12 14 2005 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, December 14, 2005 @ 9:04 a.m.
Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Ralph Hough
Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Bruce Hoppe,
Director of Building and Planning Services; Kim Allen, Manager of
Building Services; Chris Carter, Manager of Recreation and
Community Services; Paul Gravelle, Treasurer; Jerry Ball, Public
Works Superintendent, Keith Mathieson, Director of Engineering and
Environmental Services
Also Present: Pat McCracken, Carol Anderson, Fran Sutton, Gail O’Brien, Jim
Reisch, Glen Kendall, Muriel Pfrimmer, Donald Pfrimmer, Betty Fines,
Ed Fines, Sandra Watton, Bev Packard, Larry Lynn, Carl Walton,
Morley Packard, Georgeina Pierce, Laura Pryde, Morley Thornton,
Stacey Patchell, Martine Klassen Pepler, George Pepler
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Fountain, Seconded by Marshall
It is recommended that the following items be added to the agenda for consideration:
6. FINANCE, ADMINISTRATION AND FIRE:
i) Councillor Crawford, re: Old Town Hall.
j) Deputy Mayor Hughes, re: North Simcoe Community News Recognition.
10. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
b) Jennifer Zieleniewski, CAO, re: Property Matter.
c) Councillor Crawford, re: Personnel Matter.
d) Deputy Mayor Hughes, re: Property Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Marshall, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, December 14, 2005 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
None declared.
4. DEPUTATIONS:
a) Gail O’Brien, Chair Person, Shanty Bay Management Committee,
correspondence dated November 24, 2005 re: Shanty Bay Community Hall.
A written copy of Mr. Reisch’s deputation was submitted to the Clerk.
Motion No. CW-3
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated November 24, 2005 from Gail
O’Brien, Chair Person, Shanty Bay Management Committee and the presentation by
Jim Reisch, re: Shanty Bay Community Hall be received.
Carried.
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Committee of the Whole Meeting – December 14, 2005
5. CORRESPONDENCE:
a) Madeleine Meilleur, Minister of Culture, correspondence dated November 15, 2005
re: Ontario Library Service North and Southern Ontario Library Service Funding.
Motion No. CW-4
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated November 15, 2005 from Madeleine
Meilleur, Minister of Culture, re: Ontario Library Service North and Southern Ontario
Library Service Funding be received.
Carried.
b) Norma Leigh, correspondence dated November 16, 2005 re: Request for “No
Parking” Signs.
Motion No. CW-5
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated November 16, 2005 from Norma
Leigh, re: Request for “No Parking” Signs be received and referred to staff for a report.
Carried.
c) Jim Partridge, President, Orillia District Snowmobile Association, correspondence
dated October 22, 2005 re: Request for Use of the Oro Medonte Rail Trail from
Woodland Drive through to Thunder Bridge.
Motion No. CW-6
Moved by Fountain, Seconded by Marshall
It is recommended that
1. the correspondence dated October 22, 2005 from Jim Partridge, President, Orillia
District Snowmobile Association, re: Request for Use of the Oro Medonte Rail Trail
from Woodland Drive through to Thunder Bridge be received.
2. that the request of the Orillia District Snowmobile Association to use the Oro-
Medonte Rail Trail from Woodland Drive through to Thunder Bridge for the
2005/2006 season be approved;
3. that the Township enter into a Memorandum of Understanding with the Ontario
Federation of Snowmobile Clubs;
4. and further that Mr. Partridge be notified of Council’s decision.
Carried.
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Committee of the Whole Meeting – December 14, 2005
d) Sue Martin, Gaviller & Company LLP, correspondence dated November 11,
2005 re: 2005 Interim Audit.
Motion No. CW-7
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated November 11, 2005 from Sue
Martin, Gaviller & Company LLP, re: 2005 Interim Audit be received.
Carried.
e) Joanna McEwen, Committee Member, Stone Fence Committee (Gowan Station
Park Development), correspondence dated December 1, 2005 re: Application for
Grant/Subsidy [Full Package Available from Manager of Recreation and
Community Services; Full Package to be Printed for 2006 Budget Deliberations].
Motion No. CW-8
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated December 1, 2005 from Joanna
McEwen, Committee Member, Stone Fence Committee (Gowan Station Park
Development), re: Application for Grant/Subsidy be received and referred to the
2006 budget deliberations.
Carried.
f) James Harvey, correspondence dated December 1, 2005 re: 1415 Scarlett Line
Assessment.
Motion No. CW-9
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated December 1, 2005 from James
Harvey, re: 1415 Scarlett Line Assessment be received and referred to staff for a
response.
Carried.
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Committee of the Whole Meeting – December 14, 2005
g) Janet Doughty, President, Warminster Soccer League, correspondence dated
December 6, 2005 re: Warminster Soccer League Budget Requests.
Motion No. CW-10
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated December 6, 2005 from Janet
Doughty, President, Warminster Soccer League, re: Warminster Soccer League
Budget Requests be received and referred to the 2006 budget deliberations.
Carried.
h) Craig & Sandi Drury, Warren & Mary Harris, Melanie Tymoszewicz,
correspondence dated December 2, 2005 re: Basswood Circle Parkland.
Motion No. CW-11
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated December 2, 2005 from Craig &
Sandi Drury; Warren & Mary Harris; and Melanie Tymoszewicz, re: Basswood Circle
Parkland be received and referred to staff for a report.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2005-26, Paul Gravelle, Treasurer, re: Actuarial Valuation of
Post-Retirement Benefits.
Motion No. CW-12
Moved by Crawford, Seconded by Fountain
It is recommended that
1. Report No. TR 2005-26, Paul Gravelle, Treasurer, re: Actuarial Valuation of
Post-Retirement Benefits be received and adopted.
2. And Further That the Township of Oro-Medonte engage the firm of Dion Durell
for the provision of actuarial valuations for post-retirement benefits for the years
ending December 31, 2005, 2006 and 2007.
Carried.
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Committee of the Whole Meeting – December 14, 2005
b) Report No. TR 2005-27, Paul Gravelle, Treasurer, re: Statement of Accounts,
November, 2005.
Motion No. CW-13
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. TR 2005-27, Paul Gravelle, Treasurer, re: Statement of Accounts,
November, 2005 be received.
2. And Further That the accounts for the month of November, 2005 totalling
$1,177,880.79 be received.
Carried.
c) Report No. TR 2005-28, Paul Gravelle, Treasurer, re: Sale Proceeds – 257
Moonstone Road East.
Motion No. CW-14
Moved by Marshall, Seconded by Crawford
It is recommended that
1. Report No. TR 2005-28, Paul Gravelle, Treasurer, re: Sale Proceeds – 257
Moonstone Road East be received and adopted.
2. And Further That the net proceeds from the sale of 257 Moonstone Road East,
being $98,729.30 be transferred to the Fire Department reserve.
Carried.
d) Report No. ADM 2005-60, Marilyn Pennycook, Clerk, re: Analysis of Responses to
Resolution with Respect to Predation by Wild Animals.
Motion No. CW-15
Moved by Marshall, Seconded by Fountain
It is recommended that
1. Report No. ADM 2005-60, Marilyn Pennycook, Clerk, re: Analysis of Responses to
Resolution with Respect to Predation by Wild Animals be received for information.
2. That Council support Loyalist Township’s request to include fishers as predators for
which claims for injured or killed livestock can be reimbursed.
3. And Further That a copy of Report ADM 2005-60 be forwarded to Mr. Henry
Regelink for his information.
Carried.
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Committee of the Whole Meeting – December 14, 2005
e) Report No. ADM 2005-62, Jennifer Zieleniewski, CAO and Kim Allen, Acting Director
of Building/By-law Enforcement re: Animal Control By-Law.
Motion No. CW-16
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. ADM 2005-62, Jennifer Zieleniewski, CAO and Kim Allen, Acting Director
of Building/By-law Enforcement re: Animal Control By-Law be received and adopted.
2. That the correspondence from Larry and Karen Lynn, Carolyn Smith, Kim Leblanc,
Lester and Rosetta Parry, Martine Pepler, Jeanalee Kanis, John Stanley, Joanne
Kaplinski and Gail Bishop be received.
3. That the “New License” Section of Schedule ‘A’ of draft By-law No. 2005-119, be
amended to reduce the $200.00 fee by the Fire Inspection Fee of $75.00 to $125.00.
4. That that the “Renewal of License” Section of Schedule ‘A’ of draft By-law No. 2005-
119, be amended to reduce the $155.00 fee by the Fire Inspection Fee of $75.00 to
$80.00.
5. That the draft “Animal Control” by-law presented on November 16, 2005 Appendix
‘B’, Section 1.4.3 be amended to read “Verification of current rabies vaccination or
written verification by a veterinarian of satisfactory rabies protection for all dogs kept
or to be kept at the subject kennel for breeding purposes“.
6. And Further That the Clerk bring forward the amended by-law for Council’s
consideration.
Carried.
f) Report No. PR 2005-13, Chris Carter, Manager of Recreation and Community
Services, re: Request to Increase Ice Rental Rates.
Motion No. CW-17
Moved by Buttineau, Seconded by Crawford
It is recommended that
1. Report No. PR 2005-13, Chris Carter, Manager of Recreation and Community
Services, re: Request to Increase Ice Rental Rates be received and adopted.
2. That a 10% increase to the ice rental rates effective September 1, 2006 be
approved.
3. That the Fees and Charges By-Law be amended to reflect the new rates as of
September 1, 2006.
4. That Policy PP-PR-007 (Arena Floor Rentals) and PP-PR-009 (Rental Rates) be
rescinded.
5. And Further That staff advise the user groups accordingly.
Carried.
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Committee of the Whole Meeting – December 14, 2005
g) Report No. ADM 2005-61, Marilyn Pennycook, Clerk, re: Election 2006 Method
of Voting.
Motion No. CW-18
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. ADM 2005-61, Marilyn Pennycook, Clerk, re: Election 2006 Method
of Voting be received and adopted.
2. That the formal election method using polling stations and ballots be utilized for
the 2006 Oro-Medonte Municipal Election.
3. And Further That staff investigate the cost of optical scan poll counters to be
used in the 2006 municipal election for Council’s consideration in their 2006
budget deliberations.
Carried.
h) Mayor J. Neil Craig, re: OMB Hearing OPA 16 and 17.
Mayor J. Neil Craig distributed written information to the Committee members.
Motion No. CW-19
Moved by Buttineau, Seconded by Hughes
It is recommended that the information presented by Mayor J. Neil Craig, re: OMB
Hearing OPA 16 and 17 be received.
Carried.
i) Councillor Crawford, re: Old Town Hall.
Discussion.
j) Deputy Mayor Hughes, re: North Simcoe Community News Recognition.
Discussion.
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Committee of the Whole Meeting – December 14, 2005
7. PUBLIC WORKS:
a) Report No. PW 2005-25, Jerry Ball, Public Works Superintendent, re: Request for
Speed Reduction – Eady Station Road.
Motion No. CW-20
Moved by Hughes, Seconded by Buttineau
It is recommended that
1.
Report No. PW 2005-25, Jerry Ball, Public Works Superintendent, re: Request for
Speed Reduction – Eady Station Road be received and adopted.
2.
That the Public Works Department erect new curve signs, complete with a 30 km/h
advisory tab, to warn motorists of the horizontal curves on Eady Station Road.
3.
That the existing speed limit of 80 km/h remains status quo on Eady Station Road.
4.
And Further Thatthe Public Works Superintendent advise Ms. Jackie Whiston of
Council’s decision.
Carried.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2005-43, Keith Mathieson, Director of Engineering and Environmental
Services; Bruce Hoppe, Director of Planning re: Paige Custom Homes Inc. – Site Plan
Agreement and Removal of Holding Symbol – Part of Lots 14 and 15 Fronting
Kempenfelt Bay and Part Water Lots 14 and 15 Lying in Front of Lots 14/15, s/s Davis
Street, Plan 1, Being Part 2, 51R-32684, Together with Right-of-Way over Part 1, 51R-
32684, Together with Right-of-Way over Parts 2, 3, 4 and 5, 51R-15199, Being all of
PIN #58554-0142 (Lt) – Roll #4346-010-006-00600-0000.
Motion No. CW-21
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. EES 2005-43, Keith Mathieson, Director of Engineering and Environmental
Services; Bruce Hoppe, Director of Planning re: Paige Custom Homes Inc. – Site Plan
Agreement and Removal of Holding Symbol – Part of Lots 14 and 15 Fronting
Kempenfelt Bay and Part Water Lots 14 and 15 Lying in Front of Lots 14/15, s/s Davis
Street, Plan 1, Being Part 2, 51R-32684, Together with Right-of-Way over Part 1, 51R-
32684, Together with Right-of-Way over Parts 2, 3, 4 and 5, 51R-15199, Being all of
PIN #58554-0142 (Lt) – Roll #4346-010-006-00600-0000 be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Paige
Custom Homes Inc. to construct a single family home at 71 Barrie Terrace.
3. That the Clerk prepare a By-law for Council’s consideration to enter into a Site Plan
Agreement.
4. That the Clerk prepare a By-law for Council’s consideration to remove the Holding
Symbol.
5. And Further That Mr. Seaman of Paige Custom Homes Inc. be notified of Council’s
decision.
Carried.
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Committee of the Whole Meeting – December 14, 2005
b) Report No. EES 2005-44, Keith Mathieson, Director of Engineering and
Environmental Services re: Robert Victor Stinson (Barrie Drive-In Theatre) – Site
Plan Agreement – Part of the East ½ of Lot 21, Concession 4, Being all of PIN
#58551-0073 (Lt) – Roll #4346-010-008-05900-0000.
Motion No. CW-22
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. EES 2005-44, Keith Mathieson, Director of Engineering and
Environmental Services re: Robert Victor Stinson (Barrie Drive-In Theatre) – Site
Plan Agreement – Part of the East ½ of Lot 21, Concession 4, Being all of PIN
#58551-0073 (Lt) – Roll #4346-010-008-05900-0000 be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Robert
Victor Stinson to construct an additional 15.8 m x 7.3 m projection screen.
3. That the Clerk prepare a By-law for Council’s consideration.
4. And Further That Mr. Stinson be notified of Council’s decision.
Carried.
c) Report No. EES 2005-45, Keith Mathieson, Director of Engineering and
Environmental Services re: Ontario Strategic Infrastructure Financing Authority
(OSIFA) – Low-Cost and Longer Term Loans for Infrastructure Projects until
February, 2006.
Motion No. CW-23
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. EES 2005-45, Keith Mathieson, Director of Engineering and
Environmental Services re: Ontario Strategic Infrastructure Financing Authority
(OSIFA) – Low-Cost and Longer Term Loans for Infrastructure Projects until
February, 2006 be received and adopted.
2. That Totten Sims Hubicki Associates be commissioned to provide a proposal of
options for treatment of Township septage at a cost of $10,500.00, plus G.S.T.
3. That the funds for the report from TSH be committed in the 2006 Budget.
4. And Further That the City of Barrie and the City of Orillia be asked to consider
acceptance of Township septage in their present capacities of their sewage
treatment plants.
Carried.
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Committee of the Whole Meeting – December 14, 2005
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2005-20, Kim Allen, Manager of Building Services, re: Building
Report, November, 2005.
Motion No. CW-24
Moved by Buttineau, Seconded by Hughes
It is recommended that Report No. BD 2005-20, Kim Allen, Manager of Building
Services, re: Building Report, November, 2005 be received.
Carried.
10. IN-CAMERA:
Motion No. CW-25
Moved by Hughes, Seconded by Buttineau
It is recommended that we do now go In-Camera at 11:20 a.m. to discuss Personnel
and Property Matters.
Carried.
Motion No. CW-26
Moved by Buttineau, Seconded by Hughes
It is recommended that we do now Rise and Report from In-Camera at 12:15 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW-27
Moved by Hughes, Seconded by Buttineau
It is recommended that Confidential Report No. ADM 2005-064, Jennifer
Zieleniewski, CAO, re: Personnel Matter (Recreation Dept. Technical Support) be
received and adopted.
Carried.
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Committee of the Whole Meeting – December 14, 2005
b) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-28
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Confidential Report No. ADM 2005-065, Marilyn Pennycook, Clerk, re: Property
Matter (Myrtle Avenue) be received and adopted.
2. That the portion of Myrtle Avenue described as Parts 1 and 2, Plan 51 R-34040
be declared surplus to the needs of the municipality.
3. That the portion of Myrtle Avenue described as Parts 1 and 2, Plan 51 R-34040
be permanently closed and that the Clerk bring forward the appropriate by-law
for Council's consideration.
4. That once the road has been closed and the by-law registered on title, Parts 1
and 2, Plan 51 R-34040 be conveyed to the adjoining property owners of Lots 72
& 73 and 71, Plan 626, respectively.
5. And Further That John and Barbara Page be responsible for the cost of both
parcels of land (Parts 1 and 2, 51 R-34040) as well as the costs incurred by the
Township in the permanent closure of the road and the transfer of the lands to
both parties.
Carried.
c) Councillor Crawford, re: Personnel Matter (Fire).
Discussion.
d) Deputy Mayor Hughes, re: Property Matter (Moon Point).
Discussion.
11. ADJOURNMENT:
Motion No. CW-29
Moved by Hughes, Seconded by Buttineau
It is recommended that we do now adjourn at 12:40 p.m.
Carried.
.kJ
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Committee of the Whole Meeting - December 14, 2005