09 14 2005 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, September 14, 2005 @ 9:10 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn pennycook, Clerk; Paul Gravelle,
Treasurer; Bruce Hoppe, Director of Planning; Ron Kolbe, Director of
Building and By-Law Enforcement; Jerry Ball, Public Works
Superintendent; Chris Carter, Manager of Recreation and Community
Services.
Also Present:
John Burke, Mandy Hillyard, Eric Blough, Norman and Beryl Farren,
Mabel Robbins, Shirley Paterson-Dmytruk, Don Summerfield, Jim
Burlison, Ralph Berry, Geoff & Betty Campey, Ross Robinson, W.
Sandul, Betty Johnson, Josephine Dobson, Sandy & Mary Leith,
Richard Francis, Marina Francis, Bill & Janet Lloyd, Mel Middleton,
Sandra Ashley, Nancy Soles, Charles & Cynthia Prescott, Bill Wilson,
Betty Britton, Franziska Hones, Mae Porter, Betty Jacobs, Dorothy
Evans, Aileen Love
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Crawford, Seconded by Fountain
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
i) Deputy Mayor Hughes, correspondence dated September 13, 2005 from Murray
Langman re: 50th Anniversary of Oro-Medonte Fire Station #4, Rugby.
6. FINANCE, ADMINISTRATION AND FIRE:
h) Report No. PR 2005-07, Chris Carter, Manager of Recreation and Community Services,
re: Request to Proceed with Request for Proposals, Design of Sweetwater Park.
i) Report No. ADM 2005-042, Marilyn Pennycook, Clerk, re: Claim for Compensation
Livestock (August 11, 2005).
j) Report ADM 2005-043, P. Gravelle, Treasurer; Jennifer Zieleniewski, CAO, re: Fire
Department Communications.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Marshall, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, September 14, 2005 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Donna Middleton, President, Big Cedar (Oro) Residents Association, re: Hillway
Application.
Mr. Bill Soles spoke as the municipal representative of Big Cedar Residents Association
and presented Big Cedar's revised expenses and January 20, 2005 quotation from
Senes Consultants Limited re: Air Monitoring and Modelling.
Motion No. CW-3
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated August 18, 2005 presented by Donna
Middleton, President and Bill Soles, Past President, Big Cedar (Oro) Residents
Association, re: Hillway Application be received and referred to staff for a report.
Carried.
b) Mandy Hillyard, Executive Director, re: Habitat for Humanity Huronia Inc.
Motion No. CW-4
Moved by Crawford, Seconded by Fountain
It is recommended that the information presented by Mandy Hillyard, Executive Director,
re: Habitat for Humanity Huronia Inc. be received and that the request for funding be
considered during the 2006 budget deliberations.
Carried.
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Committee of the Whole Meeting - September 14, 2005
5. CORRESPONDENCE:
a) Sharon Marshall, Community Development Coordinator, Canadian Diabetes
Association, correspondence dated July 14, 2005 re: Proclamation Request,
November, 2005 as "Diabetes Awareness Month".
Motion No. CW-5
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated July 14, 2005 from Sharon Marshall,
Community Development Coordinator, Canadian Diabetes Association, re: Proclamation
Request be received; that the Township of Oro-Medonte proclaim the month of
November, 2005 as "Diabetes Awareness Month"; and further that the proclamation be
posted on the Township's website.
Carried.
b) Dennis Roughley, Warden, The Corporation of the County of Simcoe,
correspondence dated July 25, 2005 re: County of Simcoe - Services and
Responsibilities.
Motion No. CW-6
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated July 25, 2005 from Dennis Roughley,
Warden, The Corporation of the County of Simcoe, re: County of Simcoe - Services and
Responsibilities be received for information and further that the Warden, CAO and
Communications Manager of the County of Simcoe be invited to attend a future
meeting.
Carried.
c) Beverley Booth, Senior Planner, Nottawasaga Valley Conservation Authority,
correspondence dated August 16, 2005 re: Public Open Houses - Amendment to
the Existing Conservation Authority Regulations.
Motion No. CW-7
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated August 16, 2005 from Beverley
Booth, Senior Planner, Nottawasaga Valley Conservation Authority, re: Public Open
Houses - Amendment to the Existing Conservation Authority Regulations be received.
Carried.
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Committee of the Whole Meeting - September 14, 2005
d) Richard Smith, correspondence dated September 1, 2005 re: Ward Avenue
Wetlands.
Motion No. CW-8
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated September 1, 2005 from Richard
Smith, re: Ward Avenue Wetlands be received and referred to staff for a response
under the Mayor's signature.
Carried.
e) Robert O'Hara, correspondence dated September 8,2005 re: Oro-Medonte
Township Committee of Adjustment Meeting, August 11, 2005.
Motion No. CW-9
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated September 8, 2005 from Robert
O'Hara, re: Oro-Medonte Township Committee of Adjustment Meeting, August 11,
2005 be received and referred to staff for a response.
Carried.
f) Gerald Steuart, Project Director, University of Toronto, correspondence received
September 6,2005 re: Transportation Tomorrow Survey.
Motion No. CW-10
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence received September 6, 2005 from
Gerald Steuart, Project Director, University of Toronto, re: Transportation Tomorrow
Survey be received and that the notification letter be posted on the Township's
website.
Carried.
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Committee of the Whole Meeting - September 14, 2005
g) John Moriarty, correspondence dated August 28, 2005 re: Medical Services
Level of Need Survey in Oro-Medonte.
Motion No. CW-11
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated August 28, 2005 from John
Moriarty, re: Medical Services Level of Need Survey in Oro-Medonte be received
and referred to the CAO for a response.
Carried.
h) Peter Maxwell, correspondence dated September 8, 2005 re: Minute.s of Oro-
Medonte Township Committee of Adjustment Meeting of August 11, 2005.
Motion No. CW-12
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated September 8, 2005 from Peter
Maxwell, re: Minutes of Oro-Medonte Township Committee of Adjustment Meeting
of August 11, 2005 be received and referred to staff for a response.
Carried.
i) Deputy Mayor Hughes, correspondence dated September 13, 2005 from Murray
Langman re: 50th Anniversary of Oro-Medonte Fire Station #4, Rugby.
Motion No. CW-13
Moved by Fountain, Seconded by Hughes
It is recommended that the correspondence dated September 13, 2005 from Murray
Langman, re:50th Anniversary of Oro-Medonte Fire Station #4, Rugby be received.
Carried.
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Committee of the Whole Meeting - September 14, 2005
6. FINANCE, ADMINISTRATION AND FIRE:
,
a) Report No. PR 2005-06, Chris Carter, Manager of Recreation and Community
Services, re: Tender Contract re: PR2005-01 (Community Arena Concession Booth)
[tabled from September 7, 2005].
Motion No. CW-14
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. PR 2005-06, Chris Carter, Manager of Recreation and Community
Services, re: Tender Contract re: PR 2005-01 (Community Arena Concession Booth)
be received and adopted.
2. That Council accept the tender price of $4,500.00 from Mr. Art Dubeau for Tender
Contract No. PR2005-01.
3. And Further That Mr. Art Dubeau be notified of Council's decision.
Carried.
b) Report No. TR 2005-16, Paul Gravelle, Treasurer, re: Public Notice Relating to
Improvements in Efficiency and Effectiveness of Service Delivery.
Motion No. CW-15
Moved by Crawford, Seconded by Fountain
It is recommended that
1. Report No. TR 2005-16, Paul Gravelle, Treasurer, re: Public Notice Relating to
Improvements in Efficiency and Effectiveness of Service Delivery be received and
adopted.
2. And Further That the draft public notice contained in the said report be posted on the
Township's website.
Carried.
c) Report No. TR 2005-17, Bonnie McPhee, Accounting Clerk, re: Statement of
Accounts, August 2005.
Motion No. CW-16
Moved by Fountain, Seconded by Crawford
It is recommended that Report No. TR 2005-17, Bonnie McPhee, Accounting Clerk, re:
Statement of Accounts, August 2005 be received; and further that the accounts for the
month of August, 2005 totaling $1,048,253.05 be received.
Carried.
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Committee of the Whole Meeting - September 14, 2005
d) Report No. FD 2005-13, Joe Casey, Director of Fire and Emergency Services,
re: Fire Report for Month of June, 2005.
Motion No. CW-17
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. FD 2005-13, Joe Casey, Director of Fire and
Emergency Services, re: Fire Report for Month of June, 2005 be received.
Carried.
e) Report No. FD 2005-14, Joe Casey, Director of Fire and Emergency Services,
re: Fire Report for Month of July, 2005.
Motion No. CW-18
Moved by Crawford, Seconded by Fountain
It is recommended that Report No. FD 2005-14, Joe Casey, Director of Fire and
Emergency Services, re: Fire Report for Month of July, 2005 be received.
Carried.
f) Report No. ADM 2005-39, Harold Daynard, Manager of Information Technology,
re: Administration Building Fax Machine.
Motion No. CW-19
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. ADM 2005-39, Harold Daynard, Manager of Information Technology,
re: Administration Building Fax Machine be received and adopted.
2. And Further That staff be authorized to enter into a 36 month lease agreement
with Northern Business Machines for a Panasonic Panafax 8000 fax machine.
Carried.
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Committee of the Whole Meeting - September 14, 2005
g) Report No. EES 2005-033, Keith Mathieson, Director of Engineering and Environmental
Services re: Severn Sound Environmental Association - Sustainability Plan [deferred
from September 7, 2005].
Motion No. CW-20
Moved by Hough, Seconded by Hughes
It is recommended that
1. Report No. EES 2005-033, Keith Mathieson, Director of Engineering and Environmental
Services re: Severn Sound Environmental Association - Sustainability Plan be received
and adopted.
2. That the Township of Oro-Medonte co-operate with the SSEA, its nine municipal
partners, and the Federation of Canadian Municipalities (FCM), in developing a
Sustainability Plan for the Severn Sound watershed area on a 50/50 cost-sharing basis
with the FCM.
3. That Council grant pre-budget approval in the amount of $5,170.00 for the Township's
2006 share of the project.
4. And Further That the SSEA be notified of Council's decision.
Carried.
Recorded Vote Requested by Councillor Fountain
Councillor Fountain Nay
Councillor Hough Yea
Deputy Mayor Hughes Yea
Councillor Marshall Yea
Councillor Buttineau Yea
Councillor Crawford Yea
Mayor Craig Yea
Motion No. CW-21
Moved by Hough, Seconded by Hughes
It is recommended that
WHEREAS: municipalities will be required to demonstrate a coordinated approach to
community sustainability which integrates sustainable objectives in community planning;
collaboration with other municipalities; and engages residents in determining a long term
vision for the future of the community;
AND WHEREAS: the Severn Sound Environmental Association is prepared to submit an
Application for joint funding to the Federation of Canadian Municipalities with the support of
the nine municipalities in the Severn Sound area to develop a sustainability plan for the
Severn Sound watershed community;
BE IT RESOLVED THAT: Council approve the Township's participation in the Severn
Sound Environmental Association Project over a four-year period of 2005-2008 to develop a
Sustainability Plan for the Severn Sound area and grant pre-budget approval of $5,170.00
for the Township's 2006 share of the project.
AND THAT this amended motion be forwarded to the FCM prior to being ratified by Council
on September 21, 2005.
Carried.
Page 8
Committee of the Whole Meeting - September 14, 2005
h) Report No. PR 2005-07, Chris Carter, Manager of Recreation and Community
Services, re: Request to Proceed with Request for Proposals, Design of
Sweetwater Park.
Motion No. CW-22
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. PR 2005-07, Chris Carter, Manager of Recreation and Community
Services, re: Request to Proceed with Request for Proposals, Design of
Sweetwater Park be received and adopted.
2. That staff be authorized to advertise the proposal in the Barrie and Orillia
newspapers and MERX to solicit quotations from qualified consultants.
3. And Further That staff report back with the financial commitments emanating
from the proposal for Council's consideration.
Carried.
i) Report No. ADM 2005-042, Marilyn Pennycook, Clerk, re: Claim for
Compensation Livestock (August 11, 2005).
Motion No. CW-23
Moved by Hough, Seconded by Buttineau
It is recommended that
1. Report No. ADM 2005-042, Marilyn Pennycook, Clerk, re: Claim for
Compensation Livestock (August 11, 2005) be received and adopted.
2. That the claim for compensation by Mr. Henry Regelink for killing of livestock on
August 11, 2005 be denied and that Mr. Regelink be notified of Council's
decision before September 18, 2005.
3. And Further That the Ministry of Natural Resources and the Ministry of
Agriculture and Food be advised of the claim for killing of livestock by a cougar.
Carried.
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Committee of the Whole Meeting-September 14, 2005
j) Report ADM 2005-043, Jennifer Zieleniewski, CAO and Paul Gravelle,
Treasurer, re: Fire Department Communications.
Motion No. CW-24
Moved by Hough, Seconded by Hughes
It is recommended that
1. That Report No. ADM2005-43, Jennifer Zieleniewski, CAO and Paul Gravelle,
Treasurer; be received and adopted.
2. That Staff be authorized to proceed with the placing of a transmitterlreceiver on
the Rogers tower.
3. That Staff direct Point to Point Communication to take the action required to
incorporate the wireless links into the system.
4. That Staff be authorized to enter into a lease agreement with Rogers.
Carried.
Motion No. CW-25
Moved by Crawford, Seconded by Fountain
It is recommended that the costs for provision of service for Rogers Tower be
considered an overrun to the budget.
Carried.
7. PUBLIC WORKS:
a) Report No. PW 2005-12, Jerry Ball, Public Works Superintendent, re: Speed
Limit Reduction - Line 4 North between Old Barrie Road and Bass Lake
Side road.
Motion No. CW-26
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. PW 2005-12, Jerry Ball, Public Works Superintendent, re: Speed
Limit Reduction - Line 4 North between Old Barrie Road and Bass Lake
Sideroad be received and adopted.
2. That the existing speed limit of 80 kmlh on Line 4 North, between Old Barrie
Road and Bass Lake Sideroad, remain status quo.
3. And Further that the Public Works Superintendent advise Ms. Ashlynne Dale and
the residents along Line 4 North of Council's decision.
Carried.
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Committee of the Whole Meeting - September 14, 2005
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2005-32, Keith Mathieson, Director of Engineering and
Environmental Services, re: Mary Jane Sarjeant - Site Plan Agreement - Part of
Lot 2, Range 2, Oro, Township of Oro-Medonte, Part of the West Part of Lot 1,
Range 2, Oro, Township of Oro-Medonte, Part 1,51 R-24937 - Being all of PIN #
58555-0086 (Lt) - 2249 Ridge Road West.
Motion No. CW-27
Moved by Hough, Seconded by Buttineau
It is recommended that
1. Report No. EES 2005-32, Keith Mathieson, Director of Engineering and
Environmental Services, re: Mary Jane Sarjeant - Site Plan Agreement - Part of
Lot 2, Range 2, Oro, Township of Oro-Medonte, Part of the West Part of Lot 1,
Range 2, Oro, Township of Oro-Medonte, Part 1, 51 R-24937 - Being all of PIN
# 58555-0086 (Lt) - 2249 Ridge Road West be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Mary
Jane Sarjeant to construct a single family home and boathouse.
3. That the Clerk prepare a By-Law for Council's consideration.
4. And Further that Ms. Sarjeant be notified of Council's decision.
Carried.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2005-12, Ron Kolbe, Director of Building and By-Law
Enforcement, re: Building Report, July, 2005.
Motion No. CW-28
Moved by Hughes, Seconded by Hough
It is recommended that Report No. BD 2005-12, Ron Kolbe, Director of Building and
By-Law Enforcement, re: Building Report, July, 2005 be received.
Carried.
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Committee of the Whole Meeting - September 14, 2005
10. IN-CAMERA:
Motion No. CW-29
Moved by Buttineau, Seconded by Hough
It is recommended that we do now go In-Camera at 11 :35 p.m. to discuss Property and
Personnel Matters.
Carried.
Motion No. CW-30
Moved by Hough, Seconded by Buttineau
It is recommended that we do now Rise and Report from In-Camera at 12:00 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-31
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. That Confidential Report No. ADM 2005-040 be received and adopted.
2. That Lot 356, Plan 626 be sold directly to the owner of the adjacent property, N.
Popiuk (Lot 357) for the appraised price.
3. That the applicant be responsible for all costs incurred by the Township in the
conveyance of this property.
4. And Further That the applicant be advised of Council's decision.
Carried.
b) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-32
Moved by Buttineau, Seconded by Hough
It is recommended that
1. That Confidential Report ADM 2005-037 be received and adopted.
2. That the 17.1 acre site located at 2465 Bidwell Road, (Conc. 1 Pt Lot 36,51 R-16674,
Part 5, Pt Parts 2 and 6, RP 51 R-27039 Part 3), be retained by the Township.
3. And Further That the applicant be advised of Council's decision.
Carried.
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Committee of the Whole Meeting - September 14, 2005
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW-33
Moved by Hughes, Seconded by Buttineau
It is recommended that the resignation of Alison Chapple, Planning Technician be
received with regret.
Carried.
11. ADJOURNMENT:
Motion No. CW-34
Moved by Hughes, Seconded by Hough
It is recommended that we do now adjourn at 12:10 p.m.
Carried.
~.~~
ayor, J. Neil Craig
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Committee of the Whole Meeting- September 14, 2005