05 11 2005 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, May 11, 2005 @ 9:05 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul
Gravelle, Treasurer; Ron Kolbe, Director of Building and By-Law
Enforcement; Jerry Ball, Public Works Superintendent; Joe
Casey, Director of Fire and Emergency Services; Keith
Mathieson, Director of Engineering and Environmental Services;
Andria Leigh, Planning Department, Chris Carter, Manager of
Recreation and Community Services
Also Present:
Stacey Patchell, John Markov
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Hughes, Seconded by Hough
It is recommended that the following items be added to the agenda for
consideration:
5. CORRESPONDENCE:
e} Lorna Sommers, Secretary, Rugby Women's Institute, correspondence dated
May 10, 2005 re: Township of Oro-Medonte Pin Request.
6. FINANCE, ADMINISTRATION AND FIRE:
e) Councillor Fountain, re: Municipal Cultural Planning Forums Meeting Update,
April 19, 2005.
f) Deputy Mayor Hughes, re: Update on Garbage, County Information.
7. PUBLIC WORKS
a} Report No. PW 2005-05, Jerry Ball, Public Works Superintendent, re: 2005
Vehicle Quotations.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Buttineau, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, May 11, 2005 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Crawford declared a conflict of interest on Item 6a) #7 re: 2005 Grant
Requests [Oro Station Hall] because he is a Trustee of the Oro Station Hall.
Councillor Crawford left the room and did not participate in any discussion or vote on
this item.
4. DEPUTATIONS:
a) John Markov, re: Easement over Lakeview Avenue.
Motion No. CW-3
Moved by Hughes, Seconded by Buttineau
It is recommended that the correspondence dated May 2, 2005 from John Markov,
re: Easement over Lakeview Avenue be received and referred to staff for a report.
Carried.
~ CORRESPONDENc~
a) WA Oakley, Treasurer, Coldwater Curling / Recreation Centre, correspondence
dated April 11 , 2005 re: Annual Report.
Motion No. CW-4
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated April 11 , 2005 from W A Oakley,
Treasurer, Coldwater Curling / Recreation Centre, re: Annual Report be received.
Carried.
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Committee of the Whole Meeting - May 11, 2005
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b) Paula Nichols, correspondence dated May 4,2005 re: Stone Ridge Estates and
the Proposed Closure of Hepinstall Place and Sunset Crescent.
Motion No. CW-5
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence dated May 4, 2005 from Paula Nichols,
re: Stone Ridge Estates and the Proposed Closure of Hepinstall Place and Sunset
Crescent be received.
Carried.
c) Anna Knowles, Deputy Clerk, Town of East Gwillimbury, correspondence dated
April 15, 2005 re: Aggregates Act.
Motion No. CW-6
Moved by Hough, Seconded by Buttineau
It is recommended that
1. the correspondence dated April 15, 2005 from Anna Knowles, Deputy Clerk,
Town of East Gwillimbury, re: Aggregates Act be received;
2, That the Township of Oro-Medonte support the Town of East Gwillimbury's
request that the Ministry of Natural Resources review and amend the royalty
payment of 4 cents, which lower tier municipalities have received for more than a
decade, and that this royalty be increased by 5 cents and further that this
amendment be in place for the beginning of the year 2006;
3. And Further That the Ministry of Natural Resources also review and increase the
royalty payment for upper tier municipalities and for the rehabilitation of
abandoned pits.
Carried.
d) Peter Kurtz, correspondence dated April 21, 2005 re: Trucks on Queen Street.
Motion No. CW-7
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence dated April 21, 2005 from Peter Kurtz,
re: Trucks on Queen Street be received and referred to staff for a response under
the Mayor's signature.
Carried.
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Committee of the Whole Meeting - May 11, 2005
e) Lorna Sommers, Secretary, Rugby Women's Institute, correspondence dated
May 10, 2005 re: Township of Oro-Medonte Pin Request.
Motion No. CW-8
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated May 10, 2005 from Lorna
Sommers, Secretary, Rugby Women's Institute, re: Township of Oro-Medonte Pin
Request be received and further that the Rugby Women's Institute be granted 65
pins to present at the Women's Institute District Annual Meeting on May 12, 2005.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Paul Gravelle, Treasurer, 2005 Grant Requests.
Motion No. CW-9
Moved by Hughes, Seconded by Hough
It is recommended that the information re: 2005 grant requests by Paul Gravelle,
Treasurer be received; and further that the 2005 grant requests be approved in the
following amounts:
2005
APPROVED
Information Orillia 50.00
Oro Agricultural Societv 500.00
Huronia Hospitals Foundation 500.00
Oro-Medonte Horticultural Society 1,000.00
Oro-Medonte Children's Choir 500.00
North Simcoe Soil & Crop 60.00
Ruobv Communitv Hall 1,000,00
Crime Stoooers 500.00
Couchiching Jubilee House 500.00
Coldwater Music Festival 25.00
Coldwater & District Aoricultural Societv 200.00
Oro-Medonte Communitv Policino Committee 600.00
Annual Remembrance Dav Ceremonv 300.00
Simcoe County Plowino Match 200.00
United Senior Citizens Ontario 500.00
Carried.
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Committee of the Whole Meeting - May 11, 2005
.
Councillor Crawford declared a conflict of interest on this item because he is a
Trustee of the Oro Station Hall. Councillor Crawford left the room and did not
participate in any discussion or vote on this item,
Motion No. CW-10
Moved by Hough, Seconded by Marshall
It is recommended that the Oro Station Hall grant request in the amount of
$1,000.00 be approved.
Carried.
b) Report No. TR 2005-10, Bonnie McPhee, Accounting Clerk, re: Statement of
Accounts, April 2005.
Motion No. CW-11
Moved by Crawford, Seconded by Marshall
It is recommended that Report No. TR 2005-10, Bonnie McPhee, Accounting Clerk,
re: Statement of Accounts, April 2005 be received; and further that the accounts for
the month of April, 2005 totalling $966,323,83 be received.
Carried.
c) Report No. FD 2005-10, Joe Casey, Director of Fire and Emergency Services,
re: Fire Report for the Month of March, 2005.
Motion No. CW-12
Moved by Fountain, Seconded by Crawford
It is recommended that Report No. FD 2005-10, Joe Casey, Director of Fire and
Emergency Services, re: Fire Report for the Month of March, 2005 be received.
Carried.
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Committee of the Whole Meeting May 11, 2005
d) Report No. PR 2005-02, Chris Carter, Manager of Recreation and Community
Services, re: Update - Survey Results for the Needs Analysis for the
Development of Parkland (Sugarbush, Horseshoe Valley, Craighurst, Edgar,
Bidwell).
Motion No. CW-13
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. PR 2005-02, Chris Carter, Manager of
Recreation and Community Services, re: Update - Survey Results for the Needs
Analysis for the Development of Parkland (Sugarbush, Horseshoe Valley,
Craighurst, Edgar, Bidwell) be received for information only; and further that staff be
authorized to host 2 public workshops on Tuesday, May 31,2005 @ 7:00 p.m, and
Saturday, June 4, 2005 @ 10:00 a.m. at the Bay of the Horseshoe Valley Fire
Station to present the survey results and solicit comments from the public.
Carried.
e) Councillor Fountain, re: Municipal Cultural Planning Forums Meeting Update,
April 19, 2005.
Discussion. Information and brochures to be available in the Clerk's Office.
f) Deputy Mayor Hughes, re: Update on Garbage, County Information.
Discussion.
7. PUBLIC WORKS:
a) Report No. PW 2005-05, Jerry Ball, Public Works Superintendent, re: 2005
Vehicle Quotations.
Motion No. CW-14
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. PW 2005-05, Jerry Ball, Public Works Superintendent, re: 2005
Vehicle Quotations be received and adopted;
2. And Further That the Public Works Superintendent be authorized to purchase
one F150 Pick-Up; one E250 Cargo Van; one Taurus; and one R10X Ranger
from Bourgeois Motors at a total cost of $101,073.50 (taxes included),
Carried.
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Committee of the Whole Meeting - May 11, 2005
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2005-21, Keith Mathieson, Director of Engineering and
Environmental Services, re: Freskiw Farms Barrie North Inc, - Site Plan
Agreement - Part of Lot 19, Concession 13, Being all of PIN #58548-0053 (Lt) -
Part of Lot 19, Concession 13, Part 1, 51 R-8797, Being part of PIN #58548-0141
(Lt).
Motion No. CW-15
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. EES 2005-21, Keith Mathieson, Director of Engineering and
Environmental Services, re: Freskiw Farms Barrie North Inc. - Site Plan
Agreement - Part of Lot 19, Concession 13, Being all of PIN #58548-0053 (Lt) -
Part of Lot 19, Concession 13, Part 1,51 R-8797, Being part of PIN #58548-
0141 (Lt) be received and adopted.
2, That the Township of Oro-Medonte enter into a Site Plan Agreement with
Freskiw Farms Barrie North Inc. to permit specialized agricultural use
(greenhouses).
3. That the Clerk prepare the appropriate by-law for Council's consideration.
4. And Further That Freskiw Farms Barrie North Inc. be notified of Council's
decision.
Carried.
9. BUILDING, PLANNING AND DEVELOPMENT:
None.
10. IN-CAMERA:
Motion No. CW-16
Moved by Fountain, Seconded by Marshall
It is recommended that we do now go In-Camera 11: 1 0 a.m. to discuss a Personnel
Matter.
Carried.
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Committee of the Whole Meeting - May 11, 2005
Motion No. CW-17
Moved by Crawford, Seconded by Marshall
It is recommended that we do now Rise and Report from In-Camera at 11 :25 a.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter (Norrena).
Motion No. CW-18
Moved by Marshall, Seconded by Crawford
It is recommended that the confidential correspondence presented by Jennifer
Zieleniewski, CAO, re: Personnel Matter (Norrena) be received; and further that Mr.
Norrena be advised that Council is not in a position at this time to support his project
but wish him well in his endeavours,
Carried.
11. ADJOURNMENT:
Motion No. CW-19
Moved by Crawford, Seconded by Fountain
It is recommended that we do now adjourn at 11 :27 a.m.
Carried.
./&J
2r, J. Neil cra~
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Committee of the Whole Meeting - May 11,2005