02 08 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, February 8, 2006 @ 9:05 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Bruce
Hoppe, Director of Building and Planning Services; Chris Carter,
Manager of Recreation and Community Services; Paul Gravelle,
Treasurer; Jerry Ball, Public Works Superintendent; Scott Cowden,
Director of Emergency Services; Doug Irwin, Records Management
Co-ordinator
Also Present:
S. Patchell
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW060208-1
Moved by Buttineau, Seconded by Hughes
It is recommended that the following items be added to the agenda for
consideration:
6. FINANCE AND ADMINISTRATION:
a) Deputy Mayor Hughes, Woods and Water Symposium.
10. EMERGENCY SERVICES:
b) Report No. FD 2006-04, Scott Cowden, Director of Emergency Services, re:
Renovations to Hawkestone Fire Station.
c) Report No. FD 2006-05, Scott Cowden, Director of Emergency Services, re:
Completion of the Fire Radio Communications Project.
11. RECREATION AND COMMUNITY SERVICES:
b) Report No. RC 2006-02, Chris Carter, Manager of Recreation and Community
Services, re: Community Halls Water Testing Cost.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW060208-2
Moved by Crawford, Seconded by Fountain
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, February 8, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
None declared.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Linda Blackwell, correspondence dated January 19, 2006 re: Proposed
Development Applications – 1091402 Ontario Limited, Bidwell Road Area,
Township of Oro-Medonte, OMB Case No P1040812.
Motion No. CW060208-3
Moved by Hughes, Seconded by Buttineau
It is recommended that the correspondence dated January 19, 2006 from Linda
Blackwell, re: Proposed Development Applications – 1091402 Ontario Limited,
Bidwell Road Area, Township of Oro-Medonte, OMB Case No P1040812 (OPA 16
and 17) be received.
Carried.
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Committee of the Whole Meeting – February 8, 2006
b) Markus & Lisa Huismans, correspondence dated January 29, 2006 re: Proposed
Development Applications – 1091402 Ontario Limited, Bidwell Road Area,
Township of Oro-Medonte, OMB Case No P1040812.
Motion No. CW060208-4
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated January 29, 2006 from Markus &
Lisa Huismans, re: Proposed Development Applications – 1091402 Ontario Limited,
Bidwell Road Area, Township of Oro-Medonte, OMB Case No P1040812 (OPA 16
and 17) be received.
Carried.
c) Wayne Lynch, President, Oro Agricultural Society, correspondence dated
January 25, 2006 re: 2006 Grant Request.
Motion No. CW060208-5
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated January 25, 2006 from Wayne
Lynch, President, Oro Agricultural Society, re: 2006 Grant Request be received and
referred to the 2006 budget deliberations.
Carried.
d) Robert Currie, Chairman, Knox Cemetery Board, correspondence received
January 26, 2006 re: Request to Waive Rezoning Fee.
Motion No. CW060208-6
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence received January 26, 2006 from Robert
Currie, Chairman, Knox Cemetery Board, re: Request to Waive Rezoning Fee be
received and referred to staff for a report.
Carried.
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Committee of the Whole Meeting – February 8, 2006
e) Hon. David Ramsay, Minister, Ministry of Natural Resources, correspondence
dated January 25, 2006 re: Cougar Predation.
Motion No. CW060208-7
Moved by Hughes, Seconded by Buttineau
It is recommended that the correspondence dated January 25, 2006 from Hon.
David Ramsay, Minister, Ministry of Natural Resources, re: Cougar Predation be
received.
Carried.
f) Edna Caldwell, President, Oro-Medonte Horticultural Society, correspondence
dated January 16, 2006 re: Lunch for Remembrance Day Service.
Motion No. CW060208-8
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated January 16, 2006 from Edna
Caldwell, President, Oro-Medonte Horticultural Society, re: Lunch for Remembrance
Day Service be received and further that the Oro-Medonte Horticultural Society be
acknowledged for their past support and commitment to the community.
Carried.
g) Mike Davenport, President, Orillia District Chamber of Commerce,
correspondence dated January 24, 2006 re: Annual Business Achievement
Awards, February 23, 2006, Mariposa Inn and Conference Centre.
Motion No. CW060208-9
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated January 24, 2006 from Mike
Davenport, President, Orillia District Chamber of Commerce, re: Annual Business
Achievement Awards, February 23, 2006, Mariposa Inn and Conference Centre be
received and further that Deputy Mayor Hughes, Councillor Crawford and Councillor
Fountain be authorized to attend.
Carried.
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Committee of the Whole Meeting – February 8, 2006
h) Nicola and James Wonta, correspondence dated January 28, 2006 re: Request
for Closure, Part of Line 2 North.
Motion No. CW060208-10
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated January 28, 2006 from Nicola
and James Wonta, re: Request for Closure, Part of Line 2 North be received and
referred to staff for a report.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Deputy Mayor Hughes, Woods and Water Symposium.
Deputy Mayor Hughes distributed conference information to members of Council.
Motion No. CW060208-11
Moved by Crawford, Seconded by Buttineau
It is recommended that Deputy Mayor Hughes be authorized to attend the Woods &
Waters Exploring the Relationships Conference at the Nottawasaga Inn, Alliston on
February 10, 2006.
Carried.
7. PUBLIC WORKS:
a) Report No. PW 2006-04, Jerry Ball, Public Works Superintendent, re:
Replacement of Plow Truck.
Motion No. CW060208-12
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. PW 2006-04, Jerry Ball, Public Works Superintendent, re:
Replacement of Plow Truck be received and adopted.
2. And Further That the Public Works Superintendent be authorized to proceed
with the request for plow truck quotations for Council’s consideration.
Carried.
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Committee of the Whole Meeting – February 8, 2006
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2006-08, Keith Mathieson, Director of Engineering and
Environmental Services, re: Arbourwood Estates Subdivision (Phase III) –
Certificate of Substantial Completion and Acceptance (Underground Works).
Motion No. CW060208-13
Moved by Marshall, Seconded by Crawford
It is recommended that
1. Report No. EES 2006-08, Keith Mathieson, Director of Engineering and
Environmental Services, re: Arbourwood Estates Subdivision (Phase III) –
Certificate of Substantial Completion and Acceptance (Underground Works) be
received and adopted.
2. That the Township issue the Certificate of Substantial Completion and
Acceptance (Underground Works) for Arbourwood Estates subdivision (Phase
III), dated December 9, 2005.
3. That the Clerk prepare a By-law for Council’s consideration.
4. And Further That the Developer be notified of Council’s decision.
Carried.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
None.
10. EMERGENCY SERVICES:
a) Report No. FD 2006-02, Scott Cowden, Director of Emergency Services, re: Fire
Report for Months of November and December, 2005.
Motion No. CW060208-14
Moved by Hughes, Seconded by Buttineau
It is recommended that Report No. FD 2006-02, Scott Cowden, Director of
Emergency Services, re: Fire Report for Months of November and December, 2005
be received.
Carried.
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Committee of the Whole Meeting – February 8, 2006
b) Report No. FD 2006-04, Scott Cowden, Director of Emergency Services, re:
Renovations to Hawkestone Fire Station.
Motion No. CW060208-15
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. FD 2006-04, Scott Cowden, Director of Emergency Services, re:
Renovations to Hawkestone Fire Station be received and adopted.
2. That the renovations to the washroom and shower facilities at the Hawkestone
Fire Station be awarded to Tim Jones Carpentry.
3. That the renovations include the installation of floor coverings and baseboards,
as well as necessary accessory items.
4. And Further that the contractor be advised of Council’s decision.
Carried.
c) Report No. FD 2006-05, Scott Cowden, Director of Emergency Services, re:
Completion of the Fire Radio Communications Project.
Motion No. CW060208-16
Moved by Marshall, Seconded by Fountain
It is recommended that
1. Report No. FD 2006-05, Scott Cowden, Director of Emergency Services, re:
Completion of the Fire Radio Communications Project be received and adopted.
2. That Council authorize the purchase of the wireless link expenditure of capital
funds of $30,272.91 for the Hawkestone Tower.
3. That Council authorize staff to enter into a lease agreement for a annual amount
of $ 8,390.00 with Rogers Inc. for the use of the Hawkestone Tower.
4. That Council authorize the purchase and installation of a new Tower and
wireless link at the Moonstone Fire Station in the amount of $ 40,949.00.
5. And Further That these funds be committed to the 2006 budget.
Carried.
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Committee of the Whole Meeting – February 8, 2006
11. RECREATION AND COMMUNITY SERVICES:
a) Report No. 2006-01, Chris Carter, Manager of Recreation and Community
Services, re: 2006 Rental Rate Review – Municipally Owned Community Halls.
Copies of the General Ledger for period January 1, 2005 to December 31, 2005 for
the Community Halls, Revenues and Expenses, were distributed to Council.
Motion No. CW060208-17
Moved by Buttineau, Seconded by Hughes
It is recommended that Report No. PR 2006-01, Chris Carter, Manager of
Recreation and Community Services, re: 2006 Rental Rate Review – Municipally
Owned Community Halls be received.
Carried.
b) Report No. RC 2006-02, Chris Carter, Manager of Recreation and Community
Services, re: Community Halls Water Testing Cost.
Motion No. CW060208-18
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. RC 2006-02, Chris Carter, Manager of Recreation and Community
Services, re: Community Halls Water Testing Cost be received and adopted.
2. That Council “reimburse” the Community Halls for the cost incurred for water
testing in 2004-2005.
3. That the funds be financed from the 2005 surplus.
4. And Further That the Community Hall Boards be advised of Council’s decision.
Carried.
12. IN-CAMERA:
Motion No. CW060208-19
Moved by Buttineau, Seconded by Hughes
It is recommended that we do now go In-Camera at 11:05 a.m. to discuss a Property
Matter.
Carried.
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Committee of the Whole Meeting – February 8, 2006
Moved by Marshall,
by Crawford
It is recommended that we do now Rise and Report from In-Camera at 11 :25 a.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW060208-21
Moved by Hughes, Seconded by Buttineau
It is recommended that Confidential Report No. ADM 2006-006, Jennifer
Zieleniewski, CAO, re: Property Matter (Arbourwood Estates) be received and
adopted; and further that the applicant be advised of Council's decision.
13.ADJOURNMENT:
Motion No. CW060208-22
Moved by Buttineau, Seconded by Hughes
Carried.
It is recommended that we do now adjourn at 11 :33 a.m.
Carried.
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Clerk, Marily~ Pennycooku
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Committee of the Whole Meeting - February 8, 2006