06 15 2005 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, June 15, 2005 @ 1 :07 p.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul
Gravelle, Treasurer; Jerry Ball, Public Works Superintendent;
Bruce Hoppe, Director of Planning; Chris Carter, Manager of
Recreation and Community Services; Keith Mathieson, Director
of Engineering and Environmental Services; Joe Casey,
Director of Fire and Emergency Services; Nick McDonald,
Meridian Planning Consultants Ltd.
Also Present:
Stacey Patchell, John Hare, Ron Suwala
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Fountain, Seconded by Marshall
It is recommended that the following items be added to the agenda for
consideration:
6. FINANCE, ADMINISTRATION AND FIRE:
f) Report No. PR 2005-05, Chris Carter, Manager of Recreation and Community
Services re: Request for Exemption - Hawkestone Community Hall Canada Day
Parade.
g) Verbal Report, Chris Carter, Manager of Recreation and Community Services re:
Public Workshops - May 31 and June 4, 2005.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Crawford, Seconded by Fountain
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, June 15, 2005 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) John Hare, re: 60th Anniversary of VE Day and Liberation of the Netherlands.
John Hare distributed pictures to Council depicting the Juno Beach memorial.
Motion No. CW-3
Moved by Fountain, Seconded by Crawford
It is recommended that Mr. John Hare be congratulated for his inspiration and dedication
re: 60th Anniversary of VE Day and Liberation of the Netherlands and that a letter, under
the Mayor's signature, recognizing his achievements be forwarded to Mr. Hare.
Carried.
5. CORRESPONDENCE:
a) Donald Campbell and Jim Campbell, correspondence dated April 28, 2005 re:
Guthrie United Church and Cemetery.
Motion No. CW-4
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated April 28, 2005 from Donald Campbell
and Jim Campbell, re: Guthrie United Church and Cemetery be received.
Carried.
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Committee of the Whole Meeting - June 15, 2005
b) The City of Cambridge, correspondence dated May 17, 2005 re: Volunteer and
Municipal Trails.
Motion No. CW-5
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated May 17, 2005 from The City of
Cambridge, re: Volunteer and Municipal Trails be received; that the Township of
Oro-Medonte support the City of Cambridge's position to "request that the Minister
of Municipal Affairs and Housing and the Minister of Tourism and Recreation amend
the Occupiers Liability Act so as to clearly establish that those using trail systems
are deemed to do so at their own risk, so that owners and volunteer organizations
will not be held liable in any way for any damages arising from the use of trails by
the public'.
Carried.
c) Monte Kwinter, Minister of Community Safety and Correctional Services,
correspondence dated June 2, 2005 re: "Double Hatter" Fire Fighters.
Motion No. CW-6
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated June 2, 2005 from Monte
Kwinter, Minister of Community Safety and Correctional Services, re: "Double
Hatter" Fire Fighters be received.
Carried.
d) Frank Reynolds, correspondence dated May 30, 2005 re: Road Condition of
Woodland Drive - Lots 709 to 777.
Motion No. CW-7
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated May 30, 2005 from Frank
Reynolds, re: Road Condition of Woodland Drive - Lots 709 to 777 be received and
referred to staff for a response under the Mayor's signature.
Carried.
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Committee of the Whole Meeting - June 15, 2005
e) Steve Barker, Superintendent of Education, Simcoe County District School
Board, correspondence dated May 30, 2005 re: Licence Agreement between the
Simcoe County District School Board and the Township of Oro-Medonte (Shanty
Bay Public School).
Motion No. CW-8
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated May 30, 2005 from Steve Barker,
Superintendent of Education, Simcoe County District School Board, re: Licence
Agreement between the Simcoe County District School Board and the Township of
Oro-Medonte (Shanty Bay Public School) be received and forwarded to the Shanty
Bay Hall Board for their information and that staff continue to liaise with the Simcoe
County District School Board to resolve this issue.
Carried.
f) Bob Gregory, Parade Marshal, Hawkestone and Area Community Association,
correspondence dated June 14, 2005 re: Canada Day Parade.
Motion No. CW-9
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated June 14,2005 from Bob Gregory,
Parade Marshal, Hawkestone and Area Community Association, re: Canada Day
Parade be received.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. FD 2005-11, Joe Casey, Director of Fire and Emergency Services,
re: Fire Report for Month of April, 2005.
Motion No. CW-10
Moved by Crawford, Seconded by Fountain
It is recommended that Report No. FD 2005-11, Joe Casey, Director of Fire and
Emergency Services, re: Fire Report for Month of April, 2005 be received.
Carried.
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Committee of the Whole Meeting - June 15, 2005
b) Report No. TR 2005-11, Bonnie McPhee, Accounting Clerk, re: Statement of Accounts,
May, 2005.
Motion No. CW-11
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. TR 2005-11, Bonnie McPhee, Accounting Clerk, re:
Stalement of Accounts, May, 2005 be received and further that the accounts for the month
of May, 2005 totalling $766,216.29 be received.
Carried.
c) Report No. ADM 2005-025, Marilyn pennycook, Clerk, re: Request for Closure and Sale
of Unopened Road Allowance Portion of Line 14 North from Cook Lane to Bass Lake
(Fox).
Motion No. CW-12
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. ADM 2005-025, Marilyn pennycook, Clerk, re: Request for Closure and Sale
of Unopened Road Allowance Portion of Line 14 North from Cook Lane to Bass Lake
(Fox) be received and adopted.
2. That the original unopened road allowance portion of Line 14 North from Cook Lane to
Bass Lake, be retained by the Township.
3. And Further That the applicant be advised of Council's decision.
Carried.
d) Report No. PR 2005-04, Chris Carter, Manager of Recreation and Community
Development, re: Craighurst Community Hall Board Request re: Reallocation of 2005
Capital Funds.
Motion No. CW-13
Moved by Marshall, Seconded by Fountain
It is recommended that
1. Report No. PR 2005-04, Chris Carter, Manager of Recreation and Community Services,
re: Craighurst Community Hall Board Request re: Reallocation of 2005 Capital Funds be
received and adopted;
2. That Council authorize the reallocation of the dedicated funds for the replacement of the
three windows to the repairs to the North side of the Craighurst Community Hall in the
amount of $1,745.00 plus GST, municipally funded at 100 percent;
3. That Council authorize the over expenditure of $370.00 for the project.
4. And Further That Craighurst Community Hall Board be notified accordingly of Council's
decision.
Carried.
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Committee of the Whole Meeting - June 15, 2005
e) Report No. ADM 2005-026, Jennifer Zieleniewski, CAO, re: John Markov,
Concession 8, Pt Lots 26 & 27, Plan 606, Lots 201-203, Lots 229-231, 16
Barbara Avenue (Oro), Township of Oro-Medonte.
Motion No. CW-14
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. ADM 2005-026, Jennifer Zieleniewski, CAO, re: John Markov,
Concession 8, pt Lots 26 & 27, Plan 606, Lots 201-203, Lots 229-231, 16
Barbara Avenue (Oro), Township of Oro-Medonte be received and adopted.
2. That staff work with the proponent in consultation with the Township solicitor in
drafting an appropriate easement agreement to provide for legal vehicular
access to the proponent's dwelling.
3. That all costs relating to same be borne by the proponent.
4. And Further that the Clerk bring forward the appropriate By-law authorizing
execution of the agreement.
Carried.
f) Report No. PR 2005-05, Chris Carter, Manager of Recreation and Community
Services re: Request for Exemption - Hawkestone Community Hall Canada Day
Parade.
Motion No. CW-15
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. PR 2005-05, Chris Carter, Manager of Recreation and Community
Services, re: Request for Exemption - Hawkestone Community Hall Canada Day
Parade be received and adopted.
2. And Further That an exemption to By-law 99-41 be granted to the Hawkestone
Community Hall to hold a Canada Day Parade on Friday July 1st, 2005
commencing at 1 :00 p.m.
Carried.
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Committee of the Whole Meeting - June 15, 2005
g) Verbal Report, Chris Carter, Manager of Recreation and Community Services re:
Public Workshops May 31 and June 4, 2005.
Motion No. CW-16
Moved by Buttineau, Seconded by Hough
It is recommended that the verbal report from Chris Carter, Manager of Recreation
and Community Services re: Public Workshops - May 31 and June 4, 2005 be
received.
Carried.
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2005-22, Keith Mathieson, Director of Engineering and
Environmental Services, re: Amendment to Existing Standard Subdivision
Agreement.
Motion No. CW-17
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. EES 2005-22, Keith Mathieson, Director of Engineering and
Environmental Services, re: Amendment to Existing Standard Subdivision
Agreement be received and adopted.
2. That Section 7.16, Drainaae and Lot Gradina, of the Standard Subdivision
Agreement be amended by adding "....and approved by the Township
Engineer. The parties acknowledge and agree that nothing contained in the
Clause shall require the Township to undertake any works or take any action
once final occupancy for any lots in the subdivision have been issued' to
paragraph two and by underscoring "if it so elects" in paragraph three.
3. And Further That the Clerk prepare a By-law for Council's consideration.
Carried.
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Committee of the Whole Meeting - June 15, 2005
b) Report No. EES 2005-23, Keith Mathieson, Director of Engineering and
Environmental Services, re: Enforcement of County of Simcoe Waste
Management By-Law.
Motion No. CW-18
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. EES 2005-23, Keith Mathieson, Director of Engineering and
Environmental Services, re: Enforcement of County of Simcoe Waste
Management By-Law be received and adopted.
2. That the Township of Oro-Medonte recommend Option #3 of County Report
#CS 05-121:
"The County should solely enforce its By-law to the best of its ability through
its capacity to:
a) fine through a ticket system, and if required
b) carry out clean-up work and have this cost charged to the landowner as
taxes through the lower tier municipality".
3. And Further That the County be notified of Council's decision.
Carried.
c) Report No. EES 2005-24, Keith Mathieson, Director of Engineering and
Environmental Services, re: Catherine Anne Staples - Site Plan Agreement - Lot
3, Plan 51M-720 - 30 Highland Drive.
Motion No. CW-19
Moved by Hughes, Seconded by Hough
It is recommended that
1. Report No. EES 2005-24, Keith Mathieson, Director of Engineering and
Environmental Services, re: Catherine Anne Staples - Site Plan Agreement -
Lot 3, Plan 51 M-720 - 30 Highland Drive be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with
Catherine Anne Staples to construct a single family home at 30 Highland Drive.
3. That the Clerk prepare a By-law for Council's consideration.
4. And Further That Ms. Staples be notified of Council's decision.
Carried.
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Committee of the Whole Meeting - June 15, 2005
d) Report No. EES 2005-25, Keith Mathieson, Director of Engineering and
Environmental Services, re: Sharon Bellisle - Site Plan Agreement Lot 39,
Plan 791, 8 Goss Road - Being all of PIN # 58531-0380 (Lt).
Motion No. CW-20
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. EES 2005-25, Keith Mathieson, Director of Engineering and
Environmental Services, re: Sharon Bellisle - Site Plan Agreement - Lot 39,
Plan 791, 8 Goss Road - Being all of PIN # 58531-0380 (Lt) be received and
adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with
Sharon Bellisle to construct a full basement under the house at 8 Goss Road.
3. That the Clerk prepare a By-law for Council's consideration.
4. And Further That Ms. Bellisle be notified of Council's decision.
Carried.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. PD 2005-031, Bruce Hoppe, Director of Planning, re: Guthrie United
Church, 59 Line 4 North.
Motion No. CW-21
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. PD 2005-031, Bruce Hoppe, Director of Planning, re: Guthrie United
Church, 59 Line 4 North be received and adopted.
2. That staff be directed to work with the proponents in consultation with the
Township solicitor in drafting an easement agreement.
3. That the proposed easement agreement be restrictive to the use of the property
for a church and cemetery use only.
4. That all costs relating to this agreement be borne by the Guthrie United Church.
5. And Further That the Clerk bring forward the appropriate By-law authorizing the
Mayor and Clerk to execute the easement agreement.
Carried.
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Committee of the Whole Meeting - June 15, 2005
b) Report No. PD 2005-032, Bruce Hoppe, Director of Planning, re: Removal of Holding
Provision - 8 Goss Road, Lot 39, Plan 791 Sharon Bellisle (Van Noort).
Motion No. CW-22
Moved by Hughes, Seconded by Hough
It is recommended that
1. Report No. PD 2005-032, Bruce Hoppe, Director of Planning, re: Removal of Holding
Provision - 8 Goss Road, Lot 39, Plan 791 - Sharon Bellisle (Van Noort) be received
and adopted.
2. That the Clerk bring forward the appropriate by-law for Council's consideration.
3. And Further That Ms. Bellisle be advised of Council's decision on the matter.
Carried.
c) Report No. PD 2005-033, Bruce Hoppe, Director of Planning, re: Removal of Holding
Provision - 30 Highland Drive, Lot 3, Plan M-720 (Staples).
Motion No. CW-23
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. PD 2005-033, Bruce Hoppe, Director of Planning, re: Removal of Holding
Provision - 30 Highland Drive, Lot 3, Plan M-720 (Staples) be received and adopted.
2. That the Clerk bring forward the appropriate by-law for Council's consideration.
3. And Further That Ms. Staples be advised of Council's decision on the matter.
Carried.
d) Report No. PD 2005-034, Nick McDonald, Planning re: Appeals to OPA 16 and 17-
Declaration of Provincial Interest.
Motion No. CW-24
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. PD 2005-034, Nick McDonald, Planning Consultant, re: Appeals to OPA 16
and 17 - Declaration of Provincial Interest be received and adopted.
2. That staff be authorized to prepare, under the Mayor's signature, a request to the
Minister of Municipal Affairs and Housing to declare a Provincial Interest in the hearing
of OPA 16 and OPA 17.
3. And Further That the County of Simcoe be requested to support Council's request to the
Minister of Municipal Affairs and Housing.
Carried.
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Committee of the Whole Meeting - June 15, 2005
e) Report No. PO 2005-035, Bruce Hoppe, Director of Planning, re: Request to
Upgrade 5th Line North and to Obtain Severances on Suwala Property.
Motion No. CW-25
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. PO 2005-035, Bruce Hoppe, Director of Planning, re: Request to
Upgrade 5th Line North and to Obtain Severances on Suwala Property be
received and adopted.
2. That the proponent be advised that the Township is not in a position at this time
to assume the road improvement costs outlined in this report.
3. And Further That the proponent be encouraged to file an application for
consent for one additional lot (1 hectare in size) in order to preserve the limited
severance permissions which exist under the current regime should he decide
to pursue, alone or with other landowners, bearing the road improvement cost.
Carried.
10. IN-CAMERA:
Motion No. CW-26
Moved by Hughes, Seconded by Buttineau
It is recommended that we do now go In-Camera at 3:00 p.m. to discuss Property
and Legal Matters.
Carried.
Motion No. CW-27
Moved by Buttineau, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 3:35 p.m.
Carried.
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Committee of the Whole Meeting - June 15, 2005
a) Councillor Marshall, Verbal re: Property Matter.
Councillor Marshall distributed confidential correspondence dated May 8, 2005.
Motion No. CW-28
Moved by Hough, Seconded by Buttineau
It is recommended that the information from Councillor Marshall re: Property Matter
be received and that staff be authorized to investigate the matter.
Carried.
b) Jennifer Zieleniewski, CAO, re: Legal Matter (Warminster well).
Motion No. CW-29
Moved by Buttineau, Seconded by Hough
It is recommended that the confidential correspondence dated June 15, 2005 from
Jennifer Zieleniewski, CAO, re: Legal Matter (Warminster well) be received.
Carried.
11. ADJOURNMENT:
Motion No. CW-30
Moved by Buttineau, Seconded by Hough
It is recommended that we do now adjourn at 3:40 p.m.
Carried.
C) - JtJ
.
Mtyor, J. Neil Craig
Pennyco
v
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Committee of the Whole Meeting - June 15, 2005