08 10 2005 COW Agenda
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, AUGUST 10, 2005
TIME: 9:00 a.m.
1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
a) 9:00 a.m.
Andria Leigh, MHBC Planning Limited re: Try-Recycling Inc., Zoning
By-law Amendment Application 2005-ZBA-22, Concession 8, West
Part of Lot 19 (Oro), Township of Oro-Medonte.
5. CORRESPONDENCE:
a) Lake Simcoe Region Conservation Authority, minutes of May 27,2005 meeting.
b) Barrie Public Library, minutes of April 28, 2005 meeting.
c) Lake Simcoe Regional Airport Commission, minutes of May 26, 2005 and June 16,
2005 meetings.
d) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, correspondence
dated July 22, 2005, re: Lake Simcoe Regional Airport Semi-Annual Report.
e) Pamela Colquhoun, Physician Recruitment & Retention Coordinator, Community Task
Force for Physician Recruitment, correspondence dated July 26, 2005, re: 2005 Budget
Contribution.
f) Bonnie Reynolds, correspondence received July 28, 2005, re: Annual Memorial Service
at the Soldier's Monument, Waverley.
g) Kerry Doxsee, correspondence dated July 19, 2005, re: Right-of-Way between Lots
1001 and 997 Lakeshore Road East.
h) Councillor Marshall, correspondence from Lisa Walters dated July 11, 2005, re: Shanty
Bay Festival, Sponsorship Opportunity. (brought forward from July 13, 2005 meeting)
i) Wayne Lynch, President, Oro Agricultural Society, correspondence dated January 25,
2005, re: Oro World's Fair.
j) Barry Metz, correspondence dated August 3, 2005, re: 2418 Highway 11 South.
k) Keith Sherman, Coordinator, Severn Sound Environmental Association,
correspondence dated August 2, 2005, re: Sustainability Plan for the Severn Sound
area.
I) Councillor Hough, e-mail fromJackieWhistondatedAugust4.2005.re: Road Safety
Concern (Eady Station Road).
m) Beverly Stevenson, Information Officer, Ministry of Natural Resources, correspondence
dated August 2, 2005, re: Wildlife Rabies Control Operations.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2005-15, Bonnie McPhee, Accounting Clerk, re: Statement of Accounts
July 2005.
b) Report No. ADM 2005-030, Jennifer Zieleniewski, CAO, re: Township of Oro-Medonte
Policies for Administration Department.
c) Report No. ADM 2005-035, Jennifer Zieleniewski, CAO, re: Donation Request-
Telecare Orillia Distress Line.
d) Jennifer Zieleniewski, CAO, Chris Carter, Manager of Recreation and Community
Services, Verbal Update re: Goose Control at Bayview Memorial Park.
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2005-27, Keith Mathieson, Director of Engineering and Environmental
Services, re: Share of Services/Site Licence Agreement between the Township of Oro-
Medonte and Point to Point Broadband Inc.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Minutes of Public Meetings, July 18, 2005, re: Proposed Amendments Zoning By-Law,
2005-ZBA-15, Part Lot 1, Concession 3, Parts 1 and 17, RP 51 R-32830, (Medonte),
Township of Oro-Medonte [Horseshoe Resort Corporation] and 2005-ZBA-16, Part Lot
1, Concession 3, Part 41, RP 51 R-32830 (Medonte), Township of Oro-Medonte
[Horseshoe Resort Corporation].
2
b) Minutes of Planning Advisory Committee Meeting, July 18, 2005. (refer to Item # 9d)
c) Committee of Adjustment, minutes of July 14, 2005 meeting.
d) Report No. PD 2005-049, Bruce Hoppe, Director of Planning, re: Application for
Rezoning, TRY Recycling Inc. - 2005-ZBA-22.
10. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Personnel Matter
b) Jennifer Zieleniewski, CAO, re: Legal Matter
11. ADJOURNMENT:
3
ADDENDUM
COMMITTEE OF THE WHOLE MEETING
Wednesday, AUQust10, 2005
6. FINANCE, ADMINISTRATION AND FIRE:
e) Jennifer Zieleniewski, CAO, re: Road Improvement Agreement, Hillway Equipment
Ltd.
7. PUBLIC WORKS:
a) Report No. PW 2005-11, Jerry Ball, Public Works Superintendent, re:
Encroachment at 24 Myrtle Avenue - Lots 72 and 73, Plan 626.
Early spring snow showers didn't dampen the interest and enthusiasm
shown by the Honourable Leona Dombrowsky as she toured
TRY London facility. TRY President Jim Graham was the
Minister of the Environment's guide and she had a number of questions
for him. Seeing TRY's recycling processes in action gave the Minister
a look at a private business working to help the province achieve
it's 60% waste diversion goal. In a letter to TRY following her
visit, Minister Dombrowsky congratulated the TRY team on their
innovative recycling and composting initiatives.
Ontario's Minister of Natural Resources, David Ramsey, took things
in hand when he visited TRY in late June. The Minister assisted
local MPP Kahil Ramal and London City Councillor Joni Baechler
I
i as they planted the first of 5000 trees provided by the province
I to Reforest London.
I TRY President Jim Graham supplied the quality TRY Compost for
I the planting, which was held at the Gail Graham EcoPark.
The Minister also took time for a tour of the facility.
1..\ G\ ' '}
When it's your job to keep the grass healthy and the flowers
growing it follows that your dreams may be made of rich soil and
gentle rains. For Dianna Clarke, the City of London's Supervisor
of Operations - Major Parks, you can add compost to her wish list
when it comes to finding ways to keep soccer fields green and growing.
Dianna's horticultural responsibilities include keeping the City's playing
fields in good shape for the entire season and in an effort to do just
that the City of London is beginning a "test project" using TRY compost
The playing fields are non-irrigated and Dianna says, it is expected the
compost will help keep much needed moisture in the soil and keep the
grass healthier. She adds" The compost should also improve the soil
quality and this coupled with the improved moisture retention can
make a significant improvement in grass resiliency These fields are
heavily used and we usually lose the grass on our non-irrigated fields
around the end of July With the addition of compost as a topdressing
material we are hoping to see the field surface last longer. With yearly
compost topdressing we should be able to reduce our
reliance on commercial fertilizer and provide the community
with higher quality fields." Ultimately, a reduction in the amount
of fertilizer used would also mean less cost for quality upkeep.
Five playing areas in Springbank Park have been chosen as part
of the test One field will receive compost topdressing this spring,
two more will be done in the fall and the final two will be the control
areas. All five fields will be seeded and aerated and receive regularly
scheduled maintenance. The difference will be the compost and the
time of application.
Rick Vandersluis, is the TRY contact and he is confident the final results
will show the value compost provides for water retention and adding
nutrients. Rick says, "Having a project like this gives TRY an
opportunity to show the public and other municipalities the benefits
of CQA compost. It's such a natural choice as a soil amendment." He
feels the multiple year project will be successful and his interests in
the results are both business and personal. " My kids play soccer and
I know how the daily playing can damage a field and how much
better the footing is on a surface where the grass stays healthy"
t The study partners include the City of London, TRY iTg
Ltd., A & L Labs and 2cg Consulting Inc. Soil samples and photos will
be taken on a regular basis over the next 3 years. A final report will be
produced at the end of the project.
City equipment spreads TRY CQA
Compost on Springbanh Parh soccer
fields as a multi-year soil tlial project
begins. It is expected the compost will
improve soil composition and
promote moisture retention.
Bottom line - longer life and
greener grass and that means
better playingfields.
\Vho's Supporting Recycling?
Industries need recycling champions, individuals and business
who consider options for re-use and recycling in all projects
and incorporate recycling actions daily. Eden Hall Homes
is a great example of that effort. Dan Doneff, President of Eden
Hall Homes, a DesignlConstruction Management firm, says
working with contractors and individual home owners to make
certain their homes are exactly what they want means listening
to people talk about values and needs. Wasting materials or
harming the environment is not on anyone's list" Much of our
business is new design so re-use is not much of an option here,
although 70% of the waste material produced at a new
home site is recyclable. In renovations, however, we can
and do take a good look at what materials can be saved
or re-used." Dan says he encourages others to recycle. He recently
did some major renos to his own home. All discarded material
was recycled instead of being sent to the landfill. " I've got kids
who need a healthy and clean environment to grow up in and
I need to set a good example. It's the best thing and the right
thing to do. Eden Hall Homes is known for quality client service
on every level and at every phase of the project."
Dan Doneff - President- Eden Hall Homes - 519-439-6262.
I
Chad Williams came to TRY in the summer of 2004. His
education, (Environmental Technology Diploma), outstanding
references from previous employers in
the environmental industry and his
volunteer activities (Chair of the
London Chamber of Commerce
Environmental Committee and Clean
& Green London Committee) helped
make him a great candidate for the
TRY Team. Chad is well informed and
well spoken on the benefits of evolving
recycling processes. Chad's role as
Materials Sales Co-ordinator keeps him right on the edge of TRY R&D.
It seems to be a place where he's very comfortable. Chad says he
always knew he would find a place where he could be part of the
environmental solution, a place where he could make a difference for
his children and future generations.
Chad is excited about the opportunities and challenges he sees at
TRY "This is an industry on the move, growing, changing
and is often at the forefront. TRY's commitment to
quality and" doing the right thing" is what attracted me and what
helps me build our customer base." When he's not making his mark
at TRY, you can find Chad with his family, playing guitar, enjoying life
and taking nothing for granted.
TRY President, Jim
Graham reaches for
the CQA compost as
Minister of Natural
Resources, David Ramsey,
MPP Kahil Ramal and
Councillor joni Baechler
plant a tree at the Gail
Graham EcoParh - only
4,999 left to go.
fRY continues to invest in the research and development
)f new products and new markets for recycled materials. One of the
atest to attract new consumers is TRYwa11 Processed Gypsum. Over
he years TRYwa11 has been tested and used as
In ingredient in cement, new drywall, kitty litter
md more recently as an environmentally safe
ndustrial absorbent. TRYwal1 is recovered from
100% clean drywall and the material is ground
md screened to established standards and
Jsed in place of virgin gypsum.
lecent Research and Development (R&D) found
'RYwa11 had a number of benefits for the
Igriculture industry. TRYwall is an outstanding
,oil amendment, deodorizer and absorbent.
mixed with the manure, and then as a soil amendment, saves them time
and dollars. TRYwal1 provides a safe dry footing for the cows and absorbs
moisture better than lime. It is water soluble which means no build up in
drains or gutters. Manure odour is greatly
reduced as TRYwall Processed Gypsum captures
and locks up ammonia. Add a low dust factor
into the equation and it makes sense why
farmers are telling us they are very impressed
with TRYwal1.
TRYwa11 is routinely tested by A&L labs and
the product specifications are provided to
the consumer.
'raditionally, gypsum is applied to fields to keep
oil balanced and loose but TRYwal1 is now
loing double duty on the farm. Innovative dairy
armers have shown how TRYwall, used first as animal bedding and
TRYwall Processed Gypsum marketing has just
scratched the surface of the agriculture and
specialized animal care industries. The recycled
product is proving to be a great alternative to
raw gypsum for performance and price.
Compost Quality Alliance. TRY is proud to announce it has
received the CQA designation. CQA was officially unveiled this spring
by the Composting Council of
Canada, which manages the
program. The designation
is awarded to facilities that
participate in and meet the
requirements of the voluntary standards program. TRY is currently the
only facility in Southwestern Ontario approved to use the CQA logo.
ALLIANCE DE LA g1!ALITE
COMP.ST
QUALITY ALLIANCE
The CQA program demonstrates to consumers that they are purchasing
a quality product. The strict standards mean a CQA product contains
only approved organic materials, no animal or human waste, or foreign
materials. CQA producers support regulatory compliance, build
confidence in their product and credibility for their industry.
TRY's President, Jim Graham, is pleased the standards are now in
place. "TRY has always set high standards for its products, in fact all
TRY products are designed and produced to exceed existing standards
and we've always encouraged other industry members to take quality
to the highest level." Getting all the science in place and developing
the standards took some time. Jim explains how the TRY team worked
closely with the Composting Council of Canada and other partners,
for over four years, to develop the standards.
CQA producers are required to be licensed annually and submit product
samples to a CQA-accredited lab on a schedule based on annual
volume of compost produced. All sample reports are sent to the
Composting Council and the facility. The reporting frequency, protocol
and reporting methods are clearly defined. A detailed analysis of the
CQA product is provided to consumers. (see inside for example).
The CQA logo indicates the compost product meets exacting standards
and compost users should look for the label.
Using public transit makes good sense and so this season TRY
can be found travelling across London in environmentally friendly
style. Londoner's are getting the TRY message everywhere they go
and Rick Vandersluis sightings are on the rise. When the TRY ads first
hit the streets Rick received an onslaught of calls from neighbours
and friends, some of whom couldn't believe their eyes. Our" super-
sized" Rick, however, is taking it all in stride. Watch for TRY's man
about town in your neighbourhood.
· Ont.'sTop EnvironmentalistsTourTRY
· New Products
· Meet Chad Williams
.
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111
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MHBC
f,.""1:flt,(J:;u/(tFrf1tmf'r'-1III1i~'"
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6 Rf'5lHm:e {)n-dl'j'flll:lff
Barrie, Ontario L4M 3N6
T: (705) 728.0045
f: (705) 726.2010
v,"WW.mhbcplan.ccm
Ian F, MacNaughton
l\>1A, FCIP. RPP
Bernard P. Hermsen
BES, MelP. RPP
Paul R. Britton
BES, MCIP. RPP
w. Brent Qarkson
MA, MClP, RPP
James D. Parkin
BES, MeIP. RPP
Carol M, Wiebe
BES
Kris Menzies
BES.MC1P. RPP
Offices in:
. Kitchener
. Vaughan
. London
. Kingston
. Barrie
City, Tbwn and Rural Planning
Municipal Plar.s and Studies
land Development
Urban Design J
Community Planning
landscape Archi,ec:tme
Natural RQoutce
and Aggregate Planning
Expert Evidence
and Mediation
Project Managl:mC'ot
HP LASERJET FAX
p.l
</a-
Township of Oro-Medonte
148 Line 7 South
P.O. Box 100
Oro Station, ON
LOL 2XO
4,Attn: Marilyn Pennycook, Clerk
August 2, 2005
Re: Reauest for Deputation reQardinQ ZoninQ Bv-Iaw Amendment
Application 2005-ZBA-22 for TRY Recvclina Inc.. Concession 8. West Part
of Lot 19 (Orol. Township of Oro-Medonte
Furth~rto our atte.ndance at the Planning Advisory Committee meeting on
Monday July 18,2005 in which the Committee defeated the
recomrnen.dation we believe that it is beneficial to summarize our rezoning
application to assisl Council in making a decision on this application.
InJightof the fact that only four of the seven members of Council were in
attendance at the Planning Advisory Committee meeting on July 18, 2005
and the defeated ~esolution, we are requesting an opportunity to speak to
Council ;asa whole as a deputation at the August 10, 2005 Committee of
the whole meeting prior to Council's consideration of the July 18, 2005
Planning Advisory Committee minutes.
Additional. written dOcumentation related to our deputation will be provided
to you on Thursday August 4, 2005 in order to be sent out with the Council
agenda packages. .
It would be appreciated if you could provide confirmation that a deputation
has been arranged.
Thank you for YOl,lr assistance in this matter.
Yours Truly,
MHBC f'lanning .L.imited
---1~<~r1-
Andria. Leigh, MCIP, RPP
Senior Planner
cc. Jim Graham, TRY Recycling Inc.
OJ Au~ fO05 2:13PM
HP LASERJET FAX
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The proposed use is unique in that it requires a large land area for its
processing and storage. This proposal will not only provide additional
employment opportunities within the Township, it will also provide
additional industrial assessment based on the amount of land and
buildings proposed for the recycling establishment.
The recycling use is more land intensive than was contemplated by the
Township's Official Plan notwithstanding that the recycling establishment
proposed is a permitted use in the "Industrial" designation pertaining to the
subject lands, In 1997 when the Oro-Medonte Official Plan was prepared,
these lands were intended to provide for the development of dry industrial
uses in close proximity to the airport and be located on Line 7 North. It
was antipipatedthat these industrial uses might include self storage
establishments,. tl(lnsportation terminals, warehousing, and small
manufacturing operations all of which would be incorporated within
structures with smal.lerland area requirements. The principle of a
recycling establishment in an Industrial designation has been established
by the Official Plan through the permitted uses which include processing
and storage. However the scale proposed by TRY Recycling that will
utilize almost hatf of the southerly parcel designated "Industrial" was not
considered through the Official Plan polices.
The lands on which TRY Recycling Inc. are proposing to locate have been
designated "Industrial" in the Township's Official Plan since 1997. TRY
Recycling Inc. is the first proponent seeking to open for business on these
lands since that time, It is our opinion that they have the ability to act as a
catalyst to encourage additional industrial development on the balance of
the lands.
The TRY Recycling proposal supports and maintains many of the
Township's policies for development including the intention of the
Industrial policies for this area as well as specifically addressing the Pillars
in the Official Plan and the Township's Environmental First philosophy.
The intent of the Township's Official Plan was to encourage additional
economic activity in the form of commerciaVindustrial development in the
vicinity of. the Lake Simcoe Regional Airport. The Pillars of the Official
Plan encourage development that results in an increase in economic
activity provided that is does not have a negative impact on the natural
environment, natural resources, or the rural character. The specifIC lot
configuration proposed for the TRY Recycling facility was designed to
ensure that these objectives werE7 maintained by minimizing the removal
of natural vegetation, maintaining the existing character with development
proposed for the back portion of the subject lands, and ensuring that the
balance of the lands could be appropriately development in future with the
appropriate internal road structure.
MHBCPlanning Limited
TRY Recycling Inc Rezoning Proposal August 4, 2005
Poyntz Street
Barrie. Ontario 14M 3N6
T: (705) 726,0045
F: (705) 72B.2010
www.mhbcplan.wm
[an E MacNaughton
W,^, FCIP, RPP
Bernard P. HermsEn
DES, MCIP, RPP
Paul R Britton
DES, MCIP, RPP
W. Brent Clarkson
MA, MC1P, RPP
James D. ParkL'1
DES. MCIP. RPP
CarolM,Wu:be
DES
KrisMenzies
DES, MCIP, RPP
Offices in:
.. Kitrhener
. Vaughan
.. London
. Kingston
. Barrie
City, Town and Rural Planning
Municipal Plans and Studies
Land Development
Urban Design l
Community Planuing
Landscape ArchiteCture
Natural Resource
and Aggregate Planning
Expert Evidence
and Mediation
Project Management
p.2
Mayor and Members of Council
Township of Oro-Medonte
148 Line 7 South
P.O. Box 100
Oro Station, ON
LOL 2.><0
August 4, 2005
Dear Mayor and Members of Council:
Re: Request forDeoutation reQardina Zonina By-law Amendment
APplicati~n2005.~~A-22f~r TRY Recvclina Inc., Concession 8. West Part
of Lot19 (Oro),TolNnshio of Oro-Medonte
Fyrth~fto oUr liI~endanceat the Planning Advisory Committee on Monday
JUly1~!2005inwhich the Committee defeated the recommendation we
believe that it is beneficial to summarize our rezoning application to assist
Council in making a decision on this application.
In light of the facfthat only four of the seven members of Council were in
attenda.nce at the.f':lanning Advisory Committee meeting on July 18, 2005
and the.defeat~ ~()Iution,we are requesting an opportunity to speak to
Council liIs a ,^,hole.as a deputation at the August 10, 2005 Committee of
the Whole meeting< prior to Council's consideration of the July 18, 2005
Planning Advisory Committee minutes.
TRyftecyclinglnc. has been in the business of recycling since 1991 when
they ope[1ed their London facility. It established a quality composting
facility four years later. TRY Recycling Inc. has set the industry standard
for handling compostables, developing clean processes, engineering top
quality P(oc;lucts and marketing to end users.
On beha/f.ofourclient,TRY R~ycling Inc.> we would again like to extend
an invitatl9ntpqoyrcilmernbers, Township, staff, and Planning Advisory
Committ~~m~f1'1R~r~tOVisit the London facility to have a first hand look at
the recycling pr9cess that has been developed by TRY Recycling and to
envision the facility that would be operated in Oro-Medonte.
As Council Isaware,TRY Recycling Inc. is seeking a rezoning on a parcel
of landlocated in Concession 8, West Half of Lot 19 (Oro) to permit the
operation of a Recycling Establishment for construction, demolition, and
industrial materials.
MHBC Planning Limited
TRY Recycling lnc Rezoning Proposal August 4, 2005
2:14PM HP LASERJET FAX
V~~1
p.4
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3
The TRY Recycling facility proposed for Oro-Medonte would maintain the
Township's "Environment First" philosophy which has been encouraged
through the Official Plan since 1997. The TRY Recycling facility would
promote an alternative for materials that are currently not recycled in this
area and will reduce the materials currently being disposed of in the
landfill site. TRY Recycling's london facility provides a regional role for
recycling southem and westem Ontario. The Oro-Medonte facility also
has the potential to satisfy this regional role for central Ontario.
The proposed TRY Recycling facility requires a large land area and
outdoor storage requirement that cannot be satisfied in existing Industrial
Parks within Oro-Medonte and while this use is permitted in this
designation this scale of use was not contemplated by the Plan. The
proposed use will generate limited truck traffic in relation to the existing
line 7 North haul route, is a dry industrial use which does not require
signifieant water or' sewage services, will have a limited number of
employees, and is compatible with the surrounding lands uses.
The intent oftlie special development policies contained in Section D7.5.2
of the Township's Official Plan were to ensure that a comprehensive
assessment of the land holding occurs prior to development, this
assessment is being completed through the rezoning and Site Plan
Approval process and the lot configuration was specifically designed to
ensure that appropriately planned development could occur on the
balance of the lands.
The special development policies state as follows:
"07.5.2 SpecialDevelopment Policy for the West Half of lots 18 and 19,
CO.ncessionVIII (Oro)
Prior to the Consideration of any Plan of Subdivision on the
lands located in the West Half of lots 18 and 19, Concession
VIII, it shall be a policy of this plan to require the landowners to
PrePilre. .~.... Comprehensive Development Plan. The
Comprehensive Development Plan shall deal with such issues
as:
a) the means by which sewer and water will be provided in
the area. with all forms of sewage disposal being
considered including higher forms of servicing such as
municipal sewage treatment systems or communal
systems;
MHBC Planning Limited
TRY Recycling Ine Rezoning Proposal August 4, 200S
04 ~u~ ~0~5 2:14PM
HP LASERJET FAX
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b) the nature, extent and timing of improvements on the ih
line and the impacts of development on the Highway 11,
ih Line interchange and the County roads in the area.
c) the proposed form, scale and density of industrial
development
d) the means by which the area is to be accessed by roads
taking into account the existing locations of entrances to
the Lake Simcoe Regional Airport; and,
e) the means by which stormwater quality and quantity is to
be managed on site.
The Township will consult the appropriate agencies prior to the approval of
a Comprehensive [)evelopment Plan. (Modification #48)"
In accordance with this policy the Comprehensive Development Plan is
required to be completed prior to the consideration of any Plan of
Subdivision on the lands, TRY Recycling has not submitted a plan of
subdivision application. Notwithstanding this, we are in effect completing
the requirements for the Comprehensive Development Plan as identified
below without applying for a Plan of Subdivision application,
As indicated above these lands subject to the special development
policies contained in Section 07.5,2 were not intended to be developed
with municipal services. It is clear in the Official Plan that the lands
designated in theOro Centre Commercial/Industrial designation were to
be the location of uses that required communal services and that the lands
on which TRY Recycling are proposing to locate were intended to be
developed with dry uses. This is exactly what TRY Recycling is proposing
to do and the study currently being prepared will identify the minimal water
and sewage services required strictly for employee facilities and not for
any speCific processing related to this use, The only appropriate and
feasible form of servicing is individual services which can be identified in
the Site Plan Agreement. As noted above the balance of the lands would
likewise be utilized for other dry industrial uses which again would not
require the necessity for consideration of municipal or communal services;
although given the remaining iand area could still be accommodated, if
necessary.
The meansofll~ss and extent and timing of road improvements to Line
7 North Will be reyi~\o\IEld throu9h the traffic study currently being
completed fortherezoning application. As Line 7 North is a dedicated
haul route and was designed as a major north-south corridor for the
Township it is not likely that the study will determine that additional
MHBe Planning Limited
TRY Recycling Inc Rezoning Proposal August 4, 2005
04 Aug 2005 2:14PM
p.G
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improvements would .be required for the additional industrial development.
Also as Council is aware, the extent and timing of road improvements to
the High~y 11, ih Line interchange will be determined at a future date
based 01"\ input from the Ministry ofTransportation (MTO) in regard to the
long term plan to expand Highway 11 and the re-design of the cloverleaf. it
would be premature to consider the extent of changes until the MTO study
is comple~ed. It is clear from the aerial photo of the site su bmitted with the
application that the eXisting driveway to the house on the retained lands
would likely form the southerly access road to future development and that
the entrance proposed for TRY recycling would form the northerly access
for the internal road structure,
The proposed land.\Jse Jequiresa large land area for the outdoor storage
of matr~i!ilsand theapprol;lriate landscapif19. The layout of the consent
applicatiPI'l. .~ubl'l"litt~dto the,Jownship would contain a 40 metre wide
driveV\,l.c:lY!icges,stotf1~sit~~'~t~e balance of the lands being utilized for
the scalE! t19~~.co'nveYors,atld outdQor storage and processing on the
back "Wacr.es,: T,hisp,roposal maintains the frontage of the subject lands
for other futurEl. indlis,~ri.a.ldElvE:llopment asc;ontemplated by the Industrial
designatipl'l,This?onfiguration also ensures that the visibility of the
pr()P9s,ElcluS,e fromthe munipipal road is. minimized as visibility is not
reQ4iredfor the vi~bility of this business, The balance of the 57 acres not
subject to the rezoning are designed to ensure that an appropriate
development can be completed with an appropriate road structure based
on the configuration of the lands. The recommendation being provided for
CouncH'ssupportn~quires TRY Recycling to provide a conceptual plan for
the 100a?res being the West Part of Lot 19. Concession 8 (Oro) that
identifiElS IJ potElntialroad and parcel.configuration to ensure conformity
with theOfficialPlan.
Section G2..2 oftneTownship's Official Plan states that all major industrial
develClPl'l"lel'ltproposals shall be supported by a Storm Water Management
(SWM)rElport.Thisworkhas been initiated and will address the drainage
patterns of the site and the means of managing stormwater quality and
quantity on site... F~rther to this. the Certificate of Approval process
through th.e Ministry of the Environment will require stormwater
management to be. satisfied lNithin the TRY Recycling site.
The pl~9of~uqdivisi()t1 ProcE:lss Would be oneroUs as the Planning Act
proce~n:CJ~iredisslgnificantly longer. it would require a Letter of Credit
to be p()s~eclbY TRY.Recycling, would register a road configuration and
createlotsthatarEl.notbas.~9nlJctualendusers, the plan of subdivision
would bef()rcing Council to accept and maintain a road that has no current
use~.othertljan TRY Recycling who only require a small portion of the
road,it wouldJorce a lotconfiguration on other potential end users that
may not be appropriate and as Council is aware this has been an issue in
other To,^,"ship's industrial parks where lot sizes have been fixed and not
MHBC. Planning Limited
TRY Recycling IDe Rezoning Proposal August 4, 2005
04 A~~ 2005 2:14PM
HP LASER JET FAX
p.?
6
appropriate for potential industrial users. In addition to these concerns,
TRY Recycling does not control the balance of the land holding and only
has the option on the 43 acres required for their use and therefore does
not have the ability to enter into agreements for the balance of the lands,
We have ensured with the proposed lot configuration that the retained
parcel provides sufficient form and configuration for a plan to be easily
accommOdated on the site.
Our client is attempting to establish a use that encompasses fifty percent
of the land holding, Our client is only seeking to purchase the lands
required for their recycling establishment and are not intending to develop
the rei")1l,1ining57 acres. The Plan of Subdivision process would restrict
flexibility in futUre for other users by pre-determining and registering the
location of intemal roads and the parcel sizes and configuration. We
believe that the intent of the Official Plan policies is satisfied through the
completion of a Rezoning application, Consent application, and Site Plan
Controlapplicationsupport~d by the necessary technical studies without
the ne~d for a Pla~ of Subdivision application. The Site Plan Approval can
identifY dedication of lands (if required in future) for northerly access as
well as future contributions to internal municipal roads.
The TRY Recycling facility will be subject to a Certificate of Approval (C of
A) from the Ministry of the Environment prior to establishment of the
operation on site. The Ministry will not consider processing the C of A
until suCh time as Council has considered the zoning application. This C of
A is similar with respect to details to the license issued by the Ministry of
Natural Resources for an aggregate operation and will dictate the types of
materials that are permitted to be received and managed at the facility, the
volumes permitted specified by waste or class, the hours of operation,
buffering and site maintenance, surface and groundwater quality
monitoring, protection, and environment management, and the
requirement to satisfy storm water management on site, etc, As Council is
aware, these are many of the same issues that Council would consider
when apprOVing a Site Plan for the site. Attached to this letter is a
summary of the detailed supporting documentation that is required to be
submitted by TRY Recycling Inc. as part of their application for a
Certificate of Approval.
It is theopinionof this office that the intention of the Official Plan can be
maintairyed..thou~h completion of the studies required to normally process
the requirE!~tz()n~ng by-law and site plan being traffic, storm water
management,a~d functional servicing studies Council can further feel
confident that they ~re not negating the intention of the Official Plan in that
a land intensive. use such as TRY Recycling was not contemplated though
theOffici.al Plan policies but, nonetheless,lhe policies can be maintained
though the approach suggested herein.
MHBC Planning Limited
TRY Recycling Inc Rezoning Proposal August 4,2005
04 Au~ 2005 2:15PM
FAX
p.B
, ' .."
7
In summ~lrywe are seeking Council's support for the following
recommendation:
"That the Zoning By-law Amendment Application 2005-ZBA.22 for
TRY Recycling I"c. proceed .to a public meeting and that the
applican.tsubmittheapPl'Opriate servicing, storm water
managetmmt andtl tlafflc analysis reports in support of the rezoning
application prior to the public meeting. And further that the applicant
submit a ~onceptllal plan for the 100 acres being the West Part of Lot
19, Conc;ession; 8 (Oro) that identifies a potential road and parcel
configuration.for future development."
RespeCtfully Submitted,
MHBC Planning Limited
--1J. ~.~
Andria Leigh, MCIP, RPP
Senior Planner
cc,PstEiFHiUandJim Graham,TRY Recycling Inc,
Bruce Hoppe, Director of Planning
MHBCPlartnmg Limited
TRY Recycling Inc Rezoning Proposal August 4, 2005
04 Aug 2005 2:15PM
I...
HP LASERJET FAX
p.9
South Winds Development Co. Inc.lTry Recycling Inc.
Supporting Documentation to an Application for.a Certificate of Approval
for a Waste Disposal Site (Processing)
TABLE OF CONTENTS
1.0 INTRODUCTION
1 .1 Purpose of This Submission
1.2 Governing Regulatory Requirements
1.3 Background
1.4 Try Recycling/South Winds Ownership/Operations Agreement
1.5 Try Recycling Inc. History of Environmental Compliance
1.6 Storage and Handling of Solid Waste
1.7 Financial Assurance
1.8 Try Recycling
1.9 Rational,! fOr Approval
2.0 SITE DESCRIPTION
2.1 Introduction
2.2 Surrounding Land Use
2.3 Municipal Planning Approvals
2.4 Naturai Environment and Federal Environmental Assessment
2.5 Buffering, L,mdscaplng and Visual Abatement
2.6 Proposed Site Uses, Operations and Facilities
2.7 HydrOgeclogy .' .
2.8 Surfac;e water Management
3.0 SITE OPERATIONS
3.1 Prot;>ertY Management and Site Control
3.2 Site Capacity .an.d Es~mated Quanllties
3.3 Materials Handling
3.4 Raw Material feedstocks and Products
3.5 Processing Equipment
3.6 Melerial~ Processing, Storage and Transfer
3.7 Quality Control and Marketing
3.8 Packaging and Product Removal
3.9 Environmental Nuisance and Vector Control Program
3.10 Contingency Planning and Logistics
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix f
Map 1
Table 1
Tabla 2
Table 3
LIST OF APPENDICES
Application for a Certificate of Approval for a Waste Disposal Site Processing
list of Provincial Environmental Regulatory Guidelines
CO[Tespond~~with MOE and UTRCA
Corresporidence with Middlesex Centre and Land Use Planning Documentation
0.1 La'!dUseAssessmenl
0.2 Land Use Justification
0.3 Official Pian Amendment and Supporting Documentation
Addilional Supporting Technical Information
E.1 Try Racycling Inc. C. of A. No. A040146
E,2 Try Recycling 1 999 Annual Report to MOE
E.3 Province of Ontario Recycling Fact Sheets
E.4 Federal Environmental Assessment
E,5 Buffer and landscape Planting Details
Hydrogeology
F.l South Winds Site
F.2 Try Recycling Site
LIST OF EXHIBITS
Concept Plan
UST OF TABLES
Financial AssuranceCaiculatlons
Try Racy.cling Materials Received & Shipped 1991 - 2000
Detailed Summary of Recycled Material Quantities for the Year 2000
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L~!<E SIMCOE REGION CONSERVATION AUTHORITY
MEETING NO. BOD-05-05
Friday, May 27, 2005 - 9:00 a.m
Town of Newmarket
Council Chambers
Newmarket, ON
MINUTES
Present:
Councillor Roy Bridge, Chair
Councillor p, Brown
Councillor B. Drew
Councillor K. Ferdinands
Mayor R. Grossi
Councillor B, Huson
Councillor P. Marshall
Councillor M, Nanowski
Councillor J. Rupke
Mayor K, Shier
Councillor Neil Snutch
Mayor T. Taylor
Councillor J. West
Staff:
D, Gayle Wood, C,AO.lSecretary-Treasurer
R. Baldwin, Manager, Watershed Science
B, Kemp, Manager, Corporate Communications
K, Kennedy, Manager, Planning
K. Christensen, Co-ordinator, Human Resources
G. Casey, Recording Secretary
Others:
R. Baezner, Grant Thornton
J, Woodford, Deputation - Moon Point
E. Mizzau, Citizen, East Gwillimbury
Regrets:
J. Dales, Honourary Member
Mr. E. Bull
Councillor G. Davidson
Councillor V. Hackson, Vice-Chair
G.R, Richardson, Honourary Member
Regional Councillor S, Self
Mayor R, Stevens
Mayor J, Young
DECLARATION OF PECUNIARY INTEREST
There was no declaration of pecuniary interest or general nature thereof
---
~a- - C)..
. (11 lake Simcoe Region Conservation Authority
~ Board of Directors' Me"tlng
BOO-05-05 - Minutes'
Page 2
May 27. 2005
II APPROVAL OF AGENDA
Councillor West requested that the Delegation from Mr. Woodford be broughtforward
in the agenda and dealt with following Item #3 of the agenda,
Moved by:
Seconded by:
BOD-05-112
CARRIED
P. Marshall
N. Snutch
RESOLVED THAT the content of the Agenda be
approved as amended.
III ADOPTION OF MINUTES
(a) Board of Directors
Moved by:
Seconded by:
BOD-05-113
CARRIED
J. West
T. Taylor
RESOLVED THAT the minutes of the Board of
Directors' meeting No. BOD-04B-05 be adopted as
printed and circulated.
(b) Administrative Committee
Moved by:
Seconded by:
BOD-05-114
CARRIED
J. West
N. Snutch
RESOLVED THA T the minutes ofthe Administrative
Committee Meeting No. AC-03-05 be adopted as
printed and circulated.
SCL-~
Lake Simcoe Region Conservation Authority
Board of Directors' M'?~ting
BOO-05-05 - Minutes
May 27, 2005
IX DELEGA TlONS
(a) Mr. Woodford - Moonpoint
Manager, Planning presented Staff Report No. 27 -05-BOD regarding the
Environmental Impact Statement (EIS) for the Moon Point development, which is a
residential development in the Township of Oro-Medonte.
Mr. Woodford made a presentation outlining his concerns with the quality of the
Environmental Impact Statement completed for the Moonpoint Development. Mr.
Woodford reviewed the presentation which was circulated with the agenda.
Mr. Woodford thanked the Board for the opportunity to present his concerns and further
advised that he is pleased that the Authority has taken time to assess the Moon Point
development.
The Board inquired ifthe scope ofthe EIS is within the Authority's guidelines and can
the level of detail being requested by Mr. Woodford be achieved within the current
guidelines?
Staff responded that in general the EIS is completed using industry standards and is
a snapshot done in time during certain periods of time,
Staff clarified that the consultant did do bird breeding work on this site and there is
reference made in the report to breeding birds. However, in this case, they do not fall
into the category of threatened species.
Authority staff advised that they continue to work with the Moon Point consultants to
address some of the concerns Mr. Woodford has identified and that staff have no
decision on this matter at this time.
The Board requested that staff review the Authority's Watershed Development
Policies and report back on whether or not revisions are required in order to ensure
our standards are sufficient. The Board also requested that once staff comments to the
municipality have been prepared that they first be circulated to the Board for review
and comment.
The Board commented that they understand the concerns brought forward by Mr.
Woodford and thanked Mr. Woodford for his presentation.
YCL-,-/
May 27, 2005
Lake Simcoe Region Conservation Authority
Board of Directors' Me\'tlng
BOD-05-05 - Minutes'
Page 4
Moved by:
Seconded by:
J. West
T, Taylor
BOD-05-115
RESOLVED THAT Staff Report No. 27 -05-BOD
regarding the deputation by Mr. J. Woodford
regarding the Moon Point Environmental Impact
Statement be received for information;
THAT the presentation provided by Mr. Woodford be
received for information;
THAT Staff be directed to finalize comments on the
Moon Point Environmental Impact Statement;
THAT the Board of Directors be circulated staff
comments, for their review and comment, prior to
forwarding them to the Township of Oro-Medonte;
and
FURTHER THAT Staff provide the Board with an
assessment regarding whether the Authority's EIS
and Watershed Development Policies require further
amendments.
CARRIED
IV ANNOUNCEMENTS
(a) Authoritv's New Buildina - Update
The Board was reminded that the Official Sod Turning Ceremony will take place on
Tuesday, May 31s', 2005, at 2:00 p.m,
The CAO extended thanks to the Director, Corporate Services and Land Management
and staff for bringing us forward with the new building.
50_- 5
G)
Lake Simcoe Region Conservation Authority
Board oi Directors' M'1~tlf)g
BOD-05-05 - Minutes
Page 5
May 27, 2005
V PRESENTATIONS
(a) 2004 Audited Financial Statement
The Director, Corporate Services and Land Management presented Staff Report No.
24-05-BOD regarding the 2004 Financial Statement and the Report on Reserves.
Ms. Regina Baezner, GrantThornton presented the "Report to the Board of Directors"
which was included with the agenda. Ms. Baezner advised that the audit performed
was very thorough, staff were co-operative, and that there are no significant matters
to report.
Mayor Taylor referenced page 40 of the Financial Statement and requested that a
footnote be added to explain the dollar variance in the municipal general levy for the
budget versus actual.
The Director, Corporate Services and Land Management responded that this is a
result of having to defer revenue waiting for projects to be undertaken and confirmed
that a footnote to this effect will be added.
Moved by:
Seconded by:
J. West
N. Snutch
BOD-05-116
THAT Staff Report No. 24-05-800 regarding the
Authority's 2004 Audited Financial Statement be
received and approved subject to adding of a
footnote regarding the Statement of Financial
Activities that is acceptable to the Auditor and
Director, Corporate Services and Land Management.
CARRIED
(b) Assimilative Capacitv Studies
The Manager, Watershed Science provided an update on the Assimilative Capacity
Studies, The Board had a series of questions regarding this matter and requested
further updates as the studies progress.
Moved by:
Seconded by:
T, Taylor
M. Nanowski
S-a- - &
May 27, 2005
Lake Simcoe Region Conservation Authority
Board of Directors' Mef'ting
BOD,05,05 ,Minutes'
Page 6
BOD-05-117
RESOLVED THAT Staff Report No. 25-05-BOD
regarding the Lake Simcoe and Nottawasaga River
Assimilative Capacity Studies status update be
received for information; and
FURTHER THAT the Authority continue to proceed
with implementation of the Assimilative Capacity
Studies (ACS) for the Lake Simcoe and
Nottawasaga River watersheds.
CARRIED
(c) Corporate Marketinq & Communication Strategy
Manager, Corporate Communications presented Staff Report No. 26-05-800
regarding a Corporate Marketing and Communication Strategy for the Authority.
The Board advised they are very pleased to see this program in place recognizing that
the public needs this knowledge of the Authority and Lake Simcoe. The Board
stressed the importance offocussing on the education system and to devote as much
time to this area as possible,
Moved by:
Seconded by:
J, Rupke
N. Snutch
BOD-05-118
RESOLVED THAT Staff Report No. 26-05-80D
regarding the LSRCA Corporate Marketing and
Communications Strategy (2005 - 2007) be received
for information ~nd approved.
CARRIED
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
No items were identified for discussion.
Sa-
May 27, 2005
Q)
Lake Simcoe Region Conservation Authority
Board of Directors' Mr:;r:;ting
BOD-05-05 - Minutes
Page 7
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by:
Seconded by:
BOD-05-119
CARRIED
p, Marshall
B. Drew
RESOLVED THAT the following recommendations
respecting the matters listed as "Items Not
Requiring Separate Discussion" be adopted as
submitted to the Board and Staff be authorized to
take all necessary action required to give effect to
same.
1. Fill. Construction & Alteration to Waterwavs Applications
BOD-05-120
RESOLVED THAT applications under Section 28 of
the Conservation Authorities Act and Ontario
Regulation 153/90, as amended by Ontario
Regulations 534/91 and 623/94, be received and
approved.
2. Correspondence
80D-05-121
RESOLVED THA T the letter dated AprilS, 2005, from
the Urban Develomentlnstitute / Ontario, requesting
to be placed on the Authority's mailing list for the
distribution of Board agendas and minutes be
received.
3. Correspondence
80D-05-122
4, Correspondence
BOD-05-123
RESOLVED THAT the letter from the City of Orillia
acknowledging receipt of the lSRCA's 2004 Annual
Report be received.
RESOLVED THAT the letter date April 6, 2005, from
the City of Barrie acknowledging receipt of the
Authority's 2004 Annual Report be received.
~
May 27, 2005
Q)
Lake Simcoe Region qonservation Authority
Board of Directors' Meeting
BOD-OS-OS - Minutes
Paoe 8
,~
5. Correspondence
BOO-05-124
RESOLVED THAT the letter dated April 14, 2005,
from The. Hon. Leona Dombrowsky, Minister,
Ministry of the Environment, thanking the Authority
for providing a copy of the 2004 Annual Report be
received.
6. Correspondence
BOO-05-125
RESOLVED THAT the letter dated April 18, 2005,
from the City of Barrie acknowledging receipt of the
Authority's Report on Greenroof Technology be
received.
7. Correspondence
800-05-126
RESOLVED THAT the letter from Mr. Frank Klees,
MPP, Oak Ridges, thanking the Authority for
providing him with a copy of the Authority's 2004
Annual Report be received.
8. Correspondence
BOO-05-127
RESOLVED THAT the letter from The Hon. Steve
Peters, Minister, Ministry of Agriculture and Food,
thanking the Authority for providing him with a copy
of the 2004 Annual Report be received.
9. Correspondence
BOO-05-128
RESOLVED THAT the letter dated April 21, 2005,
from the Town of Innisfil, acknowledging receipt of
the Authority's report on Green Roof Technology be
received.
..--
s
May 27, 2005
lake Srmcce Region ~onservation Authority
Board of Directors' Meeting
BOD-OS-OS - Minutes
Page 9
10, Correspondence
BOD-05-129
RESOLVED THAT the letter dated April 27, 2005,
from Mr. Murray Brown, regarding Permit No. GP
2004.101 be received.
11. Correspondence
BOD-05-130
RESOLVED THAT the letter dated April 27, 2005,
addressed to Chairman Bill Fisch and Regional
Council Members from Chair Bridge, thanking the
Region for their support of the Authority's new
administrative building be received.
12. Correspondence
BOD-05-131
RESOLVED THA T the letter dated May 2, 2005, from
Councillor Dave Kerwin, Town of Newmarket,
commending Authority staff for providing
assistance on various environmental initiatives be
received.
13. Correspondence
BOD-05-132
RESOLVED THAT the copy of an email dated May4,
2005, from Conservation Ontario announcing the
appointment of Donald R. Pearson as General
Manager of Conservation Ontario and that Peter
Krause has been re-elected as Chair of
Conservation Ontario be received.
14. Correspondence
BOD-05-133
RESOLVED THAT the letter from the Township of
Oro-Medonte advising that correspondence from the
Authority regarding Green Roof Technology was
formally received by their Council be received.
~6l ~ If)
May 27, 2005
Lake Simcoe Region C.onservation Authority
Board of Directors' Me'eting
BOD-05-0S - Minutes
Page 10
15, Correspondence
BOO-05-134
RESOLVED THAT the letter from the Town of New
Tecumseth advising thattheir Council approved the
Authority's Budget Request in the amount of
$12,478 be received.
16. Correspondence
BOO-05-135
RESOLVED THA Tthe correspondence dated May 9,
2005, from the Ontario Municipal Board providing
approval of the Authority's request to increase the
mileage and honorariums for the Board Members be
received.
17,Correspondence
800-05-136
RESOLVED THAT the correspondence dated May
12,2005, from the Ontario Municipal Board providing
the effective dates of the increase to the mileage
rates and honorariums be received.
18, Correspondence
BOO-05-137
RESOLVED THAT the correspondence dated April
15,2005, from Sylviette Brown regarding six large
mounds of soil and tree debris in/or adjacent to
Zephyr Creek be received.
19, Correspondence
BOO-05-138
RESOLVED the correspondence dated May 13,
2005, addressed to Sylviette Brown from Michael
Walters, lSRCA, responding to her letter dated April
15, 2005, regarding six large mounds of soil and
tree debris in/or adjacent to Zephyr Creek be
received.
~ Ir
May 27, 2005
Lake Simcoe Region r;;pnservation Authority
Board of Directors' Meeting
BOD-05-05 - Minutes
Page 11
20. Correspondence
BOO-05-139
RESOLVED THAT the email from lSRCA employee
Brian Burr thanking the Board of Directors' for their
kind contribution to the Kathy Jordan Trust Fund be
received.
21 ,Monthly Communications Update
BOO-05-140
RESOLVED THAT the Monthly Communications
Update, for the period April 1 to 30, 2005, be
received for information.
22. Municipal Freedom of Information &
Protection of Privacy Act
800-05-141
RESOLVED THAT Staff Report No. 28-04-BOD
regarding Policies and Procedures for
administration of the Municipal Freedom of
Information and Protection of Privacy Act be
approved for use by the Authority; and THAT the
lake Simcoe Region Conservation Authority
designate the Chair as Head for the purposes of the
Municipal Freedom of Information and Protection of
Privacy Act; and
FURTHER THAT the duties and responsibilities of
the Head for the purposes ofthe Municipal Freedom
of Information and Protection of Privacy Act be
delegated to the Director, Corporate Services.
23. Compensation ManaQement Study - Comparables
BOO-05-142
RESOLVED THAT Staff Report No. 29-05-BOD
regarding Municipal and Conservation Authority
com parables be approved and adopted in order to
meet the requirements of the 2005 Compensation
Management initiative.
Q)
50- - /J-
L.ake Simcoe Region C.onservation Authority
Board of Directors' Meeting
BOD-05-05 - Minutes
Page 12
May 27, 2005
VIII HEARINGS
There were no hearings scheduled for this meeting.
X CONSIDERA nON OF ITEMS REQUIRING SEPARA TE DISCUSSION
No items were identified for discussion.
XI OTHER BUSINESS
Moved by: K. Sheir
Seconded by: M, Nanowski
BOD-05-143
RESOLVED THA Tthe Authority's Board of Directors
move to "Closed Session" to deal with confidential
legal and personnel issues.
CARRIED
Moved by:
Seconded by:
K. Shier
K. Ferdinands
BOD-05-144
RESOLVED THAT the Authority's Board of Directors
rise from "Closed Session" and report their
progress.
CARRIED
(a) Performance Appraisal - CAO
Moved by:
Seconded by:
J. Rupke
M, Nanowski
BOD-05-145
RESOLVED THAT the CAO's 2004 Performance
Appraisal, as amended by the Administrative
Committee, be received and approved.
CARRIED
S'UL - 1.3
Lake Simcoe Region f::.onservation Authority May 27, 2005
Board of Direotors' Meeting
800-05-05 - Minutes
Page 13
XII ADJOURNMENT
Meeting adjourned at 11 :20 a.m. on a motion by J. Rupke.
CARRIED
anginal signed by:
original signed by:
Roy Bridge
Chair
D. Gayle Wood, CMM III
Chief Administrative OffiCer/
Secretary-Treasurer
.
~b-!
BARRIE PUBLIC LIBRARY
BOARD MEETING #05-04
THURSDAY, APRIL 28,2005
DATE:
TIME:
LOCATION:
Thursday, April 28, 2005
7:30 p.m,
Consumers Gas Board Room
PRESENT:
L.McClean (Chair), L.Bell, V.DeCecco, S.Kastner, W.Porter,
C.Virgo, A.Davis, J.Ross (Recorder)
ABSENT:
A.Smith, P.Brown, M.Stong
1. Call to Order
The meeting was called to order at 7:30pm.
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflict ofInterest
None declared.
.
4.
4.1
Minutes of Meeting
Minutes of Board Meeting #05-03 dated Thursdav, March 24,2005
#05-22
KASTNER - VIRGO
THAT the Minutes of Board Meeting #05-03 dated Thursday, March 24,
2005 be adopted. CARRIED,
5. Business Arising
None.
6. Report of the Chair
Newspaper articles have shown that a library will be included in Park Place. The
Director has clarified this with Council and the representative for Park Place
realizes that this is only a possibility.
7. Committee Reports
7.1 Financial Statements for March 2005
#05-23
PORTER - KASTNER
.
THAT the expenses listed on the Financial Statements for March 2005 be
approved. CARRIED.
BARRIE PUBLIC LIBRARY
BOARD MEETING #05-04
THURSDAY, APRIL 28, 2005
.
7,2 Minutes of Finance Committee Meeting #05-02 dated Wednesdav, April 13,
2005
#05-24
DECECCO-PORTER
THAT the Minutes of Finance Committee Meeting #05-02 dated
Wednesday, April 13, 2005 be received. CARRIED.
#05-25
VIRGO - PORTER
THAT the Auditor's Report be adopted, CARRIED.
8. Director of Librarv Services Report for March 2005
It was noted that the budget has been passed. Questions were asked about the
Library's Net Lender status, and renovations to the foyer, The Board Chair
wished to thank all staff for their efforts during March Break. A comment was
made about the Writer in Residence program.
9.
Other Business
None.
.
10. Committee Meeting Dates
Personnel Committee - May 18,2005 at 7:30pm in MSC Study Room
Planning Committee - May 18,2005 at 6:30pm in MSC Study Room
11. Date of Next Board Meeting
Thursday, May 26,2005 at 7:30pm in the Consumer Gas Board Room
12. Adjournment
A motion to adjourn the meeting at 8:03pm was made by V.DeCecco,
I
R
J
//
s4~AA
/'
~~ 1/J/2?$s./'
, TE (
(/
.
RECEIVED
JUt 2 8 200S
ORO-MEDONTE
TOWNSHIP
MINUTES OF A MEETING
of
THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION
HELD ON THURSDAY MAY 26,2005
AT THE LAKE SIMCOE REGIONAL AIRPORT
TERMINAL BUILDING
In Attendance:
Commissioners:
J. Crawford
G. Fernandes
R. Hough
L. Leach
A. Smith
F. Smith
P. Spears
S. Trotter
Staff: W. McArthur, City of Barrie
M. Drumm, APM
Regrets:
M, Beauchesne
CALL TO ORDER
The meeting came to order at 7:05 p.m. and was chaired by G, Fernandes.
1.0 MINUTES OF THE APRIL 21. 2005 COMMISSION MEETING
MOTION:
Moved by F. Smith, seconded by J. Crawford
2005-AC-18 "THAT, the minutes of the April 21, 2005 Commission meeting be
approved."
2.0 BUSINESS ARISING FROM THE MINUTES
Carried.
No new business was discussed.
3.0 PROPERTIES & COMMERCIAL DEVELOPMENT
i) Pete Waters of Weatherwise Aviation was invited to the meeting at 7:15 p.m. to
provide the Commission members with an update, It was reviewed that the North
hangar, as previously owned by Barrie Vascular Imaging, is now occupied by
three companies, P. Waters further reviewed that the Southwest Commercial
Hangar 2, is now occupied by six, based aircraft, with plans to move Hydro One
Helicopters into the facility as well. p, Waters then updated the Commission with
future and revised Weatherwise Aviation development plans, as well as ongoing
and outstanding development issues, including zoning, building code and future
land sale(s) opportunities. G. Fernandes suggested that the Property &
Commereial Development Sub-Committee meet with P. Waters to review the
new/revised Weatherwise Aviation development plans as well as address any
S72-~
issues/concerns. P. Waters was excused from the meeting at 7:50 p,m.
General discussion.
ii) W. McArthur and M. Drumm reviewed the construction update as of May 19,
2005. M. Drumm reported that Purchase Order's dated May 5, 2005 have been
made for both the Automatic Weather Observation System, as well as the design
and implementation of the GPS-WAAS approaches. It was reviewed that the
AWOS project has an estimated completion date of late July whereas the GPS-
WAAS approach project has an estimated project completion date of late
October/early November.
iii) G. Fernandes provided an updated on behalf of the Fire Suppression Sub-
Committee. Pursuant to the April 21, 2005 Commission meeting, it was reviewed
that FCS Fire Consulting Services Ltd, had been retained and is working with all
parties concerned to develop a Fire Protection Plan for the airport. A report
dated May 25, 2005 as prepared by FCS Ltd. noted that "the project review and
planning is going well. ..overall project target for completion is mid June."
Information will be presented to the Commission, as it becomes available.
iv) On behalf of M, Beauchesne, M. Drumm provided an update as to the status of
the Strategic Communications Strategy, as being completed by Fasken
Martineau. It was noted that no formal discussions had taken plaee with Fasken
Martineau; however a preliminary meeting has been established to meet and
gather preliminary information from the Airport Manager. G. Fernandes inquired
as to whether M. Beauchesne was undertaking a review and update of the
Strategic Plan as part of the development of the Communications Plan. General
discussion.
4.0 FINANCIAL REPORT
M. Drumm presented the Financial Statements for the months of January, February and
March 2005 & YTD.
MOTION: Moved by F. Smith, seconded by A, Smith.
2005-AC-19 "THAT, the Financial Statements for the months January, February
and March 2005 & YTO be approved, as presented."
Carried.
5.0 NEW BUSINESS/CORRESPONDENCE
i) The airport manager's report was received as information,
ii) All additional correspondence as presented was reviewed.
6.0 MEETING(S)
The next Commission meeting is to be held on Thursdav June 16. 2005 at 7:00 p.m.
7.0 ADJOURNMENT
MOTION:
Moved by A Smith, seconded by L. Leach.
2
-~
2005-AC-20 "THAT, the Lake Simcoe Regional Airport Commission meeting
adjourn at 9:10 p.m."
M.
Recording Secretary, LSRA Commission
Distribution:
Commission Members
W. McArthur
K,Short
J. Tascona, M.P.P.
Clerk's Office, City of Barrie
Mayor & Council, clo City Clerk, City of Orillia
Carried.
~ G. Fe nan
President, LSRA Commission
Clerk's Office, Township of Oro-Medonte
p, DeVillers, M.P.
A. Caroll, M.P.
G, Dunlop, M.P.P.
i. Brown, City Manager, City of Orillia
3
Se-/
RECf.\VED
JUL 1 e lQQ~
O. RO_MEOONTE
TOWNSHIP
MINUTES OF A MEETING
of
THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION
HELD ON THURSDAY JUNE 16, 2005
AT THE LAKE SIMCOE REGIONAL AIRPORT
TERMINAL BUilDING
In Attendance:
Commissioners: J, Crawford
R. Hough
L. Leach
A. Smith
F. Smith
S. Trotter
Staff: W McArthur, City of Barrie
M. Drumm, APM
Regrets:
M. Beauchesne
G, Fernandes
P. Spears
CAll TO ORDER
The meeting came to order at 7:10 p.m. and was chaired by A. Smith.
1.0 MINUTES OF THE MAY 26. 2005 COMMISSION MEETING
MOTION:
Moved by F. Smith, seconded by J, Crawford
2005-AC-21 "THAT, the minutes of the May 26, 2005 Commission meeting be
approved."
2.0 BUSINESS ARISING FROM THE MINUTES
Carried.
No new business was discussed.
3.0 PROPERTIES & COMMERCIAL DEVELOPMENT
i) As a result of a confidential property matter, the following motion was passed.
MOTION: Moved by J. Crawford, seconded by L. Leach
2005-AC-22 "THAT, the lake Simcoe Regional Airport Commission meeting
move into camera at 7:20 p.m. as a result of a confidential property
matter."
CONFIDENTIAL MOTION: 2005-AC-23
Carried.
Carried.
MOTION:
Moved by F, Smith, seconded by R. Hough
Se--
2005-AC-24 "THAT, the Lake Simcoe Regional Airport Commission meeting
move out of camera at 7:45 p.m."
Carried.
~"~~0~~~-ii)~0~~W;~McArthurarTcr~DrUmlff".re\lieweaffieconsfruction updale~as~orJunem~-
2005. M. Drumm reported that Purchase Order's dated May 5, 2005 have been
made for both the Automatic Weather Observation System, as well as the design
and implementation of the GPS-WAAS approaches. It was reviewed that the
AWOS project has an estimated completion date of mid August whereas the
GPS-WAAS approach project has an estimated project completion date of late
October/early November. It was further reviewed that two quotations had been
received for the maintenance garage expansion project and that staffs were
researching the pre-owned aviation sweeper market.
iii) M, Drumm provided an updated on behalf of the Fire Suppression Sub-
Committee, It was reviewed that a preliminary draft Fire Protection Plan proposal
had been submitted by FCS Fire Consulting Services Ltd, had was currently
under review and comment by staffs. The project has a revised target
completion date of Fall 2005 - information will be presented to the Commission,
as it becomes available.
iv) On behalf of M. Beauchesne, M. Drumm provided an update as to the status of
the Strategic Communications Strategy, as being completed by Fasken
Martineau. It was noted that an information-gathering meeting with Fasken
Martineau and the Airport Manager was held forming the "end-user" survey
portion of the Communications Plan. Further information will be presented to the
Commission, as it becomes available. General discussion.
4.0 FINANCIAL REPORT
The April 30, 2005 & YTO and the May 31, 2005 & YTO Financial Statements will be
presented at the July Commission meeting.
5.0 NEW BUSINESS/CORRESPONDENCE
i) The airport manager's report was received as information.
ii) All additional correspondence as presented was reviewed.
6.0 2005 & ONWARD PRIORITIES
i) A. Smith reviewed this new agenda topic as a standing item geared at ensuring
that all priority projects, be it capital or otherwise, are reviewed on a monthly
basis or more often as required,
Stemming from this agenda item, L. Leach requested that an immediate review
of airport staffs job evaluations and compensations be conducted. General
discussion. This topic is to be included as a priority agenda item for further
discussions at the July Commission meetings, following interim discussions with
the Commission Executive.
7.0 MEETING(S)
2
5c-
The next Commission meeting is to be held on Thursdav Julv 21.2005 at 7:00 p.m.
ADJOURNMENT
"'-~~-''''~'''''''-'-~~----~~~-~'--'
MOTION: Moved by F, Smith, seconded by R. Hough.
2005-AC-25 "THAT, the Lake Simcoe Regional Airport Commission meeting
adjourn at 8:30 p.m."
Carried.
~/~/'--
. m
Recording Secretary, LSRA Commission
..~'
A;~- ~~
President, LSRA Commission
Distribution:
Commission Members
W. McArthur
K. Short
J. Tascona, M.P.P.
Clerk's Office, City of Barrie
Mayor & Council, c/o City Clerk, City of Orillia
Clerk's Office, Township of Oro-Medonte
P. DeVillers, M.P.
A. Caroll, M,P.
G, Dunlop, M.P.P,
I. Brown, City Manager, City of Orillia
3
- /
Lake Simcoe Regional Airport
224 Line 7 North, RR#2
Oro Station, Ontario
Canada
LOL 2EO
Phone: (705) 487-0999 f',x: (705) 487-1411
Email: Isra@csolve.net Web: www.lakesimcoeairport.com
July 22, 2005
(RECElVED
\ JUl 2 5 2005 I
I ORO-MEDONTE I
TOWNSHI~
Mayor, Council, City Administrator and Treasurer
Corporation of the City of Barrie
70 Collier Street
PO Box 400
Barrie, Ontario
L4M 4T5
Mayor, Council, City Manager and Treasurer
Corporation of the City of Orillia
50 Andrew Street South
Orillia, Ontario
L3V 7T5
Mayor, Council, CAO and Treasurer
Corporation of the Township ofOro-Medonte
PO Box 100
Oro, Ontario
LOL 2XO
Members of Council, City Administrators and Treasurers:
RE: Lake Simcoe Regional Airport Semi-Annual Report
Further to the Public Accountability Act, (Bill 46), the Lake Simcoe Regional Airport has prepared a
semi-annual report for your perusal.
The following notes relate to the report,
a) The Airport Commission, June 30, 2005 Financial Statements depict that the airport is
operating at approximately 62% ahead of its overall planned vear-to-date, as evidenced by the
attached report,
b) Fuel sale volumes to jet and turbine aircraft using the Lake Simcoe Regional Airport have
increased by approximately 35% compared to June 30, 2004 & YTD figures, The airport has
seen a tremendous and positive rate of growth in this segment of business over the past 4 years,
In addition to increased usage from the commercial/industrial sector of Simcoe County,
particularly the automotive sector, the airport has also experienced an increased usage from
Casino Rama entertainers, Ministry of Health air ambulance flights, as well as seasonal
1
vacationers. In fact, the Lake Simcoe Regional Airport is considered as the airport of choice by
Casino Rama for any of the entertainers using air transportation.
c) The airport is pleased to welcome several new tenants all whom have taken residence m
Weatherwise Aviation hangar facilities,
1) Firestonn Turbines - This unique firm specializes in aircraft turbine engine maintenance,
overhauling and retrofitting, The most recent project that Firestorm Turbine was involved
with was the design and construction of a turbine (jet) engine test-pod complete with an
afterburner, for the Canadian Department of National Defence. This diverse firm also has a
marine division. At present, this firm has 3 employees. For more information, please visit
www.firestrm.ca.
2) Aero Covers - This firm recently moved to the Lake Simcoe Regional Airport from the
Ottawa area. Aero Covers manufacturers aviation canvas materials ranging from airport
wind direction indicators (windsock) to aircraft engine and wing covers. This firm also has
a marine division. At present, Aero Covers has 3 employees, For more information, please
visil www.aerocovers.com.
3) TransGIobal Aviation - This Toronto area-based firm just moved it's operations to the
Lake Simcoe Regional Airport providing professional aircraft sales, acquisitions and
consulting advice ranging from small recreational aircraft to modern business jets and
helicopters. At present, TransGlobal Aviation has 2 employees. For more information,
please visit www.transqlobalaviation.net.
4) Georgian ,!!ay Helicopters Inc. - This 'start-up' operation provides helicopter sightseeing
flights, charters, surveying and aerial photography. With offices located in the Airport
Terminal Building, GBH Inc. hangars its helicopter in the new Weatherwise Aviation
facility. This firm presently has 2 employees. For more information, please contact 705-
487 -HELl.
In furtherance to the addition of the aforementioned companies, the Lake Simcoe Regional
Airport remains as host to the Provincial headquarters of Hydro One Helicopter Networks,
two flight schools (Canadian Flyers International and Future Air), the Ontario Provincial
Police (office space) as well as various corporate and private/recreational based aircraft,
d) The Lake Simcoe Regional Airport's Capital Works plan for fiscal 2005 is on schedule. The
much anticipated and required &utomatic Weather Observation fu'stem has a forecasted
completion and operational date of mid August. The complimenting and state-of-the-art GPS-
WAAS approaches (total of4) to the airport have an anticipated completion date of November
2005, Both ofthese enhancements will not only increase accessibility to the commercial users
of the airport but will also provide increased operational safety factors. The South Apron
expansion initiative forming part of the airport's 2004 Capital Works Program has been a
tremendous asset particularly in consideration of the airport's increased traffic volumes, not
only through increased revenue generation, but also enhanced operational safety factors.
e) Despite a delay in further hangar construction activities while the airport Fire Protection Plan
and applicable upgrades are under final review (stemming from site plan control process),
Weatherwise Aviation maintains a keen interest in continued developments at the airport not
only to include further commercial hangar development activities, but also potential
recreational hangar developments. When a resolution to the fire protection issue was not in
sight, the Township of Oro-Medonte requested that the Lake Simcoe Regional Airport
2
6d - 2>.
Commission take lead in developing and implementing a solution, Since then the LSRA has
worked diligently to broker a solution that is acceptable to all parties involved. Accordingly, the
Commission has retained the professional services of FCS Fire Consulting Services Ltd., an
independent consulting firm specializing in fire protection planning and zoning. As discussed
during the December 2004 joint venture meeting, once a solution has been realized, the Lake
Simcoe Regional Airport Commission will approach the member municipalities to present the
proposal and recommend a funding model. The completion of this initiative will not only
enhance overall airport safety; but also will allow for continued and future airport
developments.
f) During the April 21, 2005 Commission meeting and in accordance with the airport's strategic
direction, staff was authorized to retain the services of the multi-national strategic counsel
practice group, Fasken Martineau, for the development and execution of a Strategic
Communications Plan. The plan includes three phases with an estimated completion period of
October 2005. The goal of this initiative is to develop and execute a strategic communications
plan that leverages the resources of the Lake Simcoe Regional Airport in order to increase and
enhance the profile amongst the public and key political and bureaucratic decision-makers.
g) The Lake Simcoe Regional Airport was pleased to host several of the entertainers and
celebrities participating in the global aid event, Live 8 as held at Park Place in Barrie, Some of
the airport users during the event included the likes of Aerosmith, DMC, Deep Purple, Bryan
Adams, Simple Plan, Roger Hodgson (of The Guess Who), Motley Crue as well as other film
and television personalities,
The attached information is for your perusal. Should you have any questions, please do not hesitate to
contact the undersigned at (705) 487-0999.
Sincerely,
Lake ~~e Regional Airport
-h/
-////..] ~!I
~(Jt,--/
Michael J, Drumm
Airport Manager
cc Lake Simcoe Regional Airport Commission
3
Sci-~
LSRA -- Operating and Maintenance financial Results as @
June 30, 2005
_~<;c;:r#_~ REVENl!E ITEM ANNUAL MONTHLY __FI~AN<;E:___l%QFPLAN
__________ _ _.._e ::'::'::B.LJPGET-:::---ALLOCATioN ,_ nfl~ORT_n..~ y-=r~D--
------30.Jun--- 30.Jun : ~---
o ~~-P~revT;;us'ye-ar-su-rpjus _- ~~~ ~:-_-~~_ -_~:__-_-_~:-:-:~--:~__~~~:~~=r(QQ::- -----------~---$(f60- --------------------$0.001 ~~- 0%
o -~CommerciarfaxRebate ._____n__~()cOO_--$O,OO--- $0 00 ~
- -~ContributTo-n From--R-eserve $000 ,=~~:--~-j==~::-=-~-- 0
-S2<;'C lProvinceofOntario-- ---;--:---$OOOf. -:i-~::'::' . ;g:~-~ ~
-S757--n:0i-Lease (Hangars) ..--;--.. -$39,630.72;---$19r8l5j6;---__-$19,8f5~~- 100%
8758 iDwellin -Rentar5-~~-=-____~_==---$16,200.o6'---$8,TOO~OOi- --- $8)OO.OOi-~-. 100
8759 iATB Leases (officel _ __ ~'_ ___-.- $32,199.96' . $16,099.98.------ $15,769,98! 980
- B760 iLandRentals (farm') . $2,300.00: $I,15Q,.00:. . $2,3oo,00r=~_2
8770 lConcessions '$300.00, $150.001 $72,00: 48 0
--- ------------ -..-:-.---.-.-~~-----T-------_._--~.----,-.-------...-----~~'~~
8910 iTie,Down ReveniJ"-___._. ._._.___ .__.___ ._$82.00,()O__ ..1."co.43,~ $6,12~ 151 0
- 89IT!i:an.Ciing/Parking Fee_s.____ $20,000,00 $8,385,72 --~----$ll,241.33' 134
8913 iCar Rental.C-"-n1.l11issio-"s.______.::=:=---;--.:::-$n)oo.06..::=.::~::: $5()O-,-00 -___ $000: 0%
8917 :Aircraft Servicing Margi~_ $5,000.00 $2,545.69 $547.96!~~ 220
8983 !Aviati"nl'ueJ.r\1arl>in, __. ,... .__ _,__...19.~OOO'()().~_J4:2,46.5cO()_... __$~,~0~3L_._~'i46%
'Airport Maintenance ChaDl"-(AMCl___._'--_ $13,200.00 .__..$~&0_Cl.:QD_'_____$6,6oo,()0! 100%
!Water & Sanitary Sewer:~e_Charge $1 ,200.00 ! ._____._$600.00 _._. $O.Oo.! 0%
8999 iSundry Revenue_ . .___.$I,500,00,____._F50~-+--_. . $1,479.93! 197%
TOTAL REVENUE ! $236,030.68! $111,204.89' $134,008.941 121%
----------.----.~--^---~--~~--,~~~_..,-.--..--.-------.--~---t------------_..-_._----t----------
,
ACC1:#i--'---EXPENSE'--'-~'-----+-ANNUAi--- -0- ----MONTHLy FINANCE
~-~===rrEM:=-:::==___ --BUDGET__ ALLOcATioN~ REPORT
, . 3D-Jun --~3O:Jun-'--'
2800 !Salaries!_B~~efits_____=-=:~-~-$175, 717.20--- $8i85S,60" --'--$8D06:4'1r--~--93%
2810 Honorarium $16,000,ooi $8,ooO,06r----"$6,685.30r--~-- 84%
.3020 Staff Develol'l11entn_____.$1,5oo00 "-=-.::mO:::OCl.l~~~==joOor::.::.:::~~__~
3040 !Postage ... ....' 'n $850,00,. $425.00, $37,43i. 90
-- 3050.JOffic~E.xp,,-ns~s~--=::':::=_==:'::'=-T-==$5,OOO:OO~ -r=:$b~O:::(jO "'-::$::2;302:331--'-- 92 0
3060- ! Subscriptions & Memberships ! $2,000.00' . $1,.000,00' .,. $1,450,20i . 145%
--3070--TfraveCMeeiings& Confe,ences--- -'--$3,.00000" ... . - -11.500106 . -$'181.40 r---- --. 12%.
3080 : Telephone / communicaHon-$7,OOo.ooT- '--:$3;5-0000; -n_'$2-;902:56 r--:--- 83%
]~{~.::_t~~~~,;n~.<i~rtlsl"-~____= . . . m_~_m:~~~g_______ JH~t~_~~-:---~~n1~~~~L_~_-~=J8~~
3221 ! Electrical Mainte-"anc"-____~_ $5,000.00 $2,500.00 $1,699,97 . 68%
3220~-rOwellingRepair ... . $1.000.00 ---$50000~----$12100'------u-24%
3222~IArea:-MaTiiienance ----.-~..-~4~000.OO.,-~OOOO() "--.$121106:- 6%
'3223-- Water & Septic Maintenance $16,500,00 . ---$8)50.00 -----.-'$4-,223;-591-.- 51-%
3250 i Building Repai rrMa;ntenance-----~-- -$6:000.00.. '. .'-$3,006,00- ---$297.50 iTo 0
3-310' I Staff Uniforms ... . $1,000.00'- . ---$-566160' --10,061 0%
--]430 ___lOperations Vetiicle(s )=--=--=::=~:: $3,()06.oo':::'::':::_$I, 5oQ::oiL=___$496 98! -33%
_:3.4!lO_._:Licenses________+__~E50.00______ _$375..00 .. $623.00:' .. 166 0
--'3510 !Audit Fees .___.____ $1,575.00 $1,575.00 . $2',175,06i ---"--'--'138%
... 3530 TL~ialFees=___~~___=-.::3:4,6oQ-'-i5Q::::___ i:?;oooi50~~$319-:00'--- 16%
3566 'Janitorial Service/Supply $8,500.00: $4,250.00 ... - $3,151.12; -74 0
3568 iSnow R..mo~L=_=:r~~::__.L--~57.,500()Ol--...l3U7TZ?:. $24,248751 :==-. 64%
-..-:3.57!5.... iGrass Cuttin€_ & Ditching_ $12,500Jlllc..__..__$4,144,Cl.2..__.__E,~()~0()L__ 27 0
;~~g -f';;~f~-"i~~.! o~~~~~Z~~~--~~~~~~~j--___~~~~~~~~f---:--1i ,9~~.~i--'--7~~
::~::~_~tg;~~~:~:~~d1~fle':'. ..--:==::===.:$~'~ii~~=;~--_j~:5j~J[~_-~~~~ti!~-~~~:~~--=~g!
!;O.oCl.__jlJtiIities... ___~ .. ..________ _$.2.4,OQ.00Q..__ $12,000 ()Cl.___ $16,543!;L___ 138%
6030 'Taxes . . . . . $27,000.00 $13,731.57 $13,731.57'. 1000
....._:::::_ ilnte~f::::: ...._______===::=__ $O:OO.::::.::::::___::--J()cOO___..:::::_____~(j.QO _ -------0%
TOTAI..E:Xf'.E:N_S.ES.. .. ..... ..... ___-14.31,,391.~(),~1224,~9!l,~(;.._.. .1.l,7.Z.561.0~_~
I,E_SS_IlEVEN.ll.L___ __ ._ ___... ___~_~_ _$236,030,68 ~_ _.. .~1_11,204._89._______$1~4c,()()8.:.~4_~______.!.21%
NET OPERATING COST $195.361.52 $113,194.47 $43,552.12: 38
!%OF PLAN
Y.T.O
,
~e
C--RECEIVED 1
JUL 2 8 2005
ORO-MEDONTE
TOWNSHIP
Community Task Force for Physician Recruitment
c/o Pamela Colquhoun, Physician Recruitment Coordinator
201 Georgian Drive, Barrie, Ontario L4M 6M2
Phone: 705-728-9090 x4294
Fax: 705-728-2408
Email: colqnhonnp@rvh.on.ca
July 26, 2005
Mayor Neil Craig
148 Line 7 South
Oro, ON
LOL 2X0
Dear Mayor Craig,
On behalf of the Community Task Force for Physician Recruitment, I would like to extend our
deepest appreciation to the council of the Township of Oro-Medonte for the generous contribution
to the physician recruitment initiative in our community. We are in receipt of your contribution for
2005/06 in the amount of $2500.
Your support will greatly assist our physiciau recruitment and retention efforts and help to ensure
quality health care is maintained throughout our community, We will continue to provide you with a
quarterly update on our successes, difficulties and key initiatives for the future, unless more frequent
submissions are necessary.
Again, thank you for your support.
Yours truly,
v~~
,
\
Pamela Colquhoun
Physician Recruitment & Retention Coordinator
Working together to provide quality heaJthcare for our community.
5
THE CORPORATiOt~ OF THE
i4S L.he! S., 1':'0/ iOG
Oro. Onv,rio UL :z.;,C'
P'hnnc nos) ,187--2; 7'
r"v 'ins, .48/ \) ~~3
W\'.i,A ,),-o.n,ceiofite.:::i'
June 16,2005
Mr. R. Kelly
Chair
Community Task Force for Physician Recruitment
clo Royal Victoria Hospital
201 Georgian Drive
Barrie, ON L4M 6M2
Re: 2005 Budqet . Contribution
Dear Mr. Kelly:
Further to your request, I am pleased to advise that Council allocated $2,500.00 to the
Community Task Force for Physician Recruitment of Barrie. Council recognizes the
energy and time that the Task Force commits to recruiting strategies in an endeavour to
bring new physicians to our area.
Your 2005 request for a three year commitment will be referred to the 2006 budget
deliberations for consideration of a financial contribution by the Township in the coming
year.
We wish your organization much success in 2005. Please find enclosed a cheque for
$2,500.00.
On behalf of Council and the community, thank you for your continued efforts.
Yours truly,
L
J nnifer Zielenie I
Chief Administrative Officer
cc: Mayor and Members of Council
Paul Gravelle, Treasurer
Enc!.
Ijt
S-~- /
JUL 2 8 200S
ORO-MEDONTE
TOWNSHIP
RECEI
LEST WE FORGET
ANNUAL
MEMORIAL SERVICE
at the
SOLDIER'S MONUMENT
W A VERLEY
SUNDAY SEPTEMBER 11, 2005
2:30 p.m.
The Waverley community holds a service every year to keep fresh the
memory of those who gave their lives for an ideal. The Soldier's
Monument represents those servicemen from the former townships of
Tiny, Tay, FIos and Medonte who died in the First and Second World
Wars and the Korean War.
Please plan to attend to honour those who gave their lives that we might live in freedom.
For further information contact:
Bonnie Reynolds
8420 Hwy 93
R.R.#2 Midland L4R 4K4
705-526-4216
5fJ~ /
I RECElvtO
I
i
I JUL 2 2 1005
i :
I ORO-MEDONTE I
TQ\,I\I_IIJ.sJ:lIp~!
Kerry Doxsee
997 Lakeshore Road East
Oro, ON
July 19, 2005
Mayor & Council
Access Restriction to Right of Way
148 Line 7 South
P,O. Box 100
Oro, ON LOL 2XO
Dear Sir/Madame:
Re: Right-of-Way Between Lots 1001 and 997 Lakeshore Road East, Oro, ON
The purpose ofthis letter is to request that the Town erect metal posts preventing vehicle
traffic from entering the right-of-way located between Lots 997 and 1001 Lakeshore
Road East. This request is being initiated for the following reasons:
1. Cars are able to drive down the lot and park close to the water's edge reducing the
visibility from the road. On several occasions, this has facilitated teenagers
bringing alcohol in their cars for purposes of parties and playing loud music from
their car stereos which is disruptive to the residents,
2. Young children from the neighborhood frequently walk to this right-of-way, often
unattended by an adult. If cars are allowed to enter and park on this lot reducing
their visibility from the road, a safety issue arises. By prohibiting vehicle traffic,
this safety issue is greatly reduced,
3. On several occasions, cars park in the right-of-way where they are less visible to
allow their dogs to run free and off leash. Again, this becomes a safety issue,
A public right-of-way is to permit local residents access to the lake for their enjoyment.
If one must be concerned for their safety and their children's safety, this enjoyment is
greatly reduced.
Yours truly,
~i/;' i .
!_~.t./v"'1
! /}
I!
Kerry Dome
SA
Page 1 of 1
.'
Paul Marshall
From:
To:
Sent:
Attach:
Subject:
"Lisa Walters" <Iwalters@csolve,net>
"Paul Marshall" <paul.marshall@oro-medonte,ca>
Monday, July 11, 20051:13 PM
Shanty Bay Festival sponsor letter.doc
Shanty Bay Festival - sponsorship opportunity
Hi there, Paul:
I'm involved with the planning for the upcoming Shanty Bay Festival (Sept 10), We are now at point where we are
seeking sponsors for the seed money required to get the festival up and running, We wondered if there might be
the chance that the township could pitch in something to this end? We have created a letter describing the
festival, and how sponsors will be recognized, etc, I have attached it here, and wonder if you might possibly bring
it to attention of Council? Worth a try, anyway!
Thanks so much, I'll follow up with you later this week,
Lisa W.
7/12/2005
~h-d
Shanty Bay Festival
September 10, 2005
July 2005
Dear potential sponsor:
We are hoping you will help us re-Iaunch the Shanty Bay Festival, a community
event that took place in the village during the 1970's and 1980's. A group of
interested villagers has been meeting and planning an updated festival for
Saturday, September 10,2005.
The one-day event has been planned with the following in mind:
. everyone is included but there will be an emphasis on children
. the focus is on fun and on building our sense of community
. events will be safe, manageable and relatively simple
. the festival will break even
. we'll have such a good time that we'll want to do it again!
Planning includes a parade from Shanty Bay School to the Village Green
(decorated bikes, a piper, school children doing gymnastics, Shanty Bay Ride
and Drive Cooperative), local crafts people and other vendors, Shanty Bay T-
shirts, a barbeque lunch, games on the Green for children of all ages,
entertainment on the Village Green stage (the finals of the Shanty Bay Idol, Moon
Glow jazz ensemble and Shinny, a Canadiana rock band--among others). The
day will start at 10 with the parade and end at 3:30 with prize giving and a candy
toss.
To create a safe, fun and engaging event, we need some generous sponsors
who will help us with seed money. Our goal is to raise $3-5,000. Sponsors will
be recognized in the Festival Program, on the Event Board at the Green, and in
North Simcoe Community News. You can choose either to write off your
donation or to get a tax receipt from the Village Green Association.
We hope you'll join in the fun with your clients and neighbours as we revive this
wonderful tradition. If you have further questions, please do not hesitate to
contact either of us, below. We have also attached a form to submit with your
contribution, for your convenience.
Sincerely,
.
~n
3
John E. Anderson - 739-8198 (H); 728-5591 (W)
Deborah Woods - 721-0736 (W/H)
for the Shanty Bay Festival Committee
(Please detach)
********************************************************************************************
I would like to contribute to the Shanty Bay Festival.
Name:
Business:
Address:
Phone:
Amount contributed:
I wouldlwould not like a tax receipt (circle one)
Please make cheques payable to the Village Green Association
********************************************************************************************
,j
, ,
5c-- /
Telephone 705-487- I 7 53
Fax 705-487- 1756
EmaiJ: oroagsociety@sympalieo.ea
lRECEIVE 0-
,
I
I
I
I
1
Jill' ] -I 100:,
Oro Agricu]lur3) Society
nRO_MEDONTE
TOWNSHIP
PO Box 175
Oro, ON
LOL 2XO
January 25, 2005
Oro-Medonte Township
Mayor Neil Craig & Council
PO Box 100, 148 Line 7 S
Oro-Medonte, ON
LOL IXO
Dear Mayor & Council,
On behalf of the Oro Agricultural Society we wish to thank you, township council and
your staff for your continued support of the Oro World's Fair and your yearly
participation in the fall fair.
The participation oflhe Oro-Medonte Township Council and staffis an integral part of
our rural fair, and as you know, it is an important opportunity for our community to
appreciate the efforts of fanners, gardeners and crafts people that make our community
unique and progressive.
Once again we would like 10 request a monetary grant to support the 2005 fair and to
request the use of the Old Town HaJJ and Township Garage for the weekend of the fair.
Our fair dates for 2005 are September) 51h, 161h & ) th, 2005.
Enclosed please find our completed grant application for 2005.
On behalf of the entire Board of Directors thank you and we look forward to seeing you
all in 2005.
Sincerely,
J~~kiL~
~ Wayne Lynch
President, Oro Agricultural Society
WLlec
-:; / - c;l
THL COf [-'OR;\TiOi".{ OF " ''-'
!-res .v' Oi
May 27, 2005
Ora Agricultural Society
clo Ms. Emily Campbell
Secretary
P.O. Box 175
Oro, ON LOL 2XO
Re: 2005 Budqet - Grants & Donations
Dear Ms. Campbell:
On behalf of the Council of The Township of Oro-Medonte, I am pleased to inform the Oro
Agricultural Society that Council has approved your organization's request for a grant.
Enclosed, please find a cheque for $500.00.
We wish your organization much success in 2005 and we anticipate this grant will assist you
in achieving your goals for the upcoming year.
If you have any questions, please contact the undersigned.
-111 < f n l
I;'~~~i
.1 "
Marilyn P~nycook ()
Clerk
cc: Mayor and Members of Council
Paul Gravelle, Treasurer
Enc!.
Ijt
Aug 03 05 10:09a
Barr::!
(705) 487-1868
p. I
::fi - (
August 3. 200S
Desr Mayor & Council
I am writing to in form you of a on going problem I l",ve with my neighbor at # 1 0
(:oncc..i"n 5 North Or<> St:l.tion. In 2003 when William Lyon owned the property at #10.
they regraded property around house and dug a large deep pond that they wanted. Problem
is every spring with tun offs and high waler tables thi:, pond fills then overflows and drains
on to our property flooding our yard. I've .lso been informed that their sump water is
directcd to this pond as well rather thcn to a ditch,
I.ast year we replaecd a lot of ccdar trees in our h~-dge that w<: pbnled due to drowning
from overflow next ,loor aT our own cost and labor. Mr. J .yon was sent a lettcr J;ln, 21/0.>
from our lawyer inf<>rming him to stop. This Ictter w"s also given to real estate agent when
Mr. J .yon put propcrty up for sell to pass on to new owne!S to make sure they would correct
this problem. Apparcntly new owner say he did nor receive copy of letter. Now property i.<
up for sale again and I'm afraid new owners will be oblivious to prohlem and we suffer.
I read wough the conservation, act and know this is illegal and would like this corrected so
we do not incur any more damages. Please respond in writing A.S.t\.p, as J would likc to
know if Ow Station Township. c.an assist mc ,,-'ith thi, problem.
Sincerely.
~7r
Barry Met7.
Tel: 4&7-3761'\
] 'ax: 41\7-1861'\
2418 Hwy. 11 S,mth
Oro Station. On. Jj)L 2EO
.
5/c-
Severn Sound Environmental Association
67 Fourth Street Midland, Ontario L4R 3S9
(705) 527-5166 - FAX (705) 527-5167
Ema!l: kshcrman0i.town.midland.on.caWebsite:ww\v.scvcrnsound.ca
August 2, 2005
Dear Municipal Partner:
We have been offered an opportunity from the Federation of Canadian Municipalities
(FCM) to work together on a project that will benefit all municipalities in the Severn
Sound area. The FCM will provide 50% funding for a special project that will lead to the
development of a Sustainability Plan for the Severn Sound area. In order to take
advantage of this funding we must be able to commit to a multi-year (3-year) project.
The FCM and our federal partner, Environment Canada, require a commitment of interest
by the end of this month to support the work, In essence, this will require pre-budget
approval for 2006 of nine municipal partners by August 31, 2005.
In order to provide you with more details and to confirm the path forward, we have
arranged an evening meeting on August 25th between 7 and 9 pm at the North Simcoe
Sports and Recreation Centre, 527 Len Self Boulevard in Midland.
We hope that all members of Councils and CAOs will attend. Please let either Michele
Locke or me know that you can attend so that we can prepare refreshments.
Yours Truly,
.f'~,;V( 41e~~,
Keith Shennan, Coordinator
Severn Sound Environmental Association
Marilyn Pennycook
5~-1
From: Ralph & Wendy Hough [rhtigerman@sprinLca]
Sent: Thursday, August 04, 2005 4:17 PM
To: Whiston, Jackie (JUS)
Cc: Ruth Fountain; Paul Marshall; John Crawford; Dan Buttineau; Harry Hughes; Neil Craig; Marilyn Pennycook
Subject: Re: Road Safety Concern
Hi Jackie. As you can see I have forwarded this request for a 50 kph speed limit on the Eady Station Road to our
Clerk and Members of Council for inclusion in our next meeting agenda.
We do have a meeting on August 10th. and I am sure that at that time the request will be sent to staff for a report
and recommendation. I do agree with you and with the volume of traffic that the hall renovations have created
50 kph is not umeasonable on this road,
Ralph
..m Original Message .m.
From: )[\I[1istol1d<,!ckie f,H,LSj
To: Ralph & Wendv Houqh
Sent: Thursday. August 04, 2005 4:09 PM
Subject: Road Safety Concern
Dear Ralph".
Sorry I don't know your "councillor" email account, sol hope you don't mind if I contact you at your home one,
As mentioned to you by several ot us during the recent meeting ot the Eady Hall Board, I am very concerned with the
careless and high speed driving that is occurring on the Eady Station Road, As you know the road has several twists
and turns which makes it very difficult for a pedestrian or bicyclist to hear a vehicle coming and also tor a vehicle
travelling at a high speed to be able to react quickly to avoid a pedestrian, bicyclist, or persons that may be exiting a
vehicle or crossing the road when using the Eady Community Hall. Over the last several months, Charles Lowe, others,
and myself have observed on MANY occasions, how quickly folks are now driving on this usually quiet side road. We
are concerned for the safety ot the children who live and visit here and also for persons who might just be out for a walk,
a bike ride or trying to park their vehicles along side the Hall. I strongly believe that the area's population, the location of
the community hall (on a blind corner) and the winding design of the road warrant the posting of reasonable speed limit
signs. I would recommend a 50 km/hr zone for the entire length of the Eady Station Road, Once signs have been
posted then hopefully vehicles will Slow Down. But... if they do not, then at least we will have some means for
requesting enforcement and hopefully increasing the safety of this lovely rural setting,
Although Eady is probably deemed to be a fairly insignificant area with regards to the rest of this large township, I still feel
that the safety of those that live and visit here is ultimately still very important and would request that you take these
concerns and this request forward to council for their due consideration.
Your assistance with this matter would be greatty appreciated.
Sincerely,
Jackie Whiston
Appfication SUpp0l1
Community PolicingSupponlJnil
Program & Research Section
Operational Research & Devefopment Bureau
Ontario Provincial Police
Phone:
Work: (705) 3~9-6]4~
Home 00<;)83<;-5303
Home Addrcs.'<
]49 Eac]v Station Rd.
P..R. #3 Cofdwalt'J' ON LOK lEi'
5 - J
Ontario
Ministry of
Natural Resources
Ministere des
Richesses naturelles
Rabies Research & Development Unit
1600 West Bank Dr.
P.O. Box 4840
Peterborough, Ontario K9J 8N8
Phone (705) 755-1551
FAX (705) 755.2276
E~mail beverly .stevenson@mnr,gov.on.ca
August 2, 2005
Dear Colleague,
To protect the people of Ontario against rabies, the province has started its annual wildlife rabies control operations for
2005,
This ministry is committed to the research, control and eradication of rabies in Ontario, thereby protecting the health and
safety of the public, their pets and the wildlife of this province. Ontario's programs are so successful that broad areas of
southern Ontario are free of fox and raccoon rabies.
If a person is exposed to rabies and does not receive treatment before they show symptoms, the disease is almost always
fatal.
The province uses a number of control measures in the fight against the deadly rabies virus:
. control measures at the point of infection (starting in early spring),
. trap-vaccinate-release programs (from July 1 to October 31); and
. widespread aerial vaccine baiting (starting in August in southeastern Ontario and in September in southwestern
Ontario)
Cases of fox-strain rabies have dropped dramatically across Ontario to only 54 cases in 2004, down from 1,500 before
control measures were implemented in 1989, a 97 per cent drop. Confirmed raccoon rabies cases dropped to 4 in 2004,
down from 16 cases in 2003.
In jurisdictions such as neighbouring New York State, which did not have proactive, multi-partner programs, the number of
raccoon rabies cases had climbed to more than 8000 in the initial six-year period. Ontario's MNR-led program is so
effective that, in the first six years, only 131 (as of August 1) cases of raccoon rabies have been confirmed.
One of the reasons for Ontario's success in controlling the spread of raccoon rabies is attributable to the introduction of a
high-risk area in eastern Ontario. The boundaries for the raccoon rabies high-risk area were reduced by approximately 65%
on July 1 based on the location of cases for the previous two years.
In the high-risk area, people are encouraged not to move or relocate raccoons, foxes or skunks. This is intended to stop the
spread of the disease. Please visit our website at http://rabies.mnr.qov.on.ca or call us toll-free at 1-888-574-6656 for more
information.
The rabies control program is a joint effort that receives important input from a variety of partners across Ontario. Regional
health units, municipalities, wildlife rehabilitators, licensed trappers, wildlife control agents and aboriginal communities are
all key to the continued success of Ontario's world-renowned rabies control program.
For further information about rabies prevention and control operations and to view updated maps, visit the Rabies in Ontario
web site at httD:llrabies.mnr.aov.on.ca or call our rabies hotline at 1-888-574-6656.
Sincerely,
Beverly Stevenson
N Information Officer
Rabies Research and Development Unit
,
From:
To:
Cc:, ,
Sent: Sunday, August 07, 2005 9:37 PM
Subject: Fw: EP LandsfTownship/Nottawasaga Authority/Ministry
S~)-\
(j)
.,"
"
Hello Harry and Ralph; Please have a read through the attachments to this message. It would appear
that Harry has already been contacted on this issue.
It relates to "environmentally protected" (EP) property off the end of Ward Ave, which, this
document informs me, is classed as environmentally protected If this document is accurate, and I
8/9/2005
Sh~~
Y01
have nothing that wauld suggest it is not. it would appear that the Township is not only condoning the
destruction of EP wetland areas. but is actively participating in the act..
The following quote waS found at the ORO-MEDONTE TWP WEBSITE; http;//www_oro-
medonteca/ QroN,ora.ine5tu_dy.cfm
OPA #16 updates the Vi sian sectian af Plan and includes a number af gaals and
strategic abjectives to. guide land use decisian-making in the Tawnship. Ir]arJcJiti9fJ,
tDE1.QPAin tr.9cJLlS.E1~fDE1..'.tJf1y'irgflmE1.f1.t -fir.~t' P)1i/9.?9PDy.in t9fD_tJ QtfiGi?l. FleW,
S imply ~tCl tE1.cJ, tl1i~ mtJ?.fI~.. th? UDfJPr.C!1fJGfi9119ftDe.E1fl 1I.ir.9n-'l1enL~Il.?1l t? 1fE1
pr.e.GE1cJ(Jl1GfJ9 lIE1r cJfJlI(Jlopmefjt. The facus af the new palicies is to. pratect
ecalagical features and functians and the functian af the Ora Maraine as a majar
recharge area while directing develapment to. apprapriate lacatians.
I draw your attention to the second and third line where the Official Plan Amendment refers to the
"environment first" philosophy, which based on the attached document, suggests that there has been a
significant deviation from this environment first focus in this case.
Being a public servant myself, I am somewhat distressed to read about a Township employee telling a
citizen that their work is none of his or her business, and would expect that this should be alarming to
you as well.
Can you please advise if the property in question here has been designated as "EP" and what this the
value of an EP designation if it can be undone in such a cavalier fashion. If it is EP, what are the
protections that are or should be in place to protect these valuable wetland areas, that are crucial to
cleansing our water from pollutants and other waterborne threats. How can someone be allowed to
perform extensive modifications to it, at any time, to these supposedly environmentally protected
areas. Furthermore, why is it that the Township participates in this activity at all?
As always, I am available for discussion as required to assist in this matter. I can be reached at my
office 705-329-6083, by cell 705-330-7508, or at home 705-325-4477.
-- Original Message -
From: Eloon
To: d()oramm~lfsro@aoLcom; Jlm.Bard; Phil Mslin ; R"ndy &. Pat Hoover; WardTomlin ;
curlinc"ts@rogers.com ; Bill Soles ; bassl"ke@90codecom ; richard_097@sYmpatlcoca ; EOclvvarg8ard ;
Tedvincent
Sent: Sunday, August 07, 2005 3:52 PM
Subject: Re: EP LandslTownship/Nottawasaga Authority/Ministry
I thought our "experience" of last week on Lamont Beach would be of interest to all on the Lake - please see
the attached
No. virus faund in this incaming message.
Checked by AVG Anti-Virus.
Versian: 7.0.3381 Virus Database: 267.10.2/65 - Release Date: 07/0812005
8/9/2005
Sh~0
/: \
'~i
~
SOME THOUGHTS ON EP (ENVIRONMENT ALLY PROTECTED) LAND
If you own land around Bass Lake that is EP (Le. wetlands with waterfowl in the Spring) call the Roads
Department of the Township and they will provide you with contaminated material (earth, asphalt, salt,
etc.) to fill it in. The Ministry will only stop you if you are in the Lake and the Conservation Authority will
only stop you if it is running water.
Something to consider for the Lake Association.
The Story:
Between the end of Ward Avenue (Lamont Beach) and the North River is privately owned land (approx.
500 feet of frontage) designated EP.
The owner is building a road from the cul-de-sac on Ward Avenue to the Lake frontage. Fill has been
provided by Township trucks from road excavation - it contains asphalt and all the other ingredients that
have filtered into the soil over the years. The owner has had a contractor push the material into the
wetlands _ starting the road towards the lake. At this time of year the wetlands are dry but we have
pictures of high water and ducks swimming in the Spring.
When the dumping began Richard Smith called Deputy Mayor Hughes (at our Spring meeting) who
claims he alerted the Township and the Water Authority of our concerns. I stopped the next Township
truck and was curtly told by the driver that they had permission and it was really none of my business
what the Township did. Brian Rose the immediate supervisor, who I rushed to next, said he would
recheck with Gary Ball the Head of Roads for the Township. This stopped the trucks until the next day
when the dumping resumed. That day I finally reached Gary Ball (487-6499) who said the owner had a
Letter and the fill was fine. I then reached Laura James of the Nottawasaga Valley Conservation Authority
(1 705424-1479 ext. 245) who said the Authority was against such action but it was not against any
legislation. Laura seemed genuinely concerned. Greg Marek of the Authority (ext. 238 was at our
meeting) - Greg was away - Laura works with Greg and has looked into this filling.
Here then is a recap of my impressions - not necessarily all the facts as my research was not that
extensive.
EP Land (environmentally protected) - is somewhat of a public relation term;
Ministry of Natural Resources (I went to the office in Bass Lake Park) - are concerned with Bass Lake
_ they were not in favor of filling but do not deal with wetlands;
Nottawasaga Valley Conservation Authority - will get involved primarily if the water is flowing - passive
wetlands not covered;
The Township - no policy on EP lands - and its employees following the lead of Management also have
no concern for EP lands.
Conclusion: Undeveloped lands adjacent to the Lake are probably something that the Lake Association
should be more aware of - what are the rules - what is EP land - who has authority over these lands -
should we be lobbying the Township to develop policies on environmentally sensitive land.
Gordon Bonn
Lamont Beach
August 7, 2005
S t>- '-\
P(j)
__ Original Message -
From:
To:
Sent: Monday, August 08, 2005 9:40 PM
Subject: Re: EP LandsfTownship/Nottawasaga AuthoritylMinistry
Thanks for the prompt response Ralph. Please keep US informed... And I would have to think that as a
community, we should be seriously reviewing our $200K if there is nothing that NeVA cannot help to
protected wetland areas that appear to have been designated as EP.
_ Original Message -
From: Rqlphl-lPJJgrl
To: :H_$[r:/H~)gjJ$~
Cc: J.inl ~<:lxcJ ; RCJ.IlPJ'__ &: ; G9poiE:$trD.O ; IIV9ntIql1i.iin
sent:- Monday, August 08, 2005 1 :07 PM
Subject: Re: EP LandsfTownshiplNottawasaga AuthoritylMinistry
Hi Ted. Thank you for providing this information. I was informed of this situation late last
week by Harry and went to check out the site. When I was there I found five loads of what
appeard to be mostly gravel, at the end of Ward Avenue. I contacted the NVCA and spoke
with Wayne Wilson and asked if they were aware of this situation. he was not but advised
he would check with his staff and get back to me. Laura James called me and advised she
had spoken with the property owner back in April and advised him they did not condone
placing fill but as this was not on a water course it would be covered by a Township fill
Bylaw if one were in place, which it is not She did advise me she would visit the site and
get back to me, which she did on Friday, August 5th. She confirmed they had done a site
visit and were not happy with what they saw but had no jurisdiction over the property. I'm
not sure why, I was under the impresssion this is what we were paying them almost
$200,OOlyear for.
I did talk to Harry several times about this and he was waiting for a call from Jerry Ball, but
Harry was under the impression that the Township had permission from the MOE to place
this fill at the end of Ward Avenue.
I am not sure if all of this land is in fact EP but I am checking with our planner. I will advise
you of my findings.
I do share your concerns that OPA 16 is being ignored. The section you refer to specifically
mentions the Oro-Moraine but I am of the opinion the same criteria should apply for all of
our Township, hence my constantly voting against the Moon Point proposal.
I will keep you informed of any further informaion I receive.
Thanks again,
Ralph Hough
_ Oriainal MessaOl>' --
Sh~5
~-@
Ralph & Wendy Hough
From:
To:
Cc:
Sent:
Subject:
"Laura James" <ljames@nvca.on.ca>
<Ralph.hough@oro-medonte.ca>
"Greg Marek" <gmarek@nvca.on.ca>
Friday, August 05,2005 11 :27 AM
FW: 26 Bass Line - Placement of Fill
Mr. Hough,
This email is further to our eonversation of August 3rd, 2005 and your site visit to 26 Bass Line (Concession 14,
South Part Lot 1), Township ofOro-Medonte. You indicated that on your site visit, the placement of fill was
located approximately one lot width away from Bass Lake and appeared to be clean filL I have attached a copy of
my previous correspondence with the Township regarding this property, for your records. Feel free to contact
NVCA should you have further questions or concerns.
Sincerely,
Laura James
Laura James
Environmental Officer
Nottawasaga Valley Conservation Authority
8195 8th Line
Utopia. ON
LOM lTO
Ph: 705.424.1479 eX.245
Fax: 705.424.2115
futmes(iUnvca.on,ca
\vvvw.nvca.on.ca
This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain
confidential and priYileged information. An)' unauthorized reYic\\', use, disclosure or distribution is prohibited. If you
are not the intended recipient, please contact the sender and destroy all copies of the original message.
-----Original Message-----
From: Laura James
Sent: April 8, 2005 9:26 AM
To: 'building@oro-medonte.ca'
Subject: 26 Bass Line - Placement of Fill
Good Morning,
I am the Environmental Officer here at NVCA replacing Barb Perreault while she is away on mat leave. 1
received a call from Shaun Ruyter of 26 Bass Line (Con 14 S Pt Lot 1, Oro-Medonte). He is interested in placing
fill on his EP zoned property (a portion of the property is provincially significant wetland) in order to increase the
usable space. I let him know that the NVCA does not support the placement offill in provincially significant
wetland, however we do not regulate this activity in Oro-Medonte and no permit from the conservation authority
is required. 1 let him know he should be in contact with the municipality, regarding requirements under your fill
by-law; and that questions related to wetland classification can be directed to MNR.
If you have any questions, feel free to call.
Thanks,
Laura.
Laura James
Environmental Officer
Nottawasaga Valley Conservation Authority
8195 8th Line
Utopia, ON
LOM lTO
Ph: 705.424.1479 eX.245
8/9/2005
r.~
,~
Sh-~ b,
Ralph & Wendy Hough
From:
To:
Cc:
"Ralph Hough" <ralph.hough@oro-medonte.ca>
'T edvincenf' <tedvincent@rogers.com>
"Ruth Fountain" <ruth.tountain@oro-medonte.ca>; "Paul Marahall" <paul.marshall@oro-
medonte.ca>; "John Crawford" <john.crawford@oro-medonte.ca>; "Dan Buttineau"
<dan.buttineau@oro-medonte.ca>; "Harry Hughes" <harry.hughes@oro-medonte.ca>; "Neil
Craig" <neil.craig@oro-medonte.ca>; <cao@oro-medonte.ca>
Tuesday, August 09, 2005 7;45 PM
Re: EP LandsfTownshiplNottawasaga AuthorityIMinistry
Sent:
Subject:
Hi Ted. Just to bring you up to date on this matter, to say that I am not at all a happy camper
is an understatement.
I did not receive any information from our office on Monday but I did receive a call from a Ward
Avenue resident at 7:30.am. this morning. She advise me that our trucks had been dumping
fill at the site all day yesterday and again today, starting at 6:15.am. She claimed they were
delivering one load of fill every 15 minutes. She stated there was a full width road going
through this E.P. land and as fast as our trucks were delivering fill the owner had a bulldozer
that was leveling it. VVhen they first spoke to the owner some time ago he advised them he
was going to put in a 'trail' to the lake, not a road. I advised her I was aware of the problem
and was trying to get some answers. She requested I pay another visit to site and I assured
her I would visit later today.
I contacted our planner and he advised me the land was a split zoning with the front being
ARU and the back being E. P. He stated our Township had a letter from the NVCA advising
they had no objection to dumping of this fill. I advised our planner this was not what I had
been told by Laura James at the NVCA and they had sent the letter back in April advising they
did not condone the dumping of fill in E.P. land. Our planner did advise me we do have a 'Fill'
Bylaw and we would not have placed the fill if it had not been approved by the NVCA. I
requested he FAX me a copy of the correspondence from the NVCA
Needless to say I was very disturbed that the NVCA would approve filling of E.P. land to this
extent.
I visited the site this afternoon and as described by the lady that called me I found a roadway
about 10 to 12 feet wide and up to 2'0' high from the end of Ward Avenue almost to the lake.
I called our planner again and he advised that on EP land access trails are allowed but no
building construction can be carried out. He advised me nothing in our Bylaw had been
contravened. I advised him I thought it was unbelievable that if someone wanted to build a
deck near EP land they had to abide by setback requirements. If they wanted to go closer to
the E.P. land they had to go to C of A for a minor variance, whereas it was perfectly OX to put
a road right through E. P. land
I again called Laura James and she confirmed the only correspondence she had with the
Township was the letter dated April 8th. I again asked her how come there was nothing
stopping anyone filling in E.P. lands and why they could not take any enforcement action.
Her response was that this land is not in a fill regulated area.
I'm afraid this situation poses many more questions than I currently have answers for but rest
assured I will bring this up at our Council meeting on Wednesday and try to get some better
answers.
Harry is planning on visiting the site this evening.
I will keep you updated.
Ralph
8/9/2005
6'0) _\
Page I of I
4ain Identity
'rom:
.0:
:c:
"Richard Smith" <richard097@sympatico.ca>
<clerk@oro-medonte.ca>; <hhughes@bconnex.net>
<donrammarsm@aoLcom>; "Jim Bard" <thebards@sympatico.ca>; "Phil Austin" <paustin@skylinc.net>; "Randy &
Pat Hoover" <rphoover@rogers.com>; "Ward Tomlin" <ward@realquestrealty.com>; <curlincats@rogers.com>; "Bill
Soles" <wsoles@infinity.net>; <basslake@encode.com>; "Edward Bard" <edbard@rogers.com>; "Tedvincent"
<tedvincent@rogers.com>; "gord bonn" <bonngordon@sympatico.ca>; <richard097@sympatico.ca>
Wednesday, August 10, 2005 12:32 AM
Ward Avenue.rtf
Memo to Mayor & Council re Ward Avenue Wetlands
.ent:
~ttach:
.ubject:
lease ensure that the Mayor and Council members review the attached memo at today's
ouncil meeting.
have also included a link to view some photos I have taken of the site showing samples of
Ie roadfill and how the site looked prior to Oro Medonte Roads Department dumping this
nclean fill in our wetlands. Apologise for poor quality as I took most of them this evening at
usk.
1ttp :11w.w.W.s~nqpix. GQm/<3ll:>lJms/Q!5Q8Q~21/Qqi:3:3G4<3Q)(/
(ichard Smith - Bass Lake (Lamont Beach) Ratepayers Association.
can be reached at 705-326-7229.
8/10/05
S6;- ~
Dear Mayor and Council, as a member of the Lamont Beach Ratepayers Association (part of
Bass Lake Ratepayers Association) I am writing to you to express concern on behalf of our
members.
We have been trying unsuccessfully for the past week to stop Oro Medonte Township Roads
Department trucks from dumping the fill they have been excavating from Broadview Avenue onto
the Environmentally Protected private land at the western end of Ward Avenue. This is being
done at the request of the land owner.
Despite many calls to the Township by several residents and visits to the site by various officials
the trucks have continued to roll down our fragile road starting around 6:30 am and are dumping
all of the excavated tar, stone (and whatever else has leached into this fill over the years) into
these fragile wetlands that are directly connected to Bass Lake.
It seems that no Agency has authority and each Agency has stated, at least verbally, that they
disagree with these wetlands being altered, especially with his type of fill.
There have been many stories about permission having been granted, but no one seems to be
able to produce any written evidence.
I find it absolutely mind boggling that Oro Medonte Township would aggravate the situation by
facilitating the creation of a major roadway that is probably 20 feet wide and is a couple of
hundred feet long and is now within ten feet of the shoreline. I expect by the time you read this
your staff will have supplied the final loads so that we won't have to wait for the Fall rains to raise
the water level in the wetlands so that the contaminants can directly spread over the lake with
every wave that hits the shore.
None of the residents are directly upset with the landowner. Many of us would have been happy
to have free delivery of a couple of hundred loads of fill when we built our homes. However, we
were not building on land that was designated as Environmentally Protected and, hopefully, we
would have had approval from all appropriate agencies re setbacks and quality of fill being put in.
Conclusions
1. Oro Medonte Township Roads Department seems to have disposal of excavated road material
in the closest location to the work as a priority over protecting the environment
2. There seems to be a lack of coordination between the Township, MNR and NVCA Everyone is
concerned, but no one seems to be in charge.
3. The local taxpayers and their Ratepayer Association representatives seem to have no power to
influence the various Agencies in reponsible stewardship of our fragile environment.
4. Apparently the landowner started seeking permission to fill back in April. However, neither the
Council members nor the local residents were ever informed that this was happening.
Recommendations
1. Have the Ora Medonte Township Roads Department immediately remove all of the fill
they just dumped into our wetlands and safely dispose of it.
2. Quickty create a policy regarding tree cutting and landfill in environmentally protected lands.
We have already have the ongoing saga of clearcutting on the south side of Bass Lake.
~o-3
3. Create a process to get the Mayor and Council members informed on a timely basis of
ratepayers concerns and take immediate effective action. The first thing that should have
happened here was the immediate stopping of dumping the fill into the wetlands. It should not be
up to the residents to spend days pursuing this issue once we alert the authorities.
4. Determine how to keep local residents and their associations aware of any changes to the
environment that may affect them.
Harry Hughes met with some of the residents this evening and left with a sample of the
Broadview Avenue excavated road surface, which is in plentiful supply all the way down the
"Ward Avenue Extension" and will be available soon right in Bass Lake once the final loads are
pushed into the lake.
I am attaching some photos showing the extent of the "path" that Oro Medonte has created and
evidence of the chunks of stone and tar road surface spread throughout this fill.
I am attaching a copy of a note that we sent to the Bass Lake Ratepayers Association which
essentailly covers many of the same points as above.
***************************************************************************************************************
***************************************************************************************************************
***************
SOME THOUGHTS ON EP (ENVIRONMENTALLY PROTECTED) LAND
If you own land around Bass Lake that is EP (I.e. wetlands with waterfowl in the Spring) call the
Roads Department of the Township and they will provide you with contaminated material (earth,
tar, salt, etc.) to fill it in. The Ministry will only stop you if you are in the Lake and the Conservation
Authority will only stop you if it is running water.
Something to consider for the Lake Association.
The Story:
Between the end of Ward Avenue (Lamont Beach) and the North River is privately owned land
(approx. 500 feet of frontage) designated EP.
The owner is building a road from the cul-de-sac on Ward Avenue to the Lake frontage. Fill has
been provided by Township trucks from road excavation - it contains tar and all the other
ingredients that have filtered into the soil over the years. The owner has had a contractor push
the material into the wetlands - starting the road towards the lake. At this time of year the
wetlands are dry but are full of ducks swimming around in the Spring.
When the dumping began we called Deputy Mayor Harry Hughes (at our Spring meeting) who
claims he alerted the Township and the Water Authority of our concerns. We stopped the next
Township truck and were curtly told by the driver that they had permission and it was really none
of our business what the Township did. Brian Rose the immediate supervisor, who we rushed to
next, said he would recheck with Gerry Ball the Head of Roads for the Township. This stopped
the trucks until the next day when the dumping resumed. That day we finally reached Gerry Ball
(487-6499) who said the owner had a Letter and the fill was fine. We then reached Laura James
of the Nottawasaga Valley Conservation Authority (1 705424-1479 ex!. 245) who said the
Authority was against such action but it was not against any legislation. Laura seemed genuinely
concerned. Greg Marek of the Authority (ex!. 238 was at our meeting) - Greg was away - Laura
works with Greg and has looked into this filling.
Here then is a recap of our impressions - not necessarily all the facts as our research was not
C:;o-1
that extensive.
EP Land (environmentally protected) - is somewhat of a public relation term;
Ministry of Natural Resources (We went to the office in Bass Lake Park) - are concerned with
Bass Lake - they were not in favor of filling but do not deal with wetlands;
Nottawasaga Valley Conservation Authority - will get involved primarily if the water is flowing -
passive wetlands not covered;
The Township - no policy on EP lands - and its employees following the lead of Management
also have no concern for EP lands.
Conclusion: Undeveloped lands adjacent to the Lake are probably something that the Lake
Association should be more aware of - what are the rules - what is EP land - who has authority
over these lands - should we be lobbying the Township to develop policies on environmentally
sensitive land.
Lamont Beach Association
August 7, 2005
***************************************************************************************************************
***************************************************************************************************************
***************
~-<:J~
<&~o S
!oo~ ~ I
Dept. Report No. To: Prepared By:
TR 2005.15 Committee of the Whole Bonnie McPhee
Subject: Department:
Council Treasury
Statement of Accounts
C.ofW. Date:
July August 03, 2005
Motion # R.M. File #:
Date: RolI#:
TOWNSHIP OF ORO-MEDONTE
REPORT
Following is the statement of accounts for the month of July.
Batch No. Date Amount
Cheaue Reaisters:
AC00336 July 12, 2005 $ 1,325.00
AC00337 July 13, 2005 381,727.17
AC00338 July 20, 2005 164,560.74
AQ00291 July 20, 2005 55.00
AQ00292 July 26, 2005 800.00
AC00339 July 27,2005 347,850.38
$ 896,318.29
Pavroll:
PROO089 July 09, 2005 83,745.56
PROO092 July 23, 2005 84,111.04
167,856.60
Credit Card Reaisters:
AEOO015 July 21,2005 577.36
AEOO016 July 21, 2005 1,327.78 1,905.14
Total $ 1,066,080.03
0- c2
II RECOMMENDATION(S):
II
1. THAT Report No. TR 2005 -15 is received.
2. The accounts for the month of July 2005 totaling $ 1,066,080.03 are received.
Respectfully submitted,
-&7VrZ:e ~~
Bonnie McPhee
Accounting Clerk
C.A.O. Comments:
Date:
CAO.
Dept. Head
- 2 -
- I
Dept. Report No. To: Committee of the Prepared By:
ADM 2005-030 Whole Jennifer Zieleniewski, CAO
Subject: Department:
Administration
Council
Township of Oro-Medonte
C.ofW. Policies for Administration Date: August 10, 2005
Department
Motion # R.M. File #:
Date: Roll #:
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
~
The Administration Department is currently in the process of updating the Township's policies
and procedures.
Administration Department policies have been updated to reflect current legislation and, where
applicable, have been assigned to the appropriate department or converted to a procedure.
Where an existing policy interprets legislation, staff recommend that the policy be rescinded as
amendments to legisiation have not been incorporated, nor do the policies reflect every
instance that may occur in which the legislation is applied.
Staff recommend that all policies listed below be rescinded.
II ANALYSIS:
~
POL-ADM-01 [Attachment #1], Affidavits and Oaths by Commissioners. This policy is an
interpretation of the Act.
POL-ADM-02 [Attachment #2], Alcoholic Beverages (Consumption in Township Facilities-
1995). This policy is a duplication of current POL-PR-001, Alcohol Risk Management.
G,b- ~
POL-ADM-06, [Attachment #3], Conventions and Seminars (1994). This policy was replaced
by By-Law 2004-124, "Being a By-law to provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards and Committees/Technical
Support Groups, and Expenses for Employees".
POL-ADM-08 [Attachment #4], Dress Down Day. This policy is included under HR-POL-15,
"Dress Code".
POL-ADM.10, [Attachment #5], Freedom of Information (1994). This policy is an interpretation
of the Act. [Complete package available in the Clerk's office].
POL-ADM-12, [Attachment #6], Road Allowances (Sale of) 1995. This policy is now a
./ procedure under Provincial Legislation - Municipal Act S,268.
POL-ADM-14, [Attachment #7], Lottery (Licensing) (1994). This policy has been converted to
a procedure under Provincial Legislation - Alcohol and Gaming Commission of Ontario.
POL-ADM-21, [Attachment #8]. Citizen of the Year. This policy has been converted to
Procedure PRO-ADM-17.
POL-ADM-23, [Attachment #9], Rental of Township Administration Facilities. This policy is
included in the Fees and Charges by-law, 2005-043.
POL-ADM-25, [Attachment #10], Surplus Land (Sale of) (1998). This policy is included in By-
Law 2003-125, "Being a By-law to Establish a Procedure governing the Sale of Land'.
POL-ADM-28, [Attachment #11], Warminster Remembrance Day Wreath (1995). This policy
has been converted to a Procedure PRO-ADM-06.
II RECOMMENDATION(S):
II
1. THAT Report No. ADM 2005-030 be received and adopted.
2. THAT the following Recommendations be adopted:
:u That previous policy ADM-001 , Affidavits and Oaths by Commissioners, be rescinded.
61 That previous policy ADM-002, Alcoholic Beverages (Consumption in Township
Facilities - 1995) be rescinded.
ID That previous policy ADM-006, Conventions and Seminars (1994) be rescinded.
4) That previous policy ADM-008, Dress Down Day be rescinded.
ID That previous policy ADM-01O, Freedom of Information (1994) be rescinded.
ill That previous policy ADM-012, Road Allowances (Sale of) 1995 be rescinded.
n That previous policy ADM-014, Lottery (Licensing) (1994) be rescinded.
ID That previous policy ADM-021, Citizen of the Year be rescinded.
ill That previous policy ADM-023, Rental of Township Administration Facilities be
rescinded.
10) That previous policy ADM-025, Surplus Land (Sale of) (1998) be rescinded.
ill That previous policy ADM-028, Warminster Remembrance Day Wreath (1995) be
rescinded.
- 2 -
(Pb-:;)
3. AND FURTHER THAT the Administration Policies be renumbered accordingly.
Respectfully submitted,
r, (;/.
jG~~
- 3 -
111 'i"o W N '" !l I P
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REPORT
DEPT REPORT NO.
I TO.
.1 'COUNCIL
SUBJEC7 AND
FILE NO.
IPREPARED BY.
i DARLENE SHOEBRIDGE
I DEPARTMENT.
CLERK'S
RE:=:::::::::NC::: NO.
POLICY ON COMMISSIONING
,
OATHS AND AFFIDAVITS
DATE.
lrUNE 2, 1994
BACltGROUND
The commissioners for Taking Affidavits Act, R.S.O. 1990, C. 17,
bestows upon certain Municipal Officers the authority to act as a
commissioner for taking affidavits. In the case of the Township,
these people, by virtue of office, include:
I)
(1) Clerk
(2) Deputy Clerk
(3) Treasurer
(4) Mayor (Head of Council)
The duties of the municipal commissioners is geographically limited
to the County. Affidavits are documents containing statements that
are verified by the swearing of an oath or by an affirmation by the
person making those statements. Statutory Declarations are
documents containing statements that are verified by the solemn
declaration of the persons making those statements. A statutory
declaration is made pursuant to the Canada or ontario Evidence Acts
and is used in situations where there is no legislative authority
for an affidavit. I
lit
Affidavits and statutory declarations are used for the purp~s~ of
establiShing legal rights and, if they are not properly made, the
legal rights sought to be established may be impaired or destroyed.
This is.:t"~t' :L~ctesLi.nth.L~:t"j,:mi.l1a :L_C:Clc!~_oLC:.<!!l3'l.s!~L.!Lhigl:LP_rovj,<!es ..a__
maximum penalty of 14 years imprisonment for any person making a
false affidavit or declaration. In order for an affidavit or
declaration to be legally valid, it is essential that the oath,
affirmation or solemn declaration be administered properly. The
person administering such oaths, may be called into court to
establish that it was administered properly by him/her. It is
therefore imperative that a proper procedure be followed on all
occasions. The Criminal Code places a high degree of
responsibility on that person and where such authority has
not be carried out properly, that person may be found guilty of an
indictable offence and liable to imprisonment for up to two years.
. ... I-
.
.
,
&6-S-
\ - d-
- 2 -
ANALYSIS
The Township of Oro-Medonte utilizes commissioners for its own
purposes, ~.e. MTO subsidy Reports, Consent/Minor variance
Applications, Owners of Livestock Killed by Wolves, and proceedings
involving the O.M.B. with respect to the giving of notice.
There are however, occasions when a member of the public will
approach the Township with a request for taking an affidavit which
is not related to Municipal business. Such examples may be
transfer of vehicle ownerships, replacement of a lost or stolen
cheque, out-of-country pension allowances, and in some cases Civil
Court proceedings. At a recent meeting of the Simcoe county ClerkS
and Treasurers, it was evident that most Commissioners are
currently administering these kinds of oaths on request and without
charge. .
It was also mentioned that perhaps respective councils were not
even aware that certain staff were performing such tasks and that
there may be the need for municipal policies to be put into place.
Previous practice within both the former Township of Oro and
Township of Medonte was very open ended and historically there have
not been any circumstances or consequential proceedings resulting
from such service.
The decision as to whether the Commissioners of the Township
continue this practice must first take into account the following
factors:
1. If the administering of affidavits is restricted exclusively
to municipal business, it follows that any consequential
action will be the responsibility of the Township and its
respective commissioner for taking affidavits.
2. If council takes the view that the Commissioner is performing
an essential public service beyond municipal business, it may
be necesary for the Township to establish a policy with
respect to the protection of the individual and the
Municipality against future involvement.
3. Also, given that this is a rural area, it is not as convenient
as in an urban centre to refer the public to another agency or
law office who may provide this service.
For example, should a__summonsto court - be .issued..-to-g-ive evidence...
on the particulars of an affidavit for the purpose of a personal
civil matter, this could involve travel expenses and consequential
loss of time from work by the Commissioner. An option may be the
setting of a fee for administering non-municipal oaths. An amount
of $25.00 may be appropriate, which would be consistent with what
some law offices charge for this service. However, it raises the
question as to whether it is appropriate for Municipalities to be
competing with private enterprise and does not resolve the
potential total cost in the event that the Commissioner is summoned
to give evidence or testimony.
I)
.)
.~
foO-0
\ - ')
- 3 -
It should also be noted that the statutory officers which are
designated as commissioners are empowered to do so pursuant to
provincial statute. Any policy developed in this regard then
should merely be used as a guideline with respect to the action of
that individual. For example, council probably does not have the
power to prohibit the Clerk from taking outside affidavits, but it
may make a policy statement to protect the individual and the
Municipality against future involvement and its associated costs.
(I might note that in the case of the Township of Oro-Medonte, that
non-municipal requests normally would not exceed 5-6 per year and
that the benefactors of such requests are very satisfied and
grateful to utilize our services).
RECOMMENDATION
1. That the Township of Oro-Medonte adopt a policy whereby
the taking of Oaths or Affidavits by Municipal Commissioners
directly related to normal Township business practices,
will be the sole financial responsibilty of the Municipality
in the event of consequential legal proceedings.
2.
That when requests for the administering of oaths or
affidavits fall outside the realms of normal Township
business, that the Commissioners utilize their discretion.
In the event of complying with such a request, it results in
any subsequent legal proceeding, that the particulars of the
situation be presented to the council Of-the-day to determine
whether the Municipality will assume the costs involved in
defence of the individual.
3. Also attached to this report is a guideline for the Procedure
for commissioners in Administering Oaths and Affidavits, which
was drafted by the undersigned. Such guideline should be
distributed to the Township's Commissioners for their
information and recommending that such practice continue to be
applied.
ectfully-submitted,
~~.
Darlene Shoebridge
Clerk
I)
.
.,
06~ 7-
\-y
PROCEDURE FOR THE ADMINISTERING OF
OATHS AND AFFIDAVITS BY COMMISSIONERS OF THE CORPORATION
1. The duties of the municipal commissioner is geographically
limited to the County. While there is no case law which
interprets this limitation, it is recommended that this
limitation be for business in the County or residents of
the county.
2. When a persons appears before you to swear or affirm an
affidavit or solemnly declare a statutory declaration
you shall:
ta) Require proof that the person appearing before you
(the deponent) is the individual named in the
affidavit or statutory declaration. If you know
the person, it is not necessary to confirm his/her
identity. Satisfy yourself.
(b) Ask the person to sign the affidavit or statutory
declaration. If the affidavit or statutory declaration
has already been signed, ask the person to re-endorse
the document in your presence.
Where such document is to be signed by more than one
person at the same time, one jurat (the part of the
document completed by the Commissioner) is sufficent
provided the addition of the fOllowing words is made: "by
the above named deponents". (see example below)
"Sworn by the above named deponents before me
at the Township of Oro-Medonte, in the County of Simcoe,
this 1st day of June, 1994".
In the event that the document is not going to be
endorsed by the two individuals at the same time, then
a separate jurat is to be completed for each signature.
3. Address the person as follows:
(a)
Where an oath is administered hand a Bible or
New Testament to the person and verbally state:
"Do you swear that the contents of this affidavit
as subscribe~ py you are true so help you God?"
Gb-g
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Ia)
(b) Where an affirmation is administered (refusal to
swear on the Bible) verbally state:
"Do you solemnly affirm and declare that the contents
of this affidavit as subscribed by you are true?"
(c) Where a solemn declaration is administered, verbally
state:
"Do you make this solemn declaration conscientiously
believing it to be true and knowing that it is of the
same force and effect as if made under oath"?
4. If the answer is "yes" in either case listed above, you may
then complete the jurat.
When an oath has been administered, the jurat shall read:
"sworn before me at the Township of Oro-Medonte, in
the county of Simcoe, this day of , 19 "
When an affirmation has been administered, the jurat shall
read:
"Affirmed before me at the Township of Oro-Medonte, in
the county of simcoe, this day of , 19 "
When a solemn declaration has been administered, the jurat
shall read:
"Declared before me at the Township of Oro-Medonte, in
the county of simcoe, this day of , 19 "
5. You must initial any changes, in particular if an
affirmation rather than an oath (sworn) is made. The
documents must be changed to indicated "affirmed" instead
of "sworn". These changes shall be initialled by the
Commissioner~withma:check mark placed~a:t~the~be~ginning and-end--~
of each change. If there are changes or corrections made
to the content of the text or affidavit itself, only the
deponent need initial and check mark the change.
6.
The Commissioner, after execution, must also make an
imprint of the stamp issued to them. The stamp states the
person's name, position, municipality, county and indicates
that it is pursuant to the commissioners of Oaths Act.
.,
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7. If you have personal knowledge of the matter or facts
contained in the documents for which you know to be false,
you may not commission the oath, even if they are prepared
to swear or affirm it to be true. If you do not have
personal knowledge of the matter, there is no requirement
to ascertain whether the information is true or false.
You may refuse to commission an oath if you are uncomfortable
or uncertain.
8. In the event that there are exhibits attached to an affidavit
the commissioner should state to the deponent:
"1:s this the document referred to in your affidavit?"
Every exhibit referred to in an affidavit, must bear the
authentication of the commissioner, i.e.:
"This is Exhibit "A" referred to in the affidavit
of (deponent name) sworn before me this day of
, 19 ".
9.
Partnership/corporation:
Where rules require an affidavit to be made by a partnership,
the affidavit may be made for the partnership by a member
or employee of the partnership.
Where rules require an affidavit to be made by a corporation,
the affidavit may be made for the corporation by an officer,
director or employee of the corporation.
10. Illiterate or Blind Person:
Where it appears to a person taking an affidavit that the
deponent is illiterate or blind, the person shall certify in
the jurat that the affidavit was read in his or her presence
to the deponent, and that the deponent appeared to understand
it, and that the deponent signed the affidavit .or placed
his or her mark on it in the presence of the person taking
the affidavit.
-~.-"---~--_.-_._._.._~-
11.
Language:
Where it appears to a person taking an affidavit that the
deponent does not understand the language used in the
affidavit, the person shall certify in the jurat that the
affidavit was interpreted to the deponent in the person's
presence by a named interpreter who took an oath or made
an affirmation before him or her to interpret the affidavit
correctly.
. .' . CORPlATION OF THE TOWNS"IP Vi" Un.... . MIC.UUn I... F OL-j-WI1-
. ~~-m O~.
loved by..... . .. j,'..~.. ~........,.......:................................... .r..rf..~~~~~.=....~.?~....~.~.?..~.....................................................,.
........ I/{wl>' !::IJ. (\.\ . '"
l'\\-\u C\-~ ,,\'\ \
i,ded by ....~.:..d.c;:~c:.~.......................... Resolution No. ......................tj.........................:......~.................,
tisrecommendedtbat COMMITTEE OF THE WHOLE
,,,.,...,,......,....,,......,.,..,,,,,..the,re......sha.ll..,....be"....no'.,..'eonsumption."..of.,...'.a,lcoho.lic ....beverag'es..'..'at"'''.the''
"".."........,.,......".............Ad1l1:inist'ra't,ion.".'Centre;-.....Publ.ic'.'.w.orks"...{work'.'.yard.sl"".or.""Fire""'H,flTs""""
,.,.......""".....""...,,"....""unl.es's'..,otherwise'...s.ancti'om:!d"..by".re.senutlot'i';.....""."....,..".
,....................................,.......,.....................
......,......,...............................................................................................m..............................................................................................................................,.....................,......,................
.......................................................................,........................................................................................................................,................,...........................................................................
........................................................................................... ...............................................................................................,......................................................,....................
..................................................................................................................................,..............................................................................................,. .............................................
.............................................................................................................................................................................................................................................. ............................................
................................................................................,................................................................................................................,......................................................,....................................
....................................................................,...........,...............................................................,..........................,........................... .................. ....................................
Iuuu.uuuuwwuuww.wuuuu
..................................
..................................................................
.........................................
Mayor
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j_!..~u . JSir.C..jl.
.......................................................................................... ................................
........................................................................................................... .............................
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Oro-Medonte Township
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Section Subject Page 1 of 2 I Policy/Procedure
Administration Convention & Seminar Policy # PP-ADM- 006
Enacted By Council;
November 5th, 1993
Policy
This report has been prepared at the direction of the Joint Council from their meeting of
October 18, 1993.
In preparing this report, I have reviewed the existing Township of Oro policy, which was
recently implemented, and the Township of Medonte practice, which is not in writing. I feel it
is important that any policy be fair to both the Employee's and the Corporation and reflect the
Corporation's commitment to providing their staff with the required training within Budget
restraints.
It must also be kept in mind that the recent Social Contract Legislation requires that 1 % of
payroll costs must be allocated to direct and indirect training costs.
Procedure
JOB RELATED SEMINARS, CONVENTIONS, CONFERENCES AND TAINING COURSES
_ Pertains to Department heads and their Deputies only
- Total Annual Registration Cost - $ 500.00
- Maximum four (4) working days paid
FOR THOSE DEPARTMENT HEADS, WHO SUPERVISE MORE THEN ONE FUNCTION
(PUBLIC WORKS/WATER, CHIEF BUILDING OFFICIAL, CHIEF BY-LAW
ENFORCEMENT OFFICER, PARES AND RECREATION SUPERVISOR)
- Total Annual Registration (combined) - $800.00
- Maximum five (5) working days paid (combined)
IN LIEU OF THE ABOVE NOTED
fo6 - /c2,
3-'d---
JOB RELATED TECHNICAL COURSE
Pertains to Department Heads and their Deputies only
Total Annual Registration Cost
- $700.00
Maximum six (6) working days paid Requests for other then Department Heads or
Deputies to be submitted to and approved by Council prior to attendance
HEALTH AND SAFETY COURSE
- All members of staff as required
Note:
OTHER
From time to time technical or training costs may be offered as a result of changes in
legislation or new Provincial Programs which Council may feel that Staff Members,
Department Heads or Deputies who have used their allotment should attend. Council shall
pre authorize such attendance.
All other attendance within the terms of this Policy shall be approved by the C.A.O,
All dollar costs noted in this Policy are for Registration Only. Associated costs covered and
remuneration for such shall be outlined within policies contained within Township expense or
Employment By-law.
The Township will also reimburse upon successful completion for work related Educational
Programs taken outside normal hours as outlined within the Township Expense or
Employment By-law.
This Policy shall take effect on January 1. 1994,
2
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CORPORATION OF THE TOWNSHIP OF ORO . MEDONTE
~dby.................#6I~~..............,...........,...........
.....~~...................
October 11, 1995
Date.................................................................................................'
s~conded by...............
Resolution No. .............................~.............................................
It is recommended that COMMITTEE OF THE WHOLE
....",.......".",,,,,,,,,...,,,,,,,,,,,,,.,...,,,tbe,,,,melllO..,,f,r.om".J.ennif.er,..Z.ieleniewsk,i'i"...Treasur,er.;."re:.."Dress."nown,.,Day'
.....".",,"".".""..".... . ."...For""Char.itYT""be,,rece ived"and"adoPted~O("""'~""'P"-"""':;'cI...",.""......
~ ~ "" C> \:-Ir\.~ \...iw.!,u \,... P 1 l..d \.( .....\2.<;"
.........................................................Y.-~..~,...~.~.~~..............~.'......~.".,..'+\...~~.~~..'..~=......................'....................... ... . ..................
.........."."..........,...".........."...."..,....,,,...."".....".,,,.,,...,,..,,.,,...................,,...,.........,...............................................,...,..............................
..,..................................u..........h...................................................................,.................................................................,...............................,.......,.... .....................................................
..........................................................................."...................,...........................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................
.................................................................".......................................................................................................................................................................................................................
................................................................................................................................................................................................................................................................................. ,
'.
...........................................................................................................................................................................................................................................................................................
...........................................................................................................................................................................................................................................................................................
,.......,...............".,..,...........,.......................................,,,...........,...,,.......,....,,........................,.,..................................."........~........"..........................................
Mayor .............,,,..~..,~....................................,,........
.
00 - Ii
C;'jRPORATION OF THE TOWNSHIP OF ORO . MEDONTE
.. (lQ~?IdI!mmm 'M'MaYll."99L.~'::':"":", .,:\ 1r S-~I
. ,,' "'." ..~..............................., R.ro'.'''. N..................................if:-./~..........................
.mdedthat COMMITTEE OF THE WHOLE
".",,,,.,,,,..,,..the"'memo"'frOnl"'Lynda'Aiken';""oeputy'"ClerK;" re:.'Treedom.of.'"Information.....
,....""'",,."'.....P6TicY';.""Oif'...reCeived....arid.. .the'.'..pol'icY'''..as.''.'dfafted....pif'..'appfoved'..arid''''.....
.............................................................................,...........................,...............................................
...,........."".....".......""'''.'''ad6pt:ea;.....'''"..",..,.",...,.........
...,......................................................................................-............. ..........................................................................................................................................................................
..... ...........................................................................................-...-...................................................................................................................................................................................
...~..........~'....:..::...:..'....'..:..:.......:........:'..~:...'~..:::::,.........,......:..,..........,:.....,:..,.....,.,.,...........,....'....,..........'...:~....,.....,:....,:..,....'........."..:.............:::..:'.......,..::........
~-~_.........................................................................................................................................................................................................................................................................................
.................................................................................-..........................................................................................................................................................................................................
.-..~..............................................................................-..................................................................................................... ................................................................................................
......................... ................. ....................................................
.:.............,........................."'...........--..............'.'..'.......... .."............".....,'
_.~._..........................................n ..................... .....-.....-... ...... .... ....... ...... ............ ..................- ........................ ........ ....... ... .......................................... ............... . ........... . ....."
_.....--=.=:;zd[~~:.
.'
"
,
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to b- IS:
TOWNSHIP OF ORO-MEDONTE
FREEDOM OF INFORMATION
AND
PROTECTION OF PRIVACY
POLICY
1994
Approved
5<~
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INDEX
Access Request Procedures - Municipal Employees
Access to own Personal File
Records Already Held by Requester
Access Request Procedures - Department Head
Access Requests - Confirm or Deny
Advisory committees
Accounts Payable Cheque Information
Application Forms
Architects' Plans
Assessment Rolls
Audio Tapes of council Meetings
Bidder Interviews and Evaluations
Building permits
council Business Expenses
Business Names
"Closed" Meetings
Complaints
complainant's Name
Consultant Reports
council Member's Records
Copies
Election Ballot Boxes
Election contributions
Electoral Candidate Information
Employee Benefits
Fee Schedule for Access Requests
Invoices .
personal/Financial Information Release Form
Fire Reports
Human Rights Code
Personal Information Research
Request for Information
Inspection Reports
Interviews
Land purchases & Sales Records
Licence Applications
Computer/Machine Readable Records
Notice of Collection
Pay Equity Documents
Personal Files
Personal Information - Requests from Councillors
Personal Information - Storage, Retention & Disposal
Personal Information Release
Definition: Personal Information
Personal Reference Release Form
Planning Documents
Request for Proposal
Public Records
I
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Paqe
1-2
3-4
5
6-7
8
9
10
11
12
13
14
15
16
17
18
19-20
21
22
23-24
25
26
27
28
29
30
31
31A
32
33
34
35-36
37
38
39
40
41
42
43
44
45-46
47
48
49
50-52
53
54
55
56
.
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,.
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Paqe
Questionnaire, Market Surveys & salary Surveys
Request for Quotation
Personal Reference Checks
personal Reference Release Form
personal/Financial Release Form
Resumes
Requests to Search Records (Department Head)
Physical security
social Insurance Number
Records storage
subpoenas & Summons
supplier Reference Checks
Tax Arrears/Certificates
Telephone Calls
Tenders
U.I.C. Personal Information Release
Union Access to Personal Information
vital statistics
57
58
59
60
61
62
63-64
65-66
67
68
69
70-71
72
73
74
75
76
77
\dclerk\foi\polind.ex
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Oro-Medonte Township
Section Subject Page 1 of 3 I Policy/Procedure
Administration Policy Respecting Unopened # PP-ADM- 0012
Unassumed Road Allowances Enacted By Council;
February 28'h, 1995
Policy
Correspondence was received from Mr. John Mucklestone, Pt. Lot 23, Conc. 12 (Oro)
inquiring whether the Township would authorize a Ouit Claim Deed for a road
allowance identified as Lally Street on de-registered Plan 93. At their meeting held
February 22, 1995,Council directed that a staff report be prepared on this matter.
Procedure
ANAL VSIS
Over the years, both the Township's of Oro and Medonte have entertained similar
requests to sell unopened and unassumed road allowances. If their decision is
favorable, Provincial legislation provides for a specific process to be followed such as
advertisements being placed for four consecutive weeks, posting notices in the area,
and that a meeting be scheduled for public input prior to passing of the by-law. The
completion of this process results in the stopping-up, closing and intention to sell of
the property. The road or street shall then be offered for sale to the abutting property
owners first. If they choose not to purchase, then the entire parcel could be offered for
sale to any other person or party, Usually the property is only beneficial to the abutting
owner, as normal road allowance widths do not exceed 66 feet thereby restricting
conformity to zoning by-laws or health unit approval as being a viable building lot.
Regarding the specifics of this particular road, Plan 93 was originally registered in 1863
and subsequently de-registered by the Township of Oro in 1988. Legally it would
appear that even when a plan is de-registered and all the original individual lots are
merged together, the roads or streets dedicated to the Township, remain as such. In
this case, I would suggest that Lally Street should still exist as an unassumed,
unopened road allowance owned by the Township but perhaps a legal opinion could
confirm this conclusion.
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~-d
Articles that have appeared in Municipal World, specifically the February, March and
April 1993 issues and authored by W.O. (Rusty) Russell, caution municipalities when
considering disposal of road allowances. There appears to be conflicting legislation as
to the process on disposing of roads within registered plans of subdivision, whether it
proceed through the Municipal Act provisions for stopping up, closing and selling or by
application to a Court Judge under the Registry Act. Historically the practice in Oro and
Medonte has been through the Municipal Act.
When the Township deems a road allowance as no longer being required and they proceed
through the provisions of the Municipal Act, there are associated costs. Basically those
potential costs could be:
(Estimate)
1.
2.
3.
4.
5.
Surveying
Appraisal
Administrative (ads, notices)
Legal
Purchase Price
$ 800.00
1,000.00
500.00
500.00
SUMMERY
As the Township has never formulated it's unopened, unassumed road allowance inventory,
it is sometimes difficult to say whether any particular portion of road or street would not be
required in the future. Therefore, it is not usually initiated by the Municipality. Secondly, if it is
not to the Township's benefit to affect the stopping up and sale, it is a rather lengthy and
costly exercise just for the sake of "housekeeping".
In this particular situation, this office could not be assured that Lally Street would not be
required in the future. Robinson Street travels east of Mill Street but does not extend to Line
12. Dependent upon the growth area within the Hamlet of Hawkestone, it could be possible
that Lally Street be extended northward to provide an alternate exit to those residences along
Robinson Street.
I am also of the opinion that Mr. Mucklestone made the inquiry to Quit Claim as he felt it
would be less expensive for him to obtain a survey of the entire land area including the road
allowance rather than surveying it separately. As was briefly discussed at the meeting, that
would not be the case as the road allowance portion would need to be surveyed on its own
prior to conveyance.
-3-.
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Note:
RECOMMENDATION
1. That Mr. Mucklestone be advised that the Township does not wish to stop-up, close
and sell Lally Street.
2. That the following policy with respect to the sale of unopened unassumed road
allowances be adopted by the Township of Oro- Medonte:
"That any request from abutting property owners to stop-up, close and sell any
unopened or unassumed road allowance will not be considered by Council unless the
following is provided:
(a) That the lands are deemed surplus to the Township's current and future road
needs
(b) That all costs associated to effect the closing and sale of an unopened or
unassumed road allowance be borne by the interested parties and that the
estimated costs be determined and securities placed with the Township prior to
proceeding."
3
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CORPORATION OF THE TOWNSHIP OF ORO . MEDONTE
:.:.,\\\,,CL4L........mm.....& b m ;;?;,~."gy...u.,m'...~:~"'..-:\.
~ . .~l-\
Joded by ..;z..~~.................................................... Resolution No. ....................~!...'?........................... .............,
;recommeodedthal COMMITTEE OF THE WHOLE
......................................th'e....report...'f'rODr'..Lynda..."A.iken';.....Deputy....Clerk.;..".rer...-riottery"..Li'censinq"'''.''
......."..........".........."."..p6HeY;..""bif....re.ceived"'.'arid.'...the'....p6Ticy-....'as'''.''di:a:.ft.eJ...b.if..''apI5i:oved...'aiid......'..
.............................'.....""adoptecr;...."........,....."...........,.....,...............,....,.........",....."...,...."....,....""...".,.............,....................",."..,......".,....."...".......,..."......."..........,,:..
,.................................................................................................................,................................................................................,......................................................................................
..........................................................................................................................................................................................................................................................................................
...........................................................................................
........................................................................................................................................................... .....
.................................................................................................................................................... .... ............................................................................................................................
......................................................................................................................................................................................................................................,..................................................
...................................................................,.....................................................................................................................................................................................................................
~.,.............,..,...."............,..............."...,.....,..................,"...,..."...,........".,.,...".......,.."....,....."....,.......,.....,."....,...,.........................,..."...."".".,,,...,',,..,.....,..".............,.,.......,.........
...........................................................,...............................................................................................................................................,..............................................................................
..-........-.....::=:~f7J;;:-:::.
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LOTTERY LICENSING POLICY
1994
a
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GUIDING PRINCIPLES
It is essential that a consistent approach be utilized in making
lottery licensing decisions. The eligibility of the applicant
organization is of fundamental importance. other factors which
require consideration are the maximization of profits for
charitable organizations and the protection of consumer interests.
In order to ensure that lottery licensing is administered fairly
and consistently, the decision making process should be guided by
the following, fundamental principles:
L Access to gaming opportunities should be made available to a
wide range of applicants while ensuring the best interests of
the community are upheld.
2. The viability of the lottery scheme should be ensured by
approving only those proposals which appear to be feasible.
3. Fairness, equity and consistency should be upheld.
4. organizations must use the proceeds of licensed lottery events
for charitable objects and purposes.
5. Decisions must conform to provisions in the legislative
framework and licensing policies governing lottery events.
6.
Decisions must be consistent with provisions in the Order-in-
council and the terms and conditions of the licence. At all
times the spirit and letter of the Criminal Code are to be
observed. .
7. Decisions must be reasonable and justifiable.
r;6- ;2{
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The policies contained in this document incorporate the policies of
the Entertainment standards Branch, Ministry of Consumer and
commercial Relations and those of the Township of Oro-Medonte
LOTTERY LICENCES
A lottery licence is required for any event where consideration is
paid for a chance to win a prize, regardless of the prize value or
the scope of the sale of the tickets.
APPLICATION FOR LOTTERY LICENCE
Applications for a lottery licence can be obtained from the Clerk's
Office, Administration Centre, Township of Oro-Medonte.
Lottery licences must be obtained from the municipality in which
the organization is. based. If tickets are to be sold or drawn
outside of the licensing municipality, authorization must be
obtained from each municipality in which the tickets will be sold
or drawn.
A lottery licence and such municipal authorization must be obtained
prior to the sale of any lottery ticket.
Applications will be completed in their entirety.
Allow a minimum of 14 days for processing municipal applications.
GENERAL
From time to time, the Ministry of Consumer and Commercial
Relations will issue Bulletins or Interpretation Letters in respect
of lottery licensing. copies of these documents as well as other
documentation pertaining to lotteries may be reviewed at the
Clerk's Office, Administration Centre, Township of oro-Medonte.
,
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MUNICIPAL LOTTERY LICENCES
1. Municipalities may licence the following Lottery Events:
1. 1 Bingo events where the total cash prize value to be
awarded on anyone occasion does not exceed $5,500.00.
1.2 Media bingo events.
1. 3 Ticket raffle lotteries where the total value of the
prizes to be awarded does not exceed $50,000.00.
1.4 Break open ticket lotteries where the tickets are not to
be sold in conjunction with another gaming event.
1.5 Bazaars.
2. Eligibility Guidelines:
2.1 The classifications of charitable objects qualifying for
eligibility to obtain a licence are:
a) the relief of poverty;
b) the advancement of education;
c) the advancement of religion; or,
d) any other charitable purposes beneficial to the
community not falling under a, b or c.
2.2 The use of proceeds qualifying for eligibility to obtain
a licence are:
a) registered non-profit charitable organizations with
objects and purposes that are all charitable.
b) no~-profit, not-charitable' organizations which
ra~se funds for others (eg. service Clubs) that
have a mixture of charitable and not-charitable
purposes.
c)
non-profit, not-charitable organizations which
raise funds for themselves for purposes beneficial
to the community (eg. Minor' Sports Associations,
Athletic Clubs for youth etc.) that have a mixture
of charitable and not-charitable purposes.
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3. Evaluation of Application
3.1 Evaluation of eligibility will be based on infor~ation
supplied through the following mandatory documentation:
a) copy of letters of incorporation, constitution
and/or by-laws;
b) Charity Organization Form (Schedule nAn);
c) copy of a budget for the preceding and current
year;
d) any other information that will assist in
determining the charitable nature of its objects
and purposes (eg. annual report, charitable number
for income-tax purposes, latest report to the
Public Trustee etc.);
e)
address and phone
proceeds of the
indicated on the
organization);
number of the charity to which
lottery will be donated as
application (if other than own
f) a list of municipalities where licensed when
organization has a regional (Simcoe County) mandate
and does not hold a Provincial Licence;
g) copy of registration of gaming supplier or gaming
assistant (if applicable).
3.2 The following pre-requisites are mandatory:
a) an organization must have been in existence for at
least one (1) year before being considered eligible
for lottery licences;
b)
lottery proceeds can't be used to start up a
charitable or religious organization;
c) an organization must have a place of business in
Ontario, demonstrate that it is established to
provide charitable services in ontario and use
proceeds for objects or purposes which benefit
ontario and its residents.
The onus is on the organization to prove that it is eligible.
,
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4. Issuance of Licence
4.1 The Administration of Lottery Licensing may be provided
by the Licensing Officer for the Township of Oro-Medonte,
including the issuing of licences, based on policies and
guidelines established by the Gaming
commission/Entertainment standards Branch, Ministry of
Consumer and Commercial Relations and the Township of
oro-Medonte.
4.2 security (Letter of Credit) maY be required for a licence
with prize exceeding $10,000.00.
4.3 A suspension, cancellation or refusal to issue a licence
shall be authorized by the council of the Township of
Oro-Medonte and shall be based on the following:
1.
2.
3.
4.
I
l
5.
6.
7.
8.
Failure to meet eligibility guidelines;
Failure to provide mandatory documentation;
Failure to comply with any of the Terms and
conditions;
Authorization for third party location previously
allocated to another licence;
There are reasonable grounds to believe that the
licensee will not conduct and manage the lottery
scheme in accordance with law or with honesty and
integrity;
In the opinion of council, it is in the public
interest to do so;
Failure to submit the financial reports relating to
the conduct of any lottery event required as a term
or condition of a licence.
Applicant is in default of any condition or
provision of the Criminal Code or of any municipal
or provincial regulation.
4.4 No person, company or organization shall conduct a
lottery without a licence or when a licence has been
suspended or cancelled.
,
fL;6'--c2'8
-5-
1 -i
5. Fees
5.1 The fee for Lottery Licence shall be as set out as
follows:
Bingo 3% of Prizes
Media Bingo 3% of Prizes
Break Open Ticket 3% of Prizes
Raffle 3% of Prizes
Bazaar 3% of Prizes/$10 per Wheel
6. Bnforcement/compliance
6.1 The Township of oro-Medonte has the responsibility to
investigate contravention of the terms and conditions of
a licence it issues.
6.2 The Township of Oro-Medonte may ask the local police
force or the Investigations section, Entertainment
standards Branch, Ministry of Consumer and commercial
Relations for assistance in the investigation of a
contravention of the terms and conditions of a licence it
issues.
6.3 The Township of oro-Medonte has the responsibility to
ensure that a gaming supplier or gaming assistant has
been registered under the Gaming services Act before
issuing a lottery licence to an organization that intends
to use a gaming supplier or gaming assistant during the
conduct of the event.
6.4 The Township of Oro-Medonte has the responsibility to
ensure that proceeds of the lottery event are used as
specified on the application.
7. Financial statements
7.1 organizations shall be required to provide the Township
of Oro-Medonte with a verified financial statement within
1.20 days of their year end in accordance with the
regulations established in the Terms and Conditions.
t
106-:1
1 ~9
-6-
PROVINCIALLY ISSUED LICENCES
8. provincial Break open Ticket Licences
8.1 The organization must apply to the Director for a licence
before seeking approval from any municipality to sell
tickets from a third party location. If the application
is approved, a licence will be issued and the Branch will
provide the organization with a letter confirming its
status as a provinciallY mandated organization
authorizing it to sell break open tickets on a province-
wide basis.
8.2 The organization must provide a municipality with a copy
of the licence and authorization letter when requesting
approval to sell break open tickets from a third party
location. A letter of approval from the municipality
authorizing the sales location may be denied when a point
of saturation of the marketplace has been reached.
Saturation being defined as provincial break open ticket
licensees occupying more than 50% of the outlets in a
municipality at any time.
~
8.3 In order for the licence to be valid, a letter of
approval from the municipality authorizing the sales
location must be attached to the licence and displayed at
the location. The organization may not sell tickets
where formal approval has not been granted.
8.4 A municipality may approve only one (11 sales location
per organization within its jurisdiction. If a regional
or local chapter of the provincial organization is
already licensed to sell break open tickets on a
continuous basis, the municipality may not approve a
sales location for the provincial organization.
I
.
.
.
.
fob - 30
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charity organization Form
SChedule "A II
organization Name
organization purposes
, hereby acknowledges that the
organization spall be carried on without purpose of gain for its
members, and any profits or other accretions to the organization
shall be used solely to promote the objectives.
org~nizational structure (Board of Directors, Executive, etc.)
will
Directors/Executive in the following manner:
replace
the
Date of Incorporation:
Fiscal Year End:
ensures that any assets
remaining from the applied for lottery event should dissolution of
the organization occur will be donated to charitable objects and
purposes.
Director/Executive
Director/Executive
Director/Executive
V OL-P.\)\\ -9- \
~31
2..)
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
,~ /4'/1/ // 4/
...ed by......~..~........
~onded by.~.;k?'.t...................
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Date..........February 10, 1999..............
Resolution No. ..... ..... :..1.....................
: is recommended that COMMITTEE OF THE WHOLE
Ie draft policy re: Selection of Citizen of the Year be received and adopted.
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MAYOR
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The following shall be the policy for the selection of "Citizen of the Year" for the
Township of Oro-Medonte:
1. The Clerk shall place an advertisement requesting nominations for "Citizen of the
Year" in local papers in June. Nominations to be sent to the Clerk of the
Township of Oro-Medonte.
2. Meeting of.the "Citizen of the Year" Committee to beheld in July. The
Committee shall be comprised of past "Citizens of the Year".
3. The meeting of the Committee shall be held in the Township ofOro-Medonte
Administration Centre. The Clerk shall take minutes of the meeting and provide
guidance when required.
4, The Committee shall select a Chairman for the meeting from those persons
present.
5. The Committee shall review all nominations received within the specified time
frame.
6.
The Committee shall select, through a vote if necessary, one candidate for
recommendation to Council as "Citizen of the Year".
7.
The candidate, when approved by Council shall be notified in writing of the
selection by the Clerk.
8. A plaque will be presented to the "Citizen of the Year" by the Mayor at the
Opening Ceremony of the Oro World's Fair.
'0-]'3 ~\\(,\.c.\"^I'~~ '-tt 9 '-\
Oro-Medonte Township
Section Subject Page 1 of 4 T Policy/Procedure
Administration Policy On Rental Of # PP-ADM- 0023
Township Administration Enacted By Council;
Building Facilities November 9, 1993
Policy:
BACKGROUND
Over the past several months, there has been some inquiry about providing or
renting out the facilities at the Township Administration Centre for meeting
purposes. At the present time, no such policy is in place.
In researching files and documentation relating to the construction of the
Administration Centre, the Ministry of Tourism and Recreation provided a
grant to the Municipality for new recreation facilities, based upon criteria and
qualifying requirements, I have provided the following information the
Township had outlined in their original application made in May, 1986:
"All public open space includin9 washrooms will be designed for public
access including handicapped, and can be used at anytime upon request
subject to availability, minimum fee re: clean up costs; remainder of
building used for a municipal office. i.e, community groups of all
ages...Examples of potential users: Boy Scouts, Girl Guides, Senior
Citizens, Township Committees, i.e. History Committee, Community
Groups, Horticultural Society....includes use of sink and cupboard
space, public washrooms and open areas as well".
My interpretation of the area within the Administration Centre which qualified
for "recreational use" would be the Council Chambers, the Committee Room,
the lobby area, and public washrooms. The cupboard and sink area are
provided for in the Committee Room. As you are aware, access to the general
office is secured and locked from these public areas.
Procedure:
Our current Township owned facilities, being the Arena Banquet Hall and the Old Town Hall
are available for rent at the following costs:
Arena Hall
For Meetings (up to 25 people)
Incl. kitchen facilities
$20.00 for first 3 hrs
$20.00 each hour after
Excl. kitchen facilities
$15.00 for first 3 hrs
$15.00 each hour after
(GST applicable)
Old Town Hall
Daily Rate
$45.00 plus GST
Evening Rate
(Meetings)
(same as Arena Hall)
~6- 3 tf ~-:)
Note: The Agricultural & Horticultural Society use the
facility free of charge in exchange for yearly
cleaning and general maintenance
Other Community premises which may offer similar types of facilities include halls such as
Oro Station, Jarratt, Hawkestone, Edgar, and Rugby as well as the four local elementary
schools. The rental of such facilities shall be encouraged,
The use of the Administration Centre building after hours and on weekends requires a staff
member to open the building and either remain on site or return to secure the facility. Either
way, overtime must be provided or paid to the employee. Regular janitorial duties would be
provided and minimal hydro costs would be incurred. However, as these premises provide a
more formal environment in terms of decor and furniture content, the overall maintenance
and replacement costs need to be recognized.
I therefore recommend the following policy which would reflect the original commitment of the
Municipality at the time of its construction, as well as provide a competitive rental rate that
would not undermine other community facilities which are dependent on rental revenues:
The following groups may book the meeting room without charaes:
(1) Any Committee formed and appointed by the Township Council, and rented at
any time; (including the Ontario Municipal Board and Assessment Review
Board)
(2) Any Provincial Government Agency provided the meeting room is used during
normal business hours.
CONSIDERATION OF RENTING THE ADMINISTRATION CENTRE TO THE FOLLOWING
USERS, SHALL ONLY BE PERMITTED WHEN UNFORESEEN CIRCUMSTANCES OR
EMERGENCY ARRANGEMENTS ARE NECESSARY AND OTHER COMMUNITY
FACILITIES ARE NOT ABLE TO ACCOMMODATE THEM.
The following groups may book the meeting room with charoes appticable:
Government Aoency
Day Use - no charge (see above)
Evening Use - $75,00 (3 hr. maximum, $15.00 per hour after
_ premises vacated by 11 :00 p.m.)
Weekends/Holidays - $150.00 per day
Non Profit GrouP or Oroanization - Township, Resident Members
Day Use - (Discouraged due to Township needs)
Evening Use - $40.00 (3 hr. maximum, $15.00 per hour after
_ premises vacated by 11 :00 p,m.)
Weekends/Holidays - $100.00 per day
All other Individuals or Oroanizations not provided for above
2
c:'b- 3~
1-)
Day Use - (discouraged due to Township needs)
Evening Use - $80,00 (3 hr. maximum, $15.00 per hour after
premises vacated by 11 :00 p,m.)
Weekends/Holidays - $150.00 per day
It is understood that the above rental policy tor this facility shall be for the sole
purpose of conducting normal business meeting affairs and not to be used for
passive recreational or social functions.
RECOMMENDATION
1. That the contents of this report represent the Township's Policy with
respect to the rental of meeting room facilities within the Township
Administration Centre.
2. That arrangements for booking the facilities and advanced payment of
same, be made through the Clerk's Office, at least 10 days prior, and will
be confirmed based upon availability.
3. That any request contrary to the provisions of this policy shall be
presented in writing and submitted to Council for approval.
4, That this report be received and adopted.
3
ved by....... .~. ..............................
se:onded by.......lIdd-.d/.......
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
"" \)'\' - Y Q '-- ;;:,
Date...April 8,1998......................
Resolution No. ...............~..................
It is recommended that COMMITTEE OF THE WHOLE
the Draft Policy re: Sale of Surplus Land be received and adopted.
t'~
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MAYOR
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,
Policy Regarding Sale of Surplus Lands
Section Subject Page
AOMINISTRA TION SALE OF SURPLUS 1 of4
I. -------- .--------.'".---.- - -_.~--_. -[AN 05-------------- --Day --l~;nth -l ~~~8
18
Preamble:
The determination of Township owned lands as surplus has traditionally been
request driven. In deciding if the land will be deemed Surplus the Township will
be guided by the policies and vision set out in the Township's Strategic Plan,
Official Plan, Parks & Recreation Master Plan and the Parks & Recreation
Secondary Study on Parkland.
Procedure:
1.
Requests from the public regarding the availability of Township owned
lands for the purpose of purchase shall be directed to the Clerk's
Department.
2. The Clerk will request comment from each Department Head through the
completion of the "Criteria for Identification of Surplus Lands" form.
3. Each Department Head will conduct a site visit to evaluate the property
under the "Criteria for Identification of Surplus Land". Each criterion (with
the exception of liability) should be rated on a scale of 1 to 5 as to the
importance of the property, with 5 being the highest. For the sake of
efficiency, attempts should be made for Department Heads to visit the site
in groups of two or three.
4. Department Heads when reviewing the property should identify any
conditions that should be imposed upon the sale of the property, i.e.
easements, one-foot reserves, etc.
5. The Criteria Form will be returned to the Clerk by a specified date for
review.
6.
The CAO will review the raw data collected from the Criteria Form.
Properties rating 22 or higher would be considered of value to the
Township. Further discussion at a Department Head Meeting will be at the
discretion of the CAO.
r'ob-3g
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'.
Section Subject Page
ADMINISTRATION SALE OF SURPLUS 2 of 3
LANDS Day TMonth I Year
18 03 1998
.
7.
The CAO will make the recommendation to Council regarding the
disposition of land based on the foregoing review.
..d8.
ILCounciLdeemsappropriate,Jhe subject municipaUand wiH be declared
Surplus by a resolution of Council.
9.
That the sale of the property be in accordance with By-law 96-35,
Procedure - Sale of Real Property.
Under Criteria:
Definition:
1. Linkage
The following lands should not be deemed surplus:
. lands with potential linkage to other municipal lands (ie. parkland.
industrial park;
. lands with potential or existing linkage to existing roads;
. lands with potential linkage to new development;
. lands with potential or current linkage to existing drainage systems;
. lands with potential or current linkage to waterfront;
. lands with potential or current linkage to utilities.
,
2. RecreationallOpen Space
. Lands designated as parkland should not be deemed surplus in
accordance with the vision developed from the Strategic Plan and
Official Plan as stated in the Parks & Recreation Master 2.2 Public
Comment from Strategic Plan and Official Plan which identified the
following issues:
(a) ........encourage more public parkland in Municipality (limit cash-
in-lieu)". also.
(b) ..........need to improve the number. administration, location and
accessibility of recreational facilities"; and
(c) .. ......Iack of access to waterfront."
,
.
,
I
Gb~31
, o-q
Section Subject Page
ADMINISTRATION SALE OF SURPLUS 3 of 4
LANDS Day I Month I Year
18 03 1998
3. Economic Development
. I~JJQ"~_.tgerJ~ifj~Q_~~_~?vi~g,_~Q_~r.!!~!~l~~!~_g~~!!~'-,..~~!~_~_t~~~ sh<?!:I.IQ, no!. ,~~
deemed surplus in accordance with the vision set out in the Strategic
Plan which states
a) ........industrial employment projection method used in the study.
(demand/supply analysis for the period 1981 to 2011 was
prepared by Ainley & Associates for the former Township of
Oro) the Township of Oro is expected to experience a short fall
of industrial land."
b) "The Township will need to designate additional industrial lands
to accommodate future demands."
4.
Municipal Buildings/Storage
The following lands should not be deemed surplus:
. lands deemed useful for the current or future use of storage of
construction or maintenance materials;
5.
Drainage
The following lands should not be deemed surplus:
. lands and/or road allowances that currently act as, or have the
potential to act as, a drainage outlet Le. lake or stream
6. Utility
The following lands should not be deemed surplus:
. any lands deemed necessary for existing or future utilities Le, hydro,
phone, gas, cable television
7. Emergency Access
The following lands should not be deemed surplus:
. any lands deemed essential for emergency access to existing
dwellings;
. any lands deemed essential for emergency access to stable
waterfront;
fob - t/o
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Section Subject Page
ADMINISTRATION SALE OF SURPLUS 4014
LANDS Day I Month ! Year
18 ,
03 : 1998
I
8.
Environmental Concerns/Impacts
The following lands should not be deemed surplus:
.!~~ds that~e__~eemed to_J:1()I~_!,i9!1J~c;~_rltri\l~!l)an<1_s_tr~arn..sJ~~! may
have an impact on an important component of the natural heritage
system (Official Plan, Section G)
. lands that are deemed wet lands;
. lands that are deemed wildlife habitat;
. lands that are deemed unstable/susceptible to flooding;
. lands within the Oro Moraine - According to the Official Plan, Section
G ".... an effort should be made to preserve and protect the Oro
Moraine and to minimize the fragmentation of significant woodland
features and habitats. "
9.
Historical Significance
The following lands should not be deemed surplus:
. In keeping with the vision of the Official Plan "the maintenance of the
Municipality's heritage resources will contribute to the preservation of
the Township's character" (See OP Section H3 and/or background
report on Heritage Resources);
. lands with the following historical significance:
a) indigenous person remains
b) archeological sites
c) buildings and structural remains of historical and/or
archaeological value
. lands that are known or "thought" to be known as historic sites.
. lands that are historical settlement areas
I
10. Liability
The following lands should not be deemed surplus:
. Encroachments that are placed on municipal property without
authorization that could present a liability to the general public.
-
'.
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"
Criteria for Identification of SUrJ"'us Township Lands
. Return to Clerk by:
Parkland/Other Public Land:
.
.
.
Righi of Way:
ID #:
Legal Description:
RolI#:
Size:
Ownership:
ID#:
Section #:
Description:
Concession
Length:
Lot _ Plan
Widlh:
o Public
o Restricted Use
Plan #
Ownership: 0 Township
o Private
Exislina Land Use Policy
Official Plan Designation:
Permitted Uses:
Zoning:
Present Use:
Parkland
Y/N Y/N
Classification: 0 Neighborhood 0 Waterfront Access
0 Community 0 Walkway
0 Township 0 Existing Facilities:
0 Regional
0 Special Utilities: 0 Water 0 Bell
Parkland Use: 0 Active 0 Hydro 0 Gas
0 Passive Encroachments: 0
0 Developed
0 Undeveloped Topography Comments:
Other Public Lands:
Classification: 0 Municipal Building Utilities: 0 Water 0 Bell
0 Abandoned Gravel Pit 0 Hydro 0 Gas
0 Gravel Pit
0 Other Encroachments: D
Use:
Existing Facilities: 0 Topography Comments:
Riaht of Ways:
Classification:
Utilities: 0 Water 0 Phone (Bell)
o Hydro 0 Gas
o Assumed
o Unassumed
Grade:
Profile:
Encroachments:
Criterion: Refer to"definitions" as explained in the Policy for Sale of Surplus Lands
LINKAGE 1 2 3 4 5
1, 0 Does this area provide access or linkage to any other area that may be needed for
future development (eg. Access for vacant lots or access for new subdivisions in the
area, to lakefront)?
Comments:
RECREATIONAUOPEN SPACE 1 2 3 4 5
2. 0 Could this area be used for recreational purposes, now or in the future? Such as:
o picnic area 0 snowmobile access 0 ice fishing 0 trail linkage
o boat launch 0 sports activities 0 nature center 0 accessory service (parking.
storage, etc) 0 other
Comments:
fo6-~.:2
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~
ECONOMIC DEVELOPMENT 1 2 3 4 5
3. 0 Could this area be used for commercial/industrial purposes now or in the future?
Comments:
i
MUNICIPAL BUILDINGS/STORAGE 1 2 3 4 5
4. 0 Could this area be used, now or in the future, for Municipal buildings or storage?
Comments:
DRAINAGE 1 2 3 4 5
5. 0 Is this area critical for drainage?
(eg, Is there or should there be a drainage easement through this area?)
Comments:
UTILITY 1 2 3 4 5
6. 0 Are utility easements required for existing services or future services?
Comments:
EMERGENCY ACCESS 1 2 3 4 5
7. 0 Is this area required fOf Emergency Access to existing dwellings or waterfront?
Comments:
ENVIRONMENTAL CONCERNSIIMPACTS 1 2
8. 0 Are there any environmental concerns with this area?
(eg. Wildlife habitat, wet lands, flood plain)
Comments:
I
3
4
5
HISTORICAL SIGNIFICANCE 1 2 3 4 5
g. 0 Is this area historically significant?
(eg. Indigenous person remains, archeological site. historic settlement area)
Comments:
LtABILITY
10. 0 Are there any liabilities associated with this area?
(eg. Encroaching. unstable structures. unstable topography)
Comments:
Recommendation:
o Dispose
Comments:
Completed By:
I
o Retain 0 Investigate Development Potential
MiltiganlParxslRecfCED criteria for identification of surplus lands
Date:
t
~\:N\- ~L-rJ:<b fa6-<l3\\fuc.\-~\'~ ~ II
CORPORATION OF THE TOWNSHIP OF ORO . MEDONTE
~,',d b'y 1M /-.. Ii v.Y.ll................................. Date .......~~.~....~.:....:.~.~.~............................................................
, ................................I!.L.u~
co oded by ..................#d!M.................................
-
Resolution No. .................../..Q......................................................
, it resolved that
....,,,.,,''',......,,....,,.,,,,..,,,,,....wr,eaths.,,f,ar.,,p~acement.,,by,..a.,.caunci,l".r,epresentat,ive,.,a,t...the...warmins-ter.
",.".""...."............,,,....,,..,,.annu.al,ly.......the......T,Ownship...,."o f",."O.r.o."C'Medonte."" purchase..".Remembrance,..,,,Da y.
.."......."."............."............and....Oro....ce.notaph...ceremonies,........."................".." ".......... "....."..."................................"... "..... .."......"".".......,,,..........
....................................................................,.....................................................................................................................................,.........................................................
........0....................,.............................................................................................................................................................................................................................................................
...............................................................................................................................................................................u.......................................................................
........................
..............................................................................................................................................................................................................................................................
............................................................................................................................................................................................. ....................................................... ..
.............................
... .......... ..... ................................................................................................................................................................... .................................................... ... ... .... .. ...
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................................................................................................................................................................................................................................................................ .........
....d,.........d'..d..,'..'.'d.',.,..:'..'..................'....d..................,.d.d....::.....:'.d:'.'..:d,'......:.:.......,..,....:::d.'.::d...,dddd..'..:.:d,.,,:',.,':.'dd'd'd'.dd:':':'~"d":'d,':',',d.',d..".
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Mayor ..........~dd..../l..0.~I..............................
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Dept. Report No. To: Prepared By:
ADM 2005-035 Committee of the Whole Jennifer Zieleniewski, Chief
Administrative Officer
Subject: Department:
Council Donation Request - Telecare Administration
Orillia Distress Line
C.ofW. Date:
Auaust 10, 2005
Motion # R.M. File #:
Date: Roll #:
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
~
At the Committee of the Whole meeting on May 11, 2005, Council considered the 2005 Grant Requests. At
that time, no request had been received from Telecare Orillia Distress Centre (Attachment #1).
On July 14, 2005, the Township of Oro-Medonte received correspondence from Dianne Webster, Coordinator,
(Attachment #2), noting the Township's past contribution and requesting consideration again.
II ANALYSIS:
I
In 2004, the Township gave a $50.00 grant to Telecare Orillia Distress Centre. The Treasurer has confirmed
that funds of $578.00 are available in the budget for grants.
Staff recommend that Ccunc!: authorize a donation of $50.00 to Telecare Orillia Distress Line.
II RECOMMENDATION(S):
II
1, THAT Report No. ADM 2005-035 be received and adopted.
2. THAT Council authorize a donation of $50.00 to Telecare Orillia Distress Line.
3. AND THAT Telecare Orillia Distress Line be notified of Council's decision.
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Ori[Cia (j)istress Line
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"jIt <fekcare - We're tIiere 6ecause we care!"
24-Jl'ouriDistress Lines
705-325-9534. 705-835-3453
-- .-- - -....-.-. ---" - ,,~
RE EIVED
July 13, 2005
Township of Oro-Medonte,
148 Line 7 s, Box 100,
Oro, Ontario
LOL 2XO
JUL 1 4 2005
ORO-MEDONTE
~TOWNSHIP
Dear People,
As you all know, I am sure, Telecare Orillia is a distress line which answers
calls in the area.
During some of these troubling times, many vulnerable people have no one
to listen to their troubles or just share their thoughts. These people live
many times, alone and may feel anxious or depressed. Since Telecare Barrie
closed at the end of last year, we are now receiving up to 900-1000 calls a
month. Therefore, we feel we must keep our lines open.
You have been very kind in the past and we were hoping you might consider
us again.
Thank you for taking the time to read and contemplate our request.
Sincerely,
0~-2r~'
Dianne Webster, coordinator, Telecare Orillia
170 Col5orne Street West . OriffUt, O'){. L3'll 2Z3
<Business Ojfia: 705-327-2383
'Emaif: tefecareorilTia@cso{ve.net
Charitable donation number / /9209534 RRIiIiOI
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~c:l- (
From: John Crawford Uohn.crawford@oro-medonte.ca]
Sent: Monday, August 01,20058:05 PM
To: Jennifer Zieleniewski; Harry Hughes; Chris Carter
Cc: Council
Subject: Re: Geese at Park
Jennifer/Chris
I have personally visited Bayview Memorial Park six times in the last seven days and each time the geese [at
least forty and sometimes more] are there depositing treasures all over the grass and beach areas.
These geese and goslings fly in, land on the water and then proceed to shore.
I have talked with many people who frequent the park on a regular basis and they are telling me that they have
never seen a man with a dog there to chase the geese.
I have walked among the geese and tried to chase them to no results. With me being able to walk among the
flock without them being nervous makes me wonder if the man and his dog have been there at all. If these geese
have been chased on a regular basis by a dog I certainly feel that they would be more frightened than what they
are.
I understand that when this was discussed at council it was stated that starting July 1 st was late in the year and it
may not be as effective but in my opinion and the opinion of others it has not been effective at all.
I suggest that staff and councilors take some time to walk [early morning and evenings, not barefoot] to witness
the mess first hand to see if this is wise spending of taxpayers dollars.
I also suggest that council immediately request a log of what times, what days and how long the contractor has
been at the beach and what type of contractor monitoring has been put in place by staff.
John Crawford
From: Jennifer ZjeJeniewski
To: Harrv Huqhes ; Chris Carter
Cc: Council
Sent: Wednesday, July 27, 20059:24 AM
Subject: RE: Geese at Park
Hello Everyone,
I believe that the gentlemen providing the service with respect the geese control has maintained a log of his site
visits. The results will not be immediate especially since we engaged his services late in the season.
Has I understand it the goslings are just beginning to fly, this should mean more results. The service
provider has advised staff that there is merit in continuing to disrupt the geese for the balance of the
season, thai it begins the process for the following season and sends a message to the birds. There
have been concerns rendered from the public in favour and against the dog control. The issue will be
presented to Cou'!r.il eorly in September to commence a strategy for next spring it could include more
aggressive control of the geese such as the oiling of the eggs. Other municipalities have had success
in utilizing the dog for control we probably were a little late in commencing bird control at the park.
Regards Jennifer
From: Harry Hughes [mailto:hhughes@bconnex,net]
Sent: Friday, July 22,20052:10 PM
To: Chris Carter
Cc: Jennifer Zieleniewski
Subject: Geese at Park
Hello Chris:
This e-mail describes the situation and IS related to the photos that I forwarded in a separate e-mail.
Deputy Mayor Hughes
,
,.,
Golden Creek Bird Farm
RR#1, Severn Bridge, ON - Canada, POE 1 NO
Phone: (705) 689 - 9121 Fax: (705) 689 - 8722
E-mail hosterey@bconnex.net
Website: http;/Iwww.Qoldencreekbirdfarm.com
Eagles - Falcons - Hawks - Owls I Parrots - Parakeets
Environmental Pest-Bird Cantrall School of Falconry
August 04,2005
The Township of Oro-Medonte
Attn. Mr. Chris Car t e r
Director, Parks & Recreation
o r 0 I Ontario
Re: Log-book Ilirtl-Centrel July 2..5
---------------------------------------------------
bJ
.--::::-
Hello Chris,
Please find today my notes, taken down in my logbook for the Bird-Control at
Memorial Park, July 2005.
Start: Friday July 1st, 2005
Weather: Hot sunny
Morning: 07:00 No geese,
Evening: 17:30 No geese, few gulls on roof of pavilion
Saturday, July 02,2005
Weather: Hot sunny, humid
Morning: 07:00 Approx 30 geese all over lawn
Evening 18:00 Lots of people, no birds, dogs
Sunday, July 03,2005
Weather: Hot, hazy, humid
Morning: 06:45 Approx 30 geese on lawn, garbage all over Park
Evening: 17:45 No birds
Monday, July 04,2005
Weather: Hot, clear sky, sunny
Morning: No geese
Evening: No geese
\ad. - \
/
.
. .
~~ -'}
Tuesday, July 05,2005
Weather: Hot humid
Morning: Approx 50 geese on beach
Evening: No geese
Wednesday: July 06,2005
Weather: Hot, clear, humid, breezy
Morning: Approx. 50 geese on beach
Evening: No birds
Thursday, July 07,2005
Weather: Hot, clear,
Morning: 07:15 No geese at all
Evening: 18:15 No geese afternoon
Friday, July 08,2005
Weather, hot, windy, humid
Morning: 07: 15 No geese, approx. 20 gulls on lawn
Evening: 17:05 Approx 50 geese, outside right corner
Saturday, July 09,2005
Weather: Overcast, hot. humid
Morning: 07: 1 0 Approx, 50 geese on beach
Evening 17:30 no geese, only guns, kids, dogs, lots of people
Sunday, July 10,2005:
Weather: Clear, hot, sunny
Morning: 06:45 no geese, litter all over the place, weekend approx 1000 people
in Park
Evening: 16:30 no geese afternoon
Monday, July 11, 2005
Weather: Hot
Morning: 07:10 No geese, but approx. 100 gulls on lawn
Evening: 18:15 Approx 50 geese on lake
Tuesday, July 12, 2005
Weather: Hot, humid, breezy
Morning: 06:30 , 30 geese on beach
Evening: 17:15 30 geese on water
Wednesday, July 13,2005
Weather: overcast hot, later sunny
Morning: No geese, a few gulls,
Evening: No geese
~,
Thursday, July 14, 2005
Weat-her: Hot again, humid
Morning: 07: 15 , approx. 30 geese and couple of Mallard on beach
Afternoon: No fUn {got stung by hornet)
Friday, July 15, 2005
Weather: -Het, -humid
Morning: 07:30 No geese, lots of Mallard and gulls on beach
-E-\fenlp,g:18:30 - geese in r-ight comer
Saturday: July 16,2005
Weather: - Hot, - clear
Morning: 06:45 , approx. 50 geese on Lake
Evening: No afternoon run, (eye closed, because of hornet sting)
Sunday, July 17, 2005
Weather: Hot, humid
Morning: No geese, but garbage all over the Park
Evening: approx. 50 geese right outside corner
Monday, July 18,2005
\^Jeather: Hot foggy. vep; humid
Morning: 07: 15 , approx 50 geese on beach, gulls all over the Park, garbage &
. beer bottles-everywhere
Tuesday July19,2005
Weather: hot. clear, humid
Morning: 07:15 , approx. 30 geese at beach, gulls on lawn
.Evep,ip,g: -1-9'00 ,onlygullson.!awn,geeseonL-ake
Wednesday, July, 20, 2005
Weather:- Overcast. hot. . humid
Morning: 06:45 m approx. 30 geese on beach,
-EveniAg: gulls on-beach. -no geese
Garbage again.
Thursday, July21, 2005
Weather:. hot.. hazy
Morning: 07:00, approx 30 geese on Lake
Evening: 18:30" 30 geese right corner
Friday, july 22,2005
Weather: Hot. overcast
Morning: 07:15 , approx. 30 geese on beach, 30 gulls on beach
EveniAg: 17:15 ,nogeese,onlygulls
lc~-3
3-
Saturday, July 23,2005
'.^Jeather: - Hot-dear sky
Morning: 06:50, no geese, gulls only
-Ewnin!;j: HAS-flo-geese
Place littered with garbage & bottles
Sunday, July 24,2005
Weather: .crear. -cool .morntflfij
Morning 07:30 , Approx. 30 geese at Park lawn
{.:0t~ -of -people ar-e already {her-e, ~jtter -all.over {he -place, {-abies {'."r-ned -over,
garbage barrels flipped over, etc.
-Evening: 1-6:30 ,-flo'geese
Monday, July 25,2005
Vlleather: -clear, f10t -again
Morning: Approx. 60 geese on lawn. far out, chased by dogs behind swimming
-ffAe.
Evening: 17:30 no geese, few gulls
Tuesday, July 26, 2005
\f\Jwther: fiat. f1umid, -everc-ast
Morning: 06:45 , approx 60 geese at beach,
-Evening 19:30 same -~ese -at -beach -area
Wednesday, July 27, 2005
\f\Jwther: .olear, -cooler
Morning: 07: 1 0 ,no geese at lawn or beach
-Evening: H:30 -flo-geese-aHawl'l'orbeaol'l
Thursday, July 28,2005
Vlleather: -F-eg, ~ater 'olear'& ~unny
Morning: 07:00 geese on lawn right outside corner
Eveflin!:l: 20:1Sno-geese
Friday, July 29,2005
Weather: SuAflY, .oIear
Morning: 07:00, geese on right outside lawn
Eveflin!:l: 1-6:30 , flOgeese,
(Korean people catching all bullfrogs from the pond and put them on a BBO)
Saturday, July 30,2005
Weatl1er: C1eaf, Sl:lf1f1Y
Morning: 07:00 50 geese on right outside corner
Evening: 19:30 50-geese -on water
~A-Y
t/
~-5
Sunday, July 31,2005
~Weather: -FoQ!;IY, -hot, -humid
Morning: 07:30 , surprise - no geese
.(~ots .of 'pecple already {her-e~
Evening: 17:00 Mergansers on water & gulls, no geese
To be continued for August, 2005
Yours truly, l- ~ \~tI '--
~ ~, {\~. V ~
Friedhe~~ Ir ~~~ ere y
"-Golcrel'1 Cr-eek"Htrd F
5
Golden Creek Bird Farm
~A - \.0
IRECEi~JED
I SEP Z 6 Z004
I ORO-MEDONTE
TOWNSHIP
.
.
,
.'
R.R.#1, Severn Bridge, Ontario,Canada, POE 1NO Tel.# (705)689-9121,
FAX # (705)689-8722, E-Mail hosterey@bconnex.net
Eagles-Falcons-Hawks-Owls-Parrots-Parakeets
Environmental Pest-Bird Control Services
School of Falconry
September 28, 2004
Township of Oro - Medonte,
Attn, Mr. Chris Car t e r, Director
Parks & Recreation
Office Oro / Ontario
Re: Proposal for a nuisance Bird-Control-Service for 2005
------------------------------------------------------------------------------------
Dear Mr. Carter,
Please find today our proposal for a nuisance bird-control-service at the
Beach Park, (Lake Simcoe) for the season of 2005.
Service:
-----------
Twice a day a licenced Master Falconer with a live raptor and a well trained,.
friendly to people, Bird -dog (Shorthaired Pointer) will control the entire
Park area, incl. adjacent Wet-or Bushland, to make sure that no nuisance
birds, s.a. geese, gulls, ducks or cormorants will be around.
"Golden Creek" will also control the nesting sites( oiling of eggs) with
Mineral Oil ( recomm. by the CWS) in early spring, to keep the number of
waterfowl well under control. It is very important to start in early spring
with the service, it will payoff in the summertime, when Park and Beach is
used by people. The grass will be clean, no bird droppings from geese and
no litter from maroding gulls will spoil your summer holidays/
No noise, no killing will occur during the service, the birds will be scared
away and nobody will be offended about the service!
b.
.
L
~ci-l
Work-schedule:
----------------------
"Golden Creek" will control dayly, minimum twice per day, incl. weekends
with random check's, the entire Park & Beach area.
Using trained raptors and fully obedienced Bird-dogs, our Master falconers
will/ook after nesting-sites in early spring as well as single and entire
flocks of birds whenever they are moving in.
"Golden Creek" will provide all necessary permits, our falconers have valid
falconry licences and small game licences as well, Scare and Damage
Licence for Migratory birds will be obtained from CWS, Burlington office!
Our company has a liability insurance with Co-Operators (Orillia) for $ 2
Million, covering our Service!
l}.,J.,,9!!.1!00k wil/be updated every day .overtheentire season and a monthly
report' about the service will be provided for the Township.
Salary:
5 month spring-summer season, starting April 1st. to August
31s,. = $ 2.000,-- monthly = Total $ 10.000,- season.
Falconry works, it's a natural way to control nuisance birds and the most
effective overall! Our 22 years in the business will guarantee it !!!
If there is any further question, please contact us at any time.
We are looking forward to hear from you.
Yours sincerely, ~. ~
~ ---.. C;l::::." \~
Friedhliim & Dirk Hoe s t ere
"Golden Creek" Bird Farm
1
LD ~ -'<&
J<:I1:. As per your request the following surrounding municipalities/and Corporations
referenced Golden Creek Bird Farm and continue to utilize his services yearly;
City of Orillia
Town of Gravenhurst
Town of Bracehridge
Fern Resort
Surrounding Golf Courses
I've also attached a copy of his "log book" and the Township financial commitment for
this service.
Thanks,
Carter.
~
ROAD IMPROVEMENT AGREEMENT
I
I
TIDS AGREEMENT made
BETWEEN:
HILLWAY EQUIPMENT LTD.
hereinafter called the "Developer" OF
THE FIRST PART
-AND-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
hereinafter called the "Municipality"
OF THE SECOND PART
WHEREAS the Developer proposes to operate a licenced gravel pit (the "pit") on Part ofLats
8, and 9 Concession 12, and Part of Lot 9, Concession 13, Township of Oro-Medonte (the
lllands");
AND WHEREAS the zoning of the lands and the licence for the pit have been litigated before
the Ontario Municipal Board between the Developer and the municipality;
AND WHEREAS pursuant to the Decision of the Ontario Municipal Board dated May 16,
2005, Issue date May 25,2005, Decision/Order No. 1329, the parties enter into this agreement
to fulfill the conditions ofthe Decision;
AND WHEREAS the proposed licence requires the use of the 12th Line North as a crossing
between different areas of the proposed pit.
AND WHEREAS a condition ofthe proposed site plan, Hillway and the Township must enter
into an agreement with respect to location, design and construction oftbe 12th Line North
crossing;
AND WHEREAS the developer has obtained an amended Permit to Take Water being Permit
Number 1354-6D8SAG with respect to existing pit known as Pit 5 located on the 13'h Line
North of the municipality which provides for the expiry oftbe said Permit to Take Water as of
December 31, 2010.
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
premises and for other good and valuable consideration and the sum of Two Dollars ($2.00)
oflawful mooey of Canada now paid by the Municipality to the Developer (the receipt
whereof is hereby acknowledged), THE DEVELOPER AND THE MUNlCll' ALITY
HEREBY COVENANT AND AGREE WITH ONE ANOTHER AS FOLLOWS:
1. SCOPE OF AGREEMENT
1.1 Conformitvwith Allreement -111e Developer covenants and agrees that all work
~e-
performed pursuant to this Agreement sball be in conformity with the Plans and
Specifications submitted to and accepted by the Mllllicipality.
1.2 Reliance Uoon Renresentations - The Developer acknowledges that:
(a) he has made representations to the Municipality that be will complete all
municipal and otber works, required herein, in accordance with the Plans
filed and accepted by the Municipality, and,
(b) the Municipality has entered into this Agreement in reliance upon these
representations.
1.3 Schedules Attached - The following schedules are attached to this Agreement:
Schedule "A" - Description of Work and Municipality's Road Standards
Schedule "B" - Cash Deposits and Security
Schedule "C" -Permit to Take Water
2. ROAD IMPROVEMENTS - ON MUNlClPAL PROPERTY
2. I The Developer will construcl and install at its expense the hereinafter required road
improvements. Such improvements shall be cODstructed in accordance with the
standards and specifications required and approved by the Municipality
These improvements may be summarized as follows:
(a) See Schedule "A" - upgrading that portion of the 12th Line North at the
proposed pit entrances to meet with the existing bard surface of the 12th
Line North and the improvement thereof;
(b) ~ - installation al pit entrance advising all truckers of approved haul
route.
2.2 The Developer agrees that it shall not commercially sell material from the proposed
pit until all of the above work has been completed to the satisfaction ofthe Township.
3. CONSTRUCTION. COMMENCEMENT AND COMPLETION
3.1 The Developer agrees to commence construction of the Improvements required
herein within twelve (12) months of the date oft11e execution ofllis Agreement
by the Munkipality, and further agrees to complete all Improvements prior to
September, 2006.
4. TOWNSHIP LEGAL. PLANNING AND ENGElNEERlNG COSTS
4.1 TIle Developer agrees to pay to the Township the cost of the Township's lawyer, and
Planner for all costs involved in processing this matter and of the Tovmship's
Engineer for checking of plans and specifications and inspection on behalf of the
Township. Tills inspection by the Township will depend ou the type of construction
and Ole amount provided will be deemed necessary by the Township. In tills regard,
the Developer agrees to pay to the Townsillp, the sum of TWO THOUSAND
($2,000.00) DOLLARS upon execution of this agreement to the Township for
consideration to be applied to account of such costs. As accounts are received from
the Township planner, lawyer and Engineer, they will be paid by the Township and
then submitted to the Developer for reimhursement within thirty (30) days, so that
tile initial deposit will again be built up to enable the Township to pay the next
accounts as tlley are received, In the event that the deposit is drawn down to a level
of FNE HUNDRED ($500.00) DOLLARS, or less, and the Developer does not
pay the accounts within thirty (30) days, it is hereby understood and agreed that the
Developer would be in default of this agreement and the TO'wnship may, without
(.:)
"
notice, invoke default provisions as set out in tins agreement.
5. ACCEPTANCE OF IMPROVEMENTS
5.1 Acceotance of Improvements - upon completion of the road improvements to the
satisfaction of the Township, the certificate of substantial completion and
acceptance shall be issued by the Township commencing the one (1) year
maintenance period,
6. COMMENCEMENT OF ONE-YEAR WARRANTY PERIOD
6.1 Upon completion of the one (1) year maintenance period, the Township shall
issue the Certificate of Maintenance and Final Acceptance upon approval by
the Township engineer.
7. RELEASE OF SECURITIES
7.1 During the Guaranteed Maintenance Period, the Owner sban maintain security in an
amount not less than 5% of the original security to secure the satisfactory maintenance of
an works.
8. SAVE HARMLESS
The Developer on behalf of itself, its successors and assigns agrees to indemnifY and
save harrntess the Municipality from and against any and all claims, suits, actions
and demands whatsoever which may arise either directly or indirectly by reason of
any work or service performed by the Municipality, its servants or subcontractors in
order to complete the work or services required to be completed under this
Agreement, provided the subject matter of such action, suits, claims or demands was
not caused intentionally or through gross negligence on the part of the Municipality,
its servants or agents or subcontractors.
9. PERMIT TO TAKE WATER
The parties acknowledge that the developer has ohtained from the Ministry of the
Environment a Permit to Take Water. Attached hereto and marked as Schedule C to this
agreement is a true copy of the said permit.
10. ESTOPPEL OF DEVELOPER
10.1 The Developer agrees to not call into question directly or indirectly in any
proceeding whatsoever, in law or in equity, or before any administrative tribunal,
the right ofthe Municipality to enter into this Agreement and to enforce each and
every term, covenant and condition herein contained and this Agreement may be
pleaded as an estoppel against the Developer in any such proceedings.
11. TIJVIE OF THE ESSENCE
11.1 The parties hereto agree that time sha11 be of the essence in the Agreement.
12. INTERPRETATION
12.1 Provided and it is hereby agreed that in construing these presents the word
"Developer" and the personal pronoun "he" or "his" relating therelo and used
therewith, sball be read and construed as "Developers" and "his", "hers", l1its", or
"their", respectively as the number and gender of the party or parties referred to in
each case require, and the number of the verb agreeing therewith shall be so
construed as agreeing with the said word or pronoun so substituted.
p -
,
12.2 And that aU covenants, rights, advantages, privileges, immunities, powers and things
hereby secured to the Municipality shall be equally secured to and exercisable by its
successors and assigns as the case ruay be.
12.3 And tbat all covenants, liabilities and obligations entered into and imposed
hereunder upon the Developer, shaU be equally binding upon his, her, its or their
heirs, executors, administrators and, or successors and assigns as the case may
be, and that all such covenants and liabilities and obligations shall be joint and
several.
THIS AGREEMENT shall enure to the benefit of and be binding upoo each of the parties
hereto and their respective heirs, executors, administrators, successors and assigns.
IN WITNESS WHEREOF the parties hereto bave executed this Agreement on
the following dates:
By the Developer on the
day of
HILL WAY EQUIPMENT LTD.
Per:
I have authority to bind the corporation
By The Corporation of the Township ofOro-Medonte on the day of 2005.
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
Per:
J. Neil Craig, Mayor
Per:
Clerk
SCHEDULE "A"
TillS IS SCHEDULE "A" AND "B" TO THE ROAD IMPROVEMENT
A GREEMENT BETWEEN HILL WAY EQillPMENT LTD. AND THE
CORPORA nON OF THE TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF WORKS AND MUNICIPALITY'S ROAD STAl'iDARDS AND CASH
DEPOSITS AND SECURITY
SCHEDULE "C"
THIS IS SCHEDULE "C" TO THE ROAD IMPROVEMENT AGREEMENT
BETWEEN HILL WAY EQUIPMENT LTD. AND THE CORPORATION OF THE
TOWNSillP OF ORO-MEDONTE
AMENDED PERMIT TO TAKE WATER
8
SCHEDULE "A"
PIN 88-826
July 28, 2006
Skelton, Bromwell & Associates Inc.
CONSTRUCTION COST ESTIMATE
Hillway 12th Line Pit. Oro Medonte
12th line and Entrance Works
ITEM
DESCRIPTION
ESTIMATED
QUANTITY
UNIT
UNIT
COST
TOTAL
.1 Remove existing asphalt 75.0 sq.m. $4.00 $300.00
.2 Excavation & Grading 75.0 m3 $6.00 $450.00
.3 400 mm Granular '8' 115.0 tonnes $8.00 $920.00
.4 150 mm Granular 'A' 50.0 m2 $10.00 $500.00
.5 75 mm Asphalt 15.0 tannes $60.00 $900.00
.6 Topsoil & Seed 80.0 m2 $4.00 $320.00
.7 Signage 1.0 LS $400.00 $400.00
SBB_TOTAL $3,790.00
10%Contingency ~
TOTAL: $4.169.00
SCHEDULE "B"
CASH DEPOSITS AND SECURITY
~
1.
2.
Road Construction
Township Processing Costs
TOTAL
$4,169.00
$2,000.00
$6,169.00
...---
SCHEDULE "e"
----- .
MiDlrtry llftbt Emtorllllenf
Stlu:thw!'::lttm Ri:Bion
Tedmh::..) Support SeccfOn
WalerR=oul"l:e:I
7J3&.cto-Rd
Lcnrloll ON N6E lI..3
fllX; ("19)87.3~'020
rder>hone:rSI9)B13_,Q4B
MlnhUJt~ dt l'EIll'Jhl'lDfnullt
DilU1iontCiTt>nlIh:duSud-Quest
S~IOlldu~Tfclmjq!ll:
Res<DUrtXenesu
7JJ&ett:'rRt!
london ON N6E: lLJ
Hr.!oopi~ur:r$I.9)873.5021)
T~k!phone:(519}B7J.j(.l4~
@ Ontario
June 20, 2005
Hillway Equipment Limited
1118 Brodie Drive
Orillia, Ontario, L3V 6H4
RE: Pennjt Number 1354-6DSSAG
Lot: 9. Concession: 14
Oro-Medonte. County of Simcoe
Reference Number 0060-6D8RU8
Dear Mr. Stewart;
Please find attached a Permit to Take Water which authorizes the withdrawal of water in
accordance with the applicatinn fnrthis Permit to Take Water, dated August 14, 1995 and signed
by Glen Stewart.
Take notice that in Issuing this Permit to Take Water, terms and conditions pertaining to the
taking of water and to the results of the taking have been Unposed. The terms and conditions
have been designed to allow for the development of waterresources, while providing reasonable
protection to existing water uses and Users.
Yours truly,
/~~~
Scott Abernethy
Supervisor
Southwestern Region
File Storage Number: SIOMC14.220
~/
Mlnlatry of the
Env1ronm.nt
AMENDED PERMIT TO TAKE WATER
Ground Water
NUMBGR 1354-6DBSAG
@
Ontario
Mlnllitbnt de
"Envlronnement
pursuant fo Section 34 of the Ontario Water ResvW'ces Act. ItS.G. 1990 this Permit To Take Water is
herehy issued to: .
HiIlway Equipment Limited
1118 Brodil!!: Drive
Grilli... Ontario, L3V 6H4
Canada
For the water taldngfrom: Pond
Located or: Lot 9, Con"""ion 14
Ora-Medonte, County of SimC<le
For rhepurpases cfthis Permit, and the temtS and conditions specified below, lhefallowing definitions
apply:
DEFINITIONS
(a)
"Director" weans any person appointed in writing as a Director pursuant to section 5 of the
OWRA for the purposes of section 34, OWRA.
(b)
"Provincial Officertl means any person designated in writing by the Minister as a Provincial
Officer pursuant to section 5 of the OWRA..
(0)
"Ministry" means Ontario Ministry of the Environment.
(d)
(e)
HDistrict Office',' means the Barrie District Office.
"Pennit" means this Permit to Take Water No. l354-6D8SAG Ineluding its Schedules, if any,
issued In llCcordan"" with Seetioo 34 of the OWRA.
','
(I)
(g)
"Permit Holder" means Hillway Equipment Limited.
"OWRA II means the Ontario Water Resources Act, RS.O. 1990. c. O. 40, as amended.
You are hereby notified that thiS Permit is issued subject ta the terms and conditions outlined
Page 1 - NUMBER 1354-6D&SAG
E'-
~
below:
TERMS AND CONDmONS
1.
CompUauce with Permit
1.I
Except where modified by this Permit, the water taking shall be in acco~ance with the
application for this Pcrmit To Take Water, dated August 14, 1995 and SIgned by Glen Stewart,
and all Schedules included in this Permit
1.2
The Permit Holder shall ensure that any person authorized by the Permit Holder to take water
under this Permit is provided '\Vith a copy cfthis Permit and shall take an reasonable measures
to ensure that any such person complies with the conditions of this Permit.
1.3
Any person authorized by the Permit Holder to take water under this Permit shall comply with
the conditions of this Permit.
1.4
This Permit is not c;a.nsferable to another person.
This Permit provides the'Permit Holder with permission to take water in accordance with the
cooditions of this Permit, up to the date of the expiry of this Permit This Permit does not
constitute a legal right, vested or otherwise, to a water aIlocatio~ and- the issuance of this Pennit
does not guarantee that, upon its expiry, it will be.renewed.
1.5
1.6
The Permit Holder shall keep this Permit available at all times at or oear the site of the taking,
and shall pro~uce this Pennit immediately for inspection by a ProvincIal Officer upon his or her
request.
1.7
The Permit Holder shall report any changes of address to the Director within thirty days of any
such change. The Permit Holder shail report any change of ownershJp of the property for which
this Pcrmit is issued within thirty clays of any such change. A change in ownership in the
property sball cause this Permit to be cancelle<L
2.
General Conditions smd Interpretation
2.1
Inspections
The Permit Holder must forthwith.. upon presentation of credentials, permit a Provincial Officer
to carry out any and ~1 inspections authorized by the O~ the Environmental Protection Act,
R.S.O. 1990, the Pesticides Act, R.S.O. 1990, or the Safe Drinking Water Act, S. O. 2002.
Other Approvals
The issuance ot: and compliance with this Permit, does Dot:
(a) relieve the Permit Holder or any other person from any obligation to comply with any other
applicable legal requirements, including the provisions of the Ontario Water Resources ACT, and
2.2
Pase 2 - NUMBER 1354-6D8SAG
~< I
c
the Environmental Protection Act, and any regulations made thereunder; or
(b) limit in any way the authority of the Director or a Provincial Officer to require certain steps
be
taken or to require the Permit Holder to fumish any further infonnation related to this Permit.
2.3 Information
The receipt of any infOtnllltJon by the MinistJy, the failure of the MinistJy to lBke any action Or
require any person to take any action in relation to the information. or the failure of a Provincial
Officer to prosecute any person in relation to the information. shall not be construed as:
(8) an approval, waiver or justification by the Ministry of any act or omission of any person that
contravenes this Pcnnit or other legal requirement; or
(b) acceptance by the Ministry of the information's completeness or accuracy.
2.4 Rights of Action <
The issuance of, and compliance with this Per:mit shall not be construed as precluding or
.limiting any legal claitns.c,-rights of action that any person, including the CroWl! irr right of
Ontario Or any agency thereof. has or may have against the Permit Holder, its officers,
employees, agents, and contraCtors.
2.5 Severability
The requirements of this Permit are'severable. If any requirements of this Permit. or-the
application of any requirements of this Permit to any circumstance. is held invalid or
unenforceable, the application of such requirements to other circumstances and the remainder of
this Permit shall not be affected thereby.
2.6 ConIlicts
Where there is a conflict between a. provision of any submitted document referred to in this
Permit, including its Schedules, and the conditions of this Permit, the conditions in this Permit
shalllBke precedenee. <
3. Wate. Takings Authorized by TbIB Permit
3.1 Expiry
1bis Permit expires on December 31,2010. No water shall be taken under authority of this
Permit after the expiry date.
3.2 Amounts of Taking Permitted
The Permit Holder shall only take water from the source, during the periods and at the rates and
amounts of taking specified in Table A. Water takings are authorized only for the purposes
specified in Table A.
Page 3 - NUMBER 1 354-6D8SAG
\uc - L1
Table A
r~i::;' "Soura~ji~~ f.i...~;;I$OU~~;":':~ ~0iii~i~g:F?J: !-~~~~ :iikijl_~jTB;,~,~-;~n:~;i\Ui~T: l;~ii.- N'um~_~~ [~~~, 'f~'bn i~MaL.,'Num:':'r-':-' -'Zonel
~j;, IljMCilP."lI1>i)',- '.;i,' ~.;>1;.,liJl;,,\ ,.lj1i~~~i!'~I.'! ;I'M.JO:~:l:tj;:4i!~.,"k.n "".rd l"'. -H" ~ .ken h:l,'pe,'D>y .!. olDijsl; .>E.lIStingl
,.',,!:' ./mt;:r:. ,. '.i;;1L: H 'i'.!~". ~:~ '~f,., '-':<'~-'P- 'h~:;:c't...'1!ff;"-;', ...-.A.I"i..............'.' I - - Mlm.ttA: ;". f'>6r Day: i (1ttrG$): .; T~&n:~i ,Northing"
'" ",..,,_, _.."~",,. ':,Ia,;"~~' .." ".' ,_u~.. ' \,;,oo.;I!....:tt_./. -, . ' t"'-'
. ,.." . . . (1_1: Year;
1.,0;';;" f:~~~:S'- CJ:~~~.~--",r'ndUstr;""""'..i550660 11600 [528000000 ~506
i ',_.2'-'U~':ija~[ ,~:,:-UGlL~;~:;2L~_, ',L..,...,- "-i'Oiai--l2BOOOO:oo,l-
i aklng: i
,17
~20850
\4937280
3.3 Water taken under the authorization of this Permit shall be used on lots 8, 9 and 10, Concession
14, Oro-Medonte Township, Simcoe County.
4. Monitoring
4.1 The Permit Holder shall maintain a record of all water takings. This record shall include
the dates and duration of water takings, the rate of pumping (based on rating curves), and
an estimated calculation of the total amounts of water pumped per day for each day that
water is taken under the authorization of this Pennit The Pennit Holder shall keep all
required records up to date and available at or near the site of the taking and shall produce
the records immediately for inspection by a Provincial Officer upon his or her request.
4.2 Any appliC3tion submitted to the Ministry for renewal or amendment of this Pennit shall
be a=mpanied by all records required by the conditions of this Permit.
5. Impacts of the Water Taking
5.1 NotifiC3tion
The Permit Holder shall immediately notify the local District Office of any complaint arising
from the taking of water authorized under this Permit and shall report any action which has been
taken or is proposed with regard to such complaint The Permit Holder shall immediately notif)'
the local District Office if the taking of water is observed to have any significant impact on the
surrounding \~,wers. After hours, calls shall be directed to the Ministry's Spills Action Centre at
1-800-268-6060.
5.2 For Groundwater Takings
If the taking of water is observed to cause any negative impaclto other water supplies ob12ined
from any adequate sources that were in use prior to initial issuance of a Pennit for this water
taking, the Permit Holder shall take such action necessary to make available to those affected, a
supply of water equivalent in quantity and quality to their nomlal takings, or shall compensate
such persons for their reasonable COS1S of so doing, or shall reduce the rate and amount of taking
to prevent or alleviate the observed negative impact. Pending permanent restoration of the
affected supplies, the Permit Holder shall provide, to those affected, temporary "''ater supplies
adequate to meet their nonnal requirements, or shall compensate such persons for their
Page 4 - NUMBER J 354-6D8SAG
~I( ~ \ 3
reasonable costs of doing so.
lf permanent intetference is caused by the water taking, the Permit Holder shall restore the water
supplies of those permanently affec~ed.
6. Director May Amend Pennit
The Director may amend this Permit by letter requiring the Pennit Holder to suspend or reduce
the taking to an amount or threshold specified by the Director in the letter. The suspension or
reduction in taking shall be effective immediately and may be revoked at any time upon
notification by the Director. This condition does not affect your right to appeal the suspension
or reduction in taking to the Environmental Review Tribunal under the Ontario Water
Resources Act, Section 100 (3).
The reasons for the imposition of these terms and conditions are as follows:
t. Condition 1 is included to ensure that the conditions in this Permit are complied with and can be
enforced.
2. Condition 2 is'InCluded to clnrilY the legal intelJlretation of aspects of this Permit.
3. . Conditions 3 through 6 are included to protect the quality of the natural environment so as to
safeguard the ecosystem and human health and foster efficient use and conservation ofwatern.
These conditions allow for the beneficial use of waters while' ensuring the fair sharing,
conservation and sustainable use of the waters of Ontario. The conditions also specify the water
takings that are authorized by this Permit and the scope of this Permit.
P">le 5 - NUMBER 1354-6D8SAG
\-'
"'~
In accordance with Section. 100 a/the Ontario Water RcroUTces Act. R.S.O. 1990, you may by wriNen
Notice served upon me and the Environmenral Review Tribunal within 15 days after receipt o/this
Notice, require a hearing by the Tribunal Section 101 of the Ontario Warer ResoW'ces A at. R-S'.O-
1990, as amended, provides that the Notice requiring the hearing shall state;
1. The portions of the Permit or each term or condition in the Pennit in respec~ of which the bearing
is required, and;
2. The grounds on which you intend to rely at the hearing in relation to each portion appealed.
In addition to these legal requirements. the Notice should also include:
3. The name of the appellant;
4. The address of the appellant;
S. The Permit to Take Water number;
6. The date of the Permit to Take Water,
7. The name of the Director;
8. The municipality within which the works are located;
And the Notice should be signed and dLJted by the appellant.
This notice musi be served upon:
TMSurtfary
Envtronmenral JUviN Tl'ibutttll
2JOO }'Qrlgt Stt'i!t!I, 12th Floor
TorOrr!Q,OntarlCl M"P IE./
d1iI!.
Tht Director, Seaton U
Ontario WDt~,. RDoul"Ct.t .A~ RSO /990,
Mihblr)1 D[Envlronmut
733 belt,. JuJ
London ON N6E /L3
Fax: (J19)81J~j020
Furthe.r btf"rmat1oll on tile Eltvlro~1 R~ TrthunaJ'$ requ/rt!metrtr for till appeal can be obti1lru~d directly from
therrlhuTla!:
hytdqJh()n~.tti (-116) 3U...(600
hy/ux at (416) Jl.f-./S06
by to-h'ltdJ f1f WWMl.t:Tt.eOll.CIf.ca
This Permit cancels and replaces Permit Number 78-P"3062, issued on 1997/01115 12:00:00 AM.
Dated at London this 20th day of June, 2005.
//%~~
Scott Abemethy
Director, Section 34
Ontario Wafer Resources Act, R..S.O. 1990
Page 6 - NUMBER 1354-6D8SAG
/
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This Schedule "A" forms part ofPerullt To Take Water 1354-6D8SAG, dated June 20, 2005.
Page 7 - NlJI.,.{BER 1354-6D8SAG
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Dept. Report No. To: COMMITTEE OF THE Prepared By:
WHOLE
PW2005-11 Jerry Ball
Subject: Department:
Council
Encroachment at 24 Myrtle Public Works
C.ofW. Avenue - Lots 72 and 73, Plan Date:
626 Julv 14,2005
Motion # R.M. File #:
D16-23605
Date: RolI#:
010-011-01700
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
II
Correspondence dated February 14, 2005 was received from Mr. and Mrs. John Page requesting
Council to review the encroachment issue at the above-noted property. It is indicated in the
correspondence (attached) that a recent survey completed by Mr. Page shows the original 40 year
old structure encroaching onto the Promenade/Road allowance by approximately 12 feet. Mr. Page
has agreed to assume all costs to purchase or lease this property and to resolve the encroachment
issue.
II ANALYSIS:
II
C. T. Strongman Surveying Ltd. was contracted and met on-site to extend the easterly property line
of Lot 72 and to provide a draft survey for review. In reviewing this survey, which extends the
property line of Lot 72, it was determined that there is a small section of promenade/road allowance
that should be conveyed to Lot 71 (26 Myrtle Avenue), owned by Mr. Stewart Gillis, that will keep a
straight road allowance property line easterly to the promenade. A new draft survey has been
provided (attached) to address both property line adjustments. Proceeding with these boundary
adjustments will not affect road maintenance or capital upgrades, as there remains approximately
100 feet of promenade/road allowance fronting Lots 71, 72 and 73. Mr. Gillis has also been
contacted and has no objections to these boundary adjustments.
Therefore, it is recommended that Part 1 on the draft plan be conveyed to Lots 72 and 73 to resolve
the encroachment issue and that Part 2 on the draft plan be conveyed to Lot 710f Plan 626.
II ~~COMMENDATION(S):
~
1. THAT Report No. PW2005-11 be received and adopted.
2. THAT Part 1 on the draft plan be conveyed to Mr. and Mrs. John Page of Lots 72 and 73, Plan
626 (24 Myrtle Avenue) to resolve the encroachment issue.
3. THAT Part 2 on the draft plan be conveyed to Mr. Stewart Gillis of Lot 71, Plan 626 (26 Myrtle
Avenue) to remove any irregular road allowance property lines.
4. THAT Mr. John Page assumes all costs associated with these boundary adjustments.
5. AND THAT the Public Works Superintendent advises Mr. John Page and Mr. Stewart Gillis
accordingly.
\Oc
Respectfully submitted,
~
Jerry Ball
Public Works Superintendent
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- 2 -
JOHN PAGE, 24 MYRTLE AV. RR#2 HAWKESTONE
ONT.,LOL ITO
February 14, 2005
Ie, - )
RECEIVED
The Corporation of 1he Township of Oro-Medonte
P.O. Box 100 Oro, Ont., LOL2..XO
MAR 0 4 2005
ORO-MEDONTE
TOWNSHIP
Dear Mayor & Council Members - Oro-Medonte:
Re: 0024 Myrtle Are, Plan 626 Lots 72&73 RoU# 4346-010-011-01700-??oo
It has come to our attention as a result of a recent survey that the original 40 year old structure associated
wi1h 24 Myrtle Ave is encroaching on Promenade/Road Allowance. From 1he attached survey (plan-3348) it
can be seen that the original structure is encroaching by up to 11.8 feet of Promenade/Road AllaWaI1ce lands.
To nur knowledge 1he original structures as well .,; all other additions have heen built wi1h 1he appropriate
building permit approvals required at time of construction and were inspected and approved by 000- Medonte
building officials.
At this time we would ask the J\fayor and Council to review this encroachment issue and determine if the
property being encroached upon could be sold, leased or if some form of minor variance can be approved to
~esolve this ~croachment. If there is a process or formal application which we need to initiate please let us
know and we will proceed with any official application or approval process.
We look fotward to your response to this request.
Sincerely,
~:h
24 MYRTLE AVE HAWKESTONE ONT
487-0411, FAX 416_207_5717
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C.T. STRONGMAN
ONTARIO LAND SURVEYOR
SCHEDULE
PART LOT REGIST
PU
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PART OF MYRTLE AVENUE
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DISTANCES SHOWN ON THIS PLAN AI
BE CONVERTED TO METRES BY MULl
SURVEYOR'S CERTIFICATE
FY THAT:
; SURVEY AND PlAN ARE CORRECT AND IN ACCORDANCE WITH
SURVEYS ACT, THE SURVEYORS ACT. THE LAND TITLES ACT,
THE REGULATIONS MADE UNDER THEM.
SURVEY WAS COMPLETED ON THE DAY OF
----------------------
, ONTARIO
", 2005.
C. T. STRONGMAN
ONTARiJ LAND SURVEYOR
C. T. STRONGMAl
Ontario La
4145 B
R.R. No.4,
Telephone I
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AC File: 5014
25Q - (
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: COMMITTEE OF THE Prepared By:
WHOLE
EES2005-27 Keith Mathieson
Subject: Department:
Council
Share of Services/Site Engineering and
Licence Agreement between Environmental Services
C.ofW. the Township of Oro-Medonte Date:
and Point-to-Point Broadband Julv 19,2005
Motion # Inc. R.M. File #:
L04-13235
Date: RolI#:
II BACKGROUND:
~
At the Council Meeting held on May 19, 2004, Report #EES2004-31 was received and adopted by
Council (attached for your perusal) recommending that the Township of Oro-Medonte and Point-to-
Point Broadband Inc, enter into a Share of Services/Site Licence Agreement.
II ANALYSIS:
II
At the time of the Report, it was identified that towers would be installed at Harbourwood, Moonstone
and Sugarbush to allow for high speed wireless communications within the Township, Upon further
investigation to ensure line of sight between towers, the Harbourwood site was changed to
Canterbury. The construction of the towers is complete and information and monitoring of all
municipal water systems is being conveyed to the municipal office,
The systems are being alarmed through the wireless communication system, allowing us to
discontinue the services of Bell Canada and Simcoe Message Centre.
II RECOMMENDATION(S):
25CL - ;2,
II
1, THAT Report No, EES2005-27 be received and adopted.
2. THAT the Township of Oro-Medonte enters into a Share of Services/Site Licence Agreement with
Point-to-Point Broadband Inc.
3. THAT the Clerk prepares the appropriate By-law for Council's consideration.
4, AND THAT Point-to-Point Broadband Inc, be notified of Council's decision,
K Mathieson
Director of Engineering and Environmental Services
~~~
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: COUNCIL Prepared By:
EES2004-31 Keith Mathieson
Subject: Department:
Council L-
Oro-Medonte Wireless Engineering and
Network Proposal from Point Environmental Services
C.ofW. to Point Broadband Date:
Mav 12, 2004
Motion # 5 R.M. File #:
L04-13235
Date: 1"\c....,\q,Ql.)G'-i Roll #:
I BACKGROUND:
I
Mr. Sam Lowry of Point to Point Broadband located in Barrie, has been informed that their "Simcoe
County Fast Link Community Connectivity Project" did not receive the Federal funding originally
proposed to Council.
Mr. Lowry is proposing to develop the high speed wireless communication system within the
Township of Oro-Medonte, unfortunately in a somewhat smaller scale than the original federally-
funded project.
II ANALYSIS:
~
Point to Point Broadband would like to install towers at three (3) of the municipal water system
locations (Harbourwood, Moonstone and Sugarbush) and at their own site in Edgar, at this time.
Point to Point Broadband is estimating that with these additional four (4) sites, approximately 60% of
Oro-Medonte will be provided coverage.
Point to Point Broadband is prepared to waive the costs of monitoring the municipal well sites in
exchange for allowing the installation of towers at Moonstone, Harbourwood and Sugarbush, and the
existing well site, in the future, as they expand their network. This will eliminate costs of a Bell
Canada line at $58.00/month and answering service costs ranging from $30,OO-$50,OO/month.
. < 'Za-Lj
Point to Point Broadband has also made a proposal to the Township to insta(1 the required
infrastructure at each of the municipal well sites to allow wireless communication at a cost of
$120.00/month, for each site, being paid for over a five year period, This would allow Township staff
the ability to monitor and download data from these sites at the Township office,
After five (5) years, when the costs of the infrastructure for the pumphouses have been paid for,
there will be a maintenance fee of only $40.00/month/site.
In the short term, the operating costs for each water system would increase between $20.00-
$30.00/month/site,
In the long term, this operating cost would decrease by $60,OO-$80.00/month/site.
II RECOMMENDATION(S):
I
1. THAT Report No, EES2004-31 be received and adopted.
2, THAT the Township of Oro-Medonte enters into a Share of Service Agreement with Point to Point
Broadband to allow the installation of communication towers at the Harbourwood, Sugarbush and
Medonte Hills pumphouse locations.
3. THAT Point to Point Broadband provides the Township of Oro-Medonte with alarm monitoring
services for all municipal water systems at no cost, as long as the communication towers are
located on municipal property.
4, THAT Point to Point Broadband supplies the necessary equipment to allow wireless
communications for the eleven municipal water systems, as well as Lake Simcoe Regional
Airport, at a cost of $120.00/month/site, for five (5) years, and then a $40.00/month/site
maintenance fee thereafter.
5, AND THAT Point to Point Broadband be notified of Council's decision.
Keith a ieson
Director of Engineering and Environmental Services
Lfrr--cJ-0---'
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- 2 -
C(?q - S
Share of Services/Site License
\ RECEIVED I
\ ,lilt 1 2 2005
ORO-MEDONTE
TOWNSHIP
This SITE LICENSE (this "Agreement") is made as of
BETWEEN: The Township ofOro-Medonte (the "Owner") and Point to Point
Broadband Inc. (the "Operator").
WHEREAS:
A. The owner is the legal and beneficial owner of the Land, buildings and equipment
described in Schedule "A" (the "Building") and has authority to enter into this
agreement;
B. In order to provide communication services, including, without limitation, High
Speed Internet access and data and voice services (collectively, the "Services"), the
Operator must have access on, over and through certain portions of the Building to
construct, install, operate, maintain, repair, supplement, upgrade, replace, connect and
remove antennae, equipment, devices, microwave dishes, utility cables, signal receiving
and distribution equipment, grounding cables, as well as related machinery, firmware
and/or software (collectively, the "Equipment");
C. The Owner has agreed to grant to the Operator a license to construct the equipment
on land described in Schedule "A".
NOW THEREFORE, in consideration of the mutual agreements hereinafter
expressed and for other good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the parties agree as follows.
I. Grant of License. Subject to the terms and conditions set forth in this Agreement, the
Owner hereby grants to the Operator, a non-exclusive license (the "License") to
construct, install, operate, maintain, repair, supplement, upgrade, replace, connect and
remove the Equipment on and in those portions of the Building as necessary for the
provision of the Services, and for any other purposes as are incidental thereto, without
limitation, in those portions of the Building as identified in Schedule "A" and outlined in
Quotation dated April 26/04 or Schedule "B".
2. Tenns and Commencement. The term of the license (the "Tenn") shall be for a
Five year (5) period commencing on October 1,2004 (The "Commencement Date").
3. Service ExchancelFee. The Operator agrees to provide a connection for each site as
identified in Schedule "B". No license fee is payable by the Operator during the term of
the agreement or during any subsequent renewal (Section 8). If the agreement is extended
beyond the initial five year term, the Owner shall pay the operator a monthly service fee
of$480.00 per month.
~GL - 0.
4. Access. The Operator and its independent contractors shall be entitled to 24 hour,
seven day per week use of, and access to the common areas of the Building including,
without limitation, the elevators, stairwells, basement, closets, risers and conduits, subject
only to the Owner's reasonable security requirements. Such access by the Operator and
its independent contractors, shall be for the purpose of providing the Services and
purposes incidental thereto including, but not limited to, constructing, installing,
operating, maintaining, repairing, supplementing, upgrading, replacing, connecting and
removing the Equipment, and for no other purpose.
5. Prior Access. The Operator and its independent contractors shall have reasonable
access to the Building at any time prior to the Commencement Date to asses whether the
Building is appropriate for the installation of the Equipment and the delivery ofthe
Services. Any damage or injury to the Building caused by tests of inspection carried out
by or on behalf of the Operator in respect thereto shall be promptly repaired by the
Operator at its own expense.
6. Title to Equipment. The Equipment shall at all times remain sole and exclusive
property of the Operator and title to the Equipment shall remain in the Operator
notwithstanding the attachment or affixation of any such Equipment to the Building in
any manner and notwithstanding any rule of law or equity to the contrary. The Owner
and the Operator shall not permit any portion of the Equipment to become a fixture and
shall maintain such equipment as personal (moveable) property, and without limiting the
generality of the foregoing, shall not affix the equipment (or any portion thereof) to the
Building in a way which does not allow it to be removed without causing serious damage
to the Building or the Equipment. The Owner shall not remove or permit its removal from
the Building without the prior written consent of the Operator
7. Non-Interference. The Owner and Operator shall not cause or permit others to
interfere with or impair the Equipment.
8. Renewals. The Initial Terms of the License may be renewed by the Operator, without
notice, for three (3) consecutive five (5) year terms (each, an "Extension Term").Should
Operator or Owner elect not to extend the License for any Extension, it shall so notifY
owner in writing to this effect at least sixty (60) days prior to the expiration of the Initial
Term or the current Extension Term.
9. Termination. Either party may terminate this Agreement immediately if the other
party is in breach of a material term or condition of this agreement and such party does
not remedy the breach to the other party's satisfaction, acting reasonably, within thirty
(30) days of receiving notice thereof.
~CL-
10. Comvliance with Law. The Operator shall ensure that the installation, operation
and maintenance of the Equipment and the delivery of the Services to the Owners comply
with applicable law including, where applicable, building code, environmental law
including, and Industry Canada and Transport Canada requirements.
11. Indemnification. The Owner and the Operator shall indemnify and hold harmless
the other party and its officers, directors, employees, agents and shareholders from and
against any and all costs, expenses, claims, damages, injury and losses to person or
property which result from or are attributable to the unlawful or negligent use of the
Building or the Equipment by such indemnifying party or its lawful representatives.
12. No Conflict. The Owner warrants that the rights granted hereunder do not conflict
with any rights previously granted by the Owner to others.
13. Notices. All notices, demands, requests, consents, approvals, and other
communications required or permitted hereunder must be in writing and will be effective
upon receipt, if delivered personally at the address set forth below, or, if sent by facsimile
transmission, upon confirmation of delivery.
Owner: The Corporation of the Township ofOro-Medonte
148 Line 7 South
Box 100, Oro
Ontario, LOL 2XO
Contact number: 705-487-6499
Contact Fax: 705-487-0133
Operator: Point to Point Communications Inc.
38 Hooper Rd,
Barrie, Ontario
L4N-8Z8
Contact number: 705-721-9877
Contact Fax: 705-721-1021
14. Goyernin2 Law. This Agreement shall be constructed in accordance with the laws
of the Province of Ontario -and the laws of Canada applicable therein.
15. Assi2nment by Overator. The Operator may assign this Agreement, including the
License, to a corporate affiliate or a purchaser of all or part of the Operator's assets. If so,
the Operator will provide sixty (60) days written notice.
16. Transfer and Assi2nment by Owner. The Owner shall have the right to transfer
and assign, in whole or in part, all of its rights and obligations hereunder, together with
all or part of its interest in the Building and, in the event of a transfer of its interest in the
Building, shall have the obligation to obtain the agreement of its successor in interest to
assume and be bound by all of the obligations of the Owner hereunder. If so, the Owner
will provide sixty (60) days written notice.
o
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17. Force Maieure. Notwithstanding any other term of provision of this Agreement,
neither party shall be in default under this Agreement or liable to the other for any act or
failure due to or resulting from any strikes, riots, acts of God, shortages of labour or
material (not caused by the party seeking the benefit of this paragraph), war,
governmental laws, regulations or restrictions or any other cause whatsoever beyond the
reasonable control of such party (other than a lack of finances).
18. Benefit of the Aereement. This Agreement and the recitals hereto shall endure to
the benefit of and be binding and the parties hereto and their respective heir,
representatives, successors and assigns (as the case may be in accordance with the terms
hereof).
19. Severabilitv. If any term or provision ofthis Agreement is determined to be invalid,
illegal or unenforceable in whole or in part, such invalidity, illegality or enforceability
shall not affect any other provision of this Agreement, and this Agreement shall be
constructed as if such invalid, illegal or unenforceable term or provision had not been
contained herein.
20. Internretations. Wherever necessary or appropriate in this Agreement, the plural
shall be interpreted as singular, the masculine gender as feminine or neuter and vice
versa.
21. Attacbed Quotation. As per quotation dated April 26/04, Point to Point Broadband
Inc agrees to provide the necessary bandwidth for the water SCADA system for the
Township ofOro-Medonte. The spirit of this agreement is to provide High Speed
connectivity for the Township as outlined in the Quotation dated April 26/04. Note as
Schedule "B".
. Schedule "A" - Description of Site
. Schedule "B" - Quotation, dated April 26/04
. Schedule "C" - Sites installed as per original Quotation
g~-
IN WHITNESS WHEREOF the parties hereto have duly executed this Agreement.
Dated this _ day of
,2005
Owner:
The Corporation ofthe Township of Oro-Medonte
Per:
Name:
Per:
Name
I have the authority to bind the corporation
Operator:
Point to Point Broadband Ine
q'Q- /0
SCHEDULE "A"
DESCRIPTION OF THE SITE, BUILDING AND EQUIPMENT
Subject Lands: Canterberry/Oro Station, Moonstone and Sugar Bush well/pump sites. If
other sites are required for delivery of High Speed connectivity written approval will be
required from the Township.
?Sa - ( (
SCHEDULE "B"
QUOTATION DATED APRIL 26/04
April 26/04
Township ofOro-Medonte
P.O. Box 100
Oro, Ontario
LOL2XO
Attn: Mr. Keith Mathieson
Subiect: Proposed Wireless Network for Data Acquisition/Alarm Monitorina
System
As you are aware the Simcoe County Fast Link Community Connectivity Project did not
receive any funds from the Federal Government. Therefore we would like to present the
following option for your consideration.
The proposal attached will continue with the High Speed connectivity of the water sites
for The Township of Oro- Medonte. This connectivity will allow for applications such as
High Speed data flow, camera applications and alarm monitoring.
We are willing to subsidize the infrastructure for this project ourselves. This will aid us in
the continued rollout of our High Speed Internet service within Oro-Medonte.
The following sites are selected for infrastructure installation to allow for a four Ian
radius, per site, for residential/commercial High Speed Internet access. These sites are
Harbourwood, Moonstone, Edgar and Sugar Bush. These sites will be equipped to supply
the local community with Internet connectivity.
Attached a list of references and an Introduction to Point to Point. If you have any
questions, please call 1-800-721-9877.
Sincerely,
Sam Lowry
Point to Point Broadband Inc.
www.slowry@ptpcomm.com
Some of the advantages of using our wireless broadband system are:
Your information remains within the County's "walls". This system is designed to move
your information securely through our wireless system and the Simcoe Country Fibre
backbone without hitting the outside world.
High Speed, 1 Mbps upload and 1 Mbps download. If you need real time information or
need to move large amounts of data our system will accommodate.
Hardware maintenance, it would be our responsibility to maintain the anteuna
infrastructure and connection. We will initially supply and install the required routers.
Monitoring 2417, we monitor every access point. If your site connection is interrupted or
degraded we will be alerted and respond.
Share of Serviees Agreement
The site antennas and infrastructure for the water system would be the responsibility of
Point to Point Broadband. In return, Point to Point Broadband would agree to provide an
exchange of services for the site rental on each site. These sites will allow us to offer
local residential and commercial High Speed Internet connection. The sites will be
configured to our wide area wireless network for commercial application and in turn be
utilized for your SCADA application.
Quotation
Point to Point will assume all infrastructure costs for the communications path from each
site to SCBN network. Each site will be designated with a static IP address and have a
demarcation point, RJ45, at each well site. Point to Point will assume ongoing
maintenance and be responsible for the continued monitoring services.
Cost
Twelve sites as indicated:
$120.00 per month per site, $1,440.00 plus taxes for 60 months. Thereafter, $40.00 per
month per site, month by month term.
1st and last in advance
Add-ons
Any add on sites will be at $40.00 per month per site plus install. Basic install starts at
$1,250.00.
2?q - /3
SCHEDULE "COO
DESCRIPTION OF CONSTRUCTED SITES
Sugar Bush, 3310 Line 6 North
Horseshoe Valley, 1A Country Club Lane
Maplewood, 40 Maplewood Parkway
Craighurst, 33 Procee Circle
Canterburry,1 Somerset Boulevard
Shanty Bay, 1950 Gowen Road
Harbourwood, 38 SheIswell Boulevard
Robincrest, 5464 Line 8 North
Medonte Hills, 5341 Line 7 North
Cedarbrook, 1547 Ridge Road E
Warminister, 1 Georgian Drive
Lake Simcoe Regional Airport, 224 Line 7 North
qCL~/
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
PUBLIC MEETING MINUTES
Re: Proposed Amendments Zoning By-Law
2005-ZBA-15, Part Lot 1, Concession 3, Parts 1 and 17, RP 51 R-32830
(Medonte), Township of Oro-Medonte, (Horseshoe Resort Corporation)
2005-ZBA-16, Part Lot 1, Concession 3, Part 41, RP 51 R-32830
(Medonte), Township of Oro-Medonte, (Horseshoe Resort Corporation)
July 18, 2005 @ 7:01 p.m. at the Municipal Council Chambers
Present: Mayor J, Neil Craig
Deputy Mayor Harry Hughes
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Staff Present: Bruce Hoppe, Director of Planning; Janette Teeter, Clerk's Assistant
Also Present: John Miller, Mel Coutanche, Robert Barlow, Terry Allison, Kris
Menzies, John Evans, Vina Peacock, William Peacock, Peter Hill,
Andria Leigh, Jim Graham, Stacey Graham, David Bachly, AI and
Janet Panting
Mayor J, Neil Craig called the meeting to order and explained the public meeting is to
obtain public comments on proposed amendments to the Zoning By-Law.
Notices of the Public Meetings with respect to 2005-ZBA-15 and 2005-ZBA-16, were
mailed to landowners within 120m (400 feet) of the specified sites on June 29, 2005
and posted on signs on the subject properties on June 29, 2005.
The following correspondence was received at the meeting:
Application 2005-ZBA-15: Simcoe County District School Board dated June 16 and July
5,2005; Nottawasaga Valley Conservation Authority dated July 14, 2005.
Application 2005-ZBA-16: Simcoe County District School Board dated June 16 and July
5,2005; Nottawasaga Valley Conservation Authority dated July 14, 2005,
Bruce Hoppe, Director of Planning, provided an overview of the proposed amendments
to the Zoning By-Law.
Kris Menzies, on behalf of the applicant, provided an overview of the proposed
amendments to the Zoning By-Law.
.
9a-c:z
- 2-
The following persons offered verbal comments with respect to the proposed
amendments to the Zoning By-Law: None.
The Mayor advised that written subniission will be received at the Township office until
July 29, 2005.
There being no further comments or questions, the meeting adjourned at 7:13 p.m.
A tape of the meeting is available for review at the Township Administration Centre, 148
Line 7 South.
Public Meeting Minutes
July 18, 2005
2005.ZBA.15, 2005.ZBA-16
q /J- I
TOWNSHIP OF ORO-MEDONTE
PLANNING ADVISORY COMMITTEE MINUTES
2003-2006 TERM
July 18, 2005 @ 7:16 p.m.
Robinson Room I Council Chambers
Present:
Council Representatives
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor John Crawford
Councillor Ruth Fountain
Public Representatives
Terry Allison
Robert Barlow
Mel Coutanche
John Miller
Regrets:
Councillor Dan Buttineau, Councillor Ralph Hough, Councillor Paul
Marshall, Craig Drury
Staff Present:
Bruce Hoppe, Director of Planning; Janette Teeter, Clerk's
Assistant
Also Present:
John Miller, Mel Coutanche, Robert Barlow, Terry Allison, Kris
Menzies, John Evans, Vina Peacock, William Peacock, Peter Hill,
Andria Leigh, Jim Graham, Stacey Graham, David Bachly, AI and
Janet Panting
1. Opening of Meeting by Chair.
Mayor J, Neil Craig assumed the chair and called the meeting to order.
2. Adoption of Agenda.
Motion No. PAC-l
Moved by Robert Barlow, Seconded by Terry Allison
It is recommended that the agenda for the Planning Advisory Committee meeting of
Monday, July 18, 2005 be received and adopted.
Carried,
3. Declaration of Pecuniary Interest and the General Nature Thereof - in
Accordance with the Act.
None declared,
fir
4. Minutes of Previous Meetings - June 13, 2005.
Motion No. PAC-2
Moved by Robert Barlow, Seconded by Terry Allison
It is recommended that the minutes of the Planning Advisory Committee Meeting held
on June 13, 2005 be received and adopted,
Carried,
5. Correspondence and Communication.
None.
6. Planning Applications.
a) Planning Report presented by Bruce Hoppe, Director of Planning, Re: TRY
Recycling Inc. - Part of Lot 19, Concession 8 (Oro), Township of Oro-Medonte,
Application 2005-ZBA-22.
Andria Leigh, Consultant; Peter Hill, applicant and Jim Graham distributed copies of a
Conceptual Site Plan, Rezoning Proposal with Aerial Photo and Try Recycling Inc.
information package to the Committee.
Motion No. PAC-3
Moved by Terry Allison, Seconded by Robert Barlow
It is recommended that
1, Report No, PD 2005-048, Bruce Hoppe, Director of Planning re: Application for
Rezoning, TRY Recycling Inc, - 2005-ZBA-22 be received and adopted;
2. And Further That the applicant submit a plan of subdivision application with
supporting documentation to properly address the policies of the Official Plan.
Lost.
Planning Advisory Committee Meeting
July 18, 2005, Page 2
76-3
b) Planning Report presented by Bruce Hoppe, Director of Planning, Re: William
Peacock - Lot 20 and West Part of Lot 21, Plan 798 (Oro), Township of Oro-
Medonte, 37 O'Connell Lane, Application 2005-ZBA-20.
Motion No. PAC-4
Moved by Terry Allison, Seconded by Robert Barlow
It is recommended that
1. Report No, PO 2005-047, Bruce Hoppe, Director of Planning re: Application for
Rezoning - Peacock, 37 O'Connell Lane, Oro Station be received and adopted;
2. And Further That it is recommended to Council that Application 2005-ZBA-20,
submitted by William Peacock respecting 37 O'Connell Lane (Oro), Township of
Oro-Medonte proceed to a Public Meeting pursuant to Section 34 of the Planning
Act.
Carried,
c) Planning Report presented by Bruce Hoppe, Director of Planning, Re: Bachly
Investments Inc. - Blocks 65 to 69 inclusive, Registered Plan 51 M-679
(Medonte), Township of Oro-Medonte, Application 2005-ZBA-19.
Motion No. P AC-5
Moved by John Miller, Seconded by Mel Coutanche
It is recommended that
1, Report No. PO 2005-044, Bruce Hoppe, Director of Planning re: Rezoning
Application - Bachly Investments Inc" Blocks 65-69, Plan 51M-679, Moonstone be
received and adopted;
2, And Further That it is recommended to Council that Application 2005-ZBA-19 for
rezoning submitted by Bachly Investments Inc, respecting Blocks 65-69, Registered
Plan 51 M-679 (Medonte), Township of Oro-Medonte proceed to a Public Meeting
pursuant to Section 34 of the Planning Act.
Carried.
Planning Advisory Committee Meeting
July 18, 2005, Page 3
. , " '
76-
d) Planning Report presented by Bruce Hoppe, Director of Planning, Re: John
Evans - Part of Lot 10, Concession 5 (Medonte), Township of Oro-Medonte,
611 Mount 51. Louis Road, Application 2005-ZBA-17.
Motion No. PAC-6
Moved by John Miller, Seconded by Mel Coutanche
It is recommended that
1. Report No, PD 2005-045, Bruce Hoppe, Director of Planning re: Application for
Rezoning - John Evans, Part of Lot 10, Concession 5 (Medonte), Township of Ora-
Medonte, 611 Mount St. Louis Road be received and adopted;
2. And Further That it is recommended to Council that Application 2005-ZBA-17 for
rezoning submitted by John Evans respecting 611 Mount St. Louis Road proceed to
a Public Meeting pursuant to Section 34 of the Planning Act.
Carried.
e) Planning Report presented by Bruce Hoppe, Director of Planning, Re: AI and
Janet Panting - Part of Lot 26, Concession 2 (Oro), Township of Oro-Medonte,
2018 Old Barrie Road West, Application 2005-ZBA-21.
Motion No. PAC-7
Moved by Mel Coutanche, Seconded by John Miller
It is recommended that
1. Report No, PD 2005-046, Bruce Hoppe, Director of Planning re: Application for
Rezoning - Panting, 2018 Old Barrie Road West be received and adopted;
2. And Further That it is recommended to Council that Application 2005-ZBA-21 for
rezoning submitted by AI and Janet Panting respecting 2018 Old Barrie Road West
proceed to a public Meeting pursuant to Section 39 of the Planning Act.
Carried.
7. Other Business.
Next PAC Meeting - Monday September 12, 2005
Planning Advisory Committee Meeting
July 18, 2005, Page 4
t ~, ,...
96-5
8. Adjournment.
Motion No. PAC-8
Moved by Mel Coutanche, Seconded by John Miller
It is recommended that we do now adjourn at 8:25 p.m.
Carried.
Chair, Mayor J. Neil Craig
Director of Planning, Bruce Hoppe
Planning Advisory Committee Meeting
July 18, 2005, Page 5
~ /
Committee of Adiustment Minutes
Thursdav Julv 14,2005,9:30 a.m.
In Attendance: Chairman Allan Johnson, Member Dave Edwards, Member
Michelle Lynch, Member Garry Potter, Member Lynda Aiken, Secretary-
Treasurer Andy Karaiskakis, and Director of Planning Bruce Hoppe
1. Communications and Correspondence
Correspondence to be addressed at the time of the specific hearing,
2. Disclosure of Pecuniary Interest
None declared
3. HearinQs:
9:30
Dwight & Wendy Holm
Concession 8, West Part Lot 11 (Medonte)
164 Mount St. Louis Road East
2005-A-16
In Attendance: Dwight & Wendy Holm, applicants
BE IT RESOLVED that:
Moved by Michelle Lynch, seconded by Lynda Aiken
"That the Committee hereby Grant Minor Variance Application 2005-A-16 subject
to the following conditions:
1, That the size and setbacks of the proposed addition be in conformity with
the Surveyor's Real Property Report prepared by Raikes Surveying dated
June 8, 2005;
2, That the surveyor provide verification to the Township that the footings
were pinned for the proposed addition;
3, That the applicant adhere to Approval # 2005-9034 from the Nottawasaga
Valley Conservation Authority;
4, That the proposed addition be required to meet the setbacks from the
existing sewage system as per Part 8 of the Ontario Building Code; and,
5. That the appropriate building permit be obtained from the Township's Chief
Building Official only after the Committee's decision becomes final and
binding, as provided for within the Planning Act R.S.O. 1990, c,P. 13.
.,. ..Carried."
Committee of Adjustment-July 14, 2005
Page 1
/)
1C ~;2
9:50
Janet Lees
Plan 546, Lot 1 (Orillia)
5 Bards Beach Road
2005-A-17
In Attendance: Janet & Dawson Lees, applicants
Secretary-Treasurer read letters from T. Kent Dempsey, neighbour,
received July 14,2005 verbatim to the Committee members and those
present in the audience.
BE IT RESOLVED that:
Moved by Dave Edwards, seconded by Garry Potter
"That the Committee hereby defer Minor Variance 2005~A-17 to allow time for
the applicant to address the concerns relating to the location of the proposed
septic system which could effect the location of the proposed dwelling.
... ..Carried."
Committee of Adjustment-July 14, 2005
Page 2
7c-3
10:00
Helen Perry 2005-B-22
Cone. 11, East Part Lot 17, 51R-9287, Part 1 (Oro)
556 Line 11 North
In Attendance: Ms. Helen Perry, applicant, and Morris Shelswell, neighbour
Secretary-Treasurer read letter from Holly Spacek, Planning Officer,
Simcoe County District School Board, dated July 4,2005 verbatim to the
Committee members and those present in the audience.
BE IT RESOLVED that:
Moved by Dave Edwards, seconded by Garry Potter
"That the Committee hereby grant Provisional Consent regarding Application
2005-8-22 subject to the following conditions:
1, That three copies of a Reference Plan for the subject land indicating the
severed parcel be prepared by an Ontario Land Surveyor be submitted to
the Secretary-Treasurer;
2. That the applicant's solicitor prepare and submit a copy of the proposed
conveyance for the parcel severed, for review by the Municipality;
3, That the severed lands be merged in title with 544 Line 11 North and that
the provisions of Subsection 3 or 5 of Section 50 of The Planning Act
apply to any subsequent conveyance or transaction involving the subject
lands;
4. That the applicants solicitor provide an undertaking that the severed lands
and the lands to be enhanced will merge in title;
5. That the applicant apply for and obtain a re-zoning on the severed land to
accurately reflect the industrial land use;
6. That all municipal taxes be paid to the Township of Oro-Medonte; and,
7, That the conditions of consent imposed by the Committee be fulfilled
within one year from the date of the giving of the notice,
.. ..,Carried."
Committee of Adjustment-July 14, 2005
Page 3
7 c -tj
10:10
Beth Power
Cone. 9, Plan 875, Lot 16 (Ora)
65 Parks ide Drive
2005-A-25
In Attendance: Mr. Eric Cole, contractor for Ms. Power
BE IT RESOLVED that:
Moved by Lynda Aiken, seconded by Michelle Lynch
"That the Committee hereby grant Minor Variance 2005-A-25 subject to the
following conditions:
1. That the second storey addition be no larger than 162.5 m2 (1 ,750 ff);
2, That the setbacks be in conformity with the dimensions as set out in the
application and on the survey submitted with the application dated July 30,
1997 and approved by the Committee;
3, That the appropriate building permit be obtained from the Township's
Chief Building Official only after the Committee's decision becomes final
and binding, as provided for within the Planning Act R.S,O. 1990, c.P. 13.
.....Carried."
Committee of Adjustment-July 14, 2005
Page 4
9C-5
10:20
Amy Bond & Kathleen Taylor
Cone. 12, Plan 653, Lots 35 & 36 (Oro)
157 Robinson Street
2005-A-26
In Attendance: Mr. Paul Taylor, husband of Kathleen Taylor
Secretary-Treasurer read letter from P. Virginia Holmes, neighbour,
received July 8, 2005 verbatim to the Committee members and those
present in the audience.
BE IT RESOLVED that:
Moved by Lynda Aiken, seconded by Michelle Lynch
"That the Committee hereby grant Minor Variance 2005-A-26 subject to the
following conditions:
1. That the maximum height of the proposed boathouse not exceed 5.6
metres (18,3 feet);
2, That the appropriate building permit be obtained from the Township's Chief
Building Official only after the Committee's decision becomes final and
binding, as provided for within the Planning Act R.S,O, 1990, c.P. 13.; and,
3. That the setbacks be in conformity with the dimensions as set out in the
application and on the sketches submitted with the application and
approved by the Committee
.....Carried,"
Committee of Adjustment-July 14, 2005
Page 5
1,. - ~
, ~
10:30
Harold & Sue Regan
Plan 626, Lot 37, Part Lot 105 (Oro)
8 Simcoeside Ave.
2005-A-27
In Attendance: Sue Regan, applicant
Secretary-Treasurer read letter from Marley & Jerry Greenglass, neighbour,
dated July 6, 2005 verbatim to the Committee members and those present
in the audience.
BE IT RESOLVED that:
Moved by Lynda Aiken, seconded by Michelle Lynch
"That the Committee hereby grant Minor Variance Application No. 2005-A-27
subject to the following conditions:
1. That the appropriate building permit be obtained from the Township's Chief
Building Official only after the Committee's decision becomes final and
binding, as provided for within the Planning Act R.S,O, 1990, c.P, 13;
2. That the ground floor area of the addition be no larger than 33.4 m2 (360
ft2);
3. That prior to issuance of a building permit, an Ontario Land Surveyor
provide verification to the Township of compliance with the Committee's
decision by 1) pinning the footing and 2) verifying in writing prior to pouring
of the foundation that the addition be no closer than 2.4 metres (8 feet) ;
and,
4. That the setbacks be in conformity with the dimensions as set out in the
application and on the sketch submitted with the application and approved
by the Committee, as submitted,
.. ...Carried."
Committee of Adjustment-July 14, 2005
Page 6
9c-l
10:40
Nancy & George Boyd 2005-A-28
Concession 1, Part Lot 1,51 R-28412, Parts 2 & 14
3349 Ridge Road West (Oro)
In Attendance: Mr. William Laycock, Essa Home & Contracting
BE IT RESOLVED that:
Moved by Garry Potter, seconded by Dave Edwards
"That the Committee hereby grant Minor Variance Application No, 2005-A-28
subject to the following conditions:
1. That the maximum height of the proposed boathouse not exceed 11,9
metres (39 feet) from the average high water mark of Lake Simcoe to the
peak of the roofline and that the location and shape of the boathouse be in
substantial conformity with the site plan submitted with the application;
2, That the applicants plant trees after completion of the boathouse as
required by the Site Plan Agreement; and,
3, That the appropriate building permit be obtained from the Township's Chief
Building Official only after the Committee's decision becomes final and
binding, as provided for within the Planning Act R.S,O, 1990, c.P, 13.
.. ...Carried."
Committee of Adjustment-July 14, 2005
Page 7
10:50
Peter & Janet Elaine Nell
Cone. 14, Part Lot 22, 51 R-27164, Part 1 (Oro)
707 Line 13 South
2005-B-23
In Attendance: Peter Nell, applicant, Mel Kent, 715 Line 13 South, Ray
Richardson, 15 Shoreline Drive
BE IT RESOLVED that:
Moved by Michelle Lynch, seconded by Garry Potter
"That the Committee hereby grant Provisional Consent regarding Application
2005-8-23 subject to the following conditions:
1. That three copies of a Reference Plan of the subject lands prepared by an
Ontario Land Surveyor be submitted to the Committee Secretary
Treasurer;
2, That the severed lands be merged in title with 715 Line 13 South and that
the provisions of Subsection 3 or 5 of Section 50 of The Planning Act
apply to any subsequent conveyance or transaction involving the subject
lands;
3, That the applicants solicitor provide an undertaking that the severed lands
and the lands to be enhanced will merge in title;
4, That the applicant prepare and submit a copy of the proposed
conveyance for the parcel severed, for review by the Municipality;
5. That the conditions of consent imposed by the Committee be fulfilled
within one year from the date of the giving of the notice.
....,Carried."
Committee of Adjustment-July 14, 2005
Page 8
9c -7
11 :00
Mel Kent
Cone. 14, West Part Lot 22 (Oro)
715 Line 13 South
2005-B-24
In Attendance: Mel Kent, applicant, Peter Nell, 707 Line 13 South, Ray
Richardson, 15 Shoreline Drive
BE IT RESOLVED that:
Moved by Lynda Aiken, seconded by Dave Edwards
"That the Committee hereby grant Provisional Consent regarding Application
2005-8-24 subject to the following conditions:
1, That three copies of a Reference Plan of the subject lands prepared by an
Ontario Land Surveyor be submitted to the Committee Secretary
Treasurer;
2. That the severed lands be merged in title with 707 Line 13 South and that
the provisions of Subsection 3 or 5 of Section 50 of The Planning Act
apply to any subsequent conveyance or transaction involving the subject
lands;
3, That the applicants solicitor provide an undertaking that the severed lands
and the lands to be enhanced will merge in title;
4, That the applicant prepare and submit a copy of the proposed
conveyance for the parcel severed, for review by the Municipality;
5, That the conditions of consent imposed by the Committee be fulfilled
within one year from the date of the giving of the notice.
,....Carried."
Committee of Adjustment-July 14, 2005
Page 9
9c- In
11 :10
Douglas Shelswell & Wayne Shelswell
Cone. 14, Lot 18 (Oro)
191 Line 13 South
2005-B-25
In Attendance: Doug Shelswell, applicant
BE IT RESOLVED that:
Moved by Michelle Lynch, seconded by Garry Potter
"That the Committee hereby grant Provisional Consent regarding Application
2005-B-25 subject to the following list of conditions:
1, That three copies of a Reference Plan for the subject lands indicating the
severed parcel be prepared by an Ontario Land Surveyor or a
registerable description and be submitted to the Secretary-Treasurer;
2. That the applicant prepare and submit a copy of the proposed
conveyance for the parcel severed, for review by the Municipality;
3. That all municipal taxes be paid to the Township of Oro-Medonte; and,
4. That the conditions of consent imposed by the Committee be fulfilled
within one year from the date of the giving of the notice.
.....Carried."
Committee of Adjustment-July 14, 2005
Page 10
7c~
11 :20
TRY Recycling Inc.
Cone. 8, West Part Lot 19 (Oro)
225 Line 7 North
2005-B-26
In Attendance: Andria Leigh, agent representing applicant, Robert
Swerdon, neighbour
Secretary-Treasurer read letter from Bob Swerdon, neighbour, dated July 8,
2005 verbatim to the Committee members and those present in the
audience.
BE IT RESOLVED that:
Moved by Garry Potter, seconded by Dave Edwards
"That the Committee hereby defer Consent application 2005-8-26 until such time
as Council reviews the rezoning application and fully assesses the Official Plan
conformity.
.....Carried,"
Committee of Adjustment-July 14, 2005
Page 11
9c-/;:J
11 :30
Penny Shainline
Cone. 7, Plan 755, Lot 16, Lot 17 (Oro)
73 Lakeshore Road West
2005-A-29
In Attendance: Penny Shainline, applicant, Mark Rogers, contractor
BE IT RESOLVED that:
Moved by Dave Edwards, seconded by Lynda Aiken
"That the Committee hereby grant Minor Variance Application No. 2005-A-29
subject to the following conditions:
1, The west side of the detached garage shall maintain the existing 1.2 metre
(4.07 feet) and 1.4 metre (4,72 feet) setback from the side lot line for the
north-west corner and for the south-west corner of the detached garage
respectively;
2, The front yard of the detached garage maintain the existing 4,9 metre
(16,23 feet) and 4,8 metre (16,02) setback from the front lot line for the
north-west and north-east corner of the garage respectively;
3. That an Ontario Land Surveyor provide verification to the Township of
compliance with the Committee's decision by 1) pinning the footing and 2)
verifying in writing prior to pouring of the foundation that the existing
setbacks for the detached garage will be maintained;
4. The ground floor area of the detached garage be no larger than 80,3 m2
(864 fe);
5, That the height of the detached garage be no higher than 5.2 metres (17
feet);
6. That the appropriate building permit be obtained from the Township's
Chief Building Official only after the Committee's decision becomes final
and binding, as provided for within the Planning Act R.S.O. 1990, c,P. 13;
and,
7, That the setbacks be in conformity with the dimensions as set out in the
application and on the sketch submitted and approved by the Committee
., ...Carried,"
Committee of Adjustment-July 14, 2005
Page 12
9c ~ / ~~
5. Other Business
i. Adoption of minutes for June 16, 2005 Meeting
Moved by Garry Potter, Seconded by Dave Edwards
"That the minutes for the June 16th 2005 Meeting be adopted as printed
and circulated
..,Carried,"
6. Adiournment
Moved by Dave Edwards, Seconded by Garry Potter
"We do now adjourn at 2:25 p,m."
... Carried."
(NOTE: A tape of this meeting is available for review.)
Chairperson,
Allan Johnson
Secretary- Treasurer,
Andy Karaiskakis
Committee of Adjustment-July 14, 2005
Page 13
9d-1
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
PO 2005-049 Committee of the Whole Bruce Hoppe, MCIP, RPP
Subject: Department:
Council Application for Rezoning, TRY Planning
Recycling Inc. - 2005-ZBA-22
C.ofW. Date:
August 3, 2005
Motion # A.M. File #:
Date: Roll #: 010-003-32900
IIINTRODUCTION/BACKGROUND
II
TRY Recycling Inc. has submitted an application to rezone a portion of Lot 19, Concession 8 on the Line 7
North. The lands are directly located across from the Lake Simcoe Regional Airport. The applicant, who has
an option to purchase the portion of the property to be used for a proposed recycling operation, has also
submitted an application for consent (severance) to create a new lot to the Committee of Adjustment, which is
illustrated on Attachment #1. The lands subject of this rezoning (and consent) applications would have an
area of 17.4 hectares (43 acres) and would have a lot frontage of 40 metres (131 feet) on the Line 7 North.
The new lot is proposed to be sited to the rear of a 40 hectare (100 acre) parcel fronting on Line 7 North, On
July 14, 2005, on the advice of planning staff, the Committee of Adjustment deferred consideration of the
proposed new lot creation, the rationale for which is explained further in this report.
As noted above, it is proposed to establish a recycling business on the property. The property is currently
zoned Agricultural/Rural (A/RU) by Comprehensive Zoning By-law 97-95. A rezoning to a site-specific
industrial zoning category has therefore been submitted by the proponent. The intent of the recycling
operation is to have non-hazardous materials such as construction materials and other debris brought to the
site, sorted on site and then shipped to other users of the product. It is staff's understanding through
discussions with the applicant and a deputation to Council on June 22, 2005, that trucks would dump material
onto a large mobile conveyor belt where workers would physically separate and sort different items into
stockpiles of like materials such as wood, concrete, asphalt shingles, drywall and other items, The stockpiles
would be loaded on other trucks and shipped off-site to other sites for processing and re-use. No permanent
building is proposed with the operation. The proposed use will require a Certificate of Approval from the
Ministry of the Environment in accordance with the Environmental Protection Act, consideration of which
requires municipal approval first.
9d- ~
On July 14, 2005, the Planning Advisory Committee considered this report and on the subject of the staff
recommendation, voted 2-2 on the motion which therefore lost. It is noted that Member Drury who was
absent, indicated in an em ail to staff that he supported the staff recommendation to require a plan of
subdivision. The intent of this report is to provide an overview on the subject application and present a
recommendation for consideration to the Committee of the Whole.
OFFICIAL PLAN
The whole of the 40 hectare (100 acre) landholding from which the applicant proposes to sever 17.4 hectares
(43 acres) is currently designated Industrial by the Oro-Medonte Official Plan. This 40 hectare (100 acre)
parcel (owned by Mr. Richard Van Gastel) and a second 40 hectare (100 acre) parcel of land located
immediately to the north (owned by Mr. Bob Swerdon) were designated Industrial by the 1996 Official Plan. A
property ownership map is appended to this report for Committee's information as Attachment #2. The intent
at that time was to provide for the development of primarily dry industrial uses in proximity to the airport and on
one of the main north-south transportation corridors in the Township. The designation of this land was also in
response to a 1994 OMB decision that refused the designation of multiple properties along Highway 11 for
industrial purposes, since they were not located in proximity to the then new airport.
Section D7,1 of the Official Plan permits manufacturing, assembly, processing, fabrication, storage and/or
warehousing uses, research establishments, wholesaling establishments, portable asphalt plants and similar
uses on lands within the Industrial designation.
Given the size of the lands designated for Industrial use (80 hectares or 200 acres), a special policy was
included within the Official Plan that was intended to provide the basis for the consideration of development
applications on the lands. Section D7.5.2 reproduced below is the operative policy.
"07,5,2 Special development policy for the West Half of Lots 18 and 19, Concession VIII (Oro)
Prior to the consideration of any Plan of Subdivision on the lands located in the West Half of Lots
18 and 19, Concession VIII, it shall be a policy of this plan to require the landowners to prepare a
Comprehensive Development Plan. The Comprehensive Development Plan shall deal with such
issues as:
a)
the means by which sewer and water will be provided in the area with all forms of sewage
disposal being considered including higher forms of servicing such as municipal sewage
treatment systems or communal systems;
the nature, extent and timing of improvements on the 7'h line and the impacts of
development on the Highway 11, 7'h Line interchange and the County roads in the area,
b)
c)
the proposed form, scale and density of industrial development
d)
the means by which the area is to be accessed by roads taking into account the existing
locations of entrances to the Lake Simcoe Regional Airport; and,
e)
the means by which stormwater quality and quantity is to be managed on site.
The Township will consult the appropriate agencies prior to the approval of a Comprehensive
Development Plan."
It is recognized that the policy requires the consideration of a number of planning issues prior to the
processing of a Plan of Subdivision application in the form of a Comprehensive Development Plan (CDP).
The basis for this requirement refers to the policies of the Industrial designation that require that all new
development to occur by Plan of Subdivision (Section D7.4). It is for this reason that staff are not supportive
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of the granting of a consent to provide for the creation of a new lot on the subject lands, as this process in the
absence of a COP would result in fragmentation of the larger industrial landholding and development in an ad-
hoc, unplanned basis, The proposed lot fabric as currently proposed would also bisect the two properties and
result in a physical constraint for future development of the resultant properties,
The intent of Section 07.5.2 is to ensure that all matters relating to the comprehensive planning for the two 40
hectare (100 acre) parcels are considered before individual applications are processed and uses established,
Comprehensive planning will ensure that the lot pattern in particular provides a degree of flexibility with respect
to the development of new uses. It will also ensure that issues such as road access, servicing and stormwater
management are dealt with on a comprehensive rather than a piecemeal basis.
II ANALYSIS:
~
The proposed use on the property is a permitted use in the Industrial designation, The use is considered
processing and storage, both of which are permitted in the Industrial designation. On this basis, the principle
of establishing a recycling operation as outlined herein on the subject lands has been established by the
Official Plan.
Notwithstanding the above, the Official Plan also requires the preparation of a COP to provide the basis for
any development on the 80 hectares (200 acres) of land. On this basis, a Plan of Subdivision application will
need to be submitted, which will deal primarily with such issues as road access, conceptual lot fabric and
stormwater management.
With respect to road access, all industrial users on the 80 hectares (200 acres) should be accessed by an
internal road system that is designed to Township standards, In designing the road system, the applicant
needs to consider the existing access points to the Lake Simcoe Regional Airport. With respect to stormwater
management, provisions should be made within the Plan to accommodate flows on each of the 40 hectare
(100 acre) parcels, since the north parcel appears to drain to the north and east and the south parcel drains to
the south. It is staff's understanding that a traffic study has been commissioned, and that preliminary civil
engineering work has also started. It is unknown whether the traffic report will adequately deal with the entire
holding as required by the Official Plan as opposed to the single use, therefore the application would be
considered premature to proceed further at this time.
Moreover, issues such as scale, form and density of the industrial development, consideration of servicing
alternatives, traffic improvements on 7'h Line, access to the proposed development taking the existing
entrances to the airport, and the means by which stormwater quality and quantity is to be managed on site all
need to be addressed. To date, this information has not fully been addressed nor provided to staff, These
items are properly and appropriately addressed via the Plan of Subdivision process.
It is recognized that only one use is currently proposed. On this basis, the Plan of Subdivision could be
registered in phases or alternatively, a series of blocks could be created that would provide for further lot
creation later as the needs of additional users become known. Issues relating to the nature and timing of the
required road construction and stormwater management ponds could be dealt with as part of the subdivision
agreement process. Given the existence of a Greenlands system on the south portion of the northerly 40
hectare (100 acre) parcel, the natural independent overland flows of the two properties, and the split
ownership of these parcels, staff are prepared to consider a plan of subdivision for the southerly portion at this
time only, with the understanding that a conceptual road connection be planned should it be prudent to
connect to the northerly lands at a future date,
Once the plan of subdivision application has been submitted, supported by the requisite traffic and civil
engineering reports to deal with the entire landholding as required by the Official Plan, a further report will be
brought back for consideration by Committee of the Whole with respect to further disposition of this matter.
II RECOMMENDATION:
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II
On the basis of the above, it is recommended:
1. THAT Report No. PD 2005-049 be received and adopted; and,
2. THAT the applicant submit a plan of subdivision application for the southerly portion of the subject
property with supporting documentation to properly address the policies of the Official Plan,
Respectfully submitted,
~:" ~.~-,,-- '
C.A.O. Comments:
Date:
C.A.O.
Dept. Head
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Environmentally
Protected Area
9.50 Acres
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91- G
TRY Recycling Application
2005-ZBA-22/2005-B-26
Attachment 2
Lake Simcoe Regional Airport
Limits of Industrial Designation