05 24 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, May 24, 2006 @ 9:09 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Marilyn Pennycook, Clerk; Paul Gravelle, Treasurer; Bruce Hoppe,
Director of Building and Planning Services; Jerry Ball, Public
Works Superintendent; Chris Carter; Manager of Recreation and
Community Services; Scott Cowden, Director of Emergency
Services; Doug Irwin, Records Management Co-ordinator
Also Present:
Stacey Patchell, C. McKenney
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW060524-1
Moved by Buttineau, Seconded by Hughes
It is recommended that the following items be added to the agenda for
consideration:
5. CORRESPONDENCE:
b) Lana Bertram, General Manager, Settlers’ Ghost Golf Club, correspondence
dated May 19, 2006 re: Pin Request for CN Canadian Women’s Tour Event, May
28-30, 2006.
6. FINANCE AND ADMINISTRATION:
c) Councillor Buttineau, re: Update on Oro-Medonte Community Policing
Committee (OMCPC).
d) Deputy Mayor Hughes, re: Data Form for Doctors.
e) Mayor J. Neil Craig, re: Update of County Council.
11. RECREATION AND COMMUNITY SERVICES:
a) Chris Carter, Manager of Recreation and Community Services, re: Request to
Waive Rental Fees for Vasey Minor Ball Association, [addition of Expense
Statement for 2005].
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW060524-2
Moved by Fountain, Seconded by Marshall
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, May 24, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
Deputy Mayor Hughes declared a conflict of interest on Item 11b), Chris Carter,
Manager of Recreation and Community Services, re: Request to Waive Rental Fees
for Oro District Lions Club as he is a member of the Oro District Lions Club. Deputy
Mayor Hughes left the room and did not participate in any discussion or vote on this
item.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Craig McKenney, correspondence dated May 16, 2006 re: Mill Pond Road.
Motion No. CW060524-3
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated May 16, 2006 from Craig
McKenney, re: Mill Pond Road be received and referred to staff for a response.
Carried.
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Committee of the Whole Meeting – May 24, 2006
b) Lana Bertram, General Manager, Settlers’ Ghost Golf Club, correspondence
dated May 19, 2006 re: Pin Request for CN Canadian Women’s Tour Event, May
28-30, 2006.
Motion No. CW060524-4
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated May 19, 2006 from Lana Bertram,
General Manager, Settlers’ Ghost Golf Club, re: Pin Request for CN Canadian
Women’s Tour Event be received; that the Settlers’ Ghost Golf Club be granted 100
Township pins and 100 Township pens to present at the CN Canadian Women’s
Tour Event on May 28-30, 2006; and further that the token gifts be supplied as soon
as possible.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Report No. ADM 2006-035, Doug Irwin, Records Management Co-ordinator, re:
Advance Vote – Municipal Election 2006.
Motion No. CW060524-5
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. ADM 2006-035, Doug Irwin, Records Management Co-ordinator, re:
Advance Vote – Municipal Election 2006 be received and adopted.
2. That an Advance Vote be held on October 28, 2006, at the Township
Administration Centre and the Station #3 Fire hall at Horseshoe Valley between
the hours of 10:00 a.m. and 8:00 p.m.
3. And Further That the Clerk bring forward the appropriate by-law for Council’s
consideration.
Carried.
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Committee of the Whole Meeting – May 24, 2006
b) Report No. TR 2006-12, Paul Gravelle, Treasurer, re: Statement of Investment
Activities.
Motion No. CW060524-6
Moved by Crawford, Seconded by Marshall
It is recommended that Report No. TR 2006-12, Paul Gravelle, Treasurer, re:
Statement of Investment Activities be received.
Carried.
c) Councillor Buttineau, re: Update on Oro-Medonte Community Policing
Committee (OMCPC).
Discussion.
d) Deputy Mayor Hughes, re: Data Form for Doctors.
Deputy Mayor Hughes distributed draft correspondence to the Committee.
Motion No. CW060524-7
Moved by Hough, Seconded by Crawford
It is recommended that the Council of the Corporation of the Township of Oro-
Medonte authorize the Ad Hoc Working Group – Medical Services to distribute a
form to Consent to Have the Names of Members of Households on a list to be
provided to Potential Family Doctors New to the Area.
Carried.
e) Mayor J. Neil Craig, re: Update of County Council.
Discussion.
7. PUBLIC WORKS:
None.
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Committee of the Whole Meeting – May 24, 2006
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2006-023, Keith Mathieson, Director of Engineering and Environmental
Services re: John Cryer Construction Ltd. – Site Plan Agreement – 18 Winstar Road –
Part 19, Part of the West ½ of Lot 22, Concession 5, Reg. Plan 51R-19930, Being all of
PIN #58550-0191 (Lt).
Motion No. CW060524-8
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. EES 2006-023, Keith Mathieson, Director of Engineering and Environmental
Services re: John Cryer Construction Ltd. – Site Plan Agreement – 18 Winstar Road –
Part 19, Part of the West ½ of Lot 22, Concession 5, Reg. Plan 51R-19930, Being all of
PIN #58550-0191 (Lt) be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with John Cryer
Construction Ltd. to construct a 461 sq.m. storage building at 18 Winstar Road, Part
19, Part of the West ½ of Lot 22, Concession 5, Reg. Plan 51R-19930.
3. That the Clerk prepare a By-law for Council’s consideration to enter into a Site Plan
Agreement with John Cryer Construction Ltd.
4. And Further That Mr. John Cryer be notified of Council’s decision.
Carried.
b) Report No. EES 2006-024, Keith Mathieson, Director of Engineering and Environmental
Services and Bruce Hoppe, Director of Building and Planning Services re: Sondra Clare
Passfield – Site Plan Agreement and Removal of Holding Symbol – 79 Healey Beach
Road – Part Blocks A & B, Plan 461, Being Parts 3 & 4, R. P. 51R-23354 (Formerly
South Orillia), Being all of PIN #58531-0422 (Lt).
Motion No. CW060524-9
Moved by Marshall, Seconded by Fountain
It is recommended that
1. Report No. EES 2006-024, Keith Mathieson, Director of Engineering and
Environmental Services and Bruce Hoppe, Director of Building and Planning Services
re: Sondra Clare Passfield – Site Plan Agreement and Removal of Holding Symbol –
79 Healey Beach Road – Part Blocks A & B, Plan 461, Being Parts 3 & 4, R. P. 51R-
23354 (Formerly South Orillia), Being all of PIN #58531-0422 (Lt) be received and
adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Sondra Clare
Passfield to construct a 2,880 sq.ft. house at 79 Healey Beach Road, Part Blocks A &
B, Plan 461, being Parts 3 and 4, R. P. 51R-23354 (formerly South Orillia, now
Township of Oro-Medonte).
3. That the Clerk prepare a By-law for Council’s consideration to enter into a Site Plan
Agreement with Sondra Clare Passfield.
4. That the Clerk prepare a By-law for Council’s consideration to remove the Holding
Symbol from Part Blocks A & B, Plan 461, being Parts 3 and 4, R. P. 51R-23354
(formerly South Orillia, now Township of Oro-Medonte).
5. And Further That Ms. Passfield be notified of Council’s decision.
Carried.
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Committee of the Whole Meeting – May 24, 2006
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2006-026, Bruce Hoppe, Director of Building and Planning
Services, re: Comprehensive Zoning By-law No. 97-95 -Proposed General
Review.
Motion No. CW060524-10
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. BP 2006-026, Bruce Hoppe, Director of Building and Planning
Services, re: Comprehensive Zoning By-law No. 97-95 -Proposed General
Review be received.
2. And Further That a statutory Public Meeting to consider the proposed General
Zoning By-law Amendments be scheduled in accordance with the provisions of
the Planning Act.
Carried.
10. EMERGENCY SERVICES:
None.
11. RECREATION AND COMMUNITY SERVICES:
a) Chris Carter, Manager of Recreation and Community Services, re: Request to
Waive Rental Fees for Vasey Minor Ball Association [deferred from May 10,
2006 meeting].
Motion No. CW060524-11
Moved by Fountain, Seconded by Crawford
It is recommended that the information from Chris Carter, Manager of Recreation
and Community Services, re: Application for Grant/Subsidy, Request to Waive
Rental Fees from Vasey Minor Ball Association, be received; and further that the
organization be requested to submit the applicable fee in the amount of $1,050.24
for the use of the Vasey Park Baseball Diamonds.
Defeated.
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Committee of the Whole Meeting -May 24, 2006
b) Chris Carter, Manager of Recreation and Community Services, re: Request to
Waive Rental Fees for Ora District Lions Club.
Deputy Mayor Hughes declared a conflict of interest on Item 11 b), Chris Carter,
Manager of Recreation and Community Services, re: Request to Waive Rental Fees
for Ora District Lions Club as he is a member of the Ora District Lions Club. Deputy
Mayor Hughes left the room and did not participate in any discussion or vote on this
item.
Motion No. CW060524-12
Moved by Hough, Seconded by Buttineau
It is recommended that the information from Chris Carter, Manager of Recreation
and Community Services, re: Application for Grant/Subsidy, Request to Waive
Rental Fees from Oro District Lions Club, be received; and further that the
organization be requested to submit the applicable fee in the amount of $52.00 for
the use of the Large Pavillion.
Defeated.
12.IN-CAMERA:
None.
13.ADJOURNMENT:
Motion No. CW060524-13
Moved by Crawford, Seconded by Marshall
It is recommended that we do now adjourn at 11 :27 a.m.
Carried.
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Committee of the Whole Meeting - May 24, 2006