10 27 2004 COW Agenda
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
DATE: WEDNESDAY, OCTOBER 27,2004
TIME: 9:00 a.m.
COUNCIL CHAMBERS
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1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: . "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
a) 9:00 a.m. Doug Lewis, Lewis Downey Tomosky & Lassaline, re: Proposed
Development of Subdivision (South of the Bass Lake Side Road, West of
the Harvie Settlement Road), Orillia.
5. CORRESPONDENCE:
a) Gayle Wood, CAO/Secretary-Treasurer, Lake Simcoe Region Conservation Authority,
correspondence dated October 5, 2004 re: LSRCA's 2004 Conservation Award Gala,
November 27, 2004, Ballantrae Golf & Country Club.
b) John and Melissa Richardson, correspondence dated October 12, 2004 re: Request for
Easement, Lots 26 and 27, Concession 8, Lots 280 to 289 and 310 to 319, Plan 606.
c) Wally and Corinne Bremner, correspondence dated October 13, 2004 re: Development
of West Ridge Subdivision, Orillia.
d) Sylvia Stateski, Thomas State ski, William Carruthers, correspondence received
October 15, 2004 re: Development of the West Ridge Subdivision, Orillia.
e) Ted & Dianne LaPalm, correspondence dated October 15, 2005 to John Gerretsen,
Minister, Municipal Affairs and Housing re: UCCI.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2004.25, Paul Gravelle, Treasurer, re: Purchasing and Tendering
Policies and Procedures.
b) Report No. PR 2004-10, Chris Carter, Recreation Co-ordinator, re: Request for
Exemption - Warminster Annual Santa Claus Parade.
c) Report No. PR 2004-11, Chris Carter, Recreation Co-ordinator, re: Needs Analysis for
the Development of Parkland (Sugarbush/Horseshoe).
d) Report No. FD 2004-9, Joe Casey, Director of Fire and Emergency Services, re:
Monthly Fire Report, May, 2004.
e) Report No. FD 2004-10, Joe Casey, Director of Fire and Emergency Services, re:
Monthly Fire Report, June, 2004.
f) Report No. ADM 2004-44, Jennifer Zieleniewski, CAO, re: Council and Committee
Meeting Cancellations and Christmas Shutdown.
g) Jennifer Zieleniewski, CAO, Report on Legal Fees [deferred from Council meeting of
October 20, 2004].
7. PUBLIC WORKS:
a) Report No. PW 2004-07, Jerry Ball, Public Works Superintendent, re: Speed Reduction
_ Line 7, South of Hwy. #11 [deferred from Council meeting of October 20, 2004].
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. PD 2004-53, Andria Leigh, Senior Planner re: Refund of Application Fee on
Zoning By-law Amendment for Tom Chillman Concession 8, West Part of Lot 26 (Oro),
Township of Oro-Medonte.
b) Report No. PD 2004-54, Andria Leigh, Senior Planner re: Exemption to Sign By-law 99-
2 for Concession 2, East Part of Block A, 51 R-27093, Pt 3 & Part of RP 51 R-27093,
Parts 1 & 2 (Oro), Township of Oro-Medonte, Roll Number 43-46-010-007-02200-0000.
2
c) Report No. PD 2004-55, Andria Leigh, Senior Planner re: Proposed Amendment to By-
law 98-97 (By-law that designates parts of the Township as Site Plan Control Areas).
d) Report No. PD 2004-56, Nick McDonald, Meridian Planning Consultants Inc., re:
Further Modifications to OPA #16.
10. IN-CAMERA:
a) Jennifer Zieleniewski, CAO re: Legal Matter (UCCI).
b) Jennifer Zieleniewski, CAO re: Legal Matter.
11. ADJOURNMENT:
3
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Hon. Doug Lew;s
11 Ors; Dr;ve.
Or;llia, ON
L3V 7Z7
Telephone (705) 327-2600
Fax (705) 327-7532
E-mail dlew;s@greatlaw.ca
October 19,2004
Members of Council
Township ofOro-Medonte
Re: Proposed Development of the Stone Ridge Subdivision
(South of the Bass Lake Side Road, West of the Harvie Settlement Road)
Dear Council Members:
The City of Orillia has given its approval in principle to the Draft Plan of
Subdivision which is shown on the schematic map attached hereVvith as Schedule 2.
\\bile the map shows the proposed lots in the Stone Ridge Subdivision it does not show
the plarmed apartment buildings which will be included in the development.
We, the residents of what is knO'''iil as Bass Lake Heights, a neighbourhood of
forty-four residences in Oro-Medonte, are faced with the prospect ofa tremendous
increase in the traffic through our subdivision during and after the completion of this
subdivision.
At the City of Orill:ia Council meeting on September 20'\ city planners
acknowledged for the first time that it was intended that Street D, a major artery in the
new subdivision would intersect the Bass Lake Side Road directly opposite the present
entrance of He pins tall Place.
Motorists heading north, and either east or west, along Highway 12, from the new
subdivision along Street "D" will have three choices:
East along the Bass Lake Side Road to Fairgrounds Road and north to Highway
12;
West along the Bass Lake Side Road to the Bass Lake Road and north to
Highway 12;
North along Hepinstal1 Place to Orsi Drive and Sunset Crescent to Highway 12
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City of Orillia Council did not entertain our request that Street "D" be diverted
further west to enter on the Harvie Settlement Road. However, when pressed City
Council made no comment as to tbe closing of Hepinstall Pblce, wbicb is tbe
jurisdiction oftbe Townsbip ofOro-Medonte.
Working with our Councilor Ralph Hough we prepared and circulated a notice
and petition to all the residents of our subdivision which is attached hereto as Schedule 1.
As at October 19, 2004 tbe results of this pctition are as follows:
Number of Residences in the Subdivision 44
Number of Residences occupied by persons with a potential
conflict of interest ...1
40
Number of Residences that had not responded by October 19, 2004 .J!
32
Of the 32 responses:
26 were in favour of the Township ofOro-Medonte
requesting that the City of Orillia move the entrance
of Street "D" to the east
24 were in favour of closing off Hepinstall Place to
through traffic
5 were in favour of closing off Sunset Crescent to
through traffic
We think that it is fair to say that the residents do not hold out much hope for the
movement of Street "D" to the east.
We would submit that this is a strong indication as to how our neighbourhood
feels about the potential increase in traffic through our subdivision.
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So why are we concerned?
I. When people are considering where they are going to live they take into
account their finances and the lifestyle they are looking for. The residents
of our subdivision found what they were looking for in Bass Lake Heights
and had the ability to pay for the residences for sale. or built what they
wanted and could afford, considering the cost of the lot.
2 What did they get? Large lots, neighbours with substantial houses, no
sidewalks, and very little traffic, because basically no one travels through
our subdivision at the present time. There is no need for sidewalks
because of the low volume of traffic. It is also safe to assume that when
the subdivision was constructed the roads were not designed and paved to
accommodate through traffic.
This assumption is not all that out of line because Hawthorne Place and
Old Scotia Place as shown on the map to the west of He pins tall Place
are "No exit" roads. We have it on good authority that when the
subdivision was first planned Hepinstall Place was not designed to have
an entrance on the Bass Lake Side Road. Note the use of the word
"Place".
So whv are we asking the Township of Oro-Medonte to look after our
interests?
We are not asking the Township ofOro-Medonte to block the proposed
subdivision. That is within the jurisdiction of the City ofOrillia. We are asking
the Tovmship to preserve what we thought that we had secured when we
purchased homes in our subdivision - a quiet neighbourhood with the feel of
a small comrmmity, little traffic, so that people felt free to walk the streets that
have no sidewalks, and the security that the value of our investment in our homes
would be protected.
We suspect that the City of Orillia ",ill show very little enthusiasm for the
movement of Street "D" to the east along the Bass Lake Side Road towards the
Harvie Settlement Road. They are anxious for the development and the
assessment. That development and assessment is going to take place
anyway. Therefore we ask that the. Township of Oro-Medonte to close
Hepinstall Place to through traffic at the Bass Lake Side Road or Sunset Crescent
at Highway 12 .
We appreciate the opportunity to attend this Committee of the Whole
meeting and respectfully request Council's support.
Doug Lewis
John Ayerst
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September 27,2004
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To: Residents of Bass Lake Heights Subdivision
Re: Proposed Development of the Stone Ridge Subdivision (South of the Bass Lake
Side Road, West of The Harvie Settlement Road)
Dear Neighbor:
Several of us attended the City of Orillia Council meeting on September 20, 2004.
At that meeting City Council gave approval to the Stone Ridge Subdivision, which is an
extension of the West Ridge Subdivision, south of the Bass Lake Side Road and west of
the southerly extension of Fairgrounds Road, known as the Harvie Settlement Road. This
development will be very positive for the City of Orillia and the surrounding area.
Unfortunately, it may have negative repercussions for our subdivision with respect to
increased traffic flow.
What we learned was:
City planners acknowledged for the first time that Street "D", a major artery in the
new subdivision, would intersect the Bass Lake Side Road directly opposite the
entrance of He pins tall Place.
Motorists heading north, and either east or west, along Highway 12, from the new
subdivision along Street "D" will have three choices:
East along the Bass Lake Side Road to Fairgrounds Road and north to
Highway 12;
West along the Bass Lake Side Road to Bass Lake Road and nOl1h to
Highway 12;
North along Hepinstall Place to Orsi Drive, Sunset Crescent to Highway
12
(The same will naturally apply to motorists coming south to Street "D")
City Council was polite but declined to take notice of the risk of increased traffic
flow through our ,subdivi sion.
Fortunately, when pressed, Orillia City Council declined to oppose a closing
of II epinstall Place to through traffic, which is the jurisdiction of The
Township of Oro-Medonte.
Enclosed herewith is a schematic map showing our subdivision and the proposed
subdivision. The routes highlighted in yellow are the three routes outlined above.
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We have met with Ralph Hough, our representative on the Oro-Medonte Council
and he has been most helpful. We understand that the Township of Oro-Medonte also
has traffic concems. As well as our concems, the Township is conccmed about the
possibility of increased traffic along the Bass Lake Road, especially in the area close to
Highway 12.
Working with Ralph we have come up with the following plan of action:
We will circulate a petition to determine the feelings of the residents of
our subdivision
Once we have that position detennined we will arrange a meeting with the
Planning Committee ofOro-Medonte. All residents will be notified of the
time and place of the meeting. (Planning committee meetings are attended
by staff and members of Council and are less fonnal than a Council
meeting.
We are enclosing herewith a petition for your consideration. We would ask you
to indicate your preference and retum it to either John Ayerst at 14 HepinstalI Place of
Doug Lewis at 11 Orsi Dr. by Tuesday, October 12,2004. If you have any questions
please do not hesitate to contact us.
Thank you for your time and attention.
John Ayerst
14 Hepinstall Place
Doug Lewis
11 Orsi Dr.
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PETITION
To: Township ofOro-Medonte
Re: Increase in traffic through the Bass Lake Heights subdivision due to the
Development of the Stone Ridge subdivision in the City of Orillia
We have considered the potential for greatly increased traffic through our
subdivision due to the development ofthe Stone Ridge Subdivision.
Increased traffic will greatly reduce our enjoyment of our subdivision and is not
something that we could have contemplated when we purchased and built our homes.
Increased traffic will create increased danger to residents as we do not have, nor
do we have need of, sidewalks.
Increased traffic will increase the wear and tear on our streets since our
subdivision was not designed to bear such traffic.
We ask the Township ofOro-Medonte to ask the City ofOrilJia to move the
Entrance of Street "D" to the east, closer to the Harvie Settlement Road
Yes
No
Failing that we ask the Township of Oro-Medonte to close Hepinstall Place to tluough
traffi c
Yes
No
Print Name of Resident
Signature of Resident
Address
.._~_~_---,\x,Je_aLe.nQLcQncemed.,abou.tJM.Di2tentiaLfr>Jj.n(,T""lsedJraffi c. and are therefme..ill?P9sed
to the closing ofHepinstalJ Place at the Bass Lake Side Road.
Plint Name of Resident
Signature of Resident
Address
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City of Orillia c-: Goldwater. Road,
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Highway 12
TEl,.. (705) 329 0979
1-800-3878459
All mea'surements,are approximate,
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11) .
ENVIRONMENT FIRST?????????
A Deputation to
Oro-Medonte Committee of the Whole
Oct. 27, 2004
By
Jim Woodford
I respect the good intentions of Councillors who are trying to protect the Oro-Medonte
environment.
Jt is my understanding that Council approved the Gartner Lee Baywinds Environmental
Impact Statement prior to approving the Baywinds project.
Then Council approves of transplanting a Regionally Significant plant - Pale-spiked
Lobelia - found growing on the property, but in the way of development, to a different
location. And Council approves of digging new ponds for breeding frogs, toads and
salamanders because the ponds they have used for years will be destroyed.
How does this fit in with the Environment First Philosophy?
Are developers free to modify the Oro-Medonte environment to suit their needs?
Some ecological consultants seem to be closet creationists - they believe the world was
created in 6 days - so it should only take them a day or two to assess a small area.
Gartner Lee spent one-day - June 15 - doing a breeding bird survey of Baywinds. Pat
and I are taking part in a study to produce a Breeding Bird Atlas Of Ontario. We are
taking 5 years to survey a I O-kilometre square centred on our house. Great Homed Owls
start nesting in February and some species nest in August. A total of three days was
spent assessing the property.
Planning consultant Nick MacDonald, in a report to Council on Oct. 8, 2003 stated "The
development will not have any negative impact on the natural heritage system." This was
based on materia! silPplied by Baywinds/UCCl. No assessment and review of the Gartner
Lee EIS was undertaken on behalf of Oro-Medonte.
Simcoe County Planner, Ian Bender had an ecologist working for him meet on the
proponent's property with an ecologist from Gartner Lee.
Their findings were in sharp contrast with Nick MacDonald's report to Council.
The Baywinds EIS as revised states:
. over 80% of the Greenlands will be removed
. Those natural areas, which remain, would be isolated from the rest of the property
and thus the corridor function whieh is important to this Greenland unit would no
longer exist.
. The identified natural features and eeological functions of this property would be
negatively impacted
. A proposed "natural corridor" which acts as a buffer between the existing lots to
the south is interrupted in various locations with non-compatible uses
. The wetland communities on the property, which provided the conditions
appropriate for existing amphibians, have all been removed.
A provincially rare dragonfly was found on the property.
What other "Species at Risk" might be found on the property if a proper scientific
study was undertaken?
Perhaps in future Council should get their advice on environmental impact from an
ecologist, or dare I suggest again, an Ecological Advisory Committee!
The Minister of Municipal Affairs and Housing refused Amendment #2 (Baywinds)
for the following reasons:
It does not have regard for matters of provincial interest as set out in Section 2 of
the Planning Act, in particular:
(a) the protection of ecological systems, including natural areas, features and
functions:
and
It does not have regard to matters of provincial interest as set out in the Provincial
Policy Statement, in particular:
Policy 2.3 Natural Heritage and
Policy 2.4 Water quality and quantity.
Mayor Craig, hundreds of thousands of tax dollars have been spent developing the
Environment First process. The taxpayers of Oro-Medonte have a right-to-know why
the first major test was an abject failure.
They also have a right-to-know why Nick MacDonald told Council that there would
be no negative environmental impact from the Baywinds development.
Council has been asked to reaffirm its support for the Baywinds/UCCI development
as they are planning an appeal. If you do, this may mean taking part in an OMB
Hearing. Will taxpayers have to pay for supporting a development that most of us do
not want?
As Ollie would say: "What a fine mess you've gotten us in!"*
* For young folks - famous saying of comedians Laurel and Hardy.
2
<1: 905.895'1281
] '800.465 .0437
~ 905'853-588]
-Mail: info@1srca.oo_co
veb: www.1srca.on.ca
20 Bayview Parkway
'Ox 282
lewmarket, Ontario
3Y4X1
Leaders In
Watel-sbed
Health
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October 5,2004
File No. PR-Ql
Ms. Marilyn Pennycook
Clerk
Township ofOro-Medonte
Box 100
Oro, ON LOL 2XO
on 1 i ;004
ORO-MEPONTE
TOWNSHIP
Dear Ms. Pennycook:
RE: LSRCA's 2004 Conservation Award Gala
The Lake Simcoe Region Conservation Authoritywill be holding its sixth Annual Conservation
Awards Gala on Thursday, November 25th. Y our invitation to the event is enclosed, as are those
for your Mayor and Members of Council. Thank you, in advance, for distributing them to your
Council so that they may consider attending our festivities.
As we count your 1\1unicipality among the Conservation Authority's fi'iends and supporters we
hope to see many Members of Council and guests at the Conservation A wards Gala, as we salllle
"Environmental Giants" from across the Lake Simcoe watershed.
Please RSVP, on their behalf, to the LSRCA's Community Relations Specialist, Heather
McKinnon by 4:30 p.m. on Friday, November 14th She can be reached at (905) 967-0112 ext
242.
D. Gay e Wood, CMM 1Il
Chief A ministrative Officer/
Secretary-Treasurer
Enclosure:;
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1~llia
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Frorn Highway 48
turn East onto
Ballantl8& Comlnon.
Turn right onto
Masters South and
travel east 10 find th",
Recreation Centre.
localed at
'1 Final Round.
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Please join the Lake Simcoe Region
Conservation Authority to salute
"Environmental Giants"
from across the Lake Simcoe Walerstmd.
'7:00 p.lI1. Wine And Cheese HecepliOll
6:00 p.lII. Opening Remarks
Staff, Member Anti
Partner Ridcognition
8:30 p.m. PreStHlti.'.ltion ot' Awards
9:00 p.nL Warmest Th~Hlks
RSVP by Friday, November 14th.
Call Heather at 1~800-465~0437
or 905.967~1265 ext. 242
E~mail: h.mCkinnon@lsrca.on.ca
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12 October 2004
John & Melissa Richardson
604,5th Line N.,
RR#I
Oro Station, ON
LOL 2EO
RECEIVED
OCT 1 S 200i
ORO-MEDONTE
TOWNSHIP
A TIN: Marilyn Pennycook
Clerk
Oro-Medonte Township Council
Mayor and Members of Council,
We are seriously considering purchasing a piece of property located on SUIlIlyside
A venue off Lakeshore Road. In order to access this piece of property we respectfully
request that council grant us an easement to this properly. The legal deseription of the
property reads as:
CON 8 PT Lots 26 & 27
UN REG PLAN 606 Lots 280 to 289 & 310 to 319
We would like to build a single dwelling home in approximately three years on this
location if granted the easement.
Thank you for your consideration in this matter.
Sincerely Yours,
J,v~}tJ-/L
John & Melissa Rkhardson
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13 October 2004
RECEIVED
Mayor Neil Craig
Oro-Medonte Township
P.O. Box 100
Oro, ON
LOL 2XO
OCT 1 5 2001
ORO-MEOONTE
TOWNSHIP
Dear Mayor Craig
As residents of the Bass Lake Heights Subdivision, my wife & 1 would like to express our deep
concern over the impact the proposed Stone Ridge Subdivision may have on our quality ofJife. Like
the other residents in the area, we purchased our house with the understanding that our community
of some 34 houses would be free from the kind of vehicular traffic that normal1y besets typical
urbanized subdi\isions.
It would seem, however, that "Street D" of the plan would intersect Bass Lake Side Road directly
opposite the entrance to Hepinstall Place. One implication of this plan is obvious: vehicular traffic
might we11 use Hepinsta11 Place as a short cut to every-busy Highway 12. Our sub-division never
had sidewalks constructed, simply because heavy "outside" traffic. was never anticipated.
We are aware that Ralph Hough, our contact with the Oro-Medome Council, is working with our
local representatives in an ongoing effort to remedy this potential problem. It is our wish that this
effort will yield satisfactory results.
Sincerely
/', .1'
W~ ~~""~~
Wal1y Bremner Corinne Bremner
3 Hepinstal1 Place
OriJJia, ON
L3V 7Z7
329-4171
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I RECEIVED
OCT 1 5 1004
ORO-MEOONTE
TOWNSHIP
To:
Township of Oro- M edonte
Re: lncrease in traffic through the Bass Lake Heights subdivision due to the
Development of the Stone Ridge subdivision in the City of Orillia
We have considered the potential for greatly increased traffic through our
subdivision due to the development of the Stone Ridge Subdivision,
lncreased traffic wiJ] greatly reduce our enjoyment of our subdivision and is not
something that we could have contemplated when we purchased and built our homes.
Increased traffic will create increased danger to residents as we do not have, nor
do we have need of, sidewalks.
Increased traffic wiJ] increase the wear and tear on our streets since OUT
subdivision was not designed to bear such traffic.
We ask the Township of Oro-Medonte to ask the City ofOrillia to move the
Entrance of Street "D" to the cast, closer to the Harvie Settlement Road
Q No
Failing that we ask the Township ofOro-Medonte to close Hepinstall Place to through
'''~
:S';...'!. .l.~.. S:l: ~k.-~L,-
Print Name of Resident
. J... s'~cy!g~t.C'\..Q.DC.
Address ~u.i", ,8r-r.
\....3\) ".:\:2lc
No / /
/ iY(:-- ~
~. (i..r}:.[/!J+:?k..
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. ignature of Resident
Weare not concerned about the potential for increased traffi
to the closing of Hepinslall Place at the Bass Lake' oad.
are therefore opposed
..............................
,/
/
............................-...
Plint Name of Resident
Signature of Resident
........................<:"........
AddreSy~//
PETITION
r r~,
t)d~~
R:~,~~
ORO-MEno
TOWNSH1~TE
To: Township of Oro-Medonte
Re: Increase in traffic through the Bass Lake Heights subdivision due to the
Development of the Stone Ridge subdivision in the City of Ori11ia
We have considered the potential for greatly increased traffic through our
subdivision due to the development of the Stone Ridge Subdivision.
Increased traffic will greatly reduce our enjoyment of our subdivision and is not
something that we could have contemplated when we purchased and built our homes.
Increased traffic will create increased danger to residents as we do not have, nor
do we have need of, sidewalks.
lncreascd traffic will increase the wear and tear on our streets since our
subdivision was not designed to bear such traffic.
We ask the Township of Oro.Medonte to ask the City of Orillia to move the
Entrance of Street "D" to the east, closer to the Harvie Settlement Road
~\
-.. ..-J
Failing that \ve ask the Township of Oro-Medonte to close Hepinstall Place to through
traffic
1j~~,,~,
Print Name of Resident
No
No
ffi~.~
Signature of Resident
. S .,
..\. .~~Hd..~.~<;?,'
Address Orl""::,,, I"l 01--\
\,;3 J '71 21.;
We are not concerned about the potential for increased traffic and are th~Osed
to the closing of Hepinstall Place at the Bass Lake Side Road. ______
~~
.------..--
.......... ............ ... ..... ~,,-,,~---. ....... ..................... ....
,,'
Print Name of Resident ./'.. Signature of Resident
..'
." ...............,....... .~....
Address
PETITION
To:
Township of Oro-Medonte
1)1-3
RECEIVED
OCT 1 5 iOO'
OROd\1EDON"TE
"TOWNSHIP
Re: Increase in traffic through the Bass Lake Heights subdivision due to the
Development of the Stone Ridge subdivision in the City of Oril1ia
We have considered the potential for greatly increased traffic through our
subdivision due to the development of the Stone Ridge Subdivision.
Increased traffic will greatly reduce our en.io)~nent of our subdivision and isnot
something that we could have contemplated when we purchased and built our homes.
Increased traffic will create increascd danger to residents as we do not have, nor
do we have need of, sidewalks.
Increased traffic will increase the wear and tear on our streets since our
subdivision was not designed to bear such traffic.
We ask the Township of Oro-Medonte to ask the City ofOrillia to move the
Entrance of Street "D" to the east. closer to the Harvie Settlement Road
(9 . No
Failing that we ask the Township of Oro-Medonte to close Hepinstall Place to through
traffic
~
\~\~\-.I.~.,^.,L.".. 4.~:L-~~J
Print Name of Resident
..r- I Sl.i..J > ef UK>.cetJr ().Q...l LA.. I A lYl
......................... f
Address j,..3J ?-2-b .
Weare not concerned about the potential for increased tr
to the closing of Hepinstall Place at the Bass 1 e Road.
..............................
................................
Signature of Resident
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October 15, 2004
John Gerretsen, Minister
Municipal Affairs and Housing
777 Bay Street, 17th Floor
Toronto, Ontario
M5G 2E5
I RECEIVED I
I I
I OCT 1 S 1004 I
,
I OHO-MEDONTE
TOWNSHIP
Dear Minister:
A few days ago your Ministry refused the developer's plan for the Baywoods
Active Adult Lifestyle Housing Complex to be located in Oro-Medonte in
Simcoe County. This plan had been given the go ahead by both the
Township Council and County Council and has been in the works since the
year 2000.
We first learned of the proposed development three years ago and since my
wife and I had recently retired and were considering downsizing sometime
in the near future, we looked into what the developer was proposing. Their
concept of a golf course surrounded by homes designed for retirees and
seniors along with all necessary support services seems like a great one to
us. We spend time in Florida where developments like this are
commonplace because of the heavy demand for exactly this type of
housing. There is nothing like this in our area and I believe that the closest
similar development is in Alliston.
Frankly I am surprised that you would approve your Ministry's interference
in a project that was adopted by elected councils at both the township and
county level, particularly one that has been well received by most people
that know about it. I have read your Planning Act Reform discussion papers
and I believe that your government has not yet passed the Strong
Communities Amendment, Bill 26. How could your Ministry turn this down
based on current guidelines particularly since this developer has invested a
lot of time and money and has had encouragement at each step of the
process?
.
,..,..' 0,
^,e-d.
,
A golf course community will not be built in an established settlement as the
land is too valuable for the golf proponent and developers are going to build
homes close together on tiny lots to maximize their profits. Your proposed
guidelines effectively eliminate any communities where we can walk to a
golf course, a community centre, play tennis, swim, and enjoy an active
adult lifestyle. This is happening in Orillia and results in ugly, crowded
developments. As the boomer generation retirement numbers grow, we are
looking to retire and live in communities such as the Baywoods project. The
development would have been environmentally friendly with state of the art
water and sewage systems, walking paths, community access, and would
fill a need for people such as my wife and I who at this stage in our lives are
seeking a community of our peers and greatly reduced maintenance of our
living accommodation.
I sincerely ask you to reconsider your Ministry's decision to halt this
development
Yours Sincerely,
//:)/ I
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Ted Dianne LaPalm
4299 Wilson Point Road North
Orillia, ON
L3V 6H3
cc: Garfield Dunlop, MPP, Simcoe North
Neil Craig, Mayor, Oro-Medonte Township <:.
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Dept. Report No. TR2004.25 To: Committee of the Whole Prepared By: Paul Gravelle
.
Subject: Purchasing and Department: Treasury
Tendering Policies and
Procedures
Council
C.ofW. Date: September 7,2004
Motion # R.M. File #:
Date: RolI#:
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
JI
S. 271 of the Municipal Act requires a municipality to adopt policies with respect to its procurement of
goods and services, including policies with respect to:
the types of procurement processes that shaH be used
the goals to be achieved by using each type of procurement process
the circumstances under which each type of procurement process shaH be used
the circumstances under which a tendering process is not required
the circumstances under which in- house bids will be encouraged as part of the tendering
process
how the integrity of each process wHl be maintained
how the interests of the municipality and the public and persons participating in a procurement
process wHl be protected
how and when the processes wiH be reviewed to evaluate their effectiveness
By-law 2001-118 established Purchasing and Tendering procedures for the municipality.
It is deemed necessary to amend By-law 2001-118 to conform to the requirements of S.271 of the
Municipal Act, 2001.
II ANALYSIS:
\s;o- d..
II
Modifications to By-law 2001-118 are shaded to facilitate their review. Please note that there were no
deletions from By-law 2001-118.
It is recommended to Council that the attached by-law be given favorable consideration.
II RECOMMENDATION(S):
II
1. THAT Report No. TR2004-25 be received and adopted.
- Respectfully submitted,
rolsWL-
Paul Gravelle
Treasurer
C.A.O. Comments:
Date:
Oc6
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CAO.
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Dept. Head
-2-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-
Being a By-law to establish Purehasing
and Tendering Proeedures for
The Corporation ofthe Township ofOro-Medonte
WHEREAS Seetion 271(1) of the Municipal Aet, 2001, S.O. 2001, C.25, as amended,
stipulates that a munieipality shall adopt polieies with respect to its procurement of goods
and services;
AND WHEREAS By-law No. 2001-118 establishing Purchasing and Tendering
Procedures for The Corporation ofOro-Medonte was passed on the 21st day of November
2001;
AND WHEREAS it is deemed necessary to revise the existing by-law in order to
conform to the requirements ofSeetion 271 of the Municipal Act, 2001;
NOW THEREFORE the Council for The Corporation of the Township ofOro-Medonte
enacts as follows:
1. Definitions and Interpretations
For the purpose of this By-law the following terms have the following meanings:
b) "Contract" means any formal legal agreement for supplies, goods,
services, equipment or construction.
c) "Committee" mcans any Committee appointed by the Council of The
Corporation of the Township ofOro-Medonte.
e) "Council" means the Munieipal Council of The Corporation of the
Township ofOro-Medonte.
Page 1 of 22
g) "Emergency" means an event which occurs which requires immediate
repair or rcplacement of equipment, services, or facilities in order to
maintain a required public service or to prevent danger to life, limb or
property.
i) "Professional or Consulting Services" includes architects, engineers,
surveyors, planners, auditors, management consultants, legal
representation and any other consulting and professional services provided
to The Corporation of the Township ofOro-Medonte.
j) "Proposal" means an offer to provide goods or serviees for which the
requirements have not been definitely specified.
k) "Quotation" means an offer to provide stipulated goods or services.
m) "Tender" means a fonnal offer to provide specified goods or services, in
response to an advertised request therefore.
n) "Township" means The Corporation of the Township ofOro-Medonte.
p) In this By-law, unless the context requires otherwise, words in the singular
shall include the plural and words in the masculine gender, shall include
the feminine.
Page 2 of 22
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3. General Policies
a) No employee, elected official or Committee member of the Township
shall purchase goods and/or services, request quotes, proposals or tenders,
or enter into contracts and agreements on behalf of the Township except in
accordance with the provisions of this By-law unless authorized to
proceed otherwise by Council resolution.
b) The inclusion of any item in a Departmcnt's operating budget or capital
budget shall confer to the Department Head the authority to incur such
expenditures.
c) Notwithstanding the inclusion of any item in a Committee's operating
budget or capital budget, authorization from the C.A.O. is required prior to
the i.ncurrence of such expenditure.
d) No employee, elected official or Committee member of the Township is
authorized to purchase any goods and/or services or award contracts for
capital projects not included in the capital budget without prior approval
of Council.
Page 3 of22
e) Where a Department Head wishes to incur an expenditure not originally
included in the capital budget, a report shall be submitted to Council in
order to obtain approval for such expenditure. The report shall contain
sufficient infonnation to enable Council to judge the propriety of the
proposed expenditure and identify the source of the financing thereof.
f) Prior to Council adopting the operating budget and capital budget, no
employee, ejected official or Committee member of the Township is
authorized to purchase any goods and/or services other than those goods
and/or services required on a recurring basis for the day to day operations
of the Township, without the prior approval of Council.
g) No expenditure shall be authorized or pennitted whereby a debt is
incurred requiring authorization by By-Jaw until the said By-law is passed
by Council and all statutory authorization is received.
h) No contract or purchase shall be divided to avoid the provisions of this
By-law.
Page 4 of 22
4. Emer~ency Purchasinl!
Notwithstanding the provision ofthis By-law, the said provisions shall be
disregarded for goods and/or services that ma be re uired in the event of an
emer enc situatio
. The Department Head shall obtain the approval
of the C.A.O. when occurring expenditures in an emergency situation. Any
purchase of goods and/or services inClined in the event of an emergency shall be
reported to Council at its next meeting.
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Page 5 of22
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8. Expenditures up to $5.000
For expenditures up to $5,000, Department Heads may acquire the goods and/or
services (excluding professional or consulting services) without quotations being
requested. Verbal or wntten quotations may be requested at the discretion of the
Department Head.
9. Expenditures of$5,000 to $15,000
Verbal quotations shan be requested for goods and/or services (excluding'
professional or consulting services) estimated to be in an amount of $5,000 to
$ I 5,000. If deemed expedient, the Department Head may request written
quotations. If the requirements of the goods and/or service cannot be definitely
specified, proposals should be requested.
10. Expenditures of $15,000 to $35.000
\Vritlen quotations or tenders shan be requested for goods and/or services
(excluding professional or consulting services) estimated to be in an amount of
$15,000 to $35,000. Ministry regulations should be adhered to when determining
whether to request written quotations or tenders. If the requirements of the goods
and/or serviees eannot be definitely specified, proposals should be requested.
11. Expenditures Over $35.000
Tenders shall be requested for goods and/or services (exeluding professional or
consulting serviees) estimated to be in an amount in exeess of$35,000. If the
requirements of the goods and/or services eannot be definitely specified,
proposals should be requested.
12. Professional and Consultin!! Services
a) For professional or eonsulting serviees being provided to the Township on
a continuing basis, proposals shall be requested from time to time at the
diseretion of Council.
b) For a speeifie project for whieh professional or consulting services are
required and are not provided in accordance with a contract or agreement
in effect at the time, proposals shall be requested.
Page 6 of 22
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DIll!I!r lW1)i^"'ti:nl CT"'o/~'n~ 9 C~t'~~ "'~~
;; .. "'0f;";;~~;'Oc:e: . .":l:~~Sii;J:(.l~,~';n'(> , ll~~Jno.&L '\':~~,,;,,!' n4', :',;,~;a; '0
b) Requesting Quotations
I. Written quotations shall be requested from a minimum of three suppliers,
whenever possible.
n. The supplier shall be provided with all the infonnation required in order to
submit a quotation.
1l1. The doeument requesting quotations shall include the following statement,
"The lowest or any quotation not neeessarily aecepted".
IV. If as a result of queries from prospeetive bidders, the document requesting
the quotation needs to be revised, each prospective bidder shall be notified
of the revisions by telephone and subsequently facsimile or mail. If a
quotation has already been submitted, the bidder may in writing request
that the quotation be withdravm. The quotation wj]] then be returned
unopened to the bidder by hand or registered mail.
c) Quotatioll Closing Time
I. All requests for quotatiolls shall include a day and time by which the
quotations must be submitted to the Department Head.
ii. All finns requested to submit a quotation shall be allowed at least five
working days before the deadline for submitting their quotation.
Page 7 of 22
d) Receipt of Ouotations
1. Quotations received must be submitted in a sealed envelope.
ii. The following information shall appear on the outside of the envelope:
the name of the applicable Department Head
that the envelope contains "Quotation For" and identify the goods
or services to which the quotation relates to.
iii. When the quotation is received, the envelope shall be initialed and the date
and time detailed thereon. The quotation shall then be forwarded to the
appropriate Department Head.
IV. Any quotation received after the deadline shall not be accepted or opened,
and the time and date shall be detailed thereon and the quotation returned
to the bidder with a covering letter stating the reason the quotation could
not be accepted.
v. Any quotation may be withdrawn prior to the opening thereof upon receipt
of a written request from the bidder. The quotation shall then be returned
unopened to the bidder.
e) Opening ofOuotations
i. As soon as possible after the deadline for submitting quotations, all
quotations shall be opened.
11. Quotations shall be opened in the presence of the Department Head and
the C.A.O. or their designate.
111. The Department Head shall review the quotations and submit a report and
recommendation to Council for approval. The report shall outline the
reasons in full explanation if the quotation recommended for acceptance is
not the lowed quotation submitted. Reference should be made in the
report to budget implications.
f) Acceptance of Ouotations
1. Quotations may be rejected for the following reasons:
the quotation doesn't meet specifications
the bidder has appended his own terms and conditions
the quotation is not signed by an officer of the quoting firm.
Page 8 of22
ii. The quotation to be accepted will be at the discretion of Council.
iii. Upon Council approval, the successful quoter shall be notified of
acceptance of his quotation by telephone and subsequently in writing.
15. Procedures for ReQuestilH! Tenders
b) Advertising
1. All tenders may be publicly advertised in local newspapers having general
circulation in the municipality in accordance with Township advertising
policy. ElectJOnic advertising must be used for all goods and/or services
over $] 00,000 and any estimated construction over $250,000 to provide
equal access to potential vendors acJOss the country.
ii. At the Department Head's discretion, tenders may also be advertised in
trade or special newspapers.
iii. Sufficient time between advertising and the tender closing time shall be
allowed to pennit a bidder to examine the specifications, obtain tender
documents and complete and submit his tender.
lV. The adveJiisement shall contain the following infonnation:
the name of the municipality
the type of service, equipment or project
the official designated to receive the tender
the tender closing date and local time thereof
the location where plans and specifications and tender fonns may
be obtained
the charge, if any, for contract documents
the official to whom queries may be directed
a statement that the Township reserves the right to accept any
tender or reject any or all tenders and that the lowest or any tender
is not necessarily accepted
the date, local time and place ofthe opening of the tenders
the type of security that must accompany the tender
the bonding requirements, if any.
Page 9 of 22
c) Provision oflnfonnation to Tendercrs
1. Upon the request of a prospective tenderer, the Department Head shall
supply the following materials for each contract:
two copies of the official tender form
tender materials such as specifications, plans, etc.
a summary of the tender requirements detailed below
a statement that failure to satisfy all of the tender requirements will
result in the tender being rejected.
11. \Vhen a fee for tcndering material is being charged, the fee shall be
payable to The Corporation of the Township ofOro-Medonte.
1lI. A list of prospective bidders shaJl be maintained by the applicable
Department Head. It is essential that names, addresses, telephone and fax
numbers of prospective bidders are recorded when tender documents are
released to facilitate distribution of addenda and when necessary to extend
or cancel a competition.
d) Retum of Tender Documents bv Hand
'When, pursuant to the provisions of this By-law, tender documents and/or
deposit cheques are retumcd to the contractor/supplier by hand, a letter
acknowledging receipt must be signed by the bidder.
e) Tender Requirements
r. The correct tender form, as supplied by the Township, must be used.
11. Tenders must be received on or before the closing time and date.
lll. All tenders shall either be mailed or delivered to The Corporation of the
Township of Oro-Medonte.
iv. Tenders shall be submitted in a sealed envelope.
v. Tenders shall be addressed to the appropriate Department Head.
Vl. The outside envelope must be marked "Tender For" and identifY the
project to which the tender relates.
Vll. The tender must be legible, written in ink or be typewritten and all items
must be bid unless the tender specificaJly permits otherwise, with the unit
price for every item, applicable taxes and other entries clearly shown.
Page 100f22
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VJJl. An authorized signing officer ofthe bidder shall sign the tender fOml in
the spaee provided. The Corporate Seal of a corporate bidder should be
affixed to the tender documents, or the signing officer must state in
writing on the tender documents "I have the authority to bind the
Corporation".
IX. Erasures, overwriting or strike outs must be initialed by the authorized
signing officer.
x. The tender deposit, if required, may be a certified cheque, bank draft,
money order, (10% of the total tendered amount) or any combination
thereof made payable to The Corporation of the Township ofOro-
Medonte, and must be submitted 'with the tender and must be enclosed in
the same envelope as the tender.
xi. The tender shall be accompanied by an Agreement to Bond FOml, when
bonding is a requirement.
XII. Alternate proposals to the tender specifications will not be considered
unless requested by the Township.
XllI. The tender must not be qualified by a statement added to the tender fOml,
by a covering letter or by alterations to the tender fOml, unless requested
by the Township.
XIV. If any of the above tender requirements have not been met, the tender may
be considered an "Improper Bid", at the discretion of the Township.
f) Bonding: Requirements
1. The Department Head shall detemline bonding requirements, if any,
taking into consideration Ministry stipulations.
11. 'Vhen stipulated within the specifications of a tender, the specified amount
issued by a Bonding Company satisfactory to the Township, must be
fumished by the contractor before the contract is signed.
Page J 1 of22
g) Chanrres to Contract Under Call
1. Interpretation should be made in reply to queries from bidders only in the .
form of a written addendum. \Vhen it is necessary to revise, delete,
substitute or add to tbe tendering material for a contract under call, tbe
C.A.O. shall approve the issuance of an addendum, an extension oftbe
closing date, or cancellation oftbe competition.
n. When an addendum is to be issued, a copy of each addendum shall be
forwarded by facsimile, if possible, and subsequently by registered mail to
each contractor/supplier who obtained tender forms for the contract at his
last known place of business. The contractor/supplier shall be advised that
a tender already submitted will be returned upon written request.
A copy of the addendum shall also be stapled to each tender form not yet
distributed.
Ill. When a competition is cancelled, each contractor/supplier who received
tender documents shall be notified by facsimile and subsequently by
registered mail of the cancellation of tbe competition. All tenders received
shall be returned unopened to the contractor/supplier by hand or registered
mail with a covering letter.
iv. When it becomes necessary to extend the closing date for receiving
tenders for the competition, each contractor/supplier who received tender
documents sball be notified by facsimile, if possible, and subsequently by
registered mail. \Vhen tenders have already been received, the
contractor/supplier shall be advised that the tender will be returned upon
written request. An adve1tisement setting out the new closing date shall
be inserted in the publication(s) originally used, when practical.
h) Receipt of Tenders
1. When a tender is received, the envelope will be initialed and the date and
time detailed thereon. The tender shall be kept in the custody of the
Department Head until the stated time of opening. The Department Head
will maintain a listing of tenders received in the Form appended as
Schedule "A" to this By-law.
n. Adjustments by telephone, facsimile or letter to a tender already submitted
will not be considered. A bidder desiring to make adjustments to a tender
must withdraw the tender and submit a revised tender. The bidder shall be
advised of the withdrawal procedures.
Page 12 of22
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lll. \Vhen a tender envelope is received after the closing time of the
competition, the time and date of receipt shall be recorded on the tender
envelope.
Late tenders shall be returned, unopened, to the bidder. A covering letter
stating the reason why the tender could not be accepted shall accompany
the return.
A late tender without a return address on the envelope shall be opened, the
address obtained and then returned. The covering letter should state why
the envelope could not be returned unopened.
i) Withdrawal of Tenders
I. A prospective bidder who has submitted a tender may make a written
request that his tender be withdrawn. The withdrawal shall be allowed if
the request is made before the closing time for the competition to which it
applies. Withdrawal requests must be directed to the Township by hand
delivery, facsimile or mail and signed by an authorized signing officer of
the bidder. Telephone requests shall not be acted upon.
II. The withdrawal of a tender does not disqualify a bidder from submitting
another tender on the same competition.
iii. Tenders which have been withdrawn wi11 be dealt with at the opening by
announcing that the tenders are withdrawn and are to be returned
unopened by registered mail or by hand to the bidder. The tender shall
subsequently be returned unopened by registered mail or by hand to the
bidder.
iv. \Vithdrawal requests received after the competition closing time will not
be accepted. The bidder concerned shall be informed that the withdrawal
request arrived too late for consideration.
v. Ifmore than one tender is read out under the same name for the same
competition and no withdrawal notice has been received, the tender
contained in the envelope bearing the time closest to the competition
closing time shall be considered the intended bid. The other tender(s)
received for that bidder shall be considered withdrawn and returned to him
in the usual manner.
Page 13 of22
v!. In some instances, several tenders are opened at the same tender opening.
At such an opening, at the conclusion of the reading out ofthe bids on a
competition, the low bidder on the competition may withdraw any of his .
remaining tenders on other competitions. The contractor/supplier shall
attest in writing to his identity and state the contract(s) on which he desires
to withdraw. The Notice of Withdrawal of Tender must be signed by the
contractor/supplier and handed to the C.A.O. before the reading out ofthe
first tender on the contract(s) to which it applies.
The C.A.O., presented with the withdrawal notice, shall read out the
bidder's name and announce that the tender has been withdrawn in
accordance with established procedures. The bid amount of the
withdrawn tender shall not be disclosed.
Tenders withdrawn under this procedure cannot be reinstated.
A contractor/supplier who withdraws a bid on the strength of being read
out as low bidder on a previous contract does not have the right to
reinstate a withdrawn tender if subsequent checking proves that his tender
on the previous contract was not in fact low or was not accepted.
j) Opening of Tenders
1. Any persons desiring to be present at the opening may attend.
n. Tenders shall be opened in the presence of the C.A.O. & Department Head
or their designate.
lII, Woen tenders have been sorted, a check of the Listing of Tenders received
shall be made to ensure that all tenders received are accounted for. If a
discrepancy occurs, the tender opening proceedings shall be delayed until
all tenders have been accounted for.
iv. \Vhen all tenders have been accounted for, and withdrawal forms have
been dealt with, the remaining tenders shall be opened.
v. For each contract, the Department Head shall announce the number of bids
received and for each tender, the name of the bidder, the total bid amount,
and the amount of the deposit.
Vl. If two tenders for the same contract are received in the same tender
envelope, the signed copy, or if both are properly executed and prices
differ, the lower price shall be considered the intended bid, which shall be
processed in the normal manner.
Page 14 of22
1
\Sf - \
vii. After reading out the bid amount, the Department Head shall detail on the
Record of Tenders Opened, being Schedule "B" appended to this By-law,
the name of each bidder, the amount of the tender and the deposit amount.
The bidder's name for each withdrawn bid shall be recorded immediately
following the name of the bidders whose tenders will be considered,
noting the method and date of withdrawal. When all the information has
been recorded, the Record of Tenders Opened shall be closed offby
drawing a diagonal line in the unused space under the infonnation listed.
viii. The signatures of all Township officials present must appear on the
Record of Tenders Opened.
ix. Council will be provided forthwith with a copy of the Record of Tenders
opened.
k) Review of Tenders
I. Tenders shall be reviewed as soon as possible after their opening by the
Department Head.
II. Tenders may be rejected ifthe tendering requirements have not been met.
1lI. When a tender is rejected, the reason therefore must be noted on the
Record of Tenders Opened.
IV. The bidder shall be advised in writing as to the reason for rejection of his
tender.
v. The report to Council shall include the rejected bidder(s) and state the
reason for the rejection of the tender.
I) Acceptance of Tender
I. Following the review of tenders, the Department Head shall submit a
re ort and recommendation to Council for a roval.
. The report shall outl ine the reasons in full
explanation if the tender recommended for acceptance is not the lowest
tender submitted. Reference should be made in the report to budget
implications.
Page 15 of22
\ '
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\.,.J '--
11. The lender 10 be accepted will be at the discretion of Council.
Ill. Council shall detennine the acceptance of a tender. The Township
reserves the right to accept any tender, or to reject any or all tenders.
iv. Upon Council approval, the Department Head shall immediately advise
the successful bidder that his tender has been accepted.
m) Disposition Of Withdrawn Tenders
Following the tender opening, withdrawn tenders shall be returned
together with the deposit cheques to the bidders by registered mail or by
hand.
n) Disposition Of Deposit Cheques
I. For contracts where a perfonnance bond is required, the deposit cheque
for the successful bidder will be retained until such time as the said
performance bond has been supplied in a form satisfactory to the
Township.
II. For contracts that do not require a performance bond, the deposit cheque
oflhe successful bidder shall be retained by the Township until such time
as the goods and/or se.rvices have been received.
111. The deposit cheques of Ihe other bidders will be returned to the bidder as
soon as is practical after the acceptance of the tenders and the return of
these cheques shall be by registered mail or by hand.
~Q<5es~t.Jp~~~
~ot1j?at-ro:lri51~tlt~esi;n~~
Page 16 of22
p) Action When Successful Bidder Does Not Enter Contract
J. If the successful bidder fails to enter into a contract ~
_~~_ or indicates that he will not perfonn the contract, the
Department Head and the C.AO. may recommend one of the following to
Council:
that the tender shall be awarded to another bidder
that the competition be cancelled.
In either case, the deposit of the successful bidder shall be forfeited.
11. In the evellt the tender is awarded to another bidder, the said bidder will be
required to provide the required tender deposit or perfonnance bond and
all other provisions of this By-law will apply.
16. Procedures for ReQuest!n!! Proposals
b) Requesting Proposals
1. Requests for proposals should be called when the requirements or services
cannot be definitely specified.
11. Requests for proposals shall be by invitation and at the discretion of the
Department Head, by public advertising in a local newspaper.
iiL At the Department Head's discretion, requests for proposals may also be
advertised in trade or special newspapers.
IV. If as a result of queries from prospective bidders, the document requesting
the proposal needs to be revised, each prospective bidder shall be notified
of the revision by telephone and subsequently facsimile or mail. If a
proposal has already been submitted, the bidder may in writing request
that the proposal be withdrawn. The proposal will then be returned
unopened to the bidder by hand or registered mail.
Page 17 of22
"
c) Closing Time For Proposals
L All requests for proposals shall include a day and time by which the
proposals must be submitted to the Department Head.
n. All finns requested to submit a proposal shall be allowed at least five
working days before the deadline for submitting their proposal.
d) Receipt of Proposals
L Proposals received must be submitted in a sealed envelope.
n. The following infonnation shall appear on the outside of the envelope:
the name of the applicable Department Head
that the envelope contains a "Proposal For" and identifies the
goods or services to which the proposal relates to.
1lJ. When the proposal is received, the envelope shall be initialed and the date
and time detailed thereon. The proposal shall then be forwarded to the
appropriate Department Head.
lV. Any proposal received after the deadline shall not be aeeepted or opened,
and the time and date shall be detailed thereon and the proposal returned
to the bidder with a eovering letter stating the reason why the proposal
could not be accepted.
v. Any proposal may be withdrawn prior to the opening thereof upon reeeipt
of a written request from the bidder. The proposal shall then be returned
unopened to the bidder.
e) Opening of Proposals
1. As soon as possible after the deadline for submitting proposals, all
proposals shaJJ be opened in the presenee of the Department Head and
C.A.O. or their designate.
n. Proposals shall be reviewed and analyzed by the Department Head who
shaJJ submit a report and recommendation to Council for approval.
Reference should be made in the report to budget implieations.
f) Acceptance of Proposal
L The proposal to be aeeepted will be at the discretion of Couneil.
Page J8 of22
11. Upon Council approval, the successful bidder shall be notified of
acceptance of his proposal by telephone and subsequently in writing.
17. Disposal of Township Equipment
a) General Policies
i. When equipment is no longer required by a department, the Department
Head shall assess its functionality and determine if the equipment has a net
realizable value.
11. If the equipment is functional, the equipment shall first be offered to the
other Township Departments.
lll. If the equipment has a net realizable value, the equipment shall be sold by
tender in the m31mer described in the following subsections.
iv. If the equipment has no net realizable value, it shall be disposed of in a
manner at the discretion of the Department Head and c.A.0.
b) Advertising.
1. All tenders shall be publicly advertised in local newspapers having general
circulation in the municipality in accordance with Township advertising
policy.
11. At the Department Head's discretion, tenders may also be advertised in
trade or special newspapers.
Ill. Sufficient time between advertising and the tender closing time shall be
allowed to pennit a bidder to examine the equipment.
Page J9 of22
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tv. The advertisement shall contain the following infonnation:
the name of the municipality
a description of the equipment being sold
the location where the equipment may be viewed and the name and
phone number of the Township official to contact for infonnation
the date and local time tenders shall be received to
a statement that the tender must be submitted in a sealed envelope
and the outside of the envelope must be marked "Tender For" and
identify the equipment to which the tender relates
that the tenders shall be addressed to the approptiate Department
Head
a statement that the Township reserves the right to accept or reject
any tender
a statement that the tender must be accompanied by a tender
deposit of I 0% of the tendered amount and that the deposit may be
by certified cheque, bank draft or money order or any combination
thereof.
c) Receipt of Tenders
1. Vvl1en a tender is received, the envelope shall be initialed and the date and
time detailed thereon. The tender shall be kept in the custody of the
Department Head until the stated time of opening.
ii. Adjustments by telephone, facsimile or letter to a tender already submitted
will not be considered.
JII. Any tender may be withdrawn prior to the opening thereof upon receipt of
a written request from the bidder. The tender shall then be returned
unopened to the bidder.
iv. When a tender envelope is received after the closing time of the
competition, the time and date of receipt shall be recorded on the tender
envelope. The tender shall be returned unopened to the bidder with a
covering letter stating the reason why the tender could not be accepted. A
late tender without a return address on the envelope shall be opened, the
address obtained and then returned. The covering letter should state why
the envelope could not be returned unopened.
Page 20 of22
d) Opening of Tenders
1. At a time established as soon as possible after the deadline for submitting
tenders, all tenders shall be opened.
ii. Tenders shall be opened in the presence of the Department Head and
C.A.O. or their designate.
iii. The Department Head shall review the tenders and submit a report and
recommendation to Council for approval. The report shall outline the
reasons in full explanation if the tender recommended for acceptance is
not the highest bid submitted.
lV. The tender accepted will be at the discretion of Council.
e) Notification of Acceptance of Tender
i. Upon Council approval, the successful bidder shall be notified of
acceptance of his tender by telephone and subsequently in writing.
ii. Information about the accepted tender shall be available to unsuccessful
bidders subsequent to the accepted tender being approved by Council.
f) Disposition of Deposit Cheques
The deposit cheques of the unsuccessful bidders will be returned as soon
as is practical after the opening of the tenders by registered mail or by
hand. \\Then returned to the bidder by hand, a letter acknowledging receipt
must be signed by the bidder.
mIIIlB!:~~ll~kR~
Page 2J of22
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BY-LAW READ a first and second time this
day of
,2004.
BY-LAW READ a third time and finally passed this
,2004.
day of
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor J. Neil Craig
Clerk, Marilyn Pennycook
Page 22 of 22
Schedule "A'" to By-L3W 2004-
TOWNSHIP OF ORO-MEDONTE
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LlSTlNG OF TENDERS RECEIVED
RE:
Dme Submiued Time SlIbmined , Submiued Bv
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S~hedule "n" to ny-Law 2004 -
TOWNSHIP OF ORO.MEDONTE
RECORD OF TENDERS OPENED
RE:
1--- Submitted Bv Total Bid Amount of DelJosit Comment,'I
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Dept. Report No. To: Prepared By:
PR2004-10 Committee of the Whole Chris Carter
Subject: Department:
Council Request for Exemption- Parks and Recreation
Warminster Annual Santa
C.ofW. Claus Parade Date:
October 27, 2004
Motion # R.M. File #:
Date: RolI#:
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND: II
By-Law No. 99-41 regulates the holding of parades or processions/events in the municipality. Section 8 of the
above mentioned by-law permits that in a situation where a parade or procession/event will last for less than
24 hours, Council may dispense with any or all of the requirements of the by-law.
Mr. Dennis Barkley, organizer of the parade, has requested that Council waive the requirements of the by-law
for the Warminster Santa Clause Parade to be held on Sunday December 19, 2004 at 2:00 p.m.
II ANALYSIS: I
Mr. Barkley has indicated that the necessary emergency services (O.P.P. and Fire Dept) have been notified
along with the Roads Superintendent. This parade is a yearly event, and Council has given permission to hold
the parade in the past and'Naive the conditions of By-law 99-41.
The request and parade route are attached for information.
II RECOMMENDATION(S): ~
1. THAT Report No. PR2004-10 be received and adopted.
2. THAT an exemption to By-law No. 99-41 be granted for the Warminster Santa Clause Parade to be held
on Sunday, December 19, 2004 at 2:00 p.m.
Resl2ectfully submitted,
L~P-
Chris Carter
Recreation Co-ordinator
C.A.O. Comments:
Date:
C.A.O.
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Dept. Head
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Dept. Report No. To: Prepared By:
PR2004-11 Committee of the Whole Chris Carter
Subject: Department:
Council Needs Analysis for the Parks and Recreation
Development of Parkland
C.ofW. (S uga rbush/Horseshoe) Date:
Oct 27, 2004
Motion # R.M. File #:
Date: RolI#:
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
1
During the 2004 budget deliberations staff was directed by Council to proceed with preparing a
"process plan/needs analysis" for the undeveloped parkland in the Surgarbush and Horseshoe area.
In an effort to identify the "stages" necessary to complete a process plan/needs analysis and upon
recommendation by the Township Planning Consultant, leisure Plan Consultant Firm was requested
to submit a proposal.
Leisure Plan International Inc. submitted a proposal at the end of August for services related to the
planning, design and development of existing undeveloped park properties in Sugarbush and
Horseshoe Valley at an estimated further cost of $23,997.96 to provide survey results (Note: the
proposal is available in the clerks office).
It should also be noted, that Mr. Jack Haggerty circulated a survey in the June 2004 Valley Voice
Magazine (attachment #1). Staff has reviewed the survey content and has taken it into consideration
in compiling the proposed survey.
II ANALYSIS:
,
The Leisure Plan proposal was circulated to department heads for comments with respect to process
and costs. Upon review of department heads comments/recommendations staff undertook an
investigation of methods of surveying and related costs (ie: newspaper inserts, postal distribution,
purchase of survey equipment and message centre service).
~-~.}
After comparison of the survey methods with respect to results and the manner in which the survey is
conducted (human contact), the following factors determined that the message centre option offered
the following:
low margin of error
efficiency of time
cost effectiveness
response effectiveness
recurring contact
three week turnaround
report tally upon completion
human factor
It is therefore recommended that a telephone survey be conducted to compile the necessary
information in the preparation of a needs analysis (attachment #2). The survey will provide valuable
input with respect to the following;
Importance of services/programs (ie: trails, adult programs, open spaces, etc...)
How recently each household has participated in organized/non-organized recreational
services over the past year (ie: hockey, photography, volleyball, etc...)
Opinions with respect to recreational activities, parks, facilities that are deemed to be needed
in the Township's parklands.
Feasibility of short/long term projects
Avoidance of duplication of services/facilities
Current usage of programs, facilities and parks
Demographics
The proposed survey (Attachment #2) was formulated following a review by staff of other Municipal
Recreational Surveys in Simcoe County.
It is suggested that the following jurisdictions be included in the survey area: Horseshoe Valley,
Surgarbush, Craighurst and Edgar (attachment #3). Given that there are 1,500 households in the
proposed jurisdiction, a total of 350 surveys will be conducted in Horseshoe Valley, 250 in
Sugarbush, 130 in Craighurst and 30 in Edgar. The number of surveys proposed in each jurisdiction
were arrived at based on population of each area.
It is recommended that staff be authorized to commission a telephone survey, to be conducted by
Simcoe Message Centre for the purpose of determining the design and development of existing
undeveloped park properties in Sugarbush and Horseshoe Valley. Estimated costs incurred would
be $2,730.00 (attachment #4). It is further recommended that the results of the survey, together with
staff's recommendations for development be reported to Council prior to presentation to residents in
a public meeting forum.
- 2-
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II RECOMMENDATION(S):
J
1. THAT Report No. PR2004-11 be received and adopted.
2. THAT staff be authorized to commission a telephone survey for the purpose of determining the
design and development of existing undeveloped park properties in Sugarbush and Horseshoe
Valley.
3. THAT Simcoe Message Centre be authorized to conduct a telephone survey in the amount of
$2,730.00, and be notified accordingly.
4. THAT the results emanating from the survey be presented to Council by staff prior to public
meeting forum.
Respectfully submitted,
?P
Chris Carter
Recreation Co-ordinator
C.A.O. Comments:
Date: D\~ d--,:)-) C)L{
CAO.
00~~
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Dept. Head
- 3 -
/
CM : PAUL wEBER
FAX t.JO. : 7058352444
i
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Jul. 16 2004 01:31PM P2
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LET US KNOW H OW YOU FEEL ABOUT A COMMUNITY P ARX.
~C-'1
Our .someday" park and playground arIDe fm: haW police station site on ~vJrtJ1 Line k another
S-fTlaU step in IDe right diJection Jecently, when IDe township council appJOVOO ~OO or a consultant's
~dy of OUT needs, .00 what facilities we would like to have at the site. We do not have a timetable for
the consulwnt's work, but we are told that a telephone survey of a sampl.ing ofresidents will be a part of
the PlOject, so some of us willlike1y gel a can in the ne;xt few months. ..
With thi. in mind we bave d<<id.-d to conduct our own minHurvey, and we ask tbat mdeT8 take.
few mlnutellto ""mplet. ,his qUHtionnain, and return It to us :as soon ... po..ibJe, either b)' mail to
the HVl'OA (1 lOI11ors..boe Volley Road, Compartment 51, RR#I, Barne,lAM.4Y8), orb)'
d..linring it to my hume man 001 at 49 Fairway Conrt. Alternatively, you willlllso' find tb,. sorvey
, 01> our II"'" ,,'cbsite nnd )'ou C"-ll ,..sponp ,bne if )'ou prefer. Cbeck more lhlUl ooc an.....er ,,'beR
" ppropnate.
, '
1) How strongly do you r.el about then~~, f"i,~5~nm'",:,it)' park in Borsesboy'alley?
Very strongly_ _ _ Somewna1 ,~tJiu~ .,." , lndiffcrent ,.egative
2) \Vho do you mink would be them"~ ~~~~l.u.seTSof a park?
Children Teenagers Adults
3) Vlh"l "r^ 'he sexes, "geS ofyo"r children living at home?
... ,
, , -
--'
-':,-
4) What facilities would you like)o see in a park?
Children's pJayground_ Soccer field_ Softball field_ Tennis courtS_
Basketball coUrt(V,) Skate board;nD surface Other Sports
Picnic tables Open air ice ri..i1k J1her
.,. .
5) Is organized league play imponant to you and your children, or would you visualize IDe park
primarily as a casual recreation site? .
\
6) Would you be P'ep~ to help supervise or organize sportS activities~
7) Would public toilet facilities. at the park be necessary?_ -<-Desirable?
8) The township may ask residents to NY. some part of me costs. Would YO", 1:>e prepared to....
(a) Make a donation of$50 10 $100? YesINo~ (b)Help raise mone:; ":'~I'fNo'
9) Any other comments or suggestions? Use reverse Side if necessary.
OptjJlllal (b'n nrefMabJe)
Name~ _
Address_
Phone_
E-mail "'"
Jack Haggerty,
HVPOA
June, 2004
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Survey of Recreation within the Township of Oro-Medonte
Personal infonnation contained on this fonn is coJJectcd pursuant to The .Municipal Freedom of Information and Protection o..fPrivacy
Act, and will be used for the purpose of a needs analysis of your recreational needs. Questions about this collection should be
directed to the Freedom oflnforrnation Coord-inator, The Corporation oftbe TO....'llship ofOro-Medontc, 148 Line 7 South, Box 100.
Oro. Ontario LOL 2XO
o?-3(
My name is and I am conducting a survey on
behalf of the Township of Oro-Medonte to assess the present and future
recreation needs of the community.
\.oc.;\O
, Would you be willing to participate in the survey which will take approximately 5 minwtes
of your time. YES NO if no, phone # required
1. How would you rate the importance of recreation services to you
and members of your household?
Extremely Important _ Very Important
Reasonably Important _ Not Important
2. Rate the importance of the following items to you and your household:
Low Med High
a) open spaces 1 2 3 4 5
b) walking trails 1 2 3 4 5
c) neighborhood parks 1 2 3 4 5
d) soccer fields 1 2 3 4 5
e) baseball fields 1 2 3 4 5
f) basketball courts 1 2 3 4 5
g) increased maintenance of parks
& facilities 1 2 3 4 5
h) helping residents to organize
their own community
events and activities 1 2 3 4 5
i) community meeting space 1 2 3 4 5
j) squash/racket ball courts 1 2 3 4 5
k) lawn bowling green 1 2 3 4 5
I) outdoor hockey rink 1 2 3 4 5
m) day camps 1 2 3 4 5
n) fitness centre 1 2 3 4 5
0) playground area 1 2 3 4 5
p) school holiday programs
(ie: march break, P .A. day) 1 2 3 4 5
q) pre-school programs 1 2 3 4 5
r) youth programs 1 2 3 4 5
s) adult programs 1 2 3 4 5
t) seniors programs 1 2 3 4 5
u) family/community events 1 2 3 4 5
(I.e. parades)
v) swimming 1 2 3 4 5
w) day care services(including before
and after school care) 1 2 3 4 5
x) snowmobile trails 1 2 3 4 5
y) ATV trails 1 2 3 4 5
z) skateboarding park 1 2 3 4 5
01-3
~c :'j
3. In what recreational/cultural activities does your household participate?
4. Have you Of a member of your household started any new recreational activities
in the last 12 months?
Yes
No
If yes, please specify which ones?
Where
Where
Where
5. Have you or a member of your household stopped participating in any
recreational activities in the last 12 months?
Yes No
If yes, please specify what activity and why you stopped.
6. Do you feel that there are groups of people within your community whose
recreation needs are not being met?
Yes
No
Which groups of people within your community afe not having their recreation
needs met?
0< ~.t(-
~"""'"
7.
In which areas do you believe the Township should focus its efforts?
\oc~
a) Programs
b) Parks
c) Facilities
,
8. In your opinion, if the Township was to pursue one recreation project within your
community the next 3 to 5 years, what should that project be and where should it
be located?
9. How would you suggest funds be raised to pay for any improvements or
enhancements to recreation and facilities within the Township?
a) Have a slight property tax increase
b) Have a moderate property tax increase
c) More donations / fundraising
d) Pay a higher user fee
e) Other
Yes
Yes
Yes
Yes
No
No
No
No
10. Are you currently using private facilities in your community?
Yes
No
Which private facilities?
f} /'
O\~t>
Now a little about you?
\.Dc -~
1. In what area of Oro-Medonte do you reside?
_ Craighurst
_ Horseshoe Valley
Edgar
_Sugarbush
2.
Number of persons in your household?
Adults
Children
3. Which age group does each member of your household fall into?
0-4
5-12
13-19
20-25
26-39
40-64
65+
I thank you for your time and the information you have provided.
.
.
.
.
.
,
.
.
.
.
.
t.--~.1..u:r6 S4W.m."t t<..a.
Craighurst
LEGEND
-
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-
-
o
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o
-
E3
E3
Gl
:[)
ihiral SdUemenl...,...
Indu.trl.1
Commu<:lal
Rtlru RnldenUal
AI'PO'"
(m) Centre tnduetrt.1/Co;nmercie1
Yt. st. Loul. ),lOClU.wne
Bcnuhoe VaUe,. Rd. Special Pallo1 ~.
Re.ldenUal
CroUDd....te:r Reehar,tl Are.
o-m Moraln'll
OpeD. "ute D1.po.-.l Sit.e
ClM"d 'lrut.e Dl,poll&1 Sit.
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UY ,....
TO.mmu> OJ' ORO-lBDOtITI
omCUl :PUN SCKmVUlI
__~~lhnIO
--..
!.ak.
Simcoe
...~
Tht. ..,b",du!. i. tntomded
to b<e. IU~ ... aA .,'nu'view
of U"II land un d"a1F>"Uol:UI
in th. T01I'"O"hip 01 Qro-lIIledoo\4
'or lJ:>,l.erp...lAUo4 "urp".....
pi_.e.",,'e!:' t.o Sr>be,hl.lH .11 to
<'
T01f11.WI! of Ora-Medol
OtnelaJ Plan
AppendU: 1
.
FEBRUARY
.
\s,c--\ \
,4771'K'//~ .,1;1 f!- ,
Simcoe Message Centre Inc.
ContinI/in!! a tradition over 45 veal's of Professional Service
18 Sophia Street, West Barrie, ON L4N IJ2
Barrie (705) 725-0055
(800) 363-6775
Fax: (iOS) i25-1113 "'eb: www.simcoe-meSS3l.!('.com
(800) 304~3322 E-mail: info@simcoe-message.com
Mr. Chris Carter
Township of Oro-Medonte
Recreation Department
October 14, 2004
Attention: Chris Carter
Thank you for the opportunity of providing you with further information on our Telephone
Surveys.
As a veteran of over 45 years in the call handling business, Simcoe Message Centre
continues our tradition of professional service with the expansion of technology.
We are available 24 hours a day, 7 days a week, with a BIG reputation for creative
response solutions, flexibility and personal service. Our tele-receptionists are trained to
handle your calls promptly, efficiently and professionally.
Outbound projects are customized to the customer's request; we can:
. make cold calls in designated areas to follow up on direct mail pieces
. perform telephone surveys or provide follow up calls for a mailed survey
. mail direct packages and do follow up calls
. schedule tentative appointments.
Our Outbound Calling is priced at $35.00 per hour, per rep. We also offer discounted
rates for pre-paid blocks of hours or a specific campaign.
There is a one time set up fee of $200.00, which includes script review and training of
our Tele-Receptionists. A 10% Administration fee also applies.
As our client you make the most economical and/or convenient decision that is best
suited to your company's needs.
~
.
tf---2
Using the information provided in your emaill have customized a quote using
estimated times and numbers.
~C""\~
Number of Residents: 1520
Number of surveys to be completed: 760
Estimated time per completed survey: 5 minutes
Estimated number of calls with no contact: 240 at 30 seconds
This would be an estimated 70 hours of calling time, billed at a discounted rate of
$30.00 per hour = $2100.00
Administration Fee of 10% = $210.00
Report Tally upon completion = $220.00
Set Up Fee = $200.00
This would mean that the estimated total for this campaign would be: $2730.00
plus applicable tax.
All of our telephone survey scripts are programmed into our computer system, our Tele-
Receptionists make the outbound calls directly from their computer terminal.
I would recommend two to three attempts to contact an individual, if no response then
carry on to another resident.
We could begin this project as soon as September 1 2004.
The approximate completion would be three weeks from the start date.
Please contact me if you require any further information at (705) 725-0055 or 1 (800)
363-6775.
We look forward to working with you!
Sincerely,
Tammy Bones
Managing Director
loe
LEISUREPLAN
INTERNATIONAL INC.
r,(~ "'l(O.lL
v, v '\ 'T
C 0.1)
\
20 Maud Street, Suite 400
Toronto, Ontario
Canada
M5V 2M5
Tel: (416) 703-8670 Fax: (416)703-8671
E~mail: leisureplan@leisureplan.ca
August 20, 2004
Ms. Jennifer Zieleniewski
Chief Administrative Officer
Corporation of the Township ofOro-Medonte
148 Line 7 South, Box 100
Oro, Ontario
LOL 2XO
Proposal of Professional Consultin!! Services
1)lanning, Design and Development of the Undeveloped Park Properties in
Surgarbush and Horseshoe Valley
Dear Jennifer,
LeisurePlan International Inc. is pleased to submit this proposal for services related to
the planning, design and development of existing undeveloped park properties in
Sugarbush and Horseshoe Valley. This is an area of work in which we have extensive
expenence.
The planning, design and development of the existing undeveloped park properties is a
three phase process. This proposal for services focuses on the first phase of the process;
research and analysis leading to the establishment of parkland development options. The
two subsequent phases include the preparation and review of park development concept
master plans (Phase II) and the preparation of detailed design drawings (Phase III).
This Proposal contains our proposed methodology to undertake this assignment, the cost
to undertake the work and project timing. A list of our relevant experience and a detailed
description of our senior team members are provided in the appendix to this proposal.
We believe that until Phase I is completed, it is premature to prepare work plans and cost
estimates for the tasks that would comprise Phase II and Phase III. At the appropriate
time we would be pleased to provide a proposal for those services to you.
I
You can be assured that we will give the project our greatest effort and commitment.
Yours truly,
LeisurePlan International Inc.
John A. Stevenson, B.A., M.Sc., MCIP, RPP
President
2
1.0 OUR TEAM
John A. Stevenson and Nanna Draper comprise our team of professionals for this
assignment. John is the President of LeisurePlan and is uniquely qualified for this role as
he has 25 years of experience in all aspects of leisure planning, public consultation and
park land design. Nonna Draper has been a Recreation Planner with LeisurePlan for over
fourteen years and has conducted numerous related studies throughout Ontario.
Our team also includes Eric P. Jones and Associates, a telephone polling company based
in SI. Catharines. Eric P. Jones and Associates will administer the telephone surveys of
households proposed as part of this proposal. They have worked with us on many of our
assignments over the past ten years.
2.0 PROPOSED RESEARCH METHODOLOGY
The process that would lead to detailed designs of the undeveloped park properties in
Sugarbush and Horseshoe Valley is comprised of the following 3 phases:
Phase 1:
Research, Analysis and Establishment of Parkland Development Options
This phase includes the conduct of the following types of research and
analysis to establish development options for the undeveloped park
properties in Sugarbush and Horseshoe Valley:
. Reviewing trends in demographics to determine the nature and
characteristics of the users of the proposed parks
. Reviewing local, provincial and national trends in park design,
maintenance, operation, and outdoor recreation activity participation
to assist in determining the existing and potential future nature of park
planning, design, development and use
. Reviewing relevant municipal policies, studies, plans and reports
which may impact the planning, design and development of the
undeveloped parks
. Preparing a profile of the nature of existing municipal parkland
service planning and provision standards
. Assessing the undeveloped parks to determine the strengths,
weaknesses, opportunities and constraints of relevance to the
planning, design and development process
. Identifying residents' and municipal elected officials' opinions, ideas,
priorities, preferences and concerns regarding existing parks in the
Township and the undeveloped park properties in Sugarbush and
Horseshoe Valley
. Identifying options for the planning, design and development of the
undeveloped park properties in Sugarbush and Horseshoe Valley
3
Phase JJ:
Development of Park Development Concept Master Plans
This Phase builds on the results of Phase I, through the development of
park development concept master plans and the identification of capital
and operating cost estimates associated with each concept. The park
development concept master plans should be presented and reviewed by
residents of each community and a final, preferred master plan established
for each park.
Phase 11l:
Detailed Landscape Design
The final phase in the park planning, design and development process
includes the development of detailed landscape design drawings and
construction specifications for each proposed park.
At the end of Phase 1II the planning and design process is complete and
the construction of the parks can be implemented.
The following methodology describes the tasks associated with the conduct of Phase 1.
4
Phase I:
Research, Anal)'sis and Establishment of Parkland Development
Options
Task I:
Client Meeting
We will meet with the Municipality's representative to:
. Review the proposed study methodology, respective roles and responsibility and
study timing.
. Identify any additional infonnation required from the Municipality.
. Review the proposed promotion and publicity activities (see Task 2).
. Review the proposed public consultation activities (see Tasks 11 and 12). We will
confinn with the client the purpose and process for each consultation activity.
Subsequent to this meeting we will fonvard to the Municipality's representative:
. A list of any potential additional infonnation requirements.
. The promotion and publicity materials identifying the timing for each to be
distributed to local media.
Task 2: Initiate Promotion and Publicity Activities
A series of promotion and publicity activities will be undertaken throughout the project
as follows:
. Press releases will be submitted to local media to announce the major milestones
of the study including the start of the study, the start of the telephone surveys, the
public meetings, as well as to call for the submission of briefs (see Tasks 3, 11
and 12). Each press release will contain contact names and numbers of the
consultants and a representative of the Municipality.
We will prepare the copy for all press releases as well as a schedule for their
distribution. We assume that the Municipality's representatiye would distribute
the press releases to appropriate local media such as local newspapers and radio
stations.
. Posters will be placed in municipal facilities such as the municipal offices, the
community centre in Horseshoe Valley and any other potential public notice
boards in Sugarbush and Horseshoe Valley to adyertise the public meetings to
residents of the two communities. The posters will describe the purpose of the
5
public meetings and identify the date, time and location of the activities, and a
contact name and number for residents to contact for further information.
. We will prepare text for inclusion on the municipal website to increase residents'
awareness of this park plam1ing and design exercise, including a description of the
purpose of this project and how residents can be involved (i.e. the submission of
briefs, public meetings, fact sheets, and household survey).
. We will prepare a project "fact sheet" which will summarize the purpose of the
project and the opportunities for public involvement. The "fact sheet" will also
contain space for residents to provide their ideas, comments and, concems
regarding municipal park planning and design in their community. We assume
that the Municipality will distribute the "fact sheets" to municipal facilities where
residents may pick them up. The "fact sheets" will contain information regarding
how to submit their comments to the consultants.
Task 3: Call for Submission of Briefs
The call for the submission of briefs is an opportunity for any resident of the community
to formally submit their personal comments, questions, opinions, concerns and
suggestions concerning the planning and design of parks in the Township in general and
in Sugarbush and Horseshoe Valley specifically.
The call for briefs will be issued through several means including press releases, posters,
fact sheets and public meetings.
Residents will be able to send their comments directly to the consultants by mail, fax or
electronically bye-mail or to a designated municipal representative. We assume that any
briefs received by the designated municipal representative will be forwarded to the
consultant. We will review and document each submission received. Identified issues,
concerns and suggestions will be assessed as part of the analysis of park planning and
design options.
Task 4:
Review of Current Relevant Municipal Policies
We will review relevant existing municipal policies and practices regarding the planning,
development and design of park land (e.g. provision standards, maintenance, use and
users, etc.) and identify their implications to the planning, development and design of the
undeveloped parks in Sugarbush and Horseshoe Valley.
6
Task 5:
Review of Relevant Studies. Plans and Reports
We will review existing studies, plans and reports relevant to the planning and design of
park land and identify their implications to the planning, design and development of the
undeveloped parks in Sugarbush and Horseshoe Valley. Examples of relevant studies,
plans and reports include:
. Parks and Recreation Master Plan
. Secondary Plans for Sugarbush and Horseshoe Valley
. Strategic Plan
. Zoning By-law
Task 6: ldentifv Kev Demographic Trends and Factors
We will review and assess population projections and demographic data concerning the
existing population in Sugarbush and Horseshoe Valley. We will identifY and consider
key demographic trends and factors that may influence the future demand for municipal
parks and recreation services in these communities such as potential population growth
resulting from the anticipated additional residential development.
Task 7:
Assessment of Trends Associated with the Provision of Municipal
Parkland Services
We will prepare an assessment of local, provincial and national trends in the following
areas which will be relevant to the planning and design of the undeveloped parks in
Sugarbush and Horseshoe Valley:
. Outdoor recreation program/activity participation and participants
. Parkland operational parameters
. Parkland design, development, construction and financing
Task 8: Interviews with Municipal Elected Officials and Relevant Municipal Staff
We will conduct interviews with municipal elected officials to obtain their opinions and
priorities regarding the planning and provision of municipal parkland services in general
and in Sugarbush and Horseshoe Valley specifically.
We will conduct interviews with relevant municipal staff to confirm municipal parkland
planning, provision and design policies and practices in the Township in general and in
Sugarbush and Horseshoe Valley specifically.
7
Task 9:
Assessment of Undeveloped Park Properties
We will assess the undeveloped park properties in Sugarbush and Horseshoe Valley to
identify strengths, weaknesses, opportunities and constraints for the potential
development of the properties for passive and active outdoor recreational activities. The
following aspects will be assessed:
. Land area, configuration and orientation
. Slopes and gradients
. Adjoining and abutting land uses
. Natural features
. Existing vegetation
. Existing facilities and support services
. Vehicular and pedestrian access
. Access for maintenance
. Services (water, electricity, sewer, gas)
It should be noted that we have not provided for any type of environmental evaluation of
the properties. If it is detennined during the study that an environmental evaluation is
required, this service will be provided at separate cost, upon approval from the
Municipality.
Task 10:
Assessment of Existing Parkland
We will review existing parkland in the municipality to develop a profile of the typical
municipal parkland development and provision approach. The factors to be reviewed
include:
. Role and function
. Land area, configuration and orientation
. Relationships among park components
. Vegetation, hard landscaping
. Facilities (types, scale, etc.)
. Support services (lighting, fencing, pathways/linkages, trails, signage, seating,
washrooms, etc.)
. Vehicular and pedestrian access
. Access for maintenance
. Services (water, electricity, sewer, gas)
. Compatibility with surrounding land uses
. Sight lines/visibility
. Set backslbuffers
. Landscape treatment
. Maintenance
8
For the existing parks in the communities under study, we will also assess whether they
can potentially accommodate any additional outdoor facilities or whether existing
components within these parks may be more appropriate to be provided as part of the
future park development.
Task]] :
Public Meetings
A public meeting win be conducted 1n each of the COll11i1Unities of Sugarbush and
Horseshoe Valley tQ:
. Increase awareness of the study among residents
. Explain the purpose of the study and the study process
. Obtain residents' ideas, opinions and concerns regarding the planning, design and
development of the undeveloped parks in their respective communities
We propose to hold the public meetings prior to the conduct of the Household Survey in
order to further promote and publicize the Household Survey to:
. Explain the reasons why not all residents will be contacted as part of the Survey
. Encourage residents to participate if they are contacted
The public meetings will be conducted as follows:
. There will be a formal presentation by the consulting team to describe the purpose
of the study, the study process, and opportunities to participate.
. A qucstion and answer period will be conducted regarding the information in the
formal presentation.
. We will provide participants with the opportunity to express their initial ideas,
opinions and concerns regarding the existing parks in their community and the
undeveloped park properties in Sugarbush and Horseshoe Valley.
. Participants will be provided with a comment sheet/questionnaire to record their
ideas, opinions or concerns regarding the planning, design and development of the
undeveloped parkland in their respective communities. The completed comment
sheets/questionnaire will be collected from participants at the end of the meeting.
The results of the public meeting and omments sheets/questionnaires will be documented.
9
Task l2:
Conduct Two Surveys
We propose to conduct two telephone surveys. One survey will be of a statistically valid
and representative sample of households in Sugarbush and one survey will be a
statistically valid and representative sample of households in Horseshoe Valley. The
purpose of the surveys is to establish residents' opinions concerning current and future
priorities for municipal park related services in their respective community.
We recommend conducting a "telephone survey" technique as it provides a "guaranteed
sample size". This means that we can ensure a specific sample size (number of completed
surveys), which cannot be guaranteed with other types of surveys (mail or drop-off). This
will ensure that the results are statistically valid and representative of the households in
each community.
The sample universe will be all households in each community of Sugarbush and
Horseshoe Valley. We will obtain a list of telephone numbers either from the
Municipality (if this infonnation is available), from appropriate telephone directories for
the area, or from a list management company authorized by Bell Canada. The final digit
of each number will be systematically inereased/deereased to ensure that unlisted
telephone numbers are also included.
A total of 1 76 questionnaires will be completed in Sugarbush and 239 questionnaires will
be completed in Horseshoe Valley. This will ensure a statistically valid and
representative sample of households in each community at a 95% confidence level and
5 % margin of error.
Up to three call-backs will be made to each randomly selected telephone number to
complete an interview before the number is discarded if there is no answer, or when the
selected respondent is not at home. This is especially important in a survey of this nature
since there is the possibility of biases with one call only, that those who are "out
recreating" or commuting may be left out of the survey.
The questionnaire will be developed in conjunction with the Municipality's
representative. Question areas for the survey will include the following:
Current use of parks within Oro-Medonte
Current use of parks outside the municipality
Residents' participation in selected recreational activities (fall, winter, spring and
summer)
Residents' opinions and preferences regarding the design of the undeveloped
parks (e.g. passive, active or a combination of passive/active)
Respondents' opinions/preferences of the type and nature of outdoor facilities to
be provided in the undeveloped parks
Respondents' opinions/preferences of the type and nature of support services to
be provided in the undeveloped parks (e.g. washrooms, benches, lighting, signage,
etc.)
10
_ Identification of potential concerns and issues such as safety.
lt has been assumed that the questionnaire will take ten minutes on average to administer.
A pre-test of the questionnaire will be conducted to test for interview length, respondent
comprehension and questionnaire flow. Revisions will be made to the questionnaire as
required.
Task ]3:
Analvsis of the Research
We will analyze the results of the research. The products of the analysis will include:
. A summary of residents' opinions, ideas and concerns regarding park planning,
design and development in the Township in general and in Sugarbush and Horseshoe
Valley specifically.
. A statistically valid and representative representation of the opinions, priorities and
concerns of households in Sugarbush and Horseshoe Valley regarding existing park
resources and the future planning, design and development of the undeveloped park
sites. The results of this research can be extrapolated to all households in each of the
two communities.
. The opinions, ideas and concerns regarding park planning, design and development
among relevant municipal staff.
. The opinions and priorities regarding park planning, design and development among
municipal elected officials.
. A profile of municipal parkland planning, design and development in the Township.
. The strengths, weaknesses, opportunities and constrains relevant to the planning and
design of the undeveloped parks in Sugarbush and Horseshoe Valley.
. A prioritized list and description of potentia] facilities and support services to be
included in the undeveloped parks in Sugarbush and Horseshoe Valley.
Task ]4:
Identification of Park Deve]opment Options
We will identify and document park development options for the undeveloped parks in
Sugarbush and Horseshoe Valley. The options will be illustrated using genera] space
programs and relationship diagrams. The development options for the undeveloped parks
in Sugarbush and Horseshoe Valley will include the identification of:
. Ro]e and function
. Proposed park facilities and equipment (inc]uding passIve and active activity
areas)
. Relationships among park components
. Hard and soft landscape treatment
. Support services (lighting, fencing, pathways/linkages, trails, seating/picnic areas,
washrooms, etc.)
II
o Vehicular and pedestrian access
o Access for maintenance
We will idcntify the relationship between the proposed parks and the existing parks for
each option.
We will identifY a preferred option based on the assessment of the findings of the
research conducted to date.
Task 15:
Report: Park Development OPtions
We will document the results of Tasks 3 to 14 in a Report.
Task 16:
Client Meeting
We will meet with the Municipality's representative to review the Report.
We will prescnt the Report to Council if required.
Task ] 6 represents the completion of the actlvltles associated with this proposal for
(Phase I of the park planning, design and development process).
As identified in the introductory letter and the introduction to the proposed methodology,
the next steps in the park planning, design and development process would include the
following (in order):
o Identification of park development concept master plans.
o The review of the park development concept master plans by residents, municipal
elected officials and relevant municipal staff.
o The selection of a preferred concept for each park.
o The preparation of detailed design drawings and construction specifications for
each park.
The park development concept master plans would include concept drawings of the
proposed parks and cost estimates for each component of the park development.
Residents, municipal elected officials and relevant municipal staff should be provided
with the opportunity to review and comment on the park development concept master
plans. These reviews may result in changes or modifications to the concepts and the
selection of a preferred concept.
]2
4.0 COST ESTIMA TE AND PROJECT TIMING
4.1 Cost Estimate
We have estimated the total cost of Phase I as described in this proposal to be $23,997.96
inclusive of all professional fees, expenses and the GST.
The cost estimate includes the following allowances:
sub-total
$1 1,380.00
$ 796.60
$12,176.60
Professional Fees:
GST:
sub-total
$ I 1,048.00
$ 773.36
$ J] ,821.36
Expenses**:
GST:
**Note: This includes the costs associated with the Surveyors and the acquisition of
telephone numbers as well as travel, photocopying, long distance telephone
and fax, couriers and graphics.
4.2 Project Timing
We anticipate that all of the tasks associated with Phase I would be completed within 12
weeks. Assuming a start date the week of August 23-27, 2004, Phase I would be
completed by the week of November 8-12, 2004.
13
APPENDIX: OUR TEAM AND RELEVANT EXPERlENCE
OUR TEAM
LeisurePlan lntemational Inc. is a multi-disciplinary consulting firm specializing in the
planning, design, management and implementation of projects related to recreation,
culture, heritage, tourism and economic development.
The firm has both the expcrience and capability to provide a comprehensive range of
services across the full planning and development process. Previous assignments have
included conceptual, policy framework analysis, master and strategic planning,
operational reviews, market opportunity research, community needs assessments and
financial feasibility analyses. With regard to establishing outdoor recreation and culture
facility requirements and park assessments, LeisurePlan has conducted over fifty studies
of a similar nature.
The firm's practice is national and international in scope with assignments completed in
the provinces of Ontario, Quebec, New Brunswick, Nova Scotia, Newfoundland and
Saskatchewan and internationally.
John A. Stevenson, B.A., M.Sc., M.C.J.P., R.P.P.
President, LeisurePlall IlIternational IJlc.
Role: Proiect Director
John A. Stevenson is a professional planner and President of LeisurePlan lntemational
Inc. John has been providing professional consulting advice and direction to the public,
non-profit and private sectors for over 25 years. He is recognized as one of Canada's
leading consultants in recreation, culture, heritage, tourism and park planning and design.
John has extensive experience in planning the provision of park services and facilities. He
has conducted 30 related studies and 27 master plans which involved aspects of park
planning and design throughout Ontario, within Canada and internationally. He is
knowledgeable in all areas of municipal and non-municipal park planning and provision
including defining long term facility requirements, design and capital and operating
costing.
John also has extensive experience in the objective assessment and development of
municipal parkland and related facility provision strategies. He has a comprehensive
understanding of all aspects of municipal park planning, design, development and
operation.
John will be involved in all aspects of this project. He will attend all client meetings, as
well as assume primary responsibility for report preparation and presentation.
14
Norma Draper, B.A.A.
Senior Consultant, LeisurePlanlll1emational Inc.
Role: Senior Consultant
Nonna Draper has over 14 years of experience in the provision of professional consulting
services to municipalities, non-profit organizations and the private sector throughout
Ontario.
Nonna's experience. with municipal parks and open space is varied including the analysis
of facility and support service requirements, the design and implementation. of public
consultation activities, and the analysis of trends in demographics and park design.
Nonna has participated in ] 5 master plans and parkland studies which involved park
planning throughout Ontario.
Nonna will be involved in all aspects of this project and will maintain the day-to-day
contact with the client.
RELEVANT EXPERIENCE
LeisurePlan International Inc. and our project team have completed a number of relevant
projects that have involved the identification and analysis of parkland facility and support
service requirements. The following summarizes our relevant experience.
We have undertaken a variety of parks service planning assigrunents for Municipalities
throughout Ontario including:
. Whitchurch-Stouffville . Newmarket . Uxbridge
. Markham . Aurora . Toronto
. St. Catharines . Hamilton . Niagara Falls
. Linco]n . Grimsby . Stoney Creek
. Port Co]borne . Fort Erie . Scarborough
. Flamborough . Bur]ington . Mississauga
. Ennismore . Wasaga Beach . Pickering
. Goderich . Owen Sound . Tiny
. Alliston . Simcoe . Sarnia-C]earwater
. Caledonia . Sudbury . London
. Haldimand-Norfo]k . Wingham . Brighton
. Dorset . Victoria Harbour . Logan
. Oshawa . Port Hope . East York
. Ajax . Espanola . E]ma
]5
The following is a list of all of our relevant projects.
Parks Planning and Design
~ City of Port Colbome, Ontario: Skate Park Plan
~ City of Port Colborne, Ontario: Lighted Soccer Field Tournament Complex
Master Development Plan
~ City of Port Colbome, Ontario: T.A. Lannan Sports Complex Master
Development Plan
~ Metro Toronto Parks and Property Department, Ontario: 1993 and 1994 Park User
Survey
~ Metro Toronto Parks and Property Department, Ontario: Park Planning and
Design Trends Analysis
~ Metro Toronto Parks and Property Department, Ontario: Landscape Assessment
Program
~ Metro Toronto Parks and Property Department, Ontario: Park Mapping Review
~ Metro Toronto Parks and Property Department, Ontario: Regional Park Survey
Study Update
~ City of Toronto, Ontario: Don Valley Trail Use Study
~ City of Toronto, Ontario: Study of the Potential Recreational Uses of the Don
Valley
~ Town of Fort Erie, Ontario: Crystal Beach Public Parkland Acquisition Strategy
~ City of Scarborough, Ontario: Harrison Estates Master Plan
~ City of Scarborough, Ontario: Birc1unount Park Redevelopment Study
~ Millstead Developments Inc., Ontario: Gateway Park Conceptual Plan
(Peterborough)
~ Linmac Developments Inc., Ontario: Wellers Bay Retirement Community
Outdoor Recreation Area Plan
~ City of Samia-Clearwater, Ontario: Brights Grove, Huronview Park Feasibility
Study
~ Town of Lincoln, Ontario: Jordan Park Master Development Plan
~ Town of Lincoln Ontario: Community Park Conceptual Plan and Feasibility
Study
~ Town of Aurora, Ontario: Woodlot Policy
~ Town of Aurora, Ontario: Aurora South Parkland and Recreation Development
~ Town of Aurora, Ontario; Parkland Design and Subdivision Application Review
~ Village of Victoria Harbour, Ontario: Community Park Conceptual Master Plan
~ Village of Victoria Harbour, Ontario: Waterfront Development Master Plan
~ City of Oshawa, Ontario: Oshawa Harbour and Secondary Plan Area
Redevelopment Study (Parks and Marina Component)
~ Town of Aurora, Ontario: Highland Heights Park Conceptual Design
16
Parks, Recreational, Cultural and Tourism and Master Plans
~ Town of New market: Parks, Recreation and Culture Master Plan
~ Town ofFlamborough Ontario: Community Needs Assessment - Master Plan
~ City of St. Catharines, Ontario: Recreation Master Plan
~ Town ofWhitchurch-Stouffvi]]e, Ontario: Leisure Services Master Plan Update
~ Town ofWhitchurch-Stouffvi]]e, Ontario: Leisure Services Master Plan
~ City of Port Colbome, Ontario: Culture and Recreation Master Plan
~ Town of Fort Erie, Ontario: Leisure Master Plan
~ Town of Grimsby Ontario: Recreation and Parks Master Plan Update
~ City ofSamia~CJearwater, Ontario: Recreation Master Plan Update
~ Town ofWasaga Beach, Ontario: Tourism, Recreation and Culture Master Plan
~ City of Stoney Creek, Ontario; Culture and Recreation Master Plan
~ Bronte Creek Provincial Park, Ontario: Core Development Program Master Plan,
Feasibility Analysis and Marketing Strategy
~ City of Owen Sound Ontario: Comprehensive Recreation Master Plan
~ Township of Ennismore, Ontario: Recreation and Parks Master Plan
~ Central Lake Ontario Conservation Authority, Ontario: Outdoor Recreation
Master Plan Strategy
~ Township ofUxbridge, Ontario: Culture and Recreation Management Plan
~ Town of Lincoln, Ontario: Culture and Recreation Master Plan
~ Town of Goderich, Ontario: Recreation and Parks Master Plan
~ Township of Elm a, Ontario: Recreation and Parks Master Plan
~ Town of Simcoe, Ontario: Recreation and Leisure Master Plan
~ Town of Alliston, Ontario: Culture and Recreation Master Plan
~ City of Hamilton, Ontario: Culture and Recreation Master Plan
~ Town of Grimsby, Ontario: Recreation and Parks Master Plan
~ Metropolitan Toronto, Ontario: Regional Parks Master Plan
~ Town of Espanola, Ontario: Culture and Recreation Master Plan
~ Town of Ajax, Ontario: Recreation and Parks Master Plan
~ Town of Wing ham and Area, Ontario: Recreation Master Plan
Outdoor Recreation Facility Feasibility Studies
~ City of Port Colbome, Ontario: Sports Complex Feasibility Study
~ Lindsay Boys and Girls Club, Ontario: Facility Feasibility Study
~ Caledonia Community Centre Committee, Ontario: Community Centre Feasibility
Study
~ Town of Markham, Ontario: Armadale Community Centre Feasibility Study
~ Town of Pickering, Ontario: lee Facilities Feasibility Study
~ Hamilton East Kiwanis Boys and Girls Club, Ontario: Facility Feasibility Study
~ Veneto Federation of Ontario, Ontario: Community Centre Feasibility Study
17
\.nJ- \
1
TOWNSHIP OF ORO-MEDONTE
Report
Dept. Report No. TO: PREPARED BY:
FD 2004-09 Committee of the Whole Lvnn Burness F.D. Secretarv
Council SUBJECT: DEPARTMENT:
Monthly Fire Report Fire and Emergency Services
C.ofW. For May, 2004 DATE:
October 27, 2004
Motion # R.M. File #:
Date RoU#:
Date
Station
Time
Type
Location
Damage
2004/05/01 Moonstone I 20:39:28 I Other 05952 LINE 9 NORTH
i Medical/Resuscitator Call
i 2004105/01 Moonstone 17:48:12 Vehicle Accident Highway 400 SIB
2004/05/01 Shanty Bay 23:41:17 Asphyxia. Respiratory I 00024 Howard Drive
Condition
i 2004/05/03 Hawkestone 17:07:371 Unauthorized Controlled Line 13 South
Burnino
2004105/04 Warminster 18:29:421 Unauthorized Controlled 00014 LAKEVIEW DR
Burnino
.2004105104 Shanty Bay 20:08:13 Overheat - Chimney. 00449 LINE 6 SOUTH
Masonrv
2004105106 Horseshoe 9:46:05 ' Co-detector 00007 Highland Drive
2004/05106 Hawkestone 22:02:53 Co-detector I 00001 CEDARBROOK
CRES.
2004/05/06 Horseshoe 14:51:30 Fire - 3352 Penetanguishene Rd. $50,000.00 L
Communitv/Exhibition/Da $100000.00 S
2004/05108 Hawkestone 12:24:18 Unauthorized Controlled 00465 LINE 7 NORTH
Burnino
2004105/08 Hawkestone I 3:04:51 Overheat - Vehicle - Highway 11 N/B
Mechanical
2004/05109 Hawkestone I 20:53:26 Human - Perceived 00066 RIDGE RD. E. I
I Emeroencv
i
12004105109 Hawkestone 123:51:171 Dead on Arrival 00006 CAMPBELL AVE.
\Qd-d
Date
Station
Time
Type
Location
Damage
2004/05/10 Warminster 15:02:28 I Vehicle Accident 09829 HIGHWAY 12
i
2004/05/12 Moonstone 13:41:24 ! Alarm Equipment - 00012 MOONSTONE I
Malfunction CRES. I
I I
I 2004/05/12 Moonstone 13:30:49 Incident Not Found Highway 400 N/B I
I
,
2004/05/14 Warminster 12:10:29 Alarm Equipment - 04031 LINE 13 NORTH
Accidental
2004/05/15 Moonstone 4:45:07 Alarm Equipment - '268 Moonstone Road East
Malfunction
2004/05/161 Rugby 13:06:421 Person Fainted, Nausea 00002 SMALL CRES
,
I
I 2004/05/16 Horseshoe 11 :03:52 I Spill. Miscellaneous Penetanguishene Road
2004/05/16 Warminster I 22:54:53 Heart Attack, CPR 00007 BARR AVE.
2004/05/16 Warminster 7:07:51 Vehicle Accident Highway 12
2004/05/16 Shanty Bay 19:31:09 Assistance to Other Fire 748 Penetanguishene
Department Road
2004/05/21 Shanty Bay 22:21 :22 Unauthorized Controlled 00295
Burnino PENETANGUISHENE RD.
2004/05/21 Hawkestone 23:28:49 Assistance to Pollee Ridge Road
2004/05/21 Hawkestone 22:38:161 Asphyxia. Respiratory 00007 SHEWCHENKO
Condition I RD.
2004/05/22 Shanty Bay 114:08:04 Vehicle Accident Highway 11 N/B
2004/05/22 Hawkestone 12:21:58 Vehicle Accident 2021 Ridge Road
12004/05/22 Shanty Bay 22:32:57 Asphyxia, Respiratory 00150 LAKESHORE RD.
Condition W.
. 2004/05/22 Moonstone 2:47:24 Vehicle Accident Moonstone Road West
2004/05/23 Hawkestone 19:58:29 Power Lines Down, 154 Line 11 North
Arcina
2004/05/24 Horseshoe 16:20:02 Power Lines Down, 213 Horseshoe Valley Rd. I
Arcina
2004/05/24 Hawkestone 15:22:44 Water Rescue Mill Street
2004/05/24 Rugby 16:45:02 Asphyxia, Respiratory 26 Cameron Drive
Condition
2004/05/24 Shanty Bay 20:01 :51 Other 166 Line 3 North 1
Medical/Resuscitator Call
2004/05/28 Warrninster 9:10:51 Asphyxia, Respiratory 1719 Warminster S.R.
Condition
2004/05/281 Moonstone 22:30:51 Asphyxia, Respiratory 61 Eady Station Rd.
Condition
2004/05/28 Hawkestone 16:05:41 Overheat. Chimney- 403 Line 11 South
Masonrv
2
\..Q,6 -3
Date
Station
Time
Type
Location
Damage
2004/05/29 Hawkestone I 22:06:34 Human. Perceived I 66 Line 15 South
Emeraencv
2004/05/29 Shanty Bay 7:39:56 ' Fire. Trailer 5 Line 1 South $10,000.00 L
Combination (Auto $0.00 S
2004/05/30 Hawkostone 112:34:12 Asphyxia, Respiratory 15 Shoreline Drive .
I Condition
Structure and Vehicle Fire
Dollar Value Lost
$60,000.00
Dollar Value Saved
$100,000.00
Medical Calls
2004
12
2003
15
3
~ ~-'-\
Monthlv Fire Report for Mav, 2004
Trainino Sessions
Station #1
Station #2
Station #5
Shanty Bay
Hawkestone
Warminster
2
2
2
Ins ection Record for the Month
Commercial
1
Industrial! Mercantile
2
Wood stove
4
Station #3
Station #4
Station #6
Horseshoe
Rugby
Moonstone
2
2
2
Fire Prevention / Public Education
Residential! Bed & Breakfast
Schools! Assembly! Church
Daycare! Camps / Hall Tours
Comments or Recommendations bv Fire Chief and/or Deputy Fire Chief
Extra trainina / Seminars and Events Attended
Ontario Fire Chiefs Training Seminar! Conference
New Firefighter Recruits, First Year Exam
Resp~lIy submitted,
0/ /)
/71. VfvL-/L '4~~
/ Ly,tln Burness,
Secretary, Fire and Emergency Services
C.A.O. Comments:
~
C.A.O
Date:
Dept.
Head
4
3
2
\.oe-\
TOWNSHIP OF ORO-MEDONTE
Report
Dept. Report No. TO: PREPARED BY:
FD 2004-10 Committee of the Whole Lvnn Burness. F.D. SecretarY
Council SUBJECT: DEPARTMENT:
Monthly Fire Report Fire and Emergency Services
C. of W. For June, 2004 DATE:
October 27, 2004
Motion it A.M. File it:
Date Roll it:
Date
Station
Time
Type
Location
Damage
12004/06/01 Moonstone 23:24:35 Power Lines Down, 5116 Line 10 North
Arcina
[2004/06/02 Warminster 6:20:37 Overheat - Water Heater! 66 Ward Ave.
I i
,
! 2004/06/02 Warminster 9:52:38 Human - Perceived 1231 Line 15 North I
Emeraencv
2004/06/02 Shanty Bay I 2:42:05 Vehicle Accident Highway 11 SIB
I
2004/06/03 Warminster 15:05:05 Heart Attack, CPR 51 Goss Road
12004106/04 Rugby 22:03:31 Overheat - Flue Pipe 12446 Old Barrie Road East
2004/06/06 Horseshoe 18:24:53 Human - Perceived 13 Cayuga Court
Emeraencv
2004/06/06 Hawkestone 6:29:11 Alarm Equipment - 211 Eight Mile Point Rd.
Malfunction
12004/06/10 Shanty Bay 11:25:41 Unauthorized Controlled 10 Martinbrook Cr.
i , Burninq
2004/06/13 Shanty Bay 15:32:55 Cuts, Abrasions 8 Parkview Ave.
2004/06/13 Hawkestone 14:28:06 Alarm Equipment - 744 Line 11 North
Malfunction
2004/06/15 Hawkestone 9:37:29 Alarm Equipment - 744 Line 11 North
Malfunction
2004/06/16 Rugby 15:54:38 Vehicle Accident 1376 Line 13 North
I I
,
~~-d
Date
Station
Time
Type
Location
Damage
2004/06/161 Warminster 10:51 :12 1 Human - Perceived 1066 Warminster S.R.
i Emeroencv
2004/06/16 Horseshoe 16:01 :39 Call Cancelled on Route 2106 Horseshoe Valley Rd'l
2004/06/17 Moonstone 117:36:22 Vehicle Accident I Highway 400 N/B
!
I
12004/06/17 Warminster 2:25:51 1 Call Cancelled on Route Anderson Liine
,
2004/06/18 Horseshoe 11 :37:421 Vehicle Accident Line 5 North
I
2004/06/19 Shanty Bay 19:17:551 Asphyxia, Respiratory 946 Penetanguishene Rd.
Condition
2004/06/19 Moonstone 17:38:071 Unauthorized Controlled . 6170 Line 4 North
, Burnino !
2004/06/20 Warminster 20:28:42 Call Cancelled on Route Warminster S.R.
'2004/06/25 Shanty Bay 11 :47:05 Co-detector 272 Lakeshore Road W.
2004106/25 Hawkestone 14;42:05 Unauthorized Controlled 723 Line 7 South
Burnino
2004/06/26 Shanty Bay 16:07:40 Overheat - Other Lighting 1490 Highway 11 South
Eouinment
2004/06/26 Hawkestone 12:41 :17 i Unauthorized Controlled 56 Lakeshore Road E.
I Burnino
2004/06/271 Hawkestone 17:22:10 Fire - Open Land (Light Line 12 South
I Ground Cover, Bush,
12004/06/271 Hawkestone 16:42:23 Other 120 Ridge Road East I
I I Medical/Resuscitator Calli
,
. 2004/06/271 Moonstone 1:32:53 Heart Attack, CPR I 4951 Line 9 North
2004/06/27 Hawkestone 17:30:02 Fire - Open Land (Light Line 11 South
, Ground Cover, Bush,
, 2004/06/28 Hawkestone 21 :25:16 Alarm Equipment - 567 Line 11 South I
Malfunction
2004/06/29 Moonstone 120:43:40 Incident Not Found Highway 400 SIB
2004/06/30 Horseshoe 115:00:10 Co-detector 13 Pods Lane
I
Structure and Vehicle Fire
Dollar Value Lost
$0.00
Dollar Value Saved
$0.00
Medical Calls
2004
5
2003
9
2
lo€ -, ')
Monthly Fire Report for June. 2004
TraininQ Sessions
Station #1
Station #2
Station #5
Shanty Bay
Hawkestone
Warminster
2
2
2
Station #3
Station #4
Station #6
Horseshoe
Rugby
Moonstone
2
2
2
Fire Prevention I Public Education
Commercial
5
Residential' Bed & Breakfast
3
Industrial' Mercantile
2
Schools' Assembly I Church
1
Wood stove
1
Daycare' Camps' Hall Tours
4
Comments or Recommendations b Fire Chief and/or De u Fire Chief
Extra traininQ / Seminars and Events Attended
Chiefs' Meeting
Meeting with Point to Point Communications (radio and pagers)
Automatic Aid Meeting
Meeting with Horseshoe, Regarding Carriage Hills, Building A, Alarm System
Ontario Building Courses
Air Brake Course for Firefighters.
/!
/1
:~Uy suzritted.
/7/~(/}V'YLC' fr{~~~
Y Ly. n Burnes~
S cretary, Fire and Emergency Services
C.A.O. Comments:
Date:
C.A.O
:~
I
Dept.
Head
~
~-t- \
Dept. Repmt No. To: Prepared By:
ADM 2004.044 Committee of the Whole Jennifer Zieleniewski
Subject: Department:
Council Administration
Council and Committee
C.ofW. Meeting Cancellations and Date:
Christmas Shutdown October 20, 2004
Motion # A.M. File #:
Date: RolI#:
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
II
In previous years, Council approved the closing of the municipal office between Christmas and New
Year's Day. In addition, Council and Committee meetings have been cancelled due to the timing of
the holiday season.
II ANALYSIS:
,
Attached for Council's consideration is a calendar for the months of December 2004 and January
2005. The calendar outlines the dates being recommended for Council and Committee Meeting
cancellations and Christmas Shutdown.
The following Council and Committee Meeting cancellations are recommended:
December 22/04 - Committee of the Whole with a Special Council immediately
following to ratify Committee of the Whole recommendations
January 5/05 - Council Meeting cancelled
In accordance with the Collective Agreement article 18 subsection 18.01 "the Corporation
recognizes the following as paid holidays for permanent employees: 'h day before Christmas
Day, Christmas Day, Boxing Day, 'h day before New Year's Day and New Year's Day." The
employees have been polled (attached) and it is therefore recommended that the New Year's Day
statutory holiday be observed on Thursday December 30, 2004. Emgloyees would be required draw
two days of their 2004 holidays to provide for 'h day on December 24 , 'h day on December 31st, and
one day on December 29th, 2004. Employees with less than the required number of days in their
\0\ - 9-
'vacation bank will have the option of drawing on their 2005 entitlement or taking. the time off without
pay.
Payroll would be processed prior to the proposed shutdown due to bank holiday closures. The Public
Work's department crews will be on call in the event of inclement weather. The Oro-Medonte
Community Arena will be open during the shutdown with the exception of Christmas Eve, Christmas
Day, New Year's Eve and New Year's Day.
It is therefore recommended that the Council and Committee Meeting schedule and Christmas
Shutdown be approved as outlined.
11 RECOMMENDATION(S):
,
1. THAT report # ADM 2004-044 be received and adopted;
2. THAT the holiday shutdown commence at 4:30pm on Thursday, December 23rd, 2004 to 8:30am
Monday, January 3'd, 2005 inclusive; .
3. THAT the Administration Centre, Roads Yards and the Oro-Medonte Community Arena be posted
accordingly;
4. THAT the December 22/04 Committee of the Whole be held with a Special Council immediately
following to ratify recommendations and the January 5th, 2005 Council Meeting be cancelled;
5. AND that staff and the public be notified accordingly.
Respectfully submitted,
I C-
~
fer Zieleniew
Administrative Officer
- 2 -
h~!~
I.f' '\\
~g .-~!
< 'l
TOWNSHIP OF ORO.MEDONTE
BOX 100
ORO, ONTARIO
LOL 2XO
Phone (705) 487 -2171 Fax (705) 4870133
\yt - '3
MEMORANDUM
TO:
F:<OM:
r; ATE:
RE:
All Township Staff
TAMARA OBEE, Human Resources Officer
October 4, 2004
Christmas Shutdown
Christmas Shut-down is being proposed as follows:
The Administration Centre and Roads Yards would be closed from 4:30pm on Thursday
December 23/04 to 8:30 am Monday, January 3, 2005.
According to the Collective Agreement Section 1 8.02 "When any of the holidays
specified in Article 18.01 falls on a Saturday or Sunday, the next regular day of work
shall be deemed to be the holiday". We are proposing that the New Year's Day Statutory
Holiday be observed on Thursday December 30, 2004 instead of Monday, January 3,
2005. Full consensus is required.
If all employees agree, two days holidays will be required to facilitate Christmas
Shutdown 2004, in lieu of 3 days.
Please find attached a calendar outlining the proposed shut-down dates.
Please indicate your preference and sign below. 1 require all responses by
Thursday, October 14, 2004 at 12:00pm. A non response will be taken as
agreement.
o ] agree 'v;th obSErving the January 1 Statutory Holiday on Thursday, December 30, 2004.
o ] disagree with observing the January 1 Statutory Holiday on Thursday, December 30, 2004.
Signature
Thank you, Tamara
~~-q
~~
3
4
8
9
10
11
12 13 14 15 16 C1 IS
19 20 21 i ~lnm~~ 01 23 2. 25
Ofn~ 0>...........
u... ","booM ,- Cbri_...
,...", Closed at lJ11~1';- "'"
",",.,u~ 4;3Opm
""... boo1ld"l
..:~
26 27 28 29 30 31
3 5
Office Council
Open MeeUng
8:30am Cancelled
9 10 11 12 13 14 15
16 17 18 19 20 21 22
I
---- ;;zt~_
23 2< 25 26 27 28
30
31
I
Analysis of Current Legal Account
1-66-664-221-654 as at October 14, 2004
Date Vendor . Description General EDC Appeal Plan 709 HilIway AJ6I03 . Belt PaJlots North Rotstein Thatcher
28-Jan~04 Klaus N. Jacobv Columbus BOvS Club 503.67 .-.-
06-Feb-04 Town of Midland Sept-Dee 553.95 -
11-Mar-04 Adjust g5t rebate _ 0435.48
---"'-,~ "AIrd & Benis ---- - ---
17-Mar-04 ~al fees. to Jan. 31 9,015.65
17'=-Mar.04 ~ird & BerHs legal fees to Jan. 31 7,149.89
17-Mar-04 Aird & Berlis Legal fees to Jan. 31 4,~7.~,65
S1=-Mar-04 Aird & Berlis Legal fees 10 Jan. 31 1,627.85 .....
3j:'Mar-04 Aird & Berli"s Legal fel?s to Jan. 31 . =_1,~
31-Mar-04 Aird & Berl\s--- ~eg~~f~~~J~a..!l:.-~1 :i76~6:i
21-ADr-04 Aird & Berl"i"s Gold Mtn to Dee 11 130.00 .---_. .
2~~4 ATr<f&-Serlis Le~~!-(~~Fe~.2! 2,309.57 .----.
3.1-Apr.04 Ajrd&Be~11s Leg~~ees 10 Feb.27 .. ,2_12.92-
~l.Apr.O~ Aird & Berlis leQal f~es to Feb.27 --. ,,_.~,., 172.00 -- -_..-~
21-A~4 Aird & Befiis--- Records Retention 2,85-':08 .- e--- .
~_!.:!'Pr-04 . Aird & Berhs Eve Pianton! - Feb 13 293.49 --
21-Apr-04 Aird & Berlls Legal fees to Feb~ 10 452.11 -----
26-'Aor-04 A9j. Leigh Rd. Closure -188.00 ...---"..
:1!.:i'~4_ A\rd & BerHs Legal fees to Feb. 27 . 2,820.26
27.Apr-04 Aird & Berhs Legal fees to .l:.eb. 29 37,463.95
12-Mal-04 Russell, Christie Dr. Francis~Bass Lake 10,383.77
'17-Mav-04 Aii'd & BerHs Twp share only 2,683-:05 1-----
19.M~~ Alrd & aerUs Legal fees 10 ~ar. 29 2,025.65
19-MaV-04 Aird & SeMis Legat fees to Mar. 31 315.00
1~~-04 Aird & Berl'is ~al fees 10 Mar. 31 7,318.25
~'!l':.04 Alrd & Bedis Chrislian Horizons 228.0.0
,19-May-04 Aird & BerHs . Legal fees to Mar. 30 1,993.67 ---
26-May-04 Aird & Berlis Legal fees to Mar. 31 59,567.00 -c-
26.May-04 Aird & BerUs Horseshoe.. Condo 1,249.0~
16.Jun-04 Aird & BcrHs 2008628 001 LId. 30.40
16-Jun-04 Aird & Bertis LeQal fees to Apr. 21 361.77
16-Jun-04 Aird & Berlis Le(El1 fees 10 Apr. 2.8 2,885.71
16.Jun.04 Aird & Berlis Leoal fees to Aor. 30 , 16,201.03
23-Jun-04 Aird & BcrHs Le9al fees to Apr. 30 9,344.30
29~Jun~04 Aird & Berlis Leoal fees to May 31 18,262.28
29-Jun-04 Alrd & Berlis Kamlnskv Sev anoeal 256.51
All fees quoted are net of gst rebate
Page 1 of 2
Prepared by Bonnie McPhee
October 14. 2004
b
...D
,
---
Date
Vendor
'2'9~jun~64 Ajrd .a.-Berns
-~{9~Jun~04 Alrd&BerliS
29-Jun-04 Aird&"BerliS
29-Jun-04 Aird & S"e-rli"S"
29..Jun~04 Aird & "Berils
OB-Jul:Q4 i\ird '&"Seriis
~fWul--64 Aird & -SerJis
18-Aug-04 'R:~sse.!I.!-<2~E~:>!i.~
'19~Au ~04 Bourne. Jenkins
08-Sa -04 Town of Midland
1 S.Se .04 Aird &BeiiiS
i 5-5e -04 Aird & SerifS
15-Sep-04 Afrd & BerUs
-?2-S~2:Q~ -,Ajra':[.~~ll~.=
22~Sep-04 Town of Midland
~:S~p..Q4 f_~~!.jer. F~~
29-5e -04 Minister of Fin
06~Oct-04 Alfd-&BerI1s"
g6-0ct-04 Ai'rd~&~i~~~-'
06-0ct..Q4 Aird & BarHs
06-0cl-04 Aird & Berlis
Description
Legal fee~~y].!
Eve Pianton! ~ May 25
Pkimr:-OclO2
LeQ,~1 fees to ~~~
Legal fees to May 27
~f!.9~! fees to ~~L~_!
Rd Allow-Us 45 & 46
Legal Connrm-audiiOra
Ferrier-registration _..
Township share . economist
'LeQal fees to Jun. 29 .
Legalfeest0JiJl1.30'-
~;l~!..!~l~~.~~-._~"_.-
Legal fees to May 30 _~
Township share .economist
re~regjstralion of deed .
BmbiiiyHOiiow-===_.
~~ fees It!. Jul. 3L_..___
Graham Contravention
~e'eStoM3'O--~='.-~
Lecal fAes to Jul. 30
Total DeT breakdown
GROSS TOTAl. PER riENEfW. LEDGER
All fees quoted ere net of gst rebate
Page 2 012
Analysis of Curren I Legal Account
1_66_664_221-654 as at October 14. 2004
General I EDC Appeal
163.22
57.00
23.50
90.00
.., 66.08
1,!l,61.81
-
4-:-371.27
249.08
146.73
970.69
771.34
32.695.98
226,705.37
611.28
87.32
3.935.60
Plan 709
-
HlIlwa'll A3fi/03. Belli Pallets North
1,301.25
7,775.051--..... .-'-
52.167.64
-
_..~.__.~.
2,577 ~~
108.060.18
4,792.57
182.27
171.00
2.598.56
Rofstoll1
350.0r-
-
18.953.39
Thatcher
63.00
.,--
'598-:1'9
. -,._~.
3,501.45
--
Prepared by Bonnie McPhee
October 14, 2004
6'
~
})
rvk,e VGLg"orV
il-r. cJ1! 0 f
~~1
1 Motion No. CW-22
Moved by Hughes, Seconded by Fountain
It is recommended that formal notification be sent to Aird ,& Berlis LLP specifying
'\ Council's expectation of compliance with their September 7,2004 written quote of
, $25,000.00 as their total costs for defending the Drohibycky Appeal.
"
Carried.
-'. Page 9
Committee of the Whole Meeling - October 13, 2004
, .
.. 18/2€(12884 18: 13
" .
4158531515
AIRD BERLIS LLP
PAGE 82 # 2
p~,U
VV15 (0 n
~
AIRD &BERLIS lLP
" B.afrl!;lm ~nrl5<'>lk.itQn
P.J!entw 71~dE Marl-Aim"
Chr:l5lClphar J. wmioma
Direct "16.865.7745
E"ffiaJt cwllliams@alrdber1is.com
Our File No. 81688
October 20, 2004
BY FACSIMILE
PRIVATE AND CONFIDENTIAL
Mayor and Members of Council
Township of Om-Medonte
P.O. BoX 100
Oro, ON LOL 2)(0
Aftenlion:
Jennifer Zleleniewskl
Dear Sirs/Madames:
Re: Plan 709 Legal Bills
We have been provided with a resolution of the Committee of the Whole dated October
13, 2004 regarding fees with respect to the Drohibycky/Plan 709 appeal to the Court of
Appeal. We have also been provided with an e.mail from Deputy Mayor Hughes to the
CAO dated September 24, 2004 and the package of bills which Mr. Hughes refers in his
aforereferenced a-mail. Based upon our understanding of the issue raised by Deputy
Mayor Hughes and our review of our files in this matter, it appears that there is a
misunderstanding of our advice regarding the cost to complete the appeal, and some of
the additional work which we have done on Ihis file at the request of the Township, which
was not directly related to the appeal.
Backqround
Following receipt of Mr. Justice O'Connell's Decision on Drohibycky et ai's application
released on December 31, 2003, we were instructed by the Township to commence an
appeal of said decision to the Ontario Court of Appeal. This flowed from a meeting with
Council on January 7, 2004. Also in accordance with the instructions of Council. we
initiated and participated in extensive settlement discussions and meetings with all parties.
In addition, it was necessary to seek clarification of Mr. Justice O'Connell's decision
through a re-attendance and argument in the Judge's Chambers. At this time, the form of
the order (which was also disputed) was settled by the Judge. While pursuing settlement
and clarification of the Judge's decision, we also, as required by various limitation periods,
proceeded with the preparation of the appeal documents.
BCE Place. Suite HIOO, B())l: 754.181 Bi:lyStfeet, Toronto. Ontario. e:.~da M5J 2T9 T: ~16<862. '500 F: 416.883.1$15
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October 20, 2004
Page 2
We reporte<! back to Council at various times on the results of the settlement discussions
and clarification of the decision and settlement of the order.
In response 10 a requesl by the CAO, we provided a letter dated May 11, 2004 (referre<!to
in my report to Council of September 7, 2004) in which we stated that the cost to
'complete the appeal", as of May '1, 2004, would be approximately $20,000.00. At that
time, considerable work had been completed on preparation of the appeal and matters
involving the settlement of the order, clarification of the decision, and settlement
discussions as described above had also been completed. My intention in the May 11,
2004 correspondence was to indicate !he cost in my estimation of what was still required
to finalize !he appeal of Justice O'Connell's decision to the Court of Appeal. This amount
was never intended to cover work on any collateral issues or work already undertaken but
not yet billed. If, for example, Council had determined at that point it wished to abandon
the appeal, then we would have. billed the Township for work done up to that point for the
work on the appeal and other mallers completed in accordance with the instructions of the
Township.
Following the May 11, 2004 letier, a number of collateral issues were raised; including the
status of the agreements of purchase and sale, and whether the appeal would in of itself
obligate the Township to complete the transaction. We also attended at Township Council
to answer a number of questions regarding the entirety of the Plan 709 matter, including
other options to attain the Township's objectives. Responding to these issues involved
not only my own time, but also that of Randy Hooke, an expert in Real Property Lawwith
the firm, These were not matters nor issues that I anticipated dealing with in completing
the appeal.
In respect of the appeal specifically, Drohibycky raised a new issue in their materials
regarding use of easements which has to be researched and responded to. The decision
of Mr. Justice O'Connell dealt wllh an issue not anticipated or argued during the hearing in
front of him, specifically that a contract can exist separate and apart from a restrictive
covenant regarding limitations on the use of land. Therefore, unlike many appeals.
considerable new research had to be undertaken.
The Bills
I understand that Deputy Mayor Hughes has added the totals of 3 bills being those of
May, June, and July which arrived a1 a total figure of $37.858.34. Having reviewed the
aforereferenced bills in regard to the above, we advise as follows.
The May 28, 2004 bllllng in the amount of $9,998.40 represents services rendered for the
month of April which should not be considered in my quote. A portIon of the June 14,
2004 billIng, $5,878.50. is for services rendered for the month of May prior to my May 11
quote for completion of the appeal. This was work which had been completed at the lime
I wrote my letter of May 11, 2004 and was not work or time that I was considering when I
indicated that it would cost approximately $20,000.00 to 'complete the appeal".
Therefore, the balance of the June 14, 2004 billing for services rendered in May with
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October 20, 2004
Page 3
respect to the appeal is $13,662.14. The July billing in the amount of $8.319.30 is all
actual cost for the appeal.
As a result, our bills and charges in the billings noled above relating to the completion of
the appeal itself following my letter of May 11, 2004 10 Ms. 2ieleniewski and Memorandum
of September 7,2004 are approximately $21,981.44 ($13,662.14 + $8,319.30) and not
$37,858.34. There will, of course, be additional costs relating to the other issues we had
been asked to address, as well as the argumenl of the appeal to the Court of Appeal in
December, and the final preparation for that argument.
Hourly Rates
We note that there was concern raised regarding the fees billed by Mr, John Swan. Mr.
Swan is a noted expert in contract law. He is a professor of law of McGill University, and
a former professor with !he University of Vicloria and the University of Toronto. He is also
a. lecturer at Osgoode Hall Law School. Mr. Swan conducted research, provide<! an
opinion and assisted in drafting those portions of the Township's appeal factum related to
the contractual issues raised by Mr. Justice O'Connell (which is note<! were not argued
before him).
I would note that my regular billing rate is per hour. For the last many years, I
have provided services to the Township of Oro-Me<!onte on most matters (including this
one) at a substantially reduced rate of ~ per hour. I would also note that most of
the worK on this file has been undertaken by myself at per hour and by Ms.
Eileen Costello, an associate with the firm at r per hour. I am not aware of any
other client thaI t provide a discount to at this rate.
Other Issues
It appears Ihat Mr. Swan's billing rate was made public. We view our rates as confidential
and to be considered as a business record in accordance with the Municipal Freedom of
Information and Protection of Privacy Act. Dissemination of that information could
potentially have negative repercussions on our firm's competitive position. We specifically
do not consent to the dissemination of this material and would ask that information
regarding our billing rates be kept strictty confidential between the Township and
ourselves.
Finally, while it is always open to Council to authorize the provision of confidential legal
opinions, etc. to the public and to waive privilege regarding the same. we would not
recommend that details regarding our bills be made public as information contained in
them may prove helpful to parties adverse in interest to the Township in this ongoing
litigation.
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October 20, 2004
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ConclusIon
In closing, I do apologize if my memorandum of September 7, 2004 and my letter of May
11,2004 were not clear, I certainly view the Township as a valued client and my estimate
of the costs at the lime was my best estimate based on a go-forward basis and not
anticipating the direction to undertaKe new research and report into other issues.
Yourf very truly,
AIRO & jLi LLP
Christo~l~al;
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Dale of Billing Services Rendered Payment Dale Total Invoice Appeal Portion Prior to May 11/04
May 28, 2004 April 30, 2004 June 23, 2004 $ 9,998.40 $ $ 9,998.40
June 14,2004 May31,2004 June 29, 2004 $ t9,540.64 $ 13,662.14 $ 5,878.50
July 30, 2004 June 28, 2004 September 15, 2004 $ 8,319.30 $ 8,319.30 $
$ 37,858.34 $ 21,981.44 $ 15,876.90
EDC AP,.,,! , Rotsteinl
Date Vendor ,Description General Plan 709 i Hillway A36l03.Befl Pallets North! Thatcher
I I I ! I
28.Jan.()4 !KlausN.Jacohv Columbus Bovs Club 503.67 ! I I
06.Feb.()4 !Town of Midland Sepl.Dec 553.95 I
11.Msr..o4 I Adjust gst rebate -435.48 ,
17.Mar.()4 lAird & Berlis leQal fees to Jan, 31 9,015.65
17-Mar-04 iAird& Berlis legal fees to Jan. 31 , 7,149.89
17.Mar.()4 lAirdS BerUs Legal fees to Jan. 31 4,579.65
31.Mar.()4 lAird & Berlis Legal 1ees 10 Jan. 31 I 1.627.85
31.Mar.()4 lAird & Befiis ILegal fees to Jan. 31 1,406.52 ,
31.Mar.()4 lAird & 8erlis Legal fees to Jan. 31 376.63
21.Apr.()4 :Aird& Berlis Gold Mln to Dee 11 130.00
21.Apr'()4 INrd&Berlis leaal !eesto Feb.27 2.309.57
21.Apr.()4 INrd& Berlis Legal fees to Feb.27 212.92
21.Apr.()4 :Aird& Berlis lecalfeesloFeb.27 172.00
21.Aor.()4 !Aird& Berlis Records Retention 2,851.08
21.Apr.04 NnI& Benis Eve Piantoni- Feb 13 29349
21.Apr'()4 Nrd& Befiis LSQslfees 10 Feb. 10 452.11
26.Apr.()4 Adj.leioh Rd. Closure .188.00
27.Aor'()4 lAird & Serlis Leoal fees to Feb. 27 , 2,820.26
27.Apr'()4 INrd&Berlis lecallees to Feb. 29 37,463.95
12.Mav.()4 IRussell,Christie Or. Francis-Bass Lake 10,383.77
17.Mav-04 'Nrd& Berlis Twpshareonlv 2,683.05'
19.Mav-04 lAird & Benis Leo:al fees to Mar. 29 I 2,025.65
19.Mav-04 INrd & Berns Leo:alfeestoMar.31 I 315.00
19.Mav-04 lAird & Berlis Leaal fees to Mar. 31 : 7,318.25
19.Mav-04 !Aird& Berlis Christian Horizoos 228.00
19.Ma~04 Aird& Berlis Legal fees to Mar. 30 1,993.67
26.Mav.()4 Aird& Berlis Legal fees 10 Mar. 31 59,567.96
26.Mav.04 Aird& Berlis Horseshoe. Condo 1249.02
16.Jun.Q4 ,Aird & Berns 20086280ntltd. 3040 ,
16.Jlln..Q4 lAird & Berlis Leaal fees 10 Apr. 21 351.77
16-Jlln-04 iAird& Berlis lecalleestoApr.26 2,685.71
16-Jun.04 Aird& Berlis Leaal fees to Api'. 30 16,201.03
23-Jun..()4 Nrd&Berlis le9allees to Apr. 30 9,344.30
29-Jun..()4 Aird& Berlis Leaal fees 10 Mav31 18,262.28
29.Jun.()4 Aird& Bertis Kaminskv Sev appeal 256.51
29-Jun-04 Aird& Berlis Leaalfees to May31 83.00
29.Jun.()4 Nrd& Berlis EvePiantonj-May25 163.22
29.Jun.()4 Aird& Berlis Pklnd-Oct02 57.00
29.Jun.()4 lAird & Berlis Ileoallees to May03 350.08
29-Jun..()4 iAird& Berlis Lel:lallees 10 Mav27 182.27
08.Jut.()4 lAird & Benis leoall..s to Mav 31 1,301.25
14.Jul.()4 lAird & Berlis Rd Mow.Lts 45 & 46 23.50
18.Aug.(J4 IRussell,Chrislie Legal Confirm-auditors 90.00
19.Auo-04 IBoume,Jenkins Ferrier-regislral\on 66.08
08.Sep-04 IT own of Midland Township share - economist 611.28
15.Sep-04 lAird & Berlis Legal fees 10 Jun. 29 1,861.81
15.Sep-04 !Aird& Berlis Leo:al fees to Jun. 30 7.775.05
15-Se0-Q4 Nrd&Benis Lmlalfees 10 Jun. 28 598.19
22.Sep.()4 Aird& Berlis L€;:Ja11a€:sloMav30 4,371.27
22.Sep.()4 Town of Midland Township share -economist 87.32
29.Sep-04 'Ferrier, Fred re.registration of deed 249.08
29.Sep.()4 MinislerofFin Hillbilly Hollow 146.73
06.0ct.()4 AinlSBenis legal fees loJul. 30 970.69
06.Oct.()4 Aird& Befiis Graham Contravention 777.34
06.OcI.()4 iAird& Berlis Legal fees to Jut 30 2,577.13 I
06.0ct.()4 INrd&Benis Legal fees 10 Jul.30 171.00
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I Total per breakdown 32.695.981 3.935.601 52,167.64' 108,060.18 4,792.57 2,598.5li1 18,953.39 3,501.45
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GROSS TOTAL PER GENERAL lEDGER 226,705.37 I
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Date of Billing Services Rendered Payment Date T otallnvoice Net of GST Appeal Portion Other Issues
February January 30, 2004 March 17, 2004 $ 9,646.75 $ 9,015.65 $ 6.769.53 $ 2,246.12
March February 10, 2004 April 21, 2004 $ 483.76 $ 452.11 $ 452.11 $
April March 31, 2004 May 19, 2004 $ 7,830.53 $ 7,318.25 $ 6,632.22 $ 686.03
May April 30, 2004 June 23, 2004 $ 9,998.40 $ 9,344.30 $ 6.441.50 $ 2,902.80
June May 30, 2004 June 29, 2004 $ 19,540.64 $ 18,262.28 $ 13,194,20 $ 5,068.08
July June 30, 2004 September 15, 2004 $ 8,319.30 $ 7,775.05 $ 7,775.05 $
$ 55,819.38 $ 52,167,64 $ 41,264,61 $ 10,903.04
Per Balance Sheet Amounts paid with respect to 709 total $52,167.64.
August July 31, 2004 unpaid $ 1,379.61 $ 1,289.36 $ 373.83 $ 915.52
September August 30, 2004 unpaid $ 2,749.35 $ 2,569.49 $ 467.29 $ 2,102.20
October September 30, 2004 unprinted/unpaid $426.93
$ 59,948,34 $ 56,026,48 $ 42,105,73 $ 13,920,76
\C\ - \
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: COMMITTEE OF THE Prepared By:
WHOLE
PW2004-07 Jerry Ball
Subject: Department:
Council
Speed Reduction - Line 7, Public Works
C.ofW. South of Hwy. #11 Date:
September 30, 2004
Motion # R,M. File #:
T08-12728
Date: . Roll #:
II BACKGROUND:
~
Correspondence dated July 7,2004 was received by Ms. Kathy Hurst, Director of Operations for the
Trinity Community Presbyterian Church, requesting consideration being given to reduce the speed
limit on line 7 South between Hwy. #11 and Ridge Road. This section of road is currently posted as
an 80 km/h zone from the Hwy. #11 exit ramp to approximately 250 meters north of the intersection
of Ridge Road, at which point the speed limit is reduced to 50 km/h, southerly to Lakeshore Road.
In 1998, Simcoe County downloaded line 7 South from Hwy, #11, south to Lakeshore Road, to the
municipality, Due to the rural characteristics of line 7 South from the Hwy, to the Ridge Road, it was
the opinion of the Public Works Department, at that time, that the existing speed limit of 60 kmlh
should be increased to 80 km/h as it would not affect the safety of motorists along this section of
road,
This two kilometer section of line 7 South has eleven (11) homes, plus the newly-constructed
Church and Municipal Office, with a daily traffic count of 1,750 vehicles. line 7 South has numerous
vertical curves (rolling hills) and narrOW shoulders, with one hill, which fronts the Trinity Church and
Municipal Offices, not meeting the required 135 metre safe stopping sight distance for an 80 km/h
zone referred to in our Roadway Service Standards.
Iq - 'd-.
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ANALYSIS:
Upon reviewing this speed reduction request with the roadway speed designation of our Roadway
Service Standards, it is recommended that the speed limit be reduced to 60 km/h to meet the
required safe stopping sight distance of 85 metres, and to provide a safer environment for pedestrian
traffic due to narrow road shoulders and high traffic volume,
I
i RECOMMENDATION(S):
1. THAT Report No. PW2004-07 be received and adopted.
2. THAT the speed limit on Line 7 South, from the Hwy. #11 exit ramp and approximately two
kilometers south, to roughly 250 metres north of the Ridge Road intersection, be reduced to 60
km/h.
3. THAT the Clerk be authorized to prepare the necessary By-law.
4. THAT the Public Works Superintendent advises Ms. Kathy Hurst of Trinity Community
Presbyterian Church accordingly.
5. AND THAT the Public Works Department erects the necessary signage on Line 7 South.
Respectfully submitted,
~
Jerry Ball
Public Works Superintendent
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
PD 2004-53 Committee of the Whole Andria LeiQh, Senior Planner
Subject: Department:
Council
Refund of Application Fee on Planning
C.ofW. Zoning By-law Amendment for
Tom Chillman
Concession 8, West Part of
Lot 26 (Oro)
Date:
Motion # ~ . . ..." 'lnnJl
R.M. File No.
Date: D14013813
I'
II BACKGROUND/ANALYSIS:
On September 22, 2004 a letter was received at the Committee of the Whole meeting from Tom
Chillman in regards to obtaining a refund for applications for minor variance and zoning by-law
amendment that had been submitted to the Township for consideration. This request was referred to
staff for a report for Council's consideration. A copy of Mr. Chillman's letter is attached for Committee's
reference.
The subject property is currently zoned Shoreline Residential (SR) in the Township's Zoning By-law.
According to the landowner, the ice hut rental establishment has been in existence since 1967 which
would pre-date the first Zoning By-law for the Township. The current use of the property is not permitted
by the Shoreline Residential zone and based on its length of existence would be deemed to be a legal
non-conforming use, While the property can continue to be utilized specifically for the ice hut business
no other commercial uses are permitted under the current zoning.
In May 2004 Mr. Chillman submitted an application for a Minor Variance to allow for an expansion to a
legal non-conlorming use which would permit a 1200 square loot addition to the existing detached shop
structure and increase the maximum lot coverage lor accessory buildings on the lot to 7.8 % instead of
the 5% permitted by the zoning by-law. This application was circulated in accordance with the provisions
of the Planning Act on May 27, 2004, The Committee 01 Adjustment members and Planning
Department staff conducted a site visit on June 1, 2004 to review the application. The Building
Department also conducted a site visit on May 28, 2004 and provided written comments requiring
~<A -d
verification ot setbacks hom the new building to the existing septic system. A planning report was
prepared for the hearing scheduled for June 10, 2004 which recommended that the application be
denied as it did not meet the tests for an expansion ot a legal non-conforming use as identitied in the
Township's Official Plan, The Committee deterred the application to allow the applicant an opportunity
to review the application and his options further with the Planning Department. To date, this application
continues to be deterred and Mr. Chillman will be requested to either proceed with the consideration ot
the application or to withdraw the application,
The Minor Variance Application Fee is $ 600.00 which includes the $ 500.00 Committee ot Adjustment
fee and $ 100.00 for the Sewage System Inspection review under Part 8 of the Building Code both ot
which are non-retundable as indicated on the application. This was submitted by Mr, Chillman with his
application in May 2004.
Based on the work completed in reviewing the Minor Variance application by both statl and the
Committee ot Adjustment, it is not recommended that the $ 600.00 application fee be refunded.
In June 2004 Mr. Chillman submitted an application for a Zoning By-law Amendment which would have
re-zoned the property to a Local Commercial Zone to recognize the legal non-conforming ice hut rental
establishment and would have allowed for the addition to the accessory building without the need tor the
minor variance. This application was circulated to Department Heads and required Agencies tor
comments in July. A report was prepared by Meridian on August 3 for the Planning Advisory Committee
meeting of August 9. This report was discussed at the Committee meeting and the recommendation to
proceed forward to a Public Meeting was adopted by the Committee and forwarded to Council for
consideration at their meeting of September 1. On August 31, Mr. Chill man withdrew his application.
The Zoning By-law Amendment Application Fee is $ 2450.00 which includes the $ 1250.00 non
refundable application fee and the $ 1200.00 refundable deposit. The Taritl of Fees By-law indicates
that the retundable deposit shall be utilized for actual costs incurred for such items as consulting
(planning, engineering, and other) and that these fees will be charged directly to the applicant and
deducted from the refundable deposit. Mr. Chill man submitted the $ 2450.00 with his application in June
2004.
The only portion of the application fee which statl are authorized to return to Mr. Chillman are the funds
remaining in the retundable deposit account. Of the total $ 1200 submitted by Mr. Chillman, $ 526.28
was paid to Meridian tor the preparation and completion of the Planning Report and subsequent
discussion with Mr. Chillman at the time of the withdrawal. On this basis, $ 673.72 is being returned to
Mr. Chillman.
With respect to the non-refundable application fees for the Zoning By-law Amendment, it is recognized
that this application was withdrawn early in the planning process prior to the scheduling and notification
ot the Public Meeting and consideration of a Zoning By-law Amendment. However the application was
circulated for review and comment by Planning Department staff and the application was reviewed at a
Planning Advisory Committee meeting prior to the withdrawal of the application. On this basis, a full
refund of the non-retundable application tee cannot be recommended.
As the applicant has paid the cost for the review completed by Meridian from the retundable deposit and
limited additional work was completed in-house it is recommended that half of the application fee (in the
amount ot $ 625.00) be refunded with the other half covering the cost of the circulation by statl and
attendance at the Planning Advisory Committee by statl and PAC members.
2
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II RECOMMENDATION (S):
1. THAT Planning Report PD2004.53 be received and adopted;
2. That a refund of the Application Fee for 2004.ZBA.15 in the amount 01 $ 625.00 be paid to Mr.
Tom Chillman;
3. That the Treasury Department be so advised. ; and
4. That Mr. Chillman be advised to either proceed with the deferral 01 his Minor Variance application
or formally withdraw this application.
Respectfully submitted,
-d~M~~
Senior Planner
C,A.O. Comments:
Date:
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Township of oro-Medonte
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971 Line 75, R.R.#l
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I RECEn/Err)
SEP 1 ] 1001 I
ORO-MEDONTE I
TOWNSHIP
september 8, 2004
To whom It May Concern:
In an attempt to put up a large workshop (30 X 40) on my property,
I was instructed by the planner to apply for a minor variance, as I was
advised I am near full capacity for outbuildings.
I did so and paid the Township of Oro-Medonte the $500. fee, plus
$100. for a septic inspection??? Then on April 23rd I attended a meeting
to see if the minor variance would be approved or not, And of course the
application was denied.
I then spoke with Adrian Lee and she advised to apply to change my
propery to full commercial, (I thought I was already commerical, as I have
been paying commercial taxes for over ten years!) that this would make it
easier to get approval to build the shop I wanted. so, On June 14th I issued
a cheque in the amount of $2450. payable to the Township of Oro-Medonte to
do this,
and
was
There was a meeting in August (sometime), of which I was not informed,
therefore did not attend, I was only aware of a scheduled meeting that
to be held on September 13th.
In conversation the followin9 week I spoke to a past council member
and he advised me to back off, that lf I was full commercial it would give
me more headaches that I need. Also, if I want this route I would have a
problem if I ever decided to sell my property that it would have to sell as
a fish hut operation only, no other business would be allowed.
I have decided not to continue on this venture, and leave my property
the way it is, and am applying to the Township to reimburse me the $3000.00.
YO""TC~e~
Tom chillman
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. REport No. To: Prepared By:
PD 2004-54 Committee of the Whole Andria Leiqh, Senior Planner
Subject: Department:
Council
Exemption to Sign By-law 99-2 Planning
C.ofW. for Concession 2, East Part of
Block A, 51 R-27093, Pt 3 &
Part of RP 51R-27093, Parts 1
& 2 (Oro), Roll Number 43-46-
010-007 -02200-0000
Date:
Motion # ...,n ..,nnA
R.M. File No.
Date:
I'
II BACKGROUND/ANALYSIS:
On September 8, 2004 a letter was received at the Committee of the Whole meeting from Mr.
Michael Jones of Double Take Signs Inc, regarding an exemption from the Sign By-law
requirements. This request was referred to staff for a report for Council's consideration, A copy
of Mr. Jones' letter is attached for the Committee's reference.
Currently Section 5 of the sign by-law prohibits all signs that incorporate in any manner any
flashing or moving illumination which varies in intensity or which varies in colour, and signs
which have any visible moving parts, visible mechanical movements, or other apparent
movement, other than that involving the time or temperature and signs which by reason of size,
location, content, or coloring obstruct the vision of drivers, or detract from the visibility or
effectiveness of any traffic sign on public highways.
The intent of this section was to ensure that signs were not installed that caused a visual
distraction for drivers on a public highway and also to ensure that the rural character of the
Township is maintained without an influx of visually distracting signs on the highway,
~\'-d-
The applicant has provided additional information that shows the style and size of sign
proposed and this is attached for the Committee's review. The sign will have a maximum of
nine images which scroll in a sequence which is the reason the sign was classified under
Section 5 of the by-law. The sign would be placed such that it would face towards the building
and would not be visible from Highway 11. Approval from the Ministry of Transportation will stiU
be required prior to the issuance of a building permit. While the sign would be visible from Line
2 South it would be at such a distance that it should not have a negative impact or cause a
visual distraction.
Given the location of the sign and the style and size of the sign it would be deemed to maintain
the intent behind the sign by-law and as such it is recommended that an exemption to the by-
law be granted,
I'
II RECOMMENDATION (S):
1. THAT Planning Report PD2004-54 be received and adopted; and
2. That the lands legally described as Concession 2, East Part of Block A, 51 R-27093, Pt 3
& Part of RP 51 R-27093, Parts 1 & 2 (Oro), Roll Number 43-46-010-007-02200-0000 be
granted an exemption from Sign By-law 99-2 to permit the installation of a 47" by 64"
outdoor poster scroller sign; and
3. That the applicant obtain the necessary approvals from the Ministry of Transportation
and the Township Building Department.
Respectfully submitted,
_--1.~ Y
Andria Leigh, MCIP, RPP
Senior Planner
C,A.O. Comments:
Date: 0 1..).. "';:.,.Y~CJ~
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DoubleTake
Signs Inc.
.
. .
25447 Valleyview Dr. #60
Baldwin, Ontario, Canada LOE 1 AO
www.doubletakesigns.com
August 27, 2004
Mayor Neil Craig and Council
Township ofOro-Medonte
148 Line 7 South
Oro, ON LOL 2XO
RECEIVED I
<1b-~
AUG 3 11004
ORO-MEOONTE
TOWNSHIP
Dear Mayor Craig and Council:
I am writing at the suggestion of Andy Karaiskakis of your planning department regarding a
matter of interpretation of the spirit of sign bylaw.
Weare seeking an exemption of this bylaw to allow for the installation of a 4 ft, x 6 ft.
outdoor illuminated sign. The subject property is in the Highway II corridor in what is
commonly known as "Gasoline Alley."
This sign accommodates printed posters, and the images change automatically. It is our
proposal to install this sign facing the gas pumps at the retail establishment. (Please refer to
the attached diagram). The sign does not show to the general public, only to customers of the
gas station after they have entered the property. It is important to note that at no time will the
movement of the images be seen in any way by passing traffic, northbound or southbound,
on Highway 11. The images will only be visible to customers conducting business at the
retail establishment.
I have visited the Ministry of Transport in Toronto and provided them with the same diagram
you now have. Mr. Kevin DeVos, Permits Officer at the Corridor Management Office,
advised me that as the only part of the sign visible to the highway is the frame, we would not
be in violation of any of Provincial regulations and therefore the Ministry will provide us
with a permit.
We ask that you consider this comparable to an interior sign in a large retail store, a situation
that does not require a municipal permit.
The business GWDef is anxious to begin his advertising and we look forward to a speedy
approval of this project.
~
Best regar~
~te1::I~
Michael JontgnS II
ORO-MEDONTE
TOWNSHIP II
tvlOTION #
SEP - 8 200~
c.c. Mr. Andy Karaiskakis
Mr. Kevin DeVos
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indoor Miniscroller series / indoor Posterscroller series / outdoor Advanced series / outdoor Billboard series
outdoor Advanced
osterscrollers outdoor use
ype: BP ! Esso / Fins! Shell! Texaco / Total
,ee below lor specifications
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118.5 175
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9
Andria Leigh
From:
Sent:
To:
Subject:
Michael Jones Uones.michael@sympatico.caJ
Sunday, September 26, 2004 12:25 PM
Andria Leigh
DoubleT ake Signs
~h-l
/
Importance:
High
Hello Andrea,
Thanks for taking the time on the phone with me on Friday. Here is the page from our
website showing several poster scrol1er styles as well as the overall
dimensions, ,... .... http://www.doubletakesigns.com/index2.html
The unit we are proposing for the Highway 11 northbound gas station is akin to the unit
shown ,at the FINA station. The overall dimensions are indicated on the page-. And of course
as discussed, will be faced away from the highway and already approved by the MTO.
Although the gas station is entirely viewable within one hunderd feet or so from the
concession road, traffic is at a crawl to enter the gas station or to turn and access the
highway. There currently exists visible movement within the station...,.cars parking /
leaving, pedestrians walking around, pets, flags flying, construction, and so on.
We believe there is nothing in our proposal or in our sign that will adversely affect the
normal and safe movement of people or vehicles.
If there are any questions left unanswered, please give me a call at 705-330-1892. Thank
you for your consideration.
Kind regards,
Michael .Jones
1
~C-- \
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
PD 2004-55 Committee of the Whole Andria LeiQh, Senior Planner
Subject: Department:
Council
Proposed Amendment to By- Planning
C.ofW. law 98-97 (By-law that
designates parts of the
Township as Site Plan Control
Areas)
Date:
Motion # t"\~, L <n "nnA
A.M. File No.
Date:
I'
II BACKGROUND/ANALYSIS:
Pursuant to the provisions of the Planning Act, Council is authorized to regulate certain specific items
related to building and site development. The purpose of site plan control is to ensure that detailed site
specific matters with respect to the development of a particular parcel of land and its impact on and
relationship to the surrounding existing or proposed uses are addressed.
Council has the authority to enact by-laws designating the whole or any part of a municipality covered by
an Official Plan as a site plan control area pursuant to subsection 41 (2) of the Planning Act. In
accordance with the Planning Act no one can undertake any development or re-development in such an
area unless Council has approved of the applicable site plan drawings.
Section J1.4 of the Township's Official Plan designates all areas of the Township as proposed Site Plan
Control areas in accordance with the provisions of the Planning Act. All uses may fall under Site Plan
Control. All lands within designations that permit single detached dwellings are also designated as
proposed Site Plan Control areas in accordance with Section 41 (4) and (5) of the Planning Act.
Based on the policies contained in the Official Plan, By-law 98-97 was adopted by Council and
designated a number of Zone categories as Site Plan Control Areas including: portions of the
Residential Limited Service and Residential Two Zones, the Local Commercial, General Commercial,
Rural Industrial, Local Industrial, Economic Development, Agricultural/Rural, Private Recreational,
Institutional, and Future Development Zones. The by-law further indicated that a number of uses would
also be subject to site plan control in any zone where they may be located and included: bed and
qc -d--
breakfast establishments, community residential facilities, farm produce sales outlets with on-site
parking, kennels, and trailer parks.
It has come to the attention of the Planning Department that a vacant parcel legally described as
Concession 14, Part of Lot 5 and 6, Plan M-205, Lot 7, RP 51 R-14573, Part 1 (Oro), being Assessment
Roll # 43-46-010.005-21807.0000 has been the site of disturbance within an environmentally significant
area, The property is located in the Shoreline and Agricultural designations in the Township's Official
Plan and is zoned Rural Residential One Exception (RUR1'50) and Environmental Protection (EP) in
Zoning By-law 97-95, as amended. A map that identifies the property and the area covered by each
zone is attached for the Committee's reference.
A Minor Variance application was received for the property in January 2004 to reduce the setback from
the bour,dary of an Environmental Protection (EP) zone and allow for the construction of a single
detached dwelling. This application was deferred to allow for an appropriate site visit to review the
environmental features on the site. To date, the applicant has not chosen to proceed forward with the
application. During the circulation process, correspondence was received from the Nottawasaga Valley
Conservation Authority. It was noted in the letter that a significant part of the property including the
lands appearing to be zoned Environmental Protection, appear to have been previously disturbed (ie.
site grading, fill placement, tree removal, lakeside retaining wall) and that environmental enhancement
or restoration would be appropriate in certain areas of the property. In order to ensure that the
appropriate enhancement or restoration works are completed to the satisfaction of the Municipality, it is
recommended that the subject property be specifically identified as an area requiring Site Plan Control.
A by-law to amend the current Site Plan Control By-law would be required to be approved by Council to
implement this recommendation. It is recommended that Council give favorable consideration to the
adoption of a by-law that would implement Site Plan Control on the lands described as Concession 14,
Part of Lot 5 and 6, Plan M-205, Lot 7, RP 51 R-14573, Part 1 (Oro), being Assessment Roll # 43-46-
010-005-21807-0000.
,
II RECOMMENDATION (8):
1. THAT Planning Report PD2004-55 be received and adopted;
2. That the Clerk bring forward the appropriate by. law for Council's consideration.
Respectfully submitted,
~~,~~
Senior Planner
C.A.O. Comments:
DateOJ ~-0'f
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THE CORPORA nON OF THE TOWNSHIP OF ORO-MEDONTE
BY -LA W NO. 2004-
Being a By-Jaw to Amend By-Jaw 98-97 a By-Jaw to Designate
Areas of fhe Township as Site Plan Control Areas
WHEREAS the Official Plan of the Corporation of the Township of Oro-Medonte was
approved by the Minister of Municipal Affairs on August 15, 1997;
AND "'HEREAS Council for the Corporation of the Township of Oro-Medonte established
Site Plan Control policies in the Official Plan for the Township;
AND WHEREAS Section 41(2) and 4 J(3) of The Planning Act, R.S.O 1990 c, p, 13, as
amended provides that where in an Official Plan an area is shown or described as a proposed
Site Plan Control area, the Council of the local Municipality may designate the whole or any
part of such area as a Site Plan Control area and further that Site Plan Control areas may be
designated on the basis of their zone category in the Township's Zoning By-law;
AND WHEREAS Council deems it advisable to provide for Site Plan Control areas in order
to provide for the orderly development of commercial, industrial and other special areas
within the Township;
NOW THEREFORE the Council for the Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That Section 2 of By-law 98-97 is hereby amended with the addition
of the following subsection:
"2.5 The following property is designated as a Site Plan Control area in
accordance with Section 41 of the Planning Act, R.S.O. J 990, c.P. 13, as
amended:
Concession J4, Part of Lots 5 and 6, PJan M-205, Lot 7, RP 51R-J4573, Part
I (Oro), Roll Number 43-46-0JO-005-21807-0000."
BY -LAW READ A FIRST AND SECOND TIME THIS DA Y OF
,2004.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF
,2004.
THE CORPORATION OF THE TOWNSHIP OF
ORO-MEDONTE
Mayor - J. Neil Craig
Clerk - Marilyn Pennycook
~~-\
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Rf.port No. To: Prepared By:
PO 2004-56 Committee of the Whole Nick McDonald, RPP
Subject: Department:
Council
Further Modifications to OPA Planning
C.ofW. #16
Date:
Motion # - . .,,>n .,nn~
R,M. File No.
Date:
~I BACKGROUND:
~
On September 22, 2004, Council considered a detailed report (PD2004-46) that made a number of
recommendations regarding potential modifications to OPA 16, which was adopted by Council in August
2003. At this meeting, Council substantially supported the recommendations contained within PD2004-
46 by Motion No. CW-22, In addition, Council requested that Section C12.4.5 (The Creation of New
Lots for Private Haul Routes) be the subject of a Non-Decision.
Since that date, Meridian and staff met again with representatives from the County, Ministry of Municipal
Affairs and Housing (MMAH) and Ministry of Natural Resources (MNR) on October 5, 2004 to discuss
some additional comments they had on the text and mapping associated with OPA 16. Following this
meeting, the MMAH prepared a letter dated October 14, 2004 indicating its support for OPA 16, provided
a number of minor changes were made. The MMAH letter is attached to this report as Appendix 1.
The intent of this report is to review the MMAH letter and provide Council with a final recommendation on
OPA 16.
~~-'J-
II MMAH LETTER:
II
Below is a brief review of the MMAH letter and our recommendations.
Municipal Act and Haul Routes
The MMAH recommends that Section C12.4.3 be modified to indicate that any by-law passed under the
Municipal Act to control haul routes not conflict with Sections 13 or 14 of the Municipal Act, 2001,
Section 24 of the Planning Act and subsection 66(1) of the Aggregate Resources Act. Section C12.4.3
states that "it is a policy of this Plan.....to control the use of haul routes in accordance with a By-law
passed under the Municipal Act."
Section 13 of the Municipal Act states that a by-law of an upper tier municipality prevails in cases of
conflict if a lower-tier municipality passes a by-law that deals with the same issue. Section 14 of the
Municipal Act states that a by-law passed under the Municipal Act does not have any effect if it conflicts
with any other Act or a license issued under another Act. Section 24 of the Planning Act states that no
by-law shall be passed that does not conform to the Official Plan. Lastly, Section 66(1) of the Aggregate
Resources Act states that the regulations and the provisions of licenses and site plans apply despite any
municipal by-law, official plan or development agreement.
This issue has been reviewed by Township legal counsel in the past and it has been recommended that
the Township has the authority to pass a by-law regulating the use of Township roads by gravel trucks.
This issue will be explored again in a future report. It is my opinion that the policy does not need to be
changed, given the opinion of legal counsel on the matter.
Section A2.3.2 - Strategic Objectives
It is requested that Section A2.3.2 be modified. It currently states that new extractive operations are to
be directed to areas outside of the Oro Moraine Core/Corridor Area. Given that extractive operations
may be conditionally permitted within the Corridor Area, the policy needs to be modified to reflect this
intent by deleting the word 'corridor' from the policy.
Sections 81,10.1 and 81,10.2 - EIS Requirements on Adjacent Lands
It is requested that Sections B1.10.1 and 81.10.2 be modified to incorporate an Environmental Impact
Study (EIS) requirement for development proposed within 50 metres of significant portions of the habitat
of endangered and threatened species. This is a requirement of the Provincial Policy Statement. We
support this request.
Section C12,4,5 - Creation of New Lots for Private Haul Routes
The MMAH makes a number of suggestions regarding this Section. However, Council has already
decided to ask the County to render a 'Non-Decision' on this Section. As a result, the MMAH comments
will be considered in a future report.
2
Mapping
~~-)
The MMAH letter references an e-mail dated October 15, 2004 that I prepared. The October 13, 2004
e-mail is attached to this report as Appendix 2. The e-mail deals with a number of verbal requests
made by the MMAH/MNR to consider retaining a designation that would conditionally permit extraction
on lands that are currently designated for extraction purposes in the Official Plan. All of the lands
affected are adjacent to other lands that are already designated for extraction purposes. A map attached
as Appendix 3 shows the extent of these changes, all of which are considered to be minor. A brief
description of each change is below:
1. Approximately 60 hectares of land is proposed to be placed in the 'Pofential' designation in the
west half of Lots 10 and 11, Concession 7. The designation boundary will extend no closer than
100 metres to the 6th Line to ensure that the 6'h Line is not used as a haul route. The County
OVins the majority of the affected lands. The majority of the lands are within thll 'Core' area. The
intent of this minor change is to 'round-out' the extent of the area that may be used for extraction
purposes in the future.
2. Approximately 30 hectares of land is proposed to be placed in the 'Potential'designation in the
west halves of Lots 8, 9 and 10, Concession 8. The extent of this additional land will match
existing designation boundaries. The County owns the majority of the affected lands. The lands
are within the 'Core', 'Enhancement' and 'Rural' designations. The intent of this minor change is
to 'round-out' the extent of the area that may be used for extraction purposes in the future,
3. Approximately 20 hectares of land is proposed to be placed in the 'Licensed' designation in the
east half of Lot 10, Concession 14 to ensure that the designation boundary matches the Hillway
Pit #5 licensed area boundary. An additional 5.0 hectares immediately adjacent to Hillway Pit #5
will be placed in the 'Potential' designation, which will extend to no closer than 100 metres to the
14'h Line.
4. Approximately 40 hectares of 'Restricted Rural' land is proposed to be placed in the 'Potential'
designation in the west halves of Lots 8 and 9, Concession 1 (Orillia). The designation boundary
will extend no closer than 100 metres to the 14th Line. The intent of this minor change is to
'round-out' the extent of the area that may be used for extraction purposes in the future.
5. Approximately 10 hectares of 'Restricted Rural' land will be piaced in the 'Potential' designation in
the east half of Lot 9, Concession 1 (Orillia). The extent of this additional land will match existing
designation boundaries. The intent of this minor change is to 'round-out' the extent of the area
that may be used for extraction purposes in the future.
Approximately 160 hectares of land (all of which is currently designated for extraction purposes) is dealt
with by the above mapping changes,
II ONE OTHER ITEM:
II
At the Council meeting on September 22, 2004, discussions were held about asking the County to
render 'Non-Decisions' for Sections C12.4.5 and C12.4.6 as set out in Item #39 of Appendix A that was
attached to report PD2004-46. However, the Council resolution did not capture Section C12.4.6, which
dealt with lot creation on haul routes. As a result of Council's direction, Council should clarify this intent
by ensuring that the resolution passed as a result of this report also deals with Section C12.4.6, as set
out in Item #39 of Appendix A that was attached to report PD2004-46.
3
II RE~OMMENDATION(S):
l\c\ -'1
I
On the basis 01 the above, it is recommended that:
. Report No. PD2004 - 56 (Further Modifications to OPA 16) be received and adopted;
. Council authorize stall to request that the County of Simcoe not make a decision with respect to
Section C12.4.6 as set out in Item #39 of Appendix A that was attached to report PD2004-46;
and,
. The County of Simcoe be advised of Council's decision.
C.A.O, Comments:
Date: O~, d ~{ '=' t
C.A.O.
co)'...~
J
Dept, Head
4
"1/"I'(lvl) I X. ~ I
:viinistrv of
;\1\i'nicipal Affairs
and Housing
.Municipal Services OlTlce
Central Ontario
777 Bay St ::!nd Ar
Toronto ON MSG 2E5
Phone: (416) 585-6226
Fax: 1416)585.6882
Toll.Free: 1-800.668-0230
MinisH,,, des
Affaires municipales
et du Logement
Bureau des services nux municipalires
Centre de l'Ontano
777. rue Bay 2e etage
TorontO ON MSG 2E5
Telephone (416) 585-6226
Telecopieur: (416) 585-6882
Sans frais: 1.80o-668~0230
@ Ontario
~ci-5
RECEIVED
October 14, 2004
Nathan Westendorp
Planner
County of Simcoe
Administration Centre
1110 Highway 26
Midhurst, Ontario
lOl 1 XO
OCT 1 9 i004
ORO.MEDONTE
TOWNSHIP
Dear Mr. Westendorp:
Re: Adopted Official Plan Amendment No, 16
Township of Oro.Medonte Official Plan
MMA File No,: 43.Dp.0097.03003
This letter is further to my February 9,2004 letter on the above noted Amendment to
the Township of Oro-Medonte Official Plan (the OPAl,
As you are aware, a meeting attended by staff from the County of Simcoe, Township
of Oro-Medonte, Ministry of Municipal Affairs and Housing (MMAH), Ministry of
Natural Resources (MNR) and Meridian Planning Consultants, was held on May 4,
2004 to discuss the province's comments on the OPA. On June 15, 2004, MMAH, in
consultation with MNR, provided a memorandum to the County, Township and
Meridian summarizing the province's understanding of the commitments made by the
various parties present at the May 4 meeting.
As part of this memorandum, the province provided proposed modifications to the
OPA with respect to the proposed Mineral Aggregate Resources policies, On July 2,
2004, Meridian provided MMAH and MNR with a copy of the memorandum
incorporating comments and proposed modifications on behalf of the Township.
Subsequently, on September 21 , 2004, Meridian provided MMAH with a set of
proposed modifications to the OPA itself (dated September 22, 2004), which we
understand has also been provided to the County. These modifications include the
province's proposed modifications (June 15, 2004), Meridian's comments and
proposed modifications (July 2,2004), as well as additional modifications previously
unseen by the province,
The province is generally satisfied that the comments and proposed modifications in
its June 15, 2004 memorandum have been adequately addressed in the September
1:l<'2!\K,'!i~1
~ cl-""
Mr. Nathan Westendorp
County of Simcoe
43-0097 -03003
Oclober 14, 2004
2
22, 2004 proposed modifications to the OPA. With respect to the Township's policy
to control the use of haul routes in accordance with a by-law passed under the
Municipal Act, however, we continue to recommend that section C12.4.3 include
wording to the effect that the by-law will not conflict with sections 13 or 14 of the
Municipal Act, section 24 of the Planning Act and subsection 66(1) of the Aggregate
Resources Act.
In reviewing the September 22, 2004 proposed modifications to the OPA with.
respect to additional modifications previously unseen by the province, we offer the
following comments:
Item 4: Section A2.3.2 - Strateqic Obiectives
To ensure consistency throughout the OPA, it is recommended that this proposed
modification be reworded in a similar manner to Item 35 which specifies that new
extractive operations can be considered on lands designated "Oro Moraine
Core/Corridor Area" on Schedule A-1 and identified as "Corridor Areas" on Schedule
A-2.
Items 13 and 15
To have regard to Policy 2.3, Natural Heritage, of the Provincial Policy Statement
(the PPS), it is recommended that the following be added to the proposed
modifications:
"f) 50 metres of significant portions of the habitat of endangered and
threatened species"
Item 39: Section C12.4.5 - The Creation of New Lots for Private Haul Routes
Section C12.4.5 permits "..the creation of a new lot that would have the purpose of
providing for the creation of a private driveway from on Township road to another
that would be used primarily by gravel trucks...". In addition to addressing the lot
creation aspect of these external private driveways associated with aggregate
extraction operations, it is recommended that this policy be modified to require that
these driveways be zoned appropriately to ensure that the impacts of the tuck traffic
to and from the licence area are adequately considered and mitigated. It is
recommended, therefore, that the following be added at the end of Section C12.4.5:
"All aggregate extraction operations shall be appropriately zoned in the Zoning
By-law, including all driveways proposed for truck traffic to and from the
operation within the licence area. The Township may require that driveways
. '
C\6-l
Mr. Nathan Westendorp
County of Simcoe
43-0097 -03003
October 14, 2004
3
external to the licence area, but whose purpose is for the passage of truck
traffic to and from a licence area, be zoned accordingly, The zoning of these
external driveways should be site-specific in nature, and distinct from the
zoning of the licence area,"
Mineral Aqqre9ate Resource MaooinQ
At the October 5,2004 meeting between MMAH, MNR, County and Township staff,
and Meridian Planning, MMAH and MNR provided a draft map showing lands the
province recommended be designated "Mineral Aggregate Resource Area.
Potential" on Schedule A-1, Land Use, Oro-Moraine for discussion. As a result of
this discussion, Nick McDonald of Meridian Planning Consultants (the Township's
consulting planner) provided a summary of what the Township deems an appropriate
solution to this issue in a an email of October 13, 2004.
MNR and MMAH staff have reviewed this proposed solution and conclude that it
adequately reflects the discussion of the October 5, 2004 meeting.
Subject to the policy and schedule changes discussed above, the province is
satisfied that its concerns have been addressed with respect to the OPA.
If you have any questions, please contact me directly at (416) 585-6559.
Sincerely,
~~
'.
Tim Haldenby, MScP!, MCIP, RPP
Municipal Planning Advisor
Municipal Services Office - Central Ontario
cc Kathy Woeller, Ministry of Natural Resourc~
Andrea Leigh, Township of Oro-Medonte
Nick McDonald, Meridian Planning Consultants
1\f'l-'t'v IJ'^
. '
~d.---i
Andria Leigh
From:
Sent:
To:
Subject:
Nick McDonald Inick@meridianplan.caj
Wednesday, October 13, 20047:59 AM
tim haldenby; Kathy Woeller; nathan westendorp; Andria Leigh
Oro Moraine
Hello
I have given some thought to the mapping suggestions made at our meeting last week. Below
is what I propose as a result:
1. Approf.imately 50 hectares of land will be placed in the 'potential'
designatic~ in the west half of Lots 10 and 11, Concession 7. The designation boundary
will extend no closer than 100 metres to the 6th Line.
2. Approximately 20 hectares of land will be placed in the 'potential'
designation in the west halves of lots 8, 9 and la, Concession 8. The extent of this
additional land will match existing designation boundaries.
3. Approximately 40 hectares of 'Restricted Rural' land will be placed in the
'potential' designation in the west halves of Lots 8 and 9, concession 1 (Orillia). The
designation boundary will extend no closer than 100 metres to the 14th Line.
4. Approximately 10 hectares of 'Restricted Rural' land will be
desicnation in the east half of Lot 9} Concession 1 (Orillia).
additional land will match existing designation boundaries.
placed in the 'potential'
The extent of this
I am in the process of checking into the Hillway license to determine if the licensed
boundary extends to the lot line between Lots 9 and 10 in Concession 14 (east half). If
it doest the 'licensed' designation will be extended. If not, the 'potential' designation
will be applied _ however, the designation boundary will extend no closer than 100 metres
to the 14th Line.
The lands that I do not support designating are the lands to the south of the Hillway
application before the OMB (Lot 10, Concessions 12 and 13) and the lands on the west side
of the 6th Line in Lot 8, Concession 6.
I trust that the above is a workable solution and compromise.
Nick
1
Proposed Changes to OPA 16
October 20, 2004
Schedule A-1
Land Use - Oro-Moraine
Official Plan
Amendment No. 16
,*0
LEGEND
39
"
ORO MORAINE CORE I
CORRIDOR AREA
ORO MORAINE
ENHANCEMENT AREA
RESIDENTIAL
RURAl SETTLEMENT AREA
_ RURAl RESIDENTIAl.
_ RESTRICTED RURAl
EDGAR CENTRE
SPECIAL POLICY AREA
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