11 23 2005 COW Agenda
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, NOVEMBER 23, 2005
TIME: 9:00 a.m.
1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Orillia District Chamber of Commerce, 116th Annual Dinner Meeting Invitation,
Thursday, January 12, 2006, Fern Resort
b) Dwight Norrena, Canadian Heritage Digital Archives, correspondence dated November
7, 2005 re: Grant Request for 2006.
c) Nancy Cameron, President, Oro-Medonte Community Choirs, correspondence dated
November 10, 2005 re: Grant Request for 2006.
d) Gayle Wood, CAO/Secretary-Treasurer, Lake Simcoe Region Conservation Authority,
correspondence dated November 7,2005 re: LSRCA's Response to Municipal Issues.
e) Eggert Boehlau, correspondence dated November 14, 2005 re: Drainage, 2251 Ridge
Road.
f) Glenn Fernandes, President, Lake Simcoe Regional Airport Commission,
correspondence dated October 24, 2005 re: Lake Simcoe Regional Airport Agreement
- Land Sale Inventory Update.
g) Ron Stevens, Mayor of Orillia; Anderson Charters, Chair, Community University
Committee, correspondence dated November 10, 2005 re: Support Request for
Lakehead Campus in Orillia.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. ADM 2005-056, Marilyn Pennycook, Clerk, re: Council Appointments to
Committees / Boards / Technical Support Groups.
b) Marilyn Pennycook, Clerk, re: Draft Revised By-Law to Designate Areas of the
Township of Oro-Medonte as Site Plan Control Areas and Procedure.
7. PUBLIC WORKS:
a) Report No. PW 2005-23, Jerry Ball, Public Works Superintendent, re: Renaming of
Harvie Settlement Road.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND DEVELOPMENT:
None.
10. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
d) Jennifer Zieleniewski, CAO, re: Property Matter
11. ADJOURNMENT:
2
I~
ADDENDUM
COMMITTEE OF THE WHOLE MEETING
Wednesday, November 23, 2005
7. PUBLIC WORKS:
b) Report No. PW 2005-24, Jerry Ball, Public Works Superintendent re: 2005 Grader
Lease.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Committee of Adjustment, minutes of November 10,2005 meeting.
b) Report No. BD 2005-17, Kim Allen, Acting Director of Building and By-Law
Enforcement, re: Request for Exemption By-Law No. 2002-076, Ms. Olivia Perlas,
Con. 14 W Pt Lot 1711 Line 13 S.
10. IN-CAMERA:
e) Jennifer Zieleniewski, CAO, re: Legal Matter.
ORILLIA DISTRICT
CHAMBER OF COMMERCE
D
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President Mike Davenport cordially invites you to attend the
1 16TH ANN U A L
DINNER MEETING
Thursday January 12"', 200
Fern Resort
ENTERTAINMENT
SCOTT HARRIS
COMEDIAN
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For Ticket information or
Reservations Contact Melodi
Tei (70S( 326.4424 * Fax (70S) 327.7841
Cocktails at 6, 0 Dinner at 7:30 pm
Dinner Wine sponsor Grant Thornton LLF
Tickets 575,00 each Incl. Tax
~- ~
-
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Canadian Heritage Digital Arc/lives
Digitales Du Patrimoine Canadien
... for Now and for the Next Seven Generations
(I,., -<<If. ?Ie,tf'" 'Z>1fII4l ;4trr-tw'1
14845 Unit # 6 Yonge Street, Suite # 206
Aurora, Ontario, L4G 6H8
J4teUfltl "Di,(ut" z>.1>ctlrf.,IIl' &.r1~
14845 Unite # 6 rue Yonge, Piece # 206
Aurora, Ontario, l4G 6H8
November 7, 2005
Members of Council. Orc Medonte C/O Marilyn Pennycook Clerk
148 Line 7 South
Box 100
Oro ON LOL 2XO
Dear Members of Council:
CHDA Is creating the first county-wide diGital archives In Simcoe County
in both Official Languages for reDlication using Best Practices,
".. .for Now and for the Next Seven Generations".
This Initiative Is unlaue and Is NOT duplicating work done by others.
Not-For-Profit Status: Canadian Heritage Digital Archives (CHDA) was Incorporated federally
(bilingual) on June 17, 2005 as a National Professional Not-For-Profil Heritage Service Organization
without share capital under Part II of the Canada Corporations Act, (File Number 431114-1).
CHDA is respectfully requesting Council's consideration for a "Grant" In the amount of Two Thousand
Five hundred Dollars ($2,500.00) or any other such amount that Council believes to be appropriate
for contributing funding to the CHDA Project (copy of CHDA Project BRIEF Is attached).
The Township of Oro Medonte would be prominently acknowledged as a funding contributor for this
Project on our Website and at CHDA events as appropriate.
Any monies received would be used speclflcally to hire an administrative assistant and
to purchase office equipment for his/her use In furtherance of this CHDA Project.
I am prepared to stand before council or make a formal deputation to council If required at any
time to answer any questions regarding CHDA and its Project.
I thank you tor your consideration.
C+L) -
Dwight Norrena, Founder
Canadian Heritage Digital Archives
Attachment:
CHDA Project Brief
TeVTel: 647.668.2432
Nooena.O@CHDorchlves.CA
Faxfl"elec: 416-834-041 0
Canadian Heritage Digital Archives
Digitales Du Patrimoine Canadien
...For the Next Seven Generations - Pour les sept prochaines generations
f!"""tIh" ~ 'D1fII4l .I1".i(....
14845 Unit # 6 Yonge Street, Suite # 206
Aurora, Ontario, L4G 6H8
..t..Uw. 'Di9(f"t", '[),. At",,-.(/P e.".,,"
14845 Unite # 6 rue Yonge, Piece # 206
Aurora. Ontario, L4G 6H8
5;j1DA ProJectBRlH
Project Overview
1. Prcject Tille:
Canadian Heritage Digital Archlves...for the Next Seven Generallons!
Archives Dlgltales Du Patllmolne Canadien.. . pour Ies Sept Prochalnes Generations
(hereinafter known as CHDA)
2. Project SummalY:
a. Mission Statement and Opportunity
CHDA is creating the first county-wide dlaltal archives in Simcoe County
in both Official Languages for replication using Best Practices,
in any community anywhere in Canada
".. .for now and for the Next Seven Generations"
Purpose and Expected OUtcomes (Objectives)
To create a replicable model using Best Practices in Simcoe County to bridge the
digital divide between the Archives, Museums, libraries, Local Community Historical
Organizations and the Local Community Women's Institutes (Tweedsmuirs from across
the County) who all act independently from one another
AND.
the General Public by preserving, digitizing and making all of the archived Original
Historical Documents In all of the Repositories in Simcoe County accessible over the
Internet any time of the day or night and to have all of the repositories appear
together as one on the CHDA Internet Webslte.
In addlllon. CHDA will take a digital "snapshot" 01 the Iocai AborIginol and M&IIs culture 'With the
assistonce from local AborIginal and Metis: Elders. Organizations and !heir Governing Ilodies In 1heir
communllles In Simcoe County (Interpretive Element].
In regard to Aboriginal Culture, CHDA understands that It will always be the individual Aboriginal
Nations and their people who will be the primary resource lor Indigenous cultural knowledge.
The culture of any people is a living thing and will be subject to change. CHDA will be sensitive to
the unique needs of Indigenous peoples and will solicit their participation and guidance in this
Project.
TeVTel: 647.668-(CHDA)2432
Norrena.O@CHDarchlves.CA
FaxlT8Iec: TBA
1
Prolect Overview fcontln~
2. Project SUmmery (continued)
b. Mandate I Objectives
Our Mandate is set out in our "Mission Statement and Objectives".
The CHDA Website will connect all Canadians with the riches of Canada's heritCJl!2ge
making Canadian cunural collections held by provincial, municipal and local cultUlllral
organizations available via the Internet in both official languages. CHDA's Website
will provide meaningful and seamless access to content that helps deepen an
understanding of Canada and its rich diversity. CHDA's aim is for the benefit of YOUlllth,
students, researchers, scholars and lifelong learners. It is intended that Georg.an
College students will help to set up the CHDA Business Model by assisting in creatiing
the "Interpretive Element" of the CHDA Website.
CHDA will be careful to ensure that the CHDA Website will meet accessibiillty
guidelines as set forth by the WC3 (the Internet's recognized standards authori-ty).
CHDA will exceed the minimum standards required by the Web Accessib.lity
regulations for Canada and will carry a Level 2 (AA) Web Accessibility ratiing
throughout, with several elements that will also meet strict Level 3 (AAA) requiremellts.
The result is a functional accessible Webslte that those individuals with disabilities -will
be able to use without impediment.
)> CHDA is a federally incorporated not-for-profit organization active in .he
cultural heritage seclor:
)> CHDA is collaborating with Simcoe County, the Simcoe County Archi"es,
Museums, Libraries and Local Historical Organizations to index and digitize all
of the Original Historical Documents in all of the repositories in Simcoe Cou..,ty
(one repoSitory at a time) as a "replicable" business model using B-est
Practices and will post all of the original historical documents on a CH DA
bilingual Website which users will be able to utilize on a no charge basis:
~ CHDA is incorporating a digital "Interpretive Element" in their mandatlT~ in
partnership with Georgian College (Design and Visual Art) and others to
provide the CHDA Webslte with the culture and the evolution of the history of:
Aboriginals, Metis, Francophone communities, Black history and the individaJal
history of each community including ethnic origins utilizing local commullity
Tweedsmuirs in Simcoe County;
By posting all of !he above on !he Inlemei of one accesslble and IIElCIrchable Webslle CH VA
fulfills lhe needs of: students and Ihelr teachers alike. researchers. scholars and anyone a-lse
who Is Interested in viewing !he history of Simcoe County from Ihelr home. office or when fI1Bey
are on lhe rood anytime of the day or night via the Intemet.
c. Target Audience
The target audience of CHDA's Project are students, researchers, scholars, lifetime
learners and anyone who is interested in Canada's culture, ethnic makeup a nd
history across Canada or on a regional basis. The Simcoe County replical::::::>le
model will be complete and easily transferable to any other community, anywhe-re.
CHDA's Website will serve as a resource centre for everyone in Canada free of ClIIny
charges.
2
The CHOA ProIecI
1. Not-For-Profit Status: CHOA was Incorporated federally (bilingual) on June 1 7, 2005 as a
National Professional Not-For-Profit Heritage Service Organization without share capital under Part
II of the Canada Corporations Act, (File Number 431114-1).
CHOA has partnered with Georgian College (Design and Visual Arts) and Is In the final stages of
partnerlng with Simcoe County (Archives and Libraries) and other historical organizations In
Simcoe County.
2. Cultural Collections: CHOA will scan the Innumerable original historical documents. maps,
photographs, etc., In all of the repositories In Simcoe County e.g. Ste Marie Collection (2.500
pages of documentation In the Midland Library), the Simcoe County Archives which has 4.000
sq. fl. of document storage and for others In Simcoe County for posting on the CHOA Website.
3. Intallec:tual Pr~rtv Implications: CHOA will scan only those documents that are In the
Public Domain or those from private collections, with wrillen permission. CHOA has retained a
National Law firm to deal with any copyright concerns.
4. Accessibility Costs: CHOA's Webslte will be available to everyone In Canada and elsewhere
Free-Of-Qharge.
5. Partnerships in Place: CHOA has partnered with the following as of October 31~, 2005:
}> R&B Consultants, Webslte hosting and management;
}> Active Imaging, archival Image capturing;
}> A group of professionals who will advise and design the CHDA Web Engine;
}> An Independent Contractor who will design the CHOA Website;
}> Georgian College (Design and Visual Arts) In Barrie, Simcoe County;
}> The Barrie Public Library, archival repository.
CliOA intends to partner: with as many of the following as possible:
}> The County of Simcoe Archives "1", Simcoe County Libraries "29", the Library in Orlllla
and the Museums of Simcoe County "16";
}> Simcoe County Historical Association;
}> As many as possible of the 72 volunteer historical organizations located In Simcoe
County who may have historical collections of merit;
}> Aboriginal, Metis and Francophone community organizations.
Of course CliOA wlll not partner wlth all of the above. blli CHOA wlll partner wlth !hose thallhaf have
"original" hlstorlool collecllons of mel'll e.g. some libraries do not hove 0 hlstorlool research
departments or archives.
General Evaluation Cl'llerto and URLs
1. Collections Relellant to Canadians: All of the Archives, Museums, Libraries and Prlvote
Collections e.g. Federated Women's Institutes IIl1le known local Community historical scrapbooks
(the Tweedsmulrs) fully demonstrates Canada's culture and heritage but they ore
Independent from each other and few If any of the repositories In Simcoe County and elsewhere
hove digitized their collections, as of 2005. The repOSitory management do not know the
"historical document holdings" of the other repositories because they act Independently of e>ne
another and cannot direct a visitor to the proper site to view what they are looking for. By
preserving and posting on the CHOA Webslte all of the original historical documents stored In all
of the repositories and some private collections (In the publiC domain), will appear together now
as one to any viewer over the Internet.
3
General Evaluaflon Criteria and URLs lcontlnued}
2. Compelling Story: CHDA will make available all of the collections posted by CHDA to a.1 of
those who have Internet access. Accessible to everyone to view from the comfort of their oflr'lce
or home at any time of the day or night. Everyone will be able to now view all of the collections
free of any charges that sometimes previously the historical collections were restricted to c:>nly
researchers and scholars or those with special permission.
3. Creative and Innovative Presentation: The original historical documents preserved by
digitizing and posting on the Internet by CHDA will not have any embellishment. We will present
these original historical documents in their original form for the reader to interpret for
themselves (Translation from English to French and French to English will however be done for
ease of use as funding permits).
However. the "Interpretive Element" depicting the history and culture of the Simcoe County
Aboriginals, Metis, and Francophone communities, the Black history (Underground Railroad) Clnd
the individual communities (Tweedsmuirs) will be left to the imagination and creativity of the
Georgian College students hopefully from all four (4) compuses in Simcoe County for postingl on
the CHDA Website. CHDA intends to hire Aboriginal, Metis and other Students from GeorQlian
College to complete this portion under the tutelage of CHDA and their Partners, the historial'llos in
each individual community together wllh other local historical organizations.
4. Unique Canadian Cultural Collections: Few If any of the original historicai collections heid in
the repositories in Simcoe County have been digitized. CHDA will digitize and post all of the
available Canadian Cultural Collections that are in the Public Domain in the Simcoe County
repositories on the CHDA Website. A sample of one specific collection "The Ste MClrie
Collection" that is held in the Midland Public Library (it has not been digitized or catalogLJed
and there are about 2,500 pages of documentation that visitors may not see which we beliE9ve
is common throughout the repositories and it should not be this way), that will be partially pos ~ed
on the CHDA TEST Website in early 2006. All preparation and work to create the CHDA 'Test
Website is being completed by volunteers. The fuli coliection (2,500 pages of documentat.on)
will be posted on the CHDA Website beginning in the spring or early summer of 2006.
5. Promotion in Both of Canada's Official languages: CHDA intends to translate all Frellch
historical documents into English and all English historical documents into French (Fun~lng
dependent). The "Interpretive Element" will also be in both official languages. The Aborig. nal
and Metis "Interpretive Element" is intended to be completed orally in their own language Clnd
in their wrillen language together with French and English translations for posting on the Intern at.
6. CHDA Demonstration TEST Website: CHDA, on November 10. 2006 will scan part of a spe=ial
collection (Ste. Marie Collection) In the Midland Public Library. In addition, CHDA intends to
scan a portion of the original historical documents in the Barrie Library and in the Simcoe COlli nty
Archives for a CHDA test Webslle demonstration completed totally by volunteers. When
completed in early 2006, CHDA will provide the URL when requested.
PrIoritized Content Evaluotton Criteria
CHDA's project deals with Canada's history and culture as it has evolved from the timEe of
recorded history including, but not limited to:
1. Aboriginal evolution. history and culture;
2. Metis evolution, history and culture;
3. the Francophone evolution, history and culture;
4. The Black history (Underground Railroad) history and culture;
4
Priorffized Content evaluation Criteria (continued
5. local community history and culture has been preserved (e.g. Scollish origin:J as
demonstrated in the Tweedsmuirs In virtually every community in Canada, howe3ver
few people are aware of their existence or how to obtain access them. Few pec:>ple
know that the Tweedsmuirs of their local community exist showing the culture c::md
history from the early 1900's, with some up to and including the year 2005;
6. Provide the accessibility of the orlginai historical documents from all repositories, -one
repository at a time over the Internet.
The CHDA Project has, as an advisor, the past advisor to the Israeli Archives in israel. Mr.
Philip Artmon was one of the odvisors to the Israeli Archives that successfully posted c>ver
60,000,000 historical documents on to the Internet In Israel. Mr. Artman, together with ttmree
(3) other professional groups (volunteers) have committed their time to CHDA for six months.
CHDA is creating a "MODEL" that can and will be replicated in communities, counties =nd
regions throughout Ontario and Canada. All facets of the Model will be "in place" and all
that will be needed is someone or some organization to take it further when completec:::l in
2006. The development cost and the initial design, content and methodology using Best
Practises will be completed by volunteers for them as a moclelto be replicated.
CHDA has letters of endorsement from:
1. Universities and Colleges;
2. The Aboriginal and Metis Communities;
3. all of the Federal and Provincial Members of Parliament in Simcoe County:
4. Federal Government Departments (including National Defence):
5, Historical Repositories (Archives, Museums and libraries);
6. Historical Associations;
7. Georgian College (Design and Visual Arts);
8. Private old-time residents of Oro Township in Simcoe County.
Excerpts or the full text of lel1ers of endorsement that were collected over the first th ..ee
months of the CHDA Project in early 2005 are available upon request.
Youlh-orlented Interoretation Evaluation Criteria
1. Online Content will Target the Youth Audience: CHDA intends to collaborate with Georg ian
College (youth audience) with the intention to eventually develop training, educational c::3nd
vocational courses in direct relation to the CHDA Project (we are only in the talking stag~ in
2005). CHDA's "Interpretive Element" is presently intended to be created by and with Georg ian
College student assistance with their creativity that will demonstrate our youth audiena lOe
interest. This is a Modei that CHDA believes wili be replicoted by other higher learn ing
institutions.
2. Online Content wlli be Suitable for Repurposino: The CHDA online content will serve as a
primary resource centre for researching original historical content in Simcoe County c=- nd
eventually across Canada at one Website; containing information that is not yet availall::>le
online. The Webslte content will be searchable and students. researchers and scholars will be
able to download and print any document. They will also know the exact location where th~se
documents are located so they can "see touch and feel" If they so desire. They will be al:::)le
to experience this from a research lab, their office or from the comfort of their home limited (). .,Iy
by their Internet access.
5
Sb~
Youth-orlented Interoretaflon Evaluation Criteria (continued!
3. Students who assist CHDA may be able to obtain credits for their certificate or degree at
participating higher learning institutions and rnay even quality for scholarships that may be
offered by CHDA and others in the future.
4. CHDA will be a resource centre for teachers and students alike for information that is presently is
not available on the Internet. II is anticipated that CHDA will provide a "BLOG" so that students
around the world may collaborate wllh one another. CHDA is also planning that there will be a
Canadian historical trivia game and a "this day In history" link on the CHDA Webslle.
Lesson plan repurposing by teachers and students will be limited only to their personal
Objectives and imagination. The original historicai documents will be there for their own
personal interpretation.
RevIsed: 0511 03
Thank you for taking the time to review CHDA's Project Brief.
Should you have any comments or suggestions. please contact me at:
Norrena.D<ii1CHDarchlves.ca
Or
647.668-(CHDA) 2432
6
oro-Med IJf\\Iy Choirs
Onte Cof1'\f1'\
~~-~~
~ \
November lOth,2005
Township ofOro-Medonte
] 48 Line 7 South
Oro, Ontario LOL 2XO
Children & Youth in Song
Dear Mayor Craig and Members of Council:
Re: Grant request for 2006 - Oro-Medonte Community Choirs
Thank you for the opportunity to again submit a request for financial assistance from the
Township ofOro-Medonte in support ofthe Oro-Medonte Community Choirs. The Oro-Medonte
Community Choirs is an incorporated non-profit organization providing the opportunity for young people
in our Township to be part of a rewarding musical experience. The Choirs are currently celebrating their
lOth year of offering musical programming for the young people in our township. They have grown from
9 members to over thirty and receive tremendous support from parents, board members and the broader
community.
Attached for your information is a brief overview of the Choirs' operations along with an
operating budget for 2006. Although the bulk of our revenue comes from registrations and volunteer
fundraising activities, we hope you will be abte to assist us with a grant to continue this important
activity. Costs associated with providing our musical programming include uniforms, music, costuming,
travel, festival and competition registrations, weekend rehearsal retreat expenses, and director and
accompanist fees.
The Choirs have been receiving more and more attention within the musical community. They
are frequently invited to perform at the Orillia Opera House, have co-hosted a major music festival with
the Orillia Youth Symphony Orchestra in May of2005, and will be performing with the Cellar Singers in
St. Matthews Passion on April 1st of 2006. Additionally, they are currently looking at participating in a
festival in Laval, Quebec in Spring of2006 and St. John's Newfoundland in Spring of2007. To each of
these events we proudly bear the name of Oro-Medonte and hope that the township's cultural support is
well represented.
At this time, we would like to request a grant in the amount of $] ,000.00 to help us cover our
operating costs. As one ofthe few longstanding arts programs offered in the Township, we feel it is vital
to support its continued success. We have very much appreciated your assistance in the past and look
forward to our continued relationship with the Township ofOro-Medonte.
Please feel free to contact Marilyn Gregory at 487-6385 if you would like the Choirs to perform
at any of the Township functions.
Yours sincerely,
Nancy Cameron
President
#506 line 11 S.,RR#3 J Hawkestone, Ontorio lOl.1TO J Phone, (70S) 487 .6385 J http://www.howkestone.net/OM_choirs.php
c ~
Oro-Medonte Community Choirs
Historical Background:
The Oro-Medonte Community Choirs began rehearsals at the Hawkestone Community Hall in
September 1995 with 9 young choir members. This was the first opportunity for young people between
the ages of 8 and 18 years to join a choir in Oro-Medonte. Choir members learn to read music, sing
melody and harmony and develop a commitment to performing as a team. They operate under the
mandate:
. To provide diverse musical education and experiences in a choral setting for young people in the
Township ofOro-Medonte.
. To foster a broader understanding of the world we live in through the genre of music.
. To enrich the musical life of the community.
. To promote the Township's objectives through cultural visibility.
In order to ensure that the choirs will continue for many years to come, a new Board of Directors
was established in 2002 and, on June 18th of2004, the choirs were incorporated as a not-for-profit
organization. We are currently awaiting approval for our charitable status. In addition, an active Parent
Committee assists with fundraising and other support.
The Oro-Medonte Community Choirs is by all accounts a success story. There are now two
choirs, one for younger children who learn the basics of reading music and choral techniques and a youth
choir for singers who have reached a more advanced level of vocal and choral development. As these
young people grow with the children's choir and graduate into the youth choir, it is apparent that their
musical skills and sophistication have grown immeasurably.
Overview of Activities:
The Oro-Medonte Community Choirs have consistently expanded the number of activities and
events availabte for these gifted young singers. In addition to providing a Christmas and Spring Concert
for residents ofOro-Medonte, the choir also performs at the Kiwanis Festival. Many individual members
also perform at the Kiwanis Festival and/or have participated in locat music theatre productions and
school functions. Some former members of the choirs have gone on to study music and voice at the
College and University level.
In order to enrich the experience for these young people, a weekend retreat aimed at broadening
the choir members' knowledge and skills and promoting friendships and bonding among the children and
youth is organized each Fall. Additionally the choirs perform at over 10 venues and tour four local
schools in Oro-Medonte. Each year the youth choir also participates in a tour or festival. In 2003 they
toured to the Midland area; 2004, they took part in the Ontario Vocal Festival in St. Catharines; 2005,
they co-hosted a music festival with the Orillia Youth Symphony Orchestra which included 3 choirs and 3
orchestras. Currently they are working on 10th Anniversary celebrations and two potential festivals -
Laval, Quebec in 2006; and St. John's, Newfoundtand in 2007.
Benefits to Children and Families in Oro-Medonte:
Studies prove that music should be an important part of every child's life. Research has
demonstrated that participation in a music program assists students with their academic achievement by
improving reading skills and their ability to focus attention, and also enhances a young person's self-
image. In addition to learning new skills, choir members also learn about commitment and teamwork.
The empbasis of the choir director for these young singers is to support and bring out the very best in each
other.
About the Director:
The Board of Directors of the Oro-Medonte Community Choirs is indeed fortunate to
have been able to hire Marilyn Gregory as their Director. Marilyn, who resides in the Village of
Hawkestone, holds a Bachetor of Music Degree in vocal performance from Bethel College in Kansas and
has also received extensive training in classical and jazz piano. Her skill and dedication has brought the
Oro-Medonte Community Choirs to a high level of excellence.
Benefits to the Township:
The Oro-Medonte Community Choirs have obtained a high level of recognition
throughout the Township and surrounding Cities. They have been availabte to perform at special
functions such as the dedication of the Black African Church, Jubilee 2000, the Simcoe County
Children's Choir Festival, and the Festival of Trees, the Ontario Vocal Festival in St. Catherine's, the
Youth Experience Music Festival in Orillia, "Joint Effort" fund-raising event for the Soldier's Memorial
Hospital. Each time they perform they are proud to bring the name of Oro-Medonte to their audience.
Revenue and Expenses:
Obviously, the expansion of the Choirs, touring, and the incorporation of many new
activities to enrich the lives of these young people has meant a corresponding increase in operating costs.
While the Director, Accompanist, and manager work for a minimal salary, and many functions are
undertaken by volunteers, there has been a substantial increase in the costs and activities of operating the
Choirs. The enclosed budget demonstrates the commitment being made by the volunteer Board of
Directors in trying to meet the increase in expenses.
ORO-MEDONTE COMMUNITY CHOIRS
2006 OPERATING BUDGET
REVENUE
Choir Fees - Memberships 6,400.00
Choir Fundraising 5,100.00
Township Grant 1,000.00
Business Sponsorship 1.000.00
Private Donations 200.00
Concert Revenue 2,700.00
Program Advertising 100.00
Total Revenue 16,500.00
EXPENDITURES
Music 800.00
Accompanist Salary 2.000.00
Director's Salary 5,500.00
Mangement Fee 500.00
Facility Rental (Hawkestone Hall) 640.00
TravellTransportation 200.00
Choir Supplies 300.00
Marketing 750.00
Office Supplies & Equipment 580.00
Membership Fees & Entrance Fees 200.00
Special Events Expenses (RetreatIYouth Tour) 2,600.00
Fundraising Expense 500.00
Uniform Expenses 400.00
Uniform Replacement 500.00
Bank Charges 80.00
Contingency Fund 500.00
Director's Workshop Fees 50.00
Acccou nti ng/I nsu rance 400.00
Total Expenditures 16,500.00
Balance -
Ms. Marilyn Pennycook
Clerk
Township of Oro-Medonte
Box 1 00
el: 905-895'1281 Oro, ON LOL 2XO
1.800-465.0437
ax: 905-853'5881
~Mall: Info@1srca.on.ca Dear Ms. Pennycook:
Veb: www.lsrca.on.ca
20 Bayview Parkway
lox 282
Iewmarf<et, Ontario
,3Y4XI
Watershed
Life
November 7,2005
r
'" \
J -
RECEIVED
NOV 1 0 200S
ORO-MEDONTE
TOWNSHIP
Re: LSRCA's Response to Municipal Issues
On Friday, October 28, 2005 the Authority's Board of Directors, attheir Meeting No. BOD-
10-05, passed the following resolution:
Moved by:
Seconded by:
J. West
N. Snutch
BOD-05-254
RESOLVED THAT Staff Report No. 63-05-BOD in
response to municipal issues and control measures
to improve plan review service delivery be received by
the Board of Directors be approved and circulated to
watershed municipalities for review.
CARRIED
Attached is a copy of Staff Report No. 63-05-BOD.
Yours truly,
--b
~. . -i~
D. Gayle W~od, CMM IIi--
Chief Administrative Officer/
Secretary-Treasurer
t~
~
Staff Report No.
Page No.
File No.
Agenda Item No.
63-05-BOD
1 of 7
12 BOD-10-05
TO
Board of Directors
FROM:
Michael Walters CMIII
Director, Watershed Management
DATE:
October 12, 2005
SUBJECT:
Response to Municipal Issues and Measures
to Improve Plan Review Service Delivery
RECOMMENDA nON:
THAT Staff Report No. 63-05-BOD in response to
municipal issues and"control measures to improve
plan review service delivery be received by the
Board of Directors be approved and circulated to
watershed municipalities for review.
Purpose of Staff Report:
The purpose of this Staff Report is to address municipal issues and outline measures to
improve service delivery within the plan review department.
Backqround:
At the September Board Members were asked to identify any issues or concerns that their
respective municipalities have regarding the Authority's service delivery. All concerns related
to the watershed management program. The detailed list of concerns identified is attached
for information, the main issues identified include the following:
turn around time or the length of time it takes to obtain Authority permits and
engineering approvals,
consistency in policy approval and delivery especially related to the Department
of Fisheries and permitting under the Authority's regulations,
lack of enforcement within the watershed,
a lack of staff to delivery the plan review and other technical services programs,
confusion regarding "grand-fathered areas" or areas with previous planning
approval.
174
~d-
Staff Report No.
Page No.
File No.
Agenda Item No.
63-05-BOD
2 of?
12 BOD-10-05
The following is an explanation as well as proposed or initiated course of action to address
these concerns and improve overall efficiency and service delivery within the Planning and
Engineering and Technical Services Departments.
Issues:
"Slow turn around time or the length of time it takes to obtain Authority permits and
engineering approvals".
"A lack of staff to delivery the plan review and other technical services programs."
"Consistency in policy approval and delivery especially related to the Department of
Fisheries (DFO) and permitting under the Authority's regulations."
"Confusion regarding "grand-fathered areas" or the employment of DFO or Authority
Regulations on areas that had received previous planning approval".
Due to extreme and untimely staff turn-over, the planning department entered its busiest time
of the year (June, 2005) with less than 50% of its normal staff complement. In addition, some
of the staff present to service our clients were new and relatively inexperienced . To further
complicate our performance, the Authority received an increase in the volume of permit
applications for the summer of 2005 as compared to 2004 (approximately 15 - 20% more
applications were received).
As a result, the time to issue a permit went from an average of two (2) weeks from January
to March of2005 to a maximum of six (6) weeks forthe peak period of July and August2005.
An increase in the turn around time was not the only service implication associated with the
staff turn-over. Due to the volume and inexperience of the new staff with some of the Authority
tools and process, applications were misfiled, deadlines on plan review,while made were
often done at the last minute or prompted by calls from municipal staff. Often times staff also
erred on the side of caution in the interpretation of the Authority regulations and as a result
inconsistencies in program delivery were introduced.
What Actions Have Seen or Are Seine Taken:
The staff of the Watershed Management Division take great pride in their work and genuinely
want to improve the level of service provided to all our customers. Recognizing that the
service delivery exhibited over the last number of months is not satisfactory, the following
actions have been taken or are proposed.
175
.
Staff Report No.
Page No.
File No.
Agenda Item No.
63-05-BOD
3of7
12 BOD-10-05
A full complementoffour (4) full time and one (1) contract environmental planning staff
were hired through direct recruitment due to a lack of applications for the positions.
Based on the continued volume of permit applications it is recommended that the sole
contract planner continue in the new year to ensure that the position remains.
All the staff that were hired were thoroughly screened to ensure that the demands of the
job where well defined and that the Authority now has the most appropriate people in
the right positions.
A program of job shadowing was implemented to assist in training the new staff and
a regular schedule of team meetings established to assist in technical matters and
interpretation.
Personal staff holiday time was adjusted (from the Director down) in an attempt to
maximize service delivery. Future holiday time will be closely managed to ensure that
adequate staff are always available to service our clients.
A co-op student from Georgian College was hired to assist the planners in screening
information and undertaking property information requests. The student will be with the
Authority until the end of 2005 when the work term is completed. Negotiations to
continue to employ co-op students in this position from the college are underway.
Planners have been proved with new and improved tools (computers, GIS,
improvements to the IMS, and digital information) to assist them in doing their job.
The Director and Managers will continue to ensure that the environmental planners
have the appropriate resources to do their job.
A new Manager of Planning has been hired. The Manager and Director will be
scheduling visits with the appropriate municipal planning staff from all our member
municipalities to discuss ways and means to improve relations and service delivery.
These meetings will be initiated in January of the new year and Board Members will
be notified should they wish to attend.
A schedule for continued\enhanced training has been developed. Training needs
include; technical (IMS, GIS), interpretive (regulations, planning and DFO policies),
client service (how to properly deal with our clients), and time\project management.
The next scheduled training day is Wednesday, October 26,2005 and will focus on
regulation and policy interpretation along with client service training.
The watershed has been divided into five (5) areas with an environmental planner
assigned to the each area (see attached map). Environmental planners are being
asked to visit andJamiliarize themselves with the planning and works staff from all the
176
Staff Report No.
Page No.
File No.
Agenda Item No.
63-05-BOD
40f7
12 BOD-10-05
member municipalities to build relationships and improve service delivery.
Consideration is being given to rotate staff throughout the areas to provide them with
a more holistic knowledge of the watershed and its issues and provide staff with new
challenges. No changes will be made prior to consulting the C.AO. and the Board.
Performance standards and a monitoring system (IMS System - ProjeclTracker) have
been developed to monitor the turn-around time for permitting and planning
applications. In addition the volume of applications spatially can be monitored to
distribute the work load amongst the environmental planners or modify the watershed
areas if required to ensure timely delivery. Quarterly status reports will be provided to
the C.AO. and Board for their information starting in the new year.
Client service surveys will continue to be used to assess the departments
performance. The Director and the Manager of Planning, and Manager of Engineering
and Technical Services will be scheduling meetings with selecled
stakeholders\representatives from the consultant and development industry to gauge
performance and seek suggestions for how the Authority can improve its service
delivery. Results of the meetings will be provided to the C.AO. and the Board.
Efforts to better define\refine Authority policy and the Department of Fisheries and
Oceans (DFO) Federal Fisheries legislation are underway. Further revisions to the
Authority's Watershed Development Policies are proposed and will be initiated prior
to the end ofthis year to be completed by the Spring of 2006. Meetings and training
with the DFO have been initiated for the planning staff and the implications of the new
DFO Operational Statements will be brought to the Board for the meeting in
November.
Issues:
"There is a lack of enforcement within the watershed. "
"Fill permits - little inspection & enforcement."
A number of issues have been identified as a result of investigations into the concerns listed
above. They include:
In 2005 there was a significant reduction in the amount of time that the Environmental
Officer spent on the job within the watershed. The rationale for why this has occurred
has been brought to the Board's attention in the past.
177
"
Staff Report No.
Page No.
File.No.
Agenda Item No.
63-05-BOD
50f7
12 BOD-10-05
The watershed area is huge, approximately 2600 km2 and the Authority has one
Environmental Officer.
The past process associated with complaints has been to engage staff to try and
negotiate with clients who are in violation of the regulations .rather than issue a
violation. While some of these negotiations can be resolved quickly others have
resulted in lengthy and time consuming discussions, involved the environmental
planners placing further demands on their time, and resulted in limited or no action. Of
specific concern is the six (6) month statute of limitations in which the Authority can
legally act to bring violators to court. Approximately 80 of the complaints within the
department were over this time limit when the issue was brought to light in June.
The Environmental Officer is located at the Tannery office and is isolated from the
Manager, Engineering and Technical Services. The Officer also did not have
dedicated administrative support therefore much of his time was dedicated to
administrative tasks better suited to a trained administrative assistant.
In response to the issue of the lack of enforcement in respect to fill regulations some
municipalities are requesting that the Authority apply for regulations to areas outside
of the floodplain or fill regulated zones. This occurs most frequently relative to lot
grading plans which, ifnot in the Authority regulated areas, cannot be legally enforced.
Efforts to better educate the staff of our member municipalities is needed to ensure
that they use existing municipal by.laws or establish them if need be.
Additional instances Qr misunderstandings exist relative to the municipal building
permit process within many municipalities. For example, a permit is issued for a
proposed building in accordance with our regulation. During the process of obtaining
a building permit the structures foundation is raised or modified to meet code
requirements of the municipality. Upon completion of the structure the inspector
requires additional fill to be placed around the building's foundation to provide
adequate support. As a result additional fill is added to the lot which is a direct
violation to the Authority's permit.
What Actions Have Been or Are Beine Taken:
The Environmental Officer has returned to full time duty and will be able to spend more
time addressing complaints.
The complaint\violation process was updated and modified in August and is
undergoing a trial period of implementation. The proposed process is attached for the
Board's information. A mechanism to track complaints and issue violations and
subsequent summons should a resolution not be achieved in the appropriate time
178
;)J-
Staff Report No.
Page No.
File No.
Agenda Item No.
63-05-BOD
6 of?
12 BOD-10-05
period have been built into the I MS Project Tracker system to assist the Environmental
Officer in meeting the critical deadlines based on the revised process map. The
budget for legal costs has been increased in anticipation of an increase in legal action
against non-compliance of the regulations. Fees for permits issued after work is
undertaken and identified through the complaint process were increased from the
normal $350 to $500 last year to act as a deterrent.
The need formore enforcement has been identified and the financial resources (one
(1) additional environmental officer) are identified in the 2005 Business Plan. It is
hoped that the 2006 budget and potential revenue from fees will accommodate this
additional position.
The Environmental Officer will be housed in the new office hopefully by the spring. Until
this occurs, administrative support has been provided on an as needed basis.
In the past,Jetters have been sent to the municipalities requesting that the Authority
enforce our regulations outside of the floodplain and fill regulated areas.
Further discussions are required to ensure that municipal and Authority staff do not
work at cross purposes in relation to our relative regulations and permits.
Performance and monitoring measures have been established to track the number of
complaints received, violations issued, summons, and court losses\wins. Quarterly
reporting will begin in 2006 with reports provided to the CAO. and the Board.
Impact on Authority Policy:
There is no impact on Authority Policy associated with this report however, it has been
identified that future revisions to the Watershed Development Policies will be initiated before
the year end and completed in 2006.
Impact on Authority Finances:
There is no impact on the budget for 2005. However, legal costs have been increased in the
2006 budget and the additional Environmental Officer position is dependant upon an increase
in projected revenue from fees and the operations component of the 2006 budget.
179
Summary & Recommendations:
Staff Report No.
Page No.
File No.
Agenda Item No.
53-05-BOD
7of7
12 BOD-10-05
THAT Staff Report No. 63-05.BOD in response to municipal issues and control measures to
improve plan review service delivery be received by the Board of Directors for information.
Prepared bY:~~~
Michael Walters, CMIII
Director, Watershed Management
Recommended by:
Attachment:
1) Detailed List of Issues Idenitified
2) Environmental Planner. Territorial Map
3) ComplainWiolation Process
D. Gayle Wood, CMM III
Chief Administrative Officerl
Secretary-Treasurer
180
,
~
Municipal Issues
Board of Directors' Meeting
September 23, 2005
Municipality Issue
Aurora - turn around time
- need more staff
- everyone is busy however LSRCA staff are very obiiging and will
arrange for site meetings if required.
- Suggest consideration be given to making sure that what is being
done is being done properly - especiallv with environmentalissues.
Barrie . requests for on going information for sites previously approved
Bradford West Gwillimbury - No significant issues with services delivered by the LSRCA- .
- Look forward to opportunities to strengthen relationship.
Brock - knowing when/where Authority is or is not involved
- turn around time
- municipal bridge/culvert approval (DFO issue)
East Gwillimbury . - length of time in processing - planning regs
.
Innisfil . - Require more enforcement
King - municipal operation department delays
- impact of nuclear plant on Georgian Bay. will we be involved
- fill permits - little inspection & enforcement
New T ecumseth None at this time
Oro-Medonte - turn around time for permits
- processing for municipal maintenance works, culverts,etc.
. inconsistency between
Ramara . length of time in processing
- "grandfathered areas" . need to identify and approve
- consistency of program delivery
Scugog - minimal amount of dealings with the Authority but have always
felt any business was dealt with promptly and professionally.
Uxbridge - length of processing
- DFO issues / application
- flexibility re DFO issues
- increase communication with municipalities
-LSRCA staff have always been most helpful and professional.
Concerns have never been ignored. Majority of problems arise from
LSRCA staff having too much work and too little time to deal with
it.
-Confident that through dialogue, concerns can be resolved.
181
r
Legend
. Planners Area of Responsibility
I!i!iIJ Ian Walker
IRI Frank Pinto
D Jackie Burkart
g Tammy Chung
_ Peter Burtch
Settlement
N Road
NTownshiP Boundary
N Regional Boundary
/\/Watershed Boundary
/\/ River or Creek
"""I Lake
LSR,CA Planners
Area iof ResponsibiJ.lity
As of September 6. 2005
'll
a
The lnfonnaUon depicted on this map has been compiled
from various sources.
While every effort has been made to accurately depict
the InfonnaUon, data/mapping errors mayexJst.
This map has been produced for l!JuslraUve purposes only.
Scale 1: 350.000 +'
5000 0 5000 10000 Metres w E
,
LSRCA GIS Servtces de Draft prtnted September R 2005 5
ii)f;:::it:~#'!.*,,~;@:~W;;f!~Z~'#it~~Bt~~~~~~~~rif&I~~~.a~~~>@~~~
Complaint real by lSRCA
staff'
Day 1
E.P. Compiles Mapping,
existing/pending permits,
existing files, previous
violations etc.
Sends 10 M.E.T.
File Forwarded 10 E,Q,
ByOayS
I
T
Site Visit by E.G.
Contacts Owner
By Day 20
Lener to Owner by E,P.
describing issue & advising
must comply with Auth,
Policy - set 30 day timeline
By Day 25
MET & DIR review,file
30 days expires, E.G. issues
Violation Notice
By Day 55
Summons issued 30 days
after Violation Notice
By Day 9Q
..
Issue goes to court
aflerDay9Q
I
I
I
I
, I
I I
I
I
I
I
I
H
I
i
I
I
I
1_
- \ \
Immediate Action
deemed necessary by
MET and/or.E.O.
Filelorwarded to 'e.o.
Ondayl
'No further issues, file closed,
complainant advised
,
T
MET. & DIR review file & I
E.G..issues Violation
Notice
ByDay 55
CAQ reviews file
~
I
,
Owner meets Authority.Policy, I
appl!es for & obtains pe:mit. I
T
Summons Issued By
Day 10
I
I
I
"
J
I
~
Issue goes to court
After Day 10
183
/
V. V( . 01
~O\ fif,
\ '1l"'\\~~ \ 'I 1~~~ \
\ O"O,,=~'?::;"_\
~~\
Eggert Boehlau
2251 Ridge Rd. W.
RR#2
Shanty Bay, Ont.
LOL 2LO
e~
November 14th, 2005
To the Mayor and Members of Town Council
Town ofOro-Medonte
148 Line 7 South
Box 100
Oro, Ontario
LOL 2XO
Dear Members of Council,
I am writing to voice an objection regarding water drainage from the development at
Arbourwoods in Shanty Bay onto my property at 2251 Ridge Rd. The primary complaint
is an excess flow of surface water run-off, which accumulates in a pond on my property
adjacent to the Ridge Rd.
The pond is part of the natural drainage system in the area, accumulating water in the
spring from the snow melt. Traditionally the pond retains water untit Mayor June. It
appears to me that in recent years more water has been coming into the system.
I initially contacted Jerry BALL in Juty 2004, after extensive flooding on my property, as
well as neighbouring ones in the area. In July of 2004 a torrent of muddy water ran over
my property and into lake Simcoe. I brought a water sample of this run off to Mr. Ball for
analysis. In a subsequent phone conversation with Mr Ball he told me that the water was
analyzed and that among other things Coliform bacteria were present. He did not share
the actual report with me, but he expressed that the bacteria may have come from the jar.
Granted the glass jar was not sterilized, but it certainly was sanitized. Thus there may be
an obvious sanitation concern associated with the run off as well. I hope the Township is
investigating this aspect.
I met with Mr Ball again on May 9, 2005 at the site. He showed me an engineering report
that was prepared for the Township ofthe affected area, and he felt that the drainage of
our pond should be altered so that the outflow would be accelerated. In the meantime, the
Township also increased the diameter of the culverts coming into our property. At my
meeting with Mr. Ball on May 9, 2005 he told me that the flooding in July 2004 was
..
,
caused by a matfunction of the holding ponds at that time. He did not address the concern
of bacterial content in the run off.
When I met with Mr Ball on May 9, 2005 the water was very high in my pond and more
run-off was still coming in. In subsequent conversations Mr Ball told me that he can not
assist me with the problem and he recommended that I contact the council instead.
I am concerned that there will be tong term negative consequences for my land from the
what I feel is excess run-off from the Arbourwoods development and that this will
become worse as more homes get developed and lands are paved over.
I look forward to your suggestions regarding a solution for this problem.
Sincerety,
[~~
Eggert Boehlau
...tJ
REeEI
NOV 0 2 2005
ORO-MEDONTE
TOWNSHIP
Lake Simcoe Regional Airport
224 Line 7 North, RR#2
Oro Station, Ontario
Canada
LOL 2EO
Phone: (705) 487-0999 Fax: (705) 487.1411
Email: Isra@csolve.net Web: www.lakesimcoeairport.com
October 24, 2005
Mr. John Sisson, City Clerk
Corporation of the City of Barrie
70 Collier Street, Box 400
Barrie, Ontario
L4M 4T5
Ms Laura Lee, Manager Council Services/City Clerk
Corporation of the City of Orillia
50 Andrew Street South
Orillia, Ontario
L3V 7T5
Ms Marilyn Pennycook, Township Clerk
Corporation of the Township ofOro-Medonte
148 Line 7 South, Box 100
Oro, Ontario
LOL 2XO
RE: Lake Simcoe Regional Airport Agreement - Land Sale Inventorv Update
Dear Clerks:
Pursuant to Airport Commission Motion 2005-AC-23 and further to Burgar, Rowe correspondence
dated September 6, 2005, it has come to my attention Ihat confirmation of the Lake Simcoe Regional
Airport Commission's intent is required.
The existing Lake Simcoe Regional Airport Agreement includes a provision noted as Section 8 Sale
of Svecific Lands for Airport-Related Commercial Development as well as the referenced Schedule's
C and F. This provision provides the specific details as to the process of how the lands are sold,
where the revenues generated by the land sales are allocated to, as well as details as to the description
of what airport lands are presently eligible for sale. This portion of the agreement presently restricts
any land sale transactions to five (5) one-acre lots located in the airport's Southwest Commercial
Development area. As the Lake Simcoe Regional Airport and the member municipalities have already
sold four of the five development lots (5th lot sale pending), the airport's overall inventory of available
lands for potential sate has been depleted.
It is with this in mind that the Lake Simcoe Regional Airport Commission felt that a proactive review
of Section 8, Schedule F was prudent and that the existing, limited inventory of airport lands
available for sale be updated to include all available airport development lands for potential sale, as
1
<
depicted in Schedule C. It should be noted at the outset that the any of the airport lands suggested for
sale are already slated for development (land lease or otherwise), in accordance with the Airport
Master Plan. I would further like to take this opportunity to reiterate that the Lake Simcoe Regional
Airport Commission is not suggesting that the existing "due process" under which land sale
transactions are handled be changed; we are simply requesting that the inventory of airport lands
available for potential sale be updated.
I trust that the aforementioned will provide clarification as to the Commission's intent.
On behalf of the Lake Simcoe Regional Airport Commission, I would like to thank the member
municipalities in advance for their consideration of this suggested amendment. If you have any
questions, please do not hesitate to contact myself through the airport at 705-487-0999.
Sincerely,
La Imcoe Regional Airport
.~
man es,
President Lake Simcoe Regional Airport Commission
cc Lake Simcoe Regional Airport Commission
Mr. Jim Mcintosh, Burgar, Rowe Barristers & Solicitors
2
November 10, 2005
\
Ora Medonte Township
Neil Craig, Mayor
148 Line 7 South, P.O. Box 100
Oro, Ontario
LOL 2XO
s
~
::to
~~ Ta~
Dear Neil Craig,
It's hard to believe. It was just one year ago in October that five members of the Orillia
University Committee joined members of Orillia City Council to establish the Orillia University Mayor's
Task Force with the goal of attracting a major Ontario university to Orillia. Ten months from now-in
September of 2006-.Lakehead University will be offering classes to students in an Orillia location.
Members of the Community Committee are both thrilled and somewhat awed that matters have fallen into
place so quickly since the Mayor's Task Force began discussion with Lakehead University on the
possibility of an Orillia campus.
The purpose of this letter to our supporting groups is twofold-first, to bring all groups up to date
with current developments re the university and second, to request a letter from your group (if we have not
already received one) expressing the support of your members for a Lakehead campus in Orillia.
First the developments.
The first important development of recent weeks was the endorsement by Lakehead University's
Board of Governors of the establishment of an Orillia campus. At its September 14 meeting, the Governors
"unanimously approved the Orillia Campus Business Plan and . . . [gave] the go-ahead to [the university's]
administration to initiate an Orillia Campus for September 2006" (September 20 Media Release). Dr. Fred
Gilhert, Lakehead's President, hailed the unanimous decision as indicative of the commitment and
enthusiasm needed to ensure the success of Lakehead's expansion to the city of Orillia. He went on to say
that Lakehead, in the first year in Orillia, "will provide an interdisciplinary foundation that will allow
students to become familiar with a variety of Humanities, Social Sciences and Science disciplines, and, if
they choose, to register concurrently in an education program." Further, Dr. Gilbert promised that "an
expanding range of majors will become available at the Orillia campus as the program evolves." (Media
Release).
The second major development is that Lakehead University is currently in negotiations with the
developer of the property at West Street South and Colbourne Street to establish both classroom facilities
and offices in the heritage building. There has been recognition for some time among members of the Tll$k
Force that the Huronia Regional Centre buildings likely would not be available in time for renovations to
be done for an opening date of September, 2006.
The Task Force had suggested to Lakehead's administration that it thought the newly renovated
Downtown Heritage building had the potential to be an effective downtown site for Lakehead's first classes
in Orillia. The team sent by Lakehead to look at the building agreed, and it is likely that, before long, you
will be reading in the local newspapers of an agreement
, being finalized. Once it is, construction will begin on adapting parts of this downtown
the needs of Lakehead faculty, staff and students.
The joint City of Orillia and Lakehead University "Implementation Committee" is
determined that facilities will be ready for the students who register to take classes at
Lakehead's Orillia campus next September. This site will likely be the interim site for the
campus for the next two or three years
In the meantime, yet a third initiative is taking place. Mayor Ron Stevens, Dr. Gilbert
and other members of the Implementation Committee are in ongoing negotiations with
representatives of the Province of Ontario in regard to the HRC property. Members of the Task
Force remain confident that the provincial government will see the wisdom of establishing
Lakehead's Orillia campus on the HRC property. There is general recognition that the HRC
property is large enough to accommodate a variety of user groups-Lakehead University, the
OPP and Georgian College among them. At the same time, there would continue to be room-if
such a decision were made-for the remaining clients in the Huronia Regional Centre. The
expansion of the property as a multi. faceted centre for postsecondary education would
continue its role as a major cog in the economic life of the Orillia community.
It is in connection with this third initiative that the Task Force is asking your group for
a letter of support for the Orillia campus of Lakehead University. To persuade the various
members of the govemment who are involved in the decision re the HRC property,-we feel we
must ensure that the government knows' how solidly the Orillia community supports this
university initiative. A letter from your group to that effect, along with letters from all of the
other supporting groups in Orillia and the surrounding area will provide us with the evidence
we need to convince the government that our need for the HRC property is real-that our desire
for an Orillia university campus is real.
Please show us your support today. Letters should be sent to the Task Force at the
address shown at the top of page one.
Finally, if your group would like to have a speaker from the Task Force attend your
meeting at any time, please call 325.4900. We would be most glad to have someone come in
person to answer any questions your group might have-and to express our enthusiasm for
Orillia's University Campus, a reality which is only months away.
Thank you for your continued support of our group--and our dream.
fC~
/
Sincerely,
Ron Stevens, Mayor of Orillia
Anderson Charters, Chair,
Community University Committee
.
51)
Page 1 of2
ain Identity
om:
"Ted, Vincent" <Ted.Vincent@rogers,com>
"Ralph Hough" <ralph,hough@oro-medonte.ca>; <harry,hughes@oro-medonte.ca>; <neil.craig@oro-medonte.ca>;
"Marilyn pennycook" <c1erk@oro.medonte.ca>
"Jim Bard" <jbard@ctv,ca>; "Edward Bard" <edbard@rogers.com>; "Randy & Pal Hoover"
<rphoover@rogers,com>; "Heidi meirovich" <bsmacc@rogers.com>; "Connie Simo" <csimo@cmhc.schl.gc,ca>;
"Ward Tomlin" <ward@realquestrealty,com>; "Richard Smith" <richard097@sympatico,ca>
Friday, November 11, 2005 9:42 PM
Response to Bass Lake Ratepayers Association
I:
~nt:
Jbject:
lyor Craig, Deputy Mayor Hughes, Councillor Hough and Clerk Marilyn Pennycook;
IOnk you for your correspondence in response to our concerns in August. I received a
py of your correspondence on November 2.
Jon review of your correspondence, I must express my concern in two areas.
rst, the timeliness of your response seems somewhat disappointing. The primary issue
I be discussed was raised to the Administration and to the elected Officials of the
)wnship by electronic correspondence in August, and formally received on August 10
lee Agenda Items CW17 & CW18, Committee of the Whole, August 10,
)05), Your response was received on November 2,
he correspondence received does not substantially address many of the issues raised in
1e initial correspondence from August, but rather seems to concentrate on subsequent
rinor issues raised by Mr Smith in September.
would like to draw your attention to several passages from my August 7 message, and
ote that I cannot identify any specific responses to these areas:
"Can you please advise if the property in question here has been designated as "EP"
and what this the value of an EP designation if it can be undone in such a cavalier
fashion. If it is EP, what are the protections that are or should be in place to
protect these valuable wetland areas, that are crucial to cleansing our water from
pollutants and other waterborne threats. How can someone be allowed to perform
extensive modifications to it, at any time, to these supposedly environmentally
protected areas. Furthermore, why is it that the Township participates in this
activity at all?"
11/20/0
Page 2 of2
\S posed in the original message, I remain perplexed about the designation of a piece of
ropertyas Environmentally Protected, if there are no means to leverage the
lesignation to protect the environment at that location, Your response does little to
esolve this issue in my view. I am pleased, however, to note that your letter does
1dicate that a site alteration and fill by-law is under consideration,
\s the President of the Bass Lake Ratepayers Association (BLRPA), association members
lould appreciate an early response to these unanswered questions.
\s you are aware, the BLRPA have been vocal advocates of preserving the environment in
he wetlands linked to Bass Lake arid ori the properties immediately adjacent to the Lake
tself, There have been a number of incidents of property owners attempting
sometimes successfully) to substantially alter their properties in ways that are, or
:ould be, quite damaging to the Lake and the wildlife habitat it supports. Given the
lreadth of waterfront properties subject to Township regulation, I cannot help but
hink that your proposed Site Alteration/Fill By-laws would be beneficial on Bass Lake
md on the Oro-Medonte Township shore of Lake Simcoe,
~oving forward, the BLRPA supports the early adoption of site alteration and fill by-law
md are willing to participate contributing citizen resources to your work,
: look forward to working with you to address these outstanding issues and to working
vith the Township in the development of their Site Alteration and Fill By-laws.
5incerely,
red Vincent, President,
~ass Lake Rate Payers Association.
11/'"'JA!f',
THE CORPORATION Of THE
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TOWNc3tlIP
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148 Un'i: 7 $" Box J 00
Ow, Ont.:1fio LOL 2.XO
Phone (705) 487..2171
Fax (705\ 4J.87-0 133
IN\,VW .oro-medon (e.('':1
November 2, 2005
Mr. Richard Smith
8 Ward Avenue, RR 2
Orillia, ON
L3V 6H2
Dear Mr. Smith:
Upon receipt of your correspondence dated August 10, 2005, Council requested that staff investigate
your concerns with respect to filling on private land at the end of Ward Avenue.
Prior to any fill being placed on the property, the Townshipof Oro-Medonte received verbal approval
from a representative from the Ministry of Natural Resources (MNR), On August 17, 2005, after the
filling had been completed, a representative from the MNR performed a site inspection. The MNR
representative confirmed in writing that the fill that had been placed did not fall under the Public Lands
Act and would not have required a work permit from MNR.
A new site alteration and placement of fill by-law is in process and will be forthcoming for Council's
consideration. Council has aiso requested that the Clerk bring forward sample tree cutting by-laws
from the surrounding municipalities.
It is the Township's practice that written concerns addressed to the Mayor and Members of Council are
placed on the agendas for Council's consideration. This ensures that Council has the opportunity to
discuss residents' concerns and determine how to respond to any such matters.
In response to your correspondence of September 1, 2005, which was received by Council at its
meeting of September 14, 2005, the following information is provided.
The Public Works Department will monitor parking at the end of Ward Avenue and will make
recommendation to Council when the need arises,
The delivery of the medical surveys was to have been conducted in conjunction with the distribution of
Fire Prevention material. In order to ensure that response times were not compromised and given that
Fire Prevention material was to be distributed at the same time, the firefighters were permitted to utilize
Township vehicles for the delivery of the surveys. It was determined that these actions would increase
the visibility of the Fire department within the community and that the cost of 1 litre of diesel would be
less than the direct mail out cost jor the surveys, It was also decided that this approach would be more
effective in reaching all residents oj the Township.
.../2
Page 2
Mr. Richard Smith
November 2, 2005
The Township of Oro-Medonte has recently updated its website to provide residents the ability to view
the agenda packages and minutes for meetings of Council. These documents are updated the
beginning of each week. Meetings of Council are public and may be attended by any interested
parties.
I trust this information addresses your concerns.
Yours truly,
4:ei:::; ~
Mayor
Ijdi
cc: Members of Council
Jennifer Zieleniewski, CAO
Jerry Ball, Public Works Superintendent
Ted Vincent, Bass Lake (Lamont Beach) Ratepayers Association
\5J~ - \
\
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Committee of the Whole Prepared By:
ADM 2005-056 M. Pennycook, Clerk
Subject: Department: Administration
Council
Council Appointments to
C.ofW. Committees/Boards/ Date: November 23, 2005
Technical Support Groups
Motion # R.M. File #:
Date: Roll #:
II BACKGROUND:
II
Council members are appointed to Committees, Boards and Technical Support Groups and
the term of appointment varies. Attachment #1 is a summary of Township Committees,
Boards and Groups. Attachment #2 is a summary of Outside Committees, Boards and
Groups.
Where the term of appointment for committees/boards/technical support groups is one year, it
is now necessary to appoint members of Council for the 2006 term.
II ANALYSIS:
II
Following is a list of committees/boards/technical support groups for which appointments are
necessary for 2006 and the number of Council appointments required:
. Site Plan Control Technical Support Group
. Recreation Technical Support Group
. Orillia Library Board
. Orillia Chamber of Commerce
. Oro-Medonte Chamber of Commerce
. Oro-Medonte Community Policing Committee
2 members of Council
2 members of Council
1 member of Council
1 member of Council
1 member of Council
1 member of Council
t RECOMMENDATION(S):
II
It is recommended that:
1. Report No. ADM2005-056 be received and adopted.
2. That Council representatives be appointed to the Site Plan Technical Support Group,
Recreation Technical Support Group, Orillia Library Board, Orillia Chamber of Commerce,
Oro-Medonte Chamber of Commerce and Oro-Medonte Community Policing Committee
for the 2006 term.
3. That the Clerk bring forward the applicable by-law.
4. And Further That the appropriate committees/boards/technical support groups be advised
of Council's decision.
C.A.O. Comments:
Date: C{ )O~ II ( 0\
I
f\ 11\ ~
,,-.~
j
C.A.O.
Dept. Head
- 2 -
Township Committees. Boards and Technical Support Groups Appointments
Attachment #1, Report No. ADM 2005-056
Committee Composition Term Council Appointment Council Appointments
2005 Required for 2006
Accessibility Advisory 1 Council Member Term of Council 1. Councillor Fountain
Committee 3 members of the public
Staff
Recognition Committee 4 members of Council Term of Council 1. Councillor Buttineau
2. Councillor Hough
3. Deputy Mayor Hughes
4. Councillor Marshall
Site Plan Control 2 members of Council Council, 1-year term
Technical Support Director of Engineering and 1. Deputy Mayor Hughes 1.
Group Environmental Services Staff members,
Director of Planning ongoing
Director of Building and By-Law 2. Councillor Hough 2.
Enforcement
Director of Fire and Emergency Services
CAO (as necessary)
Recreation Technical 2 members of Council Council, 1 year term
Support Group 3 members of the public 1. Councillor Buttineau 1.
Staff Public Members,
term of Council 2. Councillor Marshall
Staff 2.
Planning Advisory 7 members of Council (non-voting) Term of Council 7 members of Council
Committee 5 members of the public (voting)
Committee of 5 members of the public Term of Council -
Adjustment
3
Outside Council Appointments for Committees. 60ards and Groups
Attachment #2, Report No. ADM 2005-056 '
Committee Composition Term Council Appointment Council Appointments
2005 Required for 2006
Lake Simcoe Regional Airport 2 members of Council Term of Council 1. Councillor Hough
Commission 1 member of Dublic 2. Councillor Crawford
Lake Simcoe Region Conservation 1 member of Council Term of Council 1. Councillor Marshall
Authority
Nottawasaga Valley Conservation 2 members of Council Term of Council 1. Councillor Fountain
Authority 2. Councillor Hough
Orillia Library Board 1 member of Council 1 year term 1. Councillor Crawford 1.
Orillia Soldiers Memorial Hospital Board 1 member of Council Term of Council 1. Councillor Fountain Withdrawn
Orillia Chamber of Commerce 1 member of Council 1 year term 1. Councillor Fountain 1.
(also Oro.Medonte Chamber)
Oro-Medonte Chamber of Commerce 1 member of Council 1 year term 1. Councillor Crawford 1.
(also Orillia Chamber)
Oro-Medonte Community Policing 1 member of Council 1 year term 1. Councillor Buttineau 1.
Committee
Royal Victoria Hospital 1 member of Council Term of Council 1. Deputy Mayor Hughes Withdrawn
Severn Sound Environmental 1 member of Council Term of Council 1. Councillor Hough
Association
Community Task Force for Physician 1 member of Council Term of Council 1. Deputy Mayor Hughes
Recruitment (Barrie
4
'Note: Changes to the Current By-law are underlined.
LYb - \
DRAFT
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2005-
Being a By-iaw to Designate Areas 01 the Township of Oro-Medonte
as Site Plan Controi Areas
WHEREAS the Official Plan of the Corporation of the Township of Oro-Medonte was
approved by the Minister of Municipal Affairs on August 15. 1997:
AND WHEREAS Council for the Corporation of the Township of Oro-Medonte
established Site Plan Control pOlicies in the Official Plan for the Township:
AND WHEREAS Section 41(2) and 41(3) ofThe Planning Act, RSO, 1990 c. P, 13, as
amended provides that where in an Official Plan an area is shown or described as a
proposed Site Plan Control area, the Council of the local Municipality in which the proposed
areas is situate may, by by-law, designate the whole or any part 01 such area as a Site
Plan Control area and further that Site Plan Control
areas may be designated on the basis of their zone category in the Township's Zoning By-
law;
AND WHEREAS Council deems it advisable to provide for Site Plan Control areas in
order to provide for the orderly development of commercial, industrial and other special
areas within the Township;
NOW THEREFORE the Councillor the Corporation of the Township of Oro.Medonte
hereby enacts as follows:
1. Definitions
(a) "Council" means the Council for the Corporation of the Township of Oro-
Medonte,
(b) "development" means the construction, erection, or placing of one or more
buildings or structures on land or the making of an addition or alteration to a
building or structure that has the eflect of substantially increasing the size or
usability thereol. or the laying out and establishment of a commercial parking
lot or of sites for the location of three or more trailers as defined in Section
168(5) of the MunicioalAct 2001. S.D. 2001, c.25, as amended. or of sites for
the location of three or more mobile homes,
(c) "person" means an individual, association, firm, partnership, corporation,
trust, incorporated company, or other legal representatives of a person to
whom the same can apply according to law.
(d) "Township" means the Corporation of the Township of Oro-Medonte,
(e) "zoning by-law" means the Township of Oro-Medonte Comprehensive Zoning
By-law, as amended;
2. Lands and Uses Subject to Site Plan Control
2.1 The following Zones in By-law 97.95 are designated as a Site Plan Control area in
accordance with Section 41 (13)(a) of the Planning Act, RS.a. 1990 CP. 13, as
amended:
ZONE LANDS/USES SUBJECT EXCEPTIONS
TO SITE PLAN CONTROL WITHIN ZONE
Agricultural/Rural (A/RU) Bed and breakfast All other classes of
Zone establishments and home development within this
industries as defined by zone.
By-law 97-95; as well as
the enlargement,
renovation or addition to a
dwelling unit located on an
existing private road,
unassumed road or
seasonally maintained
road.
Economic Development All classes of development Expansion to existing uses
(ED) Zone within this zone. in this Zone that involve an
increase in gross floor
area of less than 25
oercent.
Future Development (FD) All classes of development Conservation uses.
Zone within this zone.
Institutional (I) Zone Places of Worship as All other classes of
defined by By-law 97-95. development within this
zone.
Local Commercial (LC) All classes of development Expansion to existing uses
and General Commercial within this zone. in this Zone that involve an
(GC) Zones increase in gross floor
area of less than 25
percent.
Private Recreation (PR) Bed and breakfast All other classes of
Zone establishments, cross development within this
country ski facilities, golf zone.
courses, downhill ski
facilities and mountain
bike facilities as defined by
Bv-Iaw 97-95.
Residential Limited The enlargement, All other classes of
Service (RLS) Zone renovation, or addition to development within this
a dwelling unit located on zone.
an existing private road or
individual riaht-of-wav
Residential Two (R2) Zone Townhouses, multiple, and All other classes of
apartment dwelling units. development within this
zone.
Rural Industrial (IR) and All classes of development Expansion to existing uses
Local Industrial (L1) Zones within this zone. in this Zone that involve an
increase in gross floor
area of less than 25
I percent.
\s.\; -
2.2 The following uses, as defined by By.law 97-95, are subject to Site Plan Control in
any Zone where they may be located:
(a) bed and breakfast establishments;
(b) residential care home;
(c) farm produce sales outlets where on-site parking is proposed;
(d) kennels; and
(e) trailer parks,
2.3 All commercial and industrial uses permitted by way of exception in Section 7.0 of
By.law 97-95 and alllegai and non.conforming industrial and commercial uses in
any Zone are also subject to Site Plan Control.
2.4 The properties listed in Schedule 'A' and shown on Schedule 'B' attached hereto,
and forming part of this by-law, are designated as Site Plan Control areas in
accordance with Section 41 of the Planning Act, RS.o. 1990 C.P. 13, as amended:
3. No person shall undertake any development in an area designated under Section 2
of this by-law unless the Council of the Township of Oro-Medonte has approved its
Site Plan and authorized the execution of a Site Plan Control agreement.
4. The requirement for a Site Plan Control Agreement may be waived:
(a) by the Council of the Township of Oro-Medonte when, in the Council's
opinion. the extent and nature of the development does not warrant an
agreement;
(b) in the case of amendments to existinG site plan aGreements where the
Director of EnGineerinG and Environmental Services is of the opinion that the
use and development of the lands provided for in the oriqinal aoreement
remains substantiallv unaltered:
(c) where the Director of Enqineerinq and Environmental Services is of the
opinion that the use and development of the lands is considered minor in
nature.
5. Every person who is required to enter into a Site Plan Control Agreement under this
by. law shall provide information on the development as authorized by Section 41 of
the Planning Act and contained on a "Site Plan Control Application" form as may be
approved by Council from time to time.
6. No building permit shall be issued for any development in the area designated under
Section 2 of this by-law until such time as an agreement has been approved or the
requirement for a Site Plan has been waived pursuant to Section 4 of this by-law.
7. Every person who contravenes this by-law is guilty of an offence and on conviction is
liable to a fine not to exceed $20,000.00 as provided for in the Provincial Offences
Act. R.S.O. 1990, Chap. P.33.
8. That By-laws No. 94-55, 97-15, 98.97, 2004-122, and 2005-028 are hereby repealed
in their entirety.
9. That Schedule 'A' and Schedule 'B' attached hereto shall form part of this by-law.
10. That this by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 7TH DAY OF DECEMBER, 2005.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS
2005.
DAY OF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
SCHEDULE 'A'
TO BY-LAW NO. 2005.
-1
The following properties are designated as Site Plan Control Areas in accordance with
Section 41 of the Planning Act, R.S.O. 1990, c.P.13, as amended:
1. Lands zoned "31 in Comprehensive Zoning By-law 97.95 of the Township of Oro
Medonte, described as E1/2 of Lot 22, Concession 8 (Oro), Township of Oro-
Medonte, Roll Number 4346-010.009-06700, 240 line 8 South (Barrie Speedway)
2. Part of Lots 5 and 6, Concession 14. being Lots 5 and 6, Plan M-205, Part 1,
RP51 R-14573 (Oro), Township of Oro.Medonte, Roll Number 4346-010-005-21807-
0000, 14 Petherwin Place (Locke)
3. South Part of Lot 17, Concession 3 (Orillia), Township of Oro-Medonte, Roll Number
4346-030-012-43100-0000, 18 Moon Point Drive (Cooke).
4. Lands designated Residential One (R1) Zone in Registered Plan 1464, Lots 23 and
24. Concession 11 (Oro), Township of Oro-Medonte - zoned with Holding Provisions
prior to September 16,1998 (Ukranian Camp)
5. Lands designated as Agricultural and described as East Part of Lot 17, Concession
3, Township of Oro-Medonte, Roll Number 4346-010-002-06300, 608 line 3 North
(Trans.Canada Pipelines)
6. Lands designated as Agricultural and described as West Part of Lot 15, Concession
4 (Medonte), Township of Oro.Medonte, Roll Number 4346-020-002-04000,1071
Moonstone Road West (Hillsdale Correctional Camp).
7. Lots 1 to 13 inclusive, Plan 51 M.720, Township of Oro-Medonte.
I
SCHEDULE B
TO BY-LAW NO. 2005-
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3
4
.LANDS DESIGNATED AS
SITE PLAN CONTROL AREAS
NOVEMBER 18,2005
o
I
2,500 5,000
I I I I I
10,000 Meters
I I
-\u
PROCEDURE FOR SITE PLAN APPLICATIONS
_ Properties that are subject to Site Plan Control are determined by the Planning
Department.
> Site Plan Guidelines are available through the Planning Department or Public
Works Department.
_ These Guidelines outline what is required to be shown on the Site Plan
drawings.
- Applications for Site Plan are prepared through the Planning Department and
the appropriate fee is collected and a Site Plan number assigned.
_ The original Application, copy of receipt and drawings are forwarded to the
Director of Engineering and Environmental Services.
- A copy of the Site Plan is circulated to a~rtment Heads for comments
and/or any concerns they may hav~.,1~~~e proposed Site Plan.
Department Heads are given 7-1<a~~ to respond with comments.
_ If any proposed Site Plans ar'Sl~ County Road or Provincial Hwy., the
County of Simcoe and M.T.O. must be circulated for comment. This is
completed by the Director of Engineering and Environmental Services, if the
Applicant has not already done so.
_ The Application should be forwarded to the attention of:
';i\
County of Simcoe
Administration Centre
MIDHURST, Ontario
LOL 1 XO
ATTENTION: Planner
OR
Ministry of Transportation
7th Floor, Building "D"
1201 Wilson Avenue
DOWNS VIEW, Ontario
M3M 1 JB
ATTENTION: Manaqer, Corridor Manaqement Office. Central Reqion.
\;b~
> Site Plans are circulated to the Township Engineer and the appropriate
Conservation Authority for comment.
NOTE: Site Plan Applications for bed and breakfast, small additions and
plans
With only minor changes to existing site, may not be circulated to the
Township
Engineer or Conservation Authority, at the discretion of the Director of
Engineering and Environmental Services.
- A sub-search is done on the property to confirm ownership and proper legal
address required for the Site Plan Agreement. At the present time, the sub-
searches are completed by Shirley Partridge (cell #790-2677).
- All costs incurred by the Township for review by the Township Engineer,
Planning Consultant and sub-searches, are deducted from the refundable
deposit.
> The applicant is required to submit the refun. d~e deposit at time of submitting
the site plan application in the amount indic~ on the application. The
~x~~~~::a~~~~~~~lhc~s~:~~en~~~~',::f~~~ T ~:~~~~~U~~o~hneO~i:~~tion
from treasure that the refundable, P'o~~ has not been replenished the
Director of Engineering and En !~i\ental Services shall notify staff and
outside agencies that no further 'k shall be done until further notice.
_ All comments are correlated and the Applicant is notified of any revisions that
may be required.
> A Site Plan Committee meeting is scheduled on an "as-needed" basis.
_ The Committee consists of the Mayor ex-official, two Members of Council, Fire
Chief, Chief Building Official, Township Planner, and is chaired by the Director
of Engineering and Environmental Services.
- The Site Plan Committee Agenda is circulated to the Committee one week
prior to the set meeting date.
_ The Agenda identifies the meeting time and location, a brief description of the
proposed works, and comments from Township staff and outside agencies.
> The Applicant is notified of the Committee meeting and made aware that he is
welcome to attend and answer any comments or concerns of the Committee.
If time has allowed, he rnay provide a revised Site Plan from comments
provided him after circulation of the Plan.
> The Site Plan Committee may provide comments that will have to be
addressed on a revised Site Plan.
> The Site Plan Committee will determine or approve the amount of the Letter of
Credit required to be posted by the Applicant.
_ With smaller proposals, the refundable deposit posted at the time of the Site
Plan Application may be sufficient to ensure any works proposed on Township
lands are completed. For larger proposals, a detailed construction cost
estimate will be required for review by the Township Engineer and approval by
the Committee.
Upon receipt of approvals from all outside agencies, an approved Site Plan
(after necessary revisions, if required) and posting of approved amount of the
Letter of Credit, a Site Plan Agreement is prepared.
_ The Township has a standard Site Plan Agreement, which is used and
amended, as required, by the Director of Engineering and Environmental
Services.
_ The Agreements, prepared in qUadrUPlicat~, are signed by the Applicant.
Once signed, a Report is prepared fO,\<;~cil'S consideration to enter into the
Site Plan Agreement and paS~ina~Y"Iaw. One original copy of the
Agreement is attached to this .....'
Upon a resolution of Council be g received to enter into the Site Plan
Agreement and passing of a By-law, the remaining three original Agreements
are forwarded to the Clerk's office for signing by the Clerk and Mayor.
_ Once the Agreement has been fully executed by both the Township and the
Applicant, one original copy is attached to the By-law. Two original copies are
returned to the Director of Engineering and Environmental Services.
_ The Clerk's Department will make arrangements to have the Agreement
registered on title electronically with Shirley Partridge.
_ One original Agreement is sent to the Applicant with a covering letter for their
file.
_ Once all the work has been completed, as required by the Site Plan, the
Applicant may request, in writing, the release of the balance of the refundable
deposit and Letter of Credit.
> The request for the release of securities is circulated to Department Heads
requesting any comments or concerns with the release.
- Department Heads are given 7-10 days to respond with comments.
- A site visit is conducted by the Director of Engineering and Environmental
Services and Township Engineer to ensure the Site Plan has been cornpleted.
If Department Heads have no concerns, the Director of Engineering and
Environmental Services shall recommend the requested securities be release
by the Township Treasurer.
- Section 4. DEVELOPMENT CHANGES within our standard Site Plan
Agreement allows amendments to be made the original site plan after
approved. Any revisions must be recorde? . a revised drawing. Once a
revised drawing is received it is circulat,]o epartment Heads for comments
or concerns with the revision to the si~"2Ia,p. If there are no concerns a letter
is prepared for signing by the Dir ~rEngineering and Environmental
Services and the Owner. Thi~(Jl, '? 11 identify the original Site Plan Drawing
and the Revised Site Plan Dra~irj." The signed correspondence and revised
drawing are filed in the original ~Ite Plan File.
_ Applications for site plan approval where the Director of Engineering and
Environmental Services is of the opinion that the use and development of the
land is considered minor in mature, may allow development with out entering
into a formal agreement.
This application would be circulated to all Department Heads for comments, if
no concerns were received the applicant would be allowed to proceed without
entering into a Site Plan Agreement and approval of Council.
The Building Department would be notified of same and a summary of any
such application supplied to Council.
December, 2003
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Committee of the Whole Prepared By:
PW2005-23 J. Ball, Public Works
Superintendent
Subject: Department: Public Works
Council
Renaming of Harvie
C.ofW. Settlement Road Date: November 23, 2005
Motion # R.M. File #:
Date: RolI#:
II BACKGROUND:
II
In September of 2005, the Township received a Notice of Proposed By-law from the City of Orillia to
rename Harvie Settlement Road from North of Bass Lake Side road east to Cleopatra Court as
Atlantis Drive. Township staff directed correspondence to the Clerk of the City to express concern
that, should the renaming proposed by the City be approved, that portion of Harvie Settlement Road
from Highway 12 southerly to Bass Lake Sideroad would have two road names. The road would have
the name Harvie Settlement Road from Highway 12 to the City of Orillia limits and Atlantis Drive from
the City limits to Bass Lake Sideroad. A map of the road in question is attached for Council's
information (Attachment #1).
As a result of the concerns expressed by the Township, the Council of the City of Orillia resolved to
rename only that portion of Harvie Settlement Road from Bass Lake Sideroad southerly to Cleopatra
Court as Atlantis Drive. Further the City agreed that the Township be approached and requested to
consider renaming that portion of Harvie Settlement Road from the Orillia City Limits to Highway 12
as Atlantis Drive.
LYSIS:
In considering the possibility of renaming Harvie Settlement Road to Atlantis Drive, the origin of the
road name was investigated. In the correspondence from the City of Orillia, it is noted that the name
of the southern portion of Harvie Settlement Road from south of Frost Court southerly to the
1
interchange of Highway 11 and the Highway 12 by-pass would remain unchanged. (Attachment #2).
As this is the area in which the Harvie Farm originated, it is appropriate to maintain the name at this
end of the roadway.
The northernmost portion of this roadway from the City of Orillia limits to Highway 12 should be under
one name for continuity. One name would alleviate the possibility of confusion for emergency
services, as well as mapping. It is therefore recommended that Harvie Settlement Road from the
municipal limits of the City of Orillia northerly to the Highway 12 intersection be renamed Atlantis
Drive.
There are three property owners on Harvie Settlement Road, within the Township of Oro-Medonte,
who would be affected by the proposed name change to the road; Notre Dame School and two
private owners. Considering the expense of a change of address, it is recommended that the City of
Orillia be responsible for costs incurred by all Township of Oro-Medonte property owners in this
respect. Township staff would advise the affected property owners of the name change once
approved by the Township.
The intersection of Harvie Settlement Road and Highway 12 is signed on the Highway. It is
anticipated that the City of Orillia will liaise with the Ministry of Transportation to have the signage for
Harvie Settlement Road changed to Atlantis Drive and will be responsible for the costs incurred in
this respect.
II
II RECOMMENDATION(S):
It is recommended:
1. THAT Report No. PW2005-23 be received and adopted.
2. THAT Harvie Settlement Road from the municipal limits of the City of Orillia northerly to the
intersection of Highway 12 be renamed Atlantis Drive.
3. THAT the Simcoe County Catholic District School Board and the two private property owners on
Harvie Settlement Road within the Township of Oro-Medonte be advised of the renaming of
Harvie Settlement Road to Atlantis Drive.
4. THAT the Clerk bring forward the appropriate by-law for Council's consideration.
5. THAT the City of Orillia be advised of Council's decision to rename Harvie Settlement Road
from the municipal limits of the City of Orillia northerly to the intersection of Highway 12 as
Atlantis Drive.
6. THAT the City of Orillia be requested to liaise with the Ministry of Transportation with respect to
signage on Highway 12.
7. THAT the City of Orillia be requested to assume all costs incurred by the property owners on
Harvie Settlement Road in the Township of Oro Medonte, as well as the costs incurred by the
Township of Oro-Medonte in the renaming of Harvie Settlement Road.
Respectfully submitted,
;?
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(Jerry Ball
iYp Public Works Superintendent
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Comments: .
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11/17/2005
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OOrill ia
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ORILLlA CITY CENTRE
50 ANDREW ST. S.
ORILLlA, ON.
L3V 7T5
OFFICE OF THE CITY MANAGER
MANAGER OF COUNCIL SERVICES/CLERK
TELEPHONE
(705) 325-1311
FACSIMILE
(705) 325-5178
DIRECT LINE (705) 329-7232
Email:llee@city.orillia.on.ca
October 31, 2005
I RECEIVED I
I
,
NOV 0 L 2005
Ms. Marilyn Pennycook, Clerk
Township of Oro-Medonte
P.O. Box 100
Orillia, ON LOL 2XO
I
i ORO-MEDONTE
[ TOWNSHIP
Dear Ms. Pennycook:
Re: Renaming of Harvie Settlement Road
This is to advise you that your letter dated September 30, 2005 was presented to a meeting of
Council held on October 3, 2005.
After taking the Township's comments into consideration, Council adopted the following
resolution:
'Whereas notice of renaming two portions of Harvie Settlement Road was published on
September 16 and 23,2005;
AND WHEREAS comments were requested from .the public at the meeting of Council held on
October 3, 2005;
AND WHEREAS no comments were received;
AND WHEREAS correspondence, dated September 30, 2005 was received from the Township
of Oro-Medonte, expressing concern with respect to the renaming of that portion of Harvie
Settlement Road from north of Bass Lake Sideroad to Cleopatra Court.
THEREFORE BE IT RESOL VED THA T Council pass a by-law to:
a) rename that portion of Harvie Settlement Road from south of Frost Court to south of
Hunter Valley Road to "West Ridge Boulevard~ as advertised; and
b) rename only that portion of Harvie Settlement Road, from Bass Lake Sideroad to
Cleopatra Court as "Atlantis Drive"
AND THA T prior to proceeding with the renaming of Harvie Settlement Road from Bass Lake
Sideroad to the City limits as Atlantis Drive, the Township of Oro-Medonte be approached and
requested to also consider renaming the northern portion of Harvie Settlement Road from the
City limits to Highway 12 as Atlantis Drive. "
\\Oa\cityman\COUNSERV\TOMRMS OIRECTORY\C - Caundl, Boards and By+!aws\COO - Council, Boards and By4aWS\COO Council\Correspondence\2005\Oct 3\20050139
rPn>lminn nf H::Jrvie Sell. Rd. to Atlantis Dr..doc- FileC01-2005-1239 Diary Nov 30fOS
Township of Oro-Medonte
October 31. 2005
Page 2
At that same meeting, Council passed By-law Number 2005-139, being a by-law to change the
name of certain streets in the City of Orillia (Atlantis Drive - West Ridge Boulevard).
You will note that this by-law only renames that stretch of Harvie Settlement Road from Bass
Lake Sideroad to Cleopatra Court, as Atlantis Drive.
As noted in the above resolution, Council wishes to proceed with the renaming of the remainder
of the northern portion of Harvie Settlement Road from the Bass Lake Sideroad to the City
limits. Council is requesting the Township to consider concurrently renaming the remainder of
Harvie Settlement Road northerly to Highway 12 as Atlantis Drive. Please note that the
southern portion of Harvie Settlement Road, from West Ridge Boulevard southerly to Old Barrie
Road, will retain its historic name.
I would be pleased to receive Council's response to this request.
Sincerely, _
/' / //
{/jt;:~/
Laura S. Lee, B.A., A.M.C.T.
Manager of Council Services/Clerk
LSL:hr
Attach.
Copy to: Carl Cannon, Director of Planning and Development
Andrea Woodrow, Senior Planner - Development (A)
Kathy Suggitt, Senior Planner - Zoning
Peter Dance, Director of Public Works
Ed Veld boom, Russell, Christie, LLP, Barristers & Solicitors,
505 Memorial Avenue Orillia, ON L3V 6J3
\\Oa\cityman\CQUNSERV\TOMRMS DIRECTORY\C. Council, Boards and By-laws\COO. Council, Boards and By-laWS\COO Council\ColTespondence\2005\Oct 3\2005-139
.____,__ _, U~~,;a ",,,It 1;1'; In 1l.1I"nt;,,- n, nf'\/"'_ J;il",r.n1.?OOfi_1?39 Diary Nov 30/05
. .
-\.D
BY-LAW NUMBER 2005-139 OF THE CITY OF ORILLlA
A BY-LAW TO CHANGE THE NAME OF CERTAIN STREETS IN THE CITY OF
ORILLlA (ATLANTIS DRIVE - WEST RIDGE BOULEVARD)
WHEREAS Section 47 of the Municipal Act, 2001, authorizes Council to
pass a By-law to name certain highways within the municipality;
AND WHEREAS Section 47 of the Municipal Act, 2001, requires Public
Notice;
AND WHEREAS Public Notice was given pursuant to Chapter 25 of the
City of Orillia Municipal Code;
AND WHEREAS Council deems it necessary to change the names of
certain streets.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
CITY OF ORILLlA HEREBY ENACTS AS FOLLOWS:
1.
THAT the portion of Harvie Settlement Road, from Bass Lake Sideroad to
Cleopatra Court be renamed to "Atlantis Drive".
2.
THAT the portion of Harvie Settlement Road, from south of Frost Court to
south of Hunter Valley Road, be renamed "West Ridge Boulevard".
BY-LAW read a first, second and third time and finally passed this Srd day
of October, A.D. 2005.
~ca
MAYOR
BASS LAKE slDEfloADE
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: COMMITTEE OF THE Prepared By:
WHOLE
PW2005-24 Jerry Ball
Subject: Department:
Council
2005 Grader Lease Public Works
C.ofW. Date:
November 22, 2005
Motion # R.M. File #:
L 14-14601
Date: RolI#:
II BACKGROUND:
11
In April of 2005, Report No. PW2005-03 (attached) was presented to Council recommending that,
from the sealed quotations received, the Public Works Department be authorized to lease two new
Caterpillar 160H motor graders at a monthly lease cost of $3,093,19, Also, Toromont Caterpillar,
within their quotation proposal, discharged the Township of all overtime hour penalties ($38,448.00),
which have occurred on the two leased 140H graders, This Report was deferred pending further
information being gathered to compare the Caterpillar grader with the Volvo grader.
On-site meetings were arranged with local municipalities also operating new Volvo graders, to make
a fair comparison between the different graders based on operator comments and satisfaction,
engine torque, blade pull and machine weight.
Subsequently, Report No. PW2005-07 was presented to Council in May, 2005 recommending two
160H Caterpillar graders be leased based on good parts and service, operator satisfaction, and
motor torque and blade pull. This Report was received and adopted by Council, Toromont Caterpillar
was advised of Council's decision, and the two graders were ordered.
In late September, 2005, Toromont Cat approached the municipality requesting the Township to
consider making the lease payments of $2,200.19, per each grader, for the months of July, August,
September, October and November, equaling a total cost of $22,001.90, net G,S.T. rebate, This
request comes as a result of a late order date and a late delivery date of November and December,
2005,
The second situation regarding this quotation is the proposal from Craig Manufacturing to supply
plow harnesses and snow wings for each grader, as this company's facility was totally destroyed by
fire in late May, Thus, as Craig Manufacturing is the only reputable company for this type of
equipment, Bateman Manufacturing of Barrie was approached to build the necessary equipment.
Their cost to build and install this equipment is an additional $7,534,78, per machine, over the quoted
price.
II ANALYSIS:
II
In reviewing this request, it is recommended that the lease payments be made for the months of July,
August, September, October and November at a total cost of $22,000.19, As both graders were
used during these months, the municipality would have paid a new lease payment if the delivery date
of the new graders had been as previously scheduled.
Considering the increased cost of $15,069.56 for the manufacturing and installation of the snow wing
and harness from Bateman Manufacturing (versus Craig Equipment), it is recommended that this
equipment be purchased, This acquisition would reduce the monthly lease payment of each grader
by $358.06, which equates to a savings of $42,967.20 over the five year lease term and equaling the
purchase price for the wing and harness, This harness could also be transferred to other graders
after the lease expires,
II RECOMMENDATION(S):
II
1, THAT Report No, PW2005-24 be received and adopted,
2, THAT the Public Works Department be authorized to make lease payments for the months of
July, August, September, October and November at a total cost of $22,001.19.
3. THAT the Public Works Department purchases the new snow wing and harness for each grader
at a total cost of $42,967,20, plus taxes.
Jerry Ball
Public Works Superintendent
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TOWNSHIP OF ORO..MEDONTE
REPORT
Dept. Report No. To: COMMITTEE OF THE Prepared By:
WHOLE
PW2005-03 Jerry Ball
Subject: Department:
Council
2005 Grader Lease Public Works
C.ofW. L.---- Date:
\ -=t-..... \"9. April 12, 2005
Motion # R.M, File #:
L 14-14601
Date: t:\\l";\ n,xos- Roll#:
II BACKGROUND:
l
,
In July of 2000, the Township of Oro-Medonte entered into a Lease Agreement with Toromont
Caterpillar to lease two (2) 140H motor graders. This five year Lease Agreement will terminate in
July, 2005 and the two (2) 140H motor graders will be returned to Toromonl.
Sealed quotations to lease two new graders, complete with wing and snow harness, were received
from the following companies and opened at the Administration Office on April 1 , 2005 at 1 :00 p.m.:
. Champion Road Machinery Sales
. Ontrac Equipment Services Inc.
. Toromont Caterpillar
Mayor Neil Craig, Recording Secretary Janette Teeter, Public Works Superintendent Jerry Ball, and
representatives from Ontrac Equipment Services Inc. and Champion Road Machinery Sales were
present during the opening.
Attached for Council's perusal is a summary comparing the quotations, indicating total purchase price
and a three and five year lease, with the option to purchase after five years. All prices quoted below
are before taxes.
Champion Road
Machinery Sales
Volvo $214,600.00 I $2,084.71 N/A 8 -12 N/A
G 720-8 weeks
i after order
Volvo $221,900.00 I $2,154,55 N/A N/A
G 730-8
John Deere $212.772.00 I $3,378.00 $3,477.00 60 days $77,100,00
7700 i after order
Caterpillar $250,454.00 $3.093,19 $3,808,91 September $122,782.50
160 H 30,2005
Ontrac Equipment
Services Inc,
T oromont
Cater iIIar
Note: John Deere revised to ,emove the 60 month maintenance contract, which was included
in first lease quotation.
II ANALYSIS:
I
The quotations and financial options were reviewed with the Treasurer. Discussions were held with
the Foremen of both yards, as well as grader operators. to compare operating functions and
characteristics, Upon comparing the operating statistics provided for each machine, it was concluded
that the 160 H Caterpillar grader has a heavier operating weight, better engine torque, and a
substantial positive difference on blade pull versus the competition,
In the 2000 Lease Agreement with Toromont, each grader was estimated to operate 1,000 hours per
year. If the total hours of operation, per machine, exceeded 5,000 within the five year lease, there
would be a penalty charge of $32,04Ihour. One of the existing graders will have an estimated 1,200
hours of overtime usage, which will be an additional cost to the municipality of $38,448,00. Toromont
Caterpillar provided a letter within their sealed quotation outlining this overtime penalty, It is also
stated in this letter that if the Township of Oro- Medonte decides to release two new Caterpillar
graders, Caterpillar Finance will discharge the Township of any overtime hour penalties that have
been incurred, As such, the effective monthly rental cost of the Caterpillar 160 H is $2,452.39.
Upon reviewing all machine statistics and considering the penalty for overtime hours, it is
recommended that two new 160 H Caterpillar graders, complete with snow wing and harness, be
leased from Toromont Caterpillar at the quoted price of $3,093,19, plus taxes, for five years. This
quoted price is based on 1,500 hours of operation, per year, per machine, with a Residual Value of
$122,782,50.
II RECOMMENDATION(S):
~
1. THAT Report No, PW2005-03 be received and adopted.
2. THAT 1he Public Works Superintendent be authorized to lease two new 160 H Caterpillar
graders from Toromont Caterpillar at the quoted price of $3,093.19, plus taxes, for five years.
3. AND THAT the Public Works Superintendent advises Champion Road Machinery Sales and
Ontrac Equipment Services Inc. accordingly of Council's decision.
Respectfully submitted,
~
Jerry Ball
Public Works Superintendent
(jti~' ~~Itlo~
I TOROMONT 1[11
-
November 17, 2005
The Corporation of the Township of Oro-Medonte
P.O. Box 100
Oro Ont.,
LOL 2XO
Attention: Mr. Jerry Ball, Mavor Neil CraiQ & Members of Council
To Whom it may concern,
Toromont would like to thank-you for the recent purchase of (2) 160H Motor Graders,
Since the date of purchase there have been some unforeseen events that have taken place. Attached is a
summary of all events and concerns. It must be noted that there has been several conversations between
Toromont Cat and the Township of Oro-Medonte: Via Toromont's Sales Representative Gary Renaud and
Mr. Jerry Ball.
Please review the summary of events as attached,
1) Delivery Dates were to be Mid August @ time of Tender Closing (April 1 ''). Tender was Awarded or
Sales Contract signed May 26th 2005, During this time of nearly 2mths had passed and Caterpillar
had placed many of their products on Allocation because of the Worldwide Equipment demand thus
placing the 1" Graders delivery date to Nov 15th & subsequently the 2"' to Dee" 20th 2005,
Toromont's proposal is that The Township of Oro-Medonte would continue to make the Equvilent
Monthly payment as they were on the original lease of the 140h graders, This payment term would
cover the months of July, August, September, October & November, The logic is that although the
new units were not supplied, the original units were left in operation. As well, if the new 160h
graders would have been delivered the Township of Oro-Medonte would have been making
payments on the new units,
2) Snow Equipment as Specified on Toromont Quotation was a Craig Front Mount Wing Assembly,
Craig Manufacturing is highly regarded North American for their Snow Wing Products and it could
be said they are the only game in Town, Unfortunately Craig Manufacturing was faced with an Act
of God in the Month of May when their Facility burnt to the ground and is still out of business until
sometime next year. Toromont and the Township were again faced with another challenge,
Bateman Manufacturing has taken on the job to build these 2- Wing Assemblies and subsequently
there has been a change in the Pricing due to two reasons 1" the product being manufactured has
been change from it original order from a hydrauiic slide to a cable controlled slide which has to be
purchased from a Supplier in Vancouver and 2"' that Bateman Manufacturing does not typically
Manufacture Snow Wings for Graders thus creating some extra costs for engineering,
Toromont's requests are that the Township will support the difference between the two Manufactures and
that Cost is $15,069.00 For Both Wing assembley.
C:\DOCUMENTS AND SETTINGS\JBALl\lOCAL SETTINGSITEMPORARY INTERNET FIlES\QlKCCD\ORO-MEDQNTE LETTER1_.DOC
Page 1
3) Mr. Jerry Ball has requested the Township purchase the Wings outright and Toromont has no
issues with this request, however these Wings will not be completed until Dee, 15th and Jan. 20th,
T oromont's request is that we can start the Lease on the 1st grader November 25th and receive our Lease
return with the highest hours at that time and the second Grader on Dee, 15th and again receive the trade at
that time,
In closing, we would like to state that the graders have continued to accumulate hours and are outside the
allotted hours of the original Lease Agreement. T oromont has not changed its position in releasing the
Township of any overtime hour obligation and this is a Substantial amount ,Approx, $38,000,00,
We look forward to hearing from The Township Of Oro-Medonte approving Toromont Caterpillar's request in
Council Chambers November 23,d, If there are any questions please do not hesitate contacting the writer of
this letter.
Yours truly,
Gary Renaud
Toromont CAT
A Division of Toromont Industries LId,
Page 2
Committee of Adiustment Minutes
Thursdav November 10, 2005, 9:30 a.m.
In Attendance: Chairman Allan Johnson, Member Dave Edwards, Member Garry
Potter, Member Lynda Aiken, Member Michelle Lynch and Secretary-Treasurer
Andy Karaiskakis
1. Communications and Correspondence
a) None received
2. Disclosure of Pecuniary Interest
None declared
3. HearinQs:
9:30
Ronald Russell
Plan M-112, Lot 31 (Medonte)
2005-B-46
In Attendance: Ronald Russell, applicant
BE IT RESOLVED that:
Moved by Dave Edwards, seconded by Lynda Aiken
"That the Committee hereby Grant Provisional Consent for Application 2005-B-
46 subject to the following conditions:
1. That the applicant prepare and submit a copy of the proposed
conveyance for each parcel severed, for review by the Municipality; and,
2. That the conditions of consent imposed by the Committee be fulfilled
within one year from the date of the giving of this notice.
.. ...Carried."
Committee of Adjustment~November 10, 2005
Page 1
9:40
Bob Inman
Plan 952, Lots 64, 65 (Oro)
2265 Lakeshore Road East
2005-A-46
In Attendance: Bob Inman, applicant, Margaret Phillips, neighbour
Secretary-Treasurer read letter from Bob Inman, dated November 1,2005
verbatim to the Committee members and those present in the audience.
BE IT RESOLVED that:
Moved by Garry Potter, seconded by Michelle Lynch
"That the Committee hereby defer Minor Variance 2005-A-46 to allow time for
the applicant to revise the minor variance application to relocate the retaining
wall on the site plan.
.....Carried."
Committee of Adjustment.November 10, 2005
Page 2
9:50
St. George & St. Rueiss Church
Cone. 8, West Part Lot 25 (Oro)
703 Line 7 South
2005-A-47
In Attendance: Atif Morkos & Father Youhanna Youssef, agents
representing church
BE IT RESOLVED that:
Moved by Dave Edwards, seconded by Lynda Aiken
"That the Committee hereby grant Minor Variance Application 2005-A-47 subject
to the following conditions:
1. That the appropriate building permit be obtained from the Township's Chief
Building Official only after the Committee's decision becomes final and
binding, as provided for within the Planning Act R.S,O, 1990, c.P. 13;
2. That the existing rain shed be no closer than 2 metres (6,5 feet) from the
front lot line;
3. That an Ontario Land Surveyor provide verification to the Township of
compliance with the Committee's decision by 1) pinning the footing and 2)
verifying in writing prior to pouring of the foundation by way of survey/real
property report;
4. That the applicant submit an application for Site Plan Approval if required;
and,
5. That the setbacks be in conformity with the dimensions as set out in the
application and on the sketch submitted with the application and approved
by the Committee, as submitted.
.....Carried."
Committee of Adjustment-November 10, 2005
Page 3
10:00
Tim Russell
Conc, 5, East Part Lot 19 (Medonte)
5718 Line 5 North
2005-A-31
In Attendance: No-one
BE IT RESOLVED that:
Moved by Dave Edwards, seconded by Lynda Aiken
"That the Committee hereby grant Minor Variance 2005-A-31 as revised for a
floor area of the detached garage to 72.56 m2 (781 fe) and subject to the
following conditions:
1, That the size and setbacks of the proposed garage be in conformity with
the sketches submitted with the application and approved by the
Committee; and,
2. That the appropriate building permit be obtained from the Township's Chief
Building Official only after the Committee's decision becomes final and
binding, as provided for within the Planning Act R.S.O, 1990, c.P, 13.
.. ...Carried."
Committee of Adjustment.November 10, 2005
Page 4
10:10
Peter & Margaret Kells
Cone. 11, Part West '12 Lot 5 (Medonte)
2005-B-51
In Attendance: Michael McGuffin, 3999 Line 10 North, representing
applicants, Milt Cook, 3938 Line 10 North, Bryan Sutton, 919 Warminster
Sideroad.
BE IT RESOLVED that:
Moved by Lynda Aiken, seconded by Dave Edwards
"That the Committee hereby Grant Provisional Consent for Application 2005-8-
51 subject to the following conditions:
1. That three copies of a Reference Plan for the subject land indicating the
severed parcel be prepared by an Ontario Land Surveyor be submitted to
the Secretary-Treasurer;
2. That the applicant's solicitor prepare and submit a copy of the proposed
conveyance for the parcel severed, for review by the Municipality;
3, That the severed lands be merged in title with 3999 Line 10 North and that
the provisions of Subsection 3 or 5 of Section 50 of The Planning Act
apply to any subsequent conveyance or transaction involving the subject
lands;
4. That the applicants solicitor provide an undertaking that the severed lands
and the lands to be enhanced will merge in title;
5. That all municipal taxes be paid to the Township of Oro-Medonte; and,
6. That the conditions of consent imposed by the Committee be fulfilled
within one year from the date of the giving of the notice.
.....Carried."
Committee of Adjustment-November 1 0, 2005
Page 5
10:20
Susan & Brian Wiese
Lot 27, Plan 702 (Ora)
59 O'Brien Street
A-5175
In Attendance: Brian Wiese, applicant
BE IT RESOLVED that:
Moved by Garry Potter, seconded by Dave Edwards
"That the Committee hereby grant Minor Variance A-5/75 as revised subject to
the following conditions:
1. The dwelling maintain the existing 1.8 metres (6 feet) setback from the
north side lot line;
2, That the appropriate building permit be obtained from the Township's
Chief Building Official only after the Committee's decision becomes final
and binding, as provided for within the Planning Act R.S,O. 1990, c.P. 13;
and,
3. That the setbacks be in conformity with the dimensions as set out in the
application and on the sketches submitted and approved by the Committee
.. ...Carried."
Committee of Adjustment-November 10, 2005
Page 6
5. Other Business
i. Adoption of minutes for the October 13, 2005 Meeting
Moved by Garry Potter, Seconded by Lynda Aiken
"That the minutes for the October 13th 2005 Meeting be adopted as
printed and circulated
...Carried."
ii. Adoption of minutes for the October 25, 2005 Special Meeting
Moved by Garry Potter, Seconded by Dave Edwards
"That the minutes for the October 25th 2005 Meeting be adopted as
amended to revise the meeting date from Thursday October 25, 2005 to
Tuesday October 25, 2005
.,.Carried."
6. Adiournment
Moved by Dave Edwards, Seconded by Michelle Lynch
"We do now adjourn at 11 :30 a.m."
,.. Carried."
(NOTE: A tape of this meeting is available for review.)
Chairperson,
Allan Johnson
Secretary-Treasurer,
Andy Karaiskakis
Committee of Adjustment-November 10, 2005
Page 7
Dept. Report No. BD2005-17 To: Committee of the Whole Prepared By: Kim Allen
Acting Director of Building
and Bv-Iaw Enforcement
Subject: Department:
Request for Exemption Building and By-law
By-law No, 2002-076 Enforcement
Ms, Olivia Perlas
CON 14 W PT LOT 1711 LINE
13 S
Council
C.ofW, Date: November 23, 2005
Motion # R.M. File #:
Date: RolI#:
TOWNSHIP OF ORO-MEDONTE
REPORT
I'
II BACKGROUND:
1. On June 25 , 2005 a Provincial Offence notice was issued to Ms. Perlas under Part A ,
Section 4(c) of By-law No, 2002-076, Animal Control- "Own more than 2 dogs without a
kennel license".
2. Correspondence was received from Ms Olivia Perlas on November 22, 2005 requesting
exemption to Part A, Section 4(c) of By-law No. 2002-076 (Attachment #1)
3, The property's legal description is CON 14 W PT LOT 17 11 LINE 13 S (Attachment #2)
4. The property is zoned (A/RU), 68 acres in size and is used as a goat/chicken farming
operation.
5. The owner currently has six unlicensed dogs on the property.
~b-
,
II ANALYSIS:
Under the current Animal Control By-law, this owner does not meet the requirements for either a
Breeding or Boarding Kennel License. None of the dogs are registered purebreds and the owner
does not board dogs.
The owner is requesting that Council consider an exemption to the By-law on the grounds that the
6 dogs are kept for predation purposes. An average of 50 to 100 goats and chickens are raised
on the owner's property.
It is recommended that an exemption be granted to the Animal Control By-law in this instance and
that Ms. Perlas be allowed to keep a maximum of 6 licensed dogs on the property.
I'
II RECOMMENDATION (S):
It is recommended:
1. That Report No. BD2005-17 be received and adopted,
2. That an exemption be granted to Ms. O. Perlas to By-law No. 2002-076 to own more than 2
dogs without a kennel license.
3. That the owner obtain licenses for all six dogs.
4. That the owner be advised that the maximum number of dogs permitted at any time under this
exemption is six.
Respectfully submitted
~
Kim Allen
Acting Director of Building and By-law Enforcement
C.A.O. Comments:
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11 Line 13 S
Ha'/Jkestone, Ont~ LOL ITO
November 21, 2005
Honourable lVlunicinal Council
Township of Oro Medonte
Oro Medonte, Ontario
Gentlemen:
I have the honor to request exemption from
cipal
Law regarding the
number of dogs
every household
and let me keep the
dogs that I have as of now to protect
my goats and chicken from wild animals, such as fox, raccoon,
others, that I have seen roaming
my
at the
back
my barn. I have observed that these
s are
afraid to come near my barn because of bark of many dogs~ I
really need very
dogs for such
te ion
eh I
can't
to
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at ni
or \vhen
me
S8&
for
cons
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NO~ ) 1 100~
ORO_MEOON1"E
'P."RINT:County of Simcoe
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Disclaimer: This map is not a legal survey!.
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