Loading...
11 23 2005 COW Minutes ! .''0 TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, November 23, 2005 @ 9:05 a.m. Council Chambers Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn pennycook, Clerk; Bruce Hoppe, Director of Planning; Kim Allen, Acting Director of Building and By-Law Enforcement; Chris Carter, Manager of Recreation and Community Services; Paul Gravelle, Treasurer; Jerry Ball, Public Works Superintendent, Keith Mathieson, Director of Engineering and Environmental Services Also Present: Stacey Patchell Mayor J. Neil Craig assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW-1 Moved by Hughes, Seconded by Hough It is recommended that the following items be added to the agenda for consideration: 5. CORRESPONDENCE: h) Deputy Mayor Hughes, re: email dated November 11, 2005 from Ted Vincent. i) Deputy Mayor Hughes, re: Response to Mr. R. Smith. 6. FINANCE, ADMINISTRATION AND FIRE: c) Deputy Mayor Hughes, re: County Council Update. 7. PUBLIC WORKS: b) Report No. PW 2005-24, Jerry Ball, Public Works Superintendent re: 2005 Grader Lease. 9. BUILDING, PLANNING AND DEVELOPMENT: a) Committee of Adjustment, minutes of November 10, 2005 meeting. b) Report No. BD 2005-17, Kim Allen, Acting Director of Building and By-Law Enforcement, re: Request for Exemption By-Law No. 2002-076, Ms. Olivia Perlas, Con. 14 W pt Lot 1711 Line 13S. 10. IN-CAMERA: b) Jennifer Zieleniewski, CAO, re: Personnel Matter (Withdrawn). c) Jennifer Zieleniewski, CAO, re: Personnel Matter (Withdrawn). e) Jennifer Zieleniewski, CAO, re: Legal Matter. Carried. 2. ADOPTION OF THE AGENDA Motion No. CW-2 Moved by Hough, Seconded by Buttineau It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, November 23,2005 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: None. 5. CORRESPONDENCE: a) Orillia District Chamber of Commerce, 116th Annual Dinner Meeting Invitation, Thursday, January 12, 2006, Fern Resort. Motion No. CW-3 Moved by Buttineau, Seconded by Hughes It is recommended that the invitation from the Orillia District Chamber of Commerce, re: 116th Annual Dinner Meeting, January 12, 2006, Fern Resort be received; and further that Mayor Craig, Deputy Mayor Hughes, Councillor Crawford and Councillor Fountain be authorized to attend. Carried. Page 2 Committee of the Whole Meeting - November 23, 2005 b) Dwight Norrena, Canadian Heritage Digital Archives, correspondence dated November 7,2005 re: Grant Request for 2006. Motion No. CW-4 Moved by Hughes, Seconded by Hough It is recommended that the correspondence dated November 7,2005 from Dwight Norrena, Canadian Heritage Digital Archives, re: Grant Request for 2006 be received; and further that Mr. Norrena be requested to submit an application for Grant/Subsidy to be referred directly to the 2006 budget deliberations. Defeated. Motion No. CW-5 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence dated November 7,2005 from D. Norrena, Canadian Heritage Digital Archives, be received; and that Mr. Norrena be advised that Council is not in a position at this time to grant this request. Carried. c) Nancy Cameron, President, Oro-Medonte Community Choirs, correspondence dated November 10, 2005 re: Grant Request for 2006. Motion No. CW-6 Moved by Hough, Seconded by Buttineau It is recommended that the correspondence dated November 10, 2005 from Nancy Cameron, President, Oro-Medonte Community Choirs, re: Grant Request for 2006 be received and referred to the 2006 budget deliberations. Carried. Page 3 Committee of the Whole Meeting - November 23, 2005 d) Gayle Wood, CAO/Secretary-Treasurer, Lake Simcoe Region Conservation Authority, correspondence dated November 7, 2005 re: LSRCA's Response to Municipal Issues. Motion No. CW-7 Moved by Buttineau, Seconded by Hughes It is recommended that the correspondence dated November 7,2005 from Gayle Wood, CAO/Secretary-Treasurer, Lake Simcoe Region Conservation Authority, re: LSRCA's Response to Municipal Issues be received. Carried. e) Eggert Boehlau, correspondence dated November 14, 2005 re: Drainage, 2251 Ridge Road. Motion No. CW-8 Moved by Buttineau, Seconded by Hough It is recommended that the correspondence dated November 14, 2005 from Eggert Boehlau, re: Drainage, 2251 Ridge Road be received and referred to staff for a response. Carried. f) Glenn Fernandes, President, Lake Simcoe Regional Airport Commission, correspondence dated October 24, 2005 re: Lake Simcoe Regional Airport Agreement - Land Sale Inventory Update. Motion No. CW-9 Moved by Buttineau, Seconded by Hughes It is recommended that the correspondence dated October 24, 2005 from Glenn Fernandes, President, Lake Simcoe Regional Airport Commission, re: Lake Simcoe Regional Airport Agreement - Land Sale Inventory Update be received; and further that the Council of the Township of Oro-Medonte support Motion 2005-AC-23 of the Lake Simcoe Regional Airport Commission which states, "That, the Lake Simcoe Regional Airport Commission request of the joint venture municipalities that as part of the scheduled review of the Lake Simcoe Regional Airport Agreement, the Land Sale Policy portion be updated to include all available airport development lands for sale and that the airport's solicitor firm Burgar, Rowe, facilitate such amendments." Carried. Page 4 Committee of the Whole Meeting - November 23,2005 g) Ron Stevens, Mayor of Orillia; Anderson Charters, Chair, Community University Committee, correspondence dated November 10, 2005 re: Support Request for Lakehead Campus in Orillia. Motion No. CW-10 Moved by Hough, Seconded by Buttineau It is recommended that the correspondence dated November 10, 2005 from Ron Stevens, Mayor of Orillia and Anderson Charters, Chair, Community University Committee, re: Support Request for Lakehead Campus in Orillia be received and further that the Township of Oro-Medonte support the initiative to establish an Orillia campus of Lakehead University. Carried. h) Deputy Mayor Hughes, re: email dated November 11,2005 from Ted Vincent. Motion No. CW-11 Moved by Hughes, Seconded by Hough It is recommended that the correspondence from Ted Vincent, President of the Bass Lake Rate Payers Association dated November 11, 2005 be received and that a response under the signature of the Mayor be provided in a timely manner. Carried. i) Deputy Mayor Hughes, re: Response to Mr. R. Smith (November 2, 2005). Discussion. Page 5 Committee of the Whole Meeting - November 23,2005 6. FINANCE, ADMINISTRATION AND FIRE: a) Report No. ADM 2005-056, Marilyn Pennycook, Clerk, re: Council Appointments to Committees / Boards / Technical Support Groups. Motion No. CW-12 Moved by Hough, Seconded by Hughes It is recommended that 1. Report No. ADM 2005-056, Marilyn Pennycook, Clerk, re: Council Appointments to Committees / Boards / Technical Support Groups be received and adopted. 2. That the following Council representatives be appointed for the 2006 term: (1) Councillor Marshall and (2) Councillor Buttineau to the Site Plan Technical Support Group, (1) Councillor Butlineau and (2) Councillor Marshall to the Recreation Technical Support Group, (1) Councillor Crawford to the Orillia Library Board, (1) Councillor Fountain to the Orillia Chamber of Commerce, (1) Councillor Crawford to the Oro-Medonte Chamber of Commerce, and (1) Councillor Buttineau to the Oro-Medonte Community Policing Committee. 3. That the Clerk bring forward the applicable by-law. 4. And Further That the appropriate committees/boards/technical support groups be advised of Council's decision. Carried. b) Marilyn Pennycook, Clerk, re: Draft Revised By-Law to Designate Areas of the Township of Oro-Medonte as Site Plan Control Areas and Procedure. Motion No. CW-13 Moved by Buttineau, Seconded by Hough It is recommended that the draft by-law presented by Marilyn Pennycook, Clerk, re: Draft Revised By-Law to Designate Areas of the Township of Oro-Medonte as Site Plan Control Areas and Procedure be received; and further that the By-Law to Designate Areas of the Township of Oro-Medonte as Site Plan Control Areas be brought forward for Council's approval. Carried. Page 6 Committee of the Whole Meeting - November 23, 2005 c) Deputy Mayor Hughes, re: County Council Update. Discussion. 7. PUBLIC WORKS: a) Report No. PW 2005-23, Jerry Ball, Public Works Superintendent, re: Renaming of Harvie Settlement Road. Motion No. CW-14 Moved by Marshall, Seconded by Crawford It is recommended that 1. Report No. PW 2005-23, Jerry Ball, Public Works Superintendent, re: Renaming of Harvie Settlement Road be received and adopted. 2. That Harvie Settlement Road from the municipal limits of the City of Orillia northerly to the intersection of Highway 12 be renamed Atlantis Drive. 3. That the Simcoe County Catholic District School Board and the two private property owners on Harvie Settlement Road within the Township of Oro- Medonte be advised of the renaming of Harvie Settlement Road to Atlantis Drive. 4. That the Clerk bring forward the appropriate by-law for Council's consideration. 5. That the City of Orillia be advised of Council's decision to rename Harvie Settlement Road from the municipal limits of the City of Orillia northerly to the intersection of Highway 12 as Atlantis Drive. 6. That the City of Orillia be requested to liaise with the Ministry of Transportation with respect to signage on Highway 12. 7. And Further That the City of Orillia be requested to assume all costs incurred by the property owners on Harvie Settlement Road in the Township of Oro Medonte, as well as the costs incurred by the Township of Oro-Medonte in the renaming of Harvie Settlement Road. Carried. Page 7 Committee of the Whole Meeting - November 23, 2005 b) Report No. PW 2005-24, Jerry Ball, Public Works Superintendent re: 2005 Grader Lease. Motion No. CW-15 Moved by Crawford, Seconded by Marshall It is recommended that 1. Report No. PW 2005-24, Jerry Ball, Public Works Superintendent re: 2005 Grader Lease be received and adopted. 2. That the Public Works Department be authorized to make lease payments for the months of July, August, September, October and November at a total cost of $22,001.19. 3. And Further That the Public Works Department purchase the new snow wing and harness for each grader at a total cost of $42,967.20, plus taxes. Carried. 8. ENGINEERING & ENVIRONMENTAL SERVICES: None. 9. BUILDING, PLANNING AND DEVELOPMENT: a) Committee of Adjustment, minutes of November 10, 2005 meeting. Motion No. CW-16 Moved by Crawford, Seconded by Fountain It is recommended that the minutes of the Committee of Adjustment meeting held on November 10, 2005 be received. Carried. Page 8 Committee of the Whole Meeting - November 23,2005 b) Report No. BD 2005-17, Kim Allen, Acting Director of Building and By-Law Enforcement, re: Request for Exemption By-Law No. 2002-076, Ms. Olivia Perlas, Con. 14 W Pt Lot 17 11 Line 13 S. Motion No. CW-17 (Amendment) Moved by Hughes, Seconded by Fountain It is recommended that the motion with respect to BD 2005-17, re: Request for Exemption to by-law 2002-076 be amended to include: 'That should the owner of the dogs contravene any section of the Animal Control By-Law, this exemption be withdrawn and that the Perlas' reapply for the exemption every three years." Carried. Motion No. CW-18 Moved by Marshall, Seconded by Fountain It is recommended that 1. Report No. BD 2005-17, Kim Allen, Acting Director of Building and By-Law Enforcement, re: Request for Exemption By-Law No. 2002-076, Ms. Olivia Perlas, Con. 14 W Pt Lot 17 11 Line 13 S. be received and adopted. 2. That an exemption be granted to Ms. O. Perlas to By-Law No. 2002-76 to own more than 2 dogs without a kennel license. 3. That the owner obtain licenses for all six dogs. 4. And Further that the owner be advised that the maximum number of dogs permitted at any time under this exemption is six. 5. And That should the owner of the dogs contravene any section of the Animal Control By-Law, this exemption be withdrawn and that the Perlas' reapply for the exemption every three years. Carried As Amended. 10. IN-CAMERA: Motion No. CW-19 Moved by Crawford, Seconded by Marshall It is recommended that we do now go In-Camera at 11 :20 a.m. to discuss Personnel, Property and Legal Matters. Carried. Page 9 Committee of the Whole Meeting - November 23, 2005 Motion No. CW-20 Moved by Fountain, Seconded by Crawford It is recommended that we do now Rise and Report from In-Camera at 12:40 p.m. Carried. a) Jennifer Zieleniewski, CAO, re: Personnel Matter. The Chief Administrative Officer distributed information to Council with respect to this matter. Motion No. CW-21 Moved by Marshall, Seconded by Fountain It is recommended that the Confidential Report No. ADM 2005-058, Jennifer Zieleniewski, CAO, re: Personnel Matter (Fire Dept.) be received and adopted; and that the Chief Administrative Officer be authorized to proceed immediately. Carried. b) Jennifer Zieleniewski, CAO, re: Personnel Matter. This item was withdrawn. c) Jennifer Zieleniewski, CAO, re: Personnel Matter. This item was withdrawn. d) Jennifer Zieleniewski, CAO, re: Property Matter Motion No. CW-22 Moved by Marshall, Seconded by Crawford It is recommended that the correspondence dated November 10, 2005 presented by Jennifer Zieleniewski, CAO, re: Property Matter (R.P. 51 M-696, Arbourwood) be received and referred to staff for a report. Carried. Page 10 Committee of the Whole Meeting - November 23, 2005 e) Jennifer Zieleniewski, CAO, re: Legal Matter. Motion No. CW-23 Moved by Fountain, Seconded by Marshall It is recommended that Confidential Report No. ADM 2005-059, Jennifer Zieleniewski, CAO, re: Legal Matter (Update) be received. Carried. 11. ADJOURNMENT: Motion No. CW-24 Moved by Crawford, Seconded by Fountain It is recommended that we do now adjourn at 1 :05 p.m. Carried. 1/ ~ Page 11 Committee of the Whole Meeting - November 23,2005