01 11 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, January 11, 2006 @ 9:05 a.m.
Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Bruce Hoppe,
Director of Building and Planning Services; Chris Carter, Manager of
Recreation and Community Services; Paul Gravelle, Treasurer; Jerry
Ball, Public Works Superintendent, Keith Mathieson, Director of
Engineering and Environmental Services; Scott Cowden, Director of
Emergency Services; Harold Daynard, Manager of Information
Technology
Also Present: Ed Whinnery, Barrie OPP; Teviah Moro; Stacey Patchell, Pat
Woodford, A. Baker, Jim Woodford, Gary Thiess, Mac Shiells, John
Thornton
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW060111-1
Moved by Marshall, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
4. DEPUTATIONS:
b) 9:10 a.m. Mary O’Farrell-Bowers, re: Status of OPA.
6. FINANCE, ADMINISTRATION AND FIRE:
i) Report No. ADM 2006-005, Harold Daynard, Manager of Information Technology re:
Administration Building Phone System.
j) Deputy Mayor Hughes, re: Budget Information.
10. IN-CAMERA:
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
c) Deputy Mayor Hughes, re: Personnel Matter.
d) Councillor Fountain, re: Legal Matter.
e) Councillor Crawford, re: Personnel Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW060111-2
Moved by Crawford, Seconded by Marshall
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, January 11, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
Councillor Crawford declared a conflict of interest on Item 6e) Motion
CW060111-17 re: Report No. ADM 2006-003, Marilyn Pennycook, Clerk,
Livestock Claim – Lynda Crawford because Lynda Crawford is his sister-in-law.
Councillor Crawford left the room and did not participate in any discussion or
vote on this item.
4. DEPUTATIONS:
a) S/Sgt. Ed Whinnery, Detachment Commander, Barrie OPP, re: Policing Report
January 1 – December 31, 2005.
Copies of the Ontario Provincial Police, Barrie Detachment, Policing Report,
January 1-December 31, 2005 and 2005 Barrie, Policing for Results Community
Survey were distributed to the Committee.
Motion No. CW060111-3
Moved by Fountain, Seconded by Crawford
It is recommended that the information presented by S/Sgt. Ed Whinnery,
Detachment Commander, Barrie OPP, re: Policing Report January 1 – December
31, 2005 be received.
Carried.
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Committee of the Whole Meeting – January 11, 2006
b) Mary O’Farrell-Bowers, re: Status of OPA.
Gary Thiess presented written information on behalf of the Moon Point Resident’s
Association. Correspondence was distributed to the Committee by G. Thiess.
Motion No. CW060111-4
Moved by Marshall, Seconded by Fountain
It is recommended that the information presented by Mary O’Farrell-Bowers and
Gary Thiess, re: Status of OPA be received and referred to staff for a response.
Carried.
5. CORRESPONDENCE:
a) The Honourable Dalton McGuinty, Premier, correspondence dated December
16, 2005 re: Bill 206, the Ontario Municipal Employees Retirement System
(OMERS) Act, 2005.
Motion No. CW060111-5
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated December 16, 2005 from The
Honourable Dalton McGuinty, Premier, re: Bill 206, the Ontario Municipal
Employees Retirement System (OMERS) Act, 2005 be received.
Carried.
b) Garfield Dunlop, MPP Simcoe North, correspondence dated December 13, 2005
re: Bill 123, the Transparency in Public Matters Act, 2005 and Bill 206, the
Ontario Municipal Employees Retirement System (OMERS) Act, 2005.
Motion No. CW060111-6
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated December 13, 2005 from Garfield
Dunlop, MPP Simcoe North, re: Bill 123, the Transparency in Public Matters Act,
2005 and Bill 206, the Ontario Municipal Employees Retirement System (OMERS)
Act, 2005 be received.
Carried.
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Committee of the Whole Meeting – January 11, 2006
c) Jerry Marion, Clerk, Town of Essex, correspondence dated December 6, 2005
re: Municipal Liability Insurance.
Motion No. CW060111-7
Moved by Marshall, Seconded by Crawford
It is recommended that
1. the correspondence dated December 6, 2005 from Jerry Marion, Clerk, Town of
Essex, re: Municipal Liability Insurance be received;
2. That the Council of the Township of Oro-Medonte endorse the Town of Essex’s
resolution that the Province of Ontario be requested to amend The Negligence
Act R.S.O. 1990 so that only where a Municipality is found to be at least 50%
liable would the full claim be paid.
3. And Further That The Honourable Dalton McGuinty, Premier of Ontario; The
Honourable John Gerretsen, Minister of Municipal Affairs; Garfield Dunlop, MPP,
Simcoe North; and The Town of Essex be advised accordingly.
Carried.
d) The Honourable Phil Sled, Mayor, Township of Severn, correspondence dated
December 5, 2005 re: Endorsement of Resolution Canadian Heritage Museums
– Tax Classes.
Motion No. CW060111-8
Moved by Crawford, Seconded by Marshall
It is recommended that
1. the correspondence dated December 5, 2005 from The Honourable Phil Sled,
Mayor, Township of Severn, re: Endorsement of Resolution Canadian Heritage
Museums – Tax Classes be received;
2. That the Council of the Township of Oro-Medonte endorse the Township of
Severn’s resolution to respectfully request the Province of Ontario to create an
appropriate tax class under the Assessment Act for the Canadian Heritage
museum and other similar type non-profit operations.
3. And Further That The Honourable Dalton McGuinty, Premier of Ontario; Garfield
Dunlop, MPP, Simcoe North; and The Township of Severn be advised
accordingly.
Carried.
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Committee of the Whole Meeting – January 11, 2006
e) Village Green Association, correspondence dated December 16, 2005 re:
Village Green Park in the village of Shanty Bay.
Motion No. CW060111-9
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated December 16, 2005 from Village
Green Association, re: Village Green Park in the village of Shanty Bay be received
and referred to the 2006 budget deliberations.
Carried.
f) Claudio Venditti, correspondence dated December 7, 2005 re: Request to
purchase the proposed road allowance on the West of Lot 21, Concession 14
(Oro).
Motion No. CW060111-10
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated December 7, 2005 from Claudio
Venditti, re: Request to purchase the proposed road allowance on the West of Lot
21, Concession 14 (Oro), Township of Oro-Medonte be received and referred to
staff for a report.
Carried.
g) Robert Currie, re: Application for Grant/Subsidy – Knox Presbyterian Church
Cemetery.
Motion No. CW060111-11
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated December 21, 2005 from Robert
Currie, re: Application for Grant/Subsidy – Knox Presbyterian Church Cemetery be
received and referred to the 2006 budget deliberations.
Defeated.
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Committee of the Whole Meeting – January 11, 2006
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2006-01, Bonnie McPhee, Accounting Clerk, re: Statement of
Accounts – December.
Motion No. CW060111-12
Moved by Fountain, Seconded by Crawford
It is recommended that Report No. TR 2006-01, Paul Gravelle, Treasurer, re:
Statement of Accounts – December, 2005 be received; and further that the accounts
for the month of December, 2005 totalling $4,972,796.21 be received.
Carried.
b) Report No. FD 2005-18, Joe Casey, Fire Chief, re: Fire Report for Month of
October 2005.
Motion No. CW060111-13
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. FD 2005-18, Joe Casey, Fire Chief, re: Fire
Report for Month of October 2005 be received.
Carried.
c) Report No. ADM 2006-001, Doug Irwin, Records Management Coordinator, re:
Set Fines – Animal Control By-law #2005-119.
Motion No. CW060111-14
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. ADM 2006-01, Doug Irwin, Records Management Coordinator, re:
Set Fines – Animal Control By-law #2005-119 be received and adopted.
2. That the fines related to Appendix “A” of By-law #2005-119, licensing, regulating
and controlling dogs, remain at $100.00.
3. And Further That the Clerk forward the appropriate documentation to the
Ministry of the Attorney General for approval.
Carried.
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Committee of the Whole Meeting – January 11, 2006
d) Report No. ADM 2006-002, Jennifer Zieleniewski, CAO and Paul Gravelle,
Treasurer, re: Medical Services.
Motion No. CW060111-15 (Amendment)
Moved by Hughes, Seconded by Crawford
It is recommended that the recommendation with respect to Report No. ADM 2006-
002 re: Medical Services be amended to include:
“5. That an Ad Hoc Committee of Council be formed to facilitate and co-
ordinate initiatives.”
Carried.
Recorded Vote Requested by Deputy Mayor Hughes
Deputy Mayor Hughes Yea
Councillor Marshall Nay
Councillor Buttineau Nay
Councillor Crawford Yea
Councillor Fountain Nay
Councillor Hough Yea
Mayor Craig Yea
Motion No. CW060111-16
Moved by Crawford, Seconded by Fountain
It is recommended that
1. Report No. ADM 2006-002, Jennifer Zieleniewski, CAO and Paul Gravelle,
Treasurer, re: Medical Services be received and adopted.
2. That the Municipal contribution to doctor recruitment be considered during 2006
budget deliberations.
3. That Council consider proposals from full time physicians recommended by the
Physician Recruitment Committees for financial incentives on its merits on a
cost/benefit basis.
4. And Further that the Doctor Recruitment Committees be advised accordingly.
5. That an Ad Hoc Committee of Council be formed to facilitate and co-ordinate
initiatives.
Carried As Amended.
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Committee of the Whole Meeting – January 11, 2006
e) Report No. ADM 2006-003, Marilyn Pennycook, Clerk, Livestock Claim – Lynda
Crawford.
Councillor Crawford declared a conflict of interest on this item because Lynda
Crawford is his sister-in-law. Councillor Crawford left the room and did not
participate in any discussion or vote on this item.
Motion No. CW060111-17
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. ADM 2006-003, Marilyn Pennycook, Clerk, Livestock Claim – Lynda
Crawford be received and adopted.
2. And Further That the Township of Oro-Medonte reimburse Lynda Crawford
$150.00 for the loss of her hens.
Carried.
f) Paul Gravelle, Treasurer, re: Report on Tax Arrears as at December 31, 2005.
Motion No. CW060111-18
Moved by Buttineau, Seconded by Hughes
It is recommended that the Report from Paul Gravelle, Treasurer re: Tax Arrears as
at December 31, 2005 be received.
Carried.
g) Paul Gravelle, Treasurer, re: Financial Indicator Review – 2005.
Motion No. CW060111-19
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated December 23, 2005 from Paul
Gravelle, Treasurer, re: Financial Indicator Review – 2005 be received.
Carried.
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Committee of the Whole Meeting – January 11, 2006
h) Chris Carter, Manager of Recreation and Community Services, re: Request to
Waive Rental Fees – Bell Canada.
Motion No. CW060111-20
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence from Chris Carter, Manager of
Recreation and Community Services, re: Request to Waive Rental Fees – Bell
Canada be received; and further that Bell Canada be requested to submit the
applicable fee of $273.00 for the use of the Oro-Medonte Ball Diamonds (Lions #1
and #2).
Defeated.
Motion No. CW060111-21
Moved by Marshall, Seconded by Hough
It is recommended that the correspondence from Chris Carter, Manager of
Recreation and Community Services, re: Request to Waive Rental Fees – Bell
Canada be received; and further that the grant request for Bell Canada in the
amount of $273.00 for the use of the Oro-Medonte Ball Diamonds (Lions #1 and #2)
be approved.
Carried.
i) Report No. ADM 2006-005, Harold Daynard, Manager of Information Technology
re: Administration Building Phone System.
Motion No. CW060111-22
Moved by Hough, Seconded by Hughes
It is recommended that Committee of the Whole defer the recommendation with
respect to Report No. ADM 2006-005, re: Administration Building Phone System to
budget deliberations.
Carried.
Recorded Vote Requested by Councillor Marshall
Councillor Marshall Nay
Councillor Buttineau Nay
Councillor Crawford Yea
Councillor Fountain Yea
Councillor Hough Yea
Deputy Mayor Hughes Yea
Mayor Craig Nay
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Committee of the Whole Meeting – January 11, 2006
Motion No. CW060111-23
Moved by Hughes, Seconded by Buttineau
It is recommended that
1.
Report No. ADM2006-005, Harold Daynard, Manager of Information Technology re:
Administration Building Phone System be received and adopted.
2.
Notwithstanding the provisions of the Purchasing and Tendering Procedures By-law,
for the reasons identified in Report No. ADM2006-005, Council deems it appropriate
to enter into a purchase agreement with Bell rather than to request proposals for
new Telephone Systems.
3.
And Further That staff be authorized to enter into a purchase agreement with Bell for
the Business Communications Manager Telephone System as specified in Report
No. ADM2006-005.
Deferred.
j) Deputy Mayor Hughes, re: Budget Information.
Correspondence was distributed to the Committee by Deputy Mayor Hughes.
Motion No. CW060111-24
Moved by Hughes, Seconded by Hough
It is recommended that the Request for Budget Information submitted by Deputy Mayor
Hughes be received.
Carried.
7. PUBLIC WORKS:
a) Report No. PW 2006-01, Jerry Ball, Public Works Superintendent, re: Request for
Speed Reduction – Woodland Drive.
Motion No. CW060111-25
Moved by Hughes, Seconded by Hough
It is recommended that
1. Report No. PW 2006-01, Jerry Ball, Public Works Superintendent, re: Request for
Speed Reduction – Woodland Drive be received and adopted.
2. That the speed limit on Woodland Drive, from Memorial Avenue to Lakeshore Road
be reduced to 60 km/h.
3. That the Clerk be authorized to add Woodland Drive to the existing 60 km/h speed
By-law.
4. That the Public Works Department install the necessary signage.
5. And Further That the Public Works Superintendent advise Ms. Monique Burnett and
the O.P.P. accordingly.
Carried.
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Committee of the Whole Meeting – January 11, 2006
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2006-01, Keith Mathieson, Director of Engineering and
Environmental Services, re: Edgar Estates Development – Plan 51M-723 –
Certificate of Substantial Completion and Acceptance (Aboveground Works and
Underground Works).
Motion No. CW060111-26
Moved by Hough, Seconded by Buttineau
It is recommended that
1. Report No. EES 2006-01, Keith Mathieson, Director of Engineering and
Environmental Services, re: Edgar Estates Development – Plan 51M-723 –
Certificate of Substantial Completion and Acceptance (Aboveground Works and
Underground Works) be received and adopted.
2. That the Township issue the Certificates of Substantial Completion and
Acceptance (Aboveground Works and Underground Works) dated October 31,
2005 for the Edgar Estates Subdivision.
3. That the Clerk prepare a By-law for Council’s consideration.
4. And Further that the Developer, BestPro Corp., be notified of Council’s decision.
Carried.
9. BUILDING, PLANNING AND DEVELOPMENT:
None.
10. IN-CAMERA:
Motion No. CW060111-27
Moved by Hough, Seconded by Hughes
It is recommended that we do now go In-Camera at 11:50 a.m. to discuss Personnel
and Legal Matters.
Carried.
Motion No. CW060111-28
Moved by Hough, Seconded by Hughes
It is recommended that we do now Rise and Report from In-Camera at 1:50 p.m.
Carried.
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Committee of the Whole Meeting – January 11, 2006
a) Jennifer Zieleniewski, CAO, re: Personnel Matter
Motion No. CW060111-29
Moved by Buttineau, Seconded by Hough
It is recommended that the confidential verbal information presented by Jennifer
Zieleniewski, CAO, re: Personnel Matter (Fire Dept.) be received.
Carried.
b) Jennifer Zieleniewski, CAO, re: Personnel Matter
Motion No. CW060111-30
Moved by Buttineau, Seconded by Hughes
It is recommended that Confidential Report No. ADM 2006-004
(Cashier/Receptionist) be received and adopted.
Carried.
c) Deputy Mayor Hughes, re: Personnel Matter.
Motion No. CW060111-31
Moved by Hughes, Seconded by Hough
It is recommended that the confidential written information presented by Deputy
Mayor Hughes re: Personnel Matter (Fire) be received.
Carried.
d) Councillor Fountain, re: Legal Matter.
Discussion (Moon Point).
e) Councillor Crawford, re: Personnel Matter.
Discussion (Statement of Accounts)
Page 12
Committee of the Whole Meeting – January 11, 2006
11. ADJOURNMENT:
Motion No. CW060111-32
Moved by Hughes, Seconded by Hough
It is recommended that we do now adjourn at 2:05 p.m.
Carried.
.
-~
n Pennycoek
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Committee of the Whole Meeting - January 11, 2006