09 07 2005 Council Minutes
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
<
Wednesday, September 7, 2005
TIME: 7:05 p.m.
2003 - 2006 COUNCIL
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Bruce
Hoppe, Director of Planning: Janette Teeter, Clerk's Assistant
Also Present:
Amy Lazar, Stacey Patchell, Peter Maxwell, Keith Sherman
1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order,
followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion NO.1
Moved by Fountain, Seconded by Marshall
Be it resolved that the following items be added to the agenda for consideration:
3. NOTICE OF ADDITIONS
a) Request dated September 6, 2005 from Peter Maxwell, re: Deputation.
12. REPORTS OF MUNICIPAL OFFICERS:
g) Jennifer Zieleniewski, CAO, re: September 4, 2005 correspondence from Robert
O'Hara, Committee of Adjustment Consent Application 2005-B-38 [Refer to Item
14e)].
h) Report No. ADM 2005-038, Marilyn Pennycook, Clerk, re: Request for Exemption
- Shanty Bay Festival Bicycle Parade.
14. COMMUNICATIONS:
e) Robert O'Hara for Pemberton Lane Association, correspondence dated
September 4, 2005 re: Request for Deferral of Hearing regarding Application for
Consent Submission No. 2005-B-38.
f) Julian Fantino, Commissioner of Emergency Management, Ministry of
Community Safety and Correctional Services, correspondence dated September
1, 2005 re: Hurricane Katrina Relief Efforts.
Carried.
.
Motion No.2
Moved by Marshall, Seconded by Hughes
Be it resolved that the Procedural By-Law be waived to allow a deputation by
Peter Maxwell re: Planning and Zoning.
Carried.
4. ADOPTION OF AGENDA
Motion No.3
Moved by Crawford, Seconded by Fountain
Be it resolved that the agenda for the Council meeting of Wednesday,
September 7,2005 be received and adopted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
None declared.
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Special Council Meeting of August 10, 2005.
Motion No.4
Moved by Marshall, Seconded by Crawford
Be it resolved that the minutes of the Special Council meeting held on August
10,2005 be adopted as printed and circulated.
Carried.
Page 2
Council Meeting Minutes- September 7, 2005
7. RECOGNITION OF ACHIEVEMENTS:
a) Brian Bell, Certified Building Code Official (CBCO), Designation.
Motion No.5
Moved by Fountain, Seconded by Marshall
Be it resolved that Brian Bell be recognized for receiving the Certified Building
Code Official (CBCO) Designation.
Carried.
b) Deborah Micks, Records Management Practice Professional Learning
Certificate.
Motion No.6
Moved by Crawford, Seconded by Marshall
Be it resolved that Deborah Micks be recognized for receiving, with distinction,
the Professional Learning Certificate in Records Management Practice.
Carried.
c) Correspondence dated August 10,2005 from Sue-Ellen Boyes and Jeff
Schreiter re: letter of appreciation, Shanty Bay Ball Diamond.
Motion No.7
Moved by Crawford, Seconded by Fountain
Be it resolved that the correspondence dated August 10, 2005 from Sue-Ellen
Boyes and Jeff Schreiter re: letter of appreciation, Shanty Bay Ball Diamond be
received.
Carried.
8. PUBLIC MEETINGS:
None.
Page 3
Council Meeting Minutes- September 7,2005
9. DEPUTATIONS:
a) Keith Sherman, Coordinator, Severn Sound Environmental Association, re:
Sustainability Plan for the Severn Sound Area.
Copies of Mr. Sherman's presentation with respect to the Severn Sound Community
Sustainability Plan, Severn Sound Environmental Association and a draft resolution
were distributed to Council.
Motion No.8
Moved by Marshall, Seconded by Crawford
Be it resolved that the information presented by Keith Sherman, Coordinator, Severn
Sound Environmental Association, re: Sustainability Plan for the Severn Sound Area
be received.
Carried.
Motion No.9
Moved by Fountain, Seconded by Marshall
Be it resolved that the motion with respect to Severn Sound Environmental
Association Sustainability Plan be deferred to Committee of the Whole of September
14, 2005 to allow for a staff report.
Carried.
Motion No.1 0
Moved by Hough, Seconded by Hughes
Be it resolved that
WHEREAS: municipalities will be required to demonstrate a coordinated approach to
community sustainability which integrates sustainable objectives in community
planning; collaboration with other municipalities; and engages residents in
determining a long term vision for the future of the community;
AND WHEREAS: the Severn Sound Environmental Association is prepared to
submit an AppiicaHon for joint funding to the Federation of Canadian Municipalities
with the support of the nine municipalities in the Severn Sound area to develop a
sustainability plan for the Severn Sound watershed community;
BE IT RESOLVED THAT: Council approve in principle the Township's participation in
the Severn Sound Environmental Association Project to develop a Sustainability Plan
for the Severn Sound area and grant pre-budget approval of $5,170.00 for the
Township's 2006 share of the project.
Deferred.
Page 4
Council Meeting Minutes- September 7,2005
b) Peter Maxwell re: Planning and Zoning.
Motion No. 11
Moved by Fountain, Seconded by Marshall
Be it resolved that the information from Peter Maxwell, re: Application for
Consent No. 2005-B-38 be received.
Carried.
10. CONSENT AGENDA CORRESPONDENCE:
a) Nottawasaga Valley Conservation Authority, minutes of June 10,2005
meeting.
Staff Recommendation: Receipt.
b) Midland Public Library Board, minutes of April 14, 2005 meeting.
Staff Recommendation: Receipt.
c) Joe Volpe, P.C., M.P., Minister of Citizenship and Immigration,
correspondence dated August, 2005 re: Proclamation Request, October 17-
23,2005, "Canada's Citizenship Week".
Staff Recommendation: Receipt, endorse and post to the Township's
website.
d) John B. Watkins, Board Chair, Orillia Soldiers' Memorial Hospital,
correspondence dated July 20, 2005 re: Soldiers' Memorial Hospital Board
Composition.
Staff Recommendation: Receipt.
e) Dianne Webster, Co-ordinator, Telecare Orillia Distress Line, correspondence
dated August 22, 2005, re: letter of appreciation.
Staff Recommendation: Receipt.
f) Susan Woods, Shanty Bay Festival Committee Chair, correspondence dated
August 22, 2005 re: letter of appreciation.
Staff Recommendation: Receipt.
g) Lake Simcoe Region Conservation Authority, minutes of June 24, 2005
meeting.
Staff Recommendation: Receipt.
Page 5
Council Meeting Minules- September 7, 2005
Item 1 Oa-g) Continued
Motion No. 12
Moved by Crawford, Seconded by Marshall
Be it resolved that the staff recommendations with respect to the items listed
under "Consent Agenda Correspondence" be adopted as printed:
a) Nottawasaga Valley Conservation Authority, minutes of June 10, 2005
meeting.
Received.
b) Midland Public Library Board, minutes of April 14, 2005 meeting.
Received.
c) Joe Volpe, P.C., M.P., Minister of Citizenship and Immigration,
correspondence dated August, 2005 re: Proclamation Request, October 17-
23,2005, "Canada's Citizenship Week".
Received, endorsed and posted to the Township's website.
d) John B. Watkins, Board Chair, Orillia Soldiers' Memorial Hospital,
correspondence dated July 20, 2005 re: Soldiers' Memorial Hospital Board
Composition.
Received.
e) Dianne Webster, Co-ordinator, Telecare Orillia Distress Line, correspondence
dated August 22, 2005, re: letter of appreciation.
Received.
f) Susan Woods, Shanty Bay Festival Committee Chair, correspondence dated
August 22, 2005 re: letter of appreciation.
Received.
g) Lake Simcoe Region Conservation Authority, minutes of June 24, 2005
meeting.
Received.
Carried.
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
Page 6
Council Meeting Minutes- September 7, 2005
12. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. EES 2005-029, Keith Mathieson, Director of Engineering and
Environmental Services, re: Josh McKay and Lyndsay Johnston - Water
Service Connection Agreement - 4 Maplewood Parkway - Plan M22, Pt.
Block C, R.P. 51 R-32833, Part 2 [Refer to Item 16b)].
Motion No. 13
Moved by Crawford, Seconded by Fountain
Be it resolved that
1. Report No. EES 2005-029, Keith Mathieson, Director of Engineering and
Environmental Services, re: Josh McKay and Lyndsay Johnston - Water
Service Connection Agreement - 4 Maplewood Parkway - Plan M22, Pt.
Block C, R.P. 51 R-32833, Part 2 be received and adopted.
2. That the Township of Oro-Medonte enter into a Water Service Connection
Agreement with Mr. Josh McKay and Ms. Lyndsay Johnston for Part 2, Plan
M22.
3. That the Clerk prepare the appropriate by-law for Council's consideration.
4. And Further That Mr. Josh McKay and Ms. Lyndsay Johnston be notified of
Council's decision.
Carried.
b) Report No. EES 2005-030, Keith Mathieson, Director of Engineering and
Environmental Services, re: Bill Shaw - Water Service Connection
Agreement - 2 Maplewood Parkway - Plan M22, Pt. Block C, R.P. 51 R-
32833, Part 3 [Refer to Item 16c)].
Motion No. 14
Moved by Fountain, Seconded by Marshall
Be it resolved that
1. Report No. EES 2005-030, Keith Mathieson, Director of Engineering and
Environmental Services, re: Bill Shaw - Water Service Connection
Agreement - 2 Maplewood Parkway - Plan M22, Pt. Block C, R.P. 51 R-
32833, Part 3 be received and adopted.
2. That the Township of Oro-Medonte enter into a Water Service Connection
Agreement with Mr. Bill Shaw for Part 3, Plan M22.
3. That the Clerk prepare the appropriate by-law for Council's consideration.
4. And Further That Mr. Bill Shaw be notified of Council's decision.
Carried.
Page 7
Council Meeting Minutes- Seplember7, 2005
c) Report No. EES 2005-031, Keith Mathieson, Director of Engineering and
Environmental Services, re: County of Simcoe - Standardization of Optional
Waste Management Programs for 2006.
Motion No. 15
Moved by Crawford, Seconded by Fountain
Be it resolved that
1. Report No. EES 2005-031, Keith Mathieson, Director of Engineering and
Environmental Services, re: County of Simcoe - Standardization of Optional
Waste Management Programs for 2006 be received and adopted.
2. That the Township of Oro-Medonte choose Option #2 as presented in the
County of Simcoe Corporate Services Committee Report CS 05-183, being
one combined metal and bulky item collection with a ten (10) item limit [five
(5) metal and five (5) bulky], to be collected on September 11, 2006.
3. And Further That the County of Simcoe be notified of Council's decision.
Carried.
d) Report No. PR 2005-06, Chris Carter, Manager of Recreation and Community
Services, re: Tender Contract re: PR 2005-01 (Community Arena Concession
Booth).
Motion No. 16
Moved by Marshall, Seconded by Fountain
Be it resolved that
1. Report No. PR 2005-06, Chris Carter, Manager of Recreation and Community
Services, re: Tender Contract re: PR 2005-01 (Community Arena Concession
Booth) be received and adopted.
2. That Council accept the tender price of $4,500.00 from Mr. Art Dubeau for
Tender Contract No. PR2005-01.
3. And Further That Mr. Art Dubeau be notified of Council's decision.
Tabled.
Page 8
Council Meeting Minutes- September 7, 2005
e) Report No. FD 2005-15, Joe Casey, Director of Fire and Emergency
Services, re: Moonstone Fire Hall Update (as of August 29, 2005).
Motion No. 17
Moved by Fountain, Seconded by Crawford
Be it resolved that Report No. FD 2005-15, Joe Casey, Director of Fire and
Emergency Services, re: Moonstone Fire Hall Update (as of August 29, 2005) be
received for information.
Carried.
f) Deputy Mayor Hughes, re: Presentation of 2005 Provincial Senior of the Year
Award.
Discussion.
g) Jennifer Zieleniewski, CAO, re: September 4, 2005 correspondence from
Robert O'Hara, Committee of Adjustment Consent Application 2005-B-38
[Refer to Item 14e)].
Motion No. 18
Moved by Hughes, Seconded by Buttineau
Be it resolved that the memorandum dated September 7,2005 from Jennifer
Zieleniewski, CAO with respect to Application for Consent No. 2005-B-38 and
the summary of responses provided by the Junior Planner to the CAO be
received and forwarded to Robert O'Hara, Peter Maxwell, Kim Maxwell, Len
Rodness and the applicant for clarification.
Carried.
Page 9
Council Meeting Minutes- September 7, 2005
h) Report No. ADM 2005-038, Marilyn Pennycook, Clerk, re: Request for
Exemption - Shanty Bay Festival Bicycle Parade.
Motion No. 19
Moved by Buttineau, Seconded by Hughes
Be it resolved that
1. Report No. ADM2005-038, Marilyn Pennycook, Clerk, re: Request for
Exemption - Shanty Bay Festival Bicycle Parade be received and adopted.
2. That an exemption to By-law No. 99-41 be granted for the Shanty Bay
Festival Parade to be held on Saturday September 10, 2005 at 10:00 a.m.
3. And Further That the parade organizer, Ms. Judi Bolton, be advised of
Council's decision.
Carried.
13. REPORTS OF COMMITTEES:
a) Minutes of Committee of the Whole meeting held August 10, 2005.
Motion No. 20
Moved by Hughes, Seconded by Buttineau
Be it resolved that the minutes of the Committee of the Whole Meeting held on
August 10, 2005 be received.
Carried.
b) Minutes of Committee of Adjustment meeting held August 11,2005.
Motion No. 21
Moved by Hughes, Seconded by Hough
Be it resolved that the minutes of the Committee of Adjustment meeting held on
August 11, 2005 be received.
Carried.
Page 10
Council Meeting Minutes- September 7, 2005
14. COMMUNICATIONS:
a) Doreen Atkinson, Member of the Board, Oro-Medonte Horticultural Society,
correspondence dated August 2, 2005 re: Request for Secured Storage
Space at Guthrie Arena.
Motion No. 22
Moved by Buttineau, Seconded by Hughes
Be it resolved that the correspondence dated August 2, 2005 from Doreen
Atkinson, Member of the Board, Oro-Medonte Horticultural Society, re: Request
for Secured Storage Space at Guthrie Arena be received and referred to staff for
a response under the Mayor's signature.
Carried.
b) Brent Stitt, correspondence dated August 11,2005 re: Community Project.
Motion No. 23
Moved by Hughes, Seconded by Buttineau
Be it resolved that the correspondence dated August 11, 2005 from Brent Stitt,
re: Community Project be received for information.
Carried.
c) Monique Burnett, correspondence dated August 17, 2005 re: Woodland Drive
Speed Reduction Request.
Motion No. 24
Moved by Hughes, Seconded by Hough
Be it resolved that the correspondence dated August 17, 2005 from Monique
Burnett, re: Woodland Drive Speed Reduction Request be received and referred
to staff for a report.
Carried.
Page 11
Council Meeting Minutes- September 7, 2005
d) Dave and Jenn Dahinten, correspondence dated August 17, 2005 re: 69
Mount St. Louis Road West.
Motion No. 25
Moved by Buttineau, Seconded by Hough
Be it resolved that the correspondence dated August 17, 2005 from Dave and
Jenn Dahinten, re: 69 Mount St. Louis Road West be received and referred to
staff for a report.
Carried.
e) Robert O'Hara for Pemberton Lane Association, correspondence dated
September 4, 2005 re: Request for Deferral of Hearing regarding Application
for Consent Submission No. 2005-B-38.
Motion No. 26
Moved by Hough, Seconded by Buttineau
Be it resolved that the correspondence dated September 4, 2005 received
September 5, 2005 from Mr. Robert H. O'Hara as a representative of the
Pemberton Lane Association be received and that Mr. Robert O'Hara, Peter
Maxwell, Kim Maxwell, Len Rodness and the applicant be advised that Council
has delegated, by by-law, the decision making authority with respect to consents
and variances to the Oro-Medonte Committee of Adjustment.
Carried.
f) Julian Fantino, Commissioner of Emergency Management, Ministry of
Community Safety and Correctional Services, correspondence dated
September 1, 2005 re: Hurricane Katrina Relief Efforts.
Motion No. 27
Moved by Hughes, Seconded by Hough
Be it resolved that the correspondence dated September 1, 2005 from Julian
Fantino, Commissioner of Emergency Management, Ministry of Community
Safety and Correctional Services, re: Hurricane Katrina Relief Efforts be
received; and that Council authorize a donation of $225.00 on behalf of the
citizens of Oro-Medonte to the Canadian Red Cross.
Carried.
Page 12
Council Meeting Minutes- September 7, 2005
15. IN-CAMERA:
Motion No. 28
Moved by Buttineau, Seconded by Hough
Be it resolved that we do now go In-Camera at 9:05 p.m. to discuss Personnel
Matters.
Carried.
Motion No. 29
Moved by Hough, Seconded by Buttineau
Be it resolved that we do now Rise and Report from In-Camera at 9:20 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter (Recreation Dept.).
Motion No. 30
Moved by Hughes, Seconded by Hough
Be it resolved that the confidential verbal information from Jennifer Zieleniewski,
CAO re: Personnel Matter (Recreation Dept.) be received.
Carried.
b) Jennifer Zieleniewski, CAO, re: Personnel Matter (Fire Dept.).
Motion No. 31
Moved by Hough, Seconded by Hughes
Be it resolved that the confidential verbal information from Jennifer Zieleniewski,
CAO re: Personnel Matter (Fire Dept.) be received.
Carried.
Page 13
Council Meeting Minutes- September 7, 2005
16. BY-LAWS:
a) By-Law No. 2005-088 A By-law to Authorize the Execution of an
Agreement between The Corporation of the
Township of Oro-Medonte and Hillway Equipment
Ltd.
Motion No. 32
Moved by Hughes, Seconded by Buttineau
Be it resolved that a By-law to Authorize the Execution of an Agreement between
The Corporation of the Township of Oro-Medonte and Hillway Equipment Ltd. be
introduced and read a first and second time and numbered By-law No. 2005-
088.
Carried.
That By-law No. 2005-088 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
b) By-Law No. 2005-089 A By-law to Enter into a Water Service Connection
Agreement between The Corporation of the
Township of Oro-Medonte and Josh McKay and
Lyndsay Johnston.
Motion No. 33
Moved by Hough, Seconded by Hughes
Be it resolved that a By-law to Enter into a Water Service Connection Agreement
between The Corporation of the Township of Oro-Medonte and Josh McKay and
Lyndsay Johnston be introduced and read a first and second time and numbered
By-law No. 2005-089.
Carried.
That By-law No. 2005-089 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
Page 14
Council Meeting Minutes- September 7,2005
c) By-Law No. 2005-090 A By-law to Enter into a Water Service Connection
Agreement between The Corporation of the
Township of Oro-Medonte and Bill Shaw.
Motion No. 34
Moved by Hough, Seconded by Buttineau
Be it resolved that A By-law to Enter into a Water Service Connection Agreement
between The Corporation of the Township of Oro-Medonte and Bill Shaw be
introduced and read a first and second time and numbered By-law No. 2005-
090.
Carried.
That By-law No. 2005-090 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
d) By-Law No. 2005~091
A By-law to Appoint Licensing Officers and to
Repeal By-law No. 2004-114.
Motion No. 35
Moved by Hughes, Seconded by Hough
Be it resolved that a By-law to Appoint Licensing Officers and to Repeal By-law
No. 2004-114 be introduced and read a first and second time and numbered By-
law No. 2005-091.
Carried.
That By-law No. 2005-091 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
Page 15
Council Meeting Minutes- September 7, 2005
17. CONFIRMATION BY-LAW NO. 2005-087.
Motion No. 36
Moved by Buttineau, Seconded by Hough
Be it resolved that a by-law to confirm the proceedings of the Council meeting
held on Wednesday, September 7,2005 be introduced and read a first and
second time and numbered By-law No. 2005-087.
Carried.
That By-law No. 2005-087 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
18. QUESTIONS AND ANNOUNCEMENTS
19. ADJOURNMENT
Motion No. 37
Moved by Hough, Seconded by Hughes
Be it resolved that we do now adjourn at 9:25 p.m.
Carried.
~'~0-v
yor, J. Nell Craig
Page 16
Council Meeting Minutes- September 7,2005