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05 02 2005 History Minutes ',1 Oro-Medonte History Association Amended Meeting Minutes, 2 May 2005 ON# Members in attendance: Sheila Kirkland J adeen Henderson Allan Howard Geoffrey Booth Bruce Wiggins Councilor Ruth Fountain ir~G: COUNCIL' C.OFW.O Meeting called to order at 7 p.m. Previous minutes - MOVED by Bruce, SECONDED by Jadeen that the minutes of the 18 April 2005 meeting be accepted as circulated. PASSED. Business ArisinglUpdates: . Doors Open Huronia, 4-5 June - members discussed acquisition and placement of signage for tour. Sheila will book the canopy for the event. Fundraising activities were discussed. Sheila reported that 1,000 postcards can be printed at a cost of approximately $225 (Rose Printing). MOVED by Jadeen, SECONDED by Bruce, that 1,000 postcards (picture to be supplied by Jadeen) be purchased. PASSED. Next DOH meeting is 3 May - Sheila will attend. . Oro African Church - discussion about signage for summer hours of opening. J adeen suggested wording such as "African Church open to visitors." This might be augmented with the Association logo and a space beneath for days/times to be inserted, as needed. MOVED by Jadeen, SECONDED by Bruce, that in conjunction with Township staff, Jadeen design a sign for this purpose. PASSED. The site will be manned by Association members Sundays from 1-4 p.m. during the months of July and August. Bruce will bring a small display case to the Church on 'clean-up' day, scheduled for 3 June. Stone fence research ongoing. Sheila awaits summer issue of Harrowsmith for relevant article; Bruce cautions that big stones be used, so they can't be shied through a window! . Kith 'n' Kin - Loreen Rice Lucas has indicated that she will announce the book's release in her various columns appearing in community publications. Members congratulate Ms. Rice-Lucas on being nominated for Woman of the Year (Nel Carter A ward). Discussion occurred over member access to and assistance with future contributions to Kith 'n' Kin, and associated local genealogies. MOVED by Bruce, SECONDED by Allan, that Allan purchase three copies of Family Tree Maker software (approximately $30 each), to be loaned to Association members with the understanding that it will be returned upon resignation. PASSED. . Road Rally Bruce reported that tickets sales are a little slow, so members should try to encourage sales. Duties were discussed. Sheila reported that McDonald's drink cooler will be supplied. Discussion about creation of a map and overlay, to be handed to participants. Jadeen will write 3 or 4 small blurbs about items of local historical importance for this item. Members are reminded to wear official Association pins on event day. , \ , \ (\ \ '--'\. Oc - d- 2 . Reminders - Hillsdale Jail tour reminder to meet at gas station in town on 24 May at 7 p.m. Association response to Dwight NOITena proposal has been forwarded to Council. SCHA Annual General Meeting, featuring guest speaker Dr. Linda Ambrose, to be held 17 May at Bellfarm Banquet Hall (see previous minutes for details). New Business . The Association requests that Marilyn Pennycook, on behalf of the Association and Township, send a letter to Tim Crawford, requesting the return of all data related to the Medonte book, as well as any other Association-related Township property, as it is impeding our ability to caITY out our work. . Loreen Rice-Lucas has inquired about the possible reprinting of Hills of Oro- Sheila will investigate and respond. Noted - already parts reprinted in new Medonte book. . Historical map of Township - Sheila will contact Chamber of Commerce member Rick Dorey regarding the acquisition of this in time for Doors Open Huronia. Correspondence . Sheila received an email from Calgary requesting info on Chisamore family. Sheila will respond. Also received a request from Windsor regarding the McLarty family. Jadeen will respond. . Jadeen received an inquiry from B.C., seeking information on the Anderson family. . Sheila had a telephone conversation with Oro Fair Board, which wants to assume management of old Town Hall at fair grounds. As Association materials are there, Sheila will write a letter of understanding confirming that although the artifacts will be in their care, the Association, on behalf of the citizens of the Township, remains the custodian of said materials. Next mecting Monday ]6 May 2005, 7 p.m. at the Northway restaurant.