03 08 2006 COW Agenda
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, MARCH 8, 2006
TIME: 9:00 a.m.
1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
a} 9:00 a.m. Bud (Edward) Hodgkinson, re: Line 9 North.
b) 9:10 a.m. Kim Viney, Owner, Hardwood Hills re: Review of 2005 Activities and 2006
Vision/Goals.
5. CORRESPONDENCE:
a} Association of Municipalities of Ontario, re: 2006 Annual Conference, August 13-16,
2006, Ottawa Congress Centre & Westin Hotel.
b) Ted Michener, Oro District Lions Club, correspondence received February 27,2006 re:
Bayview Memorial Park Request.
c) Dianne Webster, Co-ordinator, Telecare Orillia Distress Line, re: 2006 Grant Request.
d) Township of Essa, re: Resolution No. C34-2006, Nottawasaga Valley Conservation
Authority Municipal Representation.
6. FINANCE AND ADMINISTRATION:
a} Report No. TR 2006-04, Paul Gravelle, Treasurer, re: Development Charges Indexing.
b) Report No. TR 2006-05, Paul Gravelle, Treasurer, re: Development Charges Reserve
Fund.
c) Report No. TR 2006-06, Paul Gravelle, Treasurer, re: Statement of Accounts, February,
2006.
7. PUBLIC WORKS:
a} Report No. PW 2006-03, Jerry Ball, Public Works Superintendent, re: Request for "No
Parking Zone" - Village of Hawkestone [deferred from January 25, 2006].
b) Report No. PW 2006-06, Jerry Ball, Public Works Superintendent, re: Quotations for a
2006 Tandem Plow Truck c/w Harness, Two-Way Reversible Plow, Wing and Sand/Salt
Body.
c) Report No. PW 2006-07, Jerry Ball, Public Works Superintendent, re: Purchase of
Backhoe/Excavator.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a} Report No. BP No. 2006-010, Bruce Hoppe, Director of Building and Planning Services,
re: Request for Extension of Draft Plan Approval for Laurel Homes Inc. and Horseshoe
Valley Lands Ltd., Concession 4, Part of Lots 3 & 4 (Oro), Township of Oro-Medonte
43-0M-20001.
10.EMERGENCY SERVICES:
None.
11. RECREATION AND COMMUNITY SERVICES:
None.
12.IN-CAMERA:
a} Marilyn Pennycook, Clerk, re: Personnel Matter.
b) Marilyn Pennycook, Clerk, re: Legal Matter.
13. ADJOURNMENT:
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February 17, 2006
Marilyn Pennycook
Clerk Township ofOro-Medonte
148 Line 7 South
Box 100, Oro ON
LOL 2XO
Dear Mayor and Council:
Oro- Medonte made a good decision when they paved the section of the 7th Line to
complete a hardtop route by extending the paved portion to the Horseshoe Valley Road.
This provided a continuous hard topped route from HWY # II and improved safety.
A similar situation, with even greater safety concerns, exists on the 9th Line
North. Like the 7th Line, the aggregate companies paved a section to the gravel pits only.
The remaining section to the Bass Lake Road remains in a gravel state.
This gravel section of the 9th presents significant safety concerns. It has two sharp
curves and a steep down gradient to the "T" stop at the Bass Lake Road. When heading
north, drivers unexpectantly encounter a change from the paved surface to the gravel
section. Their line of vision of what lies ahead is obstructed by the sharp curve.
Due to the dryness of the road base in this area, any improvements from grading
soon disappear as do dust control measures. Sections, especially those near the comers
are in a continuous "washboard" state with loose surfaces. This results in many briefly
losing control of their vehicles. With the curve and the dusty conditions, vehicles
traveling in opposite directions are unaware that they are meeting until they are "face to
face". They often meet on a section of the road with a "washboard" and loose sand and
gravcl surface impairing their ability to properly react.
In addition, the steep slope leading to the 'T' intersection at the Bass Lake Road,
combined with the loose road surface, results in vehicles needing more distance than
normally expected to come to a stop. The snowmobile trails at this same intersection
compounds the situation in winter. A sign to alert drivers to the upcoming stop sign is
needed to improve safety.
I am requesting that Council continue with the road paving strategy used on the
7th Line and hardtop the gravel section of the 9th Many drivers are choosing the 9th as an
alternative route to the Horseshoe Valley road to avoid the large number of gravel trucks
on the 7'h. The 9th is also the route of choice for many vehicles hauling large horse
trailers going to their destination on the lOth.
Hard topping this relatively short section of the 9th would provide a continuous
hard top route from HWY # II to the Horseshoe Valley Road while addressing serious
safety concerns.
The Township could improve its overall road corridors and address serious safety
concerns with a relatively small investment. The time to act is during this year's road
improvement program.
I am also requesting that I be notified as to when council will be considering this
letter and that I be given the opportunity to speak to it and answer any addition questions
council may have.
Thank you for your attention to this matter.
Sincerely "J. () ilt ().. I r /.i.. .j? (f A-r/j.fI _ ~1~V#
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Bud (Edward) Hodgkinson 7
2183 Line 9 N 487-1830
Mail Address
Community Development Corporation
Box 2525. 6 West St North
Orillia. ON L3V 7A3
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6NTA'l~.O S
.. fO'Pz sl!a~!ry
MIJIKAIING.ORILlIA.ORO.MEOONTE'RAMARA.SEVERN
Tel 705-325-4903 Fax 705-325-6817
Email sbeatie@encode.com or
oacdc@csolve.net
Mayor Neil Craig & Members of Council
Oro-Medonte Township
P.O. Box 100
Oro, ON
LOL 2XO
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January 4, 2006
Dear Mayor Craig:
On behalf of the Board of Directors for Ontario's Lake Country I respectfully
request an opportunity to make a deputation to you and your council. We would
like to report on the activities undertaken by our organization during 2005 and
outline our vision and goals for 2006. At that time, we will present our financial
position, our contributors and our expenditures for your review.
We look forward to receipt of your positive response to our request and an
indication of the date of the deputation.
Sincerely,
Kathryn Stephenson
Co-President
Ontario's Lake Country
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IN.I'IS- URIlllA-URR-IEIlUNIE- RAIW-SEYfRll
2005 REVIEW
1. Winter Package 2004-2005_- With the data we collected from our winter program,
we have created a data base of350 couples (names and addresses) to use for
future direct mail marketing campaigns.
2, The Golf and Accommodations sector participated in the Toronto Golf Show - the
show was well attended and was the launch of the 2005 golf program,
3. The Marina Sector launched their own Boat magazine which focused on the Port
of Orillia events and the Ontario Marine Operators Association (OMOA)
Discover Boating event which was held at the Port of Orillia in June 2005. The
Marina sector also distributed 200,000 inserts to communities along the Trent
Severn Waterway using Osprey Communication papers.
4. A new, portable full colour LAKE COUNTRY display featuring vivid
photography of the area was created. This display is available to any member
participating in trade shows who wishes to promote the area.
5. The Ski and Accommodations Sector participated in the Toronto Ski Show and
the Toronto Leisure Show in October-- utilizing the newly created
LAKECOUNTRY booth and launching the 2006 ski program.
6. Kim Viney created the 4 page tabloid--"Doing business in Ontario's Lake
Country" which was printed by Orillia Packet and sent to all homes in Ontario's
Lake Country telling them what we are doing and why do business in Lake
Country.
7. For the third year we supported the IMAGES FALL STUDIO TOUR promoting a
special Thanksgiving weekend package to come and enjoy the studio tour and see
the fall colours.
8. We have been continually updating and improving the functionality of the
LAKECOUNTRY web-site (www.ontarioslakecountry.com)--therewill be more
improvements coming in 2006 and we will be running additional training for our
front desk staff who are meeting and talking to our visitors.
9. Our Toll Free line was redirected - now information to our callers is provided by
the Culture and Heritage Department - thanks to Craig Metcalf.
10. We have developed a full back of the house control system for the On-Line web
booking system managed by Christine Jarvis at the CDC.
11. Due to the success of LAKE COUNTRY and our unique partnerships, Calvin
Stone and Craig Metcalf were invited to speak at the Provincial Government's
Tourism Symposium held this fall in Niagara Falls.
12. For the first time, a LAKE COUNTRY culture program was developed,
Professional Theatre was combined with accommodation and dining. This
package was available for booking through the website.
13. Travel writer Mark Stevens arrived December 28th to write a story about the 2006
winter program.
14, Great Fall Tours Ontario Tourism Marketing Partnership produced a driving
tours guide to Ontario sites. Ontario's Lake Country was identified and promoted
as Fall Drive.
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- ONTA'R.!P'S
.~o(~!!a~!ry
IIIJIUIIIC. UIILUA. URU.IIEIIITE. HAIIIII.SEVERI
2006 LOOKING AHEAD
1. The Winter Program started January 8th- with ads running in the Toronto Star
and Toronto Sun, on 680 News and in various publications,
2. A targeted direct mail campaign to the couples in our data base was sent in
early January, inviting them to join us again this ski season. This mailing
included the new rack card for the Warm up to Winter program.
3. LAKE COUNTRY has committed to doing 4 trade shows again this year - golf,
ski, leisure and boating,
4. The Marina Sector has completed the second Marina Magazine (15,000) which
was distributed at the Toronto Boat show in January,
5. The revisions to our web site will be ready soon - visitors will be able to book a
golf or ski package or just book a room at a B&B or Hotel or Resort!
6. NEW- web site changes are being developed to promote the Festivals and Events
in the area and then allow the customer to book a room to come and enjoy the
area and all it has to offer. This allows consumers the ability to create their own
package ala carte!
7. NEW-- 800,000 plus road maps of Ontario will have a panel ad showing where
we are along with our community partners and Casino Rama and the Trent Severn
Waterway.
8, NEW - Great Summer Drives, a publication by the Ontario Tourism Marketing
Partnership (OTMP) promoting family attractions in Ontario will feature an
Ontario's Lake Country driving experience which includes 8 of our members, 2 of
which are from Severn Township.
COMING-- a new more flexible golf progl'am! It will allow more flexibility for the
consumer and the accommodation partner who is doing the booking.
A Visitor Guide magazine and map for visitors to the area.
A new sector focusing on the natural beauty of Lake Country is being developed, This
will include such things as birding, horticulture, farms, trails etc.
A sector leader focused on communicating to all the Festival and Events is being
cultivated for discussion at the upcoming Annual General Meeting,
We have recently signed up six new members at Severn Township:
Coldwater Gallery, Coldwater Studio Tour, Unique Ironworks, Coldwater Heritage
Museum, Coldwater Lions Club, Village of Coldwater.
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As Ontario prepares for
municipal and provincial elections,
this year's AMO CONFERENCE
will provide a reality check
on the prospects of
creating a new lanciscape
for Ontario municipalities.
Discover wilat tile future holds for Ontario municipalities and ilow we can best work
tOCJetiler to makr; our communities quality places to live. work and play.
. Are Ontario municipalities on tratk to
becoming respected. fISCally sustainable
and empowered?
. Will the Ontario Government create a
planning process to end its annual
diversion of $3 billion in municipal
property tax revenue to fund Provincial
programs and services at the expense of
core municipal responsibilities? And if nol.
how will it spare Ontario communities from
a second decade of deferred investment
and lost opportunity?
. Will municipalities benefit from a new and
empowering Municipal Act?
. Will OMB reform and land-use planning
changes strengthen the role of municipalities
in the shaping of their communities?
. Will Ontario's new water management
policies sink or swim?
. Will Federal and Provincial housing
programs deliver shelter, hope, dignity
and opportunity for our residents?
. Will we see a viable integrated waste
management strategy for Ontario?
. Will Ontario's economy benefit from strong
forestry, farming and automotive sectors?
. How will we fuel our communities
and at what cost?
. And what can Ontario Municipalities expect
from the newly elected Federal Govemment?
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f<EC:
Join other conference Delegates on the 13th
at the Welcome Reception to be held in The
Canadian War Museum. Watch for information
about our opening reception and tour
arrangements. This new, must-see national
museum presents Canada's rich military past,
explains how it has shaped our country and
introduces us to those who have sacrificed
greatly at home and on far off battlefields
for the sake of us all.
Other conference events will unfold over the
upcoming _ks, so keep an eye out for
future AMO Conference updates.
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REGISTERING FOR THE AlliO ANNUAE
CONFERENCE is NOW EASIER THAll EVER!
A special registration rate of $540 is being
offered this year to AMO members.
Delegates now have the choice of registering
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to register on-line will be sent out to all
members in the New Year, and registration
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m ormation, visit Us on-line at ' er Important
look under "[vents _ AM WWW.amo.on_ta and
hotels." 0 Annual Conference, 2006,
A\sodat!on of Munidpalities of Ontario
...td. AMO'S 107TH ANNUAL CONFERENCE
"""'''''''.d~''''''M''''''"''""'" AUGUST 13-16, 2006
Ottawa Congress Centre and The Westin Ottawa Hotel
11 Colonel By Drive, Ottawa. Ontario K1N 9H4 Canada
Phone (613) 560-7000 Fax (613) 234-5396
Municl
"Creating A New Municipal
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A Report"
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ORO-iIIlEDONTE
TOWNSHIP
February, 2006
Oro District Lions Club
Mayor Neil Craig and Members of Council
Township of Oro-Medonte
On behalf of the Oro District Lions Club, we would like to submit the following
proposal to the Township Council for your consideration. In co-operation with
the Township we would propose the construction of 4 Beach Volleyball courts
at the South end of the Township Park at 687 Lakeshore Road East.
The reason for our interest in this project is twofold. First our purpose is to
raise money to support projects within our community. We have been in touch
with several members of the executive of the Ontario Volleyball Association
who have offered ideas and support with the idea of hosting Charity
tournaments and possibly OVA sanctioned events. We feel these could be
good fundraising opportunities and give exposure to our municipality.
Secondly, Volleyball courts we feel would be an excellent addition to the
recreational facilities available, such as the Guthrie ball diamonds have been.
We have noticed that there is growing interest in this sport and these facilities
would be beneficial for public use. In conversation with the Parks and
Recreation department, City of Barrie, we found that the courts they have
constructed are very well utilized. The proposed site for these courts at the
park does seem to be underutilized.
Each court is 18 metres by 9 metres plus a buffer area. The courts are dug
down about 14 to 16 inches to fill with sand. Maintenance of these seems to
be fairly low.
If the Township concurs that this is a viable project, the Lions Club would be
happy to donate labour as well as seeking sponsors for the materials.
Thank you for your consideration of this proposal.
Ted Michener
Oro District Lions Club,
Ways and means committee.
cc: Jerry Ball
Chris Carter
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24-1four<Distress LitUS
705-325-9534 + 705-835-3453
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February 17, 2006
Mayor and Members of Council,
The Corporation of the Township of Oro-Medonte
148 Line 7 S., Box 100,
Oro, Ontario
LOL 2XO
Dear people,
Telecare, Orillia Distress Line continues to answer the calls of many vulnerable
individuals in this area.
At present we are receiving up to 1000 calls a month from troubled people in our
area. These persons are troubled with sadness and loneliness about the world
around them and in their personal lives. We are there for them around the clock.
They just need someone to listen to them in a non-judgmental, confidential way.
You people have been kind enough to assist us financially in the past and we do
appreciate your generosity. Therefore, we are bravely asking again that you would
think of us.
Thank you so much for taking the time to consider us.
Most sincerely,
f)~~~~
Dianne Webster, coordinator Telecare, Orillia
170 Co{6orm Street 'West + 0rilEia, CY.J{ + L31l 2Z3
<BusitUSS OjJice: 705-327-2383
.E-mail tefecare..riOia@cso{ve.net
Charitable donation number 119209534 RROOOI
TOWNSHIP OF ESSA
Februarv 1. 2006 Council MeetinQ
Conservation Authority Municipal Representation
Resolution No: C34-2006 Moved by: Dowdall, Seconded by: Henderson
WHEREAS the Nottawasaga Valley Conservation Authority is comprised of 18
different municipalities within the Nottawasaga Watershed; and
WHEREAS each member municipality has the authority to appoint
representatives to act on their behalf and in their best interest; and
WHEREAS the elected officials of a municipality, that is members of Municipal
Council, are best able to understand the effects of budgetary increases to their
municipality; and
WHEREAS non-elected municipal representatives who sit on the Conservation
Authority may not have a firm understanding of how their budgetary decisions
affect municipalities, and therefore the tax payers of each municipality, through
the decisions of the Conservation Authority;
NOW THEREFORE BE IT RESOL VEO THA T the municipal representatives who
sit on the Nottawasaga Valley Conservation Authority should be limited to elected
officials, whose role is to maintain the financial integrity of each municipality and
who are responsible to their constituents for sound financial decisions; and
THA T this Resolution be circulated to all member municipalities of the NVCA
seeking their support.
Carried
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Dept. Report No. TR2006-04 To: Committee of the Whole Prepared By: Paul Gravelle
Subject: Development Department: Treasury
Charges Indexing
Council
C.ofW. Date: February 20, 2006
Motion # R.M. File #:
Date: RolI#:
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
II
Part V of the Township's Development Charges By-law provides for the indexing of the development
charge on the first day of January in each year, beginning January 1, 2005. The development charge
shall be adjusted in accordance with the Statistics Canada Quarterly Construction Price statistics.
~ ANALYSIS:
II
The said index reflects a 5.7% increase in construction prices for the year ending December 31 ,
2005. Accordingly, the development charge per single detached dwelling should be increased from
the present $4,055.78 by 5.7% to $4,286.96, being an increase of $231.18. The development charge
per other dwelling unit should be increased from the present $3,431.81 by 5.7% to $3,627.42, being
an increase of $195.61.
II RECOMMENDATION(S}:
II
1. THAT Report NoTR2006-04 be received and adopted.
2. The Township's development charge per single detached dwelling unit be increased by $231.18
to $4,286.96.
3. The Township's development charge per other dwelling unit be increased by $195.61 to
$3627.42.
4. The said increases shall be effective March 16,2006.
Res'pectfully submitted,
/l . 1 J //
~~~~
Paul Gravelle
Treasurer
C.A.O. Comments:
Date:
~~~~
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Dept. Report No. TR2006-05 To: Committee of the Whole Prepared By: Paul Gravelle
Subject: Development Department: Treasury
Charges Reserve Fund
Council
C.ofW. Date: February 20, 2006
Motion # R.M. File #:
Date: RolI#:
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
II
S. 43 of the Development Charges Act requires the municipal treasurer to submit an annual financial
statement relating to the development charges reserve fund to Council and within 60 days thereafter
to the Ministry of Municipal Affairs.
II ANALYSIS:
II
Accordingly, please find attached the required financial statement.
~ RECOMMENDATION(S):
~
1. THAT Report No. TR2006-05 be received.
2. THAT the financial statement relating to the Development Charges Reserve Fund for the year
2005 be received.
3. THAT a copy of the said financial statement be forwarded to the Ministry of Municipal Affairs.
RespeC~UIlY submitted, '1
pcJL ~~
Paul Gravelle
Treasurer
Township of Oro Medonte
Development Charges Reserve Fund
December 31 ,2005
Flos Oro-Medonte Oro-Medonte Oro-Medonte Oro-Medonte
Library & Administation Fire Transportation Recreation
Cu~ural Total
Distribution per By-law 2004-94 2.73% 10.51% 69.51% 17.25%
Balance January 1,2005 8,081.46 45,891.82 326,859.91 360,347.65 468,531.65 1,209,712.49
Revenue 850.88 3,275.71 21,664.55 5,376.38 31,167.52
Expendttures 0.00
Interest 17.78 98.34 697.40 788.02 1,000.40 2,601.94
Balance January 31,2005 8,099.24 46,841.04 330,833.02 382,800.22 474,908.43 1,243,481.95
Revenue 418.62 1,611.58 10,658.50 2,645.06 15,333.76
Expenditures (300.00) (300.00)
Interest 15.52 89.87 635.43 743.66 912.44 2,396.92
Balance February 28,2005 8,114.76 47,049.53 333,080.03 394,202.38 478,465.93 1,260,912.63
Revenue 1,471.21 5,663.90 37,459.29 9,296.10 53,890.50
Expenditures (425.70) (27,294.15) (1,220.19) (28,940.04)
Interest 17.22 100.90 683.53 874.54 1,024.67 2,700.86
Balance March 31,2005 8,131.98 48,195.94 312,133.31 431,316.02 488,786.70 1,288,563.95
Revenue 1,204.30 4,636.34 30,663.34 7,609.60 44,113.58
Expenditures (6,446.69) (58,502.00) (64,948.69)
Interest 16.70 93.56 585.46 916.90 1,011.20 2,623.82
Balance April 30,2005 8,148.68 43,047.11 258,853.11 462,896.26 497,407.50 1,270,352.66
Revenue 2,278.08 8,770.18 58,003.35 14,394.43 83,446.04
Expenditures (810.12) (14,962.55) (53,933.88) (69,706.55)
Interest 17.29 92.86 542.82 986.04 1,069.75 2,708.76
Balance May 31,2005 8,165.97 44,607.93 253,203.56 467,951.77 512,871.68 1,286,800.91
Revenue 1,273.46 4,902.56 32,424.03 8,046.51 46,646.56
Expenditures (15,323.22) (40,564.55) (64,043.17) (119,930.94)
Interest 16.77 77.15 483.17 928.15 1,061.06 2,566.30
Balance June 30,2005 8,182.74 30,635.32 218,024.74 437,260.78 521,979.25 1,216,082.83
Revenue 1,934.06 7,445.75 49,244.09 12,220.70 70,844.60
Expenditures (55,558.47) (20,728.20) (76,286.67)
Interest 17.36 67.03 411.36 957.57 1,119.93 2,573.25
Balance July 31,2005 8,200.10 32,636.41 170,323.38 466,734.24 535,319.88 1,213,214.01
Revenue 1,853.47 7,135.50 47,192.06 11,711.45 67,892.48
Expenditures (1,004.32) (64,397.74) (65,402.06)
Interest 16.77 68.63 354.55 936.80 1,106.61 2,483.36
Balance August 31,2005 8,216.87 34,558.51 176,809.11 450,465.36 548,137.94 1,218,187.79
.
Township of Oro Medonte
Development Charges Reserve Fund
December 31,2005
Flos Oro-Medonte Oro-Medonte Oro-Medonte Oro-Medonte
Library & Adminlstation Fire Transportation Recreation
Cultural Total
Revenue 1,104.19 4,250.90 28,114.19 6,976.96 40,446.24
Expenditures (671.94) (46,131.94) ('198,026.39) (244,830.27)
Interest 17.61 74.51 333.96 783.22 1,181.85 2,391.15
Balance September 30,2005 8,234.48 35,065.27 135,262.03 281,336.38 556,296.75 1,016,194.91
Revenue 1,037.46 3,994.02 26,415.21 6,555.33 38,002.02
Expenditures (17,180.58) (12,226.16) (10,962.08) (40,368.82)
Interest 19.36 63.45 308.23 679.37 1,315.10 2,385.51
Balance October 31,2005 8,253.84 18,985.60 127,338.12 297,468.88 564,167.18 1,016,213.62
Revenue 553.62 2,131.32 14,095.87 3,498.09 20,278.90
Expenditures (182.53) (329.45) (19,957.88) (20,469.86)
Interest 19.72 45.81 306.39 703.71 1,352.08 2,427.71
Balance November 30,2005 8,273.56 19,402.50 129,446.38 292,310.58 569,017.35 1,018,450.37
Revenue 731.40 2,815.74 18,622.44 4,621.44 26,791.02
Expenditures (8,551.60) (1,072.50) (250,286.13) (259,910.23)
Interest 21.83 40.86 343.71 465.46 1,506.83 2,378.69
Balance December 31 ,2005 8,295.39 11,623.16 131,533.33 61,112.35 575,145.62 787,709.85
SUMMARY OF EXPENDITURES
Roads Needs Study 1,525.72
Craighurst Secondary Plan 7,406.18
Moonstone Hall 257,646.09
7th Line N. - S. of County Road 22 21,890.19
Generator 42,486.20
4th Line N. Barrie Road 54,803.43
Mount St. Louis Rd. - 7th to 8th 63,803.62
Line 3 - Basslake SR to Barrie Rd. 246,758.20
Foxmead Sideroad 139,988.29
13th N. of County Road 22 154,786.21 \
0.00 49,892.38 257,646.09 683,555.66 0.00 991,094.13
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
TR 2006-06 Committee of the Whole Bonnie McPhee
Subject: Department:
Council Treasury
Statement of Accounts
C.ofW. Date:
February March 01, 2006
Motion # R.M. File #:
Date: RolI#:
Following is the statement of accounts for the month of February.
Batch No.
Cheque Reqisters:
AC00366
AQ00303
AC00367
A000304
AC00368
A000305
Payroll:
PR00130
PR00132
Credit Card ReQisters:
AE00028
AE00029
Date
Amount
February 01, 2006
February 03, 2006
February 08, 2006
February 09, 2006
February 15, 2006
February 21, 2006
$ 371,515.12
7,203.72
251.020.39
5,000.00
142,248.36
500.00
$ 777,487.59
February 04, 2006
February 18, 2006
88,890.82
99,679.44
188,570.26
February 17, 2006
February 17, 2006
87.58
3,090.20
3,177.78
Total
$ 969,235.63
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~ RECOMMENDATION(S):
II
1. THAT Report No. TR 2006 - 06 is received.
2. The accounts for the month of February 2006 totaling $ 969,235.63 are received.
Respectfully submitted,
~. ;?7/~e
Bonnie McPhee
Accounting Clerk
C.A.O. Comments:
Date:
C.A.O.
Dept. Head
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Oro-Medonte Physician Recruitment Working Group
Request for Information: Potential Space for Family Physicians
Date Released: March xx, 2006
Oro-Medonte Township has formed a Working Group related to the shortage
of physicians.
This Working Group includes interested residents and representatives of
Oro-Medonte Council, the Barrie and Orillia Area Physician Recruitment
Committees, the Chamber of Commerce, Service Clubs and Medical
Personnel.
A priority is to determine potential places where family physicians might
locate in Oro-Medonte. Those interested in submitting information are asked
to forward a summary that addresses the following:
. Size: minimum space suitable to accommodate two physicians with
appropriate supports (e.g. 1000 sq. ft) and the potential to expand
over time (to 3000 sq. ft or more).
. Septic: Description of septic system capacity and potential to expand
. Rent: Rate and leasing requirements
. Location: Proximity to the boundaries of Oro-Medonte
. Zoning: current zoning and any related issues
. Management: Provisions for property management
Please submit responses in electronic format to colquhounp@rvh.on,ca to
the attention of: Oro-Medonte Physician Recruitment Working Group
c/o Pamela Colquhoun & Jackie Shaughnessy, by March 24, 2006.
Requests for additional information may be directed to Pamela Colquhoun BSc, MBA
Physician Recruitment Leader Phone: 705-728-9090 x4294
Wc 200
- \
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: COMMITTEE OF THE Prepared By:
WHOLE
PW2006-o3 Jerry Ball
Subject: Department:
Council Request for "No Parking Public Works
Zone" - Village of
C.ofW. L-- Hawkestone Date:
Januarv 18, 2006
Motion # \ '1 " ;}.() R.M. File #:
T07.25723
Date: ::r",~ 8'5 f 0(0 RolI#:
-
II BACKGROUND:
~
Correspondence (attached) was received from residents of the village of Hawkestone raising
concerns relating to safely entering the village on County Road #20. This 500 metre section of
County Road #20 was originally part of Line 11 and runs from Hwy. #11 to the Ridge Road. The
concern arises from the local service station using the west side of County Road #20 to park
customer vehicles. Although this has been a praetice of the service station operator for the past few
years, it is restricting motorist visibility when approaching the intersection of County Road #20 and
Ridge Road.
Eastbound motorists must travel past the stop sign into the intersection to obtain a sight line of
approaching southbound traffic, which could also interfere with northbound straight-through vehicles.
Additional traffic generated into the village of Hawkestone, due to the flyover at Hwy. #11 and the
recent opening of the Liquor Control Board outlet, will add to the sight visibility concern at this
intersection.
I ANALYSIS:
I
Upon completing a site inspection to review the concerns at the above-noted intersection, it is
recommended that consideration be given to create a "No Parking Zone" on the west side of County
Road #20, from the intersection of Ridge Road, northerly approximately 160 metres, to improve sight
distance visibility and safety.
,"""._'/~->--
102;;1;;:
. 't'
t RECOMMENPATld;iS}:'
1 . THAT Report Net PW2006-03 be received and adopted.
2. THAT the County of Simcoe be requested to consider creating a "No Parking Zone" on the west
side of Line 11 (County Road #20), from the intersection of Ridge Road, northerly approximately
160 meters.
3. AND THAT the County of Simcoe advises Mrs. Lloyd Leigh and residents of Hawkestone of their
decision.
Respectfully submitted,
~
Jerry Ball
Public Works Superintendent
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The Mayor and Council
Township ofOro-Medonte,
148 Line 7 South ,
Box IOO,Oro
Ontario ,LOL 2XO
To whom it may concern .
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Nov.16'h,2005
Residents of Hawkes tone are concerned about safety on Line 11 entrance
into Hawkestone.
Hawkestone has approximately] 80 homes plus the Sokel Property
Association have approximately 50 residences and a trailor park.
There is a general store with a Liquor Control Board outlet.
Hawkestone Yacht club which has several boats park there And people
traveling to and from club especially during summer seaSOll .
Fire Station.
Girl Guide Camp.
United Church with weekly services and other events .
I ORO.MEDONTE TOWNSHIP
i MOTION# 5
,
,
I
'MEETiNG: COUNCILD
.
I C. OFW.'
DEe 1 4 Z005
Hawkestone community hall with various function all year round.
In addition to residents of Hawkes tone there are approximately 175 homes in
Simcoside at bottom of Line 10 south that would use this Line 1 I if traveling
to Barrie or coming .from Orillia due to the fly over at the highway.
The are also a number of residents on Lakeshore between the 12th and 13th
lines of Oro-Medonte that uses Line 11 due to the fly over at the highway.
.
~~
There are several school buses using this road traveling both to East Oro
Elementary school and the local high schools in Orillia.
The intersection of Line 11 and Ridge Road has a three way stop and durto
the hill cars traveling north out of Hawkestone are not required to stop at the
intersection.
Traveling south on Line 11 there is an incline before you reach intersection.
The speed limit entering village is 50 Km.
The main problem is the local service station which also has gas pumps has
several cars parked all over their propelty . They also park cars on the west
side of Line 11 . This creates a visibility problem when cars are entering or
leaving the station. The danger increases in winter months when snow
banks are on sides of road.
The enclosed pictures were taken on Oct. 4th ,2005 and Oct.5,2005 both in
the morning.
The residents are requesting that you investigate the possibility of installing
no parking signs from the intersection of Ridge Road north on Line eleven
on both sides of the road. This would eliminate the congestion in this area
and provide improved visibility in this area and address the safety issue for
cars entering and leaving service station
We look forward to hearing from you at your earliest convenience.
,
'.
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cle Mr , Christian Meile,
Transportation Manager County of Simcoe
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: COMMITTEE OF THE Prepared By:
WHOLE
PW2006.06 Jerry Ball
Subject: Department:
Council
Quotations for a 2006 Tandem Public Works
C.ofW. Plow Truck c/w Harness, Date:
Two-Way Reversible Plow, March 1, 2006
Motion # Wing and Sand/Salt Body R.M. File #:
L04.26883
Date: RolI#:
II BACKGROUND:
II
Quotations for a 2006 Tandem Plow Truck c/w Harness, Two-Way Reversible Plow, Wing and
Sand/Salt Body were hand delivered to five (5) local dealerships on February 13, 2006. These
quotations were opened at the Administration Centre on Friday, February 24, 2006 at 1 :00 p.m. with
Mr. Dave Woolley from Complete Western Star and Sterling, Mr. Bob McGaghey from Viking Cives
Ltd., the Assistant to the Clerk, and the Public Works Superintendent present during the opening.
The results of the quotation opening for the 2006 Tandem Plow Truck are as follows:
Currie Truck Centre
$20,000.00
$18,000.00
$5,999.00
$15,250.00
$20,000.00
$157,054.35
$162,644.50
$191,951.28
$163,229.85
$155,440.90
Lewis Motor Sales Inc.
*(AII prices above include taxes)*
J ANALYSIS:
I
It is recommended that Council give favourable consideration to award the quotation from Complete
Western Star (Viking Equipment Ltd.) at the low quotation amount of $155,440.90 (taxes included)
with an approximate delivery date of six to eight weeks.
This unit will replace the 1996 Western Star that was scheduled for replacement in the 10 year 1
Equipment Forecast.
II RECOMMENDATION(S):
II
1. THAT Report No. PW2006-06 be received and adopted.
2. THAT the Public Works Superintendent be authorized to proceed with the purchase of a 2006
Tandem Plow Truck c/w Harness, Two-Way Reversible Plow, Wing and Sand/Salt Body from
Complete Western Star (Viking Equipment Ltd.) at a total cost of $155,440.90 (taxes included).
3. THAT the expenditure for the Tandem Plow Truck be financed from the equipment reserves.
4. AND THAT the respective dealerships be notified accordingly.
Respectfully submitted,
Jerry Ball
Public Works Superintendent
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: COMMITTEE OF THE Prepared By:
WHOLE
PW2006-07 Jerry Ball
Subject: Department:
Council
Purchase of Backhoel Public Works
C.ofW. Excavator Date:
March 2, 2006
Motion # R.M. File #:
L04-26893
Date: RolI#:
II BACKGROUND:
II
Since amalgamation in 1994, the equipment fleet within the Public Works Department has included
two tractor backhoes and two wheel loaders used for maintenance and construction projects. In the
"equipment replacement forecast", the 1991 710 John Deere tractor backhoe was scheduled to be
replaced in 2005.
Prior to calling for quotations, the Works Department gave consideration to utilizing a small wheel
excavator in place of a second tractor backhoe needed for maintenance and construction
requirements. Thus, in June of 2005, Ontrac and Toromont, both local equipment dealers, were
contacted to provide information and to arrange for a demonstration of a new wheel excavator. As
this type of machine is of high demand within the construction industry, local dealers could not
provide a new or used excavator for a demonstration.
Toromont Caterpillar was finally successful in late Fall in renting a privately-owned machine for a
one-day trial period. The operators were very impressed with this machine's mobility, ease of
operation, as well as the 3600 swing, offering increased job production. As this demo provided
positive results, quotations would be obtained to purchase a new wheel excavator for the 2006
construction and maintenance season, eliminating the need for repairs on the 710 tractor backhoe.
II ANALYSIS:
I
In considering the demonstration of the wheel excavator and the versatility of this type of machine,
compared to a tractor backhoe, for the purpose of maintenance and construction requirements, it
should also be noted that this machine has the capability of adding a brusher head to the boom to
pr.ovide"roadside brushing. At a later time, this option would allow for the dispersal of the 1983
Champion grader, complete with the Roake Brusher.
Quotes were not requested for a new excavator, given that this used equipment became available
and after much discussion with Brian Roubos, Manager of Operations, it was determined to proceed
with this purchase, as a search for used equipment from local dealers was unsuccessful.
Toromont Caterpillar has just recently obtained a 2001 M318 wheel excavator that was on lease to a
private company in Thunder Bay. This machine is in excellent condition, with 1,973 hours, and
comes complete with a regular tooth bucket and a 72 inch tilt ditching bucket. Toromont inspected
the 710 John Deere tractor backhoe for a trade-in value and has provided the following purchase
option:
Sub-Total
PST
GST
$155,250.00
$ 20,000.00
$135,250.00
$ 10,820.00
$ 9,467.50
$155.537.50
~ 2001 M318 WHEEL EXCAVATOR
Less: 1991710 JOHN DEERE TRACTOR BACKHOE trade-in
TOTAL PURCHASE
The total purchase for a new M318 wheel excavator would be $211,617.72, which would include the
trade-in and taxes.
It is therefore recommended to purchase the 2001 M318 Caterpillar Wheel Excavator and trade-in
the 1991 710 John Deere tractor backhoe.
II RECOMMENDATION(S):
II
1. THAT Report No. PW2006-07 be received and adopted.
2. THAT Council authorizes the Public Works Superintendent to purchase the 2001 M318 Caterpillar
Wheel Excavator at a total cost of $155,537.50, which includes the trade-in of the 1991 710 John
Deere tractor backhoe, from Toromont Caterpillar.
3. AND THAT this purchase be financed from the Public Works Equipment Reserve.
Respectfully submitted,
Jerry Bal
Public Works Superintendent
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Dept Report No. To: Prepared By:
BP 2006-010 Committee of the Whole Glenn White, MCIP, RPP
Subject: Department:
Council Building and Planning
Request for Extension of Services
C.ofW. Draft Plan Approval for Laurel Date: March 1, 2006
Homes Inc. and Horseshoe
Motion # Valley Lands Ltd., R.M. File #:
Concession 4, Part of Lots 3 D12010864
Date: & 4 (Oro), 43-0M-20001 RolI#:
010-002-159 & 010-2-15901-
0000
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
II
On April 5, 2001 the above noted properties received draft plan approval from the Township (as the approval
authority) for 595 residential lots and 32 blocks for services and open space/golf course. This approval was
subject to several draft plan conditions which were required to be satisfied prior to the registration of the plan.
Phase I of the subdivision (66 lots) has been registered and is currently under construction.
In December 2004, Council granted a one year extension to the registration of subsequent phases, which
expires on March 17, 2006. The applicant has requested a further extension (refer to Attachment #1), the
consideration of which is the subject of this report.
II ANALYSIS:
II
The Township of Oro-Medonte was delegated the approval authority for plans of subdivision/condominium
from the County of Simcoe in June 2000 in accordance with the requirements of the Planning Act and a
Memorandum of Understanding with the County. The above noted property was granted approval by the
Township on April 5, 2001 subject to the conditions requested by both Township staff and requested agencies.
In order to receive final approval from the Township and proceed to registration of the plan of subdivision, the
applicants are required to clear all conditions imposed by the approval authority and provide the appropriate
clearance letters from the required agencies.
The applicants have proceeded with the clearance of the draft plan conditions on the subject property;
however, this was only completed for the first phase comprised of a total of 66 residential lots (Red lined from
original draft plan of 71 lots). Condition #7 of the draft plan did permit the phasing of this proposed subdivision
and on April 1 , 2003 Phase 1 of this plan was given final approval by the Township and registered as a
subdivision on April 10, 2003 (Plan M-741).
. '
The applicants have indicated that within Phase 1, approximately 40 of the 66 lots have homes constructed on
them. Building staff have issued building permits for 49 lots. As a result, the applicants have indicated that
registration of the additional phases of the draft plan will be required in the near future. The applicants are
requesting a three year extension based on the following reasons:
1. To permit the Owner's to continue to satisfy their conditions of Draft Plan Approval,
2. To provide additional time to continue to market and sell the lots in the plan,
3. To provide for additional time to obtain a Certificate of Approval from the Ministry of the
Environmental for the water and sewage facilities that are intended to service.
In addition to the current construction within Phase 1 of the Plan, the Township engineer has confirmed that
the technical engineering design for the remainder of the phases is well underway (approximately 80%
complete). Given that the applicant is moving forward, staff have no objection to the applicant's request.
On the basis of the above it is recommended that an additional extension of 3 years from the lapsing date of
March 17, 2006 be granted to the applicants to allow for the registration of the remainder of the subdivision.
No additional conditions are recommended as these were revised in early 2004 and continue to be
appropriate. Once Council approves the extension of the draft plan conditions, notice of decision would be
sent to the applicants and required agencies in accordance with the provisions of the Planning Act.
II RECOMMENDATIONS:
II
It is recommended to Council that:
1. Report BP 2006-010 be received and adopted;
2. That Council approve the extension to the draft plan approval for Laurel View Homes Inc. and Horseshoe
Valley Lands Ltd. Concession 4, Part of Lots 3 and 4 (Oro), File 43-0M-20001 for a period of three years;
and,
3. That the applicants be advised of Council's decision.
Glenn White, MCIP, RPP
Senior Planner
C.A.O. Comments:
Date:
06
C.A.O.
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Dept. Head ~Q2 ~
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wv.'W,.:mhtXpWl1.;;OfU
M.'\, :FClP, RPP
BPS; M:CH', HPP
0'iCJr.RPP
:l5E$, NfC1P, RFF
t1f5
BES, MCW, RPP
. K;h::h DC
H"rri\'
City, 'ji?wn 4nd l\-l.JfA1Plarming
Mnnidpal plans uno Studi{$-
undDiv0hipttl2Ht
Lh:b;'iti
CnmrrmttityPlilimtflJ,
Arthjtb::tU1:i'
N~\tdKi1J Rk$(lUHT
l:tpcrtEYidett<t
and M<dhHinn
J?n>lC(t
ere'{ - 3
:2006
BrlH:e Hoppe MClP RPP
Director of Building and Planning Services
Township of Om-Medonte
Box 100
Ontario 1..01.. ::XO
Dear Mr. Hoppe,
Re:
Hfirsellhoe Resort
Wlld!lalpllS at fIn_shoe
E%tellslon to Draft Plan Approval fnr 43-0M-20001
C<lI:u:esslon 4, Part fir wts 3 and 4 (01'0)
The purpose of this letter is to request, Oil behalf of ourclien!$, a three year extension to
the Draft Plan of Subdivision associated with the above noted property known as the
Landscapes "filch is scheduled lapse on March 17"', 2006.
Phase One of the Landscape project is registered and to date approximately 40 qf the 66
Iqts have homes constructed on them. On this basis, registration of additional phases of
the draft plan will be required in the near future.
request for extension is
made for the following reasons:
1. to permit the Owner's to continu~ to their conditions of Draft Plan
Approval,
2. to provideadditicnal t() continue to market and sell the lots in the plan,
3. to provide for additional time to obtain a Certificate of Approval from the
Ministry of the Environment for the wator and sewage facilities that arc intended
to service this site.
Please find atrached an authorization letter from the OWner of the subdivision (Horseshpc
Resott) MHBC Planning to request the extension on their behalf.
Yours traly,
MImC Plannb'g
~/J11 '
Mis Menzies, MCtE' RP7J~
Patraer
ce.
f?vfartllt
Reso:t't
ATTACHl\I1&N r :it /