06 22 2005 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, June 22, 2005 @ 9:10 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul
Gravelle, Treasurer; Jerry Ball, Public Works Superintendent;
Bruce Hoppe, Director of Planning; Chris Carter, Manager of
Recreation and Community Services; Keith Mathieson, Director
of Engineering and Environmental Services; Joe Casey, Director
of Fire and Emergency Services; Tamara Obee, Human
Resources Officer
Also Present:
Lori Hunter, Peter Hill, Stacey Graham, Kris Menzies, Janet
Bumstead, Isabelle Thiess, Gary Thiess, Bryan Whitehead, Sue
Martin, Roberta Johnson, Ellen Cohen, John Baron, David
Bumstead, Gerry Murfitt, Pam Murfitt, Robin Taylor, Michael
Squires, M. O’Farrell-Bowers, Carl Arnold, Anna Arnold, Jim
Woodford, Pat Woodford, Ed Whinnery, Rick Cazabon, Michael
Melling, Kevin Anderson
Mayor J. Neil Craig assumed the chair and called the meeting to order.
The Clerk distributed a written request dated June 21, 2005 from K. Anderson to
waive the Procedural By-Law to allow a deputation by M. Melling, on behalf of
applicant, for Moon Point Corporation. The Committee resolved that no deputation
be allowed.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Item 10c), Jennifer Zieleniewski, CAO, re: Personnel Matter be moved to the
public portion of the agenda as Item 6d).
2. The following items be added to the agenda for consideration:
5. CORRESPONDENCE:
f) John E. Anderson, Warden, St. Thomas’ Church, correspondence dated
June 19, 2005 re: Village Green Equipment.
g) Pearl Guthrie, petition dated May 21, 2005 re: Canada Goose Population at
Oro Memorial Park.
h) Councillor Marshall, correspondence from Jessie Sinclair re: Line 2 North
Road Condition.
i) Councillor Hough, correspondence dated June 19, 2005 re: Resignation of
Carley Hall Board Member, Bernard W. Sirois.
6. FINANCE, ADMINISTRATION AND FIRE:
e) Councillor Fountain, re: Update Orillia Soldiers’ Memorial Hospital Board.
10. IN-CAMERA:
c) Deputy Mayor Hughes, re: Property Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Crawford, Seconded by Fountain
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, June 22, 2005 be received and adopted, as amended.
Carried.
Page 2
Committee of the Whole Meeting – June 22, 2005
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
Councillor Fountain declared a conflict of interest on Item 6b) re: Report No. TR
2005-12, Paul Gravelle, Treasurer, re: Renewal of Banking Services Agreement for
the reason that she owns shares and receives a pension from the Bank of Montreal.
Councillor Fountain left the room and did not participate in any discussion or vote on
this item.
4. DEPUTATIONS:
a) Peter Hill, Try-Recycling Inc.; Kris Menzies, MHBC Planning Limited re: Try-
Recycling Inc., Business Venture.
Motion No. CW-3
Moved by Crawford, Seconded by Marshall
It is recommended that the information presented by Peter Hill, Try-Recycling Inc.; and
Kris Menzies, MHBC Planning Limited re: Try-Recycling Inc., Business Venture be
received.
Carried.
b) Lori Hunter, Simcoe Muskoka District Health Unit re: Simcoe County Healthy Living
Strategy.
Motion No. CW-4
Moved by Marshall, Seconded by Fountain
It is recommended that the information presented by Lori Hunter, Simcoe Muskoka
District Health Unit re: Simcoe County Healthy Living Strategy be received.
Carried.
c) Sue Martin, Gaviller & Company LLP re: 2004 Audited Financial Report.
Motion No. CW-5
Moved by Marshall, Seconded by Crawford
It is recommended that the information presented by Sue Martin, Gaviller & Company
LLP re: 2004 Audited Financial Report be received.
Carried.
Page 3
Committee of the Whole Meeting – June 22, 2005
d) S/Sgt. Ed Whinnery, Detachment Commander, Barrie Detachment, O.P.P.; Rick
Cazabon, Sergeant/Contract Analyst, Central Region Headquarters, Orillia
O.P.P, re: Oro-Medonte Policing Costs.
O.P.P. Costing Summary, Estimated Policing Costs for the period January 1, 2004
to December 31, 2004, Barrie Detachment was distributed to Council.
Motion No. CW-6
Moved by Fountain, Seconded by Crawford
It is recommended that the information presented by S/Sgt. Ed Whinnery,
Detachment Commander, Barrie Detachment, O.P.P., re: Oro-Medonte Policing
Costs be received.
Carried.
5. CORRESPONDENCE:
a) Ian Brown, Habitat for Humanity, correspondence dated May 17, 2005; re:
September 22, 2005 Golf Tournament.
Motion No. CW-7
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated May 17, 2005 from Ian Brown,
Habitat for Humanity, re: September 22, 2005 Golf Tournament be received.
Carried.
b) Ginny Myles, correspondence dated June 8, 2005 re: Old Barrie Road Through
Edgar.
Motion No. CW-8
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated June 8, 2005 from Ginny Myles,
re: Old Barrie Road Through Edgar be received and referred to staff for a response
under the Mayor’s signature.
Carried.
Page 4
Committee of the Whole Meeting – June 22, 2005
c) Dalton McGuinty, The Premier of Ontario, correspondence dated June 7, 2005
re: Long-Term Viability of Farmers.
Motion No. CW-9
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated June 7, 2005 from Premier Dalton
McGuinty, re: Long-Term Viability of Farmers be received.
Carried.
d) Gayle Wood, CAO-Secretary-Treasurer, Lake Simcoe Region Conservation
Authority, response to Mr. Woodford’s correspondence of May 27, 2005.
Motion No. CW-10
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated June 10, 2005 from Gayle Wood,
CAO/Secretary-Treasurer, Lake Simcoe Region Conservation Authority, re:
response to Mr. Woodford’s correspondence of May 27, 2005 be received.
Carried.
e) Jim Woodford, correspondence received June 16, 2005 re: deputation to the
Board of the Lake Simcoe Region Conservation Authority.
Motion No. CW-11
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence received June 16, 2005 from Jim
Woodford, re: deputation to the Board of the Lake Simcoe Region Conservation
Authority be received.
Carried.
Page 5
Committee of the Whole Meeting – June 22, 2005
f) John E. Anderson, Warden, St. Thomas’ Church, correspondence dated June
19, 2005 re: Village Green Equipment.
Motion No. CW-12
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated June 19, 2005 from John E.
Anderson, Warden, St. Thomas’ Church, re: Village Green Equipment be received
and referred to staff for a report.
Carried.
g) Pearl Guthrie, petition dated May 21, 2005 re: Canada Goose Population at Oro
Memorial Park.
Motion No. CW-13
Moved by Marshall, Seconded by Fountain
It is recommended that the petition dated May 21, 2005 from Pearl Guthrie, re:
Canada Goose Population at Oro Memorial Park be received and that Council
authorize the expenditure for goose control at Memorial Park, through the use of
dogs to deter the geese, at an approximate cost of $2,000.00/month and that the
cost be approved as an overrun to the 2005 budget and that Pearl Guthrie be
advised accordingly.
Carried.
h) Councillor Marshall, correspondence from Jessie Sinclair re: Line 2 North Road
Condition.
Motion No. CW-14
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence received June 22, 2005 from Jessie
Sinclair re: Line 2 North road concerns be received and referred to staff for a
response.
Carried.
Page 6
Committee of the Whole Meeting – June 22, 2005
i) Councillor Hough, correspondence dated June 19, 2005 re: Resignation of
Carley Hall Board Member, Bernard W. Sirois.
Motion No. CW-15
Moved by Fountain, Seconded by Hough
It is recommended that the correspondence dated June 19, 2005 from Bernard
Sirois, re: resignation as Treasurer of the Carley Hall Board be received and
referred to staff for a response under the Mayor’s signature.
Carried.
Council recessed at 12:05 p.m.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. ADM 2005-024, Jennifer Zieleniewski, CAO, re: Township of Oro-
Medonte Policies for Human Resources Department.
Motion No. CW-16
Moved by Crawford, Seconded by Fountain
It is recommended that
1. Report No. ADM 2005-024, Jennifer Zieleniewski, CAO, re: Township of Oro-
Medonte Policies for Human Resources Department be received and adopted.
2. THAT the following Human Resources policies be adopted, as amended:
a) That POL-HR-09, Township Payment of Memberships/Fees and that ADM-
16 be rescinded.
b) That POL-HR-12, Floral / Donations.
c) That POL-HR-13, Code of Conduct.
d) That POL-HR-14, Workplace Harassment.
e) That POL-HR-15, Dress Code.
Carried.
Page 7
Committee of the Whole Meeting – June 22, 2005
Councillor Fountain declared a conflict of interest on this item for the reason that
she owns shares and receives a pension from the Bank of Montreal. Councillor
Fountain left the room and did not participate in any discussion or vote on this item.
b) Report No. TR 2005-12, Paul Gravelle, Treasurer, re: Banking Services
Renewal and Options.
Motion No. CW-17
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. TR 2005-12, Paul Gravelle, Treasurer, re: Renewal of Banking
Services Agreement be received and adopted.
2. That the Municipality renew its banking services agreement with the Bank of
Montreal for the period of June 30, 2005 to June 30, 2007 at the following terms:
- interest paid on account of Prime – 1.84%
- all service charges waived.
Carried.
c) Report No. TR 2005-13, Paul Gravelle, Treasurer, re: Insurance Service
Renewal.
Motion No. CW-18
Moved by Marshall, Seconded by Crawford
It is recommended that
1. Report No. TR 2005-13, Paul Gravelle, Treasurer, re: Renewal of Insurance
Coverage be received and adopted.
2. That the Township of Oro-Medonte renew its insurance coverage for the period
of July 1, 2005 to July 1, 2006 at the quoted premium of $193,818.68 including
PST.
Carried.
Page 8
Committee of the Whole Meeting – June 22, 2005
d) Jennifer Zieleniewski, CAO, re: Pay Equity.
Jennifer Zieleniewski, CAO distributed a copy of the Township of Oro-Medonte and
Canadian Union of Public Employees and Its Local 2380, Collective Agreement 2005-2008
to Council.
Motion No. CW-19
Moved by Marshall, Seconded by Fountain
It is recommended that the information presented by Jennifer Zieleniewski, CAO, re: Pay
Equity be received.
Carried.
e) Councillor Fountain, re: Update Orillia Soldiers’ Memorial Hospital Board.
Motion No. CW-20
Moved by Fountain, Seconded by Marshall
It is recommended that the updated provided by Councillor Fountain re: Orillia Soldiers’
Memorial Hospital Board be received.
Carried.
7. PUBLIC WORKS:
a) Report No. PW 2005-08, Jerry Ball, Public Works Superintendent, re: Line 15 North –
Community Safety Zone [deferred from May 25, 2005].
Motion No. CW-21
Moved by Hough, Seconded by Buttineau
It is recommended that
1. Report No. PW 2005-08, Jerry Ball, Public Works Superintendent, re: Line 15 North –
Community Safety Zone be received and adopted.
2.
That Council receive Report #PW2005-06 (Speed Control and Traffic Concerns – Line
15North).
3.
That a Community Safety Zone be created on Line 15 North from Hwy. #12 to Bass
stst
Lake Sideroad to be in force from May 1 to October 1 of each year, 24 hours a day,
seven days a week.
4.
That speed bumps not be installed on Line 15 North between Hwy. #12 and Bass Lake
Sideroad.
5.
That the Public Works Department install oversized “No Truck Route” signs at both
entrances to Line 15 North between Hwy. #12 and Bass Lake Sideroad.
6.
That the O.P.P. be requested to provide monthly statistical reports on enforcement for
Line 15 North.
Carried.
Page 9
Committee of the Whole Meeting – June 22, 2005
b) Report No. PW 2005-09, Jerry Ball, Public Works Superintendent, re: Salt
Management Plan.
Motion No. CW-22
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. PW 2005-09, Jerry Ball, Public Works Superintendent, re: Salt
Management Plan be received and adopted.
2. And Further That the Salt Management Plan dated March, 2005 be approved.
Carried.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Minutes of Public Meeting, June 13, 2005, re: Proposed Amendment Zoning By-
Law, 2005-ZBA-10,Concession 13, Part of Lot 13, (Medonte), Township of Oro-
Medonte [Bell].
Motion No. CW-23
Moved by Hughes, Seconded by Buttineau
It is recommended that the minutes of the Public Meeting held on June 13, 2005, re:
Proposed Amendment Zoning By-Law, 2005-ZBA-10,Concession 13, Part of Lot
13, (Medonte), Township of Oro-Medonte [Bell] be received.
Carried.
Page 10
Committee of the Whole Meeting – June 22, 2005
b) Minutes of Public Meeting, June 13, 2005, re: Proposed Amendment Zoning By-
Law, 2005-ZBA-11, Concession 6, East Part of Lot 2, (Medonte), Township of
Oro-Medonte [Woodrow].
Motion No. CW-24
Moved by Buttineau, Seconded by Hough
It is recommended that the minutes of the Public Meeting held on June 13, 2005, re:
Proposed Amendment Zoning By-Law, 2005-ZBA-11, Concession 6, East Part of
Lot 2, (Medonte), Township of Oro-Medonte [Woodrow] be received.
Carried.
c) Minutes of Planning Advisory Committee Meeting, June 13, 2005.
Motion No. CW-25
Moved by Hughes, Seconded by Buttineau
It is recommended that the minutes of the Planning Advisory Committee Meeting
held on June 13, 2005 be received.
Carried.
Motion No. CW-26
Moved by Hughes, Seconded by Hough
It is recommended that
1. Zoning By-law Amendment Application 2005-ZBA-08, Part of Lots 2 and 3,
Concession 1 (Oro) Township of Oro-Medonte submitted by John Walls be
denied as it does not conform with the Official Plan.
2. And Further That Mr. Walls be advised to adhere to the “Order to Comply”.
Carried.
Motion No. CW-27
Moved by Buttineau, Seconded by Hough
It is recommended that Zoning By-law Amendment Application 2005-ZBA-15/16,
Horseshoe Resort Corporation, Parts 1, 17 and 41, Plan 51R-32830 (Medonte),
Township of Oro-Medonte proceed to a Public Meeting in accordance with the
provisions of the Planning Act.
Carried.
Page 11
Committee of the Whole Meeting – June 22, 2005
d) Report No. PD 2004-040, Bruce Hoppe, Director of Planning, re: Zoning By-Law
Amendment for Donald Woodrow, Concession 6, East Part of Lot 2 (Medonte),
Township of Oro-Medonte.
Motion No. CW-28
Moved by Hough, Seconded by Hughes
It is recommended that
1. Report No. PD 2004-040, Bruce Hoppe, Director of Planning, re: Zoning By-Law
Amendment for Donald Woodrow, Concession 6, East Part of Lot 2 (Medonte),
Township of Oro-Medonte be received and adopted.
2. That a zoning by-law amendment for Donald Woodrow, that would rezone the
lands described as Concession 6, East Part of Lot 2 (Medonte), on Schedule
A20 of Zoning By-law 97-95, as amended from the Agricultural/Rural (A/RU)
Zone to the Rural Residential Two (RUR2) Zone be given favorable
consideration.
3. And Further That the Clerk bring forward the appropriate by-law for Council’s
consideration.
Carried.
e) Report No. PD 2004-041, Bruce Hoppe, Director of Planning, re: Zoning By-Law
Amendment for Don & Helen Bell, Concession 13, West Part of Lot 13
(Medonte), Township of Oro-Medonte.
Motion No. CW-29
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. PD 2004-041, Bruce Hoppe, Director of Planning, re: Zoning By-Law
Amendment for Don & Helen Bell, Concession 13, West Part of Lot 13
(Medonte), Township of Oro-Medonte be received and adopted.
2. That a zoning by-law amendment for Don & Helen Bell, that would rezone the
lands described as Concession 13, West Part of Lot 13 (Medonte), on Schedule
A23 of Zoning By-law 97-95, as amended from the Agricultural/Rural (A/RU)
Zone to the Rural Residential Two (RUR2) Zone be given favorable
consideration.
3. And Further That the Clerk bring forward the appropriate by-law for Council’s
consideration.
Carried.
Page 12
Committee of the Whole Meeting – June 22, 2005
f) Report No. PD 2005-036, Nick McDonald, Planning Consultant, re: Moon Point –
Part of Lots 15 and 16, Concession 3 (Orillia), Applications 2004-SUB-01, 2004-
OPA-02, and 2004-ZBA-09.
Motion No. CW-30
Moved by Buttineau, Seconded by Marshall
It is recommended that
1. Report No. PD 2005-036, Nick McDonald, Planning Consultant, re: Moon Point –
Part of Lots 15 and 16, Concession 3 (Orillia), Applications 2004-SUB-01, 2004-
OPA-02, and 2004-ZBA-09 be received and adopted;
2. That Official Plan Amendment No. 21 as set out in Attachment #4 to Report No.
PD 2005-036 be adopted;
3. That Zoning By-Law as set out in Attachment #5 to Report No. PD 2005-036 be
passed;
4. That Draft Plan Approval to the lands proposed to be subdivided by the Moon
Point Corporation and application of the draft plan conditions as set out in
Attachment #6 to Report No. PD 2005-036 be granted;
5. And Further That cash-in-lieu of parkland as part of the subdivision approval
process be authorized.
Carried.
Recorded Vote Requested by Councillor Hough
Councillor Hough Nay
Deputy Mayor Hughes Nay
Councillor Marshall Yea
Councillor Buttineau Yea
Councillor Crawford Yea
Councillor Fountain Nay
Mayor Craig Yea
g) Committee of Adjustment, minutes of June 16, 2005 meeting.
Motion No. CW-31
Moved by Hough, Seconded by Buttineau
It is recommended that the minutes of the Committee of Adjustment meeting held on
June 16, 2005 be received.
Carried.
Page 13
Committee of the Whole Meeting – June 22, 2005
10. IN-CAMERA:
Motion No. CW-32
Moved by Hough, Seconded by Hughes
It is recommended that we do now go In-Camera at 2:10 p.m. to discuss Legal,
Personnel and Property Matters.
Carried.
Motion No. CW-33
Moved by Buttineau, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 2:50 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter (Updates).
Motion No. CW-34
Moved by Hughes, Seconded by Hough
It is recommended that Confidential Report No. ADM 2005-027, Jennifer
Zieleniewski, CAO, re: Legal Matter (Updates) be received.
Carried.
b) Jennifer Zieleniewski, CAO, re: Personnel Matter (Fire Prevention and Public
Education Officer).
Motion No. CW-35
Moved by Hough, Seconded by Buttineau
It is recommended that Confidential Report No. ADM 2005-028, Jennifer
Zieleniewski, CAO, re: Personnel Matter (Fire Prevention and Public Education
Officer) be received and adopted; and that staff be authorized to proceed with the
competition for a Fire Prevention and Public Education Officer.
Carried.
Page 14
Committee of the Whole Meeting – June 22, 2005
.
c) Deputy Mayor Hughes, re: Property Matter (Doctor Recruitment),
Discussion,
11. ADJOURNMENT:
Motion No. CW-36
Moved by Hughes, Seconded by Hough
It is recommended that we do now adjourn at 2:55 p,m,
Carried,
~
Clerk, Mari n Pennyco k
I
Page 15
Committee of the Whole Meeting - June 22, 2005