03 08 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, March 8, 2006 @ 9:03 a.m.
Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present: Marilyn Pennycook, Clerk; Keith Mathieson, Director of Engineering
and Environmental Services; Bruce Hoppe, Director of Building and
Planning Services; Chris Carter, Manager of Recreation and
Community Services; Paul Gravelle, Treasurer; Jerry Ball, Public
Works Superintendent; Scott Cowden, Director of Emergency
Services; Doug Irwin, Records Management Co-ordinator
Also Present: Kim Viney, Kathryn Stephenson, Ila Donnelly, Edward (Bud)
Hodgkinson, Veronika Armstrong, Bob Templeton, Martin Kimble,
Stacey Patchell, Rick Dory; Kris Menzies
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW060308-1
Moved by Crawford, Seconded by Fountain
It is recommended that the following items be added to the agenda for consideration:
6. FINANCE AND ADMINISTRATION:
d) Councillor Fountain, re: Doctor Recruitment.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW060308-2
Moved by Hough, Seconded by Hughes
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, March 8, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
Deputy Mayor Hughes declared a conflict of interest on Item 5b) Ted Michener, Oro
District Lions Club, correspondence received February 27, 2006 re: Bayview
Memorial Park Request as he is a member of the Oro District Lions Club. Deputy
Mayor Hughes left the room and did not participate in any discussion or vote on this
item.
4. DEPUTATIONS:
a) Bud (Edward) Hodgkinson, re: Line 9 North.
Motion No. CW060308-3
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated February 17, 2006 and
information presented by Bud (Edward) Hodgkinson, re: Line 9 North be received
and referred to the 2006 budget deliberations.
Carried.
b) Kim Viney, Owner, Hardwood Hills re: Review of 2005 Activities and 2006
Vision/Goals.
Correspondence and Ontario’s Lake Country promotional material were distributed
to members of Council.
Motion No. CW060308-4
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated January 4, 2006 and information
presented by Kim Viney, Owner, Hardwood Hills and Kathryn Stephenson,
Chairperson, Ontario’s Lake Country re: Review of 2005 Activities and 2006
Vision/Goals be received and referred to the 2006 budget deliberations.
Carried.
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Committee of the Whole Meeting – March 8, 2006
5. CORRESPONDENCE:
a) Association of Municipalities of Ontario, re: 2006 Annual Conference, August 13-
16, 2006, Ottawa Congress Centre & Westin Hotel.
Motion No. CW060308-5
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence from The Association of Municipalities
of Ontario, re: 2006 Annual Conference, August 13-16, 2006, Ottawa Congress
Centre & Westin Hotel be received; and further that Mayor J. Neil Craig, Deputy
Mayor Hughes, Councillor Buttineau and Councillor Hough be authorized to attend.
Carried.
b) Ted Michener, Oro District Lions Club, correspondence received February 27,
2006 re: Bayview Memorial Park Request.
Deputy Mayor Hughes declared a conflict of interest on this item as he is a member
of the Oro District Lions Club. Deputy Mayor Hughes left the room and did not
participate in any discussion or vote on this item.
Motion No. CW060308-6
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence received February 27, 2006 from Ted
Michener, Oro District Lions Club, re: Bayview Memorial Park Request be received
and referred to the 2006 budget deliberations.
Carried.
c) Dianne Webster, Co-ordinator, Telecare Orillia Distress Line, re: 2006 Grant
Request.
Motion No. CW060308-7
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated February 17, 2006 from Dianne
Webster, Co-ordinator, Telecare Orillia Distress Line, re: 2006 Grant Request be
received and referred to the 2006 budget deliberations.
Carried.
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Committee of the Whole Meeting – March 8, 2006
d) Township of Essa, re: Resolution No. C34-2006, Nottawasaga Valley
Conservation Authority Municipal Representation.
Motion No. CW060308-8
Moved by Fountain, Seconded by Hough
It is recommended that the amendment and main motion with respect to the
Township of Essa’s resolution No. C34-2006, Nottawasaga Valley Conservation
Authority Municipal Representation be deferred until March 22, 2006 Committee of
the Whole meeting.
Carried.
Motion No. CW060308-9 (Amendment)
Moved by Hough, Seconded by Hughes
It is recommended that the recommendation of receipt with respect to the Township
of Essa resolution re: Nottawasaga Valley Conservation Authority Municipal
Representation be amended to add “that the municipal representatives who sit on
the Nottawasaga Valley Conservation Authority should be limited to elected
officials, whose role is to maintain the financial integrity of each municipality and
who are responsible to their constituents for sound financial decisions; and further
that the Township of Essa and the Nottawasaga Valley Conservation Authority be
advised of Council’s decision”.
Deferred.
Motion No. CW060308-10
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence from The Township of Essa, re:
Resolution No. C34-2006, Nottawasaga Valley Conservation Authority Municipal
Representation be received.
Deferred.
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Committee of the Whole Meeting – March 8, 2006
6. FINANCE AND ADMINISTRATION:
a) Report No. TR 2006-04, Paul Gravelle, Treasurer, re: Development Charges
Indexing.
Motion No. CW060308-11
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. TR 2006-04, Paul Gravelle, Treasurer, re: Development Charges
Indexing be received and adopted.
2. That the Township’s development charge per single detached dwelling unit be
increased by $231.18 to $4,286.96.
3. That the Township’s development charge per other dwelling unit be increased by
$195.61 to $3,627.42.
4. And Further That the said increases shall be effective March 16, 2006.
Carried.
b) Report No. TR 2006-05, Paul Gravelle, Treasurer, re: Development Charges
Reserve Fund.
Motion No. CW060308-12
Moved by Hough, Seconded by Hughes
It is recommended that
1. Report No. TR 2006-05, Paul Gravelle, Treasurer, re: Development Charges
Reserve Fund be received.
2. That the financial statement relating to the Development Charges Reserve Fund for
the year 2005 be received.
3. And Further That a copy of the said financial statement be forwarded to the Ministry
of Municipal Affairs.
Carried.
c) Report No. TR 2006-06, Paul Gravelle, Treasurer, re: Statement of Accounts,
February, 2006.
Motion No. CW060308-13
Moved by Crawford, Seconded by Marshall
It is recommended that Report No. TR 2006-06, Paul Gravelle, Treasurer, re: Statement
of Accounts, February, 2006 be received; and further that the accounts for the month of
February, 2006 totaling $969,235.63 be received.
Carried.
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Committee of the Whole Meeting – March 8, 2006
d) Councillor Fountain, re: Doctor Recruitment.
Discussion. Deputy Mayor Hughes distributed correspondence titled, “Draft Only,
Oro-Medonte Physician Recruitment Group, Request for Information: Potential
Space for Family Physicians” to members of Council.
Motion No. CW060308-14
Moved by Hughes, Seconded by Crawford
It is recommended that the draft advertisement re: Request for Information:
Potential Space for Family Physicians, distributed by Deputy Mayor Hughes, on
behalf of the Ad Hoc Working Group-Medical Services, be received and referred to
staff for a response.
Carried.
7. PUBLIC WORKS:
a) Report No. PW 2006-03, Jerry Ball, Public Works Superintendent, re: Request
for “No Parking Zone” – Village of Hawkestone [deferred from January 25, 2006].
Motion No. CW060308-15
Moved by Buttineau, Seconded by Hough
It is recommended that Report No. PW 2006-03, Jerry Ball, Public Works
Superintendent, re: Request for “No Parking Zone” – Village of Hawkestone be
deferred to the Council meeting of March 15, 2006.
Carried.
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Committee of the Whole Meeting – March 8, 2006
b) Report No. PW 2006-06, Jerry Ball, Public Works Superintendent, re:
Quotations for a 2006 Tandem Plow Truck c/w Harness, Two-Way Reversible
Plow, Wing and Sand/Salt Body.
Motion No. CW060308-16
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. PW 2006-06, Jerry Ball, Public Works Superintendent, re:
Quotations for a 2006 Tandem Plow Truck c/w Harness, Two-Way Reversible
Plow, Wing and Sand/Salt Body be received and adopted.
2. That the Public Works Superintendent be authorized to proceed with the
purchase of a 2006 Tandem Plow Truck c/w Harness, Two-Way Reversible
Plow, Wing and Sand/Salt Body from Complete Western Star (Viking Equipment
Ltd.) at a total cost of $155,440.90 (taxes included).
3. That the expenditure for the Tandem Plow Truck be financed from the equipment
reserves.
4. And Further That the respective dealerships be notified accordingly.
Carried.
c) Report No. PW 2006-07, Jerry Ball, Public Works Superintendent, re: Purchase
of Backhoe/Excavator.
Motion No. CW060308-17
Moved by Hughes, Seconded by Buttineau
It is recommended that Report No. PW 2006-07, Jerry Ball, Public Works
Superintendent, re: Purchase of Backhoe/Excavator be deferred to the Council
meeting of March 15, 2006.
Carried.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
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Committee of the Whole Meeting – March 8, 2006
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP No. 2006-010, Bruce Hoppe, Director of Building and Planning
Services, re: Request for Extension of Draft Plan Approval for Laurel Homes Inc.
and Horseshoe Valley Lands Ltd., Concession 4, Part of Lots 3 & 4 (Oro),
Township of Oro-Medonte 43-OM-20001.
Motion No. CW060308-18
Moved by Marshall, Seconded by Fountain
It is recommended that
1. Report No. BP No. 2006-010, Bruce Hoppe, Director of Building and Planning
Services, re: Request for Extension of Draft Plan Approval for Laurel Homes Inc.
and Horseshoe Valley Lands Ltd., Concession 4, Part of Lots 3 & 4 (Oro),
Township of Oro-Medonte 43-OM-20001 be received and adopted.
2. That the extension to the draft plan approval for Laurel View Homes Inc. and
Horseshoe Valley Lands Ltd. Concession 4, Part of Lots 3 and 4 (Oro),
Township of Oro-Medonte, File 43-OM-20001 for a period of three years be
approved.
3. And Further that the applicants be advised of Council’s decision.
Carried.
10. EMERGENCY SERVICES:
None.
11. RECREATION AND COMMUNITY SERVICES:
None.
12. IN-CAMERA:
Motion No. CW060308-19
Moved by Hughes, Seconded by Hough
It is recommended that we do now go In-Camera at 10:37 a.m. to discuss Personnel
and Legal Matters.
Carried.
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Committee of the Whole Meeting – March 8, 2006
Motion No. CW060308-20
Moved by Buttineau, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 10:50 a.m.
Carried.
a) Marilyn Pennycook, Clerk, re: Personnel Matter.
Motion No. CW060308-21
Moved by Marshall, Seconded by Crawford
It is recommended that
1. Confidential Report No. ADM2006-019, Marilyn Pennycook, Clerk re: Personnel
Matter (Composition of Ad Hoc Working Group – Animal Control) be received
and adopted.
2. That the number of public members of the Ad Hoc Working Group – Animal
Control in the kennel owner and non-kennel/dog owner groups be increased to
6 and 3 respectively.
3. That the Orillia Branch of the OSPCA be invited to participate on the Ad Hoc
Working Group – Animal Control.
4. That the Township residents who submitted letters of interest with respect to the
Ad Hoc Working Group – Animal Control be advised of Council’s decision.
5. And Further That the Membership of the Ad Hoc Working Group – Animal
Control be as follows:
Council Member: Mayor J. Neil Craig
Councillor Paul Marshall
Non-Kennel/Dog Owners: Stephen Wells
Susan Tod
Jennifer Smith
Kennel/Dog Owners: Karen Lynn
Kim Leblanc
Pieter Kiezebrink
Joanne Kaplinski
Morley Thornton
Martine Klaassen-Pepler
Carried.
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Committee of the Whole Meeting – March 8, 2006
b) Marilyn Pennycook, Clerk, re: Legal Matter.
Motion No. CW060308-22
Moved by Crawford, Seconded by Marshall
It is recommended that the confidential verbal information presented by Mayor J.
Neil Craig and Marilyn Pennycook, Clerk re: Legal Matter (Moon Point) be received.
Carried.
13.ADJOURNMENT:
Motion No. CW060308-23
Moved by Hough, Seconded by Hughes
It is recommended that we do now adjourn at 10:57 a.m.
Carried.
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yor, J. Neil Craig'
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Committee of the Whole Meeting - March 8, 2006