05 10 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, May 10, 2006 @ 9:07 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Regrets:
Deputy Mayor Harry Hughes
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Keith Mathieson,
Director of Engineering and Environmental Services; Bruce Hoppe,
Director of Building and Planning Services; Paul Gravelle, Treasurer;
Jerry Ball, Public Works Superintendent; Chris Carter; Manager of
Recreation and Community Services; Scott Cowden, Director of
Emergency Services; Doug Irwin, Records Management Co-ordinator
Also Present:
Stacey Patchell, John Newell
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW060510-1
Moved by Crawford, Seconded by Fountain
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
d) Correspondence Received In Response to Jennifer Zieleniewski, CAO correspondence
dated April 4, 2006 Re: Blocks 102 and 103, Arbourwood Subdivision:
1) Beth & John Garner dated May 5, 2006,
2) Hugh & Mary Jones dated May 8, 2006,
3) Doug & Dayle Ross dated May 8, 2006,
4) Kent & Krista Smith dated May 8, 2006,
5) Robert & Judy Sykes dated May 5, 2006,
6) Manal & Daniel Hanna dated May 9, 2006,
7) Raymond Arbour dated May 8, 2006.
6. FINANCE AND ADMINISTRATION:
b) Jennifer Zieleniewski, CAO, re: Chronology of Financial Request – Knox Presbyterian
Church Cemetery Board [deferred from April 26, 2006 meeting].
c) Jennifer Zieleniewski, CAO, re: Statement of Intent Between the Township of Oro-
Medonte and 2008628 Ontario Limited and 1452711 Ontario Limited and 850892
Ontario Limited re: Recreation Facility on Sweetwater Park Lands.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW060510-2
Moved by Hough, Seconded by Buttineau
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, May 10, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
Councillor Fountain declared a conflict of interest on Item 6b), Jennifer Zieleniewski, CAO,
re: Chronology of Financial Request – Knox Presbyterian Church Cemetery Board as her
family has lands in the area. Councillor Fountain left the room and did not participate in
any discussion or vote on this item.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Kathleen McDonald, correspondence dated April 28, 2006 re: Culvert, 9 Mohawk
Heights, Plan M9, Lot 126.
Motion No. CW060510-3
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated April 28, 2006 from Kathleen McDonald,
re: Culvert, 9 Mohawk Heights, Plan M9, Lot 126 be received and referred to staff for a
response.
Carried.
b) Beth and John Garner, correspondence dated April 28, 2006 re: Blocks 102 and 103,
Arbourwood Subdivision.
Motion No. CW060510-4
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated April 28, 2006 from Beth and John
Garner, re: Blocks 102 and 103, Arbourwood Subdivision be received and considered in
conjunction with the report on this matter.
Carried.
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Committee of the Whole Meeting – May 10, 2006
c) Lynn Patkau, Chief Librarian and Secretary to the Library Board, Springwater
Library, correspondence dated April 23, 2006 re: Library Services Contract.
Motion No. CW060510-5
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated April 23, 2006 from Lynn Patkau,
Chief Librarian and Secretary to the Library Board, Springwater Library, re: Library
Services Contract be received; that the amount of $2,000.00 be submitted to the
Springwater Library as an overrun to the 2006 budget; and further that staff conduct
a review with respect to all Library contracts.
Carried.
d) Correspondence Received In Response to Jennifer Zieleniewski, CAO
correspondence dated April 4, 2006 Re: Blocks 102 and 103, Arbourwood
Subdivision:
1) Beth & John Garner dated May 5, 2006,
2) Hugh & Mary Jones dated May 8, 2006,
3) Doug & Dayle Ross dated May 8, 2006,
4) Kent & Krista Smith dated May 8, 2006,
5) Robert & Judy Sykes dated May 5, 2006,
6) Manal & Daniel Hanna dated May 9, 2006
7) Raymond Arbour dated May 8, 2006.
Motion No. CW060510-6
Moved by Hough, Seconded by Buttineau
It is recommended that the following correspondence, in response to Jennifer
Zieleniewski, CAO correspondence dated April 4, 2006 Re: Blocks 102 and 103,
Arbourwood Subdivision, be received and considered in conjunction with the report
on this matter:
1) Beth & John Garner dated May 5, 2006,
2) Hugh & Mary Jones dated May 8, 2006,
3) Doug & Dayle Ross dated May 8, 2006,
4) Kent & Krista Smith dated May 8, 2006,
5) Robert & Judy Sykes dated May 5, 2006,
6) Manal & Daniel Hanna dated May 9, 2006,
7) Raymond Arbour dated May 8, 2006.
Carried.
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Committee of the Whole Meeting – May 10, 2006
6. FINANCE AND ADMINISTRATION:
a) Report No. TR 2006-10, Paul Gravelle, Treasurer, re: Statement of Accounts,
April, 2006.
Motion No. CW060510-7
Moved by Crawford, Seconded by Fountain
It is recommended that Report No. TR 2006-10, Paul Gravelle, Treasurer, re:
Statement of Accounts, April, 2006 be received; and further that the accounts for the
month of April, 2006 totalling $1,156,429.44 be received.
Carried.
b) Jennifer Zieleniewski, CAO, re: Chronology of Financial Request – Knox
Presbyterian Church Cemetery Board [deferred from April 26, 2006 meeting].
Councillor Fountain declared a conflict of interest on Item 6b), Jennifer Zieleniewski,
CAO, re: Chronology of Financial Request – Knox Presbyterian Church Cemetery
Board as her family has lands in the area. Councillor Fountain left the room and did
not participate in any discussion or vote on this item.
Motion No. CW060510-8
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence presented by Jennifer Zieleniewski,
CAO, re: Chronology of Financial Request – Knox Presbyterian Church Cemetery
Board be received.
Carried.
Motion No. CW060510-9
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. BP 2006-011, Bruce Hoppe, Director of Building and Planning
Services, re: Request for Refund of Zoning Application Fees by Knox
Presbyterian Church Cemetery Board be received and adopted.
2. That the request by Knox Presbyterian Church Cemetery Board for refunding the
Zoning Application fee be denied.
3. And Further that the applicant be notified of Council’s decision.
Carried.
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Committee of the Whole Meeting – May 10, 2006
c) Jennifer Zieleniewski, CAO, re: Statement of Intent Between the Township of
Oro-Medonte and 2008628 Ontario Limited and 1452711 Ontario Limited and
850892 Ontario Limited re: Recreation Facility on Sweetwater Park Lands.
Motion No. CW060510-10
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence presented by Jennifer Zieleniewski,
CAO, re: Statement of Intent Between the Township of Oro-Medonte and 2008628
Ontario Limited and 1452711 Ontario Limited and 850892 Ontario Limited re:
Recreation Facility on Sweetwater Park Lands be received; and further that the
Mayor and Clerk be authorized to execute the Statement of Intent.
Carried.
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
None.
10. EMERGENCY SERVICES:
a) Report No. FD 2006-08, Scott Cowden, Director of Emergency Services, re:
Monthly Fire Report for March, 2006.
Motion No. CW060510-11
Moved by Hough, Seconded by Buttineau
It is recommended that Report No. FD 2006-08, Scott Cowden, Director of
Emergency Services, re: Monthly Fire Report for March, 2006 be received.
Carried.
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Committee of the Whole Meeting – May 10, 2006
11. RECREATION AND COMMUNITY SERVICES:
a) Chris Carter, Manager of Recreation and Community Services, re: Draft Policy,
Public Use of the Oro African Church NHS.
Motion No. CW060510-12
Moved by Crawford, Seconded by Fountain
It is recommended that
1. The Draft Policy, as amended, re: Public Use of the Oro African Church NHS be
received and adopted.
2. And Further That the Parks and Recreation Policies be renumbered accordingly.
Carried.
b) Chris Carter, Manager of Recreation and Community Services, re: Requests to
Waive Rental Fees:
(1) The Career Centre,
(2) Hawkestone United Church,
(3) Vasey Minor Ball Association.
Motion No. CW060510-13
Moved by Buttineau, Seconded by Hough
It is recommended that the information from Chris Carter, Manager of Recreation
and Community Services, re: Application for Grant/Subsidy, Request to Waive
Rental Fees from The Career Centre be received; and further that the organization
be requested to submit the applicable fee in the amount of $866.00 for the use of
the Banquet Hall / Ian Beard Community Room.
Defeated.
Motion No. CW060510-14
Moved by Crawford, Seconded by Marshall
It is recommended that the information from Chris Carter, Manager of Recreation
and Community Services, re: Applications for Grant/Subsidy, Request to Waive
Rental Fees from The Career Centre be received; and further that applicable fee in
the amount of $866.00 for the use of the Banquet Hall / Ian Beard Community Room
be waived.
Carried.
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Committee of the Whole Meeting – May 10, 2006
Motion No. CW060510-15
Moved by Marshall, Seconded by Crawford
It is recommended that the information from Chris Carter, Manager of Recreation and
Community Services, re: Application for Grant/Subsidy, Request to Waive Rental Fees
from Hawkestone United Church, be received; and further that the organization be
requested to submit the applicable fee in the amount of $52.00 for the use of the Large
Pavillion.
Defeated.
Motion No. CW060510-16
Moved by Marshall, Seconded by Crawford
It is recommended that the information from Chris Carter, Manager of Recreation and
Community Services, re: Applications for Grant/Subsidy, Request to Waive Rental Fees
from Hawkestone United Church be received; and further that applicable fee in the
amount of $52.00 for the use of the Large Pavillion be waived.
Defeated.
Council unanimously consented to bring back this request to the May 17, 2006 meeting.
Motion No. CW060510-17
Moved by Hough, Seconded by Fountain
It is recommended that the motion with respect to information from Chris Carter,
Manager of Recreation and Community Services, re: Application for Grant/Subsidy,
Request to Waive Rental Fees from Vasey Minor Ball Association to request that the
organization be requested to submit the applicable fee in the amount of $1,050.24 for
the use of the Vasey Park Baseball Diamonds be deferred until May 24, 2006 for further
information.
Carried.
Motion No. CW060510-18
Moved by Marshall, Seconded by Crawford
It is recommended that the information from Chris Carter, Manager of Recreation and
Community Services, re: Application for Grant/Subsidy, Request to Waive Rental Fees
from Vasey Minor Ball Association, be received; and further that the organization be
requested to submit the applicable fee in the amount of $1,050.24 for the use of the
Vasey Park Baseball Diamonds.
Deferred.
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Committee of the Whole Meeting – May 10, 2006
12. IN-CAMERA:
Motion No. CW060510-19
Moved by Hough, Seconded by Buttineau
It is recommended that we do now go In-Camera at 10:08 a.m. to discuss Property and
Legal Matters.
Carried.
Motion No. CW060510-20
Moved by Fountain, Seconded by Marshall
It is recommended that we do now Rise and Report from In-Camera at 10:30 a.m.
Carried.
a) Jennifer Zieleniewski, re: Property Matter.
Motion No. CW060510-21
Moved by Marshall, Seconded by Crawford
It is recommended that
1.
Confidential Report No. ADM2006-027, Jennifer Zieleniewski, CAO, re: Property
Matter (Habitat for Humanity) be received and adopted.
2.
That the road allowance known as Park Drive be declared surplus to the needs of
the municipality.
3.
That the road allowance known as Park Drive be rezoned to be consistent with the
abutting residential properties.
4.
That Lots 344 and 345, Plan 626 be declared surplus to the needs of the
municipality.
5.
That part of the road allowance known as Park Drive be conveyed to the owner of
Lots 356 and 357, Plan 626 (Popiuk); and that the owner be responsible for costs
incurred by the Township for survey, advertising and transfer of the subject property.
6.
That part of the road allowance known as Park Drive, and part of Lot 344, Plan 626
be conveyed to the owner of Lot 343, Plan 626 (Pozsgai); and that the owner be
responsible for costs incurred by the Township for survey, advertising and transfer of
the subject property.
7.
That staff be authorized to draft an agreement, for Council’s consideration, to convey
to Habitat for Humanity Huronia Inc. Part of Lot 344 and Lot 345, Plan 626 as well as
a portion of the road allowance known as Park Drive at no cost to the non-profit
organization to accommodate the erection of a residence on these lands.
8.
That the development fees, including building permit fees, for the erection of a
residence on the subject lands by Habitat for Humanity be waived.
9.
That the Clerk bring forward the appropriate by-laws for Council’s consideration.
Carried.
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Committee of the Whole Meeting – May 10, 2006
.
b) Jennifer Zieleniewski, re: Property Matter.
Motion No. CW06051 0-22
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Confidential Report No. ADM 2006-028, Marilyn Pennycook, Clerk, re: Property
Matter (Conveyance of Road Allowance (PIN#58531-0465) - Moreland) be
received and adopted,
2. That a by-law to amend Oro By-law No. 888 "to close part of the unopened road
allowance between the West halves of Lots 5 and 6 and the East halves of Lots
5 and 6 in the 14th Concession of the Township of Oro" be brought forward for
Council's consideration.
3. That staff be authorized to proceed with the conveyance of the closed road
allowance (PIN #58531-0465) to Stephen Moreland and Linda Kearey-Moreland
at no cost to the owners.
Carried.
c) Jennifer Zieleniewski, re: Legal Matter.
The CAO also updated the Committee on another Legal Matter (Personnel).
Motion No. CW060510-23
Moved by Crawford, Seconded by Fountain
It is recommended that Confidential Report No. ADM 2006-029, Jennifer
Zieleniewski, CAO, re: Legal Matter (Update) be received, as amended.
Carried.
13. ADJOURNMENT:
Motion No. CW060510-24
Moved by Buttineau, Seconded by Hough
It is recommended that we do now adjourn at 10:35 a.m.
Carried.
n Pennycooy
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Committee of the Whole Meeting - May 10, 2006