03 22 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, March 22, 2006 @ 9:07 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Keith
Mathieson, Director of Engineering and Environmental Services;
Bruce Hoppe, Director of Building and Planning Services; Chris
Carter, Manager of Recreation and Community Services; Paul
Gravelle, Treasurer; Jerry Ball, Public Works Superintendent; Scott
Cowden, Director of Emergency Services; Doug Irwin, Records
Management Co-ordinator
Also Present:
Stacey Patchell
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW060322-1
Moved by Hough, Seconded by Buttineau
It is recommended that the following items be added to the agenda for
consideration:
5. CORRESPONDENCE:
f) Robert Burk, Past President, Coldwater & District Agricultural Society, correspondence
dated March 10, 2006 re: Contribution Request.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
b) Keith Mathieson, Director of Engineering and Environmental Services, memorandum
dated March 17, 2006 re: Municipal Water System Rates.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
b) Bruce Hoppe, Director of Building and Planning Services, memorandum dated March
21, 2006 re: Proposed Watershed Development Policies, Lake Simcoe Region
Conservation Authority.
11. RECREATION AND COMMUNITY SERVICES:
a) Councillor Marshall, re: Evergreen Grant with respect to Gowan Station Park Project.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW060322-2
Moved by Fountain, Seconded by Marshall
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, March 22, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
None declared.
4. DEPUTATIONS:
a) Rick Dory, President and Mel Coutanche, Vice-President, Oro-Medonte
Chamber of Commerce, re: Budget and Regional Economic Development.
Correspondence dated March 21, 2006; 2005/2006 financial information; deputation
outline and Strategic and Business Plan 2002-2006 were distributed to members of
the Committee.
Motion No. CW060322-3
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated March 21, 2006 and information
presented by Mel Coutanche, Vice-President, Oro-Medonte Chamber of Commerce
and Carol Benedetti, Administrative Co-ordinator re: Budget and Regional
Economic Development be received and that the request by the Oro-Medonte
Chamber of Commerce for continued support of the Chamber for an operating grant
be referred to the 2006 budget deliberations.
Carried.
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Committee of the Whole Meeting – March 22, 2006
Correspondence re: Regional Economic Development initiative was distributed by
the CAO.
Motion No. CW060322-4
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Council support the initiative of the Economic Development Committee with
respect to a Regional Economic Development Strategy;
2. That a letter of support be forwarded to the Ramara Economic Development
Committee;
3. And Further That the request for funding by the Ramara Economic Development
Committee be referred to the 2006 budget deliberations.
Carried.
5. CORRESPONDENCE:
a) Township of Essa, re: Resolution No. C34-2006, Nottawasaga Valley
Conservation Authority Municipal Representation [deferred from March 8, 2006].
Motion No. CW060322-5
Moved by Hough, Seconded by Hughes
It is recommended that the recommendation with respect to the Township of Essa
resolution re: Nottawasaga Valley Conservation Authority Municipal Representation
be amended to add “that the municipal representatives who sit on the Nottawasaga
Valley Conservation Authority should be limited to elected officials, whose role is to
maintain the financial integrity of each municipality and who are responsible to their
constituents for sound financial decisions; and further that the Township of Essa
and the Nottawasaga Valley Conservation Authority be advised of Council’s
decision”.
Defeated.
Motion No. CW060322-6
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence from The Township of Essa, re:
Resolution No. C34-2006, Nottawasaga Valley Conservation Authority Municipal
Representation be received.
Carried.
Page 3
Committee of the Whole Meeting – March 22, 2006
b) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation
Authority, correspondence dated March 13, 2006 re: Appointment of Members to
the Nottawasaga Valley Conservation Authority.
Motion No. CW060322-7
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated March 13, 2006 from Wayne
Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re:
Appointment of Members to the Nottawasaga Valley Conservation Authority be
received.
Carried.
c) Ministry of Municipal Affairs and Housing, correspondence dated February 21,
2006 re: 2006 Central Ontario Municipal Conference, April 27, 2006, Sheraton
Parkway Toronto North Hotel.
Motion No. CW060322-8
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated February 21, 2006 from The
Ministry of Municipal Affairs and Housing, re: 2006 Central Ontario Municipal
Conference, April 27, 2006, Sheraton Parkway Toronto North Hotel be received.
Carried.
d) Carol Benedetti, Co-ordinator, Oro-Medonte Chamber of Commerce,
correspondence dated March 9, 2006 re: Annual Business Achievement Awards
Dinner Invitation, April 3, 2006, Heights of Horseshoe.
Motion No. CW060322-9
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated March 9, 2006 from Carol
Benedetti, Co-ordinator, Oro-Medonte Chamber of Commerce, re: Annual Business
Achievement Awards Dinner Invitation, April 3, 2006, Heights of Horseshoe be
received and further that all Members of Council be authorized to attend.
Carried.
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Committee of the Whole Meeting – March 22, 2006
e) Glen Knox, County Clerk, The Corporation of the County of Simcoe,
correspondence dated March 8, 2006 re: County of Simcoe Deliberations on
Development Charges.
Motion No. CW060322-10
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated March 8, 2006 from Glen Knox,
County Clerk, The Corporation of the County of Simcoe, re: County of Simcoe
Deliberations on Development Charges be received.
Carried.
f) Robert Burk, Past President, Coldwater & District Agricultural Society,
correspondence dated March 10, 2006 re: Contribution Request.
Motion No. CW060322-11
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated March 10, 2006 from Robert
Burk, Past President, Coldwater & District Agricultural Society, re: Contribution
Request be received and referred to the 2006 budget deliberations.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Report No. TR 2006-07, Paul Gravelle, Treasurer, Treasurer’s Statement of
Remuneration.
Motion No. CW060322-12
Moved by Fountain, Seconded by Marshall
It is recommended that Report No. TR 2006-07, Paul Gravelle, Treasurer, re:
Treasurer’s Statement of Remuneration be received.
Carried.
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Committee of the Whole Meeting – March 22, 2006
b) Jennifer Zieleniewski, CAO, discussion re: Hill Billy Hack Camp.
Motion No. CW060322-13
Moved by Hughes, Seconded by Buttineau
It is recommended that the verbal information presented by Jennifer Zieleniewski,
CAO, re: Hill Billy Hack Camp be received.
Carried.
7. PUBLIC WORKS:
a) Jerry Ball, Public Works Superintendent, discussion re: Gravel Road Upgrades.
Mayor J. Neil Craig distributed an article, “The Road to Suburbanization” to
members of the Committee.
Councillor Hough distributed correspondence, “Financial Analysis of ‘Tar and Chip’
Proposal” to members of the Committee.
Motion No. CW060322-14
Moved by Crawford, Seconded by Fountain
It is recommended that the information (Burnside Hardtop Surfacing Program for
Gravel Roads, 2007 to 2009 Report dated March 2006) presented by Jerry Ball,
Public Works Superintendent, re: Gravel Road Upgrades be received.
Carried.
Page 6
Committee of the Whole Meeting – March 22, 2006
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a)Keith Mathieson, Director of Engineering and Environmental Services, re:
Annual Summary Reports – Water Supply and Treatment – 2005.
Report No. EES 2006-10, Canterbury
Report No. EES 2006-11, Cedarbrook
Report No. EES 2006-12, Craighurst
Report No. EES 2006-13, Harbourwood
Report No. EES 2006-14, Horseshoe Highlands
Report No. EES 2006-15, Lake Simcoe Regional Airport
Report No. EES 2006-16, Maplewood
Report No. EES 2006-17, Medonte Hills
Report No. EES 2006-18, Robincrest
Report No. EES 2006-19, Shanty Bay
Report No. EES 2006-20, Sugarbush
Report No. EES 2006-21, Warminster
Motion No. CW060322-15
Moved by Buttineau, Seconded by Hough
It is recommended that the following reports from Keith Mathieson, Director of
Engineering and Environmental Services, re: Annual Summary Reports – Water
Supply and Treatment – 2005 be received and adopted;
Report No. EES 2006-10, Canterbury
Report No. EES 2006-11, Cedarbrook
Report No. EES 2006-12, Craighurst
Report No. EES 2006-13, Harbourwood
Report No. EES 2006-14, Horseshoe Highlands
Report No. EES 2006-15, Lake Simcoe Regional Airport
Report No. EES 2006-16, Maplewood
Report No. EES 2006-17, Medonte Hills
Report No. EES 2006-18, Robincrest
Report No. EES 2006-19, Shanty Bay
Report No. EES 2006-20, Sugarbush
Report No. EES 2006-21, Warminster
and further that the Annual Summary Reports for 2005 for the respective water
supply systems be received.
Carried.
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Committee of the Whole Meeting – March 22, 2006
b) Keith Mathieson, Director of Engineering and Environmental Services,
memorandum dated March 17, 2006 re: Municipal Water System Rates.
Keith Mathieson distributed a replacement analysis for water infrastructure using
Canterbury, as an example, to members of the Committee.
Motion No. CW060322-16
Moved by Marshall, Seconded by Crawford
It is recommended that the memorandum dated March 17, 2006 from Keith
Mathieson, Director of Engineering and Environmental Services, re: Municipal
Water System Rates be received.
Carried.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Committee of Adjustment minutes, meeting held on March 16, 2006.
Motion No. CW060322-17
Moved by Hough, Seconded by Hughes
It is recommended that the minutes of the Committee of Adjustment meeting held on
March 16, 2006 be received.
Carried.
b) Bruce Hoppe, Director of Building and Planning Services, memorandum dated
March 21, 2006 re: Proposed Watershed Development Policies, Lake Simcoe
Region Conservation Authority.
Motion No. CW060322-18
Moved by Buttineau, Seconded by Hough
It is recommended that the memorandum dated March 21, 2006 from Bruce Hoppe,
Director of Building and Planning Services, re: Proposed Watershed Development
Policies, Lake Simcoe Region Conservation Authority be received; and further that
the comments be forwarded to the Lake Simcoe Region Conservation Authority
immediately for their consideration.
Carried.
Page 8
Committee of the Whole Meeting – March 22, 2006
10. EMERGENCY SERVICES:
a) Report No. FD 2006-06, Scott Cowden, Director of Emergency Services, re:
Monthly Fire Report, January, 2006.
Motion No. CW060322-19
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. FD 2006-06, Scott Cowden, Director of
Emergency Services, re: Monthly Fire Report, January, 2006 be received.
Carried.
11. RECREATION AND COMMUNITY SERVICES:
a) Councillor Marshall, re: Evergreen Grant with respect to Gowan Station Park
Project.
Motion No. CW060322-20
Moved by Fountain, Seconded by Crawford
It is recommended that the information presented by Councillor Marshall, re:
Evergreen Grant with respect to Gowan Station Park Project be received and further
the Council supports the application for funding by Stone Fence Committee (Gowan
Station Park Development) to Evergreen.
Carried.
12. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
This item was withdrawn.
Page 9
Committee of the Whole Meeting – March 22, 2006
13,ADJOURNMENT:
Motion No. CW060322-21
Moved by Fountain, Seconded by Marshall
1
f
It is recommended that we do now adjourn at 11 :55 a.m.
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Carried.
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Committee of the Whole Meeting - March 22, 2006