08 10 2005 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, August 10, 2005 @ 9:10 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn pennycook, Clerk; Paul
Gravelle, Treasurer; Bruce Hoppe, Director of Planning; Ron
Kolbe, Director of Building and By-Law Enforcement; Jerry Ball,
Public Works Superintendent; Keith Mathieson, Director of
Engineering and Environmental Services
Also Present:
Stacey Patchell, Jim Graham, Peter Hill, Andria Leigh, Stacey
Graham
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Buttineau, Seconded by Hough
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
n) Councillor Hough, re: correspondence from Ted Vincent dated August 7, 2005 re:
EP Lands - Ward Avenue.
0) Deputy Mayor Hughes, re: correspondence from Richard Smith dated August 10,
2005 re: Ward Avenue.
6. FINANCE, ADMINISTRATION AND FIRE:
e) Jennifer Zieleniewski, CAO, re: Road Improvement Agreement, Hillway Equipment
Ltd.
7. PUBLIC WORKS:
a) Report No. PW 2005-11, Jerry Ball, Public Works Superintendent, re: Encroachment
at 24 Myrtle Avenue - Lots 72 and 73, Plan 626.
9. BUILDING, PLANNING AND DEVELOPMENT:
e) Councillor Hough, re: Discussion, Committee of Adjustment Agenda-August 11, 2005.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Hough, Seconded by Buttineau
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, August 10, 2005 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Andria Leigh, MHBC Planning Limited re: Try-Recycling Inc., Zoning By-law
Amendment Application 2005-ZBA-22, Concession 8, West Part of Lot 19 (Oro),
Township of Oro-Medonte.
Motion No. CW-3
Moved by Buttineau, Seconded by Hughes
It is recommended that the information presented by Jim Graham, President, Try
Recycling Inc. and the correspondence dated August 2, 2005 from Andria Leigh, MHBC
Planning Limited re: Try-Recycling Inc., Zoning By-law Amendment Application 2005-
ZBA-22, Concession 8, West Part of Lot 19 (Oro), Township of Oro-Medonte be
received.
Carried.
5. CORRESPONDENCE:
a) Lake Simcoe Region Conservation Authority, minutes of May 27, 2005 meeting.
Motion No. CW-4
Moved by Hughes, Seconded by Buttineau
It is recommended that the minutes of the Lake Simcoe Region Conservation Authority
meeting held on May 27, 2005 be received.
Carried.
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Committee of the Whole Meeting - August 10, 2005
b) Barrie Public Library, minutes of April 28, 2005 meeting.
Motion No. CW-5
Moved by Hough, Seconded by Hughes
It is recommended that the minutes of the Barrie Public Library Board meeting held
on April 28, 2005 be received.
Carried.
c) Lake Simcoe Regional Airport Commission, minutes of May 26, 2005 and June
16, 2005 meetings.
Motion No. CW-6
Moved by Hughes, Seconded by Buttineau
It is recommended that the minutes of the Lake Simcoe Regional Airport
Commission meetings of May 26 and June 16, 2005 be received.
Carried.
d) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport,
correspondence dated July 22, 2005, re: Lake Simcoe Regional Airport Semi-
Annual Report.
Motion No. CW-7
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated July 22, 2005 from Michael
Drumm, Airport Manager, Lake Simcoe Regional Airport, re: Semi-Annual Report be
received.
Carried.
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Committee of the Whole Meeting - August 10, 2005
e) Pamela Colquhoun, Physician Recruitment & Retention Coordinator, Community
Task Force for Physician Recruitment, correspondence dated July 26, 2005, re:
2005 Budget Contribution.
Motion No_ CW-8
Moved by Hough, Seconded by Hughes
It is recommended that the correspondence dated July 26, 2005 from Pamela
Colquhoun, Physician Recruitment & Retention Coordinator, Community Task Force
for Physician Recruitment, re: 2005 Budget Contribution be received.
Carried.
f) Bonnie Reynolds, correspondence received July 28, 2005, re: Annual Memorial
Service at the Soldier's Monument, Waverley.
Motion No. CW-9
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence received July 28, 2005 from Bonnie
Reynolds, re: Annual Memorial Service at the Soldier's Monument, Waverley be
received; and further that the Township donate $100.00 towards the Annual
Memorial Service.
Carried.
g) Kerry Doxsee, correspondence dated July 19, 2005, re: Right-of-Way between
Lots 1001 and 997 Lakeshore Road East.
Motion No_ CW-10
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated July 19, 2005 from Kerry Doxsee,
re: Right-of-Way between Lots 1001 and 997 Lakeshore Road East be received and
referred to staff for a report.
Carried.
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Committee of the Whole Meeting - August 10, 2005
,
h) Councillor Marshall, correspondence from Lisa Walters dated July 11,2005, re:
Shanty Bay Festival, Sponsorship Opportunity. (brought forward from July 13,
2005 meeting)
Motion No. CW-11
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence dated July 11, 2005 from Lisa Walters
re: Shanty Bay Festival, Sponsorship Opportunity be received; and further that the
Township donate $150.00 towards the re-Iaunch of the Shanty Bay Festival.
Carried.
i) Wayne Lynch, President, Oro Agricultural Society, correspondence dated
January 25, 2005, re: Oro World's Fair.
Motion No. CW-12
Moved by Hughes, Seconded by Buttineau
It is recommended that the correspondence dated January 25, 2005 from Wayne
Lynch, President, Oro Agricultural Society, re: Oro World's Fair be received; and
further that the Oro Agricultural Society be permitted to use the Old Town Hall and
Township Garage for the 2005 Oro World's Fair.
Carried.
j) Barry Metz, correspondence dated August 3, 2005, re: 2418 Highway 11 South.
Motion No. CW-13
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence dated August 3, 2005 from Barry Metz,
re: 2418 Highway 11 South be received and referred to staff for a response under
the Mayor's signature.
Carried.
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Committee of the Whole Meeting - August 10, 2005
k) Keith Sherman, Coordinator, Severn Sound Environmental Association,
correspondence dated August 2, 2005, re: Sustainability Plan for the Severn
Sound area.
Motion No. CW-14
Moved by Hughes, Seconded by Buttineau
It is recommended that the correspondence dated August 2, 2005 from Keith
Sherman, Coordinator, Severn Sound Environmental Association, re: Sustainability
Plan for the Severn Sound area be received; and further that P. Marshall, R.
Fountain, J. Crawford and H. Hughes be authorized to attend.
Carried.
I) Councillor Hough, e-mail fromJackieWhistondatedAugust4.2005.re: Road
Safety Concern (Eady Station Road).
Motion No. CW-15
Moved by Hough, Seconded by Hughes
It is recommended that the e-mail correspondence from Jackie Whiston dated
August 4, 2005 re: Road Safety Concern (Eady Station Road) be received and
referred to staff for a report.
Carried.
m) Beverly Stevenson, Information Officer, Ministry of Natural Resources,
correspondence dated August 2, 2005, re: Wildlife Rabies Control Operations.
Motion No. CW-16
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence dated August 2, 2005 from Beverly
Stevenson, Information Officer, Ministry of Natural Resources, re: Wildlife Rabies
Control Operations be received.
Carried.
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Committee of the Whole Meeting - August 10, 2005
n) Councillor Hough, re: correspondence from Ted Vincent dated August 7,2005
re: EP Lands - Ward Avenue.
Motion No. CW-17
Moved by Crawford, Seconded by Hughes
It is recommended that the correspondence dated August 7, 2005 from Ted Vincent
re: EP Lands - end of Ward Avenue be received.
Carried.
0) Deputy Mayor Hughes, re: correspondence from Richard Smith dated August 10,
2005 re: Ward Avenue.
Motion No. CW-18
Moved by Hough, Seconded by Fountain
It is recommended that the correspondence dated August 10,2005 from Richard
Smith re: Ward Avenue Wetlands be received and referred to staff for a response.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2005-15, Bonnie McPhee, Accounting Clerk, re: Statement of
Accounts July 2005.
Motion No. CW-19
Moved by Hughes, Seconded by Buttineau
It is recommended that Report No. TR 2005-15, Bonnie McPhee, Accounting Clerk,
re: Statement of Accounts, July 2005 be received and further that the accounts for
the month of July, 2005 totalling $1,066,080.03 be received.
Carried.
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Committee of the Whole Meeting - August 10, 2005
b) Report No. ADM 2005-030, Jennifer Zieleniewski, CAO, re: Township of Oro-
Medonte Policies for Administration Department.
Motion No. CW-20
Moved by Marshall, Seconded by Crawford
It is recommended that
1. Report No. ADM 2005-030, Jennifer Zieleniewski, CAO, re: Township of Oro-
Medonte Policies for Administration Department be received and adopted.
2. THAT the following Recommendations be adopted:
11 That previous policy ADM-001 , Affidavits and Oaths by Commissioners, be
rescinded.
.f.l That previous policy ADM-002, Alcoholic Beverages (Consumption in
Township Facilities - 1995) be rescinded.
;ll That previous policy ADM-006, Conventions and Seminars (1994) be
rescinded.
!} That previous policy ADM-008, Dress Down Day be rescinded.
ID That previous policy ADM-01O, Freedom of Information (1994) be rescinded.
ID That previous policy ADM-012, Road Allowances (Sale of) 1995 be
rescinded.
Z} That previous policy ADM-014, Lottery (Licensing) (1994) be rescinded.
ill That previous policy ADM-021, Citizen of the Year be rescinded.
ill That previous policy ADM-023, Rental of Township Administration Facilities
be rescinded.
10) That previous policy ADM-025, Surplus Land (Sale of) (1998) be rescinded.
ill That previous policy ADM-028, Warminster Remembrance Day Wreath
(1995) be rescinded.
3. And Further That the Administration Policies be renumbered accordingly.
Carried.
c) Report No. ADM 2005-035, Jennifer Zieleniewski, CAO, re: Donation Request -
Telecare Orillia Distress Line.
Motion No. CW-21
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. ADM 2005-035, Jennifer Zieleniewski, CAO, re: Donation Request -
Telecare Orillia Distress Line be received and adopted.
2. That Council authorize a donation of $50.00 to Telecare Odilia Distress Line.
3. And Further That Telecare Orillia Distress Line be notified of Council's decision.
Carried.
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Committee of the Whole Meeting - August 10, 2005
d) Jennifer Zieleniewski, CAO, Chris Carter, Manager of Recreation and .
Community Services, Verbal Update re: Goose Control at Bayview Memorial
Park.
Jennifer Zieleniewski, CAO distributed correspondence dated August 4, 2005 from
Golden Creed Bird Farm.
Motion No. CW-22
Moved by Crawford, Seconded by Fountain
It is recommended that the verbal update and information distributed by Jennifer
Zieleniewski, CAO, re: Goose Control at Bayview Memorial Park be received.
Carried.
e) Jennifer Zieleniewski, CAO, re: Road Improvement Agreement, Hillway
Equipment Ltd.
Motion No. CW-23
Moved by Marshall, Seconded by Crawford
It is recommended that
1. the Line 12 Road Agreement between Hillway Equipment Ltd. and the
Township of Oro-Medonte with respect to location, design and construction of
the 12th Line crossing, be received;
2. And Further That the Mayor and Clerk be authorized to execute the Line 12
Road Agreement; the by-law for such authorization to be brought forward at the
September 7,2005 Council meeting.
Carried.
7. PUBLIC WORKS:
a) Report No. PW 2005-11, Jerry Ball, Public Works Superintendent, re:
Encroachment at 24 Myrtle Avenue - Lots 72 and 73, Plan 626.
Motion No. CW-24
Moved by Hough, Seconded by Marshall
It is recommended that the recommendation with respect to Report No. PW 2005-11
be deferred until a master plan is developed regarding encroachments on Plan 626.
Carried.
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Committee of the Whole Meeting - August 10,2005
Motion No. CW-25
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. PW2005-11, Jerry Ball, Public Works Superintendent, re: Encroachment
at 24 Myrtle Avenue - Lots 72 and 73, Plan 626 be received and adopted.
2. That Part 1 on the draft plan be conveyed to Mr. and Mrs. John Page of Lots 72 and
73, Plan 626 (24 Myrtle Avenue) to resolve the encroachment issue.
3. That Part 2 on the draft plan be conveyed to Mr. Stewart Gillis of Lot 71, Plan 626
(26 Myrtle Avenue) to remove any irregular road allowance property lines.
4. That Mr. John Page assume all costs associated with these boundary adjustments.
5. And Further That the Public Works Superintendent advise Mr. John Page and Mr.
Stewart Gillis accordingly.
Deferred.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2005-27, Keith Mathieson, Director of Engineering and
Environmental Services, re: Share of Services/Site License Agreement between the
Township of Oro-Medonte and Point to Point Broadband Inc.
Motion No. CW-26
Moved by Crawford, Seconded by Fountain
It is recommended that
1. Report No. EES 2005-27, Keith Mathieson, Director of Engineering and
Environmental Services, re: Share of Services/Site License Agreement between
the Township of Oro-Medonte and Point to Point Broadband Inc. be received and
adopted.
2. That the Township of Oro-Medonte enter into a Share of Services/Site License
Agreement with Point-to-Point Broadband Inc., as amended to read:
8. Renewals. The Initial Terms of the License may be renewed by
the Operator, with written notice at least sixty (60) days prior, for
three (3) consecutive five (5) year terms (each, an "Extension
Term"). Should Operator or Owner elect not to extend the
License for any Extension, it shall so notify owner in writing to
this effect at least sixty (60) days prior to the expiration of the
Initial Term or the current Extension Term.
3. That the Clerk prepare the appropriate by-law for Council's consideration.
4. And Further That Point-to-Point Broadband Inc. be notified of Council's decision.
Carried.
Page 10
Committee of the Whole Meeting - August 10, 2005
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9. BUilDING, PLANNING AND DEVELOPMENT:
a) Minutes of Public Meetings, July 18, 2005, re: Proposed Amendments Zoning
By-Law, 2005-ZBA-15, Part Lot 1, Concession 3, Parts 1 and 17, RP 51 R-32830,
(Medonte), Township of Oro-Medonte [Horseshoe Resort Corporation] and 2005-
ZBA-16, Part Lot 1, Concession 3, Part 41, RP 51 R-32830 (Medonte), Township
of Oro-Medonte [Horseshoe Resort Corporation].
Motion No. CW-27
Moved by Marshall, Seconded by Crawford
It is recommended that the minutes of the Public Meetings held on July 18, 2005, re:
Proposed Amendments Zoning By-Law, 2005-ZBA-15, Part Lot 1, Concession 3,
Parts 1 and 17, RP 51R-32830, (Medonte), Township of Oro-Medonte [Horseshoe
Resort Corporation] and 2005-ZBA-16, Part Lot 1, Concession 3, Part 41, RP 51 R-
32830 (Medonte), Township of Oro-Medonte [Horseshoe Resort Corporation] be
received.
Carried.
b) Minutes of Planning Advisory Committee Meeting, July 18, 2005. (refer to Item #
9d)
Motion No. CW-28
Moved by Fountain, Seconded by Marshall
It is recommended that the minutes of the Planning Advisory Committee Meeting
held on July 18, 2005 be received.
Carried.
Motion No. CW-29
Moved by Crawford, Seconded by Fountain
It is recommended that Application 2005-ZBA-20, submitted by William Peacock
respecting 37 O'Connell Lane (Oro), Township of Oro-Medonte proceed to a Public
Meeting pursuant to Section 34 of the Planning Act.
Carried.
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Committee of the Whole Meeting - August 10, 2005
J
Motion No. CW-30
Moved by Marshall, Seconded by Crawford
It is recommended that Application 2005-ZBA-19 for rezoning submitted by Bachly
Investments Inc. respecting Blocks 65-69, Registered Plan 51 M-679 (Medonte),
Township of Oro-Medonte proceed to a Public Meeting pursuant to Section 34 of the
Planning Act.
Carried.
Motion No. CW-31
Moved by Fountain, Seconded by Marshall
It is recommended that Application 2005-ZBA-17 for rezoning submitted by John
Evans respecting Part of Lot 10, Concession 5 (Medonte), Township of Oro-
Medonte, 611 Mount St. Louis Road proceed to a Public Meeting pursuant to
Section 34 of the Planning Act.
Carried.
Motion No. CW-32
Moved by Crawford, Seconded by Fountain
It is recommended that Application 2005-ZBA-21 for rezoning submitted by AI and
Janet Panting respecting 2018 Old Barrie Road West proceed to a Public Meeting
pursuant to Section 39 of the Planning Act.
Carried.
c) Committee of Adjustment, minutes of July 14, 2005 meeting.
Motion No. CW-33
Moved by Marshall, Seconded by Crawford
It is recommended that the minutes of the Committee of Adjustment meeting held
on July 14, 2005 be received.
Carried.
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Committee of the Whole Meeting August 10, 2005
d) Report No. PD 2005-049, Bruce Hoppe, Director of Planning, re: Applica1ion for
Rezoning, TRY Recycling Inc. - 2005-ZBA-22.
Motion No. CW-34
Moved by Hughes, Seconded by Hough
It is recommended that the recommendation with respect to Report No. PD2005-49
be deferred to be brought back to Council before the end of September, 2005.
Carried.
Motion No. CW-35
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. PD 2005-049, Bruce Hoppe, Director of Planning, re: Application for
Rezoning, TRY Recycling Inc. - 2005-ZBA-22 be received and adopted.
2. And Further That the applicant submit a plan of subdivision application for the
southerly portion of the subject property with supporting documentation to
properly address the policies of the Official Plan.
Deferred.
e) Councillor Hough, re: Discussion, Committee of Adjustment Agenda-August 11,
2005.
Discussion.
10. IN-CAMERA:
With unanimous consent, Council agreed to add 10c), Property Matter (Try-
Recycling) to the In-Camera session at the request of Councillor Marshall.
Motion No. CW-36
Moved by Crawford, Seconded by Fountain
It is recommended that we do now go In-Camera at 2:25 p.m. to discuss Legal and
Property Matters.
Carried.
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Committee of the Whole Meeting - August 10, 2005
Motion No. CW-37
Moved by Marshall, Seconded by Fountain
It is recommended that we do now Rise and Report from In-Camera at 2:55 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter
This item was withdrawn.
b) Jennifer Zieleniewski, CAO, re: Legal Matter (Update)
Motion No. CW-38
Moved by Crawford, Seconded by Marshall
It is recommended that Confidential Report No. ADM 2005-036, Jennifer
Zieleniewski, CAO, re: Legal Matter (Update) be received.
Carried.
c) Councillor Marshall, re: Property Matter (Try Recycling)
Discussion.
11. ADJOURNMENT:
Motion No. CW-39
Moved by Crawford, Seconded by Fountain
It is recommended that we do now adjourn at 2:56 p.m.
Carried.
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Committee of the Whole Meeting - August 10, 2005