10 26 2005 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, October 26, 2005 @ 9:03 a.m.
Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul
Gravelle, Treasurer; Bruce Hoppe, Director of Planning; Ron Kolbe,
Director of Building and By-Law Enforcement; Jerry Ball, Public
Works Superintendent; Chris Carter, Manager of Recreation and
Community Services; Kim Allen, Manager of Building Services;
Keith Mathieson, Director of Engineering and Environmental
Services
Also Present: Allan Greenwood, Mark Aitken, Warden D. Roughley, Richard Toy,
Liz Van Noort
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Marshall, Seconded by Crawford
It is recommended that the following items be added to the agenda for
consideration:
5. CORRESPONDENCE:
g) Deputy Mayor Hughes, re: correspondence from Erin Lalande dated September
23, 2005, Traffic Congestion and Speed on Ridge Road.
6. FINANCE, ADMINISTRATION AND FIRE:
b) Councillor Fountain, re: update on Recreational Facilities (Guthrie Arena and
Community Halls).
c) Councillor Marshall, re: Gowan Station property.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Crawford, Seconded by Marshall
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, October 26, 2005 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Dennis Roughley, Warden; Mark Aitken, Chief Administrative Officer; Allan
Greenwood, Communications Manager; County of Simcoe re: SeNices and
Responsibilities.
Copies of the presentation were distributed to the Committee.
Motion No. CW-3
Moved by Crawford, Seconded by Fountain
It is recommended that the information presented by Dennis Roughley, Warden;
Mark Aitken, Chief Administrative Officer; Allan Greenwood, Communications
Manager; County of Simcoe re: Services and Responsibilities be received.
Carried.
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Committee of the Whole Meeting - October 26, 2005
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5. CORRESPONDENCE:
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a) Deanna Stewart, President, Crime Stoppers Simcoe Dufferin Muskoka,
correspondence dated October 14, 2005 re: Proclamation Request, January,
2006 "Crime Stoppers Month".
Motion No. CW-4
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated October 14, 2005 from Deanna
Stewart, President, Crime Stoppers Simcoe Dufferin Muskoka, re: Proclamation
Request be received; that the Township of Oro-Medonte proclaim the month of
January, 2006 as "Crime Stoppers Month"; and further that the proclamation be
posted on the Township's website.
Carried.
b) David Caplan, Ministry of Public Infrastructure Renewal, re: Hillsdale Correctional
Camp.
Motion No. CW-5
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated September 30, 2005 from David
Caplan, Ministry of Public Infrastructure Renewal, re: Hillsdale Correctional Camp
be received.
Carried.
c) Terry Hewitson, President, Ontario Building Officials Association (OBOA),
correspondence dated October 11, 2005 re: Bill 124.
Motion No. CW-6
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated October 11, 2005 from Terry
Hewitson, President, Ontario Building Officials Association (OBOA), re: Bill 124 be
received.
Carried.
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Committee of the Whole Meeting - October 26, 2005
d) Ellen Cohen, correspondence dated October 6, 2005 re: Line 15 North.
Motion No. CW-7
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated October 6, 2005 from Ellen
Cohen, re: Line 15 North be received and referred to staff for a response.
Carried.
e) Linda Shoniker, correspondence dated October 17, 2005 re: Line 15 North.
Motion No. CW-8
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated October 17, 2005 from Linda
Shoniker, re: Line 15 North be received and referred to staff for a response.
Carried.
f) Roberta Johnson, correspondence dated October 6, 2005 re: Line 15 North.
Motion No. CW-9
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated October 6, 2005 from Roberta
Johnson, re: Line 15 North be received and referred to staff for a response.
Carried.
g) Deputy Mayor Hughes, re: correspondence from Erin Lalande dated September
23, 2005, Traffic Congestion and Speed on Ridge Road.
Motion No. CW-10
Moved by Hough, Seconded by Crawford
It is recommended that the correspondence dated September 23, 2005 from Erin
Lalande re: traffic congestion and speed on Ridge Road be received and referred to
the County of Simcoe for their consideration.
Carried.
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Committee of the Whole Meeting - October 26,2005
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2005-21, Paul Gravelle, Treasurer, re: Medical Services Level of
Need Survey.
Motion No. CW-11
Moved by Hughes, Seconded by Hough
It is recommended that Report No. TR 2005-21, Paul Gravelle, Treasurer, re:
Medical Services Level of Need Survey and the summary of responses be received.
Carried.
b) Councillor Fountain, re: update on Recreational Facilities (Guthrie Arena and
Community Halls).
Discussion.
c) Councillor Marshall, re: Gowan Station property.
Discussion.
7. PUBLIC WORKS:
a) Report No. PW 2005-19, Jerry Ball, Public Works Superintendent, re: Tendering
for 2006 Materials.
Motion No. CW-12
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. PW 2005-19, Jerry Ball, Public Works Superintendent, re:
Tendering for 2006 Materials be received and adopted.
2. And Further That the Public Works Superintendent be authorized to tender for
all the required 2006 materials in early February.
Carried.
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Committee of the Whole Meeting - October 26, 2005
8. ENGINEERING & ENVIRONMENTAL SERVICES:
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a) Report No. EES 2005-37, Keith Mathieson, Director of Engineering and
Environmental Services,re: Margaret Mary Kennedy - Site Plan Agreement-
Lot 7, Plan 51 M-720 - 40 Highland Drive.
Motion No. CW-13
Moved by Hough, Seconded by Buttineau
It is recommended that
1. Report No. EES 2005-37, Keith Mathieson, Director of Engineering and
Environmental Services, re: Margaret Mary Kennedy - Site Plan Agreement -
Lot 7, Plan 51M-720 - 40 Highland Drive be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with
Margaret Mary Kennedy to construct a single family home at Lot 7, Plan 51 M-
720.
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
4. And Further That Mr. and Ms. Kennedy be notified of Council's decision.
Carried.
b) Report No. EES 2005-38, Keith Mathieson, Director of Engineering and
Environmental Services, re: "Adopt-A-Road" Program within The Township of
Oro-Medonte.
Motion No. CW-14
Moved by Hughes, Seconded by Hough
It is recommended that
1. Report No. EES 2005-38, Keith Mathieson, Director of Engineering and
Environmental Services, re: "Adopt-A-Road" Program within The Township of
Oro-Medonte be received and adopted.
2. That the Township of Oro-Medonte implement an "Adopt-A-Road" program.
3. That Council consider increasing the Public Works budget for debris and litter
pick-up by $10,000.00 in their 2006 budget deliberations.
4. And Further That Ms. Helen Malloy be notified of Council's decision.
Carried.
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Committee of the Whole Meeting - October 26,2005
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Committee of Adjustment, minutes of October 13, 2005 meeting.
Motion No. CW-15
Moved by Buttineau, Seconded by Hughes
It is recommended that the minutes of the Committee of Adjustment meeting held
on October 13, 2005 be received.
Carried.
b) Report No. PD 2005-59, Bruce Hoppe, Director of Planning, re: Kennedy-
Proposed Removal of Holding Prefix - Lot 7, Plan 51 M-720 (Oro), Township of
Oro-Medonte - 40 Highland Drive.
Motion No. CW-16
Moved by Hough, Seconded by Buttineau
It is recommended that
1. Report No. PD 2005-59, Bruce Hoppe, Director of Planning, re: Kennedy-
Proposed Removal of Holding Prefix - Lot 7, Plan 51 M-720 (Oro), Township of
Oro-Medonte - 40 Highland Drive be received and adopted.
2. That the Clerk bring forward the appropriate by-law for Council's consideration to
remove the Holding Prefix respecting Lot 7, Plan 51 M-720.
3. And Further that the applicant be notified of Council's decision.
Carried.
10. IN-CAMERA:
Motion No. CW-17
Moved by Buttineau, Seconded by Hough
It is recommended that we do now go In-Camera at 11 :30 a.m. to discuss a
Personnel Matter.
Carried.
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Committee of the Whole Meeting - October 26, 2005
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Motion No. CW-18
Moved by Buttineau, Seconded by Hughes
It is recommended that we do now Rise and Report from In-Camera at 12:40 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter (Manager of Operations).
Motion No. CW-19
Moved by Marshall, Seconded by Buttineau
It is recommended that the information provided by Jennifer Zieleniewski, CAO, re:
Personnel Matter (Manager of Operations) be received.
Carried.
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Withdrawn.
11. ADJOURNMENT:
Motion No. CW-20
Moved by Buttineau, Seconded by Hough
It is recommended that we do now adjourn at 12:50 p.m.
Carried.
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Committee of the Whole Meeting - October 26, 2005