11 09 2005 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, November 9, 2005 @ 9:05 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Bruce
Hoppe, Director of Planning; Kim Allen, Acting Director of Building
and By-Law Enforcement; Chris Carter, Manager of Recreation and
Community Services
Also Present:
Don Hanney, J. Fountain, N. & R. Fournier, Stacey Patchell, Jim
Woodford, Pat Woodford, Teviah Moro
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Crawford, Seconded by Fountain
It is recommended that the following items be added to the agenda for
consideration:
6. FINANCE, ADMINISTRATION AND FIRE:
g) Report No. PR 2005-12, Chris Carter, Manager of Recreation and Community
Services, re: Request for Exemption – Warminster Annual Santa Claus Parade.
10. IN-CAMERA:
c) Jennifer Zieleniewski, CAO, re: Legal Matter.
d) Councilor Hough, re: Personnel Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Fountain, Seconded by Marshall
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, November 9, 2005 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
None declared.
4. DEPUTATIONS:
a) Jim Woodford re: A Balanced Approach to Planning in Oro-Medonte.
A written copy of Mr. Woodford’s deputation was distributed to the Committee.
Motion No. CW-3
Moved by Marshall, Seconded by Crawford
It is recommended that the information presented by Jim Woodford re: A Balanced
Approach to Planning in Oro-Medonte be received.
Carried.
5. CORRESPONDENCE:
a) OGRA/ROMA Combined Conference, Fairmont Royal York Hotel, February 19-
22, 2006.
Motion No. CW-4
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence re: OGRA/ROMA Combined
Conference, Fairmont Royal York Hotel, February 19-22, 2006 be received; and
further that Councillor Buttineau and Councillor Marshall be authorized to attend.
Carried.
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Committee of the Whole Meeting – November 9, 2005
b) Betty Veitch, President, Craighurst Women’s Institute, correspondence dated
October 17, 2005 re: Craighurst Sidewalks Request.
Motion No. CW-5
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated October 17, 2005 from Betty
Veitch, President, Craighurst Women’s Institute, re: Craighurst Sidewalks Request
be received and referred to the 2006 budget deliberations.
Carried.
c) Deanna Stewart, President, Crime Stoppers, correspondence dated October 28,
2005 re: Financial Assistance Request for the Fiscal Year 2006.
Motion No. CW-6
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated October 28, 2005 from Deanna
Stewart, President, Crime Stoppers, re: Financial Assistance Request for the Fiscal
Year 2006 be received; and further that the organization be requested to submit an
application for Grant/Subsidy to be referred to the 2006 budget deliberations.
Carried.
Motion No. CW-7
Moved by Hough, Seconded by Buttineau
It is recommended that we do now go In-Camera at 9:15 a.m. to discuss a Legal
Matter.
Carried.
Item 10c) was dealt with at this time.
Motion No. CW-8
Moved by Hughes, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 10:15 a.m.
Carried.
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Committee of the Whole Meeting – November 9, 2005
6. FINANCE, ADMINISTRATION AND FIRE:
a) Chris Carter, Manager of Recreation and Community Services, re: Applications
for Grant/Subsidy, Request to Waive Rental Fees:
1) Oro Minor Hockey
2) Barrie Career Centre
3) Holly Fisher
Motion No. CW-9
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence from Chris Carter, Manager of
Recreation and Community Services, re: Request to Waive Rental Fees – Oro
Minor Hockey be received; and further that the Oro Minor Hockey be requested to
submit the applicable fee of $2,162.50 for the use of the Banquet Hall.
Defeated.
Motion No. CW-10
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence from Chris Carter, Manager of
Recreation and Community Services, re: Request to Waive Rental Fees – Oro
Minor Hockey be received; and further that the grant request for Oro Minor Hockey
in the amount of $2,162.50 for the use of the Banquet Hall be approved.
Carried.
Motion No. CW-11
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence from Chris Carter, Manager of
Recreation and Community Services, re: Request to Waive Rental Fees – The
Career Centre be received; and further that The Career Centre be requested to
submit the applicable fee of $558.00 for the use of the Banquet Hall.
Defeated.
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Committee of the Whole Meeting – November 9, 2005
Motion No. CW-12
Moved by Hughes, Seconded by Crawford
It is recommended that the correspondence from Chris Carter, Manager of
Recreation and Community Services, re: Request to Waive Rental Fees – The
Career Centre be received; and further that the grant request for The Career Centre
in the amount of $558.00 for the use of the Banquet Hall be approved.
Carried.
Motion No. CW-13
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence from Chris Carter, Manager of
Recreation and Community Services, re: Request to Waive Rental Fees – Holly
Fisher be received; and further that Holly Fisher be requested to submit the
applicable fee of $290.00 for the use of the Banquet Hall.
Defeated.
Motion No. CW-14
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence from Chris Carter, Manager of
Recreation and Community Services, re: Request to Waive Rental Fees – Holly
Fisher be received; and further that the grant request for Holly Fisher in the amount
of $290.00 for the use of the Banquet Hall be approved.
Carried.
b) Paul Gravelle, Memo correspondence dated October 19, 2005, re: OPP Costing
Formula.
Motion No. CW-15
Moved by Marshall, Seconded by Fountain
It is recommended that the memo correspondence dated October 19, 2005 from
Paul Gravelle, re: OPP Costing Formula be received for information.
Carried.
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Committee of the Whole Meeting – November 9, 2005
c) Report No. TR 2005-22, Paul Gravelle, Treasurer re: Bill 206, Ontario Municipal
Employees Retirement System Act, 2005.
Motion No. CW-16
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. TR 2005-22, Paul Gravelle, Treasurer re: Bill 206, Ontario Municipal
Employees Retirement System Act, 2005 be received and adopted.
2. That the Council of the Township of Oro-Medonte endorse AMO’s position
relating to Bill 206 that does not support Bill 206, and requests that the
Government of Ontario reconsider the advisability of proceeding with Bill 206 in
its current form.
3. And Further That Garfield Dunlop, MPP, Simcoe North; The Honourable John
Gerretsen, Minister of Municipal Affairs; The Honourable Dalton McGuinty,
Premier of Ontario and the Association of Municipalities of Ontario be advised
that the Council of the Township of Oro-Medonte does not support the proposed
changes to the OMERS pension fund contained in Bill 206.
Carried.
d) Report No. TR 2005-23, Paul Gravelle, Treasurer re: Statement of Accounts,
October, 2005.
Motion No. CW-17
Moved by Fountain, Seconded by Crawford
It is recommended that Report No. TR 2005-23, Paul Gravelle, Treasurer re:
Statement of Accounts, October, 2005 be received; and further that the accounts for
the month of October, 2005 totalling $1,275,578.81 be received.
Carried.
e) Report No. FD 2005-17, Joe Casey, Director of Fire and Emergency Services,
re: Fire Report for Month of September, 2005.
Motion No. CW-18
Moved by Crawford, Seconded by Fountain
It is recommended that Report No. FD 2005-17, Joe Casey, Director of Fire and
Emergency Services, re: Fire Report for Month of September, 2005 be received.
Carried.
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Committee of the Whole Meeting – November 9, 2005
f) Report No. PR 2005-11, Chris Carter, Manager of Recreation and Community
Services, re: Hawkestone Community Hall – Front Landing / Wheelchair Ramp.
Motion No. CW-19
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. PR 2005-11, Chris Carter, Manager of Recreation and Community
Services, re: Hawkestone Community Hall – Front Landing / Wheelchair Ramp
be received and adopted.
2. That staff be authorized to proceed with the renovations to the front
landing/wheelchair ramp at Hawkestone Community Hall in the amount of
$6,930.00.
3. That the over expenditure in the amount of $3,930.00 be drawn from the
Recreation Reserve Fund.
4. And Further That Thom Win Construction be notified accordingly.
Carried.
g) Report No. PR 2005-12, Chris Carter, Manager of Recreation and Community
Services, re: Request for Exemption – Warminster Annual Santa Claus Parade.
Motion No. CW-20
Moved by Hough, Seconded by Buttineau
It is recommended that
1. Report No. PR 2005-12, Chris Carter, Manager of Recreation and Community
Services, re: Request for Exemption – Warminster Annual Santa Claus Parade
be received and adopted.
2. That an exemption to By-Law 99-41 be granted for the Warminister Santa Claus
Parade to be held on Sunday, December 18, 2005 at 2:00 p.m.
3. And Further That Mr. Dennis Barkley be advised of Council’s decision.
Carried.
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Committee of the Whole Meeting – November 9, 2005
7. PUBLIC WORKS:
a) Report No. PW 2005-20, Jerry Ball, Public Works Superintendent, re: Upgrades
to Mount St. Louis Road.
Motion No. CW-21
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. PW 2005-20, Jerry Ball, Public Works Superintendent, re: Upgrades
to Mount St. Louis Road be received and adopted.
2. That the Public Works Department schedule the section of the Mount St. Louis
Road from Line 12 North westerly to Line 11 North for brush trimming and
removal to assist with winter maintenance operations.
3. That the Mount St. Louis Road be placed in the capital budget for future
upgrades, which will be outlined in the Roads Need Study.
4. And Further that the Public Works Superintendent advise Ms. Nicole Matthews
of Council’s decision.
Carried.
b) Report No. PW 2005-21, Jerry Ball, Public Works Superintendent, re: Tender
Results for Contract No. PW2005-008 – Snow Removal for the Winter Seasons
for 2005-06, 2006-07 and 2007-08.
Motion No. CW-22
Moved by Hough, Seconded by Buttineau
It is recommended that
1. Report No. PW 2005-21, Jerry Ball, Public Works Superintendent, re: Tender
Results for Contract No. PW2005-008 – Snow Removal for the Winter Seasons
for 2005-06, 2006-07 and 2007-08 be received and adopted.
2. That the Snow Removal contract for the winter seasons of 2005-2006, 2006-
2007 and 2007-2008 be awarded to Don Woodrow in the amount of
$139.10/hour, with a minimum of 300 hours/season.
3. And Further That the respective Contractors be notified accordingly.
Carried.
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Committee of the Whole Meeting – November 9, 2005
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2005-39, Keith Mathieson, Director of Engineering and
Environmental Services, re: Mr. and Mrs. Tony Ansell – Water Service
Connection Agreement – 179 Moonstone Road East – Concession 8, E. Part of
Lot 15, Plan M101, Lot 36.
Motion No. CW-23
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. EES 2005-39, Keith Mathieson, Director of Engineering and
Environmental Services, re: Mr. and Mrs. Tony Ansell – Water Service
Connection Agreement – 179 Moonstone Road East – Concession 8, E. Part of
Lot 15, Plan M101, Lot 36 be received and adopted.
2. That the Township of Oro-Medonte enter into a Water Service Connection
Agreement with Mr. and Mrs. Ansell/Bachly Investments Inc. for 179 Moonstone
Road East.
3. That the Clerk prepare a by-law for Council’s consideration.
4. And Further That Mr. and Ms. Ansell be notified of Council’s decision.
Carried.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2005-19, Kim Allen, Acting Director of Building and By-Law
Enforcement, re: Building Report, October, 2005.
Motion No. CW-24
Moved by Buttineau, Seconded by Hough
It is recommended that Report No. BD 2005-19, Kim Allen, Acting Director of
Building and By-Law Enforcement, re: Building Report, October, 2005 be received,
as amended.
Carried.
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Committee of the Whole Meeting – November 9, 2005
b) Committee of Adjustment, minutes of October 25, 2005 meeting.
Motion No. CW-25
Moved by Hughes, Seconded by Buttineau
It is recommended that the minutes of the Committee of Adjustment meeting held on
October 25, 2005 be received.
Carried.
10. IN-CAMERA:
Motion No. CW-26
Moved by Hough, Seconded by Hughes
It is recommended that we do now go In-Camera at 11:55 a.m. to discuss Personnel
and Property Matters.
Carried.
Motion No. CW-27
Moved by Buttineau, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 1:05 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW-28
Moved by Buttineau, Seconded by Hughes
It is recommended that the information provided by Jennifer Zieleniewski, CAO, re:
Personnel Matter (Fire Dept.) be received.
Carried.
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Committee of the Whole Meeting – November 9, 2005
b) Jennifer Zieleniewski, CAO, re: Property Matter
Motion No. CW-29
.
Moved by Buttineau, Seconded by Hough
It is recommended that the confidential correspondence dated November 3, 2005
presented by Jennifer Zieleniewski, CAO, re: Property Matter (213 Horseshoe Valley
Road) be received.
Carried.
c) Jennifer Zieleniewski, CAO, re: Legal Matter
Motion No. CW-30
Moved by Buttineau, Seconded by Hughes
It is recommended that the verbal information presented by Jennifer Zieleniewski,
CAO, C. Williams and N. McDonald re: Legal Matter (OPA 16 & 17) be received.
Carried.
d) Councilor Hough, re: Personnel Matter (Statement of Accounts).
.
Discussion.
11. ADJOURNMENT:
Motion No. CW-31
Moved by Hough, Seconded by Buttineau
It is recommended that we do now adjourn at 1 :30 p.m.
Carried.
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Committee of the Whole Meeting - November 9, 2005