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10 12 2005 COW Minutes TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, October 12, 2005 @ 9:20 a.m. Council Chambers Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Bruce Hoppe, Director of Planning; Ron Kolbe, Director of Building and By-Law Enforcement; Jerry Ball, Public Works Superintendent; Chris Carter, Manager of Recreation and Community Services; Kim Allen, Manager of Building Services; Keith Mathieson, Director of Engineering and Environmental Services; Vicki Cyr, Fire Department; Doug Irwin, Records Management Co-ordinator Also Present: Bob Barlow, Rosemary Mairs, Sandra Hall, Murray Bell, Lynda Johnston, Grace Resch, Ernest Resch, Elizabeth Mairs, Karen Storio, Marion Homer, Stacey Patchell, Al Panting Mayor Craig made a statement that the meeting would be delayed until the Acting Clerk was available. Mayor J. Neil Craig assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW-1 Moved by Buttineau, Seconded by Hough It is recommended that the following items be added to the agenda for consideration: 5. CORRESPONDENCE: f) Ellen Dennig, correspondence dated October 10, 2005 re: Proposed Kennel Application, Line 8 North. 6. FINANCE, ADMINISTRATION AND FIRE: h) Councillor Marshall, re: Oro African Church. i) Councillor Crawford, re: Oro District Lions Club Carried. 2. ADOPTION OF THE AGENDA Motion No. CW-2 Moved by Hough, Seconded by Buttineau It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, October 12, 2005 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - “IN ACCORDANCE WITH THE ACT” Deputy Mayor Hughes declared a conflict of interest on Item 6i) re: Oro District Lions for the reason that he is a member of the Oro District Lions Club. Deputy Club Mayor Hughes left the room and did not participate in any discussion or vote on this item. 4. DEPUTATIONS: a) Marion Homer, re: Proposed Kennel Application, Line 8 North A deputation package was distributed to the Committee. Motion No. CW-3 Moved by Buttineau, Seconded by Hughes It is recommended that the information presented by Marion Homer, re: Proposed Kennel Application, Line 8 North be received. Carried. b) Rosemary Mairs, re: Proposed Kennel Application, Line 8 North. The deputation correspondence was distributed to the Committee. Motion No. CW-4 Moved by Hough, Seconded by Buttineau It is recommended that the information presented on behalf of and by Rosemary Mairs, re: Proposed Kennel Application, Line 8 North be received. Carried. Page 2 Committee of the Whole Meeting – October 12, 2005 5. CORRESPONDENCE: a) International Joint Commission, correspondence dated September 22, 2005 re: Public Meeting, Great Lakes Water Quality Agreement, November 8, 2005, Midland. Motion No. CW-5 Moved by Buttineau, Seconded by Hough It is recommended that the correspondence dated September 22, 2005 from the International Joint Commission, re: Public Meeting, Great Lakes Water Quality Agreement, November 8, 2005, Midland be received. Carried. b) Ashlynne Dale, correspondence dated September 29, 2005, re: Reduction of th Speed Limit Request, 4 Line North Between Old Barrie Road and Bass Lake Sideroad. Motion No. CW-6 Moved by Buttineau, Seconded by Hough It is recommended that the correspondence dated September 29, 2005 from th Ashlynne Dale, re: Reduction of Speed Limit Request, 4 Line North Between Old Barrie Road and Bass Lake Sideroad be received; and further that the correspondence dated October 6, 2005 from the Public Works Superintendent to Ms. Dale be noted. Carried. c) Township of Stone Mills, correspondence dated September 19, 2005 re: Resolution Number 13-189-2005, Provincial Policy Statement, Section 2.3.4 Lot Creation and Lot Adjustments [Councillor Crawford]. Motion No. CW-7 Moved by Hughes, Seconded by Buttineau It is recommended that the correspondence dated September 19, 2005 from Township of Stone Mills, re: Resolution Number 13-189-2005, Provincial Policy Statement, Section 2.3.4 Lot Creation and Lot Adjustments be received and Council endorse these recommendations. Carried. Page 3 Committee of the Whole Meeting – October 12, 2005 d) Association of Municipalities of Ontario, correspondence dated October 3, 2005 re: Alert 05/073 Building Code Statute Law Amendment Act, 2002. Motion No. CW-8 Moved by Buttineau, Seconded by Hough It is recommended that The Township of Oro-Medonte: 1. Strongly object to the request of architects and engineers for exemption from Bill 124 2. Request that the Building Advisory Council (BAC), to be set up in January 2006, address the following issues regarding liability recommended by BRRAG (Building Regulatory Reform Advisory Group) but omitted in Bill 124: ? Improved Code knowledge for builders/contractors, ? Provisions for builder liability insurance for non-residential builders, and ? Longer liability insurance periods for designers 3. Request that the BAC review the other recommendations of BRRAG that were omitted in Bill 124, which will create a more equitable building regulatory system in Ontario. Carried. e) City of Barrie, correspondence dated May 13, 2005 re: City of Barrie Update of Current Official Plan. Motion No. CW-9 Moved by Hughes, Seconded by Hough It is recommended that the correspondence dated May 13, 2005 from City of Barrie, re: City of Barrie Update of Current Official Plan be received and referred to staff for a response. Carried. Page 4 Committee of the Whole Meeting – October 12, 2005 f) Ellen Dennig, correspondence dated October 10, 2005 re: Proposed Kennel Application, Line 8 North. Motion No. CW-10 Moved by Buttineau, Seconded by Hough It is recommended that the correspondence dated October 10, 2005 from Ellen Dennig, re: Proposed Kennel Application, Line 8 North be received. Carried. 6. FINANCE, ADMINISTRATION AND FIRE: a) Report No. TR 2005-19, Paul Gravelle, Treasurer, re: Per-Kilometer Rate. Motion No. CW-11 Moved by Buttineau, Seconded by Hughes It is recommended that 1. Report No. TR 2005-19, Paul Gravelle, Treasurer, re: Per-Kilometer Rate be received and adopted. 2. That the per-kilometer rate paid by the Township of Oro-Medonte be increased to $.40 effective November 1, 2005. 3. And Further That the Clerk bring forward the appropriate by-law for Council’s consideration. Carried. b) Report No. TR 2005-20, Paul Gravelle, Treasurer, re: Statement of Accounts, September, 2005. Motion No. CW-12 Moved by Hughes, Seconded by Buttineau It is recommended that 1. Report No. TR 2005-20, Paul Gravelle, Treasurer, re: Statement of Accounts, September, 2005 be received. 2. And Further That the accounts for the month of September, 2005 totalling $5,672,307.86 be received. Carried. Page 5 Committee of the Whole Meeting – October 12, 2005 c) Report No. ADM 2005-49, Marilyn Pennycook, Clerk, re: Removal of Trees on Private Property. Motion No. CW-13 (Amendment) Moved by Marshall, Seconded by Hough It is recommended that the phrase “and staff be directed to further research and draft a by-law that will address the removal of trees within proximity of lakes” be withdrawn from the recommendation. Carried. Motion No. CW-14 Moved by Buttineau, Seconded by Hughes It is recommended that 1. Report No. ADM 2005-49, Marilyn Pennycook, Clerk, re: Removal of Trees on Private Property be received for information. 2. And Further That Mr. Ted Vincent be forwarded a copy of County of Simcoe By- Law No. 4338. Carried as Amended. d) Report No. ADM 2005-50, Marilyn Pennycook, Clerk, re: Request for Exemption – Warminster Annual Remembrance Day Parade. Motion No. CW-15 Moved by Hough, Seconded by Hughes It is recommended that 1. Report No. ADM 2005-50, Marilyn Pennycook, Clerk, re: Request for Exemption – Warminster Annual Remembrance Day Parade be received and adopted. 2. That an exemption to By-law No. 99-41 be granted to The Royal Canadian Legion of Branch 619, Warminster to hold a Remembrance Day Parade on November 6, 2005 commencing at 1:30 p.m. 3. And Further That the applicant be notified of Council’s decision. Carried. Page 6 Committee of the Whole Meeting – October 12, 2005 e) Report No. FD 2005-16, Joe Casey, Director of Fire and Emergency Services, re: Fire Report for Month of August, 2005. Motion No. CW-16 Moved by Hough, Seconded by Hughes It is recommended that Report No. FD 2005-16, Joe Casey, Director of Fire and Emergency Services, re: Fire Report for Month of August, 2005 be received. Carried. f) Report No. PR 2005-08, Chris Carter, Manager of Recreation and Community Services, re: Goose Control at Bayview Memorial Park. Correspondence was distributed by Deputy Mayor Hughes. Motion No. CW-17 Moved by Hughes, Seconded by Hough It is recommended that 1. Report No. PR 2005-08, Chris Carter, Manager of Recreation and Community Services, re: Goose Control at Bayview Memorial Park be received for information. 2. And Further That staff bring forward a strategy for Council’s consideration during the 2006 budget deliberations. Carried. g) Report No. PR 2005-09, Chris Carter, Manager of Recreation and Community Services, re: Carley and Warminster Hall. Motion No. CW-18 Moved by Buttineau, Seconded by Hough It is recommended that 1. Report No. PR 2005-09, Chris Carter, Manager of Recreation and Community Services, re: Carley and Warminster Halls be received for information. 2. And Further That staff report back to Council with respect to the “day to day” operations of the Halls during the 2006 budget deliberations. Carried. Page 7 Committee of the Whole Meeting – October 12, 2005 h) Councillor Marshall, re: Oro African Church. Discussion. i) Councillor Crawford, re: Oro District Lions Club Deputy Mayor Hughes declared a conflict of interest on this item for the reason that he is a member of the Oro District Lions Club. Deputy Mayor Hughes left the room and did not participate in any discussion or vote on this item. Correspondence dated October 10, 2005 was distributed to the Committee. Discussion. 7. PUBLIC WORKS: a) Report PW 2005-18, Jerry Ball, Public Works Superintendent, re: Line 12 North from Old Barrie Road to Bass Lake Sideroad – Request for Non-Truck Route. Motion No. CW-19 Moved by Marshall, Seconded by Crawford It is recommended that 1. Report PW 2005-18, Jerry Ball, Public Works Superintendent, re: Line 12 North from Old Barrie Road to Bass Lake Sideroad – Request for Non-Truck Route be received and adopted. 2. That the Clerk be authorized to prepare the necessary by-law to create a “non- truck route” on Line 12 North from Old Barrie Road to Bass Lake Sideroad. 3. And Further That the Public Works Department installs “non-truck route” signs on Line 12 North. Carried. Page 8 Committee of the Whole Meeting – October 12, 2005 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2005-35, Keith Mathieson, Director of Engineering and Environmental Services, re: Big Cedar (Oro) Residents Association – Water and Wastewater Systems Operations Agreement. Motion No. CW-20 Moved by Crawford, Seconded by Marshall It is recommended that 1. Report No. EES 2005-35, Keith Mathieson, Director of Engineering and Environmental Services, re: Big Cedar (Oro) Residents Association – Water and Wastewater Systems Operations Agreement be received and adopted. 2. That the Township of Oro-Medonte enter into a Water and Wastewater Systems Operations Agreement with Big Cedar (Oro) Residents Association. 3. That the Clerk prepares a by-law for Council’s consideration. 4. And Further That Big Cedar (Oro) Residents Association be notified of Council’s decision. Carried. b) Report No. EES 2005-36, Keith Mathieson, Director of Engineering and Environmental Services, re: John and Daniele Didzbalis – Site Plan Agreement – Part of Lot 3, Concession 1, Township of South Orillia, Now Oro-Medonte – Being all of PIN #58531-0358 (Lt) – 103 Bard’s Beach Road. Motion No. CW-21 Moved by Fountain, Seconded by Crawford It is recommended that 1. Report No. EES 2005-36, Keith Mathieson, Director of Engineering and Environmental Services, re: John and Daniele Didzbalis – Site Plan Agreement – Part of Lot 3, Concession 1, Township of South Orillia, Now Oro-Medonte – Being all of PIN #58531-0358 (Lt) – 103 Bard’s Beach Road be received and adopted. 2. That the Township of Oro-Medonte enter into a Site Plan Agreement with John and Daniele Didzbalis to construct a single family home and boat house at 103 Bard’s Beach Road. 3. That the Clerk prepares a by-law for Council’s consideration. 4. And Further That Mr. and Ms. Didzbalis be notified of Council’s decision. Carried. Page 9 Committee of the Whole Meeting – October 12, 2005 9. BUILDING, PLANNING AND DEVELOPMENT: a) Report No. BD 2005-16, Ron Kolbe, Director of Building and By-Law Enforcement, re: Peacock Request to Temporarily Have Two Residence on Property, Plan 798, Lot 22 being more particularly described as 95 Lakeshore Road East. Motion No. CW-22 Moved by Marshall, Seconded by Fountain It is recommended that 1. Report No. BD 2005-16, Ron Kolbe, Director of Building and By-Law Enforcement, re: Peacock Request to Temporarily Have Two Residences on Property, Plan 798, Lot 22 being more particularly described as 95 Lakeshore Road East be received and adopted. 2. That Council authorize the request of William and Vina Peacock to reside in their existing residence for six months while their new dwelling is being constructed. 3. And Further That Mr. and Ms. Peacock be notified of Council’s decision. Carried. b) Report No. BD 2005-18, Ron Kolbe, Director of Building and By-Law Enforcement, re: Building Report, September, 2005. Motion No. CW-23 Moved by Crawford, Seconded by Marshall It is recommended that Report No. BD 2005-18, Ron Kolbe, Director of Building and By-Law Enforcement, re: Building Report, September, 2005 be received. Carried. Page 10 Committee of the Whole Meeting – October 12, 2005 c) Report No. PD 2005-054, Bruce Hoppe, Director of Planning, re: Application for Rezoning – Panting. Motion No. CW-24 Moved by Crawford, Seconded by Fountain It is recommended that 1. Report No. PD 2005-054, Bruce Hoppe, Director of Planning, re: Application for Rezoning – Application No. 2005-ZBA-21 Panting be received and adopted. 2. That the Clerk bring forward the appropriate by-law to amend the zoning by-law and that the Mayor and Clerk be authorized to execute the agreement to permit a temporary use on lands described as Part of Lot 26, Concession 2 (Oro), Township of Oro-Medonte for the purposes of a garden suite for a period of 10 years. Carried. Revised d) Report No. BD 2005-13 (), Ron Kolbe, Director of Building and By-Law Enforcement, re: Trenholm Request to Temporarily Reside in a Mobile Home on Property Plan 780, Lot 8 LF being more particularly described as 17 Eight Mile Point, Township of Oro-Medonte (deferred from September 21, 2005). Motion No. CW-25 Moved by Marshall, Seconded by Crawford It is recommended that Revised 1. Report No. BD 2005-13 (), Ron Kolbe, Director of Building and By-Law Enforcement, re: Trenholm Request to Temporarily Reside in a Mobile Home on Property Plan 780, Lot 8 LF being more particularly described as 17 Eight Mile Point, Township of Oro-Medonte be received and adopted. 2. That Council authorize the request of Raymond and Susan Trenholm to locate a mobile home at their residence for six months while the residence is being constructed. 3. And Further That Raymond and Susan Trenholm be notified of Council’s decision. Carried. Page 11 Committee of the Whole Meeting – October 12, 2005 10. IN-CAMERA: Motion No. CW-26 Moved by Crawford, Seconded by Marshall It is recommended that we do now go In-Camera at 11:08 a.m. to discuss Property and Legal Matters. Carried. Motion No. CW-27 Moved by Fountain, Seconded by Crawford It is recommended that we do now Rise and Report from In-Camera at 11:50 a.m. Carried. a) Jennifer Zieleniewski, CAO, re: Property Matter (Lot 309, Plan 626). Motion No. CW-28 Moved by Marshall, Seconded by Fountain It is recommended that Confidential Report No. ADM2005-033, Jennifer Zieleniewski, CAO be received. Carried. b) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. CW-29 Moved by Crawford, Seconded by Marshall It is recommended that The Township of Oro-Medonte endorses the request by Ukcan II (Weatherwise Aviation) for an extension for a period of 12 months to the construction commencement deadlines specified in the Agreement of Purchase and Sale dated June 19, 2002 for Part 2, 51R-31319 and the Agreement of Purchase and Sale dated February 19, 2003 for Part 5, Plan 51R-31319, Lake Simcoe Regional Airport, Township of Oro- Medonte; and that the Mayor and Clerk be authorized to execute an amendment to the Agreements of Purchase and Sale. And Further That the request by the Lake Simcoe Regional Airport Commission (Motion 2005-AC-23) with respect to the Land Sale Policy be referred to staff for a report. Carried. Page 12 Committee of the Whole Meeting – October 12, 2005 c) Jennifer Zieleniewski, CAO, re: Legal Matter (Update). Motion No. CW-30 Moved by Fountain, Seconded by Crawford It is recommended that Confidential Report No. ADM 2005-48, Jennifer Zieleniewski, CAO, re: Legal Matter (Update) be received. Carried. 11. ADJOURNMENT: Motion No. CW-31 Moved by Marshall, Seconded by Fountain It is recommended that we do now adjourn at 12:17 p.m. Carried. i \. l' ~&.- 9 C erk, Jennifer Zieleniewski Page 13 Committee of the Whole Meeting - October 12, 2005