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02 15 2006 Council Agenda TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, FEBRUARY 15, 2006 TIME: 7:00 P.M. ..................................................................................................................... 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of February 1, 2006. 7. RECOGNITION OF ACHIEVEMENTS: a) Sinton Transportation, correspondence dated January 24, 2006 re: Letter of Appreciation, Jerry Ball and Public Works Department. b) Oro-Medonte Horticultural Society, correspondence dated January 25, 2006 re: Letter of Appreciation, Chris Carter. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) 7:00 p.m. Jim Woodford, re: Farewell to Oro Moraine Forests. b) 7:10 p.m. Laurie Fors, re: Guthrie School Playground Request. 10. CONSENT AGENDA CORRESPONDENCE: a) Lake Simcoe Regional Airport Commission, minutes of November 17, 2005 meeting. Staff Recommendation: Receipt. b) Midland Public Library Board, minutes of December 8,2005 meeting. Staff Recommendation: Receipt. c) Orillia Public Library Board, minutes of December 20, 2005 meeting. Staff Recommendation: Receipt. d) Dorothy Williams, Treasurer, Oro Station Community Hall Board, correspondence dated February 6, 2006 re: 2006 Grant Request. Staff Recommendation: Receipt and Refer to 2006 Budget Deliberations. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: a) Deputy Mayor Hughes, February 1, 2006 Council meeting (motion printed in main agenda). 12. REPORTS OF MUNICIPAL OFFICERS: a) Report No. ADM 2006-012, Doug Irwin, Records Management Co-ordinator re: Vote Count Equipment. 13. REPORTS OF COMMITTEES: a) Public Meeting Minutes, meeting held on January 30, 2006, Re: Proposed Amendment Zoning By-Law, 2005-ZBA-24/25, Part of Lot 16, Concession 1 (Oro), Township of Oro- Medonte, (Viola Tuck). b) Public Meeting Minutes, meeting held on January 30,2006, Re: Proposed Amendment Zoning By-Law, 2005-ZBA-26, Part of Lot 22, Concession 9 (Oro), Township of Oro- Medonte, (Harvey and Dianne Johnstone). c) Public Meeting Minutes, meeting held on January 30, 2006, Re: Proposed Amendment Zoning By-Law, 2005-ZBA-30, Part of Lot 27, Concession 6 (Oro), Township of Oro- Medonte, (Frank Lepschi). d) Committee of Adjustment minutes, meeting held on December 1, 2005. e) Committee of the Whole minutes, meeting held on February 8, 2006. 14. COMMUNICATIONS: a) Chris Douglas, correspondence dated January 31, 2006 re: Request for Hobart Sign. 15. IN-CAMERA: a) Jennifer Zieleniewski, CAO, re: Personnel Matter. b) Jennifer Zieleniewski, CAO, re: Personnel Matter. c) Jennifer Zieleniewski, CAO, re: Legal Matter. 16. BY-LAWS: a) By-Law No. 2006-011 Being a By-Law to Authorize the Execution of a Tax Arrears Extension Agreement. b) By-Law No. 2006-013 Being a By-Law to Authorize the Issuance of Certificates of Maintenance and Final Acceptance (Underground Works) and Substantial Completion and Acceptance (Aboveground Works) for Maplehill Estates (Phase II), Registered Plan 51M-633. c) By-Law No. 2006-014 Being a By-Law to Authorize the Issuance of Certificates of Maintenance and Final Acceptance (Underground Works) and Substantial Completion and Acceptance (Aboveground Works) for Woodland Estates, Registered Plan 51 M-726. d) By-Law No. 2006-015 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Underground Works) for Huronia Homes Subdivision (Phase II), Registered Plan 51 M-807. e) By-Law No. 2006-016 Being a By-Law to Authorize the Issuance of Certificates of Maintenance and Final Acceptance (Underground Works) and Substantial Completion and Acceptance (Aboveground Works) for Huronia Homes Subdivision (Phase I), Registered Plan 51 M-676. f) By-Law No. 2006-017 Being a By-Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Works) for Maplehill Estates (Phase IB), Registered Plan 51 M-633. g) By-Law No. 2006-018 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Underground Works) for Arbourwood Estates Limited (Phase III), Registered Plan 51 M-767. 17. CONFIRMATION BY-LAW NO. 2006-012. 18. QUESTIONS AND ANNOUNCEMENTS 19. ADJOURNMENT ADDENDUM COUNCIL MEETING Wednesday, February 15, 2006 12. REPORTS OF MUNICIPAL OFFICERS: b) Jennifer Zieleniewski, CAO, Discussion re: Ad Hoc Working Group - Medical Services. y~.r6 ~. t,'!!iINTDN TRA N!iiPDR TA TIDN 280 Vespra Street I Barrie Ontario I L4N 2H2 T 705.721.40081 F 705.733.24041 TF 1.800.947.3839 'I ! Tuesday, January 24, 2006 Jerry Ball, Roads Superintendent, 148 Line 7, Box 100, Oro, Ontario LOL 2XO .......,. -t', ~\""u \~\:_ ~ ,\J t. \ ",\~l~~b lfl,,, . lJ\t:'.OON1r. \ Ofl.?;;'Jllt-!S\-l~f'-- ~~.. Re: Icy Tuesday Dear Jerry, It's not too often that Mother Nature challenges Sinton Transportation like it did on Tuesday, January 17, 2006 but challenge us she did. The freezing rain that fell at school bus time created roads like skating rinks in some areas of Oro-Medonte Township. Freezing rain is one of the biggest obstacles our drivers face. For some of them, Tuesday was their very first experience driving in that type of weather. Our Operations Departments, who had their work cut out for them offering support from the inside, were extremely grateful for your help that night. I would like to extend to you and your department my sincerest thanks for all of your help with our school buses. Your timely response and helpful roadside assistance ensured that all of our school bus drivers delivered their students home safe and sound to very grateful and relieved parents. Thank you. Sincerely ..~~ Stan Sinton President and General Manager ORo..MEDONTE 6 HORTICULTURAL SOCIETY January 25th, 2006 The Municipal Council of Oro-Medonte, Township of Oro- Medonte, 148 Line 7 South, Oro, Ontario, LOL 2XO Re: Secured Storage Space At Guthrie Arena Dear Council Members, This is to express our sincere thanks for the space allotted to The Oro-Medonte Horticultural Society at Guthrie Arena. Mr. Chris Carter was very helpfuL He is a gracious, considerate person. I was pleased to work with him on this on this matter. Please extend our thanks to him as well. The space will be well used. Thanks again for your assistance. Doreen M. Atkinson, Member of the Board, The Oro-Medonte Horticultural Socicty ----~Oriainal Message----- From: Sent: Monday, January 30, 2u06 10:26 AM To: Marilyn pennvcook Ce: Subject: Deputation ~ Dear Marilyn: This is to confirm my request to make a deputation at the evening Council meeting on Wednesday February 15th. I wish to ask for funding to assist in the construction of a new playground at Guthrie School. I will bring 10 copies of the deputation with me. The deputation will include plans, price quotation, a brief description of the need, the processes involved in planning, our past and current fundraising, and finally, the amount requested. We will be to the Council Meeting by 7:00PM. I have cc'd this to my home e-mail and to the school principal, Melody Northrop. Please notify me that this has been received. I will also contact Chris Carter. Thank you for your assistance, Laurie Fors . 1L)D~~ ~.~ rAi~ Deputation to l ?) ~ Oro-Medonte Township Council Wednesday February 15, 2006 By Guthrie Home & School . . ~ . . Guthrie Home & School Deputation to Oro-Medonte Township Council Wednesday February 15, 2006 Mr. Mayor. Deputy Mayor and Council, my name is Laurie Fors and I am Past President of Guthrie Home and School, the parents' group at Guthrie Public School. I am here tonight to ask for financial assistance for the construction of a new playground at Guthrie School. The basic structure of the playground currently at Guthrie School was erected in 1972. Additions and changes have been made since then, but what is there today is essentially 30 years old. It has been inspected annually by representatives from the Simcoe County District School Board and 2 years ago the slide failed the inspection, was decommissioned, and later removed. A new playground, or additions to the current playground was always on the wish list of the parents' group, but more immediate and smaller projects always claimed our resources at budget time. The decommissioning of the slide made us think about what would happen if the entire playground was taken down. There are many benefits of a playground in a school yard. A playground provides opportunity for physical activity that we know is so important to improve physical fitness. We know that active. busy children are more likely to play co-operatively and do better academically. We are well aware through the Township Parks and Recreation Programs that this Council is well aware of and supports such initiatives. At this point, we began to work on a new playground in eamest. When we began to look at the playground issue a committee consisting of parents and administration was formed. This is the basic process we followed: . Parents were surveyed as to their desire for a new playground and suggestions were requested as to what this playground might look like. . Committee members sought out catalogues and information from various suppliers. . Administration divided staff into work groups to identify criteria from which we could judge various playgrounds, list priorities for a local playground and even look through catalogues to find examples of features which would provide the most enjoyment to the most students. . Committee members toured other playgrounds in school yards and municipal parks and any interesting playgrounds between Alliston and Gravenhurst. . The committee then narrowed the list of preferred builders and invited them to submit plans which fit our general and specific criteria. For example, a school playground should allow many students to use it at once. Swings are not usually included. We also wanted a structure that would allow for several entrance and exit points. If, for instance, a structure had only stairs up and a slide down, when used by several students at once, a students not wanting to slide could cause a traffic jam. . The committee reported to the parents' group on a regular basis and comments were invited from staff and parents before the parents' group decided on a formal plan. . The playground that was decided upon costs $40.819.00. A copy of the drawing and plans are on the pink pages in your package. I won't go over the drawings unless requested. . Authorization from Simcoe County District School Board (SCDSB) was sought and obtained for the plans submitted. . . . Once we realized that we had parental support for a new playground, plans were made to fundraise. We made major cuts from our 2005-2006 school year parents' group budget to allow funds to be allocated to the playground this year. Administration allocated all funds raised from Vesey bulb sales last year to go towards the playground. Some existing fundraisers were expanded, and new ones added. We applied for a grant from Honda Canada, which we did not receive. We did a mailing out to all businesses listed ~~ on the Oro Medonte Chamber of Commerce website, requesting donations in exchange for a charitable receipt and recognition and included forms families could take to businesses they frequent, may own, or work for. Our group decided at this point that we would advertise to parents and to the business community that there would be a summer 2006 build. Here are some fundraising examples: . Weekly pizza sales . Daily milk sales . Harvey's lunch sales ** . Chamber of Commerce Members mailing ** . Vesey Bulb sales ** . Concession stand at SCDSB Elementary Football Toumament ** . Guthrie Gryphon bracelet sales ** . Magazine sales . Bake sales ** . Concession stands at various school functions. ** New fundraiser, started for playground. When considering our current bank balance and projected income from all our fund raisers, we are still coming up short. We feel that our parent population has supported our fundraisers as well as they can and that it is not fair to ask for even more support. The playground costs $40,819.00, including taxes, shipping and installation. This does not include site preparation, but we will look after that. We have already raised 50% of this amount. The playground at Guthrie School is available for use by local residents evenings and weekends during the school year and all summer long. There are no other playgrounds in the community of Guthrie and the surrounding area. My personal experience includes attending my child's baseball practices at Guthrie School, where I always observe children using the existing playground. A new playground would benefit many local taxpayers. We have worked hard to this end but need some help with this project. We wish to acknowledge the support of administration and staff of Guthrie Public School. Melody Northrop, principal, is here to answer any questions you may have. We realize that Oro-Medonte funds playground equipment on a 50/50 basis. We expect that council may have a number of similar requests before them. However we already have raised 50% and in the event that Council is unable to fund this project by 50%, we welcome any contributions that can be made. We feel it is vital that this project is completed this year. Thank you for your kind consideration of this matter. .. 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I I I ~ U 1 - Berliner Nel '- ~ -- HAY D61DD5' , " \ \ \ \ \ I 42'-0" [12.8M] 46'-3" , , ~. \ I MINUTES OF A MEETING of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY NOVEMBER 17, 2005 AT THE LAKE SIMCOE REGIONAL AIRPORT TERMINAL BUILDING In Attendance: Commissioners: J. Crawford G. Fernandes L. Leach A. Smith S. Trotter Staff: W. McArthur, City of Barrie M. Drumm, APM Regrets: R. Hough F.Smith P. Spears CALL TO ORDER The meeting came to order at 7:10 p.m. and was chaired by G. Fernandes. 1.0 MINUTES OF THE OCTOBER 20. 2005 COMMISSION MEETING MOTION: Moved by L. Leach, seconded by S. Trotter 2005-AC-43 "THAT, the minutes of the October 20, 2005 Commission meeting be approved. " 2.0 BUSINESS ARISING FROM THE MINUTES Carried. S. Trotter reviewed that the selection of a replacement City of Barrie Citizen representative to the Lake Simcoe Regional Airport Commission was ongoing and that information will be presented to the Commission, as it becomes available. 3.0 PROPERTIES & COMMERCIAL DEVELOPMENT i) G. Femandes reviewed the particulars of a meeting hosted at the Township of Oro-Medonte and attended by Mr. Peter Lee, Administrator City of Barrie, Mr. Ian Brown, Manager City of Orillia and Ms Jennifer Zieleniewski, CAO Township of Oro-Medonte. Also in attendance were L. Leach, A. Smith, G. Fernandes and M. Drumm. G. Fernandes noted that there were two main purposes of the meeting including an update as to the status of the Fire Protection Plan, as well as a discussion of the airport Commission's request to expand the inventory of lands available for sale. J. Zieleniewski confirmed that the Township of Oro-Medonte staff is in receipt of the proposed Fire Protection Plan, as prepared by FCS Ltd., and Ihal a Ihird party "peer" review of the plan is being conducted. II was further \ , reviewed that the Township of Oro-Medonte expects that an efficient review of the plan will result in the issuance of a full occupancy permit to Weatherwise Aviation, within the month of December 2005. The Commission request to inventory the balance of airport development lands as lands for sale (tabled motion) was also reviewed. The City of Barrie and the Township of Oro-Medonte indicated that their respective staff reports would reflect support for the tabled motion. The City of Orillia indicated that their staff report would not be supporting the tabled motion. The Joint Venture Agreement, the IGAP initiatives and growth/investment potential at the Lake Simcoe Regional Airport were also discussed. It was suggested that the Lake Simcoe Regional Airport Commission consider a "quantum approach" in their future planning. It was also noted that further discussions/meetings surrounding this suggestion would be required. All three Councils will be reviewing the suggested amendment to the Lake Simcoe Regional Airport Agreement within the coming month(s). Copies of background information on IGAP for the Commission were requested and are to be provided by the Township of Oro-Medonte. ii) W. McArthur and M. Drumm reviewed the construction update as of November 14, 2005. iii) G. Fernandes and A. Smith provided an update from Fasken Martineau. General discussion. iv} A re-zoning application submitted to the Township of Oro-Medonte by a London, Ontario based firm known as Try Recycling Inc., of the lands located East of the airport was discussed. S. Trotter inquired as to why the airport was not officially notified of the re-zoning application as required under the Planning Act and submitted that the airport should be included as a commenting agency, as in addition to the Township of Oro-Medonte, the interests of the City of Barrie and the City of Orillia are impacted by any developments surrounding the airport. A. Smith concurred noting that the types of developments create a platform for the future land uses surrounding the airport and suggested that aesthetics/perception of any developments are as equally important. M. Drumm was given direction to contact the Township of Oro-Medonte to ensure that the Commission is included in future discussions of these developments. M. Drumm noted that the principles of Try Recycling Inc. did contact the airport's office directly and did offer to meet with the Commission as and if required, to review their plans. 4.0 FINANCIAL REPORT i) The October 31,2005 & YTD Financial Statements were presented. MOTION: Moved by A. Smith, seconded by S. Trotter 2005-AC-44 "THAT, the October 31, 2005 & YTD Financial Statements be approved, as presented." Carried. 2 I ii) A. Smith reviewed the first draft of the Lake Simcoe Regional Airport 10-year Capital Works Program, as well as the second draft of the 2006 Op~...atlng Budget. The blended budget (Operating & Capital) increase for 2006 IS not expected to exceed 5.75%. MOTION: Moved by S. Trotter, seconded by A. Smith 2005-AC-45 "THAT, the first draft of the 2006 Capital Works Budget and the second draft of the 2006 Operating Budget be received." Carried. iii) M. Drumm reviewed that a motion was required to authorize payment of the $50,000 loan extended to the Lake Simcoe Regional Airport Commission, by the Township of Oro-Medonte. Although this item was previously discussed during the November 18, 2004 Commission meeting and that Motion 2004-AC-47 outlined the terms under which the loan would be re-paid, a separate motion authorizing payment was requested by the City of Barrie Finance Department. MOTION: Moved by A. Smith, seconded by S. Trotter 2005-AC-46 "THAT, staff be authorized to make payment of the $50,000 loan extended to the lake Simcoe Regional Airport Commission as interim financing, by the Township of Oro-Medonte." Carried. 5.0 NEW BUSINESS/CORRESPONDENCE i) The airport manager's report was received as information. Ii) All additional correspondence as presented was reviewed. 6.0 2005 & ONWARD PRIORITIES G. Femandes reviewed the agenda topic as a standing item geared at ensuring that all priority projects, be it capital or otherwise, are reviewed on a monthly basis or more often as required. The timeframes for the completion of these items were reviewed and updated accordingly. 7.0 MEETING(S) The next Commission meeting is to be held on Thursdav January 19. 2006 at 7:00 p.m. ADJOURNMENT MOTION: Moved by L. Leach, seconded by J. Crawford. 2005-AC-47 "THAT, the Lake Simcoe Regional Airport Commission meeting adjourn at 9:10 p.m." Carried. J . mm Recording Secretary, LSRA Commission Distribution: Commission Members W. McArthur K.Short J. Tascona, M.P,P. Clerk's Office, City of Barrie Mayor & Council, clo City Clerk, City of Orillia j1J ---- G. Fernandes President, LSRA Commission Clerk's Office, Township of Oro-Medonte P. DeVillers, M.P. A. Caroll, M.P. G. Dunlop, M.P.P. I. Brown, City Manager, City of Orillia 4 .. -.. ,.." MIDLAND PUBLIC LmRARY BOARD MEETING Page 1 of 4 DATE: December 8, 2005 LOCATION: Home of Cathy Moore, 816 Portage Park Lane, Midland PRESENT: GA Walker, C. Moore, A. Wilkes, A. Campbell, R. Allard, B. Trounce, B Desroches, 1. Swick REGRETS: Oz Parsons STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM # ISSUE ACTION 1. Call to order Vice Chair R Allard was asked to chair the meeting, as this was his last with the Board. He called the meeting to order at 7:05 p.m. Moved by: A. Campbell Seconded by: A. Wilkes That the agenda be approved as written. CARRIED _ 2. Approval of the agenda 3. Approval of the minutes of the previous meeting Moved by: A. Wilkes Seconded by: B. Desroches That the minutes of the Board meeting held on November 10, 2005 be approved CARRIED 4. Business arising from the minutes 4.1 Tiny Township Contract B. Molesworth reported that the Township of Tiny Council had met and discussed the letter sent from the three Library Boards proposing a different fee structure. Tiny's Treasurer called in response to this discussion and asked for usage statistics, presumably to justify the increased expenditure. All three Libraries have responded, so we now wait for further communication. 4.2 Bench and Sign The new display sign for the Library that the Friends have paid for has been ordered. The memorial bench, donated by the Cruden family, has also been ordered. The sign and the bench will be installed in the spring. The Town of Midland planner will provide direction as to where the sign can be placed so as not to interfere with sight lines at the comer. MIDLAND PUBLIC LffiRARY BOARD MEETING Page 2 of 4 DATE: December 8, 2005 WCATION: Home of Cathy Moore ITEM # ISSUE ACTION 5. Approval of the accounts Moved by: A Campbell Seconded by: C. Moore That the accounts for the month of November 2005 totalling $39,235.59 be approved. CARRIED 6. Reports of Board Committees 6.1 Finance Committee - Budget - A. Campbell, Chairman A Campbell distributed copies of a Financial Statement for the eleven months ending November 30, 2005. A question was raised concerning an apparent over expenditure in the Sundry Expenditures line. B. Molesworth will investigate. Budget B. Molesworth has delivered the final version of the proposed budget for 2006 to the Town of Midland Treasurer, Mrs. Gignac. January 25, 2006 is the date A Campbell and B. Molesworth will officially present the budget to Council. The Finance Committee Report was adopted. 6.2 Strategic Planning Committee The Committee has not met, therefore, there was no report. 6.3 Fundraising Committee Direct Mail B. Molesworth reported on the most recent direct mail campaign. To date, there have been 106 responses which translates as a 2.08% rate of return for approximately $5,600.00. We are still waiting for some invoices, particularly the one for postage, therefore, a final cost is not available. Any money left over will be used to purchase a new leasing plan for Large Print books. Next spring, two different letters will be sent. One letter will be sent to those who did contribute and the other will be sent to the balance of the 7,000 plus mailing list. ,. ," MIDLAND PUBLIC LmRARY BOARD MEETING Page 3 of 4 DATE: December 8, 2005 LOCATION: Home of Cathy Moore ITEM ISSUE # 6. Reports of Board Committees - continued ACTION Reading Series 2006 B. Molesworth has received positive responses from four authors of fiction for next summer's reading series. The series will run for four days in a row, Thursday, July 13 to Sunday, July 16, 2006. O. Parsons has suggested the possibility of asking a children's author to read at a matinee. B. Molesworth will investigate. Last year our expenses were quite low, so we broke even. The 2006 series will have higher costs as most of the authors are coming from farther away and may need accommodation. B. Molesworth has approached the TD Bank and Minds Alive about the possibility of sponsorship. Suggestions were made about other possible sponsors. A. Wilkes offered to host an author in her home if that would help. B. Molesworth is in the process of filling out the application for another Canada Council grant to offset some of the expense. 6.4 Policy Committee B. Desroches has agreed to serve on this committee to replace R Allard. The Committee will meet in January 2006. 6.5 Report from the Friends ofthe Midland Public Library The Friends did not meet this month, therefore, there was no report. 7. New business 7.1 Membership - OLA and lor FoOPL B. Molesworth reminded the Board that last year they had decided not to renew the Board's membership with the Ontario Library Association (OLA) and instead joined the new Federation of Public Libraries (FoOPL). The Board does still support an individual membership for B. Molesworth with the OLA. The Board membership fee to the OLA would be $250.00 and $750.00 to the FoOPL. The Board was asked for their direction. After some discussion, it was agreed that the Board membership with the FoOPL be renewed for another year to give this fledgling organization a chance to progress. - '., ' MIDLAND PUBLIC LmRARY BOARD MEETING Page 4 of 4 DATE: December 8, 2005 LOCATION: Home of Cathy Moore ITEM # 7. New Business - continued ISSUE ACTION On another issue, B. Molesworth was asked by the Southern Ontario Library Service Trustees Council to designate a member from our Board as the official e-mail recipient for the SOLS Trustees Council. There were no offers. 8. Information 8.1 Chief Librarian's Report B. Molesworth made one change to his report regarding a circulation figure for the year to date. The increase should read 4,154 or 4%. 9. Adjournment Moved by 1. Swick That the meeting be adjourned at 7:45 p.m. u~ Chief Librarian ORlLLIA PUBLIC LIBRARY BOARD MINUTES OF DECEMBER 20. 2005 MEETING A regular meeting of the Library Board was held in the Children's Services Department of the Library commencing at 7: 03 p.m. PRESENT - BOARD - J. MacDonald, Vice-Chair; L. Beresford; C. Couper; J. Crawford; J. Francis; C. Garland; F. Kreisz; P. Spears _ STAFF - M. Saddy, Chief Executive Officer L. Gibbon, Director of Information Services T. Chatten, Recorder ABSENT - C. Dowd DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None CONSENT AGENDA F. Kreisz suggested that the names of the directors should be included when submitting the monthly reports. He also inquired about the injury to Kelly Smith as reported by the Director of Children's Services. J. Crawford commented regarding the North Simcoe News as reported by 1. Gibbon in her monthly report. He indicated that the paper has been bought by a new owner and will continue publication. The correspondence listed on the agenda from the Mnjikaning First Nation was the result of a misunderstanding regarding a request to participate in the fundraising feasibility study survey. MOTION #2005:43 Moved by L. Beresford, seconded by J. Francis that December 20, 2005 meeting be adopted. the consent agenda of the CARRIED 1. Beresford will act as the timekeeper for the agenda. BUSINESS ARISING FROM THE MINUTES The recent Council presentation of the DVD from the Summer Readers' Club was very positive and well received. The Mayor thanked all those involved and presented TD Canada Trust with a certificate of appreciation for the involvement and sponsorship of this very successful program. \ \ REPORTS OF BOARD COMMITIEES AND REPRESENTATIVES Finance Committee - Budget Update - J. MacDonald reported on the potential surplus to be spent. Council had previously indicated that any surplus could be spent on the book budget, and the board agreed to go ahead as discussed at the last meeting. It was also reported that the Mnjikaning contract has still not been resolved and further discussion will take place at the January meeting. Planning Committee - Workplan and Board Self-Evaluation Review The Action Plan for 2005 was extremely aggressive and optimistic, with a lot of energy to move forward put in by the Board and staff. The Board accomplished several things and was very positive. There were some activities not able to be completed with explanations of these reviewed. In 2006 the Board will develop a new three year plan to get new Board members involved right away. The Planning Committee is one of the most challenging roles of the Board with a job well done. MOTION #2005:44 Moved by J. Francis, seconded by L. Beresford that the Orillia Public Library Board trustees accept the Board 2005 Action Plan Fourth Quarter Review. CARRIED MOTION #2005:45 Moved by J. Francis, seconded by P. Spears that the Orillia Public Library Board trustees use the information contained in the Board 2005 Action Plan Fourth Quarter Review to complete the Board Self-Evaluation Review and return to the Chair of the Planning Committee by January 10, 2006. CARRIED NEW BUSINESS OLBA Draft Strategic Plan - A request for review of the document by January 12, 2006 was made with a response to be forwarded to OLBA by January 31, 2006 MOTION #2005:46 Moved by C. Couper, seconded by F. Kreisz that the Orillia Public Library Board trustees review the OLBA Draft Strategic Plan andforward comments, including a nil response if applicable, to the Orillia Public Library Board Chair by January 12, 2006. Also that the Chair col/ate responses and include in the January Board package for discussion at the January Board meeting. CARRIED Review of November Meeting Evaluation - C. Dowd prepared a report regarding the evaluation process which was discussed regarding the length of time taken for Board meetings. Several Board members commented on how well this Board's meetings are run. c ~ Upcoming Events at the Library - M. Saddy outlined the adult programs scheduled for the next several months. REPORT OF FRIENDS OF THE LIBRARY F. Kreisz reviewed a report prepared highlighting recent events of the Friends. A poem written by Friends President Evelyn Johnstone was distributed and read aloud, as well as a Christmas card prepared and signed by members of the Friends. MEETING EVALUATION A new form was distributed for the evaluation of the December meeting. M. Saddy presented each member of the Board with an OriIlia Public Library mug in appreciation for all their efforts on the Board. Adjournment at 8:09 p.m. moved by P. Spears. BOARD CHAIR CHIEF EXECUTIVE OFFICER From: David Williams [mailto:davidwilliams65@rogers.com] Sent: Monday, February 06, 20069:43 PM To: Jennifer Zieleniewski Subject: Oro Station Community Hall, Hall Board Committee To: Oro-Medonte Council, Budget Committee, c/o Harry Hughes From: Oro Station Community Hall Board Re: Grant Dear Council Members: On behalf of the Oro Station Community Hall and members of our community, I would like to request your consideration for a grant for the Hall. In the past, this grant has helped us to cover the ongoing costs of running the hall. The hall is still being used on a regular basis by a pre-school play group, a Seniors' group, a card party group and it also provides a great place for family get-togethers. We would be most appreciative of your consideration at this time. Sincerely, Dorothy Williams (Mrs), Treasurer 2006 02 06 I I NOTICE OF MOTION Deputy Mayor Hughes, February 1, 2006 Council meeting (motion printed in main agenda). Whereas, it has been publicly communicated that "in terms of the move a report in regards to the merits was presented to Council for their consideration and Council supported the report unanimously"; And whereas, the Chair ruled at the January 25, 2006 Committee of the Whole Meeting that the procedure followed at the November 17, 2004 Council meeting to clarify the intent of Recommendation CW-22 on November 27,2002 would not be permitted for determining interpretation of Motion No. CW-21; And whereas, the Chair has directed that the procedure for addressing the intent of Motion No. CW-21 , Confidential Report No. ADM 2005-058 is through a notice of motion to rescind; And whereas, that the interpretation of this motion in the manner that it has been carried out would have required an approved budget and no budget was included in the report; And whereas, Council expressed that it was necessary to maintain the Neufeld Room as a meeting room in the Township Office building preventing space to be created for the manner that the motion has been interpreted; And whereas, operational staff from the Fire Department have been moved to the Township Office with no reference in the report being made to operational staff; Now therefore be it resolved that Motion No. CW-21 of the Committee of the Whole meeting of November 23, 2005, "It is recommended that the Confidential Report No. ADM 2005-058, Jennifer Zieleniewski, CAO re: Personnel Matter (Fire Dept.) be received and adopted; and that the Chief Administrative Officer be authorized to proceed immediately" be rescinded. \'J - \ \ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: ADM2006-012 Council Doug Irwin Records Management Co- ordinator Subject: Department: Council Vote Count Equipment Administration C.ofW. Date: February 15, 2006 Motion # R.M. File #: Date: RolI#: ~ BACKGROUND: II At the December 14, 2005 meeting, Council decided that the formal election method using polling stations and ballots would be utilized for the 2006 Oro-Medonte Municipal Election. Council further directed staff to investigate the cost of optical scan poll counters for possible use in the 2006 municipal election. II ANALYSIS: II Staff have gathered and analyzed information from suppliers of various types of vote count equipment and have compared lease/purchase costs. In an effort to give Council an overview of the equipment, as well as the application of such equipment in diverse scenarios and the related costs, a comparison chart is attached for consideration. (Attachment 1). Also attached for information is the AMCTO Review of Vote Tabulation Alternatives for Optical Scan Counters. (Attachment 2) Vote tabulators are available in two types: . Poll level tabulators located on each ballot box which count the votes as they are cast . Central count tabulators located at polling stations which conduct the count after polls close Option 1 demonstrates the use of poll level tabulators on each ballot box. Using the 2003 election polling subdivisions 34 tabulators would be required with an additional 2 for the advance polls; total of 36. This option is the most expensive at a lease cost of $47,000.00. \ Option 2 demonstrates the use of poll level tabulators located in each polling station of which there are 18 in the 2003 election, plus 2 tabulators for the advance polls; total of 20. This option is less costly and considerably reduces the number of staff required. Option 3 demonstrates the use of poll level tabulators located in each polling station where the number of polling stations has been reduced to 3 per Ward (15) plus an additional 2 for the advance polls; total of 17. This option further reduces the number of staff required to 48 and therefore reduces the cost. Option 4 demonstrates the use of poll level tabulators located in each polling location where the number of polls has been reduced to 1 per Ward (5) plus 2 tabulators for the advance polls; total of 7. This option is the least expensive for poll level tabulation; however electors would have only one location at which to cast their ballot. Option 5 demonstrates the use of central count tabulators (Medium Speed) located in each Ward (5) plus 1 tabulator for the advance poll. The number of staff required in this scenario is increased to 82 and a desktop computer is required at each tabulator location. Uncounted ballot boxes would be transported to the central count locations. Option 6 demonstrates the use of central count tabulators (Low Speed) located in each Ward (5) plus 1 tabulator for the advance poll. This scenario mirrors option 5 using low speed counters which reduces the cost of the equipment. Option 7 demonstrates the use of central count tabulators (Medium Speed) in two locations only. This scenario is the most inexpensive for equipment, however there is no reduction in staff and desktop computers are required. Staff have also investigated the cost of purchasing tabulators. The quoted cost for poll level tabulators is $5,000.00 each plus the additional costs for training, software, support, etc. incurred for each election. It is recommended that Council consider Option 3 to be implemented in the 2009 municipal election for the Township. Option 3 offers the following merits: . immediate results . integrity in the count . more accessible voting method for visually impaired electors . reduction in spoiled ballots by alerting electors to anomalies in their ballot . reduced staff . reduced rental costs for polling stations . causes minimal disruption to electors . no transportation of uncounted ballots to alternate location for count Option 3 is being recommended for the next (2009) election to allow Council to budget over the next three years the costs associated with the implementation of this option. - 2 - \ , ~ RECOMMENDATION(S): ~ 1. THAT Report No. ADM2006-012 be received and adopted. 2. THAT Option 3 as outlined in Report No. ADM2006-012 be implemented for the 2009 Oro- Medonte municipal election. 3. THAT Council consider the commitment in the Election budget of an additional $10,000.00 for the 2007,2008,2009 budget years. Respectfully submitted, A Doug I Records Management Co-ordinator C.A.O. Comments: Date: . /&;6 bb 1 \/ Dept. Head C.A.O. - 3 - Prepared February 10, 2006 i Type of Counter I .-+Tyee of Count .... ......I...............m._m i 'Poll level tabulator 34 + 2 advance 1..........00 Option #1 1'1 tabulator per (current polling polling subdivision + subdivision set up) advance -_moor ----l I i . I'Polllevel tabulator ' Option #2 i*mjlabul1llor per (current polling polling location + location set up) advance # of Counts 00_ JIt()f!;tllffRecfd I , Pros 68+4=72 'coul1tby p()lIing subdivision 'count on site 'immediate results ____OM_nO' ____nOM ._n____________ 'accessible vote (audio ballot) ,'providEls~ndchance vote 54+4=58 _.w','" ________________________ 'count by pollin9..~umb~i\!jsi().n . count on site 'immediate results I'accessible vote (audio ballotj r.prOVideS2ndChancevotem 'reduced staff on site __,_w.__w._,___m" 'immediate results 'accessible vote (audio ballot) :p.r()vidElS~l1dch.ancEl_\i()tElm r're~LJ(;ed~taJfmmm_ '$6,700 savings in election staff costs versus 34 polling I subdivisions Option #3 'Polllevel tabulator '1 tabulator per polling location + advance I ~~dvance~! I (3 polling stations per Ward + advance) , I I I 45+4=48 Attachment # 1 to Report # ADM2006-012 Equipment $ for Proposal Cons 'expensi\iEl 'election staff required to identify the polling subdivision each ballot 'slightly increased distance for some electors 're-alignment of polling 'subdivisions to 3 per Ward Option #4 I I I 1'f'()lIleVel tabulator .l~+~advance i '1 tabulator per I (1 polling station per I ! ,o"og '00'''00 . IW''''...+. . .a.. .d.....v..a. nce) iadvance I , I i I .... m......... I '(;()uflt_by polling SUbdiViSi()nmj"ElIElctors travel further '(;()unt on sitem.mm 'electors maYIN-'litmlomngEl'._ 'immediate results 'difficult to centrally locate 20 + 4 = 24 f'~9<:essiblevote(~U~i()ballot) i polling~tati()n~n Ward ..p........r......o. \Ii..d~S 2nd changev()te ..t.re-alignment of polling rreduced staff ~ subdivisions to 1 per Ward I :reduced rental of polling .m.m.J locations 00 mm ... m'm' I "All costs are net of taxes and are based on a lease arrangement which includes hardware, software, training, etc. $47,000 $28,200 $24,600 $14,600 Page 1 of 2 ::f.. ~ ~ ~ ~- '\ ........ Prepared February 10, 2006 Option #5 i Type of Counter I I Type of Count --1---------------------------------- , n] ~~~1:~Fc;~~teir Itabulator 1(2000 ballots/hr) : - i *6 Central Counts .1 ! # of Counts I # of S!affFleg'dJPros , , I , Cons Attachment # 1 to Report # ADM2006-012 Equipment $ for Proposal ',"-- , ----+-- *minimal reporting locations *increase in staff *desktop computer required for central count tabulator *un-counted ballots need to be transported to count location $29,400 i *Low Speed Central: I Count tabulator 16 Central Counts I' o tion #6 1(10QOballoisihr) .... . '(1 in each Ward + 1 ..... P 1*6 Central Counts for advance) I--_nnm:- ,*Medium Speed : Option #7 ~(a2~0"~0~0;b~~IOI un(th ')' ,. -llg~niR:I;:rt~;1in n! 1(2 a ots r Ithe south) , 1*2 Centralcounis'l I , I $17,400 ------~----------~--- 68+4=72 *desktop computer required for .. jeach central count tabulat()f.,., I *un-counted ballots need to be transporated to count location $12,600 ** All costs are net of taxes and are based on a lease arrangement which includes hardware, software, training, etc. Page 2 of 2 ... AMeTO JI. Association of . .. Municipal Managers, III Clerksa~Treasurers of OntarIO Review of Voting and Vote Tabulation Alternatives 2003 Municipal Election Voting Pros Cons Comments Municipalities Method Optical . Accurate results- . Electors must go to the poll . If purchased, cost for future City of Brampton Scan - Poll eliminates manual location to cast votes elections will be City of Burtington Counters counting . Require space to store and reduced( equipment paid for City of Cornwall . Election process at the prepare the equipment for in 3 elections) City of Greater Sudbury polls may be scrutinized Election Day . Secrecy folders are provided City of Hamilton City of Mississauga - not the counting to the elector for privacy of City of Niagara Falls . Poll results can be the vote. City of North Bay printed for scrutineers . If Tabulator jams (votes cast City of Orillia . Fewer polling locations are stored in City of Oshawa and election workers memory)... voters will deposit City of Ottawa . Early election night ballot in secondary ballot box City of Pickering results until tabulator is up and City of Port Colbome System can be running City of Samia . City of St Catharines programmed to tell the City of Stratford elector that he/she has City ofThorold over voted and they City of Thunder Bay have the opportunity to City of Timmins re-mark a new ballot, City of Toronto therefore, no spoiled City of Weiland ballots City of Windsor City of Woodstock . Audit trail- paper ballot Prince Edward County . Similar to traditional Municipality of Central Elgin voting Municipality of Kincardine Town of Ajax Town of Aurora Town of Cobourg Review of Voting and Vote Tabulation Alternatives - 2003 Municipal Election Page 9 ~, ~ ~ I:" ~ (\'0\ G "\ ~ ... AMeTO II.~ Association of . .. Municipal Managers, ... Clerks a~d Treasurers of OntariO Review of Voting and Vote Tabulation Alternatives 2003 Municipal Election Voting Pros Cons Comments Municipalities Method Optical Town of Fort Erie Scan - Poll Town of Greater Napanee Counters Town of Grimsby Town of Huntsville (continued) Town of Kapuskasing Town of Markham Town of Milton Town of New market Town of Niagara on the Lake Town of North Perth Town of Oakville Town of Pelham Town of Terniskaming Shores Township of King Loyalist Township Township of Russell Township of Springwater Township of West Lincoln Township ofWoolwich Village of Casselman Review of Voting and Vote Tabulation Alternatives - 2003 Municipal Election Page to ... .... ... ... AMeTO Association of Municipal Managers, Clerks and Treasurers of Ontario Review of Voting and Vote Tabulation Alternatives 2003 Municipal Election Voting Pros Cons Comments Municipalities Method Optical . Accurate results- . Electors must go to the poll . Election process to elector is City of Brantford Scan - eliminates manual location to cast votes similar to paper ballot with City ofBrockville Central counting . Uncounted ballots are transported manual count system City of Cambridge Count . Election process at the to a central counting location . If purchased, cost for future City of Elliot Lake polls may be scrutinized - . More labour intensive than poll elections will be City of Guelph City of Kitchener not the counting except for count system but less than a reduced( equipment paid for in City of North Bay the duplication process(re- paper ballot system 3 elections) City of Orillia mark of ballots) . Results are not available at the . Secrecy folders are provided to City of Qninte West . Fewer polling locations poll forthe candidate/scrutineer the elector for privacy of the Town ofIroquois Falls and election workers . Require space to store machines vote Town of Niagara on the . Earlier election night . Election Day - a large secure . Systems and present tabulators Lake results as compared to space is required to tabulate are not being supported by Town of Penetanguishene manual tabulation ballots and to accommodate vendors - new tabulators have . Audit trail- paper ballot election staff, ballots and not been introduced-vendors . Similar to traditional scrutineers moving to poll counters voting - ballot marked in . City of Quinte West utilized the space to the right of vote tabulator's audio ballot the name and placing into feature for advance vote a ballot box . All ballots counted at one location Review of Voting and Vote Tabulation Alternatives 2003 Municipal Election Page II ", .. /J6 k-b) &,/a, Medical Services Level of Need survey",CIlJ5 c:J.0fiJJ01;j in the Township of Oro-Medonte ~1. Family Name(s) Municipal Address Select applicable: Property Owner Tenant 1. Does every member of your family, residing in your home, presently have a Family Doctor? Permanent Seasonal Yes No If No. go to Question 5 2. Where is your Family Doctor's practice located? 3. If a doctor was to set up hls/her practice in Oro-Medonte, would you change doctors? Yes No Maybe 4. Do you anticipate your Family Doctor retiring in: The next two years The next three years More than five years 5. Please list the age of each member (including yourself) of your household (Living at the above address) 1. 5. ~ ~ a ~ ~ a 6. Would you be In favor of a property tax increase to finance a Medical Centre located in Oro- . Medonte? Yes No 7. As an alternative to a Medical Centre within the Township, should Council increase the funds currently donated towards Physician Recruitment efforts for your catchment area? Yes No 8. If a doctor establishes hislher practice in Oro-Medonte, do you want your name and address provided to the physician? Yes No If yes, provide mailing address If you answered "Yes" to Number 8, please provide your signature for consent to release your name and address. Name (please print) Signature Personallnlonnellon con1elned on \his lonn Is collected pursuant to The Municipal Freedom 01 Inlonnatlon and Protection 01 Privacy Act, and will be used lor \he purpose of establishing a database to detennlne \he level of need In \he municipality and to prO\llde physlclens with the names and addresses of Interested Individuals who are seeking a doctor. OuesllonA about \his collection should be directed to \he Freedom of lnlonnatlon Coordinator. '...."'>'i"'" , ' Dept. Report No. ADM 2006- To: Committee of the Whole Prepared By: Paul Gravelle & 002 Jennifer lielenewski Subject: Medical Services Department: Administration Council C.ofW. Date: January 5, 2006 Motion # R.M. File #: Date: RolI#: TOWNSHIP OF ORO-MEDONTE REPORT II BACKGROUND: II There is a shortage of family physicians not only in Ontario but across Canada and in the U.S.A. as well. It is estimated that 1.2 million Ontarians do not have a family doctor. The Ministry of Health has taken the following action to address the shortage of family physicians: The Under serviced Area Program provides incentive funding to new graduates (up to $40,000 in tuition reimbursement), plus relocation incentives of $15,000 to physicians going to an under serviced community. These physicians must sign a four-year return of service agreement. _ The Rural Ontario Medical Program facilitates training of medical students and graduates in rural communities and provides recruitment support. The International Medical Graduate Program has been expanded to increase the number of foreign-trained graduates assessed, trained and licenced in the Province. The Province is reforming primary care, moving towards family health groups, networks and teams. This is designed to improve use of existing resources and provide care more patients. There is a Provincial initiative to have 150 multi-disciplinary family health teams in place by 2007. The Province has recently proposed the creation of 14 local health integration networks. While health care is a Provincial responsibility, municipalities are increasingly being requested to take action to alleviate the doctor shortage in their community. , ~' In recent months, been requested to give consideration to the following: Increased funding to the Community Task Force forPhysici13nRecruitrnent Provision of financial assistance or incentives to doctors considering practicing in Ora- Medonte Municipal financial involvement in a medical center When considering these requests, Council must be mindful that the demand to increase the level of existing municipal services, the need to address the present infrastructure deficit and rising payroll and energy costs will make it increasingly challenging for the municipality to maintain annual tax increases at an acceptable level. In this financial environment, the municipality's ability to invest in additional services is severely limited. In order to assess the extent of the doctor shortage as it pertains to the municipality itself, a medical services level of need survey was circulated to the residents of Oro-Medonte. Please find attached a summary of the responses received thereto. Before we consider the municipality's involvement in initiatives to alleviate the shortage of family physicians, an overview of the state of the family physician is probably needed. Research and discussion with the medical community indicates that the days are probably over of a physician coming to a community to set up his/her practice. Family physicians are reluctant to open a solo practice because they realize they will be inundated with patients who do not have a doctor. It will be overwhelming for staff, for patients and for the physician. Joining a group practice also allows a physician to complete histories on patients before accepting them into their practice. Physicians' attitudes have changed in terms of the business of their practice. Most new physicians are not looking to set up their own practice in the old ways of buying a piece of property, purchasing medical and office equipment, hiring staff and paying overhead. The responsibilities of practicing medicine are far more important than running the business to new graduates. Instead of doing both, they are choosing to focus on medicine, without all of the responsibilities of a business attached. Most new graduates will likely join an existing family practice or group turnkey clinic and assist physicians that are already carrying excessive patient loads. It is not uncommon to see physicians carrying a patient load well in excess of the Royal College of Physicians and Surgeons recommendation of one physician to every 1,380 patients. Many newly recruited physicians are looking to begin in an existing practice and take on new patients as they become familiar and comfortable in their new location. They prefer to ease their way into a practice. Physicians are doing more Locum Tenens than ever before. These are agreements made between practicing physicians working in an office within a community who would like to take some time off, and a physician that does not operate a full time office who would be able to fill in. Many new graduates often spend at least one year traveling to potential communities doing Locums to take a "test drive" of the community. They find out what the community has to offer and settle there if and when they are ready. - 2- '~.'. ~3 In light of the doctor shortage, physicians are looking at incentives. These come in both soft and monetary form and are usually disbursed with a signed retum of service of contract for a number of years (usually four or five). Medical facilities are extremely important to every physician. All physicians have a keen interest in what the local medical facilities can offer them. In conclusion, physicians choose a community to live and practice for a host of different reasons. t II ANALYSIS: EXTENT OF DOCTOR SHORTAGE The survey responses indicate the following: 10.65% of respondents had no doctor 22.31 % of respondents have no doctor or travel further than neighbouring municipalities to their family physician 20.66% of respondents have no doctor or present doctor will be retiring within 3 years The estimated 1.2 million Ontarians who do not have a family doctor is approximately 10% of the Province's population. The shortage of doctors in the Township of Oro-Medonte is then fairly close to the Provincial norm. The Barrie under serviced area has a 14.89% rate of vacancy and the Orillia under serviced area a 13.33% rate of vacancy. The vacancy rate of both areas combined is 14.52%. The Ministry of Health, in determining if an area should be designated as an under serviced area uses a formula based on recommendations from the Royal College of Physicians and Surgeons of one physician to every 1,380 patients. Based on the estimated population of the municipality being 20,000 and applying the said formula, the doctor shortage for the Township of Oro-Medonte as indicated from the survey responses is between 1.54 and 3.23. CONTRIBUTION TO DOCTOR RECRUITMENT COMMITTEES In 2005, the municipality contributed $2500 to the Community Task Force for Physician Recruitment for the Barrie under serviced area and the Doctor Recruitment Committee for the Orillia under serviced area. The purpose of these doctor recruitment committees is to bring physicians, hospital administrators, community leaders and municipal leaders together to develop and implement strategies to train, recruit and retain physicians. Because of the committees close ties to the medical community, these recruitment committees are best positioned to develop and implement strategies to alleviate the said doctor shortages. The attached update from the RVH Doctor Recruitment Committee reflects that it has been successful in 2005 in attracting doctors to the area and have doctors confirmed for 2006. - 3 - ~1 A survey of Simcoe County municipalities reveals that many have made contributions to doctor recruitment committees or are considering doing so. This is considered the most effective manner the municipality can contribute to alleviating the doctor shortage. As such, we would recommend that the municipality provide funding to the Community Task Force for Physician Recruitment for the Barrie under serviced area to the maximum amount requested there from. The survey indicates that the number of Township residents with doctors in Barrie or Orillia is similar. As such, Council should consider contributing an equivalent amount to the Orillia Doctor Recruitment Committee, if requested. It should be noted that 56% of the respondents to the survey were in favour of increasing funds directed towards doctor recruitment. This total was comprised of 55% of the respondents with a doctor and 63% of the respondents with no doctor. FINANCIAL ASSISTANCE OR INCENTIVES TO DOCTORS As stated earlier, the Province offers physician applicants up to $40,000 in tuition credits in exchange for a three or four year service commitment and up to $15,000, paid over four years, who relocate to southem communities designated as an under serviced area. Criteria for the under serviced area grant is that the eligible candidate have a licence to practice in Ontario and must not have accessed a grant through the program in the past. There is a requirement that a full time family practice be established. There is no clear definition of what constitutes a full time family practice. Some of the family physicians practice 5 full days a week while most average 3.5 to 4.5 days per week in their practice. The Community Task Force for Physician Recruitment provides up to $5,000 towards relocation costs. Potential recruits are looking at the other financial and soft incentives being offered when determining where to locate. These include but are not limited to: subsidized housing, grants, golf, ski & gym memberships and spousal support. A survey of Simcoe County municipalities revealed that only a few have provided financial assistance or incentives. The Town of New Tecumseth provided $50,000 per doctor for a total offive doctors. This program has now been discontinued. The Township of Springwater paid the office renovation costs, acquired medical equipment from a retiring doctor and provided office furniture for a doctor who chose to open a full-time practice in Elmvale. The Township of Ramara subsidizes rent in the first years of practice with the amount of rent eventually increasing to the full amount. This allows the doctor to build his practice although in this era of doctor shortages, the time frame to do so is lessening. -4- " ~.'.5 The Township of Clearview offered a potential recruit a $50,000 interest free loan. The doctor then requested the municipality pay for golf and ski memberships. The municipality withdrew its offer. , ". .... These examples indicate that there is a wide range of financial assistance or incentive packages possible. The municipality should consider any written proposal for financial assistance or incentives from a physician and evaluate it on its merits on a cost/benefit basis. We respectfully recommend that any financial assistance or incentive provided by the municipality should be either a one time cost or expire after a period of time. The basic premise of the financial assistance or incentive is that it should allow the physician to build up a practice or reduce any debt load he/she is carrying. MEDICAL CENTER While it has been established that there is a doctor shortage, we must now determine if there is a need for housing for doctors and if so, what the municipality's involvement in the provision thereof should be. There is presently commercial space available in the municipality. A review of real estate advertisements reveals that commercial office space is available at various locations in Barrie (copy of an example thereof is attached). We would specify the newly constructed Royal Court Medical Centre located next to RVH and fairly close to the Township of Oro-Medonte's boundary. We believe there is commercial space also available in Orillia. As such, we believe the private sector is active in the provision of commercial space in the region. Staff would question the need for the municipality to become involved in the development and mark-eting of commercial space. We could understand involvement by municipalities isolated from major urban centers with little or no commercial development. The role of municipal government should be to create an environment conducive to commercial development. The Township of Oro-Medonte has done so in the following manner: No municipal development charges are applied to commercial development Tax rates have been kept at the lowest level possible The municipality should be willing to consider the partial or full waiving of building permit and planning application fees relating to any private sector proposal for the development of a medical centre. Is there a need for a medical center in Oro-Medonte? It should be the private sector that determines the need, or more specifically, the financial viability of this type of development in Oro-Medonte. We would question the prudence of investing municipal funds in an area with the inherent risks of the real estate market. It should be noted that the Town of New Tecumseth purchased five units within a condominium development to house five full-time physicians. These units are leased to an operating firm. They are presently occupied by a pharmacy, a chiropractic clinic anda medical clinic. Doctors at the medical clinic pay an hourly rate. -5- , -~{p The Township of Ramara operates a medical center that houses two doctors. This facility was constructed by the Lions Club and then turned over to the municipality. OVERVIEW Due to the Recruitment Committee's close ties to the medical community and its ability to assess a physician's credentials, we believe that enhancing the municipal contribution to the doctor recruitment committees and providing limited financial incentives to full-time physicians recommended by the Recruitment Committee wishing to locate in Oro-Medonte is the most efficient and effective manner the municipality can make a contribution to alleviating the doctor shortage in the region. ~ RECOMMENDATIONS: I 1. THAT Report No. ADM2006-002 be received and adopted. 2. THAT the municipal contribution to doctor recruitment be considered during 2006 budget deliberations. 3. THAT Council considers proposals from physicians for financial incentives on its merits on a cost/benefit basis. 4. THAT the Doctor Recruitment Committees be advised accordingly. Respectfully submitted, ?:f' ^ :. . )t~)s~ Je nifer Zielenew . . AO ;;J n O~ Paul Gravelle Treasurer - 6 - ,::J(!~:.;:::..:\>: .....................................~... . Townstup olOro-Medonte Medical Services Level 01 Need Survey Analysis 01 Responses Summary of Households Wlth/Wl1hout Doctors Have Doctor No Doctor Permanent Prooel1v Owners 1045 935 110 Seasonal Propel1v Owners 20 20 0 Tenants 24 18 6 Total 1089 973 116 .. There are 283 residents in the 116 households wilh no doctor NOTE: Total Households in Municipality 8,341 Summary of Households Willing/Not Willing to Change Doctors Willino to Chanoe Nol Willi no Chanoe Mavbe No Response Permanent 158 507 270 7 Seasonal 3 13 3 Tenants 5 0 0 1 Total 166 520 273 8 Households with Doc1Ors. When RetirIng 2 Years 3 Years > 5 Yrs Permanen1 35 68 814 Seasonal 1 1 16 Tenanls 2 2 1 Total 38 71 831 In Favour of Tax Increase For Medical Centre Have Doctor No Doctor Total Permanent 279 66 345 Seasonal 5 5 Tenants 8 2 10 Total to Increase Tax 292 68 360 In Favour at Increasing Funds Directed Towards Doctor Recruilment Have Doctor No Doctor ' Total Permanent 514 69 583 T enanl 14 4 18 Seasonal 10 10 Tolalto Increase Funds 538 73 611 Wanted to be on a Doctor List Have Doctor No Doctor Tolal Permanent 349 99 448 Tenant 3 3 T alai Lisl 352 99 451 ~ Township ofOro-Medonte Medical ServiCes Level of Need Survey Location of Doctors For Households W~h Doctor Property Owners Unknown " 8 Oranoeville 1 Aurora 3 Orilla/Coldwater 1 Bala 1 Orillia 363 Barrie 331 Orillia/Allislon 1 Barriel Alliston , Orillia/Avr , BarrielBradford 1 OiilliaIBarrie 16 Barrie/Coldwater 3 OrilliaIBase Borden 1 Barrie/Midhurst 1 OrilliaIBrechinlBeaverton 1 Barrie/Midland 2 OrillialColdwater 7 BarrielNewmarkel 1 OrilliaIMidland 1 Barrie/Orillia 1 OrilliaIT aronto 4 Barrie/Scarborou!:Ih 1 Owen Sound , Barrie/Stroud 5 Painswick 2 BarrletT oronto 6 Parry Sound 2 BarrietT otlenham 1 Penetanouishene 4 Base Borden/Newmarket 1 Powassan 1 8ollon 2 Richmond Hill 3 Bracebridlie 2 Scarborouoh 1 Bramoton 2 StouHville 1 Bramoton/T oronto 1 Stroud 5 Brechin 1 Thornburv 1 Coldwater 49 Thornhill , Coldwater/Scarborouoh 1 Toronto 41 Collinowood 2 T oronto/80llon 1 CollinowoodlWasaoa Beach 1 T otlenhamtT oronto 1 Etobicoke 1 Unionville 1 Huntsville 1 Unknown , Innistil 2 Wassoa Beach 1 London 3 Washaoo 1 Maple 2 Whitby , Markham 1 Willowdale 1 Markham/North York 1 Woodbridoe 1 Matheson 1 955 Midhurst 6 Midland 15 Milton 5 Mississauoa 4 MississauoaIBramoton 1 New T ecumseth 1 Newmarket 5 NewmarkellAurora 2 Niaoara Falls 1 North Bav 1 North York 1 Oakville 3 OakvilleIMississauoa 1 Tenants Barrie 8 OrillialColdwater 1 Orillia 3 Coldwater 2 Oskville 1 Brampton 1 lnformation Not Entered 2 18 "Where two loca,ions listed, one spouse has a doclor in one location &lhe other spouse in another location ,~ ,'; ~ Willlng~ 4 1 50 1 1 1 3 1 1 2 1 1 1 3 1 1 1 2 2 1 2 2 3 1 1 1 4 1 1 1 29 1 1 1 2 1 1 3 18 1 1 1 1 1 158 Permanent Tenants Barrie Brampton Oakville Total Permanent Property Owners Or. Location Unknown Bala Barrie BarrieIMidland Barrie/Scarborough Barrie!Stroud BarrlelT cronto BarrielT oltenham Base BordenlNewmarket Bolton Bracebridge Brampton BramplonIToronlO Coldwater Collingwood CollingwoodlWasaga Bch Huntsville Innislil London Matheson Midhurst Midland Milton Mississauga MisslssaugalBrampton New Tecumseth Newmarket NewmarketlAurora Oakville Oakville/Mississauga Orillia OrillialAllislon OrilliaIBarrie Painswick Parry Sound Powassan Stouflville Stroud Toronto TorontolBolton T oltenhamlT OIonto Unionville Wasaga Beach Whitby Non Perm Tenants Ori1lia Barrie Total Seasonal Milton Mlssissauga Newmarket Total 1 1 1 3 1 1 2 1 1 1 3 ,'., '..", r._.... '0" . '~;, , J . ,:',.. '.. : ,'~I, '/iK . '.: . '(j:>.~~~ '. ..' . UPbATEONCANDI1),~T'ES.;i'~ciYemb~r200S ~.:."_' _~"."...<':.'....:.:}.,:..'..'l_;: .:.,...:'.:......:-~:,~:.~...:._",..~.~,. ..' ,',,: , .;".' '. ,.' '.;', . .. ," '.' "-..' .', '--- '.':., ,.: (ocat16n.~-. ...... '(j::';' ....... "'. ,'" -" .' ,. . . ," .,.,.,., '.' , : ~ ~. ;./ " " . Edihur\si~niNB" '. Wio'nipeg:','.,. ','CarbOnear.Nfid, . ,~~:;rt'~';"T':. ..... Hes.dent , MSMaster ,~: ,': ::;yqney,f.js;<' ',) , . Resi,deot -,UqfT, >>, ", ' " Hesident- McMaster';'" '. 'R;;sid,mi,'0"lho4sie'-'" -, Rasia;',;t; Dalhousie' !: . '.' ,roTooto' ,.' '-:. , .Wiodsor."::' ,r ',Sydiley,'NS..': " .' . : '," Resid~",Oall)Ousie~: SaulfSte..l\1ari/<' >, Sudbul# '..' SUdb.l'ry, "." .;'.'~' ResIdent - McMaster '..,.,;- . .. R'1sidenl; M<;Ma~l'1r..::.J ','. .-.,.' " ...:., ,..". . ''''. ;~. ". '. ....... '. " .,' .,' . _, ,__' '. , ,,'. I' ~__ .' ". _ _ --_ -"', " __' " - .' .- ,--. ,. LocumPhysicjao~: 157 .(family medlcl~e, iOlemall'ruidicioe,pealalrics;~mergencYmedi.cine) " , SaukSle,'Marie' : Timmo'r.ls:' ;Geotgia:US>,< . .Charlottetown, .PSI ' . Resident :'.We'stem~. . . Sdmu,;Slori, NB ,: . ,Residenf:c. McMasler .,SYd,;ejl,.NS, .., Sydney, l'!.S' .' . Special notes:. '. .~. '. 6 new familyphyslcfans (4 oewpaliiintloi3d~:2replac"merit phYSI~ian~) . .:0> '6 phYSici"ns'frOm$ydneY,'NOya Stolia(.111ln total l.orritiieeaslcoasl) 1>7 rtp; ciUAP; 1 RPA, 1 Rep ac:cessed from~Oci"" .. '.' - '. "'- ,,-.', - ", " " ,"'; "--:'.' ,- ,.' --,.... . ~. Fuliy'st3ffed in psychiatrY Dys~".'!"erA006" .. . ". ~. '.." . ~' -. ",l"~ograin " ',:. ... . -.-' ~ ,. , ~ ..,' . ,., ',HPA,,:"'o,> :U~P ,'oFTP ..' 'FTf'.:" ., ,~-"": ':':"-:, '~"'" '''~p:,,:,;, " . ..i=1;P:ll:.s.P' ". . ;HP,UAp: ,: FTP;UAP ,~- ",''l)AP''.; . 'F1f; u~r? '.' . ',: FT'p Dr, Ro6ertDinn\.,.;all~.Radialio'r\onboIOgiSt- August' 'Or,. James ,Briedy'-:'Radiati<;>o'Oni;oIOgisl'~Aligust " Dr. 'JOho:Kir\1';;RadiationOncoiogisl-A~9USl." '. Or..l3arn"rd Gummings'~ Radialion (jnCoI6gist":'A.l'g'~sl '.' , , . " . , .." '. ::..... ,'. .'~ "~- 2'1'. .:2.2.' ',23: 24. , >, physicians ,Confirm!idfor.2006:',. ' , ' . 1,' Or. ,Kelly Em\3rSon"-' Family Medigine '. . <2; Or, ~ur\Kim~.EmergenCl'". ' . ,3; Or. Chris Giorshev'-Smergency , ,4, Dr.,Janel.Baker'-: FamilyMeqicine: '5.' Or. Simon Kim -'lnlemaiMedicim;' Q, Or.SYadKaziml-Palhl:ikiQY.' . ;", . pr;' Chris idestriJp ~Anaeslhesia, . B. . Or.RjffelMali~;-PsychialrY' . , g;, 'Dr, 'NazirMali~ ,;;psychiatry' ",', " .'1 -.. ~ARKE:E.J..AC:. c 9~ MER C I,A l ~I & INDUSTRIAL ;) 38 SIMCOE BUSINESS MAGAZINE NOVEMBER 2005 . . Oro-Medonte Residents see a Medical Centre as a Critical need. While the average direct mail survey gets a 2% response the Oro-Medonte Medi~al Services Level of Needs Survey got a massive 13% response showing the high level of concern that residents have about this issue. More than 25% of respondents either do not have a family doctor or have to travel more than 50 miles to see one. A staggering 35% of respondents were willing to accept a tax increase to accomplish the establishment of an Oro-Medonte Medical Centre. This means that even some of those respondents with doctors realize the need and are willing to pay to correct it. The vast majority of respondents want more investment in attracting doctors to Oro-. Medonte. Over 40% of respondents want to be put on an Oro-Medonte doctor's list. "The reponse is overwhelming" says John Thornton, Chairman of a committee to Establish a Medical Centre in Oro-Medonte " When we went to Council with our concerns we were told that council needed facts before acting. Although we had facts and figures for Ontario and Simcoe as a whole we did not have specific data for Oro-Medonte other than many anecdotal references. We agreed to wait for a survey to be completed and we now have the facts. We now need council to budget for the Medical Centre, pi~k a site and start the process of recruiting doctors ASAP." Mac Shiells, Vice Chairman of the committee was equally enthused with the result. "1 thought the results were astounding. We did not think the question asking support for an open ended tax increase was fair and asked council to make an estimate to give people an idea of the size of the increase. We believe it would be no more than $10-$20 per household. Council chose to leave the amount open ended. Even so, an amazing 35% of respondents agreed to a tax increase. Although the majority of respondents were willing to increase funds to attract doctors, many more may have opted for a tax increase had they known it would be minimal." The Committee are now expectantly awaiting council response to the results. The committee have already identified several doctors indicating interest in locating in Oro- Medonte and are willing to assist council with their recruitment efforts. Much of the financing for technical equipment and infrastructure as well as support for Nurse practitioners is available from the Provincial Government. The time has come for Oro-Medonte, one of the fastest growing areas of Ontario, to look to the future and ensure easy access to family physicians for all Oro-Medonte residents by building a Medical Centre within our boundaries. Contacts: John Thornton Mac Shiells 705 835-5862 705 835-0000 Ibornton.iohn(ai,svIDPatico.ca macsOl(tilsvmpatico.ca i. ;.;;2b U/5k cA6 ct.A-It.buk! ~ C&v>o--e.,:7 . d) Report No, ADM 2006-002, Jennifer Zieleniewski, CAO and Paul Gravelle, Treasurer, re: Medical Services, Motion No. CW060111.151Amendmentl Moved by Hughes, Seconded by Crawford It is recommended that the recommendation with respect to Report No, ADM 2006- 002 re: Medical Services be amended to include: "5, That an Ad Hoc Committee of Council be formed to facilitate and co- ordinate initiatives," Carried, Recorded Vote Requested by Deputy Mayor Hughes Deputy Mayor Hughes Yea Councillor Marshall Nay Councillor Buttineau Nay Councillor Crawford Yea Councillor Fountain Nay Councillor Hough Yea Mayor Craig Yea Motion No. CW060111.16 Moved by Crawford, Seconded by Fountain It is recommended that 1, Report No, ADM 2006-002, Jennifer Zieleniewski, CAO and Paul Gravelle, Treasurer, re: Medical Services be received and adopted, 2, That the Municipal contribution to doctor recruitment be considered during 2006 budget deliberations, 3, That Council consider proposals from full time physicians recommended by the Physician Recruitment Committees for financial incentives on its merits on a cosUbenefit basis, 4, And Further that the Doctor Recruitment Committees be advised accordingly. 5, That an Ad Hoc Committee of Council be formed to facilitate and co-ordinate initiatives, Carried As Amended, Page 7 Committee of the Whole Meeting January 11, 2006 February 7, 2006 / Je-\ c{~~ ^ ~? ~'7?r'_ .J)"6K Z-1o:M -fo ~7 JS(}. Dear Arbourwood Homeowner: In my role as Deputy Mayor I have been in consultation with residents and Township staff regarding the periodic disclouration in municipal water that is being experienced by some homes. This letter is to provide a common explanation, to outline the strategies that the Township staff is using to alleviate the problem and to make homeowners aware of what they can do to help mitigate the situation. It is believed that the brown disclouration is the result of the "hard water" from the well causing mineral deposits to build up inside water pipes over time. When this problem first occurred, Township staff flushed the water system in an attempt to eliminate the loose mineral deposits. Unfortunately, this did not fully solve the problem and more aggressive action is needed. Staff is planning to swab the pipes. However, due to the large volumes of water needed for the process and the possibility that digging might be required, it is necessary to wait until spring to do the swabbing. It appears that the breaking loose of the mineral deposits is direetly related to fluctuations that occur in water pressure. Fluctuations occur when the pumps turn on and off as a result of electrical power interruptions or variations in power that sometimes occur when hydro workers do repairs to the hydro grid. During the interim, before the swabbing of the pipes takes place, it may be necessary for some intervention work to be earried out. Such intervention could create a brief period of water discolouration. When the lines were last flushed, the Township posted signs to notify residents at the entrances to the subdivision. Unfortunately, it was learned that the posting of the signs did not have the desired outcome of making all residents aware. Consequently, signs will be posted further in advance of any work planned for the water system. A resident, Werner Theil, has volunteered to be the contaet for a telephone relay system for anyone who would like to receive a telephone call to notify them in addition to the earlier placement of signs advising of scheduled work. Attempts will be made to provide notification to those wishing to be contacted by telephone. However, it is possible that homeowners who do not have a telephone answering serviee eould be missed during this volunteer phone relay. Should you wish your narne to be placed on the telephone relay system please telephone 487-2128 or email hhughes@oro-medonte.ca Due to the discolouration related to the recent power failure, homeowners are advised take special precautions, such as not doing laundry, around the time of power interruptions. These precautions should extend from the time of the initial power failure and beyond the time that the power is restored. It is regrettable that it is necessary to wait until spring to perform the swabbing. Hopefully, the information contained in this letter will, in the interim, enable residents to react to changes that could eause the problem to reappear. Thank you for your patience in this matter. S' c ~~H"~ Deputy Mayor Oro-Medonte THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE \)~ PUBLIC MEETING MINUTES Re: Proposed Amendment Zoning By-Law 200S-ZBA-24/2S, Part of Lot 16, Concession 1 (Oro), Township of Oro-Medonte (Viola Tuck) January 30, 2006 @ 7:00 p.m. Municipal Council Chambers Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Paul Marshall Councillor Ralph Hough Councillor John Crawford Councillor Ruth Fountain Staff Present: Bruce Hoppe, Director of Building and Planning Services; Janette Teeter, Clerk's Assistant Also Present: Terry Allison, John Miller, Craig Drury, Bob Barlow, Mel Coutanche, Frank Lepschi, Frank Pizitelli, Michelle Hughes, Eva Kroger, Charles Style, Dianne Keene, Gary Tuck, Ian Sponagle, Dianne Johnstone, Grace Kidd Mayor J. Neil Craig called the meeting to order and explained the public meeting is to obtain public comments on proposed amendment to the Zoning By-Law. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on January 9, 2006 and posted on a sign on the subject property on January 9, 2006. The following correspondence was received at the meeting: Nottawasaga Valley Conservation Authority dated October 4, 2005 [separate correspondence for File #2005-ZBA-24 and File #2005-ZBA-2S]; Simcoe County District School Board dated January 18, 2006. Bruce Hoppe, Director of Building and Planning Services, provided an overview of the proposed amendment to the Zoning By-Law. The following persons offered verbal comments with respect to the proposed amendment to the Zoning By-Law: None. The Mayor advised that written submissions will be received at the Township office until February 10, 2006. There being no further comments or questions, the meeting adjourned at 7:04 p.m. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE PUBLIC MEETING MINUTES Re: Proposed Amendment Zoning By-Law 200S-ZBA-26, Part of Lot 22, Concession 9 (Oro), Township of Oro-Medonte (Harvey and Dianne Johnstone) January 30, 2006 @ 7:0S p.m. Municipal Council Chambers Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Paul Marshall Councillor Ralph Hough Councillor John Crawford Councillor Ruth Fountain Staff Present: Bruce Hoppe, Director of Building and Planning Services; Janette Teeter, Clerk's Assistant Also Present: Terry Allison, John Miller, Craig Drury, Bob Barlow, Mel Coutanche, Frank Lepschi, Frank Pizitelli, Michelle Hughes, Eva Kroger, Charles Style, Dianne Keene, Gary Tuck, Ian Sponagle, Dianne Johnstone, Grace Kidd Mayor J. Neil Craig called the meeting to order and explained the public meeting is to obtain public comments on proposed amendment to the Zoning By-Law. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on January 9, 2006 and posted on a sign on the subject property on January 9, 2006. The following correspondence was received at the meeting: Lake Simcoe Region Conservation Authority dated October 12, 2005; Simcoe County District School Board dated January 18, 2006. Bruce Hoppe, Director of Building and Planning Services, provided an overview of the proposed amendment to the Zoning By-Law. The following persons offered verbal comments with respect to the proposed amendment to the Zoning By-Law: None. The Mayor advised that written submissions will be received at the Township office until February 10, 2006. There being no further comments or questions, the meeting adjourned at 7:09 p.m. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE PUBLIC MEETING MINUTES Re: Proposed Amendment Zoning By-Law 200S-ZBA-30, Part of Lot 27, Concession 6 (Oro), Township of Oro-Medonte (Frank Lepschi) January 30,2006 @ 7:10 p.m. Municipal Council Chambers Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Paul Marshall Councillor Ralph Hough Councillor John Crawford Councillor Ruth Fountain Staff Present: Bruce Hoppe, Director of Building and Planning Services; Janette Teeter, Clerk's Assistant Also Present: Terry Allison, John Miller, Craig Drury, Bob Barlow, Mel Coutanche, Frank Lepschi, Frank Pizitelli, Michelle Hughes, Eva Kroger, Charles Style, Dianne Keene, Gary Tuck, Ian Sponagle, Dianne Johnstone, Grace Kidd Mayor J. Neil Craig called the meeting to order and explained the public meeting is to obtain public comments on proposed amendment to the Zoning By-Law. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on January 9, 2006 and posted on a sign on the subject property on January 9, 2006. The following correspondence was received at the meeting: Simcoe County District School Board dated December 1, 2005. Bruce Hoppe, Director of Building and Planning Services, provided an overview of the proposed amendment to the Zoning By-Law. The following persons offered verbal comments with respect to the proposed amendment to the Zoning By-Law: None. The Mayor advised that written submissions will be received at the Township office until February 10, 2006. There being no further comments or questions, the meeting adjourned at 7:14 p.m. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. Committee of Adiustment Minutes . Thursdav December 1. 2005. 5:00 p.m. In Attendance: Chairman Allan Johnson, Member Dave Edwards, Member Garry Potter, Member Lynda Aiken, Member Michelle Lynch and Secretary-Treasurer Andy Karaiskakis 1. Communications and Correspondence a) None 2. Disclosure of Pecuniary Interest None declared 3. Hearinas: 5:00 Paige Custom Homes 2005-A-02 Conc. 1, Plan 1, Part Lots 14, 15, Part 2 on 51 R-32684 (Oro) 71 Barrie Terrace In Attendance: David Seaman, owner of Paige Custom Homes . BE IT RESOLVED that: Moved by Dave Edwards, seconded by Lynda Aiken "That the Committee hereby approve Minor Variance 2005-A-02 as revised subject to the following conditions: 1. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13; 2. The proposed dwelling be no closer than 11.38 metres (37 feet) from the average high water mark of Lake Simcoe; 3. The proposed dwelling be no closer than 6.74 metres (22.1 feet) from the front lot line; 4. The cantilevering deck shall be no closer than 7.88 metres (25.8 feet) from the average high water mark of Lake Simcoe; . 5. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing that conditions 2, 3 and 4 are met; Committee of Adjustment-December 1, 2005 Page 1 6. That the setbacks be in conformity with the dimensions as set out in the application and on the sketches submitted with the application dated September 29, 2005 and approved by the Committee. .. ...Carried." 5. Other Business None 6. Adiournment Moved by Dave Edwards, Seconded by Michelle Lynch "We do now adjourn at 5:35 p.m." ... Carried." (NOT~ ~tape of this meeting is available for review.) \, o~,pe"6.:r\l! vI; 1 Sej~.., Allan Johnson \ Andy Karaiskakis ~\ Committee of Adjustment.December 1,2005 Page 2 -----Original Messaae----- From: Sent: Tuesday, January 31, 2006 7:07 PM To: Harold Daynard Subject: Sign for Hobart To who it May Concern, I have noticed over the last few years that several signs have popped up naming the various hamlets and or communities that make up Oro-Medonte township. One sign is missing. Hobart. The school and the church are still standing but no sign exists to mark this little farming community. My family has been in Hobart for over four generations and we are in the recent book about our fine township. What can be done to have a Hobart sign erected in this little known part of our township? In case you can't find it on the map the corner of the 6th concession and Mount St. Louis road is where we are. The church is just down the road. Thanks Chris Douglas 835-5534 ~ \ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2006- 011 Being a By-law to authorize the execution of a Tax arrears extension agreement WHEREAS The Corporation of the Township of Oro-Medonte has registered on the 151h day of March 2005 a tax arrears certificate against the land described in Schedule "A" attached hereto and forming part of this By-Law. AND WHEREAS Section 378 of the Municipal Act, 2001, S.O., 2001, C.25 as amended provides that a municipality may by By-law authorize an agreement with the owner of such land to extend the period of time, which the cancellation price payable on the land is to be paid. NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. THAT an agreement be entered into by the Corporation with the owner of the iand described in Schedule "A" to extend the time period in which the cancellation price payable on this land is to be paid beyond March 15"', 2006. 2. THAT the agreement be substantially the same form and contain the same terms and conditions as set out in Schedule "B" attached hereto and forming part of this by-law. 3. THAT the Mayor and Clerk be authorized to enter into the agreement on behalf of the Corporation. THAT this By-law shall have effect immediately upon final passing. BY-LAW READ A FIRST AND SECOND TIME THIS 15TH DAY OF FEBRUARY, 2006. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2006. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Description of the land: Roll # 4346 010-011-24610 SCHEDULE "An BY-LAW NO, 2006- 011 Concession 12 PI. Lot 23 Part 2 RP 51 R25024 \ \ , THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE SCHEDULE "B" BY-LAW NO. 2006- 011 THIS AGREEMENT made in triplicate the 1" day of February. 2006. BETWEEN THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Corporation" -and Hereinafter calied the "'Owner" WHEREAS the owner is the owner of the land in the Township of Oro-Medonte described in Schedule "'A"' attached hereto and formin9 part of this agreement. AND WHEREAS the said land is in arrears of taxes on the 1st day of February. 2006 in the amount of $22,304.05 and a tax arrears certificate was registered in the Registry Office on the 15th day of March. 2005 in respect of the said land. AND WHEREAS pursuant to Section 378 of the Municipai Act. 2001, S.O, 2001, C.25 as amended a municipalily may by By-law, authorize an extension agreement be entered into by the Corporation with the landowner to extend the period of time in which the cancellation price in respect to the said land is to be paid. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and of the covenants and obligations hereinafter contained, it is hereby agreed as follows: 1. The Owner agrees to pay to the Corporation the sum of $600.00 (six hundred) dollars monthly, payable on the 10th day of each and every month commencing on the 10th day of February, 2006. to and including the 10th day of January, 2011. 2. In addition to paying the amounts provided for in Clause 1. the Owner agrees to pay all taxes levied on the land as they become due during the tenor of this Agreement 3. Notwithstanding any of the provisions of this Agreement, the Municipal Act. 2001. S.O. 2001, C.25. as amended, shall continue to apply to the collection and enforcement of all tax arrears and all taxes except that the Treasurer and the collector of taxes of the Corporation. without waiving the statutory rights and powers of the municipality or of the Treasurer, shall not enforce collections of such tax payments, except as set out in Clauses 1 and 2, during the time the Agreement is in force so long as the Owner is not in default hereunder. 4. In the event the Owner defaults in any payments required by this Agreement. this Agreement upon notice bein9 given to the Owner by the Corporation. shall be terminated and the Owner shall be placed in the position he or she was before this Agreement was entered into. In the event of a default, this Agreement shall cease to be considered a subsisting agreement on the day that the notice of termination is sent to the Owner. 5. Immediately upon the Owner making all the payments required under paragraphs 1 and 2, this Agreement shall be terminated and, the Treasurer shall forthwith register a tax arrears cancellation certificate in respect of the said land. 6, Notwithstanding the provisions of paragraphs 1 and 2. the Owner and any other person may at any time pay the balance of the cancellation price and upon receipt of the aforesaid payment by the Corporation, this Agreement shall terminate and the Treasurer shall forthwith register a tax arrears cancellation certificate. 7. This Agreement shall extend to and be binding upon and ensure to the benefit of the Parties and to their respective heirs, successors and assigns. Paoe 2 Schedule "B" Bv-Law No. 2006-011 8. If any paragraph or part of paragraphs in this Agreement be illegal or unenforceable. it or they shall be considered separate and severable from the Agreement and the remaining provisions of the Agreement shall remain in force and effect and shall be binding upon the Parties hereto as though the said paragraph or paragraphs or part or parts of paragraphs had never been included. 9. Any notice required to be given to the Owner hereunder shall be sufficiently given if sent by registered post to the Owner at the following address: RR1 Hawkestone ON LOL HO In WITNESS WHEREOF the Owner has hereunto set his hand and seal and the Corporation has caused its Corporate Seal to be hereunto affixed, attested by its proper Officers. SIGNED, SEALED AND DELIVERED IN THE PRESENCES OF Witness Mayor, J. Neil Craig Witness Clerk, Marilyn pennycook f~~~.~~ Witness Owner, '\ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2006-013 Being a By-Law to Authorize the Issuance of Certificates of Maintenance and Final Acceptance (Underground Works) and Substantial Completion and Acceptance (Aboveground Works) for Maplehill Estates (Phase II), Registered Plan 51 M-633 WHEREAS Section 51, Subsection (26) of the Planning Act, R.B.a. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with Maplehill Estates in May, 1999. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the Certificates of Maintenance and Final Acceptance (Underground Works) and Substantial Completion and Acceptance (Aboveground Works) for Maplehill Estates (Phase II), Registered Plan 51M-633 may now be issued by the Township Engineers (Totten Sims Hubicki Associates) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro- Medonte and Maplehill Estates. 2. That the attached Schedule "A", Certificate of Maintenance and Final Acceptance (Underground Works) shall form part of this By-Law. 3. That the attached Schedule "B", Certificate of Substantial Completion and Acceptance (Aboveground Works) shall form part of this By-Law. 4. That this By-law shall come into force and take effect on the final date of passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 15TH DAY OF FEBRUARY, 2006. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2006. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook .~.~ al'"chJtect:. pJanners Schedule "A" to By-Law No. 2006-013 ~RG ROBINSON _~(8ooIWIOL'fI), .-- TOWNSHIP ENGINEERS CERTIFICATE OF MAINTENANCE AND FINAL ACCEPTANCE (UNDERGROUND WORKS) MUNICIPALITY Townshio of Oro-Medonte PROJECT MaolehiD Estates - Phase 2 Plan 51M-633 DEVELOPER 1091402 Ontario Ltd. FILE NO. 12-90042-53 CMMA&H 43T -90055'1 Descriotion of the Works: . Storm sewer system and SWM facility in the MaplehiII Estates Subdivision - Phase 2 on Pineview Drive and Northwood Court. We, R.G. Robinson and Associates (Barrie) Ltd. !fotten Sims Hubicki, notifY the Municipality that to the best of our knowledge and judgement: 1. The Developer named herein has completed the required maintenance work, has rectified know deficiencies and has fulfilled the other terms of the Subdivision Agreement. 2. The period of maintenance of this Subdivision A nt expires on the issuance of this Certificate. o.re~. 1',24'/ Signature: K:\90042-S3'Sub.Ccrt ofM &F. A Uodetgrouod.doc ~TI1I engineers architects planner. Schedule "B" to By-Law No. 2006-013 ~RG ROBINSON _-'-(B.UUOLm ._~ TOWNSHIP ENGINEERS CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE (ABOVEGROUND WORKS) MUNICIPALITY Township of Oro-Medonte PROJECT Maplehill Estates - Phase 2 Plan 51M-633 DEVELOPER 1091402 Ontario Ltd. FILE NO. 12-90042-53 (MMA&H 43T-900551 Description ofthe Works: Roadways in the Map]ehill Estates - Phase 2 Subdivision consisting of: . PINEVIEW DRIVE from Bidwell Road north to Northwood Court; a distance of658 metres (2,159 feet) . NORTHWOOD COURT from Pineview Drive easterly and then south to the cul-de-sac; a distance of 354 metres (1,161 feet) . NORTHWOOD COURT from Pineview Drive westerly to the cul-de-sac; a distance of 4]4 metres (1,358 feet) We, R.G. Robinson and Associates (Barrie) LtdJTotten Sims Hubicki, notifY the Municipality that the above mentioned works were inspected on December 9, 2005 and to the best of our knowledge and judgemen~ are complete in accordance with the Subdivision Agreement except for the deficiencies below: . Nil We hereby accept these works for use and operation by the Municipality subject to the rectification of the above noted deficiencies and to the rectification of any further deficiencies that may become apparent during the maintenance period and to the maintenance that is require by the Subdivision Agreement and its Amendment The date of Substantial Comp]etion and Acceptance (A December 9, 2005. t Zool Signature: K:\90042-51\Sub.Completion Abovegrounddoc '- - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2006-014 Being a By-Law to Authorize the Issuance of Certificates of Maintenance and Final Acceptance (Underground Works) and Substantial Completion and Acceptance (Aboveground Works) for Woodland Estates, Registered Plan 51 M-726 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with Woodland Estates in August, 2002. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the Certificates of Maintenance and Final Acceptance (Underground Works) and Substantial Completion and Acceptance (Aboveground Works) for Woodland Estates, Registered Plan 51M-726 may now be issued by the Township Engineers (Totten Sims Hubicki Associates) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro- Medonte and Woodland Estates. 2. That the attached Schedule "A", Certificate of Maintenance and Final Acceptance (Underground Works) shall form part of this By-Law. 3. That the attached Schedule "B", Certificate of Substantial Completion and Acceptance (Aboveground Works) shall form part of this By-Law. 4. That this By-law shall come into force and take effect on the final date of passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 15TH DAY OF FEBRUARY, 2006. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2006. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook 'I' . . Schedule "A,,'to By-Law No. 2006-014 <. - ~. TIM . engineers archlt:eet.a 'planners ~RG ROBINSON _~(e..u.:ll:m. ._~ TOWNSHIP ENGINEERS CERTIFICATE OF MAINTENANCE AND FINAL ACCEPTANCE (UNDERGROUND WORKS) MUNICIPALITY Township of Oro-Medopte PROJECT Woodland Estates (Sinton/Oni) Subdivision Plan 51M-726 DEVELOPER 1091402 Ontario Ltd. FILE NO. 12-90076-51 eMMA 43T-91023) Description of the Works: . Stonn sewer system in the Woodland Estates (Sinton/Orsi) Subdivision. We, R.G. Robinson and Associates (Barrie) Ltd. !Totten Sims Hubicki, notiJy the Municipality that to the best of our knowledge and judgement: 1. The Developer named herein has completed the required maintenance work, has rectified know deficiencies and has fulfilled the other tenns of the Subdivision Agreement. 2. The period of maintenance ofthis Subdivision Agreement expires on the issuance of this Certificate. ~,(,z.,o6 Signature: K:\90076-SI\Sub.Celt. ofM. &F. A Underground. doc ~~ architec'ta planners Schedule "BUto By-Law No. 2006-014 ~RGROBINSON ___(BAuE)LTD. .-- TOWNSHIP ENGINEERS CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE (ABOVEGROUND WORKS) MUNICIPALITY Township of Oro-Medonte PROJECT Woodland Estates (SintonlOrsil Subdivision Plan 51M-726 DEVELOPER 1091402 Ontario Ltd. FILE NO. 12-90076-51 (MMA 43T-91023) Descriptiou ofthe Works: Roadways in the Woodland Estates (Sinton/Orsi) Subdivision consisting of: . MAPLE RIDGE ROAD from Bidwell Road south, then east to the east limit of Lot 35; a distance of 1,283 metres (4,209 feet) . OAK RIDGE ROAD from Maple Ridge Road south to the cul-de-sac; a distance of 580 metres (1902 feet) . Fire Water Reservoir and Park Land in Block 54. We, R.G. Robinson and Associates (Barrie) LtdJrotten Sims Hubicki, notifY the Municipality that the above mentioned works were inspected on December 9, 2005 and to the best of our knowledge and judgement, are complete in accordance with the Subdivision Agreement except for the deficiencies below: . Nil We hereby accept these works for use and operation by the Municipality subject to the rectification of the above noted deficiencies and to the rectification of any further deficiencies that may become apparent during the maintenance period and to the maintenance that is require by the Subdivision Agreement and its Amendment. lished by the Certificate The date of Substantial Completion and Acceptance (Abo as Of~mber 9,2005. Date: ..p. . (t. Zoo 6 Signature: I K:19OO76-51\Sub.Completion Abovegrouncidoc \ , THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2006-015 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Underground Works) for Huronia Homes Subdivision (Phase II), Registered Plan 51 M-807 WHEREAS Section 51, Subsection (26) of the Planning Act, R.B.a. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with Huronia Homes (Phase II) in January, 2005. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the Certificate of Substantial Completion and Acceptance (Underground Works) for Huronia Homes Subdivision (Phase II), Registered Plan 51 M-807 may now be issued by the Township Engineers (Totten Sims Hubicki Associates) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro-Medonte and Huronia Homes (Phase II). 2. That the attached Schedule "A", Certificate of Substantial Completion and Acceptance (Underground Works) shall form part of this By-Law. 3. That this By-law shall come into force and take effect on the final date of passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 15TH DAY OF FEBRUARY, 2006. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2006, DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook . . . Schedule "A" to By-Law No. 2006-015 l]J'~ archlt:ect8 planners ~~~~~ TOWNSHIP ENGINEERS CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE (lJNDERGROUND WORKS) MUNICIPALITY Township of Oro-Medonte PROJECT Hnronia Homes Subdivision Phase 2 Plan 51M-807 DEVELOPER Huronia Homes Ltd. FILENO. 12-8911-51 <MMA 43T-91016 ) Description ofthe Works: . Storm sewer system and SWM facility for Phase 2 on Hemlock Crescent We, R.G. Robinson and Associates (Barrie) Ltd.ffotten Sims Hubicki, notifY the Municipality that the above mentioned works were inspected on December 9, 2005 and to the best of our knowledge and judgement, are complete in accordance with the Subdivision Agreement except for the deficiencies below; . Nil We hereby accept these works for use and operation by the Municipality subject to the rectification of the above noted deficiencies and to the rectification of any further deficiencies that may become apparent during the maintenance period and to the maintenance that is require by the Subdivision Agreement and its Amendment, WO& blished by the Certificate The date of Substantial Completion and Acceptance (Under as of December 9,2005. Signature; s.c. & Al'h2.dQc ~- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2006-016 Being a By-Law to Authorize the Issuance of Certificates of Maintenance and Final Acceptance (Underground Works) and Substantial Completion and Acceptance (Aboveground Works) for Huronia Homes Subdivision (Phase I), Registered Plan 51 M-676 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with Huronia Homes (Phase I) in June, 2000. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the Certificates of Maintenance and Final Acceptance (Underground Works) and Substantial Completion and Acceptance (Aboveground Works) for Huronia Homes Ltd., Registered Plan 51 M-676 may now be issued by the Township Engineers (Totten Sims Hubicki Associates) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro- Medonte and Huronia Homes Ltd. 2. That the attached Schedule "A", Certificate of Maintenance and Final Acceptance (Underground Works) shall form part of this By-Law. 3. That the attached Schedule "B", Certificate of Substantial Completion and Acceptance (Aboveground Works) shall form part of this By-Law. 4. That this By-law shall come into force and take effect on the final date of passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 15TH DAY OF FEBRUARY, 2006. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2006. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook ~!!!! archi'tects planners Schedule "A" to By-Law No. 2006-016 A. ~~=: '~.TIB~ TOWNSHIP ENGINEERS CERTIFICATE OF MAINTENANCE AND FINAL ACCEPTANCE (UNDERGROUND WORKS) MUNICIPALITY Township of Oro-Medonte Huronia Homes Subdivision Pbase 1 Plan 51M-676 PROJECT DEVELOPER Huronia Homes Ltd. FILE NO. 12-8911-51 (MMA 43T-91016) Description oftbe Works: . Storm drainage works for Phase] on White Pine Drive from Maplehill Drive to Pineview Drive. We, R.G. Robinson and Associates (Barrie) Ltd. !Totten Sims Hubicki, notify the Municipality that to the best of our knowledge and judgement: I. The Developer named herein has completed the required maintenance work, has rectified know deficiencies and has fulfilled the other terms of the Subdivision Agreement. 2. The period of maintenance of this Subdivision Agree xpires on the issuance of this Certificate. Date: 6 toD6 Signature: ofM. &F. A Underground.do<: Schedule "B" to By-Law No. 2006-016 p \. ~RG ROBINSON NlD~(!IAwEl!..l'll. ._~ ~~ architects planners TOWNSIDP ENGINEERS CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE (ABOVEGROUND WORKS) MUNICIPALITY Township of Oro-Medonte Huronia Homes Subdnision Pbase 1 Plan 51M-676 PROJECT DEVELOPER Hnronia Homes Ltd. FlLE NO. 12-8911-51 eMMA 43T-91016 ) Descrivtion of tbe Works: Roadways in the Huronia Homes Subdivision Phase 1 consisting of: . WHITE PINE DRIVE from Maplehill Drive easterly to Pineview Drive; a distance of 389 metres (1,276 feet) We, R.G. Robinson and Associates (Barrie) Ltd.rrotten Sims Hubicki, notify the Municipality that the above mentioned works were inspected on December 9, 2005 and to the best of our knowledge and judgement, are complete in accordance with the Subdivision Agreement except for the deficiencies below: . Nil We hereby accept these works for use and operation by the Municipality subject to the rectification of the above noted deficiencies and to the rectification of any further deficiencies that may become apparent during the maintenance period and to the maintenance that is require by the Subdivision Agreement and its Amendment. The date of Substantial Completion and Acceptance (Abovegro n as o~~ 9, 2005. Date:~' It I bot Signature: the Certificate K:\8911-51\Sub.Compktion Aboveground.doc - \ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2006-017 Being a By-Law to Authorize the Issuance of the Certificate of Maintenance and Final Acceptance (Aboveground Works) for Maplehill Estates (Phase IB), Registered Plan 51 M-633 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.D. 1990, Chapter P.13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with Maplehill Estates in May, 1999. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the Certificate of Maintenance and Final Acceptance (Aboveground Works) for Maplehill Estates (Phase IB), Registered Plan 51 M-633 may now be issued by the Township Engineers (Totten Sims Hubicki Associates) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro- Medonte and Maplehill Estates. 2. That the attached Schedule "A", Certificate of Maintenance and Final Acceptance (Aboveground Works) shall form part of this By-Law. 3. That this By-law shall come into force and take effect on the final date of passing thereof. BY-LAW READ A FtRST AND SECOND TIME THIS 15TH DAY OF FEBRUARY, 2006. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2006. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn pennycook Schedule "B" to By-Law No. 2006-017 ~1'111 engineers srchl'tect:a planners ~.... . RG ROBINSON . _~~1;1tl. .-- TOWNSHlP ENGINEERS CERTIFICATE OF MAINTENANCE AND FINAL ACCEPTANCE (ABOVEGROUND WORKS) MUNICIPALITY Townshill of Oro-Medonte Malllehill Estates - Phase 1B Plan 51M-633 PROJECf DEVELOPER 1091402 Ontario Ltd. FlLE NO. 12-90042-53 CMMA&H43T-90055) Descrilltion of the Works: Roadways in the MaplebiU Estates Subdivision consisting of: . MAPLEHILL DRIVE from Bidwell Road, north to Green Mountain Court, a distance of 362.64 metres (1,189.76 feet). . GREEN MOUNTAIN COURT from Maplehill Drive, west to a cul-de-sac, distance of 303.46m (995.61 feet); and east to a cul-de-sac, a distance of 239.0m (784.12 feet); for a total length of 542.46 metres (1,779,73 feet). We, R.G. Robinson and Associates (Banie) Ltd. /Totten Sims Hubicki, notify the Municipality that to the best of our knowladge and judgement: 1. The Developer named herein has completed the required maintenance work, has rectified know deficiencies and has fulfilled the other term.s of the Subdivision Agreement. 2. The period of maintenance of this Subdivision Agreement expires on the issuance of this Certificate. 1ld!1 U / ?P.. 2>>0 t I Signature: -~, K:\90042-53'Sub. Compl\AbOVeground M. & F.e. IB.doc \\y ~ \ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2006-018 Being a By-Law to Authorize the Issuance of the Certificate of Substantial Completion and Acceptance (Underground Works) for Arbourwood Estates Limited (Phase III), Registered Plan 51 M-767 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.o. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with Arbourwood Estates Limited (Phase III) in January, 2004. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the Certificate of Substantial Completion and Acceptance (Underground Works) for Arbourwood Estates Limited (Phase III), Registered Plan 51M-767 may now be issued by the Township Engineers (Totten Sims Hubicki Associates) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro-Medonte and Arbourwood Estates Limited (Phase III). 2. That the attached Schedule "A", Certificate of Substantial Completion and Acceptance (Underground Works) shall form part of this By-Law. 3. That this By-law shall come into force and take effect on the final date of passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 15TH DAY OF FEBRUARY, 2006. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2006. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook , I \ ~~. archl'tect.8 planner. Sc.hedule "A" to By-Law No.. 2006-01~ RG ROBINSON _~(8IIIldB)L'm .m~ TOWNSHIP ENGINEERS CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE (UNDERGROUND WORKS) MUNICIPALITY Township of Oro-Medonte Arbourwood Estates Subdivision Phase 3 Plan 51M-767 PROJECT DEVELOPER Arbourwood Estates Limited (Ph. 3) FILE NO. 12-8921-53 (OM-T-94004) Description of the Works: . Watermain distribution system and drainage outlets in Phase 3 in the Arbourwood Estates Subdivision on Diane Court and Jenna Court. We, R.G. Robinson and Associates (Barrie) Ltd.ffotten Sims Hubicki, notifY the Municipality that the above mentioned works were inspected on December 9, 2005 and to the best of our knowledge and judgement, are complete in accordance with the Subdivision Agreement except for the deficiencies below: . Nil We hereby accept these works for use and operation by the Municipality subject to the rectification of the above noted deficiencies and to the rectification of any further deficiencies that may become apparent during the maintenance period and to the maintenance that is require by the Subdivision Agreement and its Amendment. Date: Signature: stablished by the Certificate The date of Substantial Completion and Acceptance (Under as of December 9, 2005. f THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2006-012 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, FEBRUARY 15, 2006 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, February 15, 2006, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 15th DAY OF FEBRUARY, 2006. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 15th DAY OF FEBRUARY, 2006. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook