04 12 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, April 12, 2006 @ 9:08 a.m.
Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Keith
Mathieson, Director of Engineering and Environmental Services;
Bruce Hoppe, Director of Building and Planning Services; Paul
Gravelle, Treasurer; Jerry Ball, Public Works Superintendent; Scott
Cowden, Director of Emergency Services; Doug Irwin, Records
Management Co-ordinator; Margaret Prewer, Parks & Recreation
Assistant
Also Present: Faye Caldwell, David Caldwell, Maurice Heisz, Earl Leatherdale, Gail
O’Brien, Carol Anderson, Stacey Patchell, Frances Sutton, S/Sgt. Ed
Whinnery
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW060412-1
Moved by Marshall, Seconded by Fountain
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
e) Sarah Jane VandenBerg, Co-Chair, Planning Committee, Tenth Anniversary
Celebration, Oro-Medonte Community Choirs and Hawkestone Singers,
correspondence dated April 5, 2006 re: Application for Grant/Subsidy for the Use of
the Guthrie Arena.
f) Mayor J. Neil Craig, correspondence dated April 6, 2006, Simcoe County Federation
of Agriculture.
g) Councillor Marshall, re: Grant Application, Village Green Association dated April 11,
2006.
6. FINANCE AND ADMINISTRATION:
g) Councillor Marshall, Recognition Committee, nomination dated April 11, 2006 re:
2006 Senior of the Year Award.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW060412-2
Moved by Buttineau, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, April 12, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
Councillor Crawford declared a conflict of interest on Item 6e) 2006 Grant Requests,
No. F (Oro Station Hall) as he is a member of the Oro Station Hall. Councillor
Crawford left the room and did not participate in any discussion or vote on this item.
4. DEPUTATIONS:
a) Maurice Heisz, President, re: Oro-Medonte Adult Skating Club.
A correspondence package was distributed to members of Council.
Motion No. CW060412-3
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated February 28, 2006 from Maurice
Heisz, Past President and information presented by David Caldwell, President, re:
Oro-Medonte Adult Skating Club be received and referred to the Recreation
Technical Support Group for a recommendation with respect to a cancellation
policy.
Carried.
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Committee of the Whole Meeting – April 12, 2006
5. CORRESPONDENCE:
a) Rhonda Barkley, Liaison, Ontario Family Fishing Weekend Steering Committee,
correspondence dated March 13, 2006 re: 2006 Ontario Family Fishing
Weekend.
Motion No. CW060412-4
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated March 13, 2006 from Rhonda
Barkley, Liaison, Ontario Family Fishing Weekend Steering Committee, re: 2006
Ontario Family Fishing Weekend be received; and further that the information be
posted on the Township’s website.
Carried.
b) Greg Farrant, Government Relations Manager, Ontario Federation of Anglers
and Hunters, correspondence dated March 14, 2006 re: Sunday Gun Hunting.
Motion No. CW060412-5
Moved by Fountain, Seconded by Hough
It is recommended that the correspondence dated March 14, 2006 from Greg
Farrant, Government Relations Manager, Ontario Federation of Angers & Hunters,
re: Sunday Gun Hunting be deferred to the Committee of the Whole meeting of April
26, 2006.
Carried.
Motion No. CW060412-6
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated March 14, 2006 from Greg
Farrant, Government Relations Manager, Ontario Federation of Anglers and
Hunters, re: Sunday Gun Hunting be received.
Deferred.
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Committee of the Whole Meeting – April 12, 2006
c) John Cockburn, Cockburn & Smith, correspondence dated April 3, 2006 re: Simcoe
District School Board and Shanty Bay Public School.
The CAO informed the Committee that a response has been forwarded to the Simcoe
County District School Board dated April 10, 2006 from the CAO and copies distributed
to members of Council and the Hall Board of Shanty Bay.
Motion No. CW060412-7
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence dated April 3, 2006 from John Cockburn,
Cockburn & Smith, re: Simcoe District School Board and Shanty Bay Public School be
received.
Carried.
d) Martin Kimble, Vice President, Operations & Development, Horseshoe Valley Resort
Ltd., correspondence dated April 5, 2006 re: Water Rates.
Motion No. CW060412-8
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated April 5, 2006 from Martin Kimble, Vice
President, Operations & Development, Horseshoe Valley Resort Ltd., re: Water Rates
be received and deferred to the Public Meeting to be held on Water and Waste
Management Rates on May 17, 2006.
Carried.
e) Sarah Jane VandenBerg, Co-Chair, Planning Committee, Tenth Anniversary
Celebration, Oro-Medonte Community Choirs and Hawkestone Singers,
correspondence dated April 5, 2006 re: Application for Grant/Subsidy for the Use of
the Guthrie Arena.
Motion No. CW060412-9
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated April 5, 2006 from Sarah Jane
VandenBerg, Co-Chair, Planning Committee, Tenth Anniversary Celebration, Oro-
Medonte Community Choirs and Hawkestone Singers re: Application for Grant/Subsidy
for the Use of the Guthrie Arena be received; that the applicable fee in the amount of
th
$1,936.00 for the 10 Year Anniversary Extravaganza at the Guthrie Arena be waived
and further that the Group be responsible for cleanup of the event under the direction of
staff.
Carried.
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Committee of the Whole Meeting – April 12, 2006
f) Mayor J. Neil Craig, correspondence dated April 6, 2006, Simcoe County Federation
of Agriculture.
Correspondence dated April 6, 2006 from Dave Riddell, President, Simcoe County
Federation of Agriculture was distributed to members of Council.
Motion No. CW060412-10
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated April 6, 2006 from Dave Riddell,
President, Simcoe County Federation of Agriculture: Farm Income Crisis be
received.
Carried.
g) Councillor Marshall, re: Grant Application, Village Green Association dated April 11,
2006.
Correspondence dated April 11, 2006 was distributed to members of Council.
Motion No. CW060412-11
Moved by Marshall, Seconded by Hughes
It is recommended that the Grant/Subsidy Application dated April 11, 2006 from the
Village Green Association re: Soft Landing Base be received and referred to staff
for a report to Council.
Carried.
6. FINANCE AND ADMINISTRATION:
a) S/Sgt. Ed Whinnery, Detachment Commander, Barrie OPP, re: Policing Report,
January 1-March 31, 2006.
Motion No. CW060412-12
Moved by Fountain, Seconded by Crawford
It is recommended that the information presented by S/Sgt. Ed Whinnery,
Detachment Commander, Barrie OPP, re: Policing Report, January 1-March 31,
2006 be received.
Carried.
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Committee of the Whole Meeting – April 12, 2006
b) Report No. TR 2006-08, Paul Gravelle, Treasurer, re: Financing of Parkland
Acquisition.
Motion No. CW060412-13
Moved by Marshall, Seconded by Crawford
It is recommended that
1. Report No. TR 2006-08, Paul Gravelle, Treasurer, re: Financing of Parkland
Acquisition be received and adopted.
2. And Further That any funds remaining at any given year end in the Parkland
Reserve Fund be transferred to the Recreation Reserve until such time that the
Recreation Reserve has been replenished by funds drawn there from in 2004
and 2005 for parkland acquisition in the amount of $313,901.49.
Carried.
c) Report No. TR 2006-09, Paul Gravelle, Treasurer, re: Statement of Accounts,
March, 2006.
Motion No. CW060412-14
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. TR 2006-09, Paul Gravelle, Treasurer, re: Statement of Accounts,
March, 2006 be received.
2. And Further That the accounts for the month of March, 2006 totalling
$5,018,218.41 be received.
Carried.
d) Jennifer Zieleniewski, CAO, re: Amended Draft Policy, Issuance of
Correspondence and Use of Township Letterhead.
Motion No. CW060412-15
Moved by Hughes, Seconded by Hough
It is recommended that the motion with respect to Amended Draft Policy Issuance of
Correspondence and Use of Township Letterhead be deferred.
Defeated.
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Committee of the Whole Meeting – April 12, 2006
Motion No. CW060412-16
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. The information presented by Jennifer Zieleniewski, CAO, re: Amended Draft
Policy, Issuance of Correspondence and Use of Township Letterhead be
received.
2. That Policy POL-ADM-005, Use of Township Letterhead, be rescinded.
3. That the Amended Draft Policy, re: Issuance of Correspondence and Use of
Township Letterhead be adopted.
4. And Further That the Administration Policies be renumbered accordingly.
Carried.
e) Marilyn Pennycook, Clerk, re: 2006 Grant Requests.
Councillor Crawford declared a conflict of interest on Item 6e) 2006 Grant Requests,
No. F (Oro Station Hall) as he is a member of the Oro Station Hall. Councillor
Crawford left the room and did not participate in any discussion or vote on this item.
Motion No. CW060412-17
Moved by Fountain, Seconded by Hough
It is recommended that the 2006 grant request for Oro Station Hall in the amount of
$1,000.00 be approved.
Carried.
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Committee of the Whole Meeting – April 12, 2006
Motion No. CW060412-18
Moved by Marshall, Seconded by Fountain
It is recommended that the information re: 2006 grant requests presented by Marilyn
Pennycook, Clerk be received; and further that the 2006 grant requests be
approved in the following amounts:
2006 APPROVED
Oro Agricultural Society 500.00
Oro-Medonte Horticultural Society 1,000.00
Oro-Medonte Children's Choir 500.00
North Simcoe Soil & Crop 60.00
Rugby Community Hall 1,000.00
Telecare Orillia Distress Centre 50.00
Crime Stoppers 500.00
Coldwater Music Festival 25.00
Coldwater & District Agricultural Society 200.00
Simcoe County Plowing Match 200.00
Remembrance Day Services 300.00
Carried.
f) Jennifer Zieleniewski, CAO, re: Stone Fence Committee (Brewis Park) Grant
Request.
Discussion.
g) Councillor Marshall, Recognition Committee, nomination dated April 11, 2006 re:
2006 Senior of the Year Award.
Motion No. CW060412-19
Moved by Fountain, Seconded by Marshall
It is recommended that the nomination dated April 11, 2006 from Councillor
Marshall, Recognition Committee, re: 2006 Senior of the Year Award be received;
and further that Pat McCracken be nominated for the 2006 Senior of the Year Award
from the Ontario Ministry of Citizenship and Immigration.
Carried.
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Committee of the Whole Meeting – April 12, 2006
7. PUBLIC WORKS:
a) Report No. PW 2006-08, Jerry Ball, Public Works Superintendent, re: Tender
Results for: PW2006-01-Open Graded Pavement, PW2006-04-Surface
Treatment, PW2006-05-Slurry Seal, PW2006-06-Supply, Haul, Mix and Pile
Winter Sand, PW2006-14-Dark Journal Virgin Oil, PW2006-16-Hot Mix Paving.
[PW2006-14-“Dark Journal” Virgin Oil deferred from April 5, 2006 meeting].
The Public Works Superintendent distributed “Product Data Sheet, Essoflex 250”
correspondence to members of Council.
Motion No. CW060412-20
Moved by Crawford, Seconded by Fountain
It is recommended that
1. Report No. PW 2006-08, Jerry Ball, Public Works Superintendent, re: Tender
Result for: PW2006-14-“Dark Journal” Virgin Oil be received and adopted.
2. That the tender from Da-Lee Dust Control be accepted at a low tender amount of
$1,008,809.50.
3. And Further that the respective contractors be notified accordingly.
Carried.
Recorded Vote Requested by Councillor Hough
Councillor Hough Nay
Deputy Mayor Hughes Nay
Councillor Marshall Yea
Councillor Buttineau Yea
Councillor Crawford Yea
Councillor Fountain Yea
Mayor Craig Yea
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
None.
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Committee of the Whole Meeting – April 12, 2006
10. EMERGENCY SERVICES:
a) Report No. FD 2006-07, Scott Cowden, Director of Emergency Services, re:
Monthly Fire Report, February, 2006.
Motion No. CW060412-21
Moved by Hughes, Seconded by Buttineau
It is recommended that Report No. FD 2006-07, Scott Cowden, Director of
Emergency Services, re: Monthly Fire Report, February, 2006 be received.
Carried.
11. RECREATION AND COMMUNITY SERVICES:
a) Chris Carter, Manager of Recreation and Community Services, re: Application
for Grant/Subsidy, re: Midland/Penetanguishene Branch of the Canadian Cancer
Society, Muskoka – North Simcoe Unit.
Motion No. CW060412-22
Moved by Buttineau, Seconded by Hughes
It is recommended that the information from Chris Carter, Manager of Recreation
and Community Services, re: Application for Grant/Subsidy, Request to Waive
Rental Fees, Midland/Penetanguishene Branch of the Canadian Cancer Society,
Muskoka – North Simcoe Unit be received; and further that the organization be
requested to submit the appropriate applicable fee in the amount of $728.00 for a
Charity Baseball Tournament at the Vasey Ball Diamonds.
Defeated.
Motion No. CW060412-23
Moved by Hough, Seconded by Hughes
It is recommended that the information from Chris Carter, Manager of Recreation
and Community Services, re: Applications for Grant/Subsidy, Requests to Waive
Rental Fees from Midland/Penetanguishene Branch of the Canadian Cancer
Society, Muskoka – North Simcoe Unit be received; and further that applicable fee
in the amount of $728.00 for a Charity Baseball Tournament at the Vasey Ball
Diamonds be waived.
Carried.
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Committee of the Whole Meeting – April 12, 2006
b) Chris Carter, Manager of Recreation and Community Services, re: Application for
GranVSubsidy, re: Trinity Community Church Youth Group.
Motion No. CW060412-24
Moved by Hughes, Seconded by Hough
It is recommended that the information from Chris Carter, Manager of Recreation
and Community Services, re: Applications for GranVSubsidy, Requests to Waive
Rental Fees from Trinity Community Church Youth Group be received; and further
that the organization be requested to submit the appropriate applicable fee in the
amount of $50.00 for Devotional Time at the Banquet Hall.
Defeated.
Motion No. CW060412-25
Moved by Hughes, Seconded by Hough
It is recommended that the information from Chris Carter, Manager of Recreation
and Community Services, re: Applications for GranVSubsidy, Requests to Waive
Rental Fees from Trinity Community Church Youth Group be received; and further
that applicable fee in the amount of $50.00 for Devotional Time at the Banquet Hall
be waived.
Carried.
12.IN-CAMERA:
None.
13. ADJOURNMENT:
Motion No. CW060412-26
Moved by Buttineau, Seconded by Hough
It is recommended that we do now adjourn at 11 :40 a.m.
Carried.
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Committee of the Whole Meeting - April 12, 2006