01 25 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, January 25, 2006 @ 9:13 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Bruce
Hoppe, Director of Building and Planning Services; Chris Carter,
Manager of Recreation and Community Services; Paul Gravelle,
Treasurer; Jerry Ball, Public Works Superintendent, Keith
Mathieson, Director of Engineering and Environmental Services;
Scott Cowden, Director of Emergency Services; Harold Daynard,
Manager of Information Technology; Doug Irwin, Records
Management Co-ordinator
Also Present:
M. Shiells, J. Thornton, S. Patchell
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW060125-1
Moved by Buttineau, Seconded by Hough
It is recommended that the following items be added to the agenda for
consideration:
5. CORRESPONDENCE:
e) Ontario Good Roads Association, correspondence dated January 12, 2006 re:
2006 OGRA/ROMA Combined Conference Announcements.
f) M. Beal-Fife, correspondence received January 20, 2006 re: 2005-ZBA-22,
2005-SUB-1, TRY Recycling Inc.
g) John Thornton, correspondence dated January 23, 2006 re: Physician
Recruitment for Oro-Medonte.
h) Kim and Don Hargreaves, correspondence dated January 20, 2006 re: Line 5
North from 15/16 Sideroad to the Old Barrie Road.
i) A. Newton, correspondence dated January 23, 2006 re: “No Parking Zone”
Village of Hawkestone.
1. NOTICE OF ADDITIONS TO AGENDA (Cont’d):
6. FINANCE, ADMINISTRATION AND FIRE:
a) Memorandum dated January 24, 2006 and Report No. ADM 2006-05, Harold
Daynard, Manager of Information Technology re: Administration Building Phone
System [deferred from January 18, 2006 meeting].
e) Deputy Mayor Hughes, County Council Update.
9. BUILDING, PLANNING AND DEVELOPMENT:
b) Report No. BP 2006-04, Bruce Hoppe, Director of Building and Planning
Services, re: Places to Grow Proposed Growth Plan, Ministry of Public
Infrastructure and Renewal.
10. IN-CAMERA:
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
c) Jennifer Zieleniewski, CAO, re: Property Matter.
d) Deputy Mayor Hughes, re: Personnel Matter.
e) Deputy Mayor Hughes, re: Personnel Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW060125-2
Moved by Crawford, Seconded by Fountain
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, January 25, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
None declared.
4. DEPUTATIONS:
None.
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Committee of the Whole Meeting – January 25, 2006
5. CORRESPONDENCE:
a) City of Kawartha Lakes, correspondence dated December 20, 2005 re: Municipal
Water and Wastewater Rates.
Motion No. CW060125-3
Moved by Hough, Seconded by Hughes
It is recommended that
1. the correspondence dated December 20, 2005 from City of Kawartha Lakes, re:
Municipal Water and Wastewater Rates be received.
2. That the Council of the Township of Oro-Medonte endorse the City of Kawartha
Lakes resolution to Premier Dalton McGuinty respectfully requesting:
?
the creation of a new Water and Wastewater Partnership Funding Program to
assist Ontario municipalities and the users they serve;
?
That this Water and Wastewater Partnership Funding Program include special
circumstances funding for small rural municipal water systems;
3. And Further That the Honourable Dwight Duncan, Minister of Finance, the
Honourable John Gerretsen, Minister of Municipal Affairs; the Honourable Laurel
Broten, Minister of the Environment; Garfield Dunlop, MPP, Simcoe North; and the
City of Kawartha Lakes be advised of Council’s decision.
Carried.
b) The Town of Niagara-On-The-Lake, correspondence dated December 15, 2005 re:
Report of the Water Strategy Expert Panel.
Motion No. CW060125-4
Moved by Fountain, Seconded by Marshall
It is recommended that
1. the correspondence dated December 15, 2005 from The Town of Niagara-On-The-
Lake, re: the PW-05-0062 Report of the Water Strategy Expert Panel be received.
2. That the Council of the Township of Oro-Medonte endorse the resolution of the Town
of Niagara-On-The-Lake resolution:
“That Council express its disapproval of all of the recommendations contained in the
PW-05-0062 Report of the Expert Panel on Water and Wastewater Strategy which
gives Regional Municipalities exclusive jurisdiction over all elements of the water and
wastewater sector at the exclusion of lower tier municipalities with less than 10,000
customers.”
3. And Further That Premier Dalton McGuinty; Garfield Dunlop, MPP, Simcoe North;
and The Town of Niagara-On-The-Lake be advised of Council’s decision.
Carried.
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Committee of the Whole Meeting – January 25, 2006
c) Paul Miller, Sales Representative Royal LePage, correspondence dated January
14, 2006 re: Part Lot 21, Conc. 5 on Highway 11.
Motion No. CW060125-5
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence dated January 14, 2006 from Paul
Miller, Sales Representative, Royal LePage, re: Part Lot 21, Conc. 5 on Highway 11
be received and referred to staff for a report.
Carried.
d) Mike Drumm, Airport Manager, Lake Simcoe Regional Airport Commission,
correspondence January 5, 2006 re: Lake Simcoe Regional Airport Semi-Annual
Report.
Motion No. CW060125-6
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated January 5, 2006 from Mike
Drumm, Airport Manager, Lake Simcoe Regional Airport Commission, re: Lake
Simcoe Regional Airport Semi-Annual Report be received.
Carried.
e) Ontario Good Roads Association, correspondence dated January 12, 2006 re:
2006 OGRA/ROMA Combined Conference Announcements.
Motion No. CW060125-7
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated January 12, 2006 from Ontario
Good Roads Association, re: 2006 OGRA/ROMA Combined Conference
Announcements be received.
Carried.
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Committee of the Whole Meeting – January 25, 2006
f) M. Beal-Fife, correspondence received January 20, 2006 re: 2005-ZBA-22,
2005-SUB-1, TRY Recycling Inc.
Motion No. CW060125-8
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence received January 20, 2006 from M.
Beal-Fife, re: 2005-ZBA-22, 2005-SUB-1, TRY Recycling Inc. be received.
Carried.
g) John Thornton, correspondence dated January 23, 2006 re: Physician
Recruitment for Oro-Medonte.
Motion No. CW060125-9
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated January 23, 2006 from John
Thornton, re: Physician Recruitment for Oro-Medonte be received and considered
with Report No. ADM 2006-09, Jennifer Zieleniewski, CAO, Ad Hoc Committee –
Medical Services Item 6d).
Carried.
h) Kim and Don Hargreaves, correspondence dated January 20, 2006 re: Line 5
North from 15/16 Sideroad to the Old Barrie Road.
Deputy Mayor Hughes distributed correspondence dated January 20, 2006 to
Council.
Motion No. CW060125-10
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated January 20, 2006 from Kim and
Don Hargreaves re: Line 5 North from 15/16 Sideroad to the Old Barrie Road be
received and referred to the 2006 budget deliberations.
Carried.
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Committee of the Whole Meeting – January 25, 2006
i) A. Newton, correspondence dated January 23, 2006 re: “No Parking Zone”
Village of Hawkestone.
Deputy Mayor Hughes distributed correspondence dated January 23, 2006 to
Council.
Motion No. CW060125-11
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated January 23, 2006 from A. Newton
re: “No Parking Zone” – Village of Hawkestone be received and to be considered in
conjunction with Item 7b).
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Memorandum dated January 24, 2006 and Report No. ADM 2006-05, Harold
Daynard, Manager of Information Technology re: Administration Building Phone
System [deferred from January 18, 2006 meeting].
Motion No. CW060125-12
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. ADM2006-005, Harold Daynard, Manager of Information Technology
re: Administration Building Phone System be received and adopted.
2. Notwithstanding the provisions of the Purchasing and Tendering Procedures By-
law, for the reasons identified in Report No. ADM2006-005, Council deems it
appropriate to enter into a purchase agreement with Bell rather than to request
proposals for new Telephone Systems.
3. And Further That staff be authorized to enter into a purchase agreement with
Bell for the Business Communications Manager Telephone System as specified
in Report No. ADM2006-005.
Defeated.
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Committee of the Whole Meeting – January 25, 2006
Motion No. CW060125-13
Moved by Buttineau, Seconded by Marshall
It is recommended that
1. the Memorandum dated January 24, 2006 and Report No. ADM 2006-05, Harold
Daynard, Manager of Information Technology re: Administration Building Phone System
be received.
2. Notwithstanding the provisions of the Purchasing and Tendering Procedures By-law, for
the reasons identified in Report No. ADM2006-005, that staff be authorized to enter
into a purchase agreement with Bell for the Business Communications Manager
Telephone System at a cost of $30,484.00.
Carried.
Recorded Vote Requested by Deputy Mayor Hughes
Deputy Mayor Hughes Nay
Councillor Marshall Yea
Councillor Buttineau Yea
Councillor Crawford Nay
Councillor Fountain Yea
Councillor Hough Nay
Mayor Craig Yea
b) Report No. TR 2006-02, Paul Gravelle, Treasurer, re: Capital Contribution – Coldwater
Community Centre.
Motion No. CW060125-14
Moved by Marshall, Seconded by Crawford
It is recommended that
1. Report No. TR 2006-02, Paul Gravelle, Treasurer, re: Capital Contribution – Coldwater
Community Centre be received and adopted.
2. And Further That the Township of Severn be advised of the proposed amendments to
the draft joint municipal agreement pertaining to capital contributions to the Coldwater
Community Center:
“In the event that the amount determined to be the Township of Oro-
Medonte’s annual contribution exceeds $10,000, the Township of Oro-
Medonte may terminate this agreement by providing written notice to the
Township of Severn within 20 days of written notification from the Township
of Severn of the current year’s expected capital contribution.”
“The Township of Severn shall provide the Township of Oro-Medonte
written notice of the current year’s capital contribution determined in
Section 1 of the agreement.”
Carried.
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Committee of the Whole Meeting – January 25, 2006
c) Report No. ADM 2006-08, Marilyn Pennycook, Clerk, re: Ad Hoc Committee –
Animal Control By-Law.
Motion No. CW060125-15
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. ADM 2006-08, Marilyn Pennycook, Clerk, re: Ad Hoc Committee –
Animal Control By-Law be received and adopted.
2. That an Ad Hoc Working Group – Animal Control By-law be formed reflecting the
composition of 2 members of Council, 2 kennel owners resident within the
Township of Oro-Medonte, 2 non-kennel/dog owners resident within the
Township of Oro-Medonte and one staff resource person.
3. And Further That this Ad Hoc Working Group – Animal Control By-law report any
recommendations for amendments to the Animal Control By-law to Council for
consideration prior to June 1, 2006.
Carried.
d) Report No. ADM 2006-09, Jennifer Zieleniewski, CAO re: Ad Hoc Committee –
Medical Services.
Motion No. CW060125-16
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. ADM 2006-09, Jennifer Zieleniewski, CAO re: Ad Hoc Committee –
Medical Services be received and adopted.
2. That an Ad Hoc Working Group – Medical Services reflecting the composition of
2 members of Council, 1 representative of the Barrie Physician Recruitment
Committee, 1 representative of the Orillia Physician Recruitment Committee, 1
resident from each Ward of the Township and one staff resource person.
3. And Further That this Ad Hoc Working Group – Medical Services report any
recommendations to Council for consideration prior to July 1, 2006.
Defeated.
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Committee of the Whole Meeting – January 25, 2006
Motion No. CW060125-17
Moved by Crawford, Seconded by Hughes
It is recommended that
1. Report No. ADM 2006-09, Jennifer Zieleniewski, CAO re: Ad Hoc Committee –
Medical Services be received;
2. That an Ad Hoc Working Group – Medical Services be formed;
3. That the Ad Hoc Working Group – Medical Services report back to Council on a
regular basis.
Carried.
e) Deputy Mayor Hughes, County Council Update.
Deputy Mayor Hughes distributed County Council information dated January 11,
2006. Discussion.
7. PUBLIC WORKS:
a) Report No. PW 2006-02, Jerry Ball, Public Works Superintendent, re: Request
for Speed Reduction – Line 4 North between County Road #19 and Mount St.
Louis Road.
Motion No. CW060125-18
Moved by Hughes, Seconded by Hough
It is recommended that
1. Report No. PW 2006-02, Jerry Ball, Public Works Superintendent, re: Request
for Speed Reduction – Line 4 North between County Road #19 and Mount St.
Louis Road be received and adopted.
2. That the speed limit on Line 4 North, from County Road #19 to the Mount St.
Louis Road, be reduced to 60 km/h.
3. That the Clerk bring forward the appropriate By-law.
4. That the Public Works Department install the necessary signage.
5. And Further That the Public Works Superintendent advise the local residents of
Line 4 North and the O.P.P. accordingly.
Carried.
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Committee of the Whole Meeting – January 25, 2006
b) Report No. PW 2006-03, Jerry Ball, Public Works Superintendent, re: Request
for “No Parking Zone” – Village of Hawkestone.
Motion No. CW060125-19
Moved by Hughes, Seconded by Fountain
It is recommended that the recommendation with respect to Report No. PW 2006-
03, Jerry Ball, Public Works Superintendent, re: Request for “No Parking Zone” –
Village of Hawkestone be deferred until March 1, 2006.
Carried.
Motion No. CW060125-20
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. PW 2006-03, Jerry Ball, Public Works Superintendent, re: Request
for “No Parking Zone” – Village of Hawkestone be received and adopted.
2. That the County of Simcoe be requested to consider creating a “No Parking
Zone” on the west side of Line 11(County Road #20), from the intersection of
Ridge Road, northerly approximately 160 meters.
3. And Further That the County of Simcoe advise Mrs. Lloyd Leigh and residents of
Hawkestone of their decision.
Deferred.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Committee of Adjustment, minutes of January 12, 2006 meeting.
Motion No. CW060125-21
Moved by Buttineau, Seconded by Hughes
It is recommended that the minutes of the Committee of Adjustment meeting held on
January 12, 2006 be received.
Carried.
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Committee of the Whole Meeting – January 25, 2006
b) Report No. BP 2006-04, Bruce Hoppe, Director of Building and Planning
Services, re: Places to Grow Proposed Growth Plan, Ministry of Public
Infrastructure and Renewal.
Motion No. CW060125-22
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. BP 2006-04, Bruce Hoppe, Director of Building
and Planning Services, re: Places to Grow Proposed Growth Plan, Ministry of Public
Infrastructure and Renewal be received and adopted; and further that a copy of the
report be forwarded to the Honourable David Caplan, Minister of Public
Infrastructure and Renewal by January 27, 2006.
Carried.
10. IN-CAMERA:
Motion No. CW060125-23
Moved by Hughes, Seconded by Hough
It is recommended that we do now go In-Camera at 12:25 p.m. to discuss Legal,
Personnel and Property Matters.
Carried.
Motion No. CW060125-24
Moved by Crawford, Seconded by Fountain
It is recommended that we do now Rise and Report from In-Camera at 1:25 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW060125-25
Moved by Buttineau, Seconded by Hughes
It is recommended that the Revised Confidential Report No. ADM 2006-007,
Jennifer Zieleniewski, CAO, re: Legal Matter (Update) be received.
Carried.
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Committee of the Whole Meeting – January 25, 2006
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW060125-26
Moved by Fountain, Seconded by Marshall
It is recommended that Confidential Report No. ADM 2006-010, Jennifer
Zieleniewski, CAO, re: Personnel Matter (Senior Planner) be received and adopted.
Carried.
c) Jennifer Zieleniewski, CAO, re: Property Matter
The Chief Administrative Officer distributed a map to Council.
Motion No. CW060125-27
Moved by Hough, Seconded by Buttineau
It is recommended that the confidential verbal information presented by Jennifer
Zieleniewski, CAO, re: Property Matter (Part Lot 21, Conc. 5, 2299 Highway 11) be
received.
Carried.
Recorded Vote Requested by Deputy Mayor Hughes
Deputy Mayor Hughes Nay
Councillor Marshall Yea
Councillor Buttineau Yea
Councillor Crawford Yea
Councillor Fountain Yea
Councillor Hough Yea
Mayor Craig Yea
d) Deputy Mayor Hughes, re: Personnel Matter (Fire Restructuring).
Discussion.
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Committee of the Whole Meeting – January 25, 2006
e) Deputy Mayor Hughes, re: Personnel Matter (Fire).
Deputy Mayor Hughes distributed correspondence dated January 20, 2006.
Discussion.
11. ADJOURNMENT:
Motion No. CW060125-28
Moved by Marshall, Seconded by Crawford
It is recommended that we do now adjourn at 1:30 p.m.
Carried.
______________________ _____________________________
Mayor, J. Neil Craig Clerk, Marilyn Pennycook
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Committee of the Whole Meeting – January 25, 2006