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04 05 2006 Council AgendaTOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, APRIL 5, 2006 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER /CONTEMPLATION /REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of March 15, 2006. 7. RECOGNITION OF ACHIEVEMENTS: a) Dave Jamieson, Recognition of Gold Medal Success as the 2006 Olympic Team Canada Women's Hockey Goaltending Coach. b) Recognition of the Success of the 2006 Black History Month Event. - Oro - Medonte History Association, Sheila Kirkland, Jadeen Henderson, Bruce Wiggins, Allan Howard, Geoffrey Booth - Margaret Prewer, Parks & Recreation Assistant, Township of Oro - Medonte 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) 7:00 p.m. Joanna McEwen, re: Gowan Station (Brewis Park) Grant Request [distributed under separate cover]. b) 7:10 p.m. Jackie Whiston, June Spooner, re: Roads. 10. CONSENT AGENDA CORRESPONDENCE: a) Lake Simcoe Region Conservation Authority, minutes of January 27, 2006 meeting. Staff Recommendation: Receipt. b) Midland Public Library Board, minutes of February 9, 2006 meeting. Staff Recommendation: Receipt. c) Nottawasaga Valley Conservation Authority, minutes of February 10, 2006 meeting. Staff Recommendation: Receipt. d) Orillia Public Library Board, minutes of February 22, 2006 meeting. Staff Recommendation: Receipt. e) Lake Simcoe Regional Airport Commission, minutes of February 23, 2006 meeting. Staff Recommendation: Receipt. f) Alice Johnson, Volunteer Chair, Pitch -In Ontario, correspondence received February 1, 2006 re: Proclamation Request, Pitch -In Canada Week, April 24 - 30, 2006. Staff Recommendation: Receipt, Proclaim and Post to Website. g) Lorraine Orr, Secretary, Coldwater & District Agricultural Society, correspondence dated March 21, 2006, re: 2006 Grant Request [further request to correspondence dated March 10, 2006]. Staff Recommendation: Receipt and Refer to 2006 Budget Deliberations. h) Dalton McGuinty, Premier, correspondence dated March 20, 2006 re: Watertight Report. Staff Recommendation: Receipt. Gayle Wood, CAO /Secretary- Treasurer, Lake Simcoe Region Conservation Authority, correspondence dated March 17, 2006 re: 2005 Annual Report. Staff Recommendation: Receipt. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: 0 12. REPORTS OF MUNICIPAL OFFICERS: a) Report No. PW 2006 -08, Jerry Ball, Public Works Superintendent, re: Tender Results for: PW2006 -01 -Open Graded Pavement, PW2006 -04- Surface Treatment, PW2006 -05 -Slurry Seal, PW2006- 06- Supply, Haul, Mix and Pile Winter Sand, PW2006 -14 -Dark Journal Virgin Oil, PW2006 -16 -Hot Mix Paving. b) Report No. ADM 2006 -021, Doug Irwin, Records Management Co- ordinator, re: 2006 Summer Recess of Council / Committee of the Whole Meetings. c) Report No. RC 2006 -03, Chris Carter, Manager of Recreation and Community Services, re: Request for Exemption — Hawkestone Community Hall, Canada Day Parade. d) Chris Carter, Manager of Recreation and Community Services, correspondence dated March 20, 2006 re: Application for Grant/Subsidy, Oro Minor Hockey. e) Marilyn Pennycook, Clerk, re: Motion CW -14, Committee of the Whole Minutes, October 26, 2005 meeting, "Adopt-A- Road" Program within The Township of Oro - Medonte. f) Marilyn Pennycook, Clerk, re: Draft Policy, Use of Township Letterhead. g) Marilyn Pennycook, Clerk, re: Draft Policy, Recognition. 13. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on March 22, 2006. 14. COMMUNICATIONS: a) Lisa Bowlin, Co- Chair, Orillia & Area Physician Recruitment & Retention Committee, correspondence dated March 13, 2006 re: Financial Support Request. b) David Kennedy, Recording Secretary, Ad Hoc Working Group — Medical Services, correspondence dated March 15, 2006 re: Medical Centre. c) William Peacock, correspondence dated March 30, 2006 re: 95 Lakeshore Road East, Request for Extension of Temporary Use Agreement. 15. IN- CAMERA: a) Jennifer Zieleniewski, CAO, re: Property Matter. b) Jennifer Zieleniewski, CAO, re: Legal Matter. c) Jennifer Zieleniewski, CAO, re: Personnel Matter. d) Jennifer Zieleniewski, CAO, re: Personnel Matter. e) Jennifer Zieleniewski, CAO, re: Property Matter. 16. BY -LAWS: a) By -Law No. 2006 -035 Being a By -law to Authorize the Execution of a Contract between the Township of Oro - Medonte and the Barrie Public Library Board for a Term of One Year and to Repeal By -Law No. 2005 -085. b) By -Law No. 2006 -036 Being a By -law to re -zone certain lands within Part of Lot 15, Concession 8, Blocks 65 -69, Registered Plan 51 M -679 (Medonte), Township of Oro - Medonte from the Residential One "R1 (H)" Zone to the Residential One Exception "R1(H) *165" Zone (Bachly) and to Repeal By -Law No. 2006- 008. 17. CONFIRMATION BY -LAW NO. 2006 -034. 18. QUESTIONS AND ANNOUNCEMENTS 19. ADJOURNMENT ADDENDUMy COUNCIL MEETING Wednesday, April 5, 2006 3. NOTICE OF ADDITIONS a) James Wonta, correspondence received April 4, 2006 re: Request to Waive Procedural By -Law to Allow for a Deputation, Part of Line 2 North. 10. CONSENT AGENDA CORRESPONDENCE: j) Sally MacDonald, Senior Warden, St. Thomas Anglican Church, correspondence dated March 7, 2006 re: Village Green Association Grant Request. Staff Recommendation: Receipt, Refer to Recreation Technical Support Group for Consideration in Conjunction with Grant Request. k) Jamie Powell, correspondence dated April 3, 2006 re: Action Required on our Gravel Roads. Staff Recommendation: Receipt. 1) Douglas Speers, correspondence dated April 4, 2006 re: Road Conditions. Staff Recommendation: Receipt. 16. BY -LAWS: c) By -Law No. 2006 -037 A By -law to Authorize the Execution of an Agreement between The Corporation of the Township of Oro - Medonte and Gerald and Laura Heatherington. � -2 �' �'^" 0 t-- CIC�,uL�L CL'irIG� Cif 1 i us-c ��k ce.c+� .Cling 71" Gf�_�ictrv�'a 4 ju- A �y LTU 0 0 Designed by Marion E. Campbell exclusively for the Ontario Horticultural Association. Am I 3 Official Application for Grant Committee Members Information Mission — Purpose — Objectives Area Map Other Sources of Revenue Proposed Use of Grant Photo Documentation — 2003 9 1 Other Documentation - 2003 GRANT APPLICATION CONTENTS page 1. OFFICIAL APPLICATION FOR GRANT SUBSIDY APPENDICES 2. COMMITTEE MEMBER INFORMATION 3 -4 3.MISSION, PURPOSE AND OBJECTIVES 5 -8 4. AREA MAP 9 5. OTHER SOURCES OF REVENUE 10 6. PROPOSED USE OF GRANT 11 7. PHOTO DOCUMENTATION FROM 2003 FENCE 12 -15 8, OTHER DOCUMENTATION FROM 2003 PROJECT ® West Oro Field Stone Fence Grant Application 148 Line 7 S., Box 100 Oro, Ontario LOL 2X0 APPLICATION FOR GRANT /SUBSIDY NOTE: GRANT /SUBSIDIES ARE NOT AUTOMATICALLY RENEWED EVERY YEAR NOTE: ORGANIZATIONS MAY BE REQUIRED TO SUBMIT FINANCIAL STATEMENTS. *NOTE: If additional space is required to complete your information, please use the attached sheet. Grant/Subsidy Request Amount PART A Organization Name and Address Information Organization Name Address City Contact E -mail ;fvGle f rice I .SAAb71 -a4,k S.FF Prov. PART B Organization General Information Phone (705) 487 -2171 Fax (705) 487 -0133 www.oro- medonte.ca Postal Code Telephone Fax Number of // Out of Town Membership Fee Members (e Residents If Applicable �1. Geographic Area a Date Served ��� l/ /��N� /X �•'� Formed ,ZOOS. •outline the mission, purpose and objectives of your organization. o P/,a/I fO CFF 17^Ao7 ll7l / erype of organization (i.e. Registered Charity, Non -Profit organization, no status, etc.) and registration number if applicable. r O Other Sources of Revenue (include amounts that have been received or that are anticipated — other grants /subsidies, private funding, etc.). Purpose for which the current grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Previous grants /subsidies from the Township? Ivolve *Amount Requested: Amount Approved: Year of Request: Year of Approval: PART C Signature of Authorized Off'eialtsl /(YL� /( %DJyI/iLl /lam /L/1yv /� Date: Name & Posrnon /J ,_ _ /L� /✓ Date: Name & Position Approved: Denied: Amount S Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use this additional sheet ( and attach more if required) to complete the information requested on the Grant/Subsidy .Application Form. Outline the mission, purpose and objectives of your organization. ® Member 1. Name me, � jed Bigelow Address 1145 Bay S� City s lka �v Prov. ' n ON Postal Code 1.--0 I sa"O �a ^^ Contact 1i ,,1�,� Telephone cT E -mail P bj �eW�Kr;Fax CA VY► Member 2. Name /% .. _ . ,....., . City�/P11� /� � Prov. C"PitelT Postal Code ,�Q� ,'L 4 Q Contact /J Telephone '27f 7.z1- ©eE 5 E -mail j¢�a/(/9,tLQs�t?_,JW1*_Fax %its --(9/9S .e-,* Member 3. Name Address / C Sc City'QRi �� Prov. ��% • Postal Code �CUk�EO :ontact Telephone E -mail Qce4� Fax ea Member 4. Name Address Postal Code Contact Telephone E -mail e Fax 3 West Oro Field Stone Fence Grant Application ® Member 5. Name Address 11 City 9 67 Prov. Postal Code -nntnM _ Telephone E -mail . Member Name 0Se m Address Fax 2 City _ �a nC v—Prov. �h Postal Code L o L Z L O Contact Telephone 72�S Z��9 E -mail _ Member 7. Name Address E -mail _ Member 8. Name Address E -mail 0 Fax Prov Telephone Fax Prov Postal Code Postal Code Telephone Fax 4 West Oro Field Stone Fence Grant Application MISSION, PURPOSE AND OBJECTIVES - RAIL TRAIL PARKETTE AT SHANTY BAY. (GOWAN STN.) " Collective representations accumulated over vast spans of space and time are results of a special intellectual activity... which is infinitely richer and more complex than that of the individual. "' This project is being organized by Councilor Paul Marshall in partnership with artist - historian Joanna McEwen and a community committee ( Elaine and Ted Bigelow, Rosemary Dunsmore, Eloise Brewis ), two Woman's Institutes, namely, Craighurst and Guthrie. Added support will come from Clowes and Crown Hill areas. It is supported by CN Rail as well as a number of local businesses who will donate goods and services. The mission of the project is threefold. I. To build a small section of field stone fence as a memorial to our farming culture and to early farm families who labored so very intensively. The field stone fence will celebrate the process of land clearing , year after year, stone by stone, making these wonderful sculptural forms. It is our way of calling attention to the relentless decline of the old farming culture as it was known, giving . some historical value attached to our place and culture. We see this part of the project as an act of ritual, reverence and remembrance in celebration of ordinary farm folk who worked hard. 2. To erect a stone memorial in remembrance of Old Gowan Station. 3. The establish a small park, providing parking and a rest shelter for rail trail users. We propose that this area be called Brewis Park. Background The genesis of the field stone fence project began over 5 years ago when it was noted that yet another field stone fence was being buried, making way for a large commercial /residential development. The same "burial" takes place regularly when our farm businesses erase the stone fence to accommodate current farming practices - larger machinery, larger fields. Not only are the fences being lost physically, but so too the loss of a certain very special historical mark. The stone fences we used to see everyday strike us now as metaphoric reminders of an historical narrative marked in the landscape; remainders of Lucy Lippard quoting Emile Durkheim , ,Overlay, p. 159. 5 West Oro Field Stone Fence Grant Application ® necessity, imposed and now surely part of this rural MANscape. We remarked upon the labour that made the fences; first clearing the land and then the spring ritual of moving as many stones as time allowed to the fence rows; work never assigned to gender or age, but just done as a matter of course; mindless drudgery resulting in beautiful forms, grounded in nature, marking our cultural history. The second stone fence will celebrate the process of building , year after year, stone by stone, these wonderful sculptural forms, forms which embrace the rhythms of weathering and the passing seasons. The first such project ( 2003) is on the edge of the Scout Valley Parking lot (line 15) owned by the City of Orillia. It was hoped at the time that another such project should be built on the west side of old Oro, then all of old Oro's founding farming families will have been acknowledged. Similarly with the acknowledgment of Gowan Station. The story of the Toronto, Simcoe and Muskoka Junction Railroad ( later Grand Trunk and finally CN.) begins in 1869. z We propose to acknowledge the Gowan Station site. Finally, our mission is to provide a second rest area and third parking site along . the well used Oro - Medonte Rail Trail. To date, there is only one such site along the entire trail. We propose to add a much needed second. When all is said and done, this project will accomplish: a collective creative experience; a product of public expression, produced for and by the public; placement of three historic memorials. A of these accomplishments will serve varied user groups for years to come. The collective creative experience is designing and building the sculpture with select partners from the local community and then completing the park area and rest shelter. There are a phenomenal group of individuals who are `of this place and who know the depths of their particular geopsyche, keep records about it, work within it. These are the farm families, and their descendants. The women of the local Women's Institutes ( WI) will be an important part of the project team . They understand concerns for our history and how we might create something to celebrate the past. . McEwen, Joanna, Story of Oro, 2nd Ed. 1987, p.114. 6 West Oro Field Stone Fence Grant Application ® The creative art part is a little more slippery. A well known art critic, Arthur Danto, has written that" the visual information provided by the object is insufficient to determine that one is looking at art... we do not know what the work is until we locate the plane from which it is to be interpreted... true community based art is subject to criteria, but not the kind that apply to the dominant artistic culture enshrined in museums, galleries and other institutions. "3 Continuing with Danto, the natural stone sculptures `aboutness' will cause them to be art; that is the plane from which we ask that it be interpreted. The historicism is tacit. Collective research and development . We have a specific site chosen. The old Gowan Station property on the Oro - Medonte rail trail at Shanty Bay. The property will be grubbed and graded. The sculpture will begin with a fence like functionality, which will quietly devolve as fence per se, winding along a former rail siding as a sculptural form. There will be a number of large marker stones placed within the fence and on these stones will be the names of the original families. The names will be small, . sandblasted into the field stone. Each individual family will bear the cost of this process. As well, the site will have a parking lot off line 2 , a rest shelter and two other memorial natural stone sculptures. The final product will reach into another layer of this community. This will be a proposed celebration day, whereby we hope to invite a number of community members to bring a stone (s) and place them on the sculpture. Some will actually bring stones from their "home " farms. This will be a parody , if you will, of a bee; a ritual of community support and work focussed on completion of some task or other; to whit, the barn building bee, quilting bee, wood sawing bee, the beef ring bee and so on. Whereas the barn building and quilting bees presupposed a collective creativity of sorts, seeped in traditions and functionality this particular sculpture will have developed from the creative energies of the participating Women's Institutes and other community members. At the same time we will acknowledge the history of the railroad in our township and the outstanding support of the donors. The idea of creating and building the stone fence is empowering. The importance of marking other fading aspects of our past, such as the presence of the railroad is 3 Arthur C. Danto.. Madonna of the Future 7 West Oro Field Stone Fence Grant Application vital. It is important for all Township residents. This is the mission of the project l OBJECTIVES AND PROCESS The Gowan Station siding on the Rail Trail at Shanty Bay site has been secured through the efforts of Paul Marshall, the Township and private interests. It needs grubbing and grading. A detailed map of the site has been prepared. The preliminary site planning has begun and will continue for the next few months. The actual expenses of acquiring and moving a portion of the stone have already been donated by two historical Oro families, Caldwell and Hickling. Most of the material has been delivered to the site. An ad hoc group will begin name research in January. As mentioned, after building the fence, it is our intention to incise ( sandblast ) the last names of area historical farm families on a number of specially selected larger boulders. Please see appendix #4, page 9 for area map. We see these as marker stones. The family names will appear in a random fashion. See appendix #7,p.12 -15 Our research on historical family names will be based on the Canada Census, 1871, 81, '91 1901 and Township of Oro Collector and Assessment Rolls. For this part, we propose to divide the area into roughly 4 equal parts. See appendix #4, area map, page 9. Each team will research their area looking for descendants of the original families and families who will adopt the orphans. Each family will pay for their own name. The actual cost is to be determined by the committee. The time period will also be decided by the committee. The stone fence will be built using a donated machine, a volunteer operator, and a small number of ( no more than 3/4) volunteers working on site. The incising will be done by Sanderson Monument, Orillia , Ontario. They have considerable expertise in this area having worked on the first fence project. The committee will collectively decide on the date and format of the final celebrations. 8 West Oro Field Stone Fence Grant Application 0 � � �. ! ' ME N E TOWNS CONCESSION NO. I III IV V V I gnumm Q'ANMR /JGW J ORAN R, aWA1 /Y '. spy aN W. N/NA1 R M"MlM/R. W uOPT ✓. AUS90CC . AYJ9oCX T. N'w (W. tOOER J� lOT NO. 40 AfMNAIL r �M, ✓arN � — ,RTEN M'LXAY MR. AT itt4l/p ?F WILLIAM ,. a M. xNWAM 2 ✓ANC{ LLMZ JOHN JA9FPM W /WAM 39 eAAMUA m. MHO! Ef NR.L 0 T OfMtt M NMly IN MLL 9LYlApIR ,YYAILNW J ✓OWNlTON 9, W ACIO6SQV i N. R. t. 38 Ate^ ✓AMC ATAJER JAM&! OLWLOP CHARLES w TAYLOR A9WD J. ARIElT AOBERi AYNTY Q DONGL MM' Y.. T "%%LLD AMRT/N 4wAe Y ENMJ 37 w. TW /66 6EQ(6E AOL^" � A. ✓W MOVV RA amw "IV . EMHRy A LL STaFNT W /UAM SE9NLL ✓YN IMAlR AF'ftn 36 RL. AM&W L M°WAiERS NNLN9R WALXtR WILLIAM J[WN OEOR:E N. 35 N/66NJ N EDDY SrVY ✓. 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A W/66/NJ L/y T WACL /A ML/ W/LLUM JTRStr ?LS WATT 6RIP6E JYNCLA/R .LAMES T4,�— S1L MISNAM Q .4M�OH ,LMEON W /K /AM BELL App .LAMES GLVEIPr W /66 /NS M /GC ✓OYN Ai NaAMW TEiuu9 .LSMEf GLOWEL s 4w&Y wom W /CLAM SNaL'IEfb ✓QYN A1SYlNOR tg Lra MLLER H MKywGP N6YRY W /[L /MN AA?ON . Amv OLWGN 009WPORD OLhWFLMD o N R^ A" R/GMRO J M T. M"ARlNUR "R UARM - /WONT a bS£WN 3..�� � -}� }G�• .R.L. CAAA^BELL AlILfD:V O. OGAlIM JLWN jmwe . JAMES m BP ,w TMAMMS WATT O. .AM'N RQTERTSON ACE AMp-S yAy p'CT�V� tiR ?• 4� 'T ARTHUR 2rj n/e ✓uL7 i WATT D. y BALL O. A2EU. m < </ ,6b/, r.NLGt 7NOMAS R .MMES ALLAN low $MKE .MN �¢ �S hMAW -> NART YIWR AL[X WATT PACYARD UGN W/LLMMMOR0 MR. MA �' D2 W/WAM ACBELTA ./LIMES i.la6S WATT Rte, AAA "44 D'AP/fV 0 Fy.wERry RAN64Y T lal (NOT <A^ATPiIJ (NOT LOGTED) A�Y ^ R 1p" W /LL /AM DSR/EN /J/M63 C. C. BRIDLES T. l\ro c JI+A9.W201M✓ .B OJR /6V ES.WX!T W/WAM .WARD s3 N.R.L. GEtYl6E CCtOK .NM'd' REEV /E NR:L tWLMLAY NAwOWAGO AwalAETOA,R T /AOA< 3 ✓CNN CQTJ OUOQ^V AAEOA SN. N.R.L. 1 28 p . RANGE 1 RANGE 2 S , u .� S� /1 i7 T!'A T 1 T? T Tl rP ll A T T ® OTHER SOURCES OF REVENUE. Raw materials: 1. Approximately 7/8 dump truck loads of stone have been donated by Keith Caldwell 2.3/4's of the stones have been moved by Neil and Miles Hickling . We estimate from the first project that this represents a cash value of $2000.00 Preparation of the Site. Township of Oro The building costs: Much of the actual labour will be donated. We estimate it will take 4 laborers approximately 40 hours each: 160 hrs.. @ 7.00 = $1120.00 Research costs: We have put together a volunteer team: Guthrie WI June Sanderson, Jane Blackstock, Carolyn Campbell; Craighurst WI : Betty Veitch, Faye Craig, Sheila Craig, Linda Bradley, Pat Toal Crown Hill: TBA . Clowes area:TBA Name registry: Volunteers will collect the names and contact the participating families. The cost for the orphans will be born by the participating families who will pay a small surcharge of $30.00. Rest shelter: A private donor will donate this structure. Ceremony. Volunteers and Twp. of Oro - Medonte A conservative estimate of volunteer rime, donated materials and donated work is in the neighbourhood of $6000.00 PLEASE SEE APPENDIX 8 FOR ACTUAL COSTS OF STONE FENCE # 1 • 10 West Oro Field Stone Fence Grant Application PROTECTED USE OF GRANT Ft ° DS. 1. Rativ materials. f Removal.transpon, lceent o er large boulders. 5900.00 pam ?. Building costs Fuel S.100.00 labour: ? x 40 = 80 hours S7.50 S600.00 machine rental S donation Pioneer dedication stone. S. 500.00 S pr }.QO Gowan Station stone Name ng, OO.00 staionarv_Inai h S " p ; siali7ps i _S,10().00) eP telopc5 (500i. pt J CO: invitations to dedication daV Total Grant request: Request for municipal subsidies: Sne prep, siding area = extra gravel panting lot = extra gravel Site maintenance: oartlage container and pickup ``rays cutt3no L' e Lit 111stol'Ic doculnentatioll for research Select photocop %ing Banking: Dedication day ceremonies S✓500.00 i otal g "rant request: 11 West Oro Field Stone Fence Grant Application r lv 5 a r�� ice._': �'.- c•r?� -J ���r� i x r � a • F x � y. c, r � rl r f IL k� r j i x r � a • F x � y. c, r � rl r f 30 1 �y ri r yg t E �I Fy. May tt Nt :E °k ` f j �w 'A .{ Como ars f yY,r X R iT F � � f I off w 16 NORTH t JOE: CQMMU1111TV,,NEW! - peorpber29e3 The stone. fence Fro�'ect J Eleanor Heatherington (MS), Ruth Fountain (HS), Elsie Courvoisier (HS), Helen Lawler (President, H.S), Effie Pamham(HS), Margaret Langman(president, R), Fran Jaques (HS), porothy Hopkins (HS), Lynn Gook (HS), Vickey Stavinga (HS), Grace Horne (HS). The First Great Canadian Stone Fence Caper By Loreen Rice Lucas, P.R.0.for Mitchell: Square Branch W.I. The First Great Canadian Stone Fence Caper has been completed! It has been duly dedicated to those whose names appear'on the stones and to all the family farms and their owners, who made such a 1 from the public and local organizations, including the local branches of the Women's Institute, the powers that be, the City of OrWia thought it should be available to the People of the area. It was duly designated as Since it was to be a work of art as well as a memorial, off went a letter to the Ontario Arts Council. We waited anxiously. Finally we received their approval and a grant suffi- cient to encoitrage us to go ahead with our over to the 7th Line of the old Oro and north to the Horseshoe Valley Rd. We had a letter writing sQSeiyon and descendants in the area were asked if they would make a specified contribution to have co ossal contribution to the establishment of a natural parkland. There was a rather ugly dream. We still needed money. their family ! this Canada as it is today. ("First", stone " parking lot along the 15th Line that led to Representatives of the committee wire, ,;the new;S,jgn fence, because we hope it is just the first" of some walking trails. It needed some TLC. designated to go 40 the Simcoe County tastic. Every many more, as branches in other communi- That answered the "where ". , Archives. When the archives opened, some rapid success ties follow suit and build similar memorials.) When? The summer of 2003 was the time of us from the original Oro Township The A nde When Joarizia McEwen'tailed asking for set; and to be completed by October',provid- History Committee, had, long ago stored the their stone it a few minutes at the next meeting of Mitchell ing we would get approval of our idea. How? township rolls from 185,5. There, our stone which were n Square Branch of the Women's Institute to Now that was the big question, because funds - fence committee made alist of those pioneer sons got into speak to us, we knew she had a bee in her were needed. The committee got together. ` land owners in the area from the new park and Eric Scot bonnet. We were glad to welcome her. She hands on, wi had made the same request of Harviei';. Settlement Branch and Rugby Branch. Time it � , � and George rge 8 for her was promptly arranged at all the branches. L r us with ed by Jack ! Several items I had written, bemoanin �� brought to th the disappearance of those stone fences, °° into the fen Sanderson M, which were a memorial to the labour they the largest t had entailed. When Joanna laid out her idea to the branches to build a memo W 'th t R a et They comple r wt those very stones, we needed little convinc- ing. The questions of where, when and how this could be . done were soon answered because as usual, Joanna had done her home- work. (Remember? We worked with her on the Kith and Kin, history of the people, much of which was supplied bv:the Tweedsmuir bet!!! All three branches felt the enthusiasm -and` members from each branch' were appointed to form a committee of the whole with the support of all the members as need- ed. Now for the "where, when, and how Where? Years ago, a strip of untouched wooded property between Highway,ll and the 15th line "of Oro Medonte had been purr chased with public donations hoping to build a university there. With the arrival of the Georgian College this idea was no longer fea sible, It began to be,used for the local. Scouts and gradually' Became known as Scout - Valley. Since the money to buy it had come in the ter Stone Mason set it up, help of Gary Shoebridge t was George who belped r other large stone, donat- lot 13 conc.15, Oro, was Of With the concentrated efforts of many, i 150 feet of stone fence were completed and we celebrated right on time. It was Oct 9/03, in w sun and wind and rain, and at the end a rain- bow arched itself above the finished memor- ial al as if in Heavenly approval. About WO-600 people attended and the fence was duly dedi- cated. With Joanna as master of ceremonies, ,,;� t � • „� x a, C4 � "� R'�1i „+ �CF �� Faro 'a brief but meaningful program was conduct. �]ITiTFjE2t RII;n Y �� G ed: It- included words from the dignitaries, "MF Paul DeVillers our MPP Garfield .Dunlop, Orillia's mayor, Ron Stevens and W,t1�STER x f our own mayor, Neil Craig. The singing of Rl i>��LSOO1`,rS The Ma le Leaf, a few moments contempla- ” ., . p BOOPP tive silence and the Lords Prayer concluded V�I? PKI6` i dFIQM#SQI ? tr�SPI i Tf� ' "l' i � R�(1W i*i�,1,SH BUit����7 Idfi ^ >Slltlp� , , the program. Then many who had brought ETC stones from their own places were given the ��cl?TII� Bb a Fi US F irs;' opportunity to place them on top of the fence. Members of the three involved Women's Institutes sang Grace and then served a fabu- A.' ilCrH, „ 'Wf 1TI1�G t l41cD0 A?xL .G 4 BRA l F fi r lous lunch. (Don't they always ?) ; continued on page 17 April 5, 2006 j Good Evening Mr. Mayor, Members of Council and staff: You may recall that Mrs. Spooner and I appeared before you on December 21s`, 2005 and presented you with a petition signed by over 100 people. This petition requested that council hard top Line 10 and 11 North between the Horseshoe Valley Road and the Moonstone Road and the Eady Station Road between Lines 10 and 11. Due to the increased traffic at the Eady Community Hall, since it has been renovated, dust is a serious health hazard and the ruts, potholes and wash boarding of the roads is very costly on our vehicles, not to mention difficult and uncomfortable to navigate. Most people using the hall are from the Moonstone, Coldwater or Orillia areas; therefore everyone going to the hall has to use either line 10 or 11 between the Mt. St. Louis and Moonstone Roads and the Eady Station Road. In addition to the hall traffic there are also approximately 50 homes and 20 potential building lots on these three roads between The Mt. St. Louis and Moonstone Roads alone. We understand that Councillor Hough had submitted a proposal and cost estimate on how all the gravel roads in the Township could be hard topped. Emanating from this proposal, a report was prepared for Council by Burnside and Associates, which outlined a plan to hardtop all the roads over a three -year period at a cost of approximately $1.5 million /year. We understand that staff recommended against this proposal and instead recommended treating the 228 kms. of gravel roads with virgin oil at a cost of approximately $1 million /year. We have serious environmental and health concerns about the long -term application of oil and /or calcium on our roads. I have checked on the Internet and found nothing that reassures me there are no long -term negative impacts to using calcium and oil as dust suppressants. There is however extensive evidence of the health hazards of breathing in dust. Councillor Hough has informed us that the Township is conducting an extensive Roads Study within the Township and we sincerely hope this study reinforces the urgency in upgrading Lines 10 and 11 and the Eady Station Road. Until this study is completed we once again request that these three roads, at least between the Mt. St. Louis and Moonstone Roads, be upgraded to a hardtop surface to reduce the health and environmental risks posed by the continued use of calcium and /or oil and to reduce the wear and tear on our vehicles. We urge you to at the very least reconsider your decision to use oil instead of tar and chip for the long -term health of our people and the environment. There is little overall cost difference and in the long run the tar and chip proposal will be cheaper and a much better medium -term solution until such time as the roads can be properly paved. Thank you Ms. Jackie Whiston 149 Eady Station Rd. 4 I—Ir. ai4c q(!�. 1 o " - LAKE SIMCOE REGION CONSERVATION AUTHORITY MEETING NO. BOD -01 -06 Friday, January 27, 2006 - 9:00 a.m Town of Newmarket Municipal Offices "Council Chambers" Present: Councillor V. Hackson, Vice -Chair Mr. E. Bull Councillor B. Drew Councillor K. Ferdinands Mayor R. Grossi Councillor B. Huson Councillor P. Marshall Councillor J. Moore Councillor M. Nanowski Councillor J. Rupke Regional Councillor S. Self Mayor K. Shier Mayor T. Taylor Councillor J. West Mayor J. Young Regrets: Councillor Roy Bridge, Chair Councillor G. Davidson Councillor Neal Snutch J. Dales, Honourary Member G.R. Richardson, Honourary Member Mayor R. Stevens MINUTES Staff: D. Gayle Wood, C.A.O. /Secretary- Treasurer M. Valcic, Director, Corporate Services M. Walters, Director, Watershed Management M. Mironov, Manager, Accounting R. Regier, A/Manager, Corporate Communications J. Burkhart, Environmental Planner P. Burtch, Environmental Planner F. Pinto, Environmental Planner L. Gilkes, Community Relations Specialist G. Casey, Recording Secretary Others: M. Minnoch, Innisfil Scope M. Empringham, Koch- Glitsch Canada B. & K. Campbell, Tree Planting Program C. Cooper, Dufferin Marsh K. Tanaka, York Region District School Board W. Bulger, Rotary Club of Newmarket P. Wukasch, Town of Bradford West Gwillimbury C. Nesbitt, Town of Bradford West Gwillimbury G. Vanderpost, Township of Uxbridge K. Clune, Citizens Coalition - Orillia A. Millard, Citizens Coalition - Orillia J. Tolnai, Citizens Coalition - Orillia Lillian M. Marsden, Citizens Coalition - Orillia Vice -Chair Virginia Hackson Chaired this meeting in the absence of Chair Roy Bridge. DECLARATION OF PECUNIARY INTEREST There was no declaration of pecuniary interest or general nature thereof. APPROVAL OF AGENDA Moved by: J. Rupke Seconded by: J. West BOD -06 -01 RESOLVED THAT the content of the Agenda be C `J Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -01 -06 January 27, 2006 Minutes - Page 2 of 10 approved as amended to include the "Tabled Items and Other Business" agenda. III ADOPTION OF MINUTES (a) Board of Directors Moved by: J. West Seconded by: J. Young BOD -06 -02 RESOLVED THAT the minutes of the Board of Directors' meeting No. BOD -12 -05 be adopted as printed. CARRIED (b) Administrative Committee Vice -Chair Hackson requested that the minutes of the Administrative Committee be dealt with under "Other Business" at they contain confidential personnel matters. Moved by: J. West Seconded by: J. Rupke BOD- 06 -03: RESOLVED THAT the revised minutes of the Administrative Committee Meeting No. AC -06 -05 be dealt with under "Other Business ". (c) Conservation Ontario Moved by: S. Self Seconded by: J. Young BOD -06 -04 RESOLVED THAT the minutes of the December 12, 2005, meeting of Conservation Ontario Council be received for information. CARRIED IV ANNOUNCEMENTS (a) Introduction of New Staff Staff from the Authority's Planning Division were present at the meeting. I fr Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -01 -06 January 27, 2006 Minutes -Page 3 of 10 Jackie Burkhart, Environmental Planner Peter Burtch, Environmental Planner Frank Pinto, Environmental Planner Vice -Chair Hackson welcomed the new staff to the Authority. (b) Volunteer Award - Town of Newmarket On behalf of the Town of Newmarket, Mayor Taylor presented the Authority with an award in recognition of the LSRCA's active involvement in many ways that enriches the Newmarket community's quality of life. 2005 marked the 1251" anniversary of the Incorporation of the Town of Newmarket. V PRESENTATIONS (a) Conservation Awards: Vice Chair Hackson, on behalf of the Authority's Board, presented the Conservation Awards to those recipients who were not able to attend the awards ceremony held in November 2005. These included: Water Conservation Award Christina Rolston, East Gwillimbury Garry Vanderpost, Uxbridge Murray Empringham, Uxbridge Soil Conservation Award Robert Campbell, Scugog Noah and Natalie Howard, Georgina Award of Merit Wayne Bulgar, Newmarket Cathy Nesbitt, Bradford Charles Cooper, King Education Award Kim Tanaka, Aurora Media Peter Wukasch, Bradford (b) Orillia Landfill Concerns Kelly Clune and Allan Millard, representing the Citizens Coalition of Orillia, provided a presentation to the Board regarding their concerns as they relate to the Orillia Landfill Site. Ms. Clune and Mr. Millard informed the Board the Orillia Landfill site sits on the shore of Lake Simcoe and that millions of litres of leachate have flowed into Lake Simcoe as there is no leachate collection system at this site. Ms. Clune and Mr. Millard indicated that they are presenting this information to the Authority's Board as they want the Members to be aware of the contamination that P m a }39 i Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -01 -06 January 27, 2006 Minutes - Page 4 of 10 is currently happening - it is a clear and present threat. They are further asking for assistance from the Board in the Coalitions activities to protect Lake Simcoe by expressing their concerns to the Ministry of the Environment (MOE), by signing their petition to the MOE and encouraging the MOE to complete an environmental assessment of the property. The CAO reported that as the City of Orillia is currently not part of the Authority's jurisdiction, the Authority is not able to become involved in this issue. However, with the Source Protection Planning legislation this may be changed and the Orillia Landfill site will be dealt with through that legislation. Moved by: J. West Seconded by: P. Marshall BOD- 06 -05: RESOLVED THAT the presentation provided by Kelly Clune and Allan Millard regarding the Orillia Landfill Site be received for information; and FURTHER THAT staff investigate this situation and report back to the Authority's Board. CARRIED IX DELEGATIONS There were no delegations scheduled for this meeting. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 7, 8, 9, 10 and item 13 were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: J. Young Seconded by: J.Moore RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and Staff be authorized to take all necessary action required to give effect to same. . r' UP: Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -01 -06 January 27, 2006 Minutes - Page 5 of 10 2 -5. 01 12. VI11HE Fill Construction & Alteration to Waterways Applications BOD -06 -06 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 153/90, as amended by Ontario Regulations 534/91 and 623/94, be received and approved. Correspondence BOD -06 -07 RESOLVED THAT the correspondence listed in the January 27, 2006 Agenda as Items 2 through 5 be received for information. Monthly Communications Update BOD -06 -08 RESOLVED THAT the Monthly Communications Update, for the period November 1 to 30, 2005, be received for information. Health & Safety Policy BOD -06 -09 RESOLVED THAT Staff Report No. 05- 06 -BOD regarding the Authority's 2006 Occupational Health and Safety Policy be approved and adopted in order to be meet legislative requirements under the Occupational Health and Safety Act. LSRCA's 55"' Anniversary & Recognition BOD -06 -10 RESOLVED THAT Staff Report No. 06- 06 -BOD, regarding the Lake Simcoe Region Conservation Authority's 55' Anniversary, be received. ARINGS There were no hearings scheduled for this meeting. X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION $ � q Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -01 -06 January 27, 2006 Minutes - Page 6 of 10 Budget Status Report The Board dealt with Staff Report No. 01- 06 -BOD regarding the Authority's budget status for the period ending November 30, 2005. The Director, Corporate Services advised that the year end position of the Authority will be completed shortly and the audit is scheduled to begin in March 2006. The Director, Corporate Services indicated that the Administrative Committee will be reviewing the preliminary budget at their next meeting, which is scheduled for February 23rtl, 2006, and it is expected that the preliminary budget will be presented to the Board in April 2006. Moved by: J. West Seconded by: T. Taylor BOD -06 -11 RESOLVED THAT Staff Report No. 01- 06 -BOD regarding the Authority Budget Status for the period ending November 30, 2005, be received. CARRIED 8. Places to Grow The Board dealt with Staff Report No. 02- 06 -BOD regarding staff comments to the proposed Growth Plan for the Places to Grow Legislation. The Board requested that the comments being submitted by staff be revised to reflect a stronger voice and position regarding this legislation and further requested that the resolution sent to the Ministry of Municipal Affairs and Housing in November 2004 be reiterated. Namely that the province include those areas within the total Lake Simcoe watershed for consideration of its Greenbelt Legislation. The CAD indicated that the Authority's comments need to reflect the LSRCA's mandate and must position the Authority with the best science with Places to Grow. - The Authority's mandate is to "Protect the health and quality of Lake Simcoe ". - The Authority endorses the Oak Ridges Moraine Conservation Plan; - The Places to Grow document and position of this Authority regarding this document must be very clear; - The Authority wants the Greenbelt legislation added to Simcoe County. The Board stressed that all comments must be clear and concise and requested that staff make the suggested changes to the Authority's comments, strengthening the Authority's position, prior to their being submitted to the Ministry. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -01 -06 January 27, 2006 Minutes -Page 7 of 10 Moved by: S. Self Seconded by: J. West BOD -06 -12 RESOLVED THAT Staff Report No. 02- 06 -BOD regarding staff comments on the proposed growth plan for the Places to Grow Legislation (Bill 136), be received, and amended to 1. state the Authority's position regarding bullet points 3 and 4 on page 2 of staff comments document to Conservation Ontario. 2, re- iterate the Authority's position regarding applying the principles of the Oak Ridges Moraine Act and Greenbelt legislation to Simcoe County which includes having a comprehensive review of growth in Simcoe County. 3. state a stronger position regarding the water and wastewater systems in the context of the Great Lakes Basin. 4. reference the Authority's position on the Growth Plan as a leading statement in the Authority's letter to the Province. 5. state the Authority's firm position regarding growth - that growth must be sustainable based upon good science and work such as the current Assimilative Capacity Study for the Lake Simcoe watershed. CARRIED 9. Clean Water Act The Board dealt with Staff Report No. 03 - 06 -BOD regarding the Clean Water Act. The Manager, Source Water Planning (SWP) provided an overview of the Clean Water Act and also presented the new branding for the Source Water Protection initiative which will be known as South Georgian Bay - Lake Simcoe Watershed Region. In response to the presentation provided earlier in the meeting by the Citizens Coalition - Orillia, regarding the Orillia Landfill site, the Manager, (SWP) advised that the City of Orillia will fall within the Authority's SWP region and further indicated that the SWP Team is currently collecting information and data on the Orillia Landfill site. 1 Cl\ - Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -01 -06 January 27, 2006 Minutes - Page 8 of 10 The Manager further advised that the Orillia Landfill Site will be looked at under the Source Water Protection legislation if it is affecting drinking water quality and /or quantity. The City of Orillia will be required to participate with the Authority. If the Orillia Landfill Site is a significant threat to drinking water, it will have to be dealt with. The Clean Water Act will receive a second reading in March and it is expected to receive Royal Assent in June 2006. Moved by: J. Rupke Seconded by: P. Marshall BOD -06 -13 RESOLVED THAT Staff Report No. 03- 06 -BOD regarding the Clean Water Act be received for information; and FURTHER THAT staff be directed to co- ordinate the submission of comments on the EBR posting of Bill 43 from the watershed region partners; and FURTHER THAT the Board of Directors endorse the use of "South Georgian Bay Lake Simcoe Watershed Region" as the title for the Authority's source water protection region. CARRIED 10. Ministry of the Environment - Grant Proposal The Board dealt with Staff Report No. 04- 06 -BOD regarding the Ministry of the Environment's request for grant proposals. The Manager, Source Water Protection advised that this is a provincial program to fund technical studies related to the Source Water Protection initiative. The submission deadline is January 31 and it is expected the funding will be transferred by March 31, 2006. This grant program will accelerate the completion of a source protection plan for this watershed region. Moved by: P.Marshall Seconded by: S. Self BOD -06 -14 THAT Staff Report No. 04- 06 -BOD regarding the Ministry of the Environment's Request for Grant Proposals be received; and Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -01 -06 January 27, 2006 Minutes - Page 9 of 10 THAT staff be directed to pursue projects that will accelerate the completion of an Assessment Report and Source Protection Plan utilizing this 100% Provincial grant funding; and FURTHER THAT the Authority's Chief Administrative Officer be authorized to approve resultant consulting contracts in consultation with the Authority's Chair. c\ — 13. Chair's Report - 2005 Activities The Board dealt with Chair's Report No. 01- 06 -BOD regarding the 2005 activities of the Authority's Chair. The Board commended Chair Bridge for representing them throughout 2005 which was a busy year for the Chair. Moved by: J. West Seconded by: P. Marshall BOD -06 -15 RESOLVED THAT Chair's Report No. 01- 06 -BOD regarding the 2005 activities be received for information. CARRIED Moved by: J. Young Seconded by: B. Huson BOD -06 -16 RESOLVED THAT the Board move to "Closed Session" to deal with confidential personnel matters. Moved by: J. Young Seconded by: S. Self BOD -06 -17 RESOLVED THAT the Board rise from "Closed Session" and report their progress. OLake Simcoe Region Conservation Authority S i Board of Directors' Meeting BOD- 01 -06 January 27, 2006,+ Minutes -Page 10 of 10 1 r 1ap6 (a) Minutes - Administrative Committee Ma oN-�E Moved by: J. West OaTO�NS�`p Seconded by: J. Young BOD -06 -18 RESOLVED THAT the minutes of the Administrative Committee meeting held on January 20, 2006, be approved; and FURTHER THAT the CAO's Performance Appraisal be approved as presented by the Administrative Committee. (b) General Comments Councillor Barbara Huson, on behalf of Brendan Holly, extended congratulations to the CAO and Authority staff on the process for the Assimilative Capacity Studies. Mr. Holly participates on the Steering Committee for these studies and commented that the process has been very professional. Xll ADJOURNMENT Meeting adjourned at 11:45 a.m. on a motion by J. West. original signed by. original signed by: Roy Bridge, D. Gayle Wood, CMM III Chair Chief Administrative Officer/ Secretary- Treasurer DATE: February 9, 2006 LOCATION: Midland Public Library Boardroom PRESENT: G.A Walker, C. Moore, A Campbell, B. Trounce, Oz Parsons, REGRETS: A. Wilkes, B. Jeffery, B Desroches, J. Swick STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM 1. 2. 3. 4. Page 1 of 6 ISSUE I ACTION Call to order G.A. Walker called the meeting to order at 7:10 p.m. , Approval of the agenda " 1006 Correction: #3 should read meeting of January 12, 2006. Mpk� Additions: T�tk 7. New Business f 7.6 New Vice Chairman Moved by: O. Parsons Seconded by: C. Moore That the agenda be approved as corrected and amended. CARRIED Approval of the minutes of the previous meeting Moved by: B. Trounce Seconded by: A. Campbell That the minutes of the Board meeting held on January 12, 2006 be approved. CARRIED Business arising from the minutes 4.1 Tiny Township Contract B. Molesworth has received a letter from the Township of Tiny with a copy of a new agreement for Library service to be signed. The Township has not accepted a per household levy but has agreed to pay the increased annual fee of $100.00 for each household that uses us. They have also increased the cap on the total amount they are willing to spend on Library service from $115,000.00 to $135,000.00. This service agreement may be re- negotiated with notice being given to the Township by October 31, in any year. This is probably the best we can do for this year, but B. Moleswotth will continue to push the idea of a new formula based on a per household levy. Moved by: O. Parsons Seconded by: B. Trounce That the Board accept the language of the contract received from the Township of Tiny. CARRIED MIT 1 I t' :1. 1 1 DATE: February 9, 2006 1 V) QL LOCATION: Midland Public Library Boardroom Page 2 of 6 ITEM ISSUE AC'1101N 4. Business arising from the minutes - continued 4.2 CHDA Mr. Dwight Noreena of the Canadian Heritage Digital Archives has once again approached B. Molesworth about asking the Board to sign a letter of agreement and support so that he can apply for grants to support his digitization project. He asked that the Board be informed that if they sign his letter of endorsement either side can back out at any time without penalty. B. Molesworth still believes that this project would be a drain on Library space and Staff time and recommended that the Midland Public Library not be involved at this time. The Board agreed. 5. 6. Approval of the accounts Moved by: A Campbell Seconded by: C. Moore That the accounts for the month of January 2006 totalling $35,309.17 be approved. Reports of Board Committees 6.1 Finance Committee — Budget, 2id Draft B. Molesworth distributed copies of the 2"d draft of the 2006 budget. He reported that Council has decided that the Town cannot afford any new Staff positions or benefits for part-time Staff this year. They have limited all departments to a 3% increase in Operating, with Capital to be left the same as last year. With the removal of $94,400.00 from the budget, the 2"d draft follows Council's instructions to the letter. A few lines in the budget have had to have money added at second draft, but it still falls within the guidelines. Concerns were expressed that there was not more consultation and that the 3% figure had been decided on after the Board had spent a lot of time on the Budget. There was a feeling that if the ceiling had been established earlier in the process the Board could have restructured the Budget in a way that both complied with spending constraints and also incorporated some of the Board's priorities. It is clear that Council has control of the Budget until it is approved but, given that Council and the Board are both working to implement a strong Library service, more co- operation might make the process smoother. • ' ' I i DATE: February 9, 2006 ITEM 6. MIDLAND PUBLIC LIBRARY BOARD MEETING LOCATION: Midland Public Library Boardroom ISSUE Reports of Board Committees - continued The Board directed B. Molesworth to draft a letter from the Board accepting the changes made by Council, but also expressing their concerns about the process. Moved by: O. Parsons Seconded by: A. Campbell That the Board send the 2nd Draft of the 2006 Budget back to Council for approval. 6.2 Strategic Planning No meeting, no report. 6.3 Fundraising Committee— Draft Letters B. Molesworth distributed draft copies of two letters that would be used in the next direct mail campaign. One letter is targeted to those who have already given and the other is to people that did not respond to the last appeal. The Board members were asked to take these away with them and to let B. Molesworth or O. Parsons know of any changes they might like to see. There were positive comments about the tone. 6.4 Policy Committee The Policy Committee should meet soon. B. Molesworth asked those involved to stay after the meeting to come up with a date. 6.5 Report from the Friends of the Midland Public Library There is a new group of Friends coming out to meetings with some new ideas. It was decided that there will not be a dinner /dance this year. The idea of a lottery was raised and David Winter may be willing to run it. The Friends voted to pay for a new large screen TV to replace the one in the Children's Department that broke down a few months ago. One of the Friends, Doug Glynn, will try to coax a business to sell us one at cost, which should be around $2,000.00 The suggestion of a dinner and authors night was put forward to possibly take the place of the dinner /dance. -'3 Page 3 of 6 AC I IVIN t t 1 7 DATE: February 9, 2006 LOCATION: Midland Public Library Boardroom Page 4 of b ITEM ISSUE I ACTIUN 7. New business 7.1 Non - Residents' Fee To comply with a Town of Midland by -law on fees, B. Molesworth read a motion that, if passed, will be sent to the Town Clerk notifying them of our increase in non - residents' fees. Moved by: A. Campbell Seconded by: B. Trounce That as the cost of providing Library service to the residents of Midland has increased by 24% in the three years since the last revision of fees, and that, since the Public Libraries Act empowers the Board to impose a fee for `the use of Library services by persons who do not reside in the area of the Board's jurisdiction' [23 (3) (c)], therefore the 12 month fee for non - residents be increased proportionately (from $80.00 to $100.00 to take effect on March 1, 2006. 7.2 M.A.R.C. The Midland Area Reading Council has received a Trillium grant that has allowed them to hire a Staff member to train Trainers in the use of an Internet based programme that teaches people to read. B. Molesworth has agreed that the Trainers may use our public Internet stations for these teaching sessions. He is also promoting this programme at Rotary in order to further expand the service. 7.3 Insurance Inspection Town of Midland Clerk, H. Babcock sent an inspector from Cowan Insurance, the new carrier for the Town and Library, to look at the Library to identify any problem areas. He has reported and has highlighted some areas of concern, mostly in the sub - basement area. Bags of garbage, back issues of newspapers along with cleaning supplies and some combustibles are stored in a fire exit path. The room holding back issues of magazines is also in an electrical room. If we purchase a Canadian magazine database called eLibrary Canada we could get rid of many back issues of magazines. B. Molesworth will contact contractors about building a separate room with a firewall for storage of combustible materials. ' 1 1 _I MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of 6 DATE: February 9, 2006 LOCATION: Midland Public Library Boardroom ITEM ISSUE I AC 1 ivr # 7. New business - continued 8. 7.4 Evaluations B. Molesworth informed the Board that he has recently carried out evaluations of the full and part -time permanent Staff. He went on to point out that his own evaluation by the Board had not been done in quite some time. It was agreed that a Committee be struck. In the past, the Chair and Vice Chair have been on the Committee. G.A. Walker agreed to be one of the people, but raised the issue of there being no Vice Chair since R. Allard's departure. She also informed the Board that she would not be able to attend the March Board meeting. The Board agreed that someone should be appointed to Chair the March meeting where a new Vice Chairman will be selected. C. Moore agreed to Chair the next meeting where an evaluation committee of three will be struck. 7.5 Waterloo City Council Resolution All CEO's in Ontario were sent this resolution from the Waterloo City Council which speaks to the declining grants to Public Libraries by the Province. This was brought forward only for the Board's information, no action is necessary. 7.6 New Vice Chairman This issue was addressed under Agenda item 7.4. Information 8.1 Chief Librarian's Report B. Molesworth reported circulation to be up by 1,200 this January over last. The Community Partners Initiative is a new group looking for ways for various organizations to partner and provide better and new services to the public. DATE: February 9, 2006 ITEM 9. MIDLAND PUBLIC LIBRARY BOARD MEETING LOCATION: Midland Public Library Boardroom ISSUE Rotary B. Molesworth asked for the Board's thoughts on his increasing involvement with Rotary. He joined for two reasons, one being community involvement, the other to raise the profile of the Library. He has now been asked to take on the position of Secretary and attend a training session in North Bay in April, which would involve being away from work. He asked how the Board felt about using Library resources i.e. his time away, at training sessions. O. Parsons spoke in favour of the Chief Librarian's involvement, saying it was good for the Library. Discussion. Moved by: C. Moore Seconded by: O. Parsons That the Board supports B. Molesworth attending a Rotary Club training session in North Bay in April 2006. 8.2 Letter from Marg Randa B. Molesworth read the letter that praises the Library and the Reference Staff for their assistance in searching for genealogical information. Adjournment Moved by: O Parsons That the meeting be adjourned at 8:50 p.m. Of i Chief Librarian ACHUN Xa 17 N.V.C.A. FULL AUTHORITY ANNUAL MEETING #02/06 Date: Friday, 10 February 2006 Location: Tiffin Centre for Conservation = John L. Jose Environmental Learning Centre MINUTES' PRESENT: Chair Fred Nix Vice Chair: Walter Benotto Members: Mary Brett Orville Brown Chris Carrier (arrived at 9:11 a.m.) Robert Currie Lynn Dollin Terry Dowdall Tom Elliott Wayman Fairweather Ruth Fountain Ron Henderson Ralph Hough Gary Matthews Mike McWilliam Ross Money Gord Montgomery Brian Mullin George Sheffer Ron Simpson Joan Sutherland Robert Walker Barry Ward (arrived at 9:10 a.m.) REGRETS: Kathy Jeffrey Bob Marrs STAFF PRESENT: CAO /Secretary- Treasurer Wayne Wilson Manager of Administration & Human Resources Susan Richards Manager of Finance Susan Whitters Director of Land & Water Stewardship Services Byron Wesson Healthy Waters Program Coordinator Aileen Barclay Manager of Stewardship Services Fred Dobbs Director of Engineering & Technical Serv. Glenn Switzer Manager, Watershed Monitoring Program David Featherstone GIS Analyst Tina DeRoches Water Resource Engineer Amy Mayes Water Resource Technologist Brian Smith Director of Planning Charles Burgess Senior Planner Bev Booth RECORDER: Administrative Assistant Laurie Barron MEETING CALLED TO ORDER Fred Nix, Chair called the meeting to order at 9:07 a.m. FULL AUTHORITY MINUTES MEETING No: 02 -06 2. 3. ANNOUNCEMENTS FROM CHAIR NIX )C._Q 10 February, 2006 - 2 - • NVCA has received Provincial approval to rename the Minesing Swamp to Minesing Wetlands. Byron Wesson, Director of Land and Water Stewardship Services said: 'A World Class natural landform known for its positive contribution to water quality, flood protection and providing habitat to a diverse array of flora and fauna is getting a name change. Commonly referred to as Minesing Swamp for decades this internationally recognized wetland now has Provincial approval for a name change to Minesing Wetlands ". • Land and Water Stewardship Services Final Report 2005. Byron Wesson, Director of Land and Water Stewardship Services provided an update of the work completed by Land and Water Stewardship Services in 2005 • Mayor Garry Mathews was congratulated on the recent article which appeared in the Orangeville Citizen naming him Newsmaker of the Year. Garry was recognized for his involvement in bringing wind turbines to Melancthon. The wind farm industry is a pilot project which is looking at alternative methods of electrical energy. • Aileen Barclay, Healthy Waters Program Co- ordinator was recognized for her hard work and commitment to the NVCA over the past year. Aileen will be leaving the NVCA to further her career. All of the members and staff wish her much success. • Electronic access to the meeting agendas was discussed. Eight members indicated that they had attempted to access the agenda as per instructions sent. Two members were successful. The NVCA IT staff are working diligently to solve this problem and will advise the Full Authority when the system is fully functional. MOTION TO ADOPT AGENDA RES #1 MOVED BY: Joan Sutherland SECONDED BY: Gord Montgomery RESOLVED THAT: The Agenda for Full Authority Meeting #02/06, dated 10 February 2006, be adopted. Carried; PECUNIARY INTEREST DECLARATION None FULL AUTHORITY MINUTES MEETING No: 02 -06 4. MINUTES � -' 10 February, 2006 - 3- 4.1 Minutes of Full Authority Meeting 11 -05, dated 13 January, 2006. RES #2 MOVED BY: Ron Simpson SECONDED BY: Joan Sutherland RESOLVED THAT: The Minutes of Full Authority Meeting 11 -05, dated 13 January 2006, be approved. Carried; 4.2 Minutes of Full Authority Meeting 01 -06, dated 13 January, 2006. RES #3 MOVED BY: Ruth Fountain SECONDED BY: Ron Simpson RESOLVED THAT: The Minutes of Full Authority Meeting 01 -06, dated 13 January 2006, be approved. Carried; 6. BUSINESS ARISING FROM MINUTES None noted 6. STAFF REPORTS: 6.1 2006 NVCA BUDGET • Approval of Matching Levy RES #4 MOVED BY: Ron Simpson SECONDED BY: Gord Montgomery WHEREAS: The Matching Levy for the proposed and duly circulated 2006 Budget is $182,225.37; and WHEREAS: A quorum of members is present and each member present represents one vote; therefore BE IT RESOLVED: That The Matching Levy for the N.V.C.A. 2006 Budget be approved at $182,225.37 Carried unanimously; FULL AUTHORITY MINUTES MEETING No: 02 -06 tc 10 February, 2006 - 4 - Approval of Non - Matching Levy Basic Budget: RES #6 MOVED BY: Ron Simpson SECONDED BY: Gord Montgomery WHEREAS: The Non - Matching Levy for the proposed and duly circulated 2006 Budget is $1,316,761.86; and WHEREAS: A quorum of members is present, and each member's vote is weighted according to the individual municipal share of the N.V.C.A. Current Value Assessment; therefore, BE IT RESOLVED THAT: The Non - Matching Levy for the N.V.C.A. 2006 Budget be approved at $1,316,761.86 Note: The following members were given total voting rights for their municipalities as their second representative was absent from the meeting. Barry Ward, City of Barrie, Chris Carrier, Township of Collingwood and Joan Sutherland, Township of New Tecumseth Recorded Vote In Favour Walter Benotto Orville Brown Chris Carrier Lynn Dollin Tom Elliott Wayman Fairweather Ruth Fountain Mike MCWilllam Gord Montgomery Brian Mullin Fred Nix George Sheffer Ron Simpson Joan Sutherland Robert Walker Barry Ward Against Mary Brett Robert Currie Terry Dowdall Ron Henderson Ralph Hough Garry Matthews Ross Money Carried; FULL AUTHORITY MINUTES MEETING No: 02 -06 7 10 February, 2006 - 5 - • Approval of General Budget: RES #6 MOVED BY: George Sheffer SECONDED BY: Ross Money WHEREAS: The proposed 2006 N.V.C.A. combined capital and operations budget expenditure of $2,824,830.90 has been circulated as required to member municipalities for the minimum 30 day period; and WHEREAS: The associated Matching and Non - Matching Levies have been duly approved by the N.V.C.A.; therefore BE IT RESOLVED: That the 2006 Budget for the N.V.C.A. be approved and that staff and the Executive Committee be directed to implement this Budget and report on a quarterly basis to the Full Authority regarding Budget implementation. Carried; REPORT FROM THE MANAGER OF ADMINISTRATION AND HUMAN RESOURCES • 2006 Salary Adjustment Discussion ensued. The Manager of Administration and Human Resources was directed to bring back, to a future meeting, an example of how the salary increase will be determined. RES #7 MOVED BY: Ruth Fountain SECONDED BY: Gord Montgomery WHEREAS: Staff have completed a salary market /comparison survey for 2006; and, WHEREAS: The Executive recommends a 0 -3% achievable salary adjustment for staff based on performance; BE IT RESOLVED THAT: The Full Authority approves the 2005/06 salary adjustment of 0 -3 %, as presented. Carried; RES #8 MOVED BY: Ron Henderson SECONDED BY: Mary Brett RESOLVED THAT: The report of the Manager of Administration and Human Resources dated 10 February, 2006 be received. Carried; FULL AUTHORITY MINUTES MEETING No: 02 -06 1 ADVISORY COMMITTEES 10 February, 2006 - 6 - RES #9 MOVED BY: Ross Money SECONDED BY: George Sheffer RESOLVED THAT: The NVCA Full Authority supports the recommendation of the Executive Committee regarding the 2006 Advisory Committee membership as attached. Carried; REVISED SCHEDULE OF MEETINGS — FULL AUTHORITY & EXECUTIVE RES #10 MOVED BY: Orville Brown SECONDED BY: Robert Walker RESOLVED THAT: The Full Authority receives the Revised Schedule of Full Authority and Executive Meetings for 2006. Carried; 10. CORRESPONDENCE: (a) Conservation Ontario Proposed 2006 meeting schedule (b) Conservation Ontario Council — Committee of the Whole dated December 2/05 re: 2005 A.D. Latornell Conservation Symposium Report (c) Conservation Ontario — Committee of the Whole work plan — December 2005 (d) Acknowledgement from the Executive Director of the Coalition on the Niagara Escarpment regarding a donation made by the NVCA in memory of Ian Lang. (e) Correspondence copied from Conservation Ontario to the Great Lakes Internal Joint Commission, dated November 30, 2005 re: Canada -U.S. Great Lakes Water Quality Agreement Review. (f) Notice of public open house to be held on February 16/06 from Springwater Township regarding the passing of a by -law to prohibit motor vehicles on common right of ways in the Township. (g) Resolution from Clearview Township dated January 23, 2006 regarding a region grant proposal to complete aquifer vulnerability mapping. (h) Press Release dated January 30/06 re: Minesing Wet Lands. (i) Town of Innisfil, copy of correspondence sent to the Ministry of the Environment and LSRCA, dated Jan 20/06 re: Completion and edge - matching of aquifer vulnerability mapping across the watershed region. (j) Town of Innisfil, copy of correspondence sent to the Ministry of the Environment and LSRCA, dated Jan 20/06 re: Surface Water Intake Project. (k) Letter from the Township of Melancthon dated Jan 23/06 re: 2006 Draft Budget. (I) Letter from the Town of Mono dated Jan 24.06 re: Draft 2006 NVCA Budget. (m) Copy of correspondence sent from the Town of Mono to Credit Valley Conservation dated Jan 26/06 re: CVC's 2006 Budget and Levy Notice. (n) Letter sent to the Town of Mono from Credit Valley CA dated Jan 5/06 re: 2006 Budget and Levy Notice. (- FULL AUTHORITY MINUTES MEETING No: 02 -06 10 February, 2006 - 7 - (o) Letter from the Utopia Gristmill Committee dated Jan 25/06 re: Utopia Conservation Area Property. (p) Response from W. Wilson, CAO /Secretary Treasurer to the Utopia Gristmill Committee dated Jan 30/06 re: Utopia Conservation Area Property, letter received Jan 25/06. (q) Press Release dated Jan 31/06 re: Conservation Authority Endorses The Principles Of The Provincial Government's New Legislation To Protect Drinking Water Sources (r) Press Release dated Feb 1/06 re: 45TH Annual Meeting of the Nottawasaga Valley Conservation Authority Chair, Vice -Chair and Executive Elected (s) NVCA — Clean Water Act —EBR response dated Feb 2/06 (t) Township of Essa letter dated Feb 2/06 re: Resolution regarding the Composition of NVCA Board. RES #11 MOVED BY: Orville Brown SECONDED BY: Robert Walker RESOLVED THAT: Correspondence not specifically dealt with be placed on file. Carried; 11. STAFF PRESENTATIONS: Wayne Wilson, CAO /Secretary Treasurer • Review of the NVCA Communication Strategy Wayne Wilson, CAO /Secretary reviewed the strategy with the Board and requested that they determine, through their advisory committees, the Audience, Message, Feedback, Identification and Ranking, to ensure the appropriate audiences have been covered. Bob Law, Watershed Planner • Update regarding the Watershed Plan (identifying Advisory Committee priorities) Bob Law, Watershed Planner provided an update on the Watershed Plan and requested the Full Board to review, with their Advisory Committees, any key questions and municipal expectations they would like to see addressed in the plan. The Watershed Plan will be presented to the Full Authority at the April 13'" meeting. \6(- -- .. FULL AUTHORITY MINUTES MEETING No: 02 -06 10 February, 2006 - 8 - 12. ADJOURN TO ADVISORY COMMITTEES RES #12 MOVED BY: Robert Currie SECONDED BY: Ralph Hough RESOLVED THAT: This meeting of the Full Authority break into Advisory Committees at 10:03 a.m., to reconvene to Full Authority at 11:40 a.m. Carried; 13. PRESENTATION — CLIMATE CHANGE Dr. Don Maclver, Director, Adaptation and Impacts Research Group (AIRG), Meteorological Service of Canada, Environment Canada Dr. Maclver gave a presentation on work currently being done by the Adaptation and Impacts Research Group. The Group is developing scientific knowledge information, data, models, maps and policy strategies in dealing with the changes in climate. Dr. Maclver reviewed the global costs of natural disasters and the community vulnerability with increasing population and urbanization, coupled with an aging deteriorating infrastructure and the continued increasing dependence on electricity, electronics and communication. A review of flooding events from 2000 to 2005 revealed the importance of the work being done. Dr. Maclver concluded that adaptation to strengthen human health and safety by improving our prediction, prevention, design and operational capacities and a continued effort to reduce Green House Gas emissions are essential in slowing the rate of Climate Change. Questions ensued from the Board Members. Chair Nix thanked Dr. Maclver for his informative presentation. RES #13 MOVED BY: Joan Sutherland SECONDED BY: Orville Brown WHEREAS: Current scientific evidence recognizes that climate change is occurring, which will result in changes to historic precipitation patterns; therefore, BE IT RESOVVED: That staff be directed to request Conservation Ontario to review this matter, on behalf of all Conservation Authorities; and, FURTHER: That Conservation Ontario be requested to establish a working group to work with Environment Canada, Ministry of Natural Resources, Ministry of the Environment and any other appropriate agency to review these issues and provide recommendations relevant to the Water Management Role and Responsibilities of Conservation Authorities, within one year. Carried; FULL AUTHORITY MINUTES MEETING No: 02 -06 14. Future Meetings /Events: If- c 10 February, 2006 February 24/06 — Executive March 10/06 — Full Authority April 1 & 2/06 — Spring Tonic May 6/06 — Arbour Day April 22 -29/06 — Pitch -In Week Sept 21/06 - NVCA Member and Guest Bus Tour (details to follow) 16. ADJOURNMENT RES #14 MOVED BY: Ralph Hough SECONDED BY: Garry Matthews RESOLVED THAT: This meeting adjourn at 12:10 p.m. to meet again at the call of the Chair. Carried; Fred Nix, N.V.C.A. Chair W. Wilson, C.A.O. /Secretary- Treasurer Dated on the day of 2006 9- MINUTES OF FEBRUARY 22 2oo6 MEETING A regular meeting of the Library Board was held in the Children's Services Department of the Library commencing at 7:04 p.m. PRESENT - BOARD — C. Dowd, Chair; L. Beresford; C. Couper; J. Crawford; J. Francis; C. Garland; F. Kreisz; P. Spears - STAFF - M. Saddy, Chief Executive Officer S. Campbell, Director of Children's Services L. Gibbon, Director of Information Services T. Chatten, Recorder DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF -None CONSENT AGENDA Additional items were added to the agenda for further discussion. F. Kreisz commented about several items from the Reports of the Directors to which further information or explanations were given. MOTION #2oo6:04 Moved by J. Crawford, seconded by C. Couper that the consent agenda of the February 22, 2oo6 meeting be adopted as amended. CARRIED J. Francis will act as the timekeeper for the agenda. REPORT OF FRIENDS OF THE LIBRARY F. Kreisz reviewed a report prepared highlighting recent events of the Friends including its latest fundraising draw to take place on April 30th. The next meeting of the Friends is scheduled for February 27. REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Finance Committee — Budget Update — J. MacDonald presented the 20o6 Budget to City Council on February 14th. No word has been received to date of the outcome. Planning Committee - The committee is in the process of reviewing the Value Statement of the Library. Samples of other libraries' value statements were selected from the SOLS website with five libraries selected and reviewed in comparison to that of the Orillia Public Library. Building Steering Committee — The Fundraising Feasibility Study has been completed and will be presented to the whole board, and the mayor and council on March 9. NEW BUSINESS Mnjikaning Report — MOTION #2oo6: o5 Moved by J. Francis, seconded by J. Crawford that the Orillia Public Library Board rejects the proposal from Mnjikaning to charge Mnjikaning resident users of the Orillia Public Library $36.05 per user in 20o6. CARRIED MOTION #2oo6: o6 Moved by J. Francis, seconded by J. Crawford that we inform each Mnjikaning resident member of the Orillia Public Library by letter that: - we are unable to reach agreement with Chief and Council of the Mnjikaning First Nation for the first time since 1981 - they are no longer served under contract by the Orillia Public Library - that we would like to keep them as clients but would have to charge them $loo per household CARRIED MOTION #20o6:07 Moved by J. Francis, seconded by C. Couper that the Orillia Public Library send Mnjikaning a pro -rated invoice for service to their residents for the first few months of 20o6. DEFEATED Term of Municipal Council — C. Couper reported that new legislation has recently been passed to take effect for the next election that will see the term of municipal council increase from three years to four. This will also affect the term of board members as the Public Libraries Act states that boards run concurrent with the term of council. Oro - Medonte Historical Association — J. Crawford extended an invitation to the Board on behalf of Oro- Medonte Historical Association and Township Council to attend an Open House to celebrate Black History Month taking place on Saturday February 25 from r — 3 p.m. Board Development — An audio conference entitled "Lonely at the Top..." is scheduled for March 1 at 6 p.m. or 9 p.m. Board members are to indicate to the CEO if they are interested in attending. December Meeting Evaluation — The December meeting evaluation was previously not made available and was distributed for Board review. Z 5 REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES - continued Personnel — Moved by J. Francis to go in camera for a personnel matter at 9:o6 p.m. Moved by L. Beresford to rise from camera at 9:45 P.m. MOTION #2006: o8 Moved by C. Couper, seconded by C. Garland that the CEO be moved up to the next level of his salary grid retroactive to the date of his last increase. CARRIED Adjournment at 9:50 p.m. moved by C. Garland BOARD CHAIR CHIEF EXECUTIVE OFFICER a PKF\ 40 j „gip C.-- \M MINUTES OF A MEETING of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY FEBRUARY 23, 2006 AT THE LAKE SIMCOE REGIONAL AIRPORT TERMINAL BUILDING In Attendance: Commissioners: J. Crawford G. Fernandes L. Leach P. Mulrooney A. Smith F. Smith S. Trotter Regrets: R. Hough P. Spears CALL TO ORDER Staff: W. McArthur, City of Barrie M. Drumm, APM AW 11 I* As a result of inclement weather conditions, the originally scheduled February 16, 2006 Commission meeting was re- scheduled to February 23, 2006. The meeting came to order at 7:00 p.m. and was chaired by G. Fernandes. 1.0 MINUTES OF THE JANUARY 19 2006 COMMISSION MEETING MOTION: Moved by F. Smith, seconded by J. Crawford 2006 -AC -07 "THAT, the minutes of the January 19, 2006 Commission meeting be approved." Carried. CONFIDENTIAL MINUTES OF THE JANUARY 19 2006 COMMISSION MEETING MOTION: Moved by L. Leach, seconded by J. Crawford 2006 -AC -08 "THAT, the confidential minutes of the January 19, 2006 Commission meeting be approved." Carried. 2.0 BUSINESS ARISING FROM THE MINUTES i) G. Fernandes introduced and welcomed the City of Barrie Citizen representative to the Commission, Mr. Paul Mulrooney. P. Mulrooney was appointed to the Commission as a replacement following the resignation of M. Beauchesne. The term of office for this appointment will expire on November 30, 2006. MOTION: Moved by S. Trotter, seconded by A. Smith 2006 -AC -09 "THAT, the Lake Simcoe Regional Airport Commission appoint P. Mulrooney as a Director of the Lake Simcoe Regional Airport Commission." Carried. ii) No other new business was discussed. 3.0 PROPERTIES & COMMERCIAL DEVELOPMENT i) G. Fernandes updated the members as to the status of the Fire Protection Plan. Pursuant to the January 19, 2006 Commission meeting minutes, the FCS Fire Protection Plan proposal remains under peer review by the Township of Oro - Medonte's contracted consulting firm, Randall, Brown & Associates. M. Drumm noted that as a result of the on -going peer review process and the continuing gap in information processing between the three parties ( Weatherwise Aviation, FSC Consulting and Randall, Brown & Associates), FCS Consulting was allocating additional and unbudgeted time to the project, ultimately exceeding the original budget allowance. A. Smith and S. Trotter commented that this exercise has gone beyond reasonable timeframes /budgets with no immediate resolution in sight and that the airport should not be penalized any further for what is clearly a Township of Oro - Medonte Fire /Building Department issue. Accordingly, staff was directed advise FCS Consulting that regardless of additional requests for information, any and all additional works now require prior approval from the Executive of the Commission. It was further noted that the turnover of senior staff at the Township of Oro - Medonte has contributed to the delays. ii) G. Fernandes provided an update from Fasken Martineau. A final report will be forthcoming to the Commission this Spring. It was also noted that one of the associates of the two -party team originally contracted to create the Strategic Communications Plan had resigned from Fasken Martineau. General discussion. iii) The YTD construction update was unavailable, pending approval of the airport's 2006 budget. iv) Correspondences from the City of Barrie, the Lake Simcoe Regional Airport Commission and Weatherwise Aviation as addressed to the Township of Oro - Medonte, all submitting general concern and overall objection to the Try Recycling application (specifically the proposed amendments to the zoning by- law and the proposed plan of subdivision of Concession 8, West Part of Lot 19, Township of Oro - Medonte) were reviewed. M. Drumm noted that the principles of Try Recycling have requested an opportunity to meet with the Commission. Staff was given direction to allot a 15- minute time -slot to Try Recycling for either the April or May Commission meeting. General discussion. V) In consideration for the newly appointed City of Barrie Citizen representative and as an overall due diligence review, G. Fernandes distributed two documents for the Commission's review and discussion. The first document reviewed excerpts from the Municipal Conflict of Interest Act, RSO, 1990 and the second document provided excerpts from the Municipal Act, 2001, S.O. 2001, specifically the definition and protocols of "in camera/confidentlat' meetings. General discussion. t vi) As a result of a confidential property matter, the following motion was passed. MOTION: Moved by F. Smith, seconded by L. Leach 2006 -AC -10 "THAT, the Lake Simcoe Regional Airport Commission meeting move into camera at 7:50 p.m. to review a confidential property matter." Carried. MOTION: Moved by L. Leach, seconded by J. Crawford 2006 -AC -11 "THAT, the Lake Simcoe Regional Airport Commission meeting move out of camera at 8:20 p.m." Carried. 4.0 FINANCIAL REPORT 5.0 i) The final 2006 Operating & Capital budget was presented. MOTION: Moved by A. Smith, seconded by J. Crawford. 2006 -AC -12 "THAT, the 2006 Operating and Capital Budget be approved, as amended and distributed to the three partnering Municipalities for approval." Carried. i) The airport manager's report was received as information. ii) All additional correspondence as presented was reviewed. 6.0 MEETING(S) 7.0 The next Commission meeting is to be held on Thursday March 16, 2006 at 7:00 p.m. MOTION: Moved by L. Leach, seconded by F. Smith. 2006 -AC -12 "THAT, the Lake Simcoe Regional Airport Commission meeting adjourn at 8:35 p.m." Carried. 3 r M. G. Fernandes Recording Secretary, LSRA Commission President, LSRA Commission Distribution: Commission Members Clerk's Office, Township of Oro - Medonte Finance Department, City of Barrie B. Stanton, M.P. 1. Brown, City Manager, City of Orillia P. Brown, M.P. Clerk's Office, City of Barrie J. Tascona, M.P.P. Mayor & Council, cto City Clerk, City of Orillia G. Dunlop, M.P.P. @pe ration Clean Sweep PITCH -IN ONTARIO Box 45011, Ocean Park R. P-0. White Rock, B.C., V4A 91-1 Web Site: www.PITCH -IN.ca Dear Members of Council, V oN�� aR0. NIP 10 Voicemail: (604) 290 -0498 Fax: (604) 536-4653 email: pitch -in @pitch -in.ca 1,956,244 volunteers in hundreds of Ontario communities participated in 2,808 projects during 2005 PITCH -IN Week. 69% of PITCH -IN volunteers in 2005 came from community groups. 352 local Volunteer PITCH -IN Coordinators managed the enthusiastic participation of 2,173 organizations — we are proud of them! In addition, 242 organizations now collect and divert old, toxic, cell phones from local landfills and 192 schools have qualified as year -round ecoActive Schools — a 124% and 56% increase for these new programs introduced in 2004! Our 2006 PITCH -IN Week program is now underway. The theme: OPERATION: Clean Sweep! 2006 PITCH -IN Week Registration Kits have now been mailed to every school, Scouts, Guides, the Chamber of Commerce, the media and many other groups in your community. Kits offer free educational and promotional materials, including free garbage/recycling bags for local dean -ups. PITCH -Iry programs reduce local clean -up costs and prevent waste from winding up in back alleys, streets and vacant lots. In 2005 free labour donated by PITCH -IN volunteers in Ontario communities totaled $39+ million! Support local volunteers by becoming a "Partner in 2006 PITCH - IN CANADA Week" - April 24 -30, 2006. See the reverse of this letter for actions your Council can fake to get involved and support your local PITCH -IN volunteers. PITCH -IN programs operate on a province -wide budget of only $125,000. This includes all costs, including free materials distributed to volunteers in your community. This is a partnership program. We rely on local governments combined to supply 33% ($41,000.00) of this budget — the rest has been provided by The Suncor Energy Foundation and TD's Friends of the Environment Foundation. Our membership fees are very low and start at only 95. They are based on your population — and on the assumption that a significant number of local governments across Ontario join forces and `pitch -in'. If you did not respond to our earlier request, please join now. Your support is critical. The cost of free garbage /recycling bags supplied to local volunteers has increased drastically due to rising oil prices. Other benefits and the fee schedule are on the reverse of this letter. We are introducing a new, successfully tested program, the "20 Minute Make - Over" for member municipalities of PITCH -IN. Developed and tested by the City of Toronto, the program provides opportunities for Mayors and Councils to play a visible role in encouraging participation in, and to support, your community's PITCH -IN program. Details, including a unique campaign logo designed by PITCH -IN CANADA for use across Canada and which can be tailored to your community and a communication plan, will be mailed to the Mayor and Council of each of our member communities. Sincerely AUce.J0hvWvV Volunteer Chair PITCH -IN ONTARIO TURN OVER please How Your Council can Support PITCH -IN Week in your Community! - � � M a . • appoint a local PITCH -IN CANADA Week coordinator: identify clean -up and beautification projects and distribute our free materials. Register your community no later than March 31.2006. Well do the rest! • support local voluntary efforts: offer assistance with, and access to free, waste disposal. Recognize PITCH - IN volunteers - a gesture much appreciated by them! • issue a Proclamation and affix PITCH -IN decals to all your litter - receptacles: sample Proclamation on our website at www. pitch -in.ca - please send us a copy.! • Send 'Thank You' letters to our sponsors: outline your contribution. Address your letters to TD's Friends of the Environment Foundation, BC Hydro, The BC Gaming Commission and The Hon. Barry Penner, BC Minister of Environment- send your letters to us please and we'll include them in our final report. The cost of membership is dependent on your community's population. That makes it fair for all and enables even the smallest villages or hamlets to become a member. Population of your Community Amount of Membership - 500 $ 95 501 - 1,000 $ 125 1,001 - 2,000 $ 175 2,001 - 3,500 $ 225 3,501 - 5,000 $ 275 5,001 - 10,000 $ 325 10,001 - 25,000 $ 425 25,001 - 50,000 $ 500 50,001 - 100,000 $ 750 100,001 - 250,000 $1,000 250,001 - 500,000 $1,250 500,000+ Upon request r17R;a kilo] .C1kIVff zgrTFITOP -TV f'� Wr r •07117r -M- JirTail VWV7 • Priority and Guaranteed Free Materials for local volunteers, including garbage / recycling bags for PITCH -IN Week as long as volunteers register by March 31.2006 • e- Updates on our programs and free access to our Program Staff to help plan local programs • An 80% reduction in cost to become a National Partner in Civic Pride • A listing of your community's name and link to your web site on PITCH -IN CANADNs very popular website • A 10% reduction on any other materials — such as PITCH -IN decals for litter containers, etc... Name of Community .................. Mailing Address .............. Cityrrown /Village ................... MEMBER APPLICATION ..................... Province ........ ............ Postal Code ............................ Telephone (. ..... ) ...................... Fax (.... ).......................Contact Person.................... ............................... Email .............................. ............................... Website www ......... ................................ ............... .. Population ............... .....................Membership Fee Enclosed (see chart above) $........................... We need an invoice, Our Purchase Order Number is ........... ............................... (please attach PO) Send this Application to: c/o National Office, PITCH -IN CANADA Box 45011, Ocean Park PO, WHITE ROCK, BC, WA 91-1 March 21, 2006, Township of OrolMedonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL -2X0 Dear Mayor and Councilors. L i 5' S Box 339, Coldwater, Ontario LOK lEO Each year you generously give our organization a grant. Our cattle barn burned to the ground last September within days before the Fair. All supplies regarding the shoves were also lost. We are conducting various fundraisers and intend to rebuild in time for the 2006 Fair, September 22, 23, 240' We would appreciate it if you could find a little extra in your budget to help Thank you for your consideration. The Premier of Ontario Legislative Building Queen's Park Toronto. Ontario M7A 1A1 March 20, 2006 Le Premier ministre Be I'Ontario Edifice de I'Assemblee legislative Queen's Park Toronto (Ontario) M7A 1 Al His Worship J. Neil Craig Mayor Township of Oro - Medonte 148 Line 7 South PO Box 100 Oro, Ontario LOL 2X0 Dear Mayor Craig: Thank you for your letter informing me of council's resolution regarding the Water Strategy Expert Panel's report, Watertight: the Case for Change in Ontario's Water and Wastewater Sector. Clean, affordable water is vital to building strong, healthy communities. Our government is committed to working with municipalities to ensure the renewal of Ontario's water infrastructure. I appreciate the issues council raised. I have also forwarded a copy of your correspondence to the Honourable David Caplan, Minister of Public Infrastructure Renewal, so that he may be informed of council's recommendations. Thanks again for sharing council's views. I look forward to an ongoing collaboration with you and our other municipal partners as we work to build stronger, healthier communities across Ontario. Yours truly, qa , Dalton McGuinty Premier c: The Honourable David Caplan February 21, 2006 The Honourable Dalton McGuinty Premier of Ontario Queen's Park, Room 281 Main Legislative Building TORONTO, Ontario M7A 1A1 Re: Watertight Report Dear Premier McGuinty: 148 line' S.. Box 100 Q!o, OnwE o LOL 2XO Phone [785)487 -2 G`2 Fax 705 ;487 -0 ?33 ,,A, Qro- medoneaca The Township of Oro - Medonte has endorsed the resolution of the Town of Niagara -on- the -Lake, disapproving of all the recommendations of the expert panel on water and wastewater strategy, which gives upper tier government exclusive jurisdiction over all elements of the water and wastewater sector at the exclusion of lower tier municipalities with less than 10,000 customers. The Township owns eleven water systems and operates another two, all of which are less than 10,000 customers, and can see no advantage to our residents in having these systems transferred to the upper tier municipality and creating another bureaucratic layer in the formation of an Ontario Water Board. With support from the Province, the Township will continue to strive to supply safe, reliable and affordable water to our residents. Thank you for your consideration to this matter. Sincerely, TOWNSHIP OF ORO- MEDONTE / `t_ e J J. Neil Craig Mayor c.c, Members of Council Garfield Dunlop, M.P.P., Simcoe North Town of Niagara -on- the -Lake I hope as you read the enclosed 2005 Annual Report for the Conservation Authority you will sense some B120 oa ox zsz Bayview Parkway of the activity and excitement of the past year. Newmarket, Ontario L3Y 4Rr Many ofthe new initiatives such as Source Water Protection under the proposed Clean Water Act, the Assimilative Capacity Studies and the new Ontario Regulation 97/04, which replaces the old Flood and Fill lines, are ongoing projects with long term benefits. These initiatives provide our watershed residents with an increased level ofprotection, while, at the same time, they give the Conservation Authority new opportunities to conserve and protect the environment we all need and enjoy. Yet, with all the new opportunities, the Lake Simcoe Region Conservation Authority did not forget its core programs. It was a big year for the Lake Simcoe Environmental Management Strategy. The monitoring network for the health and quality of the lake and the watershed's rivers and streams grew. Watershed We acquired a significant amount of property in the Beaver River Wetlands and more of our future 00 onsetvatlon conservationists received their early training. I am amazed at what 2005 brought to the Lake Simcoe Region Conservation Authority and what our partners, staff, and volunteers accomplished during the year. I am very proud of these accomplishments and I applaud our many partners who have helped protect the health of the watershed and the people who live in it. Sincerely, <4 D. Gayle Wood, CMM III Chief Administrative Officer/ WFUTUM . ME UM Secretary- Treasurer Encl. As we enter our 551h year of conservation, we look back on 2005 with tremendous pride for the significant developments in the Lake Simcoe Region Conservation Authority (LSRCA) and for the accomplishments of our partners, staff and volunteers throughout the year. LSRCA launched into the year with a new project looking at the health of the watershed. Assimilative Capacity Studies got off to a fast start at the beginning of 2005. In partnership with the Nottawasaga Valley Conservation Authority and fully supported by the Province of Ontario, we began two separate studies to maintain and improve the health of our rivers and lakes. Then, at the end of the year, water quality across the province was spotlighted with the introduction of the proposed Clean Water Act aimed at protecting the sources of our drinking water. Maintaining the health of Lake Simcoe and water sources in the watershed is only half of the LSRCA's job. Conservation Authorities are also tasked with protecting and enhancing the health of watershed residents in flood prone areas. LSRCA staff rolled out new maps of the entire watershed drawn to reflect changes to the old flood and fill lines. These are now called regulation lines and are standardized across the provinces. The new regulation, Development, Interference with Wetlands and Alterations to Shorelines and Watercourses, Ontario Regulation 97/04, provides an enhanced, comprehensive toolkit for protecting people from a variety of water hazards. Throughout our work and play in the watershed, our understanding of the function and preciousness of this watershed and its resources grew. It truly is a watershed for life. — i f_ 7 + t Town of Innisfif Councillor Roy Bridge (Chair) York Region (East Gwillimbury) Councillor Virginia Hackson (Vice- Chair) Town of Bradford west Gwillimbury Councillor Mikki Nanowski York Region (King) Councillor Jack Rupke Durham Region (Scugog) Councillor Bobbie Drew Honourary Lifetime Member Joseph O. Dales Honourary Lifetime Member George R. Richardson City of Barrie Councillor Jerry Moore City of Barrie Mr. Eric Bull York Region (at Large) Mayor James Young York Region (Georgina) Mayor Robert Grossi Town of New Tecumseth Councillor Barbara Huson Durham Region (Brock) Mayor Keith Shier Roy Bridge LSRCA Chair Chief Administrative Officer/ Secretary- Treasurer Township of Oro- Medonte Councillor Paul Marshall Durham Region (Uxbridge) Regional Councillor Susan Self York Region (whitchurch- Stouffville) Councillor Ken Ferdinands Township of Ramara Councillor Neal Snutch City of Orillia (Ex- Officio) Mayor Ron Stevens York Region (Newmarket) Mayor Tom Taylor Foundation welcome participants to t LSEMS Conference Restore the La Restore the Lake: Working Togett for a Great La City of Kawartha Lakes Councillor George Davidson York Region (Aurora) Councillor John G. West Turning ceremony for the additior the Administrative Car, Lake S�rncoe E nvironme`n" ai M.anagemerit Strategy On October 20th, 2005 the Lake Simcoe Environmental Management Strategy partners - federal and provincial departments and ministries, regional governments, municipalities, citizens and the Chippewas of the Georgina First Nations - held a workshop to announce the latest progress report on the health of Lake Simcoe and its watershed. The highlight of the conference was the release of new monitoring information indicating that phosphorus loading to the lake has decreased. The Conservation Authority has completed more than 600 remedial projects to reduce pollution entering Lake Simcoe since 1959. In addition, local efforts from groups like the Rescue Lake Simcoe Coalition and their "Wave Program: Healthy Yards, Healthy Waters ", and the Burl's Creek Rehabilitation Project Group, are also making a difference by changing public behaviours that negatively impact water quality. We recognize that the lake is still impaired despite this news and we must remain vigilant to improve lake water quality. Landowner involvement in the Lake Simcoe Water Quality Improvement Program continued to grow in 2005. The program provides technical and financial assistance to landowners within the Lake Simcoe watershed to complete a wide range of conservation projects. More than 165 projects were approved in 2005, ranging from replacing faulty septic systems, to fencing livestock out of streams and providing alternate watering systems. By working together with the watersheds- agricultural community and urban municipalities, we have decreased the amount of pollution entering Lake Simcoe and its tributaries. The Conservation Authority also launched a pilot project to investigate the effectiveness of floating islands in urban stormwater management ponds. If the islands work as well as expected, they will become another "best management practice" to be used to reduce pollution from urban areas. Eriviro at` ent_aj €'j,an Review & Regulations LSRCA staff members promote a watershed -based approach to managing natural resources when providing comments on land use planning and development applications. They also help protect the public and their lands from the potential devastating impacts of floods and erosion hazards by reviewing permit applications for proposed developments within hazardous areas. In 2005, staff members completed changes to the Regulation Mapping, which included public feedback, in accordance with Ontario Regulation 97104. Staff anticipate Ontario Ministry of Natural Resources approval of the revised mapping by May 2006, and subsequent implementation. Need f.ine/.!Naturaa Hazard Mapping In 2005, LSRCA developed new mapping that delineates the existing hazards on approximately } so"'. 3,950 km of stream channel in our watershed, which meek the Y new Provincial Generic Regulation. Five open houses in r -J November 2005 provided an 2 - opportunity for municipal and public consultation. Comments received during and subsequent to the open houses have been considered and revisions are being made to the Regulation Limit mapping. A submission to the Ontario Minister of Natural Resources requesting approval of the new mapping will be made in early 2006. Once the province has approved the new Regulation Limit mapping, it will replace the existing Registered Fill Line maps. Provincial approval is expected prior to May 1, 2006. Hood Forecp i "he Conservation Authority's flood forecasting and warning system continues to play an important part in providing our municipalities and other government agencies with information on when and where flooding is likely to occur in our watershed. During 2005, the LSRCA issued 15 flood warning bulletins using the newly implemented web -based faxing and voice mail system. The new automated voice mail system allows the Conservation Authority to provide verbal notification of potential Hooding to complement our faxed bulletins. &'OlOVifd� Laid CW,ffi,.6On,.d E i,i, Land U,, N c.; `xHer,Rage. r V Pro g aim The Conservation Authority continued updates to the Natural Heritage and Land Use mapping of the Lake Simcoe watershed- This mapping utilizes the Ecological Land Classification system to identify the vegetative communities on the landscape, while human land uses are also identified. This detailed mapping is a key component of the natural heritage modeling and policy development, watershed plan development, the Generic Regulation, and the Assimilative Capacity Study. The Natural Heritage Program also completed the updates of several wetland evaluations within the Lake Simcoe basin to clearly identify and protect provincially significant wetlands. The health of the streams in our watershed is monitored by analyzing fish habitat, temperature, fish and benthic macroinvertebrate communities. The fish data is collected using the Ontario Stream Assessment Protocol (OSAP), benthic data is collected using Ontario Benthic Biomonitoring Network (OBBN) protocol and the stream temperatures are collected using electronic temperature loggers. The stations included 63 fish sites, 62 benthic sites and 82 temperature sites across the watershed. wUr 1vt: Surface water programs continued through 2005 with regular sample collections from surface water and precipitation stations. Water and sediment samples were collected as a continuation of the toxic screening program to examine historic DDT contamination and high aluminium concentrations. The surface water flow monitoring network experienced major expansion in 2005 from six to 11 stations. These are an important part of the flood forecasting network, drought response and data collection for model calibration, loading calculations and numerous studies. An \�)'a - 5 additional gauge was added to the year -round precipitation data collection system. Base flow measurements were conducted across 15 watersheds and sub watersheds of Lake Simcoe, and were added to information collected through 14 groundwater level loggers under the Provincial Groundwater Monitoring Network. Source Water Protection (SWP) is the protection of surface and groundwater from contamination and overuse. It is the first barrier in a multi- barrier approach to protecting Ontario's water resources. The LSRCA is the lead agency for the SWP initiative in the South Georgian Bay - Lake Simcoe Watershed Region, which is comprised of the LSRCA, the Nottawasaga Valley Conservation Authority (NVCA), the Severn Sound Environmental Association (SSEA) and the municipalities within the Black- Severn watershed. In 2005, a preliminary watershed characterization report, communications strategy, database of technical information, and a list of reports for use in developing the watershed source protection plan were submitted to the province. The work plan and budget were approved by the province for the second phase to be completed in 2006. This phase of the SWP plan will provide conceptual water budgets, water quality conditions assessment, preparation of groundwater and surface water data, stakeholder and municipal consultation, and public outreach and education. Thirty -one tree and shrub planting projects were completed in 2005 with funding made available through the York Natural Planting Partnership, the Lake Simcoe Water Quality Improvement Program, the Lake Simcoe Conservation Foundation, municipalities and landowners throughout the watershed. Additionally, 19,200 trees were established under the Forest 2020 pilot program, a federal initiative seeking to establish forests to remove excess carbon from the atmosphere. Community tree planting initiatives had a significant impact on our tree planting efforts with noteworthy support from Earth Day Canada, Sunoco, the Lake Simcoe Conservation Foundation and Scouts Canada. Included in these figures are 3,100 tree seedlings distributed to several area municipalities for local tree planting events. Plan & Review Regulations ► responded to 31 Official Plan amendments and 158 zoning amendment applications ► responded to the following applications: 51 subdivision, 116 consent/variances, 103 site plans, and 602 permits ► responded to 270 property information requests ► investigated 97 potential infractions ► issued 7 permit violations but there were no resulting convictions Forestry ► 85,150 trees and shrubs established ► 37 ha of forest established ► over 3.8 km of streams buffered Education ► 3,989 students attended the one -day program at Scanlon Creek's Nature Centre ► 3,114 students attended the weekday residential program at Scanlon Creek's Professor E.A. Smith Natural Resources Education Centre ► 432 visitors attended the Professor Smith Educational Centre's weekend residential program ► 17 children from Bradford and 135 children from Aurora participated in the Conservation Kids program Foundation Funding ► over $187,000 contributed to the LSRCA remedial projects Fi u, c ai cu, 1 .rr; The following mot mation is condensed from the 2005 Board of Directors approved budget summary. Copies of the complete auditor's report for the year ended December 31, 2005, are anticipated to be available in April 2005, at the Conservation Authority's head office at 120 Bayview, Parkway, in Newmarket. Revenue: $14,572,870 Municipal Levies ................. ...................... 7,994,450 Provincial & Other Grants ... ................... 3,223,645 Authority Generated ........... ......................3,354,775 1,367,750 Expenditures: $14,572,870 Watershed Management .. ......................5,124,520 & Health Monitoring Environmental Plan .............. .. ...... ............. 1,367,750 Review &Regulations Environmental Services... ....................... 2,278,300 Land Management ............ .--- ... .... .... ......... 4,627,140 Corporate & Administrative., ................ - 1,175,160 Services Revenue Expenditures w_Qrls_- rva$fion Lands The LSRCA considers wetlands to be an important element of a healthy watershed because they serve as the link between land and water resources. Through an aggressive land acquisition program concentrated on the Beaver River Wetlands, the Conservation Authority is able to protect these environmentally significant areas. At the same time, it provides excellent recreational and educational opportunities for residents now and in the future. In 2005, the swat' a Conservation !« Authority acquired three properties within the Beaver �- River Wetland Complex and regional storm flood plain, with two additional purchases scheduled` to close in March 2006. The total area secured in 2005 was 119.6 ha. These acquisitions were made possible thanks to a bequest made by Miss Katharine Symons and a generous contribution from the Lake Simcoe Conservation Foundation. Lake Simcoe a.onservaldo€i The Lake Simcoe Conservation Foundation is a charitable organization dedicated to raising funds for projects designed to restore and protect Lake Simcoe and its watershed. Governed by a volunteer Board of Directors, the Foundation's efforts extend across the entire watershed. In 2005, the Lake Simcoe Conservation Foundation made the following contributions: $52,000 for storm water management; $50,000 for the Burl's Creek restoration; $50,000 for Beaver River wetlands acquisition; $25,000 for education programs; and, $10,000 towards reforestation projects. All of these projects serve to protect and restore Lake Simcoe and are carried out by the LSRCA_ This work is possible due to the generous financial contributions of individuals and businesses committed to preserving the Lake Simcoe watershed. The programs delivered by Educational Services provide a wide variety of environmentally based outdoor education experiences for children from all over the watershed. Weekday and weekend residential programs at the Professor E.A. Smith Natural Resources Education Centre and day programs at the Scanlon Creek Nature Centre cover a variety of topics. Some examples include communities in nature, the diversity of living things, species under threat of extinction, the natural food chain and our popular Find -a- Bug program. All of our educational opportunities aim to develop awareness and foster an appreciation for nature. Outreach programs to communities expanded in 2005. The Conservation Kids summer nature program, presented at Sheppard's Bush Conservation Area in association with Aurora's Leisure Services Department, offered six weeks of environmentally themed programs, crafts and games_ New for 2005 was the Conservation Kids program for children from Bradford West Gwillimbury and Innisfil, in association with the Bradford West Gwillimbury Recreation Department. Ongoing efforts to improve our educational facilities continued with the completion of upgrades to the Educational Centre's dormitory and the addition of new furniture to the lounge. CommunitY Relations LSRCA events would not be a success without the hard work and dedication of watershed residents and our community partners. We encourage watershed residents to take an active role in caring for the natural resources that sustain them through a wide variety of public education and outreach programs designed to educate, inspire and empower. Some examples of our popular programs that attract strong community participation include the Annual Sunoco Tree Planting Event in Newmarket, student pledges to help Save Lake Simcoe at the York Region Groundwater Festival, and the participation of community and naturalist groups in the Marsh Monitoring Program Training & Orientation Session at Scanlon Creek Conservation Area. 2005 Conservation Award Winners The LSRCA recognized "Environmental Giants" across the watershed at its annual Conservation Awards Gala in November. Master of Ceremonies Jed Goldberg, President of Earth Day Canada, oversaw the event. This year's awards were presented to: ► George R. Richardson Conservation Award of Honour to Angus Morton P. Conservation Award of Merit to John McCallum ► Media Recognition Award to Peter Wukasch ► Soil Conservation Award to Noah & Natalie Howard ► Education Award jointly to York Catholic District School Board, York Region District School Board and Simcoe County District School Board ► Water Conservation Award to Koch- Glitsch Canada Company Special recognition was given to the Lake Simcoe Watershed Municipalities for their dedication to the protection and improvement of Lake Simcoe and its watershed. The following volunteers were applauded for contributing to the LSRCA's success: P. Twin Lakes Conservation Club ► Tamara Caldwell ► Karl Sorensen Our Mission To provide leadership in the restoration and protection of the environmental health and quality of Lake Simcoe and its watershed with our community, municipal and other government partners. 120 Bayview Parkway, Box 282 Newmarket, Ontario UY 4X1 Tel: 905.895.1281 Fax 905.853.5881 1.800.465.0437 Anglican Church of St. Thomas Shanty Bay, ON LOL 2L0 March 7, 2006 Mayor and Council Members Township of Oro - Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Dear Mayor and Councillors: as M je i 7 -rf'a It has come to our attention that clarification regarding the ownership and responsibility for the Village Green, located in Shanty Bay village, would be helpful. The Village Green was given to St. Thomas Church in the mid 19th century by the O'Brien family, original owners of much of the land located in the village. Over the years, the Village Green has been a benefit to the community as a recreational resource. Legally, the Village Green is owned by the Corporation of the Church of St. Thomas, held in trust for the Diocese of Toronto. The Wardens of the Church assume legal liability for the Green as they do for all other church property. The Church's public liability insurance covers the Village Green. The responsibility of maintaining the Green — mowing the grass, cutting trees, clearing brush — is the responsibility of the Village Green Association, a separate, incorporated body with charitable status. Annually, the Village Green Association solicits funds from residents of Shanty Bay for the maintenance of the property. The request by the Village Green Association for financial assistance from Oro - Medonte Township is for a one -time capital grant to assist the Association to provide new playground equipment and a "safe landing base" at the Village Green. There is no expectation that the Township would contribute in any way on an ongoing or operational basis. We trust the above information will assist Council in making a decision regarding the Village Green Association's request for funds. Yours truly, Sally MacDonald, Senior Warden St. Thomas Anglican Church Page 1 of 1 3 Pennycook, Marilyn From: Ralph Hough [ralph.hough @oro- medonte.ca] Sent: Tuesday, April 04, 2006 12:29 PM To: Craig, Neil; Hughes, Harry; Buttineau, Dan; Crawford, John; Marshall, Paul; Ruth Fountain Cc: Zieleniewski, Jennifer; Ball, Jerry; Pennycook, Marilyn Subject: Fw: Action Required on Our Gravel Roads I received this email last night and Jamie Powell has requested I forward it to all members of Council Ralph - - - -- Original Message - - - -- From: Powell. Jamie To: neil.craig @oro- medonte.ca Cc: ralph.hou b- faro- medonte.ca; Sent: Monday, April 03, 2006 8:39 PM Subject: Action Required on Our Gravel Roads I have been a property owner in this township for over 30 years ( 5234 Line 10 North). Over that 30 years I have noticed a gradual increase in the car and truck traffic. We have lived with the pot holes and dust reasonably well, however now it is becoming unbearable. The property surrounding our property is being used as a sod farm. This is creating a lot more heavy truck traffic. I understand that council is considering a plan to pave all the gravel roads in our township over the next 3 years which I fully support even if it means increasing taxes. I have no problem paying more for an increased level of service and judging by the number of ratepayers who have signed a recent petition, I am not alone. I urge you and council to fully support a pavement program that will eliminate all the gravel roads in this township within the next 3 years. I appreciate the fact that I live in the "northern boonies" of the township and that there maybe higher priority roads to fix first but I am willing to wait as long as I know there will be an end to the choking dust inside and outside my house and the stench of road oil. This e -mail is intended to be delivered only to the named addressee(s) and may contain information that is confidential and proprietary. If this information is received by anyone other than the named addressee(s), the recipient(s) should immediately notify the sender by e -mail and promptly delete the transmitted material from your computer and server. In no event shall this material be read, used, stored, or retained by anyone other than the named addressee(s) without the express written consent of the sender or the named addressee(s). 4/5/2006 Page I of 2 Pennycook, Marilyn From: Ralph Hough [ralph.hough@oro- medonte.cal Sent: Wednesday, April 05, 2006 9:30 AM To: Craig, Neil; Hughes, Harry; Buttineau, Dan; Crawford, John; Marshall, Paul; Ruth Fountain Cc: Zieleniewski, Jennifer; Pennycook, Marilyn; Ball, Jerry Subject: Fw: Road Conditions Please find attached a letter I receieved from Mr. Doug Speers, which he has requested I forward to all members of Council Ralph - - - -- Original Message - - - -- From: Doug-Speers To: 'neil craigCa?oro- medonte ca' Cc: 'harry hughes@� ro- medonte.ca' ; Sent: Tuesday, April 04, 2006 11:24 PM Subject: Road Conditions Dear Mr. Craig Let me begin by introducing myself. My name is Doug Speers and I own the property at 5236 Line 11 north which is just south of the Moonstone Road. I am a Professional Civil Engineer. I am very proud to say that I am a resident of Oro - Medonte and certainly enjoy living in our Township. However I do have one major concern. The condition of our concession road is an embarrassment to me, to my neighbors and with all due respect should be an embarrassment to you and the members of council. Despite the best efforts of the road maintenance group, the condition of the 11 line north is inferior to the conditions of other township roads within the province of Ontario. As the population grows and more and more people work from their homes the amount of vehicular traffic continues to escalate. Delivery trucks, courier service vehicles, other service vans, school bus traffic as well as light trucks and automobiles use this road regularly. In the winter and spring it is filled with potholes and has a great deal of washboard. In the summer and fall the dust is unbearable and washboard often appears. I hasten to add that people tend to drive faster and faster thus creating more stress on the road bed. In simple terms, this road can not handle the traffic it receives without a very high level of maintenance. In fact, the washboard often appears within one day of grading. This is especially true of the section immediately south of the Moonstone road where vehicles accelerate and decelerate. From a cost benefit stand point there comes a time when it is economically better to put a hard surface on a road rather than continuously deal with all of the inherent problems that high vehicle traffic loads create on a gravel surface. The Ministry of Transport for Ontario subscribes to this approach. I believe we have passed that economic point with this road. Last year additional gravel was applied to this road. There obviously was a very high percentage of fines in the gravel as the amount of dust increased dramatically. I do not need to mention that dust is controlled with either oil or calcium chloride and one or more of these products was applied to the 11 th line in 2005. Both of these products lose their effectiveness after about six weeks so more than one application should be applied each summer for good dust control. In the case of oil the solvents along with the light hydro carbons evaporate during the hot summer days and once the road bed is graded two or three times, the dust control capability is diminished dramatically. For different reasons calcium chloride loses its effectiveness as well. This happened last year and during the fall, the dust problem returned. I do not believe that the Township has a program to put more than one application of dust control products on the road each year. I also believe that we should be moving away from these products for environmental reasons. While I am not a "tree hugger" we do need to be environmentally responsible and fundamentally it is not good to pour thousands of liters of oil or tons of calcium chloride onto our roads. These products will eventually end up in the air, the ground water, or run off into our streams and rivers. I suggest that the Township of Oro - Medonte take a leadership role in environmental stewardship of our resources and move to products that can be recycled such as asphalt surfacing for our roads. 4/5/2006 Page 2 of 2 OC a -l"a, I travel extensively throughout the Province of Ontario and it is clear to me that the Township of Oro- Medonte is falling behind other jurisdictions in terms of hard topping all of our roads. I will not go into the various technologies that are available but I have heard that some people believe it is too costly to carry out hard surfacing and further more they believe that the roads to not stand up. I have not seen this to be the case. Roads that were hard surfaced many years ago in other counties and townships are still performing well and these counties and townships continue to complete their road surfacing programs. No doubt their ongoing road maintenance costs have been reduced substantially. Additionally we should be taking advantage of the new gravel that was placed last year and covering it with at least a tar and stone surface. Otherwise someone in the future will have to replace that gravel and do the job later at a much higher cost. While no one can predict the future I believe that the cost of crude oil will continue to escalate making asphalt more and more expensive in the years to come. To me the financial and environmental benefits of hard surfacing our roads are clear. There is one other aspect that is equally important: "The enjoyment of our roads by residents and visitors alike ". I assure you that this is not the case today. I would ask that you take up this cause with your fellow council members. If I can help in any way please do not hesitate to call me. Yours sincerely, Douglas E Speers P.Eng. 705 - 835 -9981 4/5/2006 �i �2L ho_K • 1L=O � Qo—u7 06 . ��5 5-,0 ✓�a.lrh.�a. -r,., (Zd.._,t,,.1...1"L .._ 1� ..N o,...an i� _Ct�. �.a•L- Li_..U.us -c� N..tJvvvww•- �v�..�.���0�(�1.. tl t�..._.. \ ��� •- K..��.. _ t�Qk' y,� ,na �.s- c� -1=a- c� � .,�a�- 1.�-<I e� �i, r1 , .fY`M.71Ay -,�Ca R- n.d•A -C�.. '`I �:qx n uAa �I rinvv�' �.j.kc,.(?.u�d�v�. tf�(c1�- �� •1� L,.v� �J �Y UaC�S�- ..� , S� � c� iJr,7- t4._.1'- -�-�.f �cl..k �- -Q_.% - �a:C�..l� 4ti4�..,w._ �. ��' •... G`!4. Ci.l- �a..(JV� J1.L'TV..- c��... J. (' _ C� _.. ` i " J CiT C 47 Sr a G� �z5' �J Vl 7 �� -^+ ✓ `G .� v si. tires v� 7 oti e. wo, .tai V �Y' Lam^ Q 1-0�- �Q .. - � `\ -o �'.. L.� �_ -.�. .� � cs-l.. E-o c.�d � ary ��.ti,�- c�� ✓au.�n � of ; s,;, q 't'G.s. c. \A.r.cr2.�.s?'"��.4�v�.c�. wLCSV�.O- -J� O �.ti�- l�.a. -4� 0.tit2.el,� . '` �.,u( �G.v.O moo} h.,, �0w j(a„.✓ CL G1 Ccc to CA i�1 o.gci w, �\ j � •e,aS Q �, -L OLj�,_� k o4 .:3,..•.�v� �\ �c� c� o ..--r, v,�� �-(� n,..� 1-2ou. mil_ c..o..��a:�jf _ _Vl 0-x(1 u .. }v��- �r L((`JJ -�-• -1 '— V'+\ J_ CXr.si. n.A -1. C�N_7*��- ..,,�� -^� n -- f.Gl�c.,�tic, ✓�\,.lY� 4�. �.!� _ rt.��_4!Y' p �7-'� -�� fl� .r- +;�.....` L\ CYQ 'i,: �o.�;� !�.\s43..7GR`•,,y��- — s..�- a..}y\}v �,;„_� -.�✓1� . ... eT.>,G.ti.1,,,.Gtn._.. �L- �..L'1/��'��,.. \�.0:�..+,- QCS....�- P..�.�,J1 v�M�l� -• C4+.�"�` 1�'W, -fCLI 0 �_J o Y� yl� U r AlL -o„d" fas ce.. sa� i %b� Pain'��� ./may c ,tie MY 3a (1 ) - "i s v\ A i C'Ml `� 1a -1 TOWNSHIP OF ORO- MEDONTE ... Dept. Report No. To: COUNCIL Prepared By: PW2006 -08 Contract No. Jerry Ball Contract No. Subject: Department: Council Tender Results for: PW2006 -16 Public Works C. of W. PW2006 -01 -Open Graded Pavement PW2006 -04- Surface Treatment Date: PW2006 -05 -Slurry Seal March 23, 2006 Motion # PW2006- 06- Supply, Haul, Mix and Pile Winter Sand R.M. File #: PW2006 -14 -Dark Journal Virgin Oil Roll #: Date: PW2006 -16 -Hot Mix Paving Advertisements for the following Tender Contracts were placed in the Barrie, Orillia and Midland Newspapers and were opened at the Administration Centre on Tuesday, March 21, 2006 at 10:00 a.m. Three public representatives, the Assistant to the Clerk, and the Public Works Superintendent were present during the opening: Contract No. PW2006 -01 Contract No. PW2006 -04 Contract No. PW2006 -05 Contract No. PW2006 -06 Contract No. PW2006 -14 Contract No. PW2006 -16 ANALYSIS: Open Graded Pavement Surface Treatment Slurry Seal Supply, Haul, Mix and Pile Winter Sand "Dark Journal" Virgin Oil Hot Mix Paving The results of the tender contract opening for Open Graded Pavement are as follows: CONTRACT NO. PW2006 -01 OPEN GRADED PAVEMENT rr 1) Hamden & King Construction Inc. $627,300.34 CMS -2 — 0.56¢ /kg. HL -4 — $34.57 /Tonne 2) Miller Paving Limited $606,871.90 CMS -2 — 0.63 Y20/kg. HL-4 — $27.85/Tonne C� It is recommended that the tender from Miller Paving Limited be accepted at a low tender amount of $606,871.90. The results of the tender contract opening for Surface Treatment are as follows: CONTRACT NO. PW2006 -04 SURFACE TREATMENT 1) Duncor Enterprises Inc. 2) Miller Paving Limited $159,730.13 $170,830.85 It is recommended that the tender from Duncor Enterprises Inc. be accepted at a low tender amount of $159,730.13. The results of the tender contract opening for Slurry Seal are as follows: CONTRACT NO. PW2006 -05 SLURRY SEAL 1) Duncor Enterprises Inc. 2) Miller Paving Limited $230,542.20 $246,142.80 $1.33 /sq.m. $1.42 /sq.m. It is recommended that the tender from Duncor Enterprises Inc. be accepted at a low tender amount of $230,542.20. The results of the tender contract opening for the Supply, Haul, Mix and Pile of Winter Sand are as follows: CONTRACT NO. PW2006 -06 SUPPLY, HAUL, MIX AND PILE WINTER SAND' 1) Dalton R. Lowe & Sons Construction Ltd. 2) Duivenvoorden Haulage Ltd. 3) G. H. Stewart Construction Inc. 4) Cliff Varcoe Limited $57,881.50 (South Yard) $47,917.35 (North Yard) $61,746.40 (South Yard) $48,568.95 (North Yard) $77,523.40 (South Yard) $64,530.00 (North Yard) $56,791.20 (South Yard) $44,487.45 (North Yard) It is recommended that the tender from Cliff Varcoe Limited be accepted at a low tender amount of $56,791.20 for the South Yard and $44,487.45 for the North Yard. The results of the tender contract opening for "Dark Journal' Virgin Oil are as follows: CONTRACT NO. PW2006 -14 "DARK JOURNAL" VIRGIN OIL` 1) Da -Lee Dust Control $1,008,809.50 0.87'/2 ¢ /litre 2) Miller Paving Limited $1,199,042.00 $1.04 /litre It is recommended that the tender from Da -Lee Dust Control be accepted at a low tender amount of $1,008,809.50. The results of the tender contract opening for Hot Mix Paving are as follows: CONTRACT NO. PW2006 -16 HOT MIX PAVING 1) K. J. Beamish Construction Co. Limited $ 99,269.25 2) Hamden & King Construction Inc. $103,658.39 It is recommended that the tender from K. J. Beamish Construction Co. Limited be accepted at a low tender amount of $99,269.25. 1. THAT Report No. PW2006 -08 be received and adopted. 2. THAT the following tenders be awarded: CONTRACT NO. DESCRIPTION CONTRACTOR TOTAL AMOUNT PW2006 -01 Open Graded Pavement Miller Paving Limited $606,871.90 PW2006 -04 Surface Treatment Duncor Enterprises Inc. $159,730.13 PW2006 -05 Slurry Seal Duncor Enterprises Inc. $230,542.20 PW2006 -06 Supply, Haul, Mix and Pile Winter Sand Cliff Varcoe Limited $56,791.20 (South) $44,487.45 North PW2006 -14 "Dark Journal' Virgin Oil Da -Lee Dust Control $1,008,809.50 PW2006 -16 Hot Mix Paving K. J. Beamish Construction Co. Limited $99,269.25 3. AND THAT the respective Contractors be notified accordingly. Respectfully submitted, Jerry Ball Public Works Superintendent -3- , A:, — C 2 TOWNSHIP OF ORO- MEDONTE alga gal Dept. Report No. To: Prepared By: ADM 2006 -021 Council Doug Irwin Subject: Department: Council 2006 Summer Recess of Administration C. of W. Council / Committee of Date: the Whole Meetings Aril 5, 2006 Motion# R.M. File #: Date: Roll #: BACKGROUND: In previous years, Council has approved a summer recess of the regularly scheduled Council and Committee of the Whole meetings for the months of July and August. ANALYSIS: Consideration was given to equally balance the meetings between the regular meeting schedule ending in June and beginning in September. The following, for Council's consideration, is a suggested summer recess schedule (a calendar view of the below suggested meeting dates is attached): Wednesday, June 28, 2006 @ 9:00 am Regular Committee of the Whole followed by a Special Council Meeting to ratify the Committee of the Whole recommendations. • Wednesday, July 12, 2006 @ 9:00 am Committee of the Whole followed by a Special Council Meeting to ratify the Committee of the Whole recommendations. • Wednesday, August 9, 2006 @ 9:00 am Committee of the Whole followed by a Special Council Meeting to ratify the Committee of the Whole recommendations. b -C7\' Special Meetings of Council may be called on an "as needed" basis. The regular schedule of Council and Committee of the Whole meetings would resume on Wednesday, September 6, 2006. RECOMMENDATIONS : 1. THAT Report No. ADM 2006 -021 be received and adopted, 2. THAT the summer recess schedule be adopted as follows: • Wednesdav, June 28 2006 @ 9:00 am Regular Committee of the Whole followed by a Special Council Meeting to ratify the Committee of the Whole recommendations. • Wednesday, July 12, 2006 @ 9:00 am Committee of the Whole followed by a Special Council Meeting to ratify the Committee of the Whole recommendations. • Wednesday, August 9, 2006 @ 9:00 am Committee of the Whole followed by a Special Council Meeting to ratify the Committee of the Whole recommendations. • Special Meetings of Council may be called on an "as needed" basis, 3. AND FURTHER THAT staff and the public be notified accordingly. Respectfully submitted, Doug in Records Management Coordinator C.A.O. Comments: Dater -' x 1 C.A.O.: �' Dept. Head: -2- Sun Mw Tue Wed Thu £n Sar 1 2 3 4 H21 6 7 8 9 10 cpunan> wpm 11 1 13 14 15 16 17 canm+nca d ma W.. 900 am 18 19 20 21 22 23 24 (:dmtil) W Wn 25 26 27 28 capmmeaa�lre 29 30 Male Sao am, $gc'HI fqunCn mmeaa�ay ialpwm Sun M." Tue Wed An Frf Say 1 2 3 4 5 6 7 8 9 10 11 12 I c ea, 13 14 15 .aa ern , Specie council S,.W H a1NY 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 WXIIII • Sun Mnn ➢m Wed Thu FM Sae 1 2 3 4 5 6 7 6 9 canminee d� 10 11 12 w�a 9oo speaal caoay aal ay ralbwm 13 14 15 16 17 18 19 FMO Annual o nfarence 20 21 22 23 24 25 26 27 26 29 30 31 Septeraw, 6 rro em 1 1 • % 3y3 43 � TOWNSHIP OF ORO- MEDONTE .,. Dept. Report No. To: Prepared By: RC2006 -03 Council Chris Carter Subject: Department: Council Request for Exemption- Parks and Recreation Hawkestone Community Hall C. of W. Canada Day Parade Date: March 30th, 2006 R.M. File #: Motion # Date: Roll #: BACKGROUND: By -law No. 99 -41 regulates the holding of parades or processions /events in the municipality. Section 8 of the above mentioned by -law permits that in a situation where a parade or procession /event will last for less than 24 hours, Council may dispense with any or all of the requirements of the by -law (Attachment #1). The Hawkestone Community Hall, is planning to hold a Canada Day Celebration Parade on Saturday July 1St, 2006 at 1:00pm. ANALYSIS: Mr. Bob Gregory (Parade Marshall and Hall Board Member), has supplied information regarding the event, and has indicated that volunteer security will be present at each intersection. The Hawkestone Community Association is applying for a grant from the "Celebrate Canada Committee' for 50% of associated costs. The Township signed the grant application as property owner. The police and fire department have been notified of this event (attachment #2). The parade route will commence at the Hawkestone Pier at 1:00p.m. travel up Line 11 S. turning right on John St, then right on Allen and then conclude at Matilda St. The parade will last approximately 45min. 1 �- QL It is recommended that Council waive the requirements of By -Law No. 99 -41 to allow this parade. The Hawkestone and Area Community Association will advertise the parade as a combined Hawkestone and Area Community Association / Township of Oro - Medonte event for liability purposes. RECOMMENDATION(S): 1. THAT Report No. RC2006 -03 be received and adopted. 2. AND THAT an exemption to By -law 99 -41 be granted to the Hawkestone Community Hall to hold a Canada Day Parade on Saturday July 15t, 2006 commencing at 1:OOp.m. Respectfully submitted, Chris Carter Manager of Recreation and Community Services C.A.O. Comments: Date: / l y_�_� 4 / C.A.O. Dept. F i# OL - - -- u ,� THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 9941 yfi ,v vi�f • A By -law to regulate the holding of parades or processions /events within the Township of Oro - Medonte WHEREAS Section 239 of The Municipal Act, R.S.O. 1990, Chapter M.45, as amended, authorizes Townships to regulate parades or processions /events on highways. AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte deems it expedient to regulate the holding of parades or processions /events within the Township of Oro - Medonte. NOW THEREFORE BE IT ENACTED: 1. Before any person, persons, corporations, organizations or associations may hold or conduct a parade or procession/event on a municipal highway within the limits of the Township of Oro - Medonte, they shall obtain a permit therefor and comply with the provisions of this By -law. 2. No permit shall be granted under this By -law unless and until a letter of confirmation from the Police Services in effect at the time of application is provided to the Township of Oro - Medonte to ensure that adequate police protection is available during the period of the parade or procession/event or any or all of them, during which such police protection shall in the opinion of the Police Services be necessary. All costs associated with the required police protection shall be the responsibility of the applicant. 3. No permit shall be granted under this By -law unless and until the applicant has provided to the Township of Oro - Medonte proof of insurance indemnifying the Township against damage to public and private property as well as indemnification for general property damage to public and private property as well as indemnification for general property damage and public liability. 4. No permit shall be granted under this By -law and unless the applicant has deposited, at the discretion of the Township Clerk, a certificate in writing from the Medical Officer of Health of the local Health Unit that all health and sanitation requirements for the parade or procession/event have been provided. 5. No permit shall be granted under this By -law unless the applicant has deposited with the Township Clerk an approved outline of the routes of travel for the parade or procession/event. 6. No permit shall be granted under this By -law until the applicant has deposited with the Parks and Recreation Facility Manager, a damage deposit in the amount in effect at the time of application for the applicable municipal building to repair minor damages, cleaning of buildings and grounds after such parade or procession/event has terminated. . 7. All other costs incurred so that municipal property shall be restored to its previous state without cost to the Corporation for the administration of such public property shall be the responsibility of the applicant. -2- 8. In the case of any parade or procession/event which would last for a lesser period than 24 • hours, the Council may in its discretion dispense with any or all of the requirements of this By -law. 9. Every person, persons, corporation, organization or association who contravenes any provision of this By -law is guilty of an offence and shall be liable to a fine in the amount to be determined pursuant to the Provincial Offences Act, R.S.O. 1990, Chapter P.33, and every such fine is recoverable under the Provincial Offences Act. 10. If any court of competent jurisdiction finds that any of the provisions of this By -law are ultra vires thejurisdiction of Council or are invalid for any reason, such provision shall be deemed to be severable and shall not invalidate any other provisions of the By -law which shall remain in full force and effect. I1. This By -law shall come into full force and effect on the date of its final passing. By -law read a first and second time this 21" day of April, 1999. By -law read a third time and finally passed this 21" day of April, 1999. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mavor, Ian Beard' H L Clerk, Lynda Aiken r L.i l . c ru i u r-j Q(j L�Nti 11 March 21, 2006 Mr. Chris Carter The Township of Oro - Medonte Box 100, Oro, ON. LOL 2X0 IrMINIZERM Re: Canada Day Parade in Hawkestone Hi Chris: WN Ct S V Attached please find a map indicating the parade route for the Canada Day Parade to be held in Hawkestone on July 1, 2006, starting at 1:00pm. Could you please arrange for Township approval to hold the parade? A copy of this letter has been sent to the Oro - Medonte fire chief and the OPP. Thanks for your assistance. Sincerely, Bob Gregory Parade Marshall cc. Mr. Scott Cowden, Oro - Medonte Fire Chief OPP Barrie detachment n1 57-12 L'G t —!fX L n a 1� c 0 La, } v r T LLCN ST a Requests to Waive Rental Fees Amount Requested Account Disbursement Carried/ Defeated Or anizat ion /Name Facility Purpose A Oro Minor Hockey Oro - Medonte Community Arena & Banquet Hall Purchase new Hockey Jerseys $10,000.00 03/21/2006 17:31 7057370476 ORO: MINOR HOCKEY PAGE 01 NOTE: GRANTS /SUBSIDIES ARE NOT AUTOMATICALLY RENEWED EVERY YEAR. NOTE: ORGANIZATIONS MAY BE REQUIRED TO "SUBMIT FINANCIAL STATEMENTS. NOTE: If additional space is required to complete your information, please use the attached sheet. Grant/Subsidy "Request Amount $ tnn�. - P�> 1t�7' r. �=' i�a' ko »i2aiitrny�ramie.nn�.dl��li'�s� nfnYa�af�n Organization Name ozD iniNg Li(JGKEy Address C40 -rw tj5 f f /fD ° f r1 P rf a(1tf City Oro de- k Prov. !2 — Postal Code L L ! iG0 Contact NYK Telephone 4E75� E -mail M k M rvAet -.corn Fax -737 �������remn�+ri �'enesb��nl�,arrNariifi�+ Number of Out of Town Membership Fee Members Sac Residents ^' if Applicable 0390 -Y60. Geographic Area Date Served OP-0 —Mejo 1k° o Formed Outline the mission, purpose and objectives of your organization. Cer�„rnun, {� S ri1 and err Sox 100 OL 1X0 i7 -2171 i7 -0133 ante.ca 03/21/2006 17:32 7057370476 ORO: MINOR HOCKEY PAGE 01 , Type of Organization (i.e. Registered Charity, Non -Profit Organization, no status, etc. ) and registration number if applicable. f f Other Sources of Revenue (include amounts that have been received or that are anticipated — other grants /subsidies, private funding, etc.). r n n r ` lr\is 13 lt` an ekr' � -M ca se. p Iv, u °u. - ot — t-txe" °ci vu­ , Ptc_occ,, Purpose for which the current giant /subsidy, if approved, would be used. Give complete details — (i.e. project or event description, time frame, community benefits). h%c>54na o4o-' C_er.1<e s and ow [is Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc.). Previous grants /subsidies from the Township? Amount Requested: Amount Approved`. 7' l i +roenailt 0"I 94d i' � MA Namt� e &Position Name & Position Year of Request: Year of Approval: Date: Note: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Coordinator, The Corporation of the Township of Oro- Medonte, 148 Line 7 South, Box 100, Oro, Ontario, 1,01, M. b) Report No. EES 2005 -38, Keith Mathieson, Director of Engineering and Environmental Services, re: "Adopt-A- Road" Program within The Township of Oro - Medonte. Motion No. CW -14 Moved by Hughes, Seconded by Hough It is recommended that 1. Report No. EES 2005 -38, Keith Mathieson, Director of Engineering and Environmental Services, re: "Adopt -A- Road" Program within The Township of Oro- Medonte be received and adopted. 2. That the Township of Oro - Medonte implement an "Adopt -A- Road" program. 3. That Council consider increasing the Public Works budget for debris and litter pick -up by $10,000.00 in their 2006 budget deliberations. 4. And Further That Ms. Helen Malloy be notified of Council's decision. Carried. Page 6 Committee of the Whole Meeting - October 26, 2005 F •' ' Z The Township of Oro - Medonte Policy Use of Township Letterhead Section Subject Issuance of Correspondence Page t of t Policy /Procedure # POL -ADM- Enacted By Council: Administration and use of Corporation Letterhead .. To establish guidelines for the issuance of correspondence on behalf of the Township of Oro- Medonte and the use of the Corporation's Letterhead. Policy Only those matters which have been presented to Council shall appear on Corporation letterhead. Any such correspondence shall be filed with the CAO. Any correspondence dealing with Township affairs shall be signed by the Mayor or Township staff unless otherwise directed by Council. Procedure Requests for a) the use of Township Letterhead by an individual other than the Mayor or authorized staff or b) for authorization to distribute correspondence dealing with Township affairs, shall be directed to Council for approval. 2. Such requests shall be presented to the Clerk in writing for inclusion on the first available meeting agenda to be considered by Council. /(9-MEN 6t t 1 , DED DRAFT The Township of Oro - Medonte Policy Issuance of Correspondence and Use of Corporation Letterhead Section Subject Issuance of Correspondence page 1 of 1 g Policy /Procedure # POL -ADM- Enacted By Council: Administration and use of Corporation Letterhead Purpose To establish guidelines for the issuance of correspondence on behalf of the Township of Oro - Medonte and the use of the Corporation's Letterhead. Policy Any correspondence dealing with Township affairs shall be signed by the Mayor or Township staff unless otherwise directed by Council. Procedure 1. Requests for a) the use of Township Letterhead by an individual other than the Mayor or authorized staff or b) for authorization to distribute correspondence dealing with Township affairs, shall be directed to Council for approval. 2. Such requests shall be presented to the Clerk in writing for inclusion on the first available meeting agenda to be considered by Council. 3. Any such approved correspondence shall be filed with the Chief Administrative Officer. t The Township of Oro - Medonte Policy Recognition Purpose To establish guidelines for recognition of individuals /organizations /corporations on behalf of the Council of the Township of Oro - Medonte a3luA Individuals /organizations /corporations will be recognized by Council of the Township of Oro - Medonte for the following: • Federal recognition initiatives • Provincial recognition initiatives • Personal "milestones" 80th, 85th, 901h & 100th Birthdays 50th, 60th & higher Wedding Anniversary • Personal achievements of residents • Achievements by an organization or corporation within the Township of Oro- Medonte Procedure 1. Federal /Provincial Recognition Initiatives Requests for nominations with respect to Federal /Provincial Recognition Initiatives will be referred to the Recognition Committee of Council for recommendation to Council of individuals to be put forward for nomination. 2. Personal Milestones (Birthdays, Anniversaries) Requests for recognition of personal "milestones" by congratulatory certificate will be directed through the Office of the Mayor. Presentations of congratulatory certificates to be made to individuals, when requested, will be made by the Mayor. Should the Mayor be unable to personally present the certificate on behalf of Council, he /she will designate another member of Council in his /her absence. Page 1 of t Policy /Procedure # POL -ADM- Section Subject _ Enacted By Council: Administration Recognition Purpose To establish guidelines for recognition of individuals /organizations /corporations on behalf of the Council of the Township of Oro - Medonte a3luA Individuals /organizations /corporations will be recognized by Council of the Township of Oro - Medonte for the following: • Federal recognition initiatives • Provincial recognition initiatives • Personal "milestones" 80th, 85th, 901h & 100th Birthdays 50th, 60th & higher Wedding Anniversary • Personal achievements of residents • Achievements by an organization or corporation within the Township of Oro- Medonte Procedure 1. Federal /Provincial Recognition Initiatives Requests for nominations with respect to Federal /Provincial Recognition Initiatives will be referred to the Recognition Committee of Council for recommendation to Council of individuals to be put forward for nomination. 2. Personal Milestones (Birthdays, Anniversaries) Requests for recognition of personal "milestones" by congratulatory certificate will be directed through the Office of the Mayor. Presentations of congratulatory certificates to be made to individuals, when requested, will be made by the Mayor. Should the Mayor be unable to personally present the certificate on behalf of Council, he /she will designate another member of Council in his /her absence. 3. Achievements by Ind ividualslOrganizations /Corporations ) ; a) Letters of recognition of achievements by individuals /organizations /corporations on behalf of the Council of the Township of Oro - Medonte shall be issued from the Mayor's Office over the Mayor's signature. b) Presentation of recognition items, on behalf of Council, to individuals /organizations /corporations to recognize achievement shall be approved by Council. Should time not permit seeking the authorization of Council, use of recognition items on behalf of Council shall be approved by the Mayor's Office. c) Items for promotional use will be authorized by the Chief Administrative Officer. r-\,7 2 ORILLIA & AREA PHYSICIAN RECRUITMENT & RETENTION COMMITTEE 4 Fxa3a� March 13, 2006 Mayor Neil Craig Oro - Medonte Township Box 100 Oro, ON LOL 2X0 Dear Mayor Craig, Re: Funding for 2006 MNJIKANING FIRST NATION c fj� 1- -- J W_ s .' r On behalf of the Orillia & Area Physician Recruitment and Retention Committee, we would like to take this opportunity to than you for your past support. As you know, the shortage of family physicians is at a critical stage. This is not just a local, provincial or even national problem. Every day we compete on an international basis to attract new doctors, and every day our doctors are being recruited by other communities from all over the world. It is no longer simply an issue of getting them here; it's also one of keeping those we have. Our committee is comprised of a group of dedicated volunteers from our business community who got together to help alleviate this growing problem. We believe in our community, and feel strongly that once new doctors realize what we have to offer, they will also want to call it home. Orillia has a first rate medical facility and has recently been approved for an MRI. Our medical team is top notch, and we are pleased to support them in their recruitment/retention efforts. They are in the best position to make the initial contact and assessment of potential recruits. We are in the best position to market our community, and all that it has to offer. Together we make a great team. The "wellness" of our community, both physically and financially, is dependent upon having sufficient number of doctors to meet our growing needs. Physician recruitment and retention is critical to our community. The current vacancy rate for our underserviced area is approximately 13 %. The provincial average is 10 %. This is an ongoing problem that may take many years to address, particularly as some of our own doctors choose to retire or change the focus of their practices. 4 th floor, 6 West Street North*Orillia, Ontario L3V 7A30 tel: 705-325-49030fax: 705 -325 -6817 -2- Competition is fierce, and the stakes increase each and every day. Every community is facing the same challenge, yet many have significantly more resources to address the issue. We do not believe in "throwing money" at the problem. We want doctors to choose our community for the many benefits it has to offer, and that is why we actively promote our lifestyle and amenities. We are confident that our quality of life will be sufficient to entice physicians and their families to our community. Our committee regularly hosts, and provides a special community "welcome ", to visiting physicians, residents, students and their families. Over the past year we have hosted over 50 physician visits, and look forward to continuing to do so in 2006. To date for 2006 we have hosted 16 visiting Doctors. We have been actively involved in student recruitment. We participated in the student job fair at four Ontario medical schools where we met over 500 students. We hosted 5 students for rural medicine week and hosted 33 students and residents throughout the year. The response to our student program has been very positive. Students are enthusiastic about our community and the hospital facility — which we believe is a winning combination. This year, we already have commitments for 14 student visits /placements. In 2005 we recruited 11 physicians (5 Family /ER and 6 specialists). With respect to retention, we annually host an appreciation event, in addition to undertaking a special project dedicated to showing our doctors that we care (in 2004 we refurbished the Doctor's Lounge and in 2005 we refurbished the Obstetrics Sleeping Room). Although our resources are modest, we are passionate about our community, and are committed to its continued growth and overall "wellness ". We want to make a difference — but we need your help to do so. As we begin another year in our recruitment/retention efforts, we are asking each of your neighbouring municipalities to provide a $5,000 cash contribution towards our efforts. The balance of our needs will be met by the hospital and business community. We look forward to your continued support and thank you for considering our request. Yours very truly, Lisa Bowlin Co -Chair M.G. Alexander, M.D. N.L. Harris, M.D.,C.C.F.P. J.A. Gallagher, M.D., C.C.F.P. A.J. Reid, M.D., MSc., C.C.F.P. L.M.H Parna M.D.C.C.F.P M.M.J. Stong, M.D., C.C.F.P. 100 Colborne St. W., Suite 403 Orillia, Ontario L3V 2Y9 (705) 326 -3549 May 27, 2003 Lisa Bow lin 89 Colborne St. L. Orillia. Ontario L3V 1T8 Dear Lisa: 1 know I speak for many of my colleagues when I express my sincere thanks to you and your committee for the Doctors Appreciation Reception at Casino Kama Hotel on April 21. The pleasant surroundings, wonderful refreshments, and most of all, the heart -felt tributes made for a very special evening. How gratified we all were to learn of your innovative and worthwhile plan to renovate the Doctors Lounge. Sometimes a simple thank -you can make such a difference - and a lavish thank you is even better! With heartfelt appreciation to you and your committee foryour special efforts, Sincerely, N. Harris NID.C.C.N.I'. David Kennedy 3695 Line 6 North, RR4 Coldwater, Ontario LOK 1 EO March 15, 2006 Ms Marilyn Pennycook Clerk Township of Oro - Medonte 148 Line 7 South Box 100, Oro Ontario LOL 2X0 Dear Mayor and Council, OR�.uNS% The ad -hoc Physician Working Group is in the process of preparing a report with recommendations for the Council's consideration. At this time, the Working Group requested that I write you. Based on the progress of the Working Group to date and the information that has been compiled, there is a strong possibility that we could have family physician(s) and supportive services begin in Oro - Medonte before the end of the calendar year. Accordingly, we request that during the upcoming budget deliberations that Oro - Medonte Township Council make provisions for the possibility of financial support. It is the intention of the Working Group to limit the need for tax dollars as much as possible. However, there may be a need for upfront 'seed money'. It is possible that the "seed money" may be requested in terms of a one -time grant or in the form of a repayable loan. While the Working Group is continuing to research the specific amount, it would be timely to set aside up to $50,000 to assist with the setting up a health centre or physician office. At its last meeting, the Working Group moved a resolution requesting the Council give consideration to assigning up to $50,000 toward this project in the 2006 budget. Thank you for your consideration of this request. Yours truly, David Kennedy Recording Secretary Oro- Medonte Physician Recruitment Working Group 171C 721 '916-4 k cP� 87 John Street South, Aylmer Ontario N5H 2C3 Telephone 15191773-5344 Fax: i519j 7735334 '. township ma ahice on on Hon. George Smitherman, Minister of Health & Long Term Care, Legislative Building, Queen's Park, Toronto, Ontario M7A lAl Dear Sir: 1t,r ec--jji- TOWNSHIP�r WGa�E� 0 CD 1i 4 A proud tradition, a bright future. March 10, 2006. Malahide Township Council unanimously passed the following Resolution on March 9.2006: Moved by: John R. Wilson Seconded by: Mark Widner WHEREAS the Ontario Medical Association (OMA) released a report entitled "Ontario Physician Shortage 2005" and, WHEREAS said Report predicts that the Provincial Physician Shortage will reach 2,300 this year; and WHEREAS our population continues to grow and as more and more physicians are retiring, the problem will grow worse over time; and WHEREAS the Physician shortage is particularly pronounced in rural Ontario as reduced enrollments in medical schools in previous years has reduced the Bow of family- physicians to rural communities; and, WHEREAS Ontario is experiencing a growing rural population as retirees move to the country side; and, WHEREAS the OMA estimates that there are over 10,000 Canadian trained Physicians currently practicing in the United States; and, WHEREAS allowing Physicians with recognized equivalency to commence practice in Ontario would facilitate the influx of doctors in Ontario in a relatively short period of time; and, WHEREAS an amendment to the Ontario Medicine Act to allow the recognition of specific Medical Exams as equivalent would permit the College of Physicians and Surgeons to grant licenses to practice medicine in Ontario to those Physicians who are in good standing and have written the necessary examinations; NOW THEREFORE BE IT RESOLVED THAT in an effort to expedite the availability of doctors in Ontario, particularly in rural Ontario, the Township of Malahide Municipal Council hereby requests that the Minister of Health for Ontario propose an amendment to the Medicine Act to permit the College of Physicians and Surgeons to license physicians who are in good standing and who have written the necessary examinations thereby bringing additional fully qualified physicians, ready to commence practice immediately to our Province, while long -term solutions are being implemented; and THAT Copies of this Resolution be sent to the Premier of Ontario, the County of Elgin, and all Elgin lower -tier municipalities, the County of Middlesex, the City of St. Thomas, Mr. Steve Peters, MPP, Mr. Joe Preston, MP, Leaders of the Opposition, Federal Minister of Health, Ontario College of Physicians and Surgeons and the Association of Municipalities of Ontario for circulation to and support from every municipality in Ontario. We look forward to hearing from you with respect to this matter. Yours very truly, TOWNSHIP OF MALAHIDE R. MILIARD, C.A.O.ICLERK m�- RANDALL R. MILLARD SUSAN E. WILSON CAO_ /Clerk treasurer W5 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2006 -035 Being a By -law to Authorize the Execution of a Contract between the Township of Oro - Medonte and the Barrie Public Library Board for a Term of One Year and to Repeal By -Law No. 2005 -085 WHEREAS, the Public Libraries Act, R.S.O. 1990, Chapter P.44, Section 29(1) provides for the entering into a contract with a public library board for the purpose of providing the residents of the municipality with library services; AND WHEREAS, Council deems it desirable to enter into a contract with the Barrie Public Library Board; NOW THEREFORE, the Council of The Corporation of the Township of Oro - Medonte enacts as follows: That the Mayor and Clerk are hereby authorized to execute the contract between The Corporation of the Township of Oro - Medonte and the Barrie Public Library Board, said agreement attached hereto as Schedule 'A' and forming part of this by -law. 2. That By -law No. 2005 -085 is hereby repealed. 3. That this By -Law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 5tb DAY OF APRIL, 2006. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2006. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook BETWEEN IR* G Schedule 'A' to By -Law No. 2006 -035 LIBRARY SERVICES AGREEMENT This agreement made in duplicate this day of 2006 The Barrie Public Library Board, in the City of Barrie The Corporation of the Township of Oro - Medonte, in the County of Simcoe ku -'\.- WHEREAS the Barrie Public Library Board has agreed to provide library service. THEREFORE it is mutually understood and agreed that the Corporation of the Township of Oro - Medonte will pay the Barrie Public Library Board the sum of $100,947.00 for library service for Oro - Medonte residents and taxpayers for the year 2006 with payment to be made quarterly, commencing January 1, April 1, July 1 and October 1, 2006 Mayor, Oro - Medonte J. Neil Craig Clerk, Oro - Medonte Marilyn Pennycook Signed: day of i ? 2006. �CQpO,. Chair, Barrie Public Library Board Treasur , arrie ZPubic Library Board V?L , _ 11 THE CORPORATION OF THE MUNICIPALITY OF ORO- MEDONTE BY -LAW NO. 2006 -036 Being a By -law to re -zone certain lands within Part of Lot 15, Concession 8, Blocks 65 -69, Registered Plan 51 M -679 (Medonte), Township of Oro - Medonte from the Residential One "R1(H)" Zone to the Residential One Exception "R1(H)'165" Zone (Bachly) and to Repeal By -Law No. 2006 -008 WHEREAS the Council of the Corporation of the Township of Oro - Medonte is empowered to pass By -laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.11 AND WHEREAS Council deems it appropriate to rezone the subject lands; AND WHEREAS the passage of such a by -law will conform to the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte enacts as follows: 1. Schedule 'A24' to Zoning By -law No. 97 -95 as amended, is hereby further amended by rezoning those lands located in Part of Lot 15, Concession 8, Blocks 65 -69, Registered Plan 51M -679 (Medonte) from the Residential One "R1 (H)" Zone to the Residential One Exception "Rl(H) "165" Zone as shown on Schedule 'A' attached hereto and forming part of this By -law. 2. Section 7 EXCEPTIONS is hereby amended by adding a new clause subsection 7.165 as follows: 7.165 165 - Part Lot 15, Concession 8, Blocks 65 -69, Reg. Plan 51 M -679 (Medonte) Notwithstanding the other provisions in this By -law, the following provisions apply to the lands denoted by the symbol *165 on the schedules to this By -law: a) Minimum lot area 1860 square metres b) Setbacks The minimum setback for structures from the original centreline of County Road 19 shall be 26 metres or 10.7 metres from the property line, whichever is greater. This setback shall not apply to accessory building without a permanent foundation" 3. That By -Law No. 2006 -008 is hereby repealed in its entirety. 4. This By -law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BY -LAW READ A FIRST AND SECOND TIME THIS ST" DAY OF APRIL, 2006. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2006. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook j Schedule IX to By -Law No. 2006 -036 This is Schedule 'A' to By -Law 2006 -036 passed the day of 02006. Mayor J. Neil Craig Clerk Marilyn Pennycook ElLands subject to the rezoning. Township of Oro - Medonte v N THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2006-037 A By -law to Authorize the Execution of an Agreement between The Corporation of the Township of Oro - Medonte and Gerald and Laura Heatherington WHEREAS Section 11 of the Municipal Act, 2001,S.O. 2001, c.25, as amended, authorizes a municipality to pass by -laws respecting matters concerning highways; AND WHEREAS pursuant to the decision of the Council of the Township of Oro - Medonte on August 11, 2004 to allow an easement in favour of Gerald and Laura Heatherington over part of Lakeview Avenue to permit access to their residence; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the Mayor and Clerk be authorized to execute the Easement Agreement between the Township of Oro - Medonte and Gerald and Laura Heatherington, such agreement attached hereto as Appendix "A" and forming part of this by -law. 2. THAT this by -law shall take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 5T" DAY OF APRIL, 2006. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2006. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook Appendix "A" to By -Law No. 2006 -037 ACKNOWLEDGEMENT AND DIRECTION TO: All Lawyers within The Firm of Aird & Berlis LLP AND TO: Any and all designees of the above RE: The Corporation of the Township of Oro-Medonte and Gerald Bruce Hestberington and Laura Lyn Heatberingtou Transfer of Easement This will confirm that: 1. We have reviewed the information contained on the documents attached hereto and initialed by us for identification purposes and this information is accurate; 2. You are authorized and directed to sign and register electronically on our behalf the following document(s), a copy of which is attached hereto and initialed by us for identification purposes: Transfer of Easement 3. The effect of the electronic documents descn -bed in this Acknowledgement and Direction has been fully explained to us and we understand that we are parties to and bound by the terms and provisions of this electronic document to the same extent as if we had signed these documents; and 4. We are in fact parties named in the electronic document described in this Acknowledgement and Direction and we have not misrepresented our identities to You. Dated this _ day of April, 2006- W itoom Witness •.h THE CORPORATION OF THE TOWNSHIP OF ORO- hEDONTE Per: Name: J. Neil Craig Titk: Mayor Per: Name: Marilyn Pennyeook Title: Clerk I/We have authority to bind the Corporation. Gerald Bruce Heatherington Laura Lyn Heathenngton LRO # 51 Transfer Easement This document has nod been submitted and may be incornplete. In preparation on 20060403 of 13:55 yyyy mm dd Page 1 of 1 PIN 58559 - 0087 LT InderasVEstale Easement Add Easement Description CEDAR WALK PL 606 ORO N OF LAKEVIEW AV PL 798; DESIGNATED AS PARTS 1, PLAN 51 R- 34218; ORO- MEDONTE Address 080- MEDONTE PIN 58559 - 0176 LT Intomst/Estate Easement Q Add Easement Desoipbon PT LAKEVIEW AV PL 798 ORO FIT 2 & 3, 61R -34218 AS CLOSED BY BYLAW R011221 D9; ORO- MEDONTE Address ORO-MEDONTE Consideration $ 0.00 Transferor(s) The transferors) hereby transfers the easement to the transferee(s) Name THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Acting as a company Address for Service P.O. Box 100, Station Oro Oro-Medonte, Ontario LDL 2X0 This doamem is rot authorized undo Power of Attorney by this party This document is being au8nrized by a municipal coPOafion . Trarlsteree(s) Capacity Share Name HEATHERINGTON, GERALD BRUCE Registered Owner Acting as an individual Date of Birth 19710519 Address for Service C/O 16 BARBARA AVENUE R.R. #1 ORO STATION, ON LOL 2E0 Nam HEATHERINGTON, LAURA LYN Registered Owner Adng as an individual Data ofBiAh 18710519 Address forSelvtce C/O 16 BARBARA AVENUE R.R. #1 ORO STATION, ON LOL ZE0 Statemerrts Retail Sales Tax $0.00 Land Transfer Tax $0.00 File Number Transferor Client File Number: 38475 -RTH (HEATHERINGTON) LAND TRANSFER TAX STATEMENTS In the matter of the conveyance of: 68559-0087 CEDAR WALK PL 606 ORO N OF LAKEVIEW AV PL 798; DESIGNATED AS PARTS 1, PLAN 51R- 34218; ORO- MEDONTE 58559- 0176 PT LAKEVIEW AV PL 798 ORO PT 2 8 3, 51 R -34218 AS CLOSED BY BYLAW R01122109; ORO- MEDONTE X ,.. BY: THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE TO: HEATHERINGTON, GERALD BRUCE Registered Owner %(all PINS) HEATHERINGTON, LAURA LYN Registered Owner %(ell PINS) 1. HEATHERINGTON, GERALD BRUCE AND HEATHERINGTON, LAURA LYN lam ❑ (a) A person in trust for whom the land conveyed in the above - described conveyance is being conveyed; E] (b) A trustee named in the above - described conveyance to whom the land is being conveyed; 0 (c) A vansferee named in the above-described conveyance; (d) The authorized agent or solicitor aping in this transaction for_ described in paragraph(s) U above. El (e) The President, Vice- President. Manager, Secretary, Director, or Treasure authorized to ad for described in paragraphs) U above. (0 A transferee described in paragraph () and am making these statements on my own behalf and on behalf of who is my spouse described in paragraph U and as such, I have personal knowledge of the facts herein deposed to. ❑ (g) A transferee described in paragraph () and am making these statements on my own behalf and on behalf of _ who is my same -sex partner described above In paragraphs) U. 3. The total consideration for this transaction Is allocated as foilowe: (a) Monies paid or to be paid in cash 0.00 (b) Mortgages (i) assumed (show principal and irdarest to be credited against purchase prim) 0.00 (l) Given Bads to Vendor 0.00 (c) Property transferred in exchange (detail below) 0.00 (d) Fair market value of the land(s) 0.00 (e) Liens, legacies, armuides and maintenance charges to which transfer is subject 0.00 M Other valuable consideration subject to land transfer tax (detail below) 0.00 (g) Value of land, budding, fixtures and goodwill subject to land transfer lax (total of (a) to (0) 0.00 (h) VALUE OF ALL CHATTELS - items of tangible personal property 0.00 () Other considerations for transaction not included in (g) or (h) above 0.00 Total consideration 0100 Explanation for nominal considerations: a) other: CONVEYANCE OF AN EASEMENT BY MUNICIPALITY. NO CONSIDERATION PASSING. 5. The land is not subject to an encumbrance PROPERTY Information Record A. Nature of Instrument: Transfer Easement LRO 51 Registration No. Date: B. Propeny(s): PIN 58559 -OD87 Address Assessment ORO- MEDONTE Rol No PIN 58559 -0176 Address Assessment - ORO- MEDONTE Rol No C. Address for Service: CIO 16 BARBARA AVENUE RANI ORO STATION, ON LOL 2E0 D. () Last Conveyance(s): PIN 58559 - 0087 Registration No. PIN 585%.0176 Registration No. (ii) Legal Description for Property Conveyed: Same as in last conveyance? Yes ❑ No Q No known EASEMENT This Easement Agreement is made between the party identified as the Transferor of the annexed Transfer (the "Transferor") and the party identified as the Transferees thereof (the "Transferees "). The following is the description of the lands benefited by the easement transferred by this Easement Agreement: PIN 58559 -0085 — Lots 98, 99, 100, 101, 102, 103, 104, 105, 106, 107, 137, 138, 139, 140, 141, 142, 143, 144, 145, 146, Plan 606, former Township of Oro, now Township of Oro- Medonte, County of Simcoe (the "Dominant Tenement ") Transfer and Use of Easement The Transferor hereby transfers to the Transferees the free uninterrupted right and easement in perpetuity in, on, under, along, upon and through the portion of the Transferor's lands described as Pan Lakeview Avenue, Plan 798, being Parts 2 and 3, Plan 5IR- 34218, as closed by bylaw RO1122109 and Part of CedarWalk, Plan 606, being Pan 1, Plan 5IR- 34218, Township of Oro - Medonte, Regional Municipality of Simcoe (the "Easement Lands ") for the purposed of vehicular and pedestrian ingress and egress to and from the Dominant Tenement in common with all other parties entitled thereto over the Easement Lands. The Tmnferee acknowledges that the Dominant Tenement does not front on an improved public road, that the Transferor does not and is not required to maintain or snowplow the said road (or the Easement Lands), that the Transferor will not take over or assume the road (or the Easement Lands) as a public Township road unless and until it has been built in accordance with Tranferor's standards then in force and that the Transferor is not liable for any loss, damage or injury resulting as a consequence of the Transferor issuing a building permit in respect to the Dominant Tenement. 2. General The burden of this Easement Agreement is and shall be of the same force and effect for all intents and purposes as a covenant running with the Easement Lands described herein. The benefit of this Easement Agreement is annexed to and runs with the lands of the Transferees described herein as the Dominant Tenement. ::oDMAW CDOCM0C511998360t3 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2006 -034 BEING A BY -LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, APRIL 5, 2006 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, April 5, 2006, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro - Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY -LAW READ A FIRST AND SECOND TIME THIS 51" DAY OF APRIL, 2006. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 5'" DAY OF APRIL, 2006. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook