07 13 2005 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, July 13, 2005@ 9:10 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Regrets:
Councillor Ralph Hough
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn pennycook, Clerk; Paul Gravelle,
Treasurer; Jerry Ball, Public Works Superintendent; Bruce Hoppe,
Director of Planning; Chris Carter, Manager of Recreation and
Community Services; Keith Mathieson, Director of Engineering and
Environmental Services; Ron Kolbe, Director of Building and By-Law
Enforcement
Also Present:
Mac Shiells, John Thornton, Stacey Patchell, Anne Green, Pam Murfitt,
Anna Arnold, Carl Arnold, Paula Kirsh, Gary Thiess, Carolyn
Macdonald, W. Moore, Donna Gowland, Gerry Murfitt, Robin Taylor, M.
O'Farrell-Bowers, Janet Bumstead, Allan Baker, Pat Woodford, Jim
Woodford
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Crawford, Seconded by Marshall
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
m) Councillor Marshall, correspondence from Bryn Pressnail and Karen Sinclair, dated July
11, 2005 re: Shanty Bay Dock.
n) Deputy Mayor Hughes, correspondence from Ted Vincent, Bass Lake Ratepayers
Association dated July 10, 2005 re: Tree Removal.
0) Councillor Marshall, correspondence from Lisa Walters dated July 11, 2005 re: Shanty
Bay Festival, Sponsorship Opportunity.
10. IN-CAMERA
e) Jennifer Zieleniewski, CAO, re: Legal Matter.
f) Deputy Mayor Hughes, re: Legal Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Fountain, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, July 13, 2005 be received and adopted, as amended to revise Item 8a)
to read "3276 Penetanguishene Road".
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Lake Simcoe Region Conservation Authority, minutes of April 22, 2005 meeting.
Motion No. CW-3
Moved by Marshall, Seconded by Fountain
It is recommended that the minutes of the Lake Simcoe Region Conservation
Authority meeting held on April 22, 2005 be received.
Carried.
b) NGttawa~aga Valley Conservation Authority, minutes of May 13, 2005 meeting.
Motion No. CW-4
Moved by Crawford, Seconded by Marshall
It is recommended that the minutes of the Nottawasaga Valley Conservation
Authority meeting held on May 13, 2005 be received.
Carried.
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Committee of the Whole Meeting - July 13, 2005
c) Citizen of the Year Advisory Group, minutes of June 21, 2005 meeting.
Motion No. CW-5
Moved by Fountain, Seconded by Crawford
It is recommended that the minutes of the Citizen of the Year Advisory Group
meeting held on June 21, 2005 be received; and further that the 2005 Citizen of the
Year be Allan Sinton as voted by the Advisory Group.
Carried.
d) Joel Cox, correspondence dated June 23, 2005 re: waste management
services.
Motion No. CW-6
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated June 23, 2005 from Joel Cox, re:
waste management services be received and forwarded to the County of Simcoe for
their information; and further that the County of Simcoe Corporate Services
Committee Report CS 05-058, Waste Collection Contractor Guidelines, be
forwarded to Mr. Cox.
Carried.
e) Josh and T.J. Mulders, correspondence dated June 30, 2005 re: request for
sponsorship.
Motion No. CW-7
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated June 30, 2005 from Josh and T.J.
Mulders, re: request for sponsorship be received and that Council sponsor the
individuals in the amount of $250.00.
Defeated,
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Committee of the Whole Meeting - July 13, 2005
Motion No. CW-8
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated June 30, 2005 from Josh and T.J.
Mulders, re: request for sponsorship be received.
Carried.
f) Ashlynne Dale, correspondence and petition dated May 9, 2005 re: Reduction of
Speed Limit to 50 km/h, 4th Line North - Between Old Barrie Road and Bass Lake
Sideroad.
Motion No. CW-9
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence and petition dated May 9, 2005 from
Ashlynne Dale, re: Reduction of Speed Limit to 50 km/h, 4th Line North - Between Old
Barrie Road and Bass Lake Sideroad be received and referred to staff for a report.
Carried.
g) Honourable Greg Sorbara, Minister of Finance, correspondence dated June 23,
2005 re: Ontario Strategic Infrastructure Financing Authority (OSIFA).
Motion No. CW-10
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated June 23, 2005 from Honourable Greg
Sorbara, Minister of Finance, re: Ontario Strategic Infrastructure Financing Authority
(OSIFA) be received.
Carried.
h) Bill Soles, President, Big Cedar (Oro) Residents Association, correspondence dated
June 15, 2005 re: Proposal for Medical Centre.
Motion No. CW-11
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated June 15, 2005 from Bill Soles,
President, Big Cedar (Ora) Residents Association, re: Proposal for Medical Centre be
received.
Carried.
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Committee of the Whole Meeting - July 13, 2005
i) Kevin Anderson, Project Manager, The Tay Jak Group, correspondence dated
June 21, 2005 and Jim Woodford, e-mail correspondence dated June 30, 2005
re: Moon Point.
Motion No. CW-12
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated June 21 , 2005 from Kevin
Anderson, Project Manager, The Tay Jak Group, and the e-mail correspondence
dated June 30, 2005 from Jim Woodford, re: Moon Point Corporation be received.
Carried.
j) Honourable David Ramsay, Minister of Natural Resources, correspondence
dated June 30, 2005 and Garfield Dunlop, M.P,P. Simcoe North,
correspondence dated June 13, 2005 re: Licensing Fee under the Aggregate
Resources Act.
Motion No. CW-13
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated June 30, 2005 from Honourable
David Ramsay, Minister of Natural Resources, and the correspondence dated June
13, 2005 from Garfield Dunlop, M.P.P. Simcoe North, re: Licensing Fee under the
Aggregate Resources Act be received,
Carried.
k) Sandy Agnew, EcoMedic Ecosystem Restoration Services, correspondence
dated July 6, 2005 re: Burl's Creek Restoration Plan Activity Report to June 30,
2005.
Motion No. CW-14
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated July 6, 2005 from Sandy Agnew,
EcoMedic Ecosystem Restoration Services, re: Burl's Creek Restoration Plan
Activity Report to June 30, 2005 be received.
Carried.
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Committee of the Whole Meeting - July 13, 2005
I) Catherine Dowd, Chair, Orillia Public Library Board, correspondence dated June 23,
2005 re: Ontario Library Service North and Southern Ontario Library Service budget.
Motion No. CW-15
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated June 23, 2005 from Catherine Dowd,
Chair, Orillia Public Library Board, re: Ontario Library Service North and Southern
Ontario Library Service budget be received; that a letter of support for the reinstatement
of the funds be forwarded to the Minister of Culture and further that a copy of the letter
be sent to the 5 Library Boards serving Oro-Medonte.
Carried.
m) Councillor Marshall, correspondence from Bryn Pressnail and Karen Sinclair, dated
July 11, 2005 re: Shanty Bay Dock.
Motion No. CW-16
Moved by Marshall, Seconded by Hughes
It is recommended that
1. The correspondence from Bryn Pressnail dated July 11, 2005 and the
correspondence from Karen Sinclair dated July 11, 2005 to Councillor Marshall be
received.
2. That staff be directed to post "Poop n Scoop" signs at the Shanty Bay dock
location.
3. That the correspondence be forwarded to the Ontario Provincial Police for
enforcement issues.
4. That staff report back to Council with respect to the fence and curfew issues.
Carried.
n) Deputy Mayor Hughes, correspondence from Ted Vincent, Bass Lake Ratepayers
Association dated July 10, 2005 re: Tree Removal.
Motion No. CW-17
Moved by Hughes, Seconded by Marshall
It is recommended that staff be directed to bring forward to Council copies of by-laws
enacted by other municipalities within Simcoe County with respect to tree cutting on
private property.
Carried.
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Committee of the Whole Meeting - July 13, 2005
Motion No. CW-18
Moved by Hughes, Seconded by Fountain
It is recommended that the email from Ted Vincent dated July 10, 2005 to Deputy
Mayor Hughes re: removal of trees be received.
Carried.
0) Councillor Marshall, correspondence from Lisa Walters dated July 11, 2005 re:
Shanty Bay Festival, Sponsorship Opportunity.
Discussion, to be brought forward at the August 10, 2005 Committee of the
Whole meeting.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2005-14, Bonnie McPhee, Accounting Clerk, re: Statement of
Accounts June 2005
Motion No. CW-19
Moved by Crawford, Seconded by Marshall
It is recommended that Report No. TR 2005-14, Bonnie McPhee, Accounting Clerk,
re: Statement of Accounts, June 2005 be received; and further that the accounts for
the month of June, 2005 totaling $5,720,578,34 be received.
Carried.
b) Report No. ADM 2005-031, Jennifer Zieleniewski, CAO, re: Consideration of
Request for Medical Centre.
Motion No. CW-20 (Amendment)
Moved by Hughes, Seconded by Crawford
It is recommended that the recommendation with respect to Report No. ADM 2005-
031 be amended to substitute #2 with, "That a notice be posted in the North Simcoe
News with respect to interest by residents to be placed on a list for doctors'
services".
Defeated,
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Committee of the Whole Meeting - July 13, 2005
Motion No. CW-21
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. ADM 2005-031, Jennifer Zieleniewski, CAO, re: Medical Services be
received and adopted.
2. That Council authorize a questionnaire to be circulated to all the residents of
Oro-Medonte.
3. That Council authorize an over-expenditure to the budget for the questionnaire.
4. That staff investigate all alternatives prior to Council's consideration of the
request to construct a facility for physicians.
5. And Further That staff report back to Council with further recommendations on
this matter.
Carried.
c) Chris Carter, Manager of Recreation and Community Services, re: Request to
Waive Rental Fees - Canadian Cancer Society
Motion No. CW-22
Moved by Hughes, Seconded by Buttineau
It is recommended that the information from Chris Carter, Manager of Recreation
and Community Services, re: Request to Waive Rental Fees -
Midland/Penetanguishene Branch of the Canadian Cancer Society, Muskoka -
North Simcoe Unit be received; and further that the request be granted.
Carried.
d) Report No. FD 2005-12, Joe Casey, Director Fire and Emergency Services, re:
Fire Report for Month of May 2005
Motion No. CW-23
Moved by Buttineau, Seconded by Hughes
It is recommended that Report No. FD 2005-12, Joe Casey, Director Fire and
Emergency Services, re: Fire Report for Month of May 2005 be received.
Carried.
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Committee of the Whole Meeting - July 13, 2005
7. PUBLIC WORKS:
a) Report No. PW 2005-10, Jerry Ball, Public Works Superintendent, re:
Replacement of Olympia Ice Resurfacing Machine
Motion No. CW-24
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. PW 2005-10, Jerry Ball, Public Works Superintendent, re:
Replacement of Olympia Ice Resurfacing Machine be received and adopted;
2. That the Public Works Superintendent be authorized to purchase a new 2005
Olympia Millennium ice resurfacing machine at a total cost of $63,278.75;
3. And Further That Olympia be notified of Council's decision.
Carried.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2005-26, Keith Mathieson, Director of Engineering and
Environmental Services, re: Mr. and Mrs. Houston - Site Plan Agreement - Part
Lot 39, Concession 1, Part 1, 51 R25982 (Formerly Vespra) - 3276
Penetanguishene Road - Being all of PIN #58364-0070(Lt) - (refer to item 6b)
on Special Council Meeting Agenda - July 13, 2005)
Motion No. CW-25
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. EES 2005-26, Keith Mathieson, Director of Engineering and
Environmental Services, re: Mr. and Mrs. Houston - Site Plan Agreement -
Part Lot 39, Concession 1, Part 1, 51 R-25982 (Formerly Vespra) - 3276
Penetanguishene Road - Being all of PIN #58364-0070(Lt) be received and
adopted;
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Mr.
and Mrs. Houston to operate a bed and breakfast;
3. That the Clerk prepare a By-Law for Council's consideration;
4. And Further That Mr. and Mrs. Houston be notified of Council's decision.
Carried.
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Committee of the Whole Meeting - July 13, 2005
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2005-10, Ronald Kolbe, Director of Building/By-law Enforcement, .
re: Building Report May-June 2005
Motion No. CW-26
Moved by Buttineau, Seconded by Hughes
It is recommended that Report No, BD 2005-10, Ronald Kolbe, Director of
Building/By-law Enforcement, re: Building Report May-June 2005 be received,
Carried.
b) Report No. BD 2005-11, Ronald Kolbe, Director of Building/By-law Enforcement,
re: Moir Request to Temporarily reside in a Mobile Home on Property Conc. 9 S,
PI. Lot 3 being more particularly described as 3679 Line 8 North, Oro-Medonte
Motion No. CW-27
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. BD 2005-11, Ronald Kolbe, Director of Building/By-law
Enforcement, re: Moir Request to Temporarily reside in a Mobile Home on
Property Conc. 9 S, PI. Lot 3 being more particularly described as 3679 Line 8
North, Oro-Medonte be received and adopted;
2. That Council approve the request of Joseph David Moir and Francesca Moir to
locate a mobile home on their existing residence for six months while
renovations on their existing residence are being completed;
3. That the Mayor and Clerk be authorized to execute an agreement with the
registered owner;
4. And Further That Mr. and Ms. Moir be notified of Council's decision.
Carried,
10. IN-CAMERA:
Motion No. CW-28
Moved by Buttineau, Seconded by Hughes
It is recommended that we do now go In-Camera 11: 16 a,m. to discuss Legal and
Personnel Matters.
Carried,
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Committee of the Whole Meeting - July 13, 2005
Motion No. CW-29
Moved by Hughes. Seconded by Buttineau
It is recommended that we do now Rise and Report from In-Camera at 12:40 p,m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter (EDC)
Motion No. CW-30
Moved by Buttineau, Seconded by Hughes
It is recommended that the private and confidential correspondence presented by
Jennifer Zieleniewski, CAO from Aird & Berlis LLP dated July 6, 2005 (EDC) be
received; and further that the Township of Oro-Medonte proceed with Option 2 as
outlined in the correspondence.
Carried.
b) Jennifer Zieleniewski, CAO, re: Legal Matter (Encroachments)
Motion No. CW-31
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Confidential Report No. ADM 2005-032, Jennifer Zieleniewski, CAO, re: Legal
Matter be received and adopted;
2. And Further That staff develop a process to manage encroachments and report
back to Council.
Carried.
c) Jennifer Zieleniewski, CAO, re: Legal Matter (Johnstone)
Motion No. CW-32
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Confidential Report No. PO 2005-042, Bruce Hoppe, Director of Planning, re: Legal
Matter (Johnstone) be received and adopted;
2. That the Township Solicitor and Director of Planning be authorized to defend the
Committee's decision at the OMB on Friday July 22, 2005.
Carried.
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Committee of the Whole Meeting - July 13, 2005
d) Jennifer Zieleniewski, CAO, re: Personnel Matter (Leigh)
Motion No. CW.33
Moved by Hughes, Seconded by Buttineau
It is recommended that the confidential correspondence dated June 30, 2005
presented by Jennifer Zieleniewski, CAO, re: Personnel Matter (Leigh) be received
with regret.
Carried.
e) Jennifer Zieleniewski, CAO, re: Legal Matter (Green).
Motion No. CW.34
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Confidential Report No. PD 2005-043, Bruce Hoppe, Director of Planning, re:
Legal Matter (Green) be received and adopted;
2. That the Director of Planning be authorized to attend the OMB hearing on
Thursday, July 21, 2005 to provide contextual framework for the assistance of
the OMB.
Carried.
f) Deputy Mayor Hughes, re: Legal Matter (Nutrient Management).
Discussion.
11. ADJOURNMENT:
Motion No. CW.35
Moved by Buttineau, Seconded by Hughes
It is recommended that we do now adjourn at 12:45 p.m.
Carried.
J'~~
or, J. Neil Craig
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Committee of the Whole Meeting - July 13, 2005