05 11 2005 COW Agenda
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, MAY 11, 2005
TIME: 9:00 a.m.
1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
a) 9:00 a.m. John Markov, re: Easement over Lakeview Avenue.
5. CORRESPONDENCE:
a) W.A. Oakley, Treasurer, Coldwater Curling / Recreation Centre, correspondence dated
April 11 , 2005 re: Annual Report [attachment distributed under separate cover].
b) Paula Nichols, correspondence dated May 4, 2005 re: Stone Ridge Estates and the
Proposed Closure of Hepinstall Place and Sunset Crescent.
c) Anna Knowles, Deputy Clerk, Town of East Gwillimbury, correspondence dated April
15, 2005 re: Aggregates Act.
d) Peter Kurtz, correspondence dated April 21, 2005 re: Trucks on Queen Street.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Paul Gravelle, Treasurer, 2005 Grant Requests [distributed under separate cover].
b) Report No. TR 2005-10, Bonnie McPhee, Accounting Clerk, re: Statement of Accounts,
April 2005.
c) Report No. FD 2005-10, Joe Casey, Director of Fire and Emergency Services, re: Fire
Report for the Month of March, 2005.
d) Report No. PR 2005-02, Chris Carter, Manager of Recreation and Community Services,
re: Update - Survey Results for the Needs Analysis for the Development of Parkland
(Sugarbush, Horseshoe Valley, Craighurst, Edgar, Bidwell).
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2005-21, Keith Mathieson, Director of Engineering and Environmental
Services, re: Freskiw Farms Barrie North Inc. - Site Plan Agreement - Part of Lot 19,
Concession 13, Being all of PIN #58548-0053 (Lt) - Part of Lot 19, Concession 13, Part
1,51 R-8797, Being part of PIN #58548-0141 (Lt).
9. BUILDING, PLANNING AND DEVELOPMENT:
None.
10. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
11. ADJOURNMENT:
2
\' \
ADDENDUM
COMMITTEE OF THE WHOLE MEETING
Wednesday, May 11, 2005
5. CORRESPONDENCE:
e) Lorna Sommers, Secretary, Rugby Women's Institute, correspondence dated May
10,2005 re: Township of Oro-Medonte Pin Request.
7. PUBLIC WORKS
a) Report No, PW 2005-05, Jerry Ball, Public Works Superintendent, re: 2005 Vehicle
Quotations,
,
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May 2"d, 2005
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MAY 0 , 2005
ORO-MEDONTE
TOWNSHIP
John & Lisa Markov
] 6 Barbara A venue,
Compo 803, RR]
Oro Station, ON
1.01. 2EO
Tel: 705-487-0101
ATTN:
Marilyn Pennycook
Mayor and Members of Council,
Re: Deputation - Easement over Lakeview Avenue
Please consider this request to be put on the Council agenda for the next township council
meeting, May] ] th 2005, as a deputation with respect to the following details and attachments.
In late February 2005 we received a letter from the Township ofOro-Medonte dated
February 15,2005 (attachment #]). This letter indicated that we are now required to obtain an
easement over Lakeview A venue to permit legal access to our residence and that we are to bear
all the costs. As well, the letter indicated that we will not be able to purchase the north half of
Lakeview A venue that adjoins our property or any of the road allowances on our property. I
spoke to Andrea Leigh about these issues a couple of days after receiving the letter and she
indicated that I should speak to Jennifer Zieleniewski about these matters and then request a
deputation before Township Council to discuss some concerns and issues. I have not been able to
successfully schedule a meeting with Jennifer and don't want to delay this matter any longer.
There is some history I must explain regarding these recommendations.
. In June of200 I, my wife and I purchased a 50 acre parcel ofland north of Lakeshore
Road between the 7'h and 8th concession. It is an old unregistered plan of subdivision
(606) with road allowances throughout.
. On April 17th 200 I I had a meeting with Andrea Leigh and Jerry Ball, before we
purchased the land we now own at the end of Barbara Avenue. Jerry Ball stated that
there would be no problem building a laneway offthe end of Barbara A venue to access
our property so that we could build a single family dwellin. Andrea stated that the
Township would probably sell us the entire portion ofthe road allowance between the
property and the end of Barbara Avenue (north and south portion of Lakeview where the
laneway crosses it).
. On July 17'h 200 I I had a meeting with Andrea Leigh, Jerry Ball and Keith Matheson. I
asked what would be required to cross the road allowance. At that time I was told by
Jerry Ball that I would have to send a letter requesting permission to cross the road
allowance until such time as it is conveyed to us which I did (attachment #2).
. On July 19th 200] in a conversation with Andrea Leigh I asked if we would require any
special permit to cross the road allowance and was told no.
. On July] 9th 200 I, before we received our building permit, I had a conversation with
Marylin Pennycook and she informed me that there was a by-law to close and convey all
of Lakeview (Ref plan 5 I R20265). The road was stopped up and closed but we would
not be able to purchase it straight away because we had deeded the lots we had purchased
on 3 separate deeds and the surveys would have to be revised.
. We were granted a building permit in October of 200 I and commenced construction of
our home.
. On November 20,2001 we received a letter from Jerry Ball indicating that there were no
issues with us crossing Lakeview to access our home (attachment #3).
. We built our home and received our occupancy permit in June of 2002.
Through this entire process we have followed every directive from the township with respect to
the construction of our home. I have followed up a number of times on the issue of purchasing
not only the north portions of Lakeview that adjoin our property but all of the road allowances on
the property. I never received any official correspondence in writing from the Township on these
issues.
In a conversation with the acting planner in the winter of 2004, while Andrea Leigh was on
maternity leave, I was told that the road allowances didn't theoretically exist as the unregistered
plan had been around for so long and had surpassed a reasonable amount of time with no
realization of the development detailed on the plan. I was told we would eventually get all the
road allowances back because of this. At this point I didn't pursue the road allowance issue any
further. Andrea Leigh and Marilyn Pennycook have both recently indicated to me that this
information from the then acting planner was misleading and incorrect.
The letter from February IS 2005 causes me some concern because it appears that there has been
a change in policy over tbe issue of crossing Lakeview and now I am expected to pay for an
easement. This is a policy change that affects legal access to the property that I am currently
living on and paying taxes on. I was never notified that these new policies were being considered
and now I am left without legal access to my property. Since receiving the letter from Jerry Ball
on November 20t", 200 I I have received no correspondence from the Township of Oro-Medonte
regarding Lakeview or an easement requirement if I did not purchase the land by a certain date.
While 1 have had discussions over the telephone and at the township office with the Clerk and
different planners over the last 2 years, the direction of these individuals has been conflicting at
times.
From my perspective, if the opportunity to purchase the adjoining portion of Lakeview required
to legally access my property was coming to an end I should have been notified and given the
opportunity to purchase it. Since this option was not offered to me and the Township has
rendered me without legal access to my property, the Township should be liable to pay any
charges required to implement an easement to allow me legal access to my property.
I would be happy to present this information to the township council as a deputation and answer
any questions regarding these issues.
,~
fYVIf{UL 0\/ /' (} 1TA-alfYIfN/ sP} {
THE CORf'ORA liON Of THE
148 Une 7 5" Box 100
(1m, Ontario LDL IXO
Phone (705) 487-2171
Fay (70S) 487-0 j 33
VvW\V .0,-0- nv:'(10n tc _c>c
John and Lisa Markov
16 Barbara Avenue
R. R. #1
Oro Station ON
LOL 2EO
February 15, 2005
Dear Mr. and Mrs. Markov:
Re:
Concession 8, Pt Lots 26 & 27, Un Reg Plan 606, Lots 147-156 & 184-193,
AND Un Reg Plan 606, Lots 194-203 & 229-238, 16 Barbara Avenue, AND
Un Reg Plan 606, Lots 239-248 & 270-279, AND Un Reg Plan 606, Lots 280-
289 & 310-319, Township of Ora-Medonte
On January 12, 2005 Report ADM2005-002 was adopted by Council regarding a request for an
easement over Lakeview Avenue and Sunnyside Avenue. At that time the recommendation
was that no additional easements be granted over Lakeview Avenue, Sunnyside Avenue,
Symond Avenue etc. without the roads being brought up to municipal standard in accordance
with Township policy. Further to this, the report indicates that Council denied a request to
purchase a portion of Lakeview Avenue and resolved that the closed road allowances on Plan
606 known as Cedar Walk, Jory Avenue, Hambly Avenue, Palling Avenue, Sunnyside Avenue
and Indian Trail be retained until such time as an assessment is made of drainage management
needs in the area.
A copy of the report adopted by Council is attached for your review. I believe the
recommendations are self-explanatory. Recommendations # 4 and 5 specifically addressed
your properties. If you require further information please do not hesitate to contact me directly.
Yours truly,
---1..L~~.)
Andria Leigh, MCIP; RPP
Director of Planning
cc. Jennifer Zieleniewski, C.A.O.
Marilyn pennycook, Clerk
Property Files 010-009-47903 & 010-009-47904
& 010-009-47905 & 010-009-47906
-4
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
ADM2005-002 Committee of the Whole Marilyn Pennycook
Subject: Department:
Council Administration
Request for Easement
C.ofW. (Richardson) Date: January 12, 2005
Lots 26 and 27, Concession 8,
Motion # Plan 606, Lots 280 to 289 and R.M. File #: D15-014160
310 to 319 (Oro)
Date: Rol/#:
010-009-479-06
I BACKGROUND:
I
A request for a grant of an easement over an unopened portion of Lakeview Avenue and Sunnyside Avenue to
provide access to Lots 280 to 289 and 310 to 319, Plan 606 was received by Council on October 27,2004 and
referred to staff for a report (Attachment #1). Mr. and Mrs, Richardson, the applicants, are not the current
owners of the property that is the subject of their request. (Attachment #2)
In considering this request, staff reviewed the status of all the lots within Plan 606 which abut Lakeview
Avenue on the north side (Attachment #3). A brief history of these lands is provided for clarification.
. In 1990, the former Township of Oro stopped up and closed Parts 1 to 15 of Lakeview Avenue. Part 7,
to the east of Barbara Avenue was sold in 2000. All of the other parts continue to be owned by the
Township.
· In June of 2000, the lands within Plan 606 abutting Lakeview Avenue on the north side were purchased
by John Markov. Mr. Markov has since sold portions of this property to two new owners (McKay/Young
and Heatherington). Mr. Markov has constructed and resides in a single detached dwelling on Lots
201 to 203 and 229 to 231, Plan 606.
No easement has been granted to date to allow Mr. Markov access to his property (16 Barbara Avenue
- Lots 194 to 203 and 229 to 238 Plan 606) over Lakeview Avenue. An entrance permit and building
permit were issued in 2001.
l\q-5
. In July of 2002, the Committee of Adjustment approved an easement over Symond Avenue to Barbara
Young and Kris McKay to permit access to Lots 73, 74, 75, 77 and 78 (west side of Symond) and Lots
70 to 72 (east side of Symond), Plan 798.
The easement granted to Barbara Young and Kris McKay to permit access to Lots 73, 74, 75, 77 and
78 (west side of Symond) and Lots 70 to 72 (east side of Symond), Plan 798 was granted by the
Committee of Adjustment on interpretation that the Official Plan gave the Committee the authority to
grant new rights-of-way for access to existing land locked parcels. The intent of the policy was that the
Committee had this authority over private lands - not over public lands.
More than a year has passed since the conditions of consent were imposed by the Committee of
Adjustment. No easement has been registered over Symond Avenue, therefore the consent has
lapsed. The Committee of Adjustment decision did not approve an easement for McKay/Young over
Lakeview Avenue to access Lots 327 to 329 and 351 to 353, Plan 606.
. In July of 2004 Council denied a request to purchase a portion of Lakeview Avenue and resolved that
the closed road allowances known as Lakeview Avenue/Symond Avenue, as well as the
unopened road allowances on Plan 606 known as Cedar Walk, Jory Avenue, Hambly Avenue,
Palling Avenue, Sunnyside Avenue, and Indian Trail be retained until such time as an
assessment is made of drainage management needs in the area.
. In August of 2004 Council granted an easement over the unopened portions of Lakeview Avenue and
Cedar Walk to the owners of Lots 98 to 107 and 137 to 146, Plan 606 to allow ingress and egress to
and from their property (Heatherington).
The easement to Heatherington (owners of Lots 98 to 107 and 137 to 146, Plan 606) was granted by
Council on the premise that a precedent had been set in the Committee of Adjustment's decision to
allow the McKay/Young easement. As noted in the CAO's comments on the report to Council, the
easement provision was granted "until such time as the Official Plan is amended". The Official Plan
has since been amended (OPA#17) by resolution of Council to accurately reflect the intent that the
policy applies apply to private lands only. This OPA has been approved by the County; however, it is
now under appeal.
This easement has not been transferred to the Heatheringtons as yet. It is recommended that the
Heatheringtons be advised of the process required to complete the easement (survey, transfer
documents, etc.) and that they be further advised that no building occupancy will be issued by the
Township until such time as the easement has been registered, including the required waiver
documents.
t ANALYSIS:
~
Given Council's recent decision to retain the ownership of the closed portions of Lakeview Avenue and the
remaining unopened road allowances in Plan 606 pending the assessment of drainage management needs,
the sale and transfer of the closed portions of Lakeview Avenue to permit access to the subject lands is not an
option.
The Official Plan currently states that it is the policy of the Township to "restrict new development on private
roads or individual rights-of-way". On this basis, Section H1.4.2 of the Official Plan states that new dwellings
are not permitted on existing private roads or individual rights-of-way, unless the road is brought up to
municipal standards and assumed.
. .
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CounCil has made its intention clear in the adoption of OffiCial Plan Amendment #17 that it is not the
Township's policy to permit easements over public municipal road allowances to provide access to parcels that
do not front on an opened and maintained public road. Section H1.4.2 of the Official Plan requiring that a
road be brought up to municipal standards and assumed before new dwellings are permitted has been applied
to other requests for building permits on unopened road allowance throughout the Township. This policy has
been further enhanced by the placement of holding provisions on parcel$ of land that do not front on assumed
pUblic highways/roads.
It is therefore recommended that no easement be granted over Lakeview Avenue and Sunnyside Avenue to
permit access to Lots 280 to 289 and 310 to 319, Plan 606 (Richardson).
It is recommended that John Markov, Barbara Young and Kris McKay be advised of the Township policy.
It is further ncommended that Mr. John Markov be required to obtain an easement over Lakeview Avenue to
permit legal access to his residence located on Lots 201 to 203 and 229 to 231, Plan 606 (16 Barbara
Avenue); all costs of this easement to be borne by Mr. Markov.
~ RECOMMENDATIONS:
t
It is recommended to Council:
1. That Report ADM2004-063 be received and adopted;
2. That the owners of Lots 98 to 107 and 137 to 146, Plan 606 (Heatherington) be advised of the process
required to complete the transfer of an easement (survey, transfer documents, etc.) and that they be
further advised that no building occupancy will be issued by the Township until such time as the easement
has been registered.
3. That Barbara Young and Kris McKay be advised that the consent has lapsed and that no future easement
will be granted by Council over Symond Avenue to permit access to Lots 73,74,75,77 and 78 (west side
of Symond) and Lots 70 to 72 (east side of Symond), Plan 798; and further that no future easement will be
permitted over Lakeview Avenue to permit access to Lots 320 to 329 and Lots 351 to 360, Plan 606.
4. That John Markov be required to obtain an easement over Lakeview Avenue to permit legal access to his
residence located on Lots 201 to 203 and 229 to 231, Plan 606 (16 Barbara Avenue); all costs of this
easement to be borne by Mr. Markov.
5. That John Markov be advised of the Township policy and that no future easements will be permitted over
Lakeview Avenue for the balance of his property abutting the north side of Lakeview Avenue.
6. That John and Melissa Richardson be advised accordingly.
Respectfull
H'f)
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Marilyl'! Pennycook
Cler!(-l
ubmitteJ
C.A.O. Comments:
Date:
C.A.O.
Cf-o'f\.CLu--
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12 October 2004
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John & Melissa Richardson
604, 5th Line N.,
RR#1
Ora Station, ON
LOL 2EO
RECEIVED
A TTN: Marilyn PeJUlycook
Clerk
Oro-Medonte Township Council
OCT 1 9 1004
ORO-MEOONTE
tOWNSHIP
Mayor and Members of Council,
We are seriously considering purchasing a piece of property located on Sunnyside
A venue off Lakeshore Road. ]n order to access this piece of property we respectfully
request that council grant us an easement to this property. The legal description of the
property reads as:
CON 8 PT Lots 26 & 27
UN REG PLAN 606 Lots 280 to 289 & 310 to 3 I 9
We would like to build a single dwe]jing home in approximately three years on this
location if granted the easement.
Thank you for YOUT consideration in this matter.
Sincerely Yours,
J-V~~
John & Melissa Richardson
=.:
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Request for Easement 4 1I-r-1'f.lU!tlld]---I <2-
Richardson, '1.:'6
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Map printed on: Mon Nov 22 15:51:202004
Jisclalmer: This map Is not a legal survey!.
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Request for Easement
Lakeview Avenue
Map printed on: Tue Jan 04 10:01':42 2005
Disclaimer: This map is not a legal surveyL
Comments: .
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November 29,2001
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Attention: Jerry Ball, Superintendent of Roads, Township of Oro-Medonte
Re: Building Permit 516/01
Hi Jerry,
Weare building a home at 16 Barbara Avenue, Oro Station under Building Permit
516/01. We have been approved for a construction mortgage with TD Canada Trust and
are close to getting our first draw at the completion of our main floor slab. Our bank has
asked for a letter from the Township indicating the Township consents to us putting in a
private driveway across the closed Lakeview from the extension of Barabara Avenue to
our property until such time as it is conveyed to us at our expense. I spoke to Andrea
Leigh this morning and she indicated that you would be the appropriate person to provide
such a letter. We spoke about this in the summer and I know you have no issue with this.
Your attention to this would be greatly appreciated as this has just come up and our bank
will not forward us any funds until we provide this to them. If you could draft a letter I'd
be happy to come by and pick it up at you earliest convenience.
Thanks for your help,
J j !IJ/~
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JOhn Markov.
6 Seneca Lane
RR#4
Coldwater, ON LOK IEO
Tel 705-835-0164
Email johnrnarkov@sympatico.ca
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! HE CORPORATION Of THE
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148 Line 7 5., Box 100
Ora, Ontario LOL ZXO
Phone (705} 487-2!71
Fax (705) 487-0133
W'llW.township.oro-medon.te.on,Ci\
November 30, 2001
John Markou
6 Seneca lane
RR4
Coldwater On
LOKIEO
Re: Construction on 16 Barbara Avenue
Dear Mr. Markou:
In regards to the construction of your new home located at 16 Barbara Avenue, I wish to
advise you that I have no concerns with you constructing a private driveway. This
driveway would be extension of Barbara Avenue and cross over the Right Of Way of
Lakeview. This will give you access to your new home.
Trusting this information is satisfactory.
Sincerely,
~6~
Jerry Ball, C.R.S.S.
Public Works Superintendent
JB/th
Coldwaler Curling/9t(!Cfr}alion Cenlre
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9 Michael Anne Dr. Box 226, Coldwater, Ontario LOK lEO (705) 686-3946
April II, 2005
~EIVED I
APR 1 5 2005
ORO-MEDONTE
TOWNSHIP
Mayor and Council
Township of Severn
P.O. Box 159
Orillia, Ontario
UV 613
RE: Coldwater Curling! Recreation Centre
Dear Mayor Sled and Severn Council:
Another year has past and once again we submit to council our annual report on the
status and activities of the Coldwater Curling Recreation Centre. Registration is at 283 full
time curlers. (9% over our 5 year objective) Our fees are still the lowest in the area, allowing
families of all incomes to enjoy the sport.
We have added a full day of day curling which is predominately seniors. We operate
the facility 6 - 7 days a week with open curling on Sunday afternoons from 2pm to 4pm. Open
curling is open to any individual with instruction at no cost.
Again this year we provided free curling time complete with instruction from certified
coaches to all area schools 4 mornings and 2 afternoons a week to local area schools, public and
high schools. The bantam and junior rock curler programs are over full with youngsters
requesting more time and more program time available. We have some future OCA and CCA
champions amongst our bantams. This is our fifth season that all children under the age of 19
participate for free.
Team Sherry Middaugh and Team Glen Howard both curl out of the Coldwater Curling!
Recreation Centre and they have brought world wide recognition to Coldwater.
This year we held our 2nd annual "Curl for the Cure" and raised $17,000.35 towards the
Canadian Breast Cancer Foundation.
.
During the year we had no major repairs or renovations. We are enclosing a financial
statement for year end June 30, 2004 along with confinnation of bank balances as prepared by
Shirriff, Sedgwick, Post & Whittier. These yearly reports are intended to keep the TO\vnship
aware of the financial status and activities of the Coldwater Cur1inglRecreation Centre as per the
Municipal Capital Faci1ity Agreement.
Our Executive as of result of annual meeting of April 5, 2005
President - Don Whitfield
Past Pres - Dennis Mckee
Vice Pres - Wayne Strangways
Secretary - Donna Athron
Treasurer - Wendy Oakley
Should you have any questions regarding this report or the financial statements please
contact us at (705) 686-3946
Sincerely,
H GO-k I~
W. A. Oakley .~
Treasurer
Coldwater Cur1inglRecreation Centre
c.c. Mayor & Council
Township ofOro-Medonte
>
COLDWATER & DISTRICT CURLING CLUB
Financial Statements
Year ended June 30, 2004
(Unaudited)
~
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COLDWATER & DISTRICT CURLING CLUB
Financial Statements
(Unaudited)
Year ended June 30, 2004
Contents
Notice to Reader
Balance Sheet
Statement of Accumulated Surplus
Statement of Revenue and Expenditures
Statement of Cash Flows
Notes to Financial Statements
s
6&7
1
2
3
4
5
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Af~
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--_..__..------~-~~-~
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SEDGWICK Kf~i: ~ '~ POST & WHITTIERLLP
~~~~----~-~
CHARTERED ACCOUNTANTS
\
J (Jordon Sed~'1c1<::, SBA. CF'R CA
Randolph M. Post. CA
James W. Whittier, BESe, CA
C. Peter Sh1rriff, BA, CA (H.et.)
Continuing the practice qf
.Jan1es W. McCready, CA
NOTICE TO READER
We have compiled the balance sheet of COLDWATER & DISTRICT CURLING CLUB as at June 30,
2004 and the statements of accumulated surplus, revenue and expenditures and cash flows for the
year then ended from information provided by management. We have not audited, reviewed or
otherwise attempted to verify the accuracy or completeness of such information, Readers are
cautioned that these statements may not be appropriate for their purposes.
~ ~ f()Sf of wU4u. L/...p
CHARTERED ACCOUNTANTS
Midland, Ontario.
October 13, 2004
1
266 King Street. Midland, Ontario L4R 3M3 705 527-6555 Fax 705 528-7050
COLD WATER & DISTRICT CURLING CLUB
Balance Sheet
(unaudited)
June 30, 2004, with comparative figures for 2003
2004 2003
Assets
Current assets
Cash $ 46,009 $ 33,255
Bank-general account 515 558
Due from Coldwater Curling Building
Fundraising Association 140 745
Inventory 646 265
47,310 34,823
Capital assets (note 5) 715,704 755,266
Guaranteed investment certificates (note 4) 164,417 136,166
$ 927,431 $ 926,277
Liabilities and Accumulated Surplus
Current liabilities
Accounts payable
Deferred advertising revenue (note 6)
$ 9,427
16,759
26,186
901,245
$ 4,296
22,345
26,641
899,636
Accumulated Surplus
$ 927,431
$ 926,277
See Notice to Reader dated October 13, 2004.
On behalf of the Board:
Director
Director
2
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4l I.ff
/
/ COLDWATER & DISTRICT CURLING CLUB
/
/
/
Statement of Accumulated Surplus
(Unaudited)
Year ended June 30, 2004, with comparative figures for 2003
2004 2003
Balance, beginning of year $ 899,636 $ 898,668
Net income for the year 1,609 968
Balance, end of year $ 901,245 $ 899,636
See Notice to Reader dated October 13, 2004,
3
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~LDWATER & DISTRICT CURLING CLUB
//
/
/
/
/
Statement of Revenue and Expenditures
(Unaudited)
Year ended June 30, 2004, with comparative figures for 2003
2004 2003
Revenue
Advertising income $ 18,526 $ 22,057
Bar revenue 34,697 30,486
Bonspiel revenue 14,437 13,751
Curling registration 45,631 41,059
Donations 200 505
Fundraising revenue 25,035 15,099
Ice rental 5,622 5,105
Youth services 5,900 2,450
Other 7,047 8,498
157,095 139,010
Expenses
Accounting and legal 2,800 2,800
Advertising and promotion 1,130 881
Bar expense 17,717 15,173
Bank charges and interest 230 353
Bonspiel expense 6,755 4,990
Caretaking expense 1,197 889
Fundraising expense 17,078 7,286
General and administrative 707 1,027
Ice making 16,402 12,936
Insurance 8,331 7,279
Management fees 7,800 8,500
Membership fees 3,437 3,689
Miscellaneous 4,485 4,547
Registration expense 1,608
Repairs and maintenance 3,389 3,575
Training expenses 59
Utilities 16,710 19,784
Youth services 1,139 124
110,915 93,892
Income prior to amortization 46,180 45,118
Less: amortization of club facilities (note 5) 44,571 44,150
Excess of revenue over expenditures for the year $ 1,609 $ 968
See Notice to Reader dated October 13, 2004.
4
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COLD WATER & DISTRICT CURLING CLUB
Statement of Cash Flows
(Unaudited)
Year ended June 30, 2004, with comparative figures for 2003
2004 2003
Cash Provided by (used in)
Operations
Net revenue for the year $ 1,609 $ 968
Add item not affecting cash
Amortization 44,571 44,150
46,180 45,118
Changes in non-cash working capital components
Accounts receivable 605 (76)
Inventories (381) 141
Accounts payable and accrued liabilities 5,131 (828)
Deferred advertising revenue (5,586) (7,450)
45,949 36,905
Investing
Increase in guaranteed investment certificates (28,229) (13,439)
Expenditures on recreation facility and equipment (5,009) (6,850)
(33,238) (20,289)
Net change in cash position 12,711 16,616
Cash position, beginning of year 33,813 17,197
Cash position, end of year $ 46,524 $ 33,813
See Notice to Reader dated October 13, 2004.
5
~
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\
GOLDWATER & DISTRICT CURLING CLUB
Sq - \0
Notes to Financial Statements
(Unaudited)
Year ended June 30, 2004
1. Incorporation
The Coldwater & District Curling Club (CDCC) was incorporated March 14, 1985 under the
Ontario Business Corporations Act.
Under supplementary letters of patent dated November 26, 1994 the incorporation document
was amended so that upon dissolution of the corporation and after payment of all debts and
liabilities, the remaining property shall be distributed or disposed of to charitable organizations or
to organizations the objects of which are beneficial to the community.
2, Municipal capital facility agreement
Under an agreement dated December 9, 1999 between Coldwater & District Curling Club
(CDCC) and the Corporation of the Township of Severn, the Township conveyed certain
properties to CDCC to be used for the express purposes of a curling rink, public recreation
facility and community policing office, It was agreed that no municipal or school taxes would be
levied on the property and the CDCC is to pay 5% of the costs incurred with regard to the
maintenance of a storm water management pond. Under the agreement the land and buildings
revert to the Township on May 1, 2019.
3. Lease agreement
Under a lease agreement entered into with the Coldwater Curling Building Fundraising
Association (CCBFA), the organization has leased its property to the CCBFA at a nominal rental
rate, but subject to the provision of the "Municipal Facility Agreement" dated December 9, 1999
between the Coldwater & District Curling Club and the Corporation of the Township of Severn,
4, Guaranteed investment certificates
The guaranteed investment certificates have been designated for the following purposes:
Prepaid advertising $ 22,873
Operating reserve 30,142
Capital reserve 111,402
$ 164,417
6
~
..All i_
.E!.~W
\
COLDWATER & DISTRICT CURLING CLUB
-\
Notes to Financial Statements
(Unaudited)
Year ended June 30, 2004
5. Recreation facility
Funds raised by the CCBFA through projects. donations and grants have been utilized in the
construction of a curling rink facility operated by Coldwater & District Curling Club and in the
promotion of curling by young people in the area,
The facility is recorded at known cost less GST rebates:
2004 2003
Clubroom $ 118,725 $ 114,166
Curling building 509,453 509,453
Curling rocks 32,874 32,874
Ice making supplies 11,706 11,706
Kitchen 16,736 16,736
Outside services 26,378 26,378
Professional fees 38,885 38,885
Refrigeration plant 92,377 92,377
Supervision 10,658 10,208
Township of Severn 33,632 33,632
891,424 886,415
Less: accumulated amortization (175,720) (131,149)
$ 715,704 $ 755,266
Under the terms of the Municipal Capital Facility Agreement, the facility reverts to the Township
of Severn in May, 2019, The facility is therefore being amortized on a straight line basis at the
rate of 5% per annum.
6, Deferred advertising revenue
As part of the fundraising activities, advertising within the new facility was sold on the basis of a
five year program payable in advance. The estimated value of advertising revenue relating to
future years has been deferred in the accounts and funded by guaranteed investment
certificates,
7
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East GWllhmbury
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19000 Leslie Street
Sharon, Ontario LOG lVO
Te!: (905) 478-4282
Fax: (905) 478-2808
E-mail: town@eastgwi1Iimbury.ca
April 15, 2005
Mnnicipalities of Ontario
Mayor and Members of Council:
Re: Af!f!ref!ates Act
At its regular meeting on March 29, 2005, the Municipal Council of the Town of East
Gwillimbury adopted the following resolution:
"WHEREAS, The Aggregates Act in 1990 established a royalty for lower tier municipalities of 4
cents per tonne to be paid to the host municipality each year based on the annual tonnage extracted in that
particular municipality;
AND WHEREAS, The royalty has not changed since 1990 notwithstanding the fact that inflation
has dramatically increased the cost of road construction and maintenance and the provision of other
essential services for which this royalty was intended to assist municipalities;
AND WHEREAS, The royalty presently paid to upper tier municipalities and for the
rehabilitation of abandoned pits has also not been increased;
BE IT THEREFORE RESOLVED:
1. THAT the Municipal Council of the Town of East Gwillimbury hereby fonnally requests
that the Ministry of Natural Resources review and amend the royalty payment of 4 cents, which
lower tier municipalities have received for more than a decade, and that this royalty be increased
by 5 cents and further that this amendment be in place for the beginning of the year 2006.
2. THAT the Ministry of Natural Resources also review and increase the royalty payment for
upper tier municipalities and for the rehabilitation of abandoned pits.
3. THAT a copy of this motion be sent to the Minister of Natural Resources, Julia Munro,
M.P.P. and the Association of Municipalities of Ontario for circulation to all municipalities in the
Province of Ontario for support."
The Town of East Gwillimbury Municipal Council respectfully requests support for this
resolution from all Municipalities in the Province of Ontario.
Yours truly,
Anna M. Knowles
Deputy Clerk
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APR 2 6 2005
ORO-MEOONTE
TOWNSHIP
Page 1 of 1
Tamara Obee
Se..
From: Lorna Sommers
Sent: Tuesday, May 10, 20051:14 PM
To: Tamara Obee
Subject: RUGBY WOMEN'S INSTITUTE
Tamara:
As per our conversation yesterday, I should like to request the donation of a suitable gilt to be used as a "tavour"
to be added to a gift bag for each lady present at our Women's Institute District Annual Meeting, which we will
host at Rugby on Thursday, May 12, 2005, This gilt may be in the form of a Township pin (we have small gilt
boxes to accomodate them) or any other item you may have with the Township name printed upon, These
will represent the Township of Oro-Medonte, and be a nice memento for Rugby Women's Institute to give to the
65 ladies who will be attending,
Being a District Annual, Rugby will host this meeting and luncheon only about every 7 years. About one half of
the attendees come from within our township, with the other half representing surrounding Women's Institutes.
Please contact me by return email
nammaggyla@enQQ!Lecc:;Qm
or phone 487-3097
Thanking you in advance,
Lorna Sommers
Secretary,
Rugby Women's Institute
'\/1 017.00'\
TOWNSHIP OF ORO-MEDONTE
2005 GRANT REQUEST
2004 'I 2005
GRANT REQUEST
I InformatCon Orillia 50,00
' --------.~-~. -- .------ I
J. Juno Centre Beach Association 2,500,00
3, OroAgriculturaISocietY~--~500,OO
---- ~-.--------- ---.-.---- -------. --- -I...
'1, Huronia Hospitals Foundation 500,00
S-~ Qig.::M~~()t:lt~f::Iorticulurc{SQciet)!- 1,ooo~66
I., Q~(j-M~dont~g~ilcJrEJt:I'sg~()ir__ . _._.. 750:66
r, Oro Station Hall ". .. -- ....--------- 1 006~66
y. No~hSlf!\c;oe Soii,fcrop- ___m_~________ , 60.66
'i , RlI.gJ~y Community Hall___~Q9Q:9QI--=-___' -...
Ie, Telecare Orillia Distress Centre 50,00
....",.,---,~"'--,---, , - ""'~'-"---"'-'-~-~'~'-'- ~
II, g!ir12EJ~tQpeEJ~~_____ _________ . - 756-201 __ ____:___
:~. ~~~glc;~;~n~~~~r~HF~~~aI------------m- - - ----~~~:~~I .
-. ------.-----. .-.. .----------------- . - - ---- --- - - - \- -- ,
1,\ ,g(jld'llE\tEJr Mu sic..f_~~tival______ __ ____ ___+_ _~5, 60 I. ..... U~. _ . __~I12.~peCifiEJcj +___
1'S..C...._o... IcJW.....E\. ..t...e....._.r_ _.8.<...Dl:>t.J:ic;!...f......9. ricultural SOClfJ!Y. -~ f ~.90......0.... Q
110, Qro-Medc)ntEJQ()t11mu_ni1Y Policing ~Qmmitte~_~~ __..J3QQ.QQI
(i. c:;an.adlan _\loJunteerEirefighters Conference 2,500,00
J j, Q.utl1!ie_\NoJTIe."1::>J.r1stitute - remembrance da)! ceremony 300.00___
12,635.001
1<'1, I"C-anadian RedCross -- South East Asian Relief-~~- .-.-.--._.....-===_
.
.
.
.
.
6MOUf\JL__~1 __.lO.2~_
REQUESTED APPROVED
._,.""'____"'.'."_...'m._~_"""''''~__
not spfJcifiEJcJ
no~pecified ___
1,59Q.09
1,000,00
1,000.09
--
3,500,00
~--._-- .--1 - -------
l!l_()!.spec.ified I _
I
-"'''.-..-.---- ''''
-----
.-
H'__
__1,009"Q9
.
;)0. Sil11coe_c:;ou__n!Y Plowir:'9 Match
.Ii I. Un.ited _Senior <.:;itizens Ontario
:)J. !:IuronlCJ.lrails & GreenwC!ys
Rental fees waived:
-""~"'"
United Church
Environmental Network
VE\.sey United Church
Qr()~Med()."11e_Minor Hocke)l____________
I~ro lions Club
.~_.."..~._-~_._~
-~
-
-
_+__...JOO , 00
~7-50
150.00
1.(3~~66
52,06
.
I
13,188,5Qj
----
.
.
----~._.-
-
...109,00
-1_.....J.2Qo~66
500:66
0-
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0)'0 Agricultural Society
a. I '1
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PO Box 1 75
Ora, ON
LOL 2XO
Telephone 705-487- J 753
Fax 705-487- 1756
Email;oroagsociety@sympatico.ca
[RECEIVE 0-
,
I
,
I
I
I
I
JpN ] 1 100:,
()r:<rLMEDONTE
TOWNSHIP
January 25, 2005
Oro-Medonte Township
Mayor NeiJ Craig & Council
PO Box 100, ] 48 Line 7 S
Oro-Medonte, ON
LOL ]XO
Dear Mayor & Council,
On behalf of the Oro Agricul1uraJ Society we wish to thank you, township council and
your staff for your continued support of the Ora WorJd's Fair and your yearJy
participation in the fa11 fair.
The participation of the Ora-Medonte Township Council and staffis an integral part of
our rural fair, and as you know, it is an important opportunity for our community to
appreciate the efforts of farmers, gardeners and crafts people that make our community
unique and progressive,
Once again we would Iike to request a monetary grant to support the 2005 fair and to
request the use of the Old Town HaJJ and Township Garage for the weekend of the fair.
Our fair dates for 2005 are September] 5th, ] 6th & ] 7th, 2005.
EncJosed please find our completed grant application for 2005,
On behalf of the entire Board of Directors thank you and we look forward to seeing you
a11 in 2005.
Sincerely,
J~C~L~JJ
~ Wayne Lynch
President, Ora Agricultural Society
WL/ec
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THE CORPORA TJON OF THE
Township ofOro-Medonte
--
APPLJCATJON FOR GRANT I SUBSIDY
NOTE: GRANTS SUBSJDIES ARE NOT AUTOMATICALLY RENEWED EVERY YEAR.
NOTE: ORGANIZATIONS MA Y BE REQUIRED TO SUBMIT FINANCIAL STATEMENTS,
NOTE: If additional space is required to complete your information, please use the attached sheet.
Grant/Subsidy Request Amount $500,00
Part A - Orl!a1li;ation Name a1ld Address I1lformation
Organization Name: Oro AgricuJlura] Society - Oro World's Fair
Address: PO Box] 75
City:
Contact,'
Oro
Prov, ON
Postal Code LOL 2XO
Telephone: 705-487-1753
Fax,' 705-487-] 756
E-Mail:
Emily Campbell
oroa gsociety@svmpatjco,ca
Part B - Orl!a1lization General Information
Number qf members: 200 Out of /Own Residents: 65
Geographic Area Served: Oro-Medonte & surrounding areas
Membership Fee: $8.00/year
Date formed: ] 852
Outline the mission, purpose and objective of your organization:
To provide an annual fall fair for the pleasure of the residents of the township. county and many other
places. The fall fair is designed to provide a facilitv for people to exhibit their livestock. produce and
homecraft / baked goods. It is in a small wav an educational institution for those non-rural based patrons. to
help them understand the importance and cont6butions of agriculture in our society. Heritage antique fann
equipment. lools & implements round out the] 53 vears ofhistorv for our area. The fair grounds &
facilities are also made available to the rate payers of the township upon apmoval of the board.
Type of Organization (i,e, Registered Charity, Non-Profit Organization, no status, etc.) and
regis/ra/ion number if applicable.
Non-Profit Organization registration number] ]92490]9
"
".--
Olher sources o/revenue (include amoul1lS that hape been received or thaI are aJ1liClj7aled - olher
gran Is/subsidies, privOlefunding, elc.).
Simcoe County Grant 0[$750,00: Proyince of Onwrio prize mopey grant $3,000,00: and
Implement & Repairs grant to a maximum of$2.000,OO,
Purpose/or which Ihe currel1l grant/subsidy, if approved, would be used, Give complele details-
(i.e, projecl or event descriplion, lime.fi-ame, community benefits..
To support the expenditures of the annual Ora World's Fair.
Do you currel1lly receive other grams or subsidies .fi-om Ihe Township (facility subsidization,
pholOcopying, secretarial, etc.).
The Oro Agricultural Society / Ora World Fair has been pennitted to use the Community Centre
for monthly meetings as wen as the Town HaJJ & Township Garage & property for the annual fair.
Previous Grams/Subsidies from the Township?
Amount Requested:
Amount Approwd:
$ 500,00
$ 500.00
Year 0/ Request:
Year 0/ Approval:
2004
2004
PART C - SilznalUre of Authorized Officials
.1.nJli../lfc (;{ Ij)~/IQ ~j I/C,A ff"'~i'tiUifDate:
o ame & Positi
/2 ~ JJ /I!J J.!J a ~ ':. .<
/2<"" ~~ ~ ~t/~____
Na e & Posilion
~
..JcLn C) 7/0)
,
cJah ;) 1-!tJ 5-
,
Date:
For Qlfice Use Only
Approved
Denied
Date:
A moum $
Note:
Personal information comained on Ihis form is col/eued pursuant 10 Ihe Municipal Freedom of Information
and Proleclion of Privacy Ael, and will be used for Ihe pUlpose of delermining eligibility for grants,
Queslions aboullhis col/eelion should be directed 10 Ihe Freedom of Information CoordinalOr, The
Cotporation of the Township ofOro.Medome, 148 Line 7 South, Box 100,01'0, Ontario, LOL 2XO
FI'b.22.2005
RECEIVED
The Municipal Council of 01'0-
Medonte, Township of 01'0-
Medonte,! 48 Line 7 South, 0/'0, On,
LOL2XO
FES , ~ 1005
ORO-MEOONTE
TOWNSHIP
Re: Care and BC:lutilication of Oro-Medonte Public Gardens
Dear Sir or Madam;
The Oro-1\1edonte Horticultural Society members arc, once again, looking forward to
cultivating and tcnding the IOwnship gardens. As in the past, plans are :Igain being
formulated to achieve outstanding displa}'s, throughout the area, in 2005, Our volunteers
are ready :JlJd waiting to hegin carl}' spring plantings, With your permission, we will
commence at the first opporJuniry.
Finandal assistance, in the form ofan annual graut, has been extremely helpful in the past
Your consideration for a grant in year 2005 would be appreciated,
lfyou have any questions or need further information please caJl me at 705-835 5453,
Anticipating our thanks,] am
~~
Tom Kurtz
Treasurer
61 Cathedra! Pincs
RR#l Barrie, ON
lAM 4Y8
835-5453
At1ach: 1. Financial Statement 2003-4
Budget 2005
1'1'\
:
Oro-Medonte Horticultural Society Financial Statement
For the year ending Oct. 31, 2004
Receipts
Membership-
Adult
Juniors
985.00
180.00
Grants
Provincial
Municipal
1,50000
1,00000
1,165.00
Donations
Plant Sales
Tours
Year Book Advertising
Convention Expenses Prepaid
Book Sales
Total Income
2,500.00
88.25
1,294,82
454,24
1,175.00
392,00
50.00
7,119,31
Expenses
Flower Shows and Competitions
Youth Activities
Civic Beautification
Meeting Expenses & Admin,
Year Book and Newsletters
Horticultural Books
O,H.A. and District Expenses
O.HA and District Fees
Total Expenses
802.13
1,439.41
1,366,77
934.16
1,995.50
1,052.15
464.50
8,054.62
Cash Statement
Total Income
Total Expenses
Income Minus Expenses
Bank Balance from Previous Report
Total Funds on Hand
7.119,31
8,054,62
(935.31)
5,677,06
4,741,75
Bank Reconciliation Statement
G,J.G. Due April 4, 2005
Bank Balance as of Bank's Records
GIBC
ING
6,494.71
101,17 6,595,88
1,854,13
5,000,00
Cheques issued but not cashed
True Bank Balance
Total Funds on Hand as of this Report
4,741,75
9,741,75
Respeclively submitted
T,M. Kurtz, Treasurer
.'
~'-;J
ORO-MEDONTE HORTICULTURAL SOCIETY
2004-5 BUDGET
Income
Grants and donations
Membership
Plant Sole
Advertising
Gorden tour
Total
Expenses
Shows
Youth
Civic Beautification
Publicity
Meetings
Convention
Dues
Total
$2600
2000
1300
1200
1000
$8100
$1000
2000
1500
3000
1200
1000
500
$10200
"'
""--
-J~~#
November] Oth, 2004
),O-Medonte COfl'\11"'''''\\~ Choir>
~~--~
RECEIVED
6-0 )
Children & Youth in Song
! rvl0TfOj,J;7:=:~:.~!r-' l
;
;
,
,
I
,
1
i
i M"':::-II"'''' C ~'LJ'I"~II IT">
r. <-0.." 1\'1..,:,< .,,\,.,.' \.I....~ 0= ~
~, C .h~" l"c,I
Thank you for the opportunity to submit a request for financiaJ assistance flQ.m"lll~..,..~~.~::',:~..:;."E
Township ofOIO-Medonte in suppon of the Oro-Medonte Community Choirs, The Oro-
Medonte Community Choirs is a not for profit organization providing the opportunity for young
people in our Township to be pan of a rewarding musical experience. Since] 995, the
Community Choirs have grown in numbers ITom nine to over thiny children and youth and have
enjoyed tremendous suppon iTom parents, board members and the broader community.
Township ofOro-Medonte
]48 Line 7 South
Ora, Ontario LOL 2XO
NOV 1 2 700'
ORO-M!:DONTE
TOWNSHIP
(.)r~~C~i1..0 2i)f)f~TE
DEe 0 1 2004
Dear Mayor Craig and Members of Co unci];
Re: Grant request for 2005 - Oro-Medonte Community Choirs
Attached for your information is a brief overview of the Choirs' operations along with an
operating budget for 2005, AJthough the bulk of our revenue comes ITom registrations and
volunteer fundraising activities, we hope you will be able 10 assist us with a grant 10 continue this
imponant aC1ivity. Costs associated with providing our musical programming incJude uniforms,
music, costuming, navel, festival and competition registrations, weekend rehearsal retreat
expenses, and director and accompanist fees, Additionally, although the registration fees are
kept relatively low, there are members of our community who are unable to meet the registration
fees and are sponsored by the fund-raising efforts of our organization.
The Oro-Medonte Community Choirs has undergone a lengthy process of incorporating
under a Board of Directors to ensure the continuation of this opportunity for children who like to
sing, June] 8th of this year we were incorporated as a not-for-profit organization and are
awaiting finalization of our charitable status. We would thank the council for your support in
this endeavour.
At this time, we would like 10 request a grant in the amount of $] 500.00 to help us cover
our operating costs. We have very much appreciated your assistance in the past and look
forward to our cominued reJalionship with the Township ofOro-Medonte.
PJease feel free to contact Mari]yn Gregory at 487-6385 if you would Eke the Choirs to
perform at any of the Township functions.
Yours sincerely,
~,
Nancy Cameron
President
#oot linE 11 S.,RR#3 J Hew.."on., Dnlorio lOL-110 J Phen., (705) 487 - b385 J ht1p.llwww.he\O.hstone.neI/0M_.heirs.php
Oro-Medonte Community Choirs
Bistodcal Background:
The Oro-Medonte Community Choirs began rehearsals at the Hawkestone Community
Hajj in September] 995 with 9 young choir members. This was the first opportunity for young
peopJe between the ages of 8 and] 8 years to join a choir in Oro- Medonte. Choir members learn
to read music, sing melody and harmony and develop a commitment to perfonning as a team,
They opeJate under the mandate:
. To provide diverse musical education and experiences in a chora] setting for young
peopJe in the Township ofOro-Medonte.
. To foster a broader understanding of the world we Jive in through the gerne of music.
. To enrich the musical life of the community,
. To promote the Township's objectives through cultural visibility.
]n order to ensure that the choirs wm continue for many years to come, a new Board of
Directors was established in 2002 and, on June] 8th of 2004, the choirs were incorporated as a
not-for-profit organization. We aJe cunently awaiting approval for our charitable status. In
addition, an active Parent Committee assists with fundraising and other support,
The Oro-Medonte Community Choirs is by an accounts a success story. There are now
two choirs, one for younger chiJdJen who Jearn the basics of reading music and choral techniques
and a youth choir for singers who have reached a more advanced level of vocal and choral
deveJopment. As these young people grow with the children's choir and graduate into the youth
choir, it is apparent that their musical skins and sophistication have grown immeasurably.
Overview of Activities:
The Oro-Medonte Community Choirs have consistently expanded the number of
activities and events availabJe for these gifted young singers. In addition to providing a
Christmas and Spring Concert for residents ofOro-Medonte, the choir also perfonns at the
Kiwanis Festival. Many individuaJ members also perform at the Kiwanis Festival andlor have
participated in Jocal music theatre productions and school functions. Some former members of
the choirs have gone on to study music and voice at the Conege and University leve].
In order to enrich the experience for these young peopJe, a weekend retreat aimed at
broadening 1he choir members' knowledge and skms and promoting fi-iendships and bonding
among the children and youth is organized each FaJl. AdditionaJly the choirs perform at over 10
venues and tour four local schools in Oro-Medonte. Each year the youth choir also participates
in a tQur or festival. Last year, they took part in the Ontario Vocal Festival in St. Catharines.
This year, they are planning a Youth Choir and Orchestra Festival for the weekend of May 27-29
in partnership with the Orillia Youth Symphony Orchestra,
Bcncfits 10 Childrcn and Familics jn Oro.Mcdonte:
."
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Swdies prove that music should be an imponam pan of every child's Jife. Research has
demonS1Taled that panicipation in a music pJOgram assists s1Udents 1\~th their academic
achievement by impJOving reading skiJJs and their ability to focus an em ion, and also enhances a
young person's self.image, In addition to Jearning new skiJJs, choir members aJso Jearn about
commitment and teamwork. The emphasis of the choir director for these young singers is to
support and bring out the very best in each other.
About the Director:
The Board of Directors of Ihe Oro-Medonte Community Choirs is indeed
fonunate 10 have been able to hire MariJyn Gregory as their Director. Marilyn, who resides in
the ViJJage of Hawkes tone, holds a BacheJor of Music Degree in vocal performance fiom Bethel
ColJege in Kansas and has also received extensive training in cJassica! and jazz piano. Her skjIJ
and dedication has brought the Oro.Medonte Community Choirs to a high level of exceIJence.
Benefits to the Township:
The Oro.Medonte Community Choirs have obtained a high level of recognition
thJOughout the Township and surrounding Cities. They have been availab]e to perfonn at special
functions such as the dedication of the Black Mican Church, JubiJee 2000, the Simcoe County
Children's Choir Festival, and the Festiva] of Trees. Each time they perform they are proud to
bring the name of Oro.Medonte to their audience.
Revenue and Expenses:
Obviously, the expansion of the Choirs, touring, and the incorporation of many
new activities to emich the lives of these young peopJe has meant a corresponding increase in
operating costs. While the Director and Accompanist work for a minimal salary, and many
functions are undenaken by volunteers, there has been a substantial increase in the costs of
operating the Choirs, The enclosed budget demonstrates the commitment being made by the
volunteer Board of Directors in trying to meet the increase in expenses.
,,~.
/
/.
/
ORO-MEDONTE COMMUNITY CHOIRS
2005 OPERATING BUDGET
EXPENDITURES
Music 800,00
Accompanisl Salary 2,000.00
Director's Salary 5,500,00
Mangemenl Fee 500,00
Facility Rental (Hawkeslone Hall) 500.00
TravelfTransportation 300,00
Choir Supplies 300,00
Marketing 600,00
Office Supplies & Equipmenl 280,00
Membership Fees & Entrance Fees 200.00
Special Events Expenses (RetreaI/Youth Tour) 2,780.00
Fundraising Expense 400,00
Uniform Expenses 450,00
Uniform Replacement 600_00
Bank Charges 50.00
Contingency Fund 600,00
Director's Workshop Fees 250,00
Insurance 400,00
Total Expendilures 16,510,00
REVENUE
Choir Fees 6,900_00
Choir Fundraising 4,700.00
Township Granl 1,500.00
Business Sponsorship 1,000,00
Private Donations 200.00
Concert Revenue 2,050.00
Program Advertising 160.00
Tolal Revenue 16,510.00
Balance -
Paul Gravelle
f
,
I
From:
Sent:
10:
Cc:
Subject:
Marjlyn PennycoOk
Wednesday, March 16, 2005 1:17 PM
Paul Gravelle
Jennifer Zieleniewski
FW: Ora Station Community Hall
Paul,
Please add to grants requests.
Marilyn
-----Original Message-----
From: Harold Daynard
Sent, Wednesday, March 16, 2005 10,21 AM
To: Marilyn pennycook
Subject' Ora Station Community Hall
Marilyn,
The following got caught in the spam filter,
From, DAVID WILLIAMS [mailto,davidwilliams65@rogers.comJ
Sent, Monday, March 14, 2005 11,11 AM
To: Neil Craig
Subject:Oro Station Community Hall
OrO-MeaODte mayor & Council:
Dear Mayor Craig << Council:
On behalf of the community of Oro Station, I would like to thank you for your assistance
in the form of a grant over the past many years. This grant has helped us to continue to
keep our hall open for the community. It continues to be used by the Orc Marigold Seniors,
the Oro Station Playschool, the community card games and family rentals for parties.
We would greatly appreciate being considered for the grant in the budget for this year.
Sincerely,
Dorothy Williams, Treasurer
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RECEIVED
J
Township of Oro-Medonte,
Box ] 00,
Oro, Ontario,
LOL 2XO
Jan, ]8,2005.
JAN 1 9 1005
ORO-MEOONTE
TOWNSHIP
f\;-
Attn: Margaret Prewer, Recreation
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Dear Margaret:
Further to our telephone conversation of today, ] am encJosing the AppJication For
Grant/Sudsidy for the Rugby Community Hall Board.
As ] explained, this is my first time to complete this application and] trust] have
answered the questions to your satisfaction,
Upon approval, the grant could be sent to me, Madene Morgan, Secretary, Rugby
Community HaJJ Board, 1632 OJd Barrie Rd" KK#], Hawkestone, Ontario, LOL 1 TO.
Thank you for your kind attention in this regard.
Yours tJUly,
'-/7 fvJ;~1--Z/ 7J ?YhJ
Marlene Morgan, . {/
Secretary,
Rugby Community HaJJ Board.
THE CORPORATION Of THl
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148 line 7 S., Box 100
Ore, OntMio lOl 2'>:0
TOWN6tIIP
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L:>>V--JP(:JetZO/W
Phone 1705) 487-2171
fa> 1705) 487-0133
\vww,oro-medO'""te.G\
RECEIVED
APPLJCA TJON FOR GRANT/SUBS1DY
JAN 1 9 1005
ORO-MEDONTE
TOWNSHIP
NOTE: GRANTS/SUBSlDJES ARE NOT A UTOMA nCALL Y RENEWED EVERY YEAR.
NOTE: ORGANJZA nONS MA Y BE REQUJRED TO SUBMJT FJNANCJAL STATEMENTS.
NOTE: ]f sddilional space is required 10 complete your information, please use tbe allacbed
sheet.
Grant/Subsidy RequeSl Amount
$ /, cee {'T;
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PARi.A:" Ori<"i,i~('llon A'''111l2 ,,;,iiAJji-'[,ss Infofil1alion
Organization
Name
RV63Y CCI11f11V'U i'1
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Address
City
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Postal Code
Lci._ I fC
Contact
T ekphone
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E.maiJ
Fax
P Alii jj';Or$;oiiti'01ro;;;if;n;;;:Df!iiif;;;:Y;'Jfii';~
Number of I' "C~ "... Out of Town Membership Fee
Members /. ,.:;;:rD Residents If Applicable
, ,{-e;/i4 :;'DE /'>//(; 5 'i)€:7(O,-vU
GeographIc Area c':;;-v L-i ~&. IC Dale
Served c'.{ C' i..J N' &' 1"'< Fonned
Lj'-I.;5.':> L/iKL: :;;'i/)c;r.u,~,:y-.st."77I .snDG:
Oulline the missio'J;F"rpose and objectives of your organization,
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Type of OIganizatton (i.e. Registered Chanty, Non-P!Ofit OIganiz3tion. no status, etc. ) and regis1!ation
number if appEcable.
..1,' -;.. I, -'
IV Ij ;\,.,' - I r, V - i I
Othe, Somces of Revenue (incJude amounts that have been received or that me anticipated - other
g!3nts/subsidies, pfivate funding, etc,). / //1 - -
f?l':[ ~\". V/7KI,C7.f. /(G;..;7 ( rrC:l::r-D,,-fJ ~D f::-j,:;,J~
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purpose for which the current grant/subsidy, if app!Oved, would be used, Give complete details - (i.e.
pIoject o! ~t desC!iptio1j1, time frame, com.:n~y be~ef:IS).
t'.FF-.~ L I ^'1u':J It. /PI} 0 //'! ,,(t::.-5
Do you currently receive other grants or subsidies f!Om the Township (facility subsidization,
photocopying, secretarial, etc.).
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Previous gIants/subsidies from the Township?
Amount Requested: $ /, ti-.;rv . cV
Amount Approved: $ I., ':?7V tv
Y ear of Request:
Year of A pp!OvaJ:
0:>(' 01
~ Vi' +
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1>/1 ]i.j;;(J:" Sf Ii n a ii",eofjfuthorii)iii!Oificl ails)
fli7"?~7-.JC l'7!c,((;N,V ..::5.c-c...
, Name & Position
r;,~.t'M(J ~~E:7l.sCIV
Name & Positibn
/7
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Date: ....<'--1/,..). I {/05
Date: ~-IJ I~~
Note:
Persona] information contained on this form is coHected pursuant to the Municipal Freedom of
Information and Pr01ecrion of Privacy Acr, and wiH be used for the purpose of detennining eEgibi]ity for
grants. Questions about this coHection should be di,ected to the Freedom of]nfOJmation Coordinator,
The Corporation of the Township ofOro-Medonte, J48 Line 7 South, Box 100, Oro, Ontario, LDL 2XO.
,.
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Plea,. use this -JdditioJlaJ sheet (and allach more if requilTd) to complete the inJormation
requested on the G.ant/Subsidy Application Form,
our organization,
y
i..~i77,,?) v;'
Type ofErganizalion (i.e. Registered Charity, Non-Profit Organization, no status, etc,) and ,egistration
numbe If appJic,!bJe, ,/2 _ ';- :;, J _
iJ i fc., ,'( ;:r- /< VI- / r L c/ /J7 </.J / TV [/ R b, 71111 /-/;J T' 'i
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Other Sources of Revenue (include amounts Ihat have been ,eceived or that are anticipated - other
gra~s/subsidies, plivate funding, etc .
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Purpose for which the current grant/subsidy, if app1Oved, wouJd be used. Give complete details - (i,e.
p10ject or Fent description, time frame, community benefits~ .I .
,_ GKA,J-r' i/.5=D -h.; IJ t.hJIC-lr/!t. 'lArES
Do you urrentJy ,eceive other grants or subsidies f10m the Township (faciJity subsidization,
photoc pying, secretarial, etc.).
D.
Previous grants/subsidies from the Township?
Amount Reguested:
Amount Approved:
$ ;: i-<;t)
$ / t: Q,:;<.)
/
Year ofReguest:
Year of Approval:
/
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RUGBY COMM1JNJTY HALL BOARD - 2004
President - George Anderson - 326-9696
Secretary - MarJene Morgan - 487-5594
Treasurer - Margaret Ayers - 326-1056
Members - Gerry Shelswe1J - 326-682]
Doug Langman - 326-4049
George Langman - 487-524]
Jeff Abbott - 487-3340
.-. ""--'~---'-----"------
,
C;Ro..r\f!EDOh~Tr
CRIME Simcoe
Dufferi"
.- Mu:Skoka
ST~PPERS
-,'A~"I",'~! '{F. -:J ,,'
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DEe 0 1 2004
November] 5,2004
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, Non '. CorpO!8lion
Mayor Nei] Craig
Township ofOro Medonte
]48 Line 7S, Box JOO
Oro, Ontario
LOL 2XO
ORO-MEDONTE
TOWNSHIP
RE: Financial Assistance for the Fisca] Year 2005
Dear Sir:
II-;(j
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20 Rose Street '
Barrie, Ontario
L4M 2T2
Telephone: (705) 726-2237
~J. _ r"~~ \/U"} ",Fax: (705) 726-3067
f:~\
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~
]n my position as the President of Crime Stoppers of Simcoe-Dufferin-Muskoka, I would
like to thank you for your financial commitment to our program in 2004 and would
appreciate your consideration for financial assistance in your budget for 2005. Please
refer to the attached pages for our original costing proposaJ of 2003 for your
consideration.
Crime Stoppers does not receive funding from the provincial or federal government or
from police agencies. We are totaJJy dependent upon funding from private, business and
municipal financial support
Crime Stoppers of Simcoe-Dufferin-Muskoka and the Police Services that provide
policing to your community continue to have an excellent partnership that has proven to
be a productive relationship resulting in impressive results in drugs seized, stolen
property recovered and arrests made.
To maintain this investigative aid to a]] Police Services in the Simcoe-Dufferin-Muskoka
area requires an operational budget in excess of $] 30,000,00 per year. In the past we have
tried to meet this financial demand in a variety of fundraising campaigns, such as Wild
and Tame Dinners, Gala BaJJs and Golf Tournaments. However, we find that for the past
several years we haye been unable 10 meet our cash flow commitment. Subsequently
alternate sources of financial support are required to maintain this high profile Crime
Prevention program. We believe that the time has come for an communities and Police
Service Boards 10 contribute their share to a program that has consistently proven to be
cost effective in providing safer communities, Our assessment per municipality is
approximateJy J 5 cents per resident for each municipaJity,
We wouJd be happy to provide a ten minute presentation to council and/or the budget
committee in the New Year when you are considering the many requests for funding.
.
.
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Your cominued Dnancia1 support in the amount of $750.00 wi]] assist Crime Stoppers of
Simcoe-Dufferin-Muskoka in continuing to provide your community with the best Crime
Prevention program avaiJabJe to make a]J our communities safer.
Sincerely, ~ ,_
~;r/~~?
Ron Gi1bert V
President
.
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Page ] 3
CRJME STOPPERS OF SIMCOE-DUFFERJN-MUSKOKA
COST SHARJNG PROPOSAL
FOR THE ClTJES OF BARRJE AND ORJLLlA
(NOT PART OF SIMCOE COUNTY STRUCTURE)
POLICE AGENCY
PO PULA TJON
BASED ON
ST A TS CANADA
2001
PROPOSED DONA TJON TO
CRIME STOP))ERS BASED
ON PERMANENT
CITIZENS SERVED
Barrie PoJjce Service
J J5,000
$23,000
OriJ]ia opp
Total
29,12J
.$ 5.800
$28,800
. '
-- /' L/- /
'- !-
Page 14
CRIME STOPPERS OF SII\1COE-DUFFERIN-MUSKOKA
COST SHARING PROPOSAL BASED ON
THE SIXTEEN MUNICIPALITIES WITHIN SIMCOE COUNTY
POPULATION PROPOSED DONATION
BASED ON TO CRIME STOPPERS
STATS CANADA BASED ON PERMANENT
POLICE AGENCY MUNICIPALITY 2001 CITIZENS SERVED
01'1' Adja]a- T osorontio 10,082 $ 2,000
South Simcoe Bradford- West
Gwj]Jimbury 22,228 $ 4,000
01'1' Clearview J3,796 $ 3,000
01'1' ColJingwood 16,039 $ 3,000
01'1' Essa 16,808 $ 3,000
South Simcoe ]nnisfiJ 28,666 $ 6,000
Midland MidJand 16,2 J4 $ 3,000
orp New Tecumseth J6,2]4 $ 3,000
orp Oro Medonte J 8,31 5 $ 3,500
Opp Penetanguishene 8,316 $ ],500
orp Ramara 8,6J5 $ 1,500
01'1' Severn J 1,135 $ 2,000
01'1' Springwater 16,104 $ 3,000
Opp Tay 9,J62 $ 2,000
01'1' Tiny 9,035 $ 2,000
01'1' Wasaga Beach ]2,419 $ 2,500
Total $44,000
,
/ -, ~
Page j 5
CRJME STOPPERS OF SJMCOE-DUFFERJN-MUSKOKA
COST SHARJNG I~ROPOSAL BASED ON THE MUNICIPALITIES
WITHIN DUFFERJN COUNTY
POJ>ULA TION PROPOSED DONATION TO
BASED ON CRIME STOJ>J>ERS
STATS CANADA BASED ON J>ERJ\1ANENT
POLICE AGENCY MUNICIPALITY 200J CITIZENS SERVED
Opp Amaranth 3,770 $ 500
OPP East Garafraxa 2,2]4 $ 500
Opp East Luther 2,842 5; 500
OPP Me]ancthon 2,796 5; 500
Opp Mono 6,922 $],000
Opp Mu]mur 3,099 $ 750
OrangeviIJe OrangevjJ]e 25,248 $5,000
Shelburne Shelburne 4,]22 $ 800
Total $9,550
.'
./
Page J 6
CRIME STOPPERS OF SIMCOE-DUFFERIN-MUSKOKA
COST SHAHJNG PROPOSAL WJTH THE
REGJONAL MUNIClPAUTY OF MUSKOKA
POLICE AGENCY MUNJCIPALlTY
opp Bracebridge
STATS CANADA
2001
;3,751
PROPOSED DONA TJON
TO CRIME STOPPERS
BASED ON PERMANENT
CJTlZENS SERVED
$ 2,500
opp Georgian Bay 1,991 $ 400
opp Gravenhurst 10,899 $ 2,000
opp Huntsvi]]e 17,338 $ 3,500
opp Lake of Bays 2,900 $ 500
opp Muskoka Lakes 6,042 $ 1,000
Total $ 9,900
I ,"'
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9-<:) C1)
b ~;J:\
~ ~ ') Couchiching Jubilee House J3oc-
'~r--' 10~ ),,'\
'R- T\lFtri (705) 326-4337 Fax: (705) 326-6122 emai!: jubileehouse@bellnet.ca ~"'~~' ?
i P.O, Box 272, Odilia, Ontario L3V 6J6 ~~w.
JAN .J 1 2005
ORO-MEDONTE
TOWNSHIP
January 28, 2005.
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Grants Committee
Township of Oro Medonte
Box ] 00
Oro, Onuuio LOL 2XO
Gentlemen:
We are pJease to encJose our Unaudited Financial statement as of December 31,2004, to
be anached to the Grant Application we submined earJier.
This financial statement does not reflect the value of volunteer hours and the myriad tasks
they perfonn, or the ongoing support of the sponsoring churches, The churches not only
ensure that the apartments are fllrnished appropriateJy and refurnished when a new
resident moves in, they give practical assistance as the women move on. We continue to
use the Churches' meeting spaces and kitchen faciJities for weekly, monthly and
occasional meetings.
Again, thankyou for considering the needs of women in transition. If you need further
infonnation, J can be reached at 487 3522 or by email: J/.L./-<--r< __ ~ /' y(<J .<; YJIl/M I/c <' -- C<'L
SincereJy,
/M-<-".~
He]en Perry, chair.
nabling vulnerable watnen to improve their quality of life through individualized support and transitional housir
Supported in port by FoithWorks
..
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Couchiching Jubilee House \\'0/ \',~'-'
!oV\~, \-01";_
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Phone: (705) 326.4337 Fax: 1705) 326.6122 email: jubileehou~e@bellnet.(a o,\:\Q, ~O~\
P.O. Box 272, OnliJa, Ontano L3V 6J6 1-c -\- \.",
, ,"-.\) \) \)Q~
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I RECEIVEDl '
I JAN 1 0 100:, '
I' ORO-MEDONTE
, TOWNSHIF
.January 6,2005.
Grants Comminee
Township of Oro-Medonte,
Box J 00
Oro, OJJl3rio LOL 2XO
Dear Comminee:
We greatly appreciate this opportunity to once again make a grant application 10 the
Township ofOro-Medonte.
Since opening our doors in Seplember 200],2] women and their 24 children have caJied
Couchiching Jubilee House 'home'. There have been many smaIL and some not so smaIL
successes to ceJebrate, We are especiaJiy proud that this year one of our past resideJJls is
a fuJi lime Sludent al Georgian coJiege, and one of the current residents is taking part lime
srudies: both Jeceived financial SuppOJ1 hom an Educalion Fund eswblished bv the OriJiia
Quow Club.
Audited Financial S121ements for 2003, current year statements, our 2005 Budget, a Jist of
the Board of Directors, minutes oflhe May 2004 AGM and a signed appJication form are
enclosed.
Thank you for your ongoing interest and support of Couchiching JubiJee House,
Y OUTS sincere]y,
/~~
1
HeJen Perry, Chair.
If(
Enclosures.
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:nobling vulnerable women to improve their quality of life through individuoli]ed suppor1 and 1ronsi1ional housi
c,,'lhnnrfpti in nor; bv Foi'thWorks
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COUCHICHING JUBILEE HOUSE
Projected Revenue and Expense
For The Year Ended December 31, 2004
BUDGET
REVENUE
Faith Works
Grants
Donations
Donated Office Space
Rent Recovery
Fund Raising
$ 25,000
$ 9,000
$ 18,000
$ 7,200
$ 15,000
$ 5,000
ACTUAL
as at Dee 31/ 04
$23,125
$7,350
$18,132
$7.200
$22,641
$18,144
TOTAL REVENUE $ 79,200 $96,592
EXPENSES
Program & Administrative
Co-ordinators Salary $ 28,500 $29,029
Support Staff $ 12,000 $11,352
Benefits $ 3.600 $2,792
Office $ 2.500 $5,857
Office Rent $ 7,200 $7.200
Office Utilities $ 850 $880
Travel $ 200 $0
Advertising/Promotion $ 300 $819
Insurance $ 2.600 $1,187
Professional Development $ 200 $0
Training $ 500 $1,243
Equipment! maintenance $ 500 $281
Memberships $ 100 $435
Professional fees $ 200 $5
Total Administrative Expenses $ 59,250 $61,081
Jubilee House
Rent $ 12,000 $12.000
Maintenance! equipment $ 3.000 $915
Security $ 500 $436
General $ 1,000 $1,728
Emergency Fund $ 1,000 $400
Utilities $ 11,500 $6,353
Total House Expense $ 29,000 $21,832
TOTAL EXPENSE $88,250 $82,913
REVENUE - EXPENSE ($9,050) $13,679
-'
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COUCHICHING JUBILEE HOUSE
BALANCE SHEET
As at December 31, 2004
Assets
liabilities & Equity
Cash
Bank
Prepaid Expenses
Accounts Receivable
$ 250
$ 56,673
$
$ 600
Payables $
Deterred Revenue. Rent $
Deterred Grants $
Equity
2003 surplus $ 39,604
2004 surplus $ 13,678 $ 53,282
169
836
3,235
Total Assets
$ 57,523
Total Liabilities & Eql $ 57,523
THE CORPORATION Of THf
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TiOWN~IiIP
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148 Line 7 S., Box 100
Orc. Ontario LOL ZXO
Phone (705) 487.217'
fax (705)487-0133
www.oro~mecionle.ct'.
APPLICA DON FOR GRANT/SUBSJDY
NOTE: GRANTS/SUBSJDJES ARE NOT AUTOMATICALLY RENEWED EVERY YEAR.
NOTE: ORGANJZA TJONS MA Y BE REQUIRED TO SUBMJT FJNANCJAL STATEMENTS.
NOTE: If additional space is required to complele YOUT information, please use the al1~ched
sheet,
Grant/Subsidy Request Amount
$ /, ON), Oi)
,
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PAR-fA .~'dr~a'ldtnfJoil-'flall1eoilil,AdiJr:ess t"ftJrmiition
Organization 1
Name Lt1IA.('_fflC-N 111f?
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Il~ H S E
Address
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City
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PostaJ Code L, ~ 1/
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iU iiTiJ;;O'r"l1i/;iliiioiiGRn';r1J1Jjj{oT ni.aiioh
Number of i3 Ot7.- rei
Members
Contact
Telephone
7/)..S.- "L 9 7 .!3 Sd-d--
E-mail
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Out of Town
Residents
i\! / If
,
Membership Fee
If AppJicabJe
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Geographic Area LJ
Served ~ I J- fo.. I N It
;-/q F-r'}
Date
Fonned 11-7 4-12 1'_ 1--1
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Outline the m, ission, purpo,se and objectives OfyoU,r organizatio.n. ~I
~r f,'t;~+/~I;~:;; (,-Al ~ ~ Vi)~~:':l;~n {:~e;y;11:;~;~;(1 ~ 1 fJ;
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Type of Organization (i_e. Registered Charity, 'Non-ProfJt Organization, no status, erc, ) and regist,arion
number if a~p]jcable. , ' P-
,~/S --k ~o. Cd", n J/ <Z7::J'iJ":>- +1 I?J .J{ P cOZJ)
Other Sources of Revenue (include amounts that have been received or that are anticipated - other
grants/s ,bsidies, private funding, etc.).
\
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,4 H.a (Y/!t / A/,
purpose fOJ which the current grant/subsidy, if approved, wouJd be used. Give comp]ete detaiJs - (i,e,
project or ev..e.nt description~ time frame, co ,munity benefits),
,-
Do you currentJy ,eceive other grants OJ subsidies f10m the Township (faciJity subsidization,
photocopying, secretariaJ, etc.).
7'1~
Previous grams/subsidies from the Township?
Amount Requested: $ ! /l1J c)
Amount Approved: $ ::I7.;-z:>
Year of Request:
Year of ApprovaJ:
CJom -v:
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P Aj17'C _ SienolUrI! of A uthiirked iJlficiol(sJ
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Date: ~ --"" / ?/ r9-Z! ~ b
Date: ~ -;; .;:lOt) J
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Note:
PersonaJ information contained on this form is coJJected pursuant to the Municipal Freedom of
informalion and Proleclion of Privacy Act, and wi]] be used for the purpose of determining eligibiJity for
grants, Questions about this co]]ection shouJd be directed to the Freedom of]nfOlmation Coordinator,
The Corporation of the Township ofOro-Medonte, ]48 Line 7 South, Box ]00, Oro, Ontario, LOL 2XO.
:-
JaJJuary 6,2005.
A mOUJJt requested; $] ,000.00
Couchiching Jubilee House
Box 272, Orillia, Ontario L3V 6J6
Contact: Chair: HeJen Perry, R,R,#], Hawkestone, Ontario LOL ITO
705 4873522; email:
Coordinator: Char1ene Tay10r 326 4337
Part B: General information
Number of Members: Board of Directors: ]2 Annual Membership Fee: N/A
Out of Town Residents: Members of the Board and active vo1unteers live in Orillia and
the surrounding area. Residents of the House are OrijJja based.
Partners/Sponsors: St. James' AngJican; 51. Paul's United; Orillia Presbyterian, 51.
Andrews; Forest Home United; Regent Park and Westmount United Churches sponsor
the four furnished apartments, and provide the core volunteer group,
Geographic Area Served: OriJJia and area
Date Formed: Steering Comminee formed in October 2000; Couchiching Jubilee
House received Leners Parent as an Ontario Corporation in March 2001.
Mission Statement: Enabling vulnerable women to improve their quality ofJife
through individualized support and transitionaJ housing.
The program Goals are:
to provide affordable, safe, transitional (up to one year) housing for women and
their dependent children;
to support women in meeting their goals based on their personal strengths and
their motivation for change.
to offer nurturing, non-judgmental supported living for women;
to heJp women access the community resources they need and want
to offer supports from within our community, to incJude the individual's natural
support system, volunteers and the Program Coordinator.
Since opcning our doors in Scptcmhcr 200], 2] womcn ha,'e callcd us 'home', The
women arc required to participate in an intcnsive, individualued programmc
utilizing community resources to reach her personal goals.
General: CJH is located in a central, downtown location, and has four furnished
apartments whiel] are currently occupied by four women and their four children,
Residen1s are required to participate in the CJH Programme, geared to each one's
specific needs and based on her strengths. Each woman meets regularly with the
Programme Coordinator and her specific Jeam ofvolun1eers and appropriate community
services; she is expected to anend monthly Supper club and weekly informal sessions.
V olunteers are mentors, role models, friends, often provide babysi11ing and
transportation; Women are introduced to community services and encouraged to
participate in community activities. Within this stable environment, residents and their
children anend school and daycare, actively work towards future independence.
Ongoing support is offered to the women when they move out: some need assistance
obtaining furnishings; friendships and mentoring are ongoing; aJJ past residents are
welcomed at the monthly Supper clubs and other special activities.
TJpe of Organuation: Registered Chanty # 87282 4610 RROOO]
Sounes of Revenue for 2005: Faithworks (Toronto Diocese, Anglican Church of
Canada is our primary sponsor, paying the saJary of the Programme Coordinator.
Office space is donated by Hugh and Ennis Coleman, Dentistry on West.
Residents pay rent geared to income; (Ontario Works Shelter AJJowance)
The County of Simcoe granted $6,000 towards office administration costs..
Donations are solicited from individuals and organizations.
financial Statement are attached.
Purpose of this Grant: to assist with general operation of the House and its ongoing
WrapAround programme..
Other Grants or subsidies fram the Township ofOro-Medonte: NONE
Previous Grants from the Township ofOra-Medonte
Amount Requested: $] ,000.00 in 2003
Amount Received: $750.00
A uthonzed Signatures:
~
David Sim on, Treasurer
;/ .)..
k,c::--eL- ".,. vI _L----i-->--{j
Helen Perry, Chair
.
) "Y/O,'
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COUCHICHING JUBILEE HOUSE
REVENUE
Faith Works
Grants
Donations
Donated office space
Rent Recovery
Fund Raising
TOT AL REVENUE
EXPENSES
Administrative
Co-ordinators salary
HRDC support staff
Benefits
Office
Office Rent
Utilities
Travel
Advert is ingiProm otion
Insurance
Professional Development
Volunteer Training
Equipment Maintenance
Memberships
Professional fees
Total Administrative Expenses
Jubilee House
Rent
Maintenance
Security
General
Emergency Fund
Utilities
Total House Expense
TOTAL EXPENSE
REVENUE-EXPENSE
Proposed Budget 2005
Projected Year-end Proposed
Budget 2004 2004 Budget 2005
$25,000 $ 23,125 25,000
$9,000 $ g,OOO 8,000
$18,000 $ 22,000 22,000
$7,200 $ 7,200 7,200
$15,000 $ 20,000 18,500
$5,000 $ 10,000 7,500
$ 79,200 $ 91,325 $ 88,200
$28,500 $ 28,500 30,000
$ 12,000 $ 9,900 12,250
$3,600 $ 2.800 4,100
$2,500 $ 6,000 4,500
$7,200 $ 7,200 7,200
$850 $ 800 850
$200 $ 200 100
$300 $ 1,050 1,100
$2,600 $ 1,200 1,500
$200 $ 200 200
$500 $ 350 500
$500 $ 500 500
$100 $ 100 450
$200 $ 200 700
$59,250 $59,000 $63,950
$12,000 $ 12,000 12,000
$3,000 $ 2,000 3,000
$500 $ 400 1,000
$1,000 $ 1,300 1,000
$1,000 $ 1,000 1,000
$11,500 $ 10,000 10,500
$29,000 $26,700 $28,500
$88,250 $85,700 $92,450
($9,050) $5,625 ($4,250)
BEN T. COLE
CHARTERED ACCOUNTANT
/ i
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.
] 7 Charles Road, Orj]]ja, Ontario, Canada L3V 3H3
TeJephonelFax: (705) 326-8172 EmaiJ: coJeben@computer-products.com
AUDITOR'S REPORT
To the Members of Couchiching Jubilee House:
I have audited the balance sheet of Couchiching Jubilee House as at December 31, 2002 and
the statement of income and surplus for the year then ended. These financial statements are
the responsibility of the company's management. My responsibility is to express an opinion
on these financial statements based on my audit.
.
I conducted my audit in accordance with Canadian generally accepted auditing standards.
Those standards require that I plan and perform an audit to obtain reasonable assurance
whether the financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial statement
presentation,
In my opinion, these financial statements present fairly, in all material respects, the financial
position of the company as at December 31, 2002 and the results of its operations for the year
then ended in accordance with Canadian generally accepted accounting principles,
5~ -r:
/1 I
1...--# v-
Chartered Accountant
.
Orillia, Ontario
February 20, 2003
2
,
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.
Couchiching Jubilee House
Financial Statements
For the year ended December 31, 2002
Table of Contents
Auditor's Report 2
Balance Sheet 3
. Statement of Income and Surplus 4
Notes to Financial Statements 5
~
"-- <:'--'-'-
Couchiching Jubilee House
. Balance Sheet
December 31 2002 2001
Assets
Current
Cash $ 18,407 $
Contributions Receivable 6,899
Prepaids 1,600
26,906
$ 26,906 $
Liabilities and Net Assets
Current
Accounts Payable $ 3,503 $
Deferred revenue - rents 511
4,014
Net Assets
Unrestricted Surplus 22,892
. $ 26,906 $
Approved by
Director
.
3
The significant accounting policies and notes are an integral part of these financial statements
.' ,
,-
Couchiching Jubilee House
~ Statement of Income and Surplus
For the year ended December 31 2002 2001
Revenues
Contribution - Community Ministries Board $ 25,000 $
Contribution - 51. James Anglican Church 21,194
Contribution - H,R.D,C. 2,466
Contribution - City of Orillia 500
Contribution - Other Donations 20,716
Contribution - Donated Office Space 7,200
Rent Recovery - Residents 13,608
Fundraising - (net of expenses of $2,255) 4,095
Total 94,779
Expenses
Management Salary 27,120
Clerk Salary 4,327
Employee Benefits 2,242
General and Office 2,218
Office Rent 7,200
. Office Utilities 866
Advertising 222
Insurance 1,857
Professional Development 60
Training 365
Memberships 25
Professional Fees 1,896
House - Rent 12,000
House - Equipment & Maintenance 2,593
House - Security 508
House - General 609
House - Emergency Fund 455
House - Utilities 7,324
71,887
Net Surplus For the Year 22,892
Surplus, Beginning of Year
Surplus, End of Year $ 22,892 $
t
4
The significant accounting policies and notes are an integral part of these financial statements
.
.
.
- \ i '-
C
Couchiching Jubilee House
Notes to Financial Statements
December 31,2002
1. Nature of Organization
The company was incorporated under the Ontario Business Corporations Act without
share capital and provides transitional supported living accommodation for vulnerable
women, and any dependent children, by providing safe, affordable housing units and by
providing support services to assist vulnerable women to become self-sufficient.
The company provides these services and is located in the City of Orillia.
The company is a registered charity and, as such, is exempt from paying income taxes.
2. Significant Accounting Policies
Contributions
The organization has adopted the deferral method of accounting for contributions_
Restricted contributions are recorded as revenue in the year in which the related
expenses are incurred. Unrestricted contributions are recognized as revenue when
received or receivable if the amount to be received can be reasonably estimated and
collection is reasonably assured. Endowment contributions are recognized as direct
increases in net assets,
Restricted investment income is recognized as revenue in the year in which the related
expenses are incurred. Unrestricted investment income is recognized as revenue when
earned.
Capital Assets
Capital assets are recorded as an expense in the year of purchase.
Contributed Services
Volunteers contribute services throughout the year to assist Couchiching Jubilee House
in carrying out its activities. Because of the difficulty of determining their fair value,
contributed services are not recognized in the financial statements,
Cash flow Statement
A cash flow statement has not been presented as the information is readily apparat from
the financial statements.
5
".
!c
,-'/
Couchiching Jubilee House
~ Notes to Financial Statements
December 31, 2002
3, Financial Instruments
The company's financial instruments consist of cash, contributions receivable, prepaid
expenses and accounts payable, Unless otherwise noted, it is management's opinion
that the company is not exposed to significant currency, credit or interest rate risk, and
that the fair values of these financial instruments approximate their carrying values.
4, IncorporiJtion
The company WiJS incorporated on March 23, 2001. No finiJncial triJnsiJctions were
underiaken by the company until January 2002. Prior to this date the residence, also
known as Couchiching Jubilee House, was operated by SI. James Anglican Church in
Orillia,
The company became a registered charity on January 1, 2002,
5, Commitment
The company leases the residence from St James Anglican Church, The current lease
. expires in December 2004 and the monthly rent is $1,000 per month.
6. CiJpital Assets
The company purchased capital assets during the year for approximately $2,000, (laundry
equipment and related installation charges), In accordance with the company's policy for
recording capital assets, these have been reflected as expenses on the income
statement
The company's capital assets consist of furniture for the residence and office furniture
and equipment Most of these assets have been donated to the company and are not
recorded on the financial statements.
.
6
A
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COLDW A TER
MUSJC FESTIVAL
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COLDWATER, ONTARIO
LOK , EO
February 21, 2005
Township of Oro-Medonte
The Coldwater Music Festival committee have already started organizing this
year's Festival. Once again we hope you will find us worthy of your financial
consideration, as you and the many other individuals, businesses and
corporations are the backbone of the Festival.
This year the festival will be held at the Coldwater United Church from
t -7 Monday, May 2nd, 2005 to Friday, May 6th, 2005. We invite you to attend and
experience the Coldwater Music Festival and look forward to seeing you.
The Coldwater Music Festival promotes development and support in the arts
and the school children look forward to this annual event.
Yours Sincerely,
A.~
Vanita Suessmann
Treasurer / Financial Chairperson
Donations may be sent to:
Coldwater Music Festival
c/o Vanita Suessmann
33 John St.,
RR#1, Box A113
Coldwater, Ontario
LOK 1 EO
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Simcoe Plowmens Associaton
Profit & loss
January through December 2004
Jon - [)pc '00
Orolnary I~p"'-
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Aq\l'<<tbJI)Q
S6nQ-
"'"'-
"'-
Food C..-
m....benlhlp
1'10"1.",
"""'lido
1ota11ncome
Q,0S2.00
550.00
:<'72.,25
7,120,OC
250,00
....,00
375,00
530.17
20,6<15.42
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A~.rtt.tng exp
Bonq_ C_
Dance E);.~.....
--
Or.w expenwe
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""""orfum
om.. Supp''''
Ptowlng eJ;pen..
Plowment: Lunc::hM
"""- end 0.1".1)'
Pm..
0f.IHn Col"JtN1& )1onorarium
---"'" charge
Showenterulment
.how expe....
Big,..
T_
Tl'Iiv" & Entel't.eJrrm.nt
W..hroorn:.
Re: AdJUltment: R. &nk error on chO'qtNie
T obJl E>penu
3,07..9I!
550,00
3.134_41
1.200,00
3,092,00
500,00
540.00
637.00
43,13
212.01
6,265.00
1.050,00
1W.73
250,00
500,50
61.21
1,65C,OO
568,00
243,00
1.500.25
333.15
1.070,00
-3,B76.17
22,976.20
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BUDGET REPORT FOR 200.1 .. -----
Ef- SIMCOE COUNTY PlOWMENS --
l I I i i I -
I
I Budge! tor 2003 ) !Actual For 2003. ! Budget for 2004
[ I ! I
----'--- ! i
I!iCOME CATEGORIES I i
-T I i 1 i
--L[Jance 18001 -r- 1~3,26 I 1600
.-.--L Donations I oooo! j 11375.00 I 105~
,
'Gate 60001 i 2438.00 I I 3500
! Membership 100,00 65
IPlo"~nc i 500 730,00 700
I Sites i 42001 1750,00 3000
Ticker Sales I i 1000' 11250,00 9000
I !
TOTAL INCOME 22500 28972.26 28365
I I
I I I I
EXPENSE CATEGORIES ! I
Advertlsino ! i 2500 I 1924,72 2500
Dance I j 648,81 : 765
. Draw I 3439,66 3500
,
IEntertainmenl I 16001 I 1537.95 I 1600
f--IFeed & Fuel 750' , 0.00 I I 500
, :
Feoci~ , 200 0.00 200
Garbi:ige 500 0,00: 500
!Horses& H.S. I 1045,001 1100
iJ 1~1 I 495,00 600
I
~~ul1<;hes ! 1430.00 1500
IOffice& p(,'Stafr 350 I 168,10 350
i Plowino Prizes I 8000 ! 6270.00 8000
'Queen of Furrow , 450 436.00 450
SecurilY I 500 0.00 500
1St. Johns Amb 300 :<00.001 200
Tent 3500 1512.25 2500
Travel&Acco..!l!l- I 628.47 I 500
,
Trucking I 1 10001 1114,85 1100
, 5001
,Water I I 0.00' 500
,
[Washrooms 1 1500 1070,00 , 1500
Exoonres 23550 ""'2'1921,01 28365
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THe CORPOAATION Of THl
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148 line 7 S.. Box 100
Ora. OnlMio LOL 2XO
T'OWNc3IiIP
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Phone (705) 487.2171
Fa> (705)487-0133
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APPUCA TION FOR GRANT/SUBSIDY
NOTE: GRA)'ITSISUBSIDIES ARE NOT A UTOMA TICALL Y RENEWED EVERY YEAR.
NOTE: ORGANIZATIONS MAY BE REQUIRED TO SUBMIT FINANCIAL STATEMENTS.
NOTE: Jf addilional space is required '0 romple.e your information, please use Ihe allached
sheet.
Grant/Subsidy Reques. Amount
./ 0 00
$ /!'>tJ ;:::
PAja A - Orf!om'zo',;;;-"Name ond AJdressj;;f~;m''o;i;;n
OrEani:UJlion
Name 1 ]niled Senior (,ili7.n' Onlario - Cluh #1 ~,~
Address
I Garnock S1. KR.#] Fer!,ushiJJ ESlales Modu]ar/Mobi]e Home Park
City
Orillia J'rov, Ontario Poslal Code L3V 6HI
James Ball Telephone (705) 325-8454
N/A Fax N/A
Contacl
E-mail
PART B - Orf!on;zorion.General l,,(ormarion
Number of
Members 47
Out of Town
Residents
o
Membership Fee $5.00/year
If Applicab]e ($2.00 to USCO)
Geographic Area
Served
Oro Medonte
Date
Fonned
June 26. 2004
Outline the mission, purpose and objeclives of your organization.
RECEIVED
JAN 1 9 2005
ORO-MEDONTE
TOWNSHIP
:
;'1
dl
/..-..., -'
( (7'--'
Other Sources of Revenue (incJude amounts that have been received or that are anticipated -other
grants/subsidies, private funding, etc.),
No Status - Club #J 535 Non-Profit
We are a sub group of the United Senior Citizens of ant.
Purpose for which the current grant/subsidy, if approved, would be used, Give complete details -
(i.e,project or event description, time frame, community benefits).
YRrd Sale hJly 74 7004 - 5;20000 lORn from Ferf'lJ,hill Tenant' A"oc of5;IiOO 00 - to
send Delegates (2) to the {:,!sCO convention in Burlington
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc.),
.Pay back Tenants Assc. - photocoping, stamps, flyers, haJJ rental, envelops, etc,
Previous grants/subsidies from the Township?
Amount Requested:
Amount Approved:
N/A
"1'1/4,
$ Year of Request
$ Year of Approval:
NIA.
NJA
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~ftH!C ._Sj~.~:!~,~r~gfAu.1~orjzed..Offici:!I(S)
r~:'+, /~r;~ "iJ,Zl/
.::..N ame & Position I
t ~.
N "'d r)..n f' I' /) Lr>" A ,) ~
Name & Position
Date: I~ / ~/(;0-
Date: ~ 17/0:3
J .
Note:
Personal infonnation contained on this fonn is coJJected pursuant to the Municipal Freedom of
information and Protection of Privacy Act, and wi]] be used tor the purpose of detennining
eligibiJity for grants. Questions about this coJJection should be directed to the Freedom of
Jnfonnation Coordinator, The Corporation of the Township of Oro-Medonte, J 48 Line 7 South,
"' '
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Please use this additional sheet (and al1ach more if required) 10 eomplete the information
requested on the Grant/Subsidy Applieation Form,
Outline the mission, purpose and objectives of your organization.
We are lobbying Prov, Gov!. to chaMe the Tenants Protection Act regarding modular/mobile
home parks in Ontario. Through the Senior Secretariat - Our lobby group is through the United
Senior Citizens of Ontario,
Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc.) and
registration number if applicable.
No Status.
Club #] 535 United Senior Citizens of Ontario
Other Sources of Revenue (indude amounts that have been received or that are anticipated -other
grants/subsidies, private funding, etc.).
Yard/Garage Sales - 50/50 Draws at regular meetings - Membership fees ($2,00 to wooeo-
$3.00 to Club 1535).
Purpose for which the current grant/subsidy, if approved, would be used. Give complete details -
(i.e. project or event description, time frame, community benefits).
Payback $600.00 to FergushjlJ Tenants Assoc,
Purchase of paper for flvers, photocopying. posta~e. haJJ rental and misc, expense.
Do you currently receive other grants or subsidies from the Township (facility subsidization,
ph,otocopying, secretarial, etc.).
No
Previous grants/subsidies from the Township?
Amount Requested: $
Year of Request:
Amount Approved: $
Year of Approval:
,:::;~
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Additional ]nfonnation
We are Jobbying the goverwnentto produce a new Tenant Protection Act for the
foJJowing reasons and to make changes where necessary.
]. MobiJe/Modu]ar home parks shouJd be compJeteJy separate iTom ruJes for apartment
bui]dings and other seasonal parks.
2. Homes mobiJe/modular parks are pennanent - Not mobiJe.
3. We own OUT homes and pay property taxes pJus Jand renta1.
4. We pay our own e]ectricity/gas/oil etc. So increases in these items shou]d not be
incJuded in yearly guideJine increases.
5. Automatic $50.00 increase in rent when tenants change shou]d be discontinued (landJords
have no expense attached to change of tenants).
6, TribunaJ Adjudicators should be much more know]edgeable about mobile/modular home
parks. Over the years landlords have been favoured by adjudicators because ofJack of
expertise.
7. Much of the probJem too - is because of greed on the part ofJandJords, UnfortunateJy the
Tenant Protection Act has changed to the,LandlordProtection Act.
8. We are now paying for water testing in addition to rent. From aJJ reports JandJords are
charging anywhere iTom $5,00 - $J5.00 per month as there are no controJs in pJace.
U.S,C.O, CJub #J 535
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March 8, 2005
HURONIA TRAILS AND GREENWA'S
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Mayor J, Craig
Township of Ora Medonte
148 Line 7 PO Box 100
Ora, ON
LOL 2XO
Ready To Explore .., Simcoe County Trails
Dear Mayor Craig and Members of Council,
It is with pleasure that we are introducing a new physical activity project in Simcoe
County called Ready to Explore,. . Simcoe County Trails.
Thanks to a $76,00 grant from the Ministry of Recreation and Tourism to promote
physical activity and trail use within Simcoe County, Huronia Trails and Greenways is
able to launch the above initiative, Throughout your municipality and the rest of Simcoe
County, there are many beautiful trails that could be used much more than they
currently are, The purpose of this initiative is to increase awareness of these trails as
physical activity facilities and facilitate a number of organized trail events across the
county to introduce adults and children to the unique opportunity trails offer in terms of
physical activity. In fact, the program's goal is to get 8000 people (4000 adults and 4000
children) out on the trails by March 2006. A project coordinator has been hired to
develop a communications strategy, facilitate the organization of events, and enhance
the Huronia Trails and Greenways website (www.simcoecountytrails.net) to promote
trail locations and information on various Ready to Explore.. . Simcoe County trails
events.
This initiative is important to your community. A healthy community is a place where
people want to live, work and play. Promoting your local trails as one of the many
recreational opportunities you provide to residents and visitors makes your municipality
an attractive place to live. Trails provide a great place for family and friends to enjoy the
outdoors and have fun while being physically active.
Being physically active is not only fun, but research is clear that it also reduces one's
risk of obesity and chronic diseases, such as heart disease, cancer and Type 2 (adult
onset) diabetes, now being diagnosed in young people. Lack of physical activity is a
concern in Simcoe County, as well as other areas of Ontario and Canada.
Huronia Trails and Greenways, c/o Frieda Baldwin, 15 Clovahill Crescent. Coakstown. ON LOL 1LO
Tel: 705-458-4037 Fax 705-458-9143, e-mail info@simcoecountytrails.net
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In the recent Simcoe County Child Health Survey, only 53% of Grade 1 children met the
90 minutes per national guidelines for total daily physical activity. The survey also
revealed that 26% of Grade 1 children in Simcoe County are at-risk of overweight or are
overweight. These unhealthy trends also exist for older youth and adults, In fact, in the
past 15 years, rates of overweight have tripled and the rates of obesity have doubled in
the Canadian population. Ready to Explore .., . Simcoe County Trails strives to make it
easy for people to enjoy being physically active,
How can you support this initiative?
. Plan a Mayor's Walk, preferably on one of your local trails, and partner with
community groups such as Good for Life and trail clubs to make planning easy
and help with promotion. This is a great way to role-model the fun in getting out
on the trails and being physically active,
. While a grant was received from the Ministry of Tourism and Recreation, the
total program budget also requires some matching of funding from the corporate
sector, service clubs, local municipalities and in-kind donations. We would
therefore appreciate your consideration of a municipal grant of $500, or an
amount that you feel is appropriate, in your budget deliberations towards this
project.
Please do not hesitate to contact me for further information, at the address below.
Yours truly,
d~'^-~~
Frieda Baldwin, President
Huronia Trails and Greenways
"Huronia Trails and Greenways is a registered not-for-profit charitable corporation
dedicated to promote and enable the development of a sustainable network of trails and
green ways in Simcoe County, Ontario. Huronia Trails and Greenways is locally
coordinating the development of the Trans Canada Trail in Simcoe County.
Huronia Trails and Greenways, do Frieda Baldwin, 15 Cloverhill Crescent, Cooks/own, ON LOL 1LO
Tel: 705-458-4037 Fax 705-458-9143, e-mail info@simcoecountytrails.net
lsb - \
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
TR 2005-10 Committee of the Whole Bonnie McPhee
Subject: Department:
Council Treasury
Statement of Accounts
C.ofW. Date:
April May 04, 2005
Motion # R.M. File #:
Date: RolI#:
Following is the statement of accounts for the month of April.
Batch No.
Cheaue Reaisters:
AC00321
AC00322
AC00323
AC00324
AQ00287
AC00325
Pavroll:
PR00072
PR00074
PR00076
Credit Card Reaisters:
AE00009
AE00010
Date
Amount
April 06, 2005
April 06, 2005
April 13, 2005
April 20, 2005
April 22, 2005
April 27, 2005
$ 278,057.16
1,350.00
101,062.05
51,767.48
200.00
292,989.89
$ 725,426.58
April 02, 2005
April 16, 2005
April 30, 2005
82,688.81
79,819.44
70,891.47
233,399.72
April 08, 2005
April 08, 2005
3,863.46
3,634.07
7,497.53
Total
$ 966,323.83
f3
~b-
~ RECOMMENDATION(S):
~
1. THAT Report No. TR 2005 - 10 is received.
2. The accounts for the month of April 2005 totaling $ 966,323.83 are received.
Respectfully submitted,
4~u<- //:l~~
Bonnie McPhee
Accounting Clerk
C.A.O. Comments:
Date:
C.A.O.
Dept. Head
- 2 -
Co - \
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
F.D. Report 2005 -10 Committee of the Whole Lynn Burness, F .D.
Secretary
Subject: Department:
Council Oro-Medonte Fire and
Fire Report for Month of Emergency Services
C.ofW. March, 2005 Date:
April 28, 2005
Motion # R.M. File #:
Date: RolI#:
DATE
STATION
TIME
TYPE
LOCATION
DAMAGE
Station #4 20: 51:00 Chimney Overheat 346 Line 11 South
March 1, 2005 Ruabv
Station #2 16:40: 00 Motor Vehicle Highway 11, between
March 1, 2005 Hawkestone Accident, Not Found Line 11 & 13
Station #4 17:43:46 Chimney Overheat 316 Old Barrie
March 4, 2005 Ruobv Road East
Station #2 21:22: 00 Vehicle Fire, Highway 11, South
March 5, 2005 Hawkestone Nothina Found Of Line 8
Station #3 08: 11: 49 Hydro Wires Down Horseshoe Valley
March 6, 2005 Horseshoe Road & Line 5
Station #fj 13:00: 05 Alarm - No Fire, Mt. St. Louis Ski
March 6, 2005 Moonstone Accidental Resort
Station #4 16:56:00 Snowmobile Line 7, South of
March 6, 2005 Ruabv Accident Bass Lake S.R.
Station #fj 22:45:00 Natural Gas Odour, Mt. SI. Louis Ski
March 6, 2005 Moonstone Smell from Sewaae Resort
Station #2 09: 54:45 Motor Vehicle Highway 11, between
March 7, 2005 Hawkestone Accident Line 12 & 13
fps
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F.D. Report 2005 -10
DATE
STATION
TIME
TYPE
LOCATION
DAMAGE
Station #2 09:23: 14 Multi Motor Highway 11, between I
March 7 2005 Hawkestone Vehicle Accident Line 11 & 12
Station #6 09:00:00 Carbon Monoxide 6004 line 9 North I
March 7, 2005 Moonstone Detector Call
Station #2 21:22: 15 Vehicle Accident, Highway 11 NIB at i
March 7,2005 Hawkestone Nothinq Found Line 7 I
Station #3 18: 15: 00 Vehicle Overheat, 40 Ironwood
March 7,2005 Horseshoe Batterv and Wires
Station #2 19: 10: 00 Multi Motor Highway 11 @ Line
March 7, 2005 Hawkestone Vehicle Accident 3 South
Station #2 09: 19:40 Motor Vehicle Highway 11 at !
March 7, 2005 Hawkestone Accident line 12
Station #4 04: 50:09 Medical Assist 761 line 10 North
March 8, 2005 Ruqby Call
Station #3 18:40: 00 Motor Vehicle Horseshoe Valley
March 9, 2005 Horseshoe Roll Over Road & line 4
Station #1 21:45: 00 Medical Assist 403 Penetanguishene
March 10, 2005 Shanty Bav Call Road
Station #6 21: 50:50 Medical Assist 4020 line 13 North
March 10, 2005 Moonstone Call
Station #1 08:02:52 Multi Motor Vehicle Line 5 South and
March 11, 2005 Shanty Bay Accident Lakeshore I
Station #3 14:04:00 Multi Motor Vehicle Horseshoe Valley
March 11, 2005 Horseshoe Accident Road & Line 6
Station #3 18: 15:00 Motor Vehicle Horseshoe Valley I
March 12, 2005 Horseshoe Accident Road & Beacock
Station #1 09:39:47 Medical Assist 172 Lakeshore
March 12, 2005 Shanty Bay Call Road West
Station #2 11: 10:00 Motor Vehicle Highway 11, between
March 13, 2005 Hawkestone Accident Line 7 & 8 I
Station #1 14:00: 16 Snowmobile line 2 South and
March 13, 2005 Shanty Bay Accident Bay Street
Station #3 11: 00: 01 Medical Assist 3370 Penetanguishene I
March 14, 2005 Horseshoe Call Road
Station #5 10:10: 00 Medical Assist 19 Glen Grove i
March 15, 2005 Warminster Call I
Station #2 20: 19: 00 Fish Hut On Fire On the Lake
March 16, 2005 Hawkestone
Station #3 21: 35: 39 Garage Fire 1698 line 4 North $15,000.00 L
March 16, 2005 Horseshoe $15,000.00 S
Station #6 05: 19:00 Motor Vehicle Highway 400 NIB,
March 17, 2005 Moonstone Roll Over @-Mt. SI. Louis Rd.
Station #6 Motor Vehicle Moonstone Road,
March 17, 2005 Moonstone Roll Over Between Line 7 & 8
Station #3 21: 30:00 Motor Vehicle Horseshoe Valley Road
March 20, 2005 Horseshoe Accident and line 4
( -
F.D. Report 2005 -10
DATE
STATION
TIME
TYPE
LOCATION
DAMAGE
Station #2 22: 53: 00 Medical Assist 857 Woodland Drive
March 23, 2005 Hawkestone Call
Station #2 22:26:00 Carbon Monoxide 8 Shoreline
March 23, 2005 Hawkestone Call
Station #1 10: 37: 31 Medical Assist Highway 11 and Line
March 24, 2005 Shanty Bav Call 2 South, Donut Shoo
Station #1 16: 53: 00 Carbon Monoxide 31 Barrie Terrace
March 24, 2005 Shanty Bav Call
Station #4 15:45:00 Possible Flood, 11 Orr Drive I
March 28, 2005 Rugby Water Will Not Shut
Off I
Station #2 14;21:00 Tree Down, Hydro Line 8 South and
March 30, 2005 Hawkestone Lines lakeshore
Station #1 23:07:00 Motor Vehicle Highway 11 at Line 1
March 31, 2005 Shanty Bav Roll Over South
Structure and Vehicle Fire
Dollar Value Lost
Dollar Value Saved
$ 15,000.00
$ 15,000.00
Medical Calls
2005
8
2004
11
,
Monthly Fire Report for March, 2005
Trainina Sessions
Station #1
Station #2
Station #5
Shanty Bay
Hawkestone
Warminster
2
2
2
Station #3
Station #4
Station #6
Horseshoe
Rugby
Moonstone
2
2
2
Inspection Record for the Month (includina Fire Prevention! Public Education)
Commercial
2
Residential! Bed & Breakfast
1
Industrial/ Mercantile
Schools / Assembly / Church
2
Wood stove
1
Daycare / Camps! Hall Tours
Comments or Recommendations by Fire Chief and/or Deputy Fire Chief
Extra trainina / Seminars and Events Attended
Defib Training, Firefighters
Chiefs Meeting
Fire Safety House Meeting, Public Education
Simcoe Fire Prevention / Public Education Meeting
Resp'ectfully submitted,
all , J1!, ,
r<f\ it>v't./y~ ~
LHnn Burness
Secretary, Fire and Emergency Services
i//
C.A.O. Comments:
Date:
^
C.A.O
Dept.
Head
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Dept. Report No. To: Prepared By:
PR2005-02 Council Chris Carter
Subject: Department:
Council Update re: Survey Results for Parks and Recreation
the Needs Analysis for the
C.ofW. Development of Parkland Date:
(Sugarbush, Horseshoe Valley, April 26, 2005
Motion # Craig hurst, Edgar, Bidwell) A.M. File #:
Date: Roll #:
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND: II
At the committee of the whole of Oct 27, 2004 staff prepared a report (Attachment #1) requesting
Council authorization to commission a telephone survey, to be conducted by Simcoe Message
Centre for the purpose of determining the design and development of existing undeveloped park
properties in Sugarbush (SweetWater Park) and Horseshoe Valley(Line 4 and Horseshoe Valley Rd).
It was suggested that the following jurisdictions be included in the survey area: Horseshoe Valley,
Surgarbush, Craighurst, Edgar, and Bidwell subdivision.
II ANALYSIS: II
Of the 804 potential households, Simcoe Message centre was able to contact 5810f them; of which
360 participated and the other 221 declined. The survey results indicates the community is wanting
to utilize its "natural surroundings" (ie; walking trails, open spaces), but also have services that
provide a more physical and social active lifestyle (ie: neighbourhood parks, recreational programs,
etc..) - Attachment #2.
The 5 most important services by the community are as follows;
1. Walking Trails
2. Open Space
3. Neighbourhood Parks
4. Fitness Centre
5. Programs
!
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The 5 least important services by the community are as follows;
1. Lawn Bowling
2. Squash/Racketball Courts
3. Skateboarding Park
4. Basketball Courts
5. Baseball Fields
It is recommended that Council receives the survey results for information only, and that staff be
authorized to proceed to host 2 public meetings to present the survey results and solicit comments
from the public. It is recommended that the meetings be held in the Bay of the Horseshoe Valley Fire
Station.
The recommended dates are as follows;
Tuesday May 31, 2005 @ 7:00pm
Saturday June 4, 2005 @ 1 0:00am
II RECOMMENDATION(S):
~
1. THAT Report No. PR2005-02 be received and adopted for information only.
2. THAT staff be authorized to host 2 public meetings on Tuesday May 31, 2005 and Saturday
June 4, 2005.
Respectfully submitted,
Chris Carter
Manager of Recreation and Community Services
C.A.O. Comments:
Date:
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Dept. Head
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
PR2004-11 Committee of the Whole Chris Carter
Subject: Department:
Council Needs Analysis for the Parks and Recreation
Development of Parkland
C.ofW. (Sugarbush/Horseshoe) Date:
Oct 27,2004
Motion # R.M. File #;
Date: Roll #:
II BACKGROUND:
II
During the 2004 budget deliberations staff was directed by Council to proceed with preparing a
"process plan/needs analysis" for the undeveloped parkland in the Surgarbush and Horseshoe area.
In an effort to identify the "stages" necessary to complete a process plan/needs analysis and upon
recommendation by the Township Planning Consultant, Leisure Plan Consultant Firm was requested
to submit a proposal.
Leisure Plan International Inc. submitted a proposal at the end of August for services related to the
planning, design and development of existing undeveloped park properties in Sugarbush and
Horseshoe Valley at an estimated further cost of $23,997.96 to provide survey results (Note: the
proposal is available in the clerks office).
It should also be noted. that Mr. Jack Haggerty circulated a survey in the June 2004 Valley Voice
Magazine (attachment #1). Staff has reviewed the survey content and has taken it into consideration
in compiling the proposed survey.
II ANALYSIS:
~
The Leisure Plan proposal was circulated to department heads for comments with respect to process
and costs. Upon review of department heads comments/recommendations staff undertook an
investigation of methods of surveying and related costs (ie: newspaper inserts, postal distribution,
purchase of survey equipment and message centre service).
,
-,
Afler comparison of the survey methods with respect to results and the manner in which the survey is
conducted (human contact), the following factors determined that the message centre option offered
the following:
low margin of error
efficiency of time
cost effectiveness
response effectiveness
recurring contact
three week turnaround
report tally upon completion
human factor
-y
It is therefore recommended that a telephone survey be conducted to compile the necessary
information in the preparation of a needs analysis (attachment #2). The survey will provide valuable
input with respect to lhe following;
Importance of services/programs (ie: trails, adult programs, open spaces, etc...)
How recently each household has participated in organized/non-organized recreational
services over the past year (ie: hockey, photography, volleyball, etc...)
Opinions with respect to recreational activities, parks, facilities that are deemed to be needed
in the Township's parklands.
Feasibility of short/long term projects
Avoidance of duplication of services/facilities
Curren1 usage of programs, facilities and parks
Demographics
The proposed survey (Attachment #2) was formulated following a review by staff of other Municipal
Recreational Surveys in Simcoe County.
It is suggested that the following jurisdictions be included in the survey area: Horseshoe Valley,
Surgarbush, Craighurst and Edgar (attachment #3). Given that there are 1,500 households in the
proposed jurisdiction, a total of 350 surveys will be conducted in Horseshoe Valley, 250 in
Sugarbush, 130 in Craighurst and 30 in Edgar. The number of surveys proposed in each jurisdiction
were arrived at based on population of each area.
It is recommended that staff be authorized to commission a telephone survey, to be conducted by
Simcoe Message Centre for the purpose of determining the design and development of existing
undeveloped park properties in Sugarbush and Horseshoe Valley. Estimated costs incurred would
be $2,730.00 (attachment #4). It is further recommended that the results of the survey, together with
staff's recommendations for development be reported to Council prior to presentation to residents in
a public meeting forum.
- 2 -
,
'r
II RECOMMENDATION(S):
f
1. THAT Report No. PR2004-11 be received and adopted.
2. THAT staff be authorized to commission a telephone survey for the purpose of determining the
design and development of existing undeveloped park properties in Sugarbush and Horseshoe
Valley.
3. THAT Simcoe Message Centre be authorized to conduct a telephone survey in the amount of
$2,730.00, and be notified accordingly.
4. THAT the results emanating from the survey be presented to Council by staff prior to public
meeting forum.
Respectfully submitted,
/~
Chris Carter
Recreation Co-ordinator
C.A.O. Comments:
Date: 6 <- X ci")-) t"'\ cj
C.A.O.
00~'--
J
Dept. Head
- 3-
'. l
A't
Survey of Recreation within the Township of Oro-Medonte
\]
Personal information contained on this fom is coJJected pUTSuanl10 The MUhicipal Freedom ~r informalion and ProteClion of Privacy
Act, and will be used for the purpose of 8 needs anaJysis of your recreational needs. Questions about 1his coHection should be
directed to the Freedom onnformalion Coordinator, The C01por.ation of the Tov..'11ship ofOro~Medonte, 148 Line 7 South, Box lOG,
Om, Ontario LOL 2XO
-
. ..
*. 'T"
My name is and I am conducting a survey on
behalf of the Township of Oro-Medonte to assess the present and future
recreation needs of the community.
: Would you be willing to participate in the survey which will take approximately 5 minutes
of your time. YES NO if no, phone # required
1. How would you rate the importance of recreation services to you
and members of your household?
Extremely Important
_ Very Important
_ Reasonably Important
_ Not Important
2. Rate the importance of the following items to you and your household:
Low Med High
a) open spaces 1 2 3 4 5
b) walking trails 1 2 3 4 5
c) neighborhood parks 1 2 3 4 5
d) soccer fields 1 2 3 4 5
e) baseball fields 1 2 3 4 5
f) basketball courts 1 2 3 4 5
g) community meeting space 1 2 3 4 5
h) squash/racket ball courts 1 2 3 4 5
i) lawn bowling green 1 2 3 4 5
j) outdoor hockey rink 1 2 3 4 5
k) day camps 1 2 3 4 5
I) fitness centre 1 2 3 4 5
m) playground area 1 2 3 4 5
n) Pre-School to 55 Plus Programs
(ie: dance, yoga, fitness)
0) skateboarding park 1 2 3 4 5
( V In what recreational/cultural activities does your household participate?
.
'.'
. 4. Have you or a member of your household started any new recreational activities
in the last 12 months?
Yes
No
If yes, please specify which ones?
Where
Where
Where
5. Have you or a member of your household stopped participating in any
recreational activities in the last 12 months?
Yes No
If yes, please specify what activity and why you stopped.
6. Do you feel that there are groups of people within your community whose
recreation needs are not being met?
Yes
No
If yes, which groups of people within your community are not having their
recreation needs met?
7. In which areas do you believe the Township should focus its efforts?
a) Programs
b) Parks
c) Facilities
.
. .
,.
1
8. In your opinion, if the Township was to pursue ~ recreation project within your
community the next 3 to 5 years, what should that project be and where should it
be located?
9. Are you currently using private facilities in your community?
Yes
No
If yes, which private facilities?
Now a little about you?
1. In what area of Oro-Medonle do you reside?
Craighursl
Horseshoe Valley
Edgar
_Sugarbush
i 2.
Number of persons in your household? _ Adults
Children
3. Which age group does each member of your household fall into?
0-4
5-12
13-19
20-25
26-39
40-64
65+
I thank you for your time and the information you have provided.
Analysis of Target Area
TOTAL % OF TOTAL PHONE #s NO #s OTHER'
CraiQhurst 188 13 113 37 38
Edqar 77 5 45 18 14
Bidwell 110 8 44 17 49
Suqarbush 370 26 246 76 49
Horseshoe Valley 700 48 356 270 73
TOTALS
TOTALS AS A %
100
804
56
418
29
223
15
. = Duplicates, Township Office, Businesses
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oues\\on tt 1
(.;I<I\<;:I1;0f5\ Edg<'.' \-'I(JISe\'\1.oe SVg;1.fbIJ5" 69
26 5
t:)(.\rem& 2 3 33
10 59 59 10 -~
\}e;; 14
6 51 21 6 100
Reason3bi~! 10 35
1 19 11 4
NO\ \rf\Oor\al1\ 0 356
20 162 123 25
10\a\S 26
8id"Je\\ ,QlalS
Question # 2
Rate the importance of the foHowing items to you and your household:
Cri'!ighurst
Edgar
Horseshoe Sugarbush
Bidwell
Totals
2a) OpeQ__~paces
1 Low 0 2 6 2 3 13 I 52
2 2 2 6 0 1 11
3 3 6 31 14 3 57 28.51
4 7 1 39 37 7 91
5 Hi h 14 9 85 70 11 189 I 308
2b)
.--... .-..-
1 Low 0 0 3 4 1 8 I 35
2 2 1 4 4 0 11
3 4 3 14 10 1 32 161
4 6 5 5 30 7 53
5 Hiah 14 11 115 96 16 252 1 321
2c)
'...... ">.IV"'V",",' ...",,'"
1 Low 0 1 23 4 3 31 I 97
2 2 3 16 10 4 35
3 5 2 32 16 7 62 311
4 4 2 40 35 3 84
5 Hiqh 15 12 51 58 8 144 I 259
2d) Soccer Fields
1 Low 1 3 51 18 8 81 I 151
2 4 2 25 13 2 46
3 7 6 23 30 3 69 34.51
4 5 2 43 25 9 84
5 HiQh 8 7 22 36 3 76 1 194
2e) BasebaU Fields
1 Low 1 2 46 21 9 79 r 176
2 5 1 26 19 2 53
3 7 6 36 35 4 88 441
4 5 4 28 27 6 70
5 Hiah 7 7 26 22 4 66 I 180
21) BasketbaJ! Courts
1 Low 3 5 53 25 7 93 1 200
2 6 4 32 18 5 65
3 7 3 31 37 6 84 421
4 5 4 27 23 4 63
5 Hiah 4 4 19 20 4 51 1 156
P.ecrealio" Survey 2004
2
Craighurs!
Edgar
Question # 2
Rate the importance of the following iiems to you and your household:
Horseshoe Sugarbush Bidwelt Totals
2g)
-~.. ...~,.., '''~~,"'' ~I"'~~~
1 Low 2 0 18 17 2 39 I 139
2 5 1 18 19 4 47
3 8 6 43 41 8 106 531
4 7 7 43 23 4 84
5 High 3 6 38 23 7 77 1 214
2h) Squash/RacketBall Courts
1 Low 8 7 48 45 11 119 I 229
2 2 6 30 29 2 69
3 12 4 41 19 6 82 411
4 1 2 24 20 2 49
5 Hiah 2 1 21 9 4 37 1 127
2i)
~~.... ~~..". ~.~.......
fLow 11 10 79 57 10 167 I 278.5
2 4 4 36 24 5 73
3 9 0 36 27 5 77 38.51
4 0 5 10 8 4 27
5 High 1 1 4 5 1 12 1 77.5
G
2i) 0
JUIOOor HOCKe
1 Low 1 2 36 13 9 61 I 128.5
2 2 2 20 12 0 36
3 6 2 28 23 4 63 31.51
4 5 9 35 32 6 87
5 High 11 5 44 43 6 109 1 227.5
~_amps 1 3 48 18 5 75 I 152.5
1 Low
2 2 4 18 14 3 41
3 10 1 31 29 2 73 36.51
4 6 6 38 27 6 83
5 High 7 6 27 38 8 84 1 203.5
R
2k)
21) Fitness Centre
1 Low 0 0 23 18 3 44 1 101
2 2 0 10 8 1 21
3 8 4 30 26 4 72 361
4 5 10 27 33 9 84
5 Hiah 10 6 70 39 9 134 1 254
Re<:realion Survev 2004
3
Question # 2
Rate the importance of the following items to you and your household:
Craighurst
Edgar
Horseshoe Sugarbush
Bidwell
Tota!s
2m)
.. --""-" '"~-
1 Low 0 1 36 9 3 49 1 114
2 0 3 16 7 4 30
3 10 2 29 23 6 70 351
4 6 7 29 32 4 78
5 HiGh 9 -
7 51 54 8 129 I 242
Preschool+55+ Proqrams
1 Low 3 1 20 17 3 44 1 109
2 5 1 9 7 2 24
3 5 4 46 22 5 82 411
4 6 4 34 31 4 79
5 High 6 10 52 48 11 127 1 247
Skateboardlna Park
1 Low 6 2 76 35 14 133 I 217
2 6 4 20 11 3 44
3 3 8 31 32 6 80 401
4 5 3 17 19 2 46
5 HiQh 5 3 17 27 1 53 1 139
2n) P
hool+55+ P
20)
d
Rec,eatioo Survey 2004
4
oues\\on #: 3
In "oa\ IBeleal,onICU'IUI"' ac"v\lleS dOBS VOUI hOUsehO'd paltiClpa,e?
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Question #- 4
Yes
No
Cra(gllurs\ Edga\ Horsl".$hQe S\J9~rbl!5h Bidwell Totals
10 5 56 42 a 121
15 15 108 B2 15 235
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C/"'"------"'-- )p}-/-- ---/
QUESTION 8
In your opinion, if the Township was to pursue one recreation project within your community over the next 3 to 5 years what should it be?
Hike/Bike! OutdoOr
Location Community/Reel Playgroundl Parks with ATV/Xski Sports Skateboard Expaf1d1Maintain
Unknown Fitness Centre Parks w/cfaciHty Dog Park Trails Green Space Pool Tennis YMCA Facility p,,,, Existing Consmvauon Mo~ieTheatre Nothing Somethin Day Camp TOTALS
Lauder Ave 4 3 2 9 2%
Craiqhurst 11 1 1 5 1 19 5%,
Horseshoe 4 45 25 7 4 24 1 1 1 112 29%
Central 2 19 2 1 3 6 1 1 4 1 1 41 10%
Unsure 32 14 8 1 1 5 1 4 5 1 6 78 20%
Hammer area 1 1 0%
on the lake 1 1 2 1%
Guthriel hwv 11 12 1 2 1 1 17 4%
where theres high
population/children 5 1 4 1 11 3%
Throuqhout tWSD 3 14 4 4 25 6%
Suqarbush 12 25 2 1 6 1 47 12%
Ramev Mem Pk 1 1 0%
Northern O-M 3 1 1 2 7 2%
Shanty bay 1 1 2 1%
Edaar 1 3 2 6 2%.
Medonte side 2 1 3 1%
Ora Stn 1 1 1 3 1%
Oro 3 3 1%
near TWSP Office 1 1 2 1%
Orillia 1 1 0%
Coldwater 1 1 0%
Bidwell 1 1 0%
TOTALS 401 1341 741 1 11 281 11 191 51 31 571 21 101 5 21 61 3 11 392
%
10%
34%
19%
0%
0%
7%,}
0%1 5%1 1%1 1%
15'%1
1%
3%
1%
1%
2%
1%
0%
. r"'u\J""J,SI PdlKSi FcldljtiuS
10
ReGluatiu!lSlMtJy<,O()4
Question # 8
In your opinion, if the Towship was to pursue one recreation project within your communi1y over Ihe nexl 3 to 5 years where
should it be located?
Barrie Craighurst Edgar Horseshoe Sugarbush Bidwell Moonstone GOldwater Tota!s %
Lauder Ave 1 1 0.28%
Craiahurst 8 1 5 4 2 20 5.63%
Horseshoe 2 2 -
72 15 4 95 26.760/0
Central 1 4 2 9 9 9 34 9.58%
Unsure/No location slated 4 5 38 23 5 75 21.13%
Hammer area 1 1 0.28%
on the take 1 1 2 0.56%
Guthriel hwy 11 3 3 4 4 1 15 4.23%
where !heres high
population/children 1 1 3 2 , 8 2.25%
Throuahouttws 1 14 13 28 7.89%
SUQarbush 1 47 48 13,52%
Ramev Mem Pk/Moonstone 2 2 0.56%
Northern O-M 1 -- 4 1.13%
, 2 u_ --
0hanty bay "-"'. -
2 -- -- 2 0.56%
--
EdQar 5 3 8 2.25%
Medonte side 1 1 0.28%
Ora Sin 1 1 0.28%
Oro 1 1 1 3 0.85%
near TWSP Office 1 1 2 0.56%
OrjJ!ja/Closer 10 OrjJJja , 1 2 0.56%
Coldwater 1 1 2 0.56%
Bidwell 1 , 0.28%
TOT ALS
[-'1] 251 22[ 1591 1221 ~
2T -1r- 3551 100.00%1
TOTALS AS A %
1 0.28%1-- 7.Q4%1 6.20%[ 44.79%1 34.37%i6.48%f--0.56'%1 0.28%1 I 99.99%1
RecreahonSurvey2OQ.<\
11
Question # 8
CRAIGHURST
Analysis of where residents wan! changes made,
.
Location Totals as a %
Lauder Ave
Cr3iOhufS\ 8 32.00%
Horseshoe 2 8.00%
Ce!'\tral 4 16.00%
Unsure/No !ocaHon stated 4 16,000/0
Hammer area
On the lake
Guthrie/ hwv 11 3 12,000/0
Where Ihere is high population/children 1 4.00%
Throuahout twsp 1 4.00%
S~aarbush
Ramey Mem -'Pk/Moonstone
Northern O-M 1 4.00%
Shanty bav
EdQar
fv1edonte side
Ora Stn
Ora
Near TWSP OUice 1 4.00"/"
OrillialCloser to Grima
Goldwater
Bidwell
I 25 I
ITolals II 100.00% I
I
I~ . .- -- _ '"
'* Represents total number of Craighurst respondent answers as a 'Yo
12
RecreBlion Survey 2OQ<1
OUEST ION 8
In YOU! opinion. iI Ihe Township was 10 pursue ~ recrealion prolecl within yOU! communily in the ne,1 3 10 5 years. what should lhal projeCI be and where should it be Icealed?
CRAIGHURST
hiKe/bikel outdoor
Go",muMyiFfed p1aygfOIJr>.ct1 park5w/! ATV/Xski spons skateboard ~~pand m~;njaiF T01 AlS
Location unknQwn Fi\ne$SCef1\rc par!<5 w/cfaci1ity dog park '" trails green space poo' \ermlS YMCA facHity park existing %
!-auderAve 0010
CraiqhurSI 5 1 3 9 32%
Horseshoe 2 2 70/0
Central 4 , 5 18%
UrlsurelNo LOCllhon 5!iW)d 3 , 4 14%
Hammer area . 0%
onlhe1ake 0%
Guthrie! hwv 11 3 , , 5 18%
where (heres high
population Ichildren 1 1 4"
;"
ThrouQhout IWSP -
0"(0
SUQarbush -- 0";
- ;"
Ramev Mem Pk 0%
Northern O-M 1 , 4%
Shanty bay 0%
Edoar 0%
Medonte side 0%
OroSln 0%
Ora 1 , 4%
Near T wso omce 0%
Qri\ri(llC\Osef \0 Or\\li<1 0%
Cok:\wa\€f 0%
Bidwell 0%
TOTALS T T '91 11 I I I 1 I 11 1 T 51 \ IT 281
M' M' AoL 0"; 4% 0% 0% 180/0 00(>;> 4<>/"
,"
Tnt;t1s as a %
0%.
68<:'/0
4010
0%
00/0
00/0
4"1",
0%
4%
0%
0%
18%
0%
4%
13
Recrealior. ~AJN~'I 2Q04
Question #- 8
Edgar
Ana!ysis 01 where residents want changes made.
.
location 'Totals as a"t
Lauder Ave 1 4.55<.'1/<.'1
Craiqhurs\ 1 4.55%
HorseshOe ..-------------~-
2 9.09"'/",
Centra! 2 9.09"'/",
Unsure/No location stated 5 22.73%
Hammer area
on tpe laKe
Guthrie/ hWV 11 3 13.64%
where Iheles high pOpulalion/chi1dref' 1 4.55%
Ihrouahoul twsp
Suaarbush
Ramev Mom Pk/Moonslone
~~rn Q-M ...___------.......---" ... --
Shanl~
EdGar .-----" 5 22.13%
Medo11\e side
OroSln
Oro 1 455"';"
near IWSP OHice
OdltialCloser to Ori!!\a 1 4.55"'/0
Co1dwatef
Bidwell
[1Qr ALS I 22J
[TOT ALS AS A % I I 100.00%J
* Represents \o\a\ number of Edgar respondent anSwers as a %
14
'creatiOflSurvey?OO4
QUESTION 8
In your opinion, if the Township was to pursue ~ recreation project within your community in the next 3 to 5 years, what should that project be and where should it be located?
EDGAR
hike/bikel outdoor
CommunilylRe<':I playground! parksw/f ATV/Xski sports skateboard pxpal1dlTl8if11aj TOTALS
Location unknown Fitness Cantr parks wlcfacllity dog park ,II trailS rareen space pooJ tennis YMCA facility ps'" existino %
Lauder Ave 2 2 0 4 11%
Cral6hurst 1 1 0 2 6%
Horseshoe 1 1 2 6%
Central 3 3 0 6 17%
Unsure/NoLocBtionstated 3 1 1 1 1 7 20%
Hammer area 0 0%
on the lake 0 0%
Guthriel hwv 11 1 1 1 0 3 9%
wneretheres hign
population !children 1 1 1 3 9%.
Throunhaut twsn 0 0%
SUOarbush 0 0%
Ramev Mem ?k 0 0%
Northern O-M 0 0%
Shanty bay 0 0%
Ed af 2 2 1 1 6 17%,
Medonte side 0 0%.
Ora Stn 0 0%
Oro 0 0%
Near T wsp Office 0 0%
Orillia/Closer to Orillia 1 1 0 2 6'%.,
Coldwater 0 0%
Bidwell 0 0%
TOTALS 5 8 4 1 121 1 1 1 1 1 1 31 1 3 35
, \ I --. \ no, \ I I
rWL QUI"
Totals as a %
15
RecrealionSurvey;l:004
c;;-
p.-
I
Ij.)
01
.......
Question # 8
Horseshoe
Analysis of where residents want changes made.
Location Tolals
Lauder Ave
Craiahurst 5 3.14%
Horseshoe 72 45.28%
Central 9 5.66%
Unsure/No location stated 38 23.90%
Hammer area 1 0.63%
On the lake 1 0.63%
Guthrie! hwv 11 4 2.52%
Where !heres high population/children 3 1.89%
Throuahout twsp 14 8.81%
Suaarbush 1 0.63%
Ramev Mem Pk!Moons!one 0.00%
Northern O-M 1 0.63%
Shan1V bav 2 1.26%
Edaar 3 1.89%
Medonte side
OroStn 1 0.63%
Ora 1 0.63%
Near TWSP Office 1 0.63%
OrilliaJCloser to Orillia 1 0.63%
Coldwater 1 0.63%
Bidwell
ITOTALS I 1591
ITOTALS AS A % 1 I 10000%1
* Represents total number of Horseshoe respondent answers as a %
16
Aecreation Survey 2004
OUEST ION 8
In your opinion, if the Township was to pursue Q..!:lg recreation project within your community in the next 3 to 5 years, what should that project be and where should it be Jocated?
HORSESHOE
hike/bike! outdoor
Cf>mmumN.'Recl plOlygrOUf\dl parksw/! ATV/Xski sports skateboard 'p~mlma;ntaj TOTALS
location unknown i!ness Centr parks Wlc/acility dog park '" tralis greeflspace POOl tennis YMCA facility Dark existing %
Lauder Ave
Craiahurst 4 4 2%
Horseshoe 4 27 21 1 1 5 1 3 20 1 84 45%
Centra! 2 7 2 2 1 1 1 1 17 9%
UnS\!fe;NO Loca\1on Slaled 20 6 3 1 1 3 1 3 3 1 1 1%
--
Hammer area 1 1 1%
on Ihe lake 1 1 1%
Guthrie! hwv 11 6 1 7 4%
where Iheres high
population Ichildren 2 2 1 5 3%
Throuohout Iwsp 8 2 -
1 1 12 6%
Suoarbush 2 -. 2 10/0
Ramev Mem Pk 0 0%
Northern Q.M 1 1 1%
Shanty bav 1 1 1%
Edaar 2 1 3 2%
Medonte side 0 0%
OroSln 1 1 2 1%
Oro 1 1 1%
Near T wsp Office 1 1 1%
-
Ori!1ia/C!oser to Grillia 1 1 2 1%
Coldwater 0 0%
Bidwell 0 0''10
TOT ALS 26 62 28 11 11 21 181 41 81 31 '1 281 21 21 1861
-~......_.._.~
Totals as a %
Recrealian SUrvey 2(}()4
17
Question # 8
Sugarbush
Analysis of where residents want changes made
Location ro!alsas a 0/0
Lauder Ave
Craiqhurst 4 3.28%
Horseshoe 15 12.30'%
Central 9 7.38%
Unsure/No location stated - 23 18.85%
Hammer area
On the lake 1 0.82%
Guthriel hwy 11 4 3.28%
Where theres high popu!ation/children 2 1.64%
Throughout twsp 13 10.66%
Suqarbush 45 36.89'%
Ramev Mem Pk/Moonstone
Northern O-M 2 1.64%
Shanty bay
EdQar -
Medonte side 1 0.82%
Ora Stn -
Oro 1 0.82%
Near TWSP Office
OrillialCloser to Ori!lia
Coldwater
Bidwell
6th line 2 1.64%
[TOTALS [ 1221
ITOT ALS AS A %--1 __~ 10000%1
* Represents total number of Sugarbush respondent answers as a %
RBCfe<U'Q"SuNey2004
18
QUESTION 8
In your opinion. if the Township was \0 pursue ~ recreation project within your community in the next 3 to 5 years. what should that project be and where should if be located?
SUGARBUSH
hikelbikel outdoor
Ccm"">,,,NIR<\d plavgroundl parks wi! ATVIX",l<.i sportS sl<.a1eboard ~9(1od mail'll,,; TOTALS
Location unknow!'> 'i\f'.essCen!r parks wlclacility dog park '" \Tails green space pool tenniS YMCA taci\i\y park existing %
UJU(j~r Ave
CraJahursl 2 1 3 20/0
Horseshoe 11 3 4 2 4 24 18%
Central 8 1 2 1 12 9%
u"surelNo Loca)'00 s\a\ed 11 7 2 1 1 1 1 1 25 18%
Hammer area 0%)
on \he\ak€ 1 1 1%,
Guthrie! hwv 11 1 1 1 3 20/",
where theres high
population/children 1 1 2 1%
Throuahout twsp 1 4 2 4 11 6%
suoarbush 13 27 2 1 1 7 1 52 38%
Ramev Mem Pk 0%
Nor1hern O-M 1 1 2 1(1/0
Shan tv bay 0%
Ednar 0%
Medon'e side 1 1 1%
~"tn 00/",
Oro 0 0%
Near TwsP QUice 00/<:0
~:!\ClO'i!lia 0%
ICo\(jw~te' 0%
Bid....,\1 0%
TOTALS 11 44 36 T T "1 tOI 4\ 61 1] 11 15 2\ 61 t361
, --- I 70f. I 3% L 4% I 10/0 \ 10(0 I 110/0 I PI" I 4010 ]
T ota,1s as a "/0
8%
32"/0
260/0
OOjri
0%
0%
7%
3%
4%
,"'/",
10(0
11%
PI"
4%
19
Re{;1B~\i()"S\JNe'i2()()4
Ouestion # 8
Bidwell
Ar\alysis 01 w\"lere residents wanl changes made.
Location 10\,,\5 as a %
Lauder Ave
craTOhursi 2 8.70()/"
Horseshoe -
4 17 ,39%.
Cefl\ra1 9 39.13/>/",
unsurelNO locaiiofl staled 5 21.74"/0
Hamrfler area
0\1 the lake
Glrthr\e/ hWV 1 i 1 4.35%
Wt1e(e thereS higt"l popu!aIiO()!chij(\n~n 1 4.35"10
ThroUQhOul \WSP
sunarbush
Ramev Mem PklMoofystOr\e
Northen1O-M
~~-"..'Y-"~~....'
Edoar
_..~~
Me(\a(\te side
OroStn
Oro
Near TWSP OHice
Odllia/Claser to or\\\ia
Coldwaler
Bidwell 1 4.350/0
1
~s \ @
ITOT ALS AS A % \ \ 1GOOO~
20
. Repeesen's 10ial number of Bidwell respond en' answers as a %
Rec,~aMn Survey 200d
OUEST!ON 8
!n your opinion, if the Township was to pursue Q!!.,g recreation project within your community in the next 3 to 5 years, what should that project be and where should it be located?
BIDWELL
hikelbikel outdoor
CommuMylAed playground! parkswlf ATVlXski sports skateboard xpandmainta; TOT AL$
Location unknown ilnessCentr parks w/c/acility dog park of! trails qreenspace pool tennis YMCA facility park existing "
Lauder Ave
Craiahurst 1 1 3%
Horseshoe 3 3 9%
Central 1 5 1 1 4 5 16 50%
UnsurelNo lOC<llion stated 3 2 2 6%
Hammer area 0%
on the take 0%
Guthriel hwv 11 1 1 30/0
where theres high
population Ichildren 1 1 1 3 9%
ThrouQhout twsn 0%
Suoarbush 0%
Ramev Mem Pk 0%
Northern O-M 0 0%
Shanty bay 0%
Edqar 0%
Medonle side 0%
OroSln 0%
Ora 0 0%
Near Twsp Office 0%
Oril!;alCloserto Orittia 0.%
Goldwater 0%
Sidwell 1 1 0%
TOTALS 4 13 1 I I I 01 I 11 11 I 51 I 71 321
Totals as a %
13%
41%
3%
0%
0%
0%
0%
0%
3%
3%
0%
16%
0%
22%
-
21
Recreation Survey 2004
Question #- 9
Are yOU currently using prIVate ladl'llIes in your communily?
Gfa'lghtiTS\
12
13
sugarbush
'55
6a
8idwell
9
i6
lo\a\s
'85
111
6"
0-
24
Demographics
1. In what area of Orc-Medonle do you reside?
2. Number of persons in your household? Adults I Children
3. Which age group does each member of your household fall into?
Age Group Craighurst Edgar Horseshoe Sugarbush Bidwell Totals
0-4 4 3 19 33 9 68
5-12 16 14 51 66 10 157
13.19 11 8 52 59 9 139
20-25 2 0 23 8 3 36
26-39 37 11 51 88 12 199
40.64 19 26 201 96 36 378
65+ 4 6 63 20 2 95
ITotals I 931 681 4601 3701 811 10721
Total household members as a %
I 8.68%1 6.34%1 42.91%1 34,510"1 7.56%1
\
Recreation Survey 2004
25
or"-" oct
-\
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: COMMITTEE OF THE Prepared By:
WHOLE
PW2005-05 Jerry Ball
Subject: Department:
Council
2005 Vehicle Quotations Public Works
C.ofW. Date:
May 10,2005
Motion # R.M. File #:
L 14-14668
Date: RolI#:
II BACKGROUND:
I
Quotations for the following 2005 Vehicles were hand delivered to fifteen (15) dealerships in Barrie,
Orillia and Midland on Friday, April, 29, 2005 and were opened at the Administration Centre on
Friday, May 6, 2005 at 3:00 p,m, The Public Works Superintendent, the Assistant to the Clerk, and
the Chief Building Official were present during the opening:
1, 2005 - 'h Ton Pick-Up
2, 2005 - % Ton Cargo Van
3, One Mid-Size Car
4, One New Compact Pick-Up
While fifteen (15) dealerships were asked to participate in the quotation, only two (2) dealerships
responded,
II ANALYSIS:
II
The results of the quotation opening for the 2005 Vehicles are as follows:
Tom Smith $26,277.50 None Available Impala - $25,415,00 $23,207.00
Chevrolet (taxes included) Malibu - $25,587.50 (taxes included)
Oldsmobile Ltd, taxes included
Bourgeois Motors F150 - E250 - Taurus - R10X Ranger-
$24,805,50 $28,610.80 $22,230.65 $22,451.45
taxes included taxes included taxes included taxes included
Prices for Bourgeois Motors change in order to have vehicles released and delivered from other Jots,
as follows:
F150 -
$25,746.20
taxes included
E250 -
$29,351.45
taxes included
Taurus -
$22,738.95
taxes included
R10X Ranger-
$23,236.90
taxes included
Both dealerships indicated that 2005 models could no longer be ordered,
Bourgeois Motors indicated an approximate delivery date of five (5) working days.
t RECOMMENDATION(S):
I
1, THAT Report No. PW2005-05 be received and adopted,
2, THAT the Public Works Superintendent be authorized to purchase one F150 Pick-Up; one E250
Cargo Van; one Taurus; and one R 1 OX Ranger from Bourgeois Motors at a total cost of
$101,073,50 (taxes included),
Re~~eptfUIlY sUb~itted,
d~1M
Jt;' Jerry Ball
U Public Works Superintendent
. P~\Y~
/J"~ 9
p';? I(~
~ ~ (j-D - ~rv\\)~
'{f\~
- 2 -
~c:. - \
Dept. Report No. To: COMMITTEE OF THE Prepared By:
WHOLE
EES2005-21 Keith Mathieson
Subject: Department:
Council
Freskiw Farms Barrie North Engineering and
Inc. - Site Plan Agreement - Environmental Services
C.ofW. Part of Lot 19, Concession 13, Date:
Being all of PIN #58548-0053 April 29, 2005
Motion # (Lt) - Part of Lot 19, R.M. File #:
Concession 13, Part 1, 51 R- D11-14517
Date: 8797, Being part of PIN RolI#:
#58548-0141 (Lt) 010-012-01100-0000
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
II
Freskiw Farms is proposing to construct a retail garden centre, consisting of two (2) retail sales
buildings and two (2) greenhouses, located on the south side of Hwy. #11 and Line 12 South.
II ANALYSIS:
II
The Site Plan application for Freskiw Farms Barrie North Inc. was reviewed by the Site Plan
Committee on April 1 ,2005. The Committee's comments have been added to the Site Plan
drawings.
M.T.O. approvals were received on April 19, 2005. Township staff had no concerns with the
proposal.
J RECOMMENDATION(S):
II
1. THAT Report No. EES2005-21 be received and adopted.
2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Freskiw Farms Barrie
!ort ,Inc. to permit specialized agricultural use (greenhouses).
3. T AT! the Clerk prepares a By-law for Council's consideration.
4. D/THAT Freskiw Farms Barrie North Inc. be notified of Council's decision.
pyJqtfully submitted,
f "1."--- \ ,/
{J:J~vA \0 ':>
{ C~O 0~~
Keit ieson
Director of Engineering and Environmental Services
APPENDIX "A"
SITE PLAN AGREEMENT
- between -
FRESKIW FARMS BARRIE NORTH INC.
- and-
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
Part of Lot 19, Concession 13
Being all of PIN #58548-0053 (Lt)
Part of Lot 19, Concession 13, Part 1, 51R-8797
Being part of PIN #58548-0141 (Lt)
Roll #4346-010-012-01100-0000
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
April, 2005
By-Law No. 2005-
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 10
Schedule "A"
Schedule "B"
Schedule "C"
Schedule "D"
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Covenants by the Owner
Covenants by the Township
Development Restrictions
Development Changes
Security
Compliance
Co-operation
Binding Effect
Severability of Clauses
Save Harmless
SCHEDULES
Legal Description of Lands
Site Plan
Deeds and Easements to be Conveyed
Itemized Estimate of Cost of Construction
2
SITE PLAN CONTROL AGREEMENT
This Agreement made. in quadruplicate, this day of
accordance with Section 41 of the Planninq Act.
2005, in
BETWEEN:
FRESKIW FARMS BARRIE NORTH INC.
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS the Owner has applied to the Township of Oro-Medonte to permit specialized
agricultural use (greenhouse) on lands described in Schedule "A", attached herelo;
AND WHEREAS the Township has enacted a By-law to provide for the designation of the
lands as a "Site Plan Control Area";
AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule "B";
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as
follows:
J
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule "A", attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall
take priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development. except in conformity with all the
provisions of this Agreement.
d) The Owner shall. prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the Intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township In having its solicitor, engineer, planner and staff, perform
any work In connection with this Agreement. including the preparation, drafting,
execution, and registration of this Agreement. The Owner acknowledges and
agrees that the Owner shall be responsible for the cost of performance of all the
Owner's obligations hereunder, unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated In any way, shall be
deemed to include the words "at the expense of the Owner", unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be
$1,000.00. The Owner shall replenish the refundable deposit, to Its full amount.
when the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule "C", as well as
certification from the Owner's solicitor that the Transfer/Deeds and Easements
shall provide the Township with good title, free and clear from all encumbrances.
2, COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to permit specialized agricultural use
(greenhouse) described on the Site Plan.
b) That the Township agrees that subject to compliance by the Owner with all
relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner
may proceed to develop the subject lands, as indicated on the Site Plan attached
hereto as Schedule "B", subject to the development restrictions contained herein.
3, DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owner shall be on and subject to the following terms and conditions:
4
~
a) Site Plan
The use and development of the subject lands shall be in accordance with and as
set out on the Site Plan, attached hereto as Schedule "B".
b) Liqhtinq
All lighting systems installed outside, such as floodlights, shall be directed away
from any adjacent residential use and/or roadway, not to cause interference in any
way.
c) Parkinq Areas and Drivewavs
All parking areas and driveways shall be constructed in conformity with Sections
5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code
Regulation #419/86, and such parking areas, loading, and access areas shall be
kept free and clear of snow and ice and kept adequately drained. All entrances
shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain
all necessary approvals from the Ministry of Transportation, County of Simcoe and
Township of Oro-Medonte.
d) Outside Storaqe
No outside storage shall be permitted between any buildings on the premises and
any street. Any other outside storage shall be contained in the fenced compound,
as identified on Schedule "B".
e) Garbaqe Storaqe
The Owner agrees to provide suitable storage areas for garbage and waste, as
shown on the Site Plan, and to install and maintain litter containers in and around
development on the lands. All metal scrap and associated refuse contained in the
fenced compound shall be removed on a weekly basis.
f) Landscapinq
The Owner shall complete all landscaping and landscaped areas shown on the
Site Plan, attached as Schedule "B", as soon as weather permits, and all grading
and sodding required, according to any Engineering drawings submitted, shall be
done on all lawn areas.
g) Erosion and Siltation Control
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to maintain all
erosion and siltation control devices in good repair until vegetative cover has been
successfully established.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded, Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering drawings. The nature of such record of
amendment shall depend on circumstances.
5
5. SECURiTY
Prior to signing the Agreement. the Owner will deposit, with the Treasurer of the
Township, to cover the faithful performance of the obligations of the Owner arising under
this Agreement, including but not limited to the construction of the works and services
identified in Schedule "0' to this Agreement (ihe 'said Work'), the following securities:
a) Cash In the amount of one hundred percent (100%) of the estimated cost of the
said work, as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with
the requirements of Schedule "E', with an automa!lc renewal clause in the amount
of one hundred percent (100%) of the es!lmated costs of the said works, and as
approved by the Township Engineer. The letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and
shall be renewed automatically, as necessary, thirty (30) days prior to expiration.
c) The Township reserves the right to accept or reject any of these alternative
methods of providing securities. Prior to depositing the securities, the Owner's
Engineer shall submit an estimate of the cost of the works to the Township
Engineer for approval. When the cost estimate has been approved, it will be set
out in Schedule '0' of this Agreement and will become the basis for the limits of
the securities.
d) Any letter of Credit or security filed with the Township Is based upon the es!lmated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and security received by the Township may be used as security
for any Item or any other matter which, under the terms of this Agreement, Is the
responsibility of the Owner, Including without limiting the generality of the
foregoing, payment of engineering, legal, planning or other costs incurred by the
Township, which are the responsibility of the Owner. under the terms of this
Agreement.
e) Upon written notification by the Owner's agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confirmation by the Township or Its agent that
the Owner's obligations under this Agreement have been completed, the
Township will return said Letter of Credit.
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mall, twenty-one (21) day's
notice, its intent to draw down on the security or deposit.
6, COMPLIANCE
Any action taken by the Township or on Its behalf, pursuant to this Agreement, shall be In
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of Its covenants and agreements herein, and upon default on
the part of the Owner hereunder. the Township shall, in addition to any other remedy
available to It. be at liberty to utilize the provisions of Section 325 of the Municipal Act,
R.S.O. 1980, Chapter 302, as amended.
7. CO-OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title
of the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
6
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns 01 the parties hereto, and upon the lands described in Schedule "A", attached
hereto, such Schedule being a legal description 01 the lands. and it is lurther agreed that
this Agreement shall be prepared, approved and registered on title.
9, SEVERABILITY OF CLAUSES
Should any section, subsection, clause, paragraph, or provision 01 this Agreement be
declared by a Court of competent jurisdiction 10 be Invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10, SAVE HARMLESS
The Owner, on behall 01 itsell, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub-contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter
of such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub-contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
StGNED, SEALED AND DELIVERED )
) Owne, eskiw Farms Barrie
) orth Inc.
) illiam p, Freskiw
) Has the Authority to Bind the Corporation
)
)
)
)
)
)
) The Corporation of the
) Township of Oro-Medonte
)
) per:
)
)
)
) J. Neil Craig, Mayor
)
)
)
) Marilyn Pennycook, Clerk
)
7
-
SCHEDULE "A"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Freskiw Farms
Barrie North Inc.
LEGAL DESCRIPTION OF LANDS
Part of Lot 19. Concession 13, being all of PIN #58548-0053 (Lt)
Part of Lot 19, Concession 13, Part 1, 51 R-8797, being part of PIN #58548-0141 (Lt),
Township of Oro-Medonte, County of Simcoe, Roll #4346-010-012-01100-0000
8
SCHEDULE "B"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Freskiw Farms
Barrie North Inc.
SITE PLAN
Site Plan is not in a registerable form and is available from the Township of Oro-Medonte.
A-01 Freskiw Farms Greenhouses dated January 20, 2005.
9
SCHEDULE "C"
I
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Freskiw Farms
Barrie North Inc.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dol/ars 1$2.00) and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered shall be prior approved by the solicitor for the Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
10
- \
SCHEDULE "D"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro~Medonte and Freskiw Farms
Barrie North tnc.
ITEMIZED ESTtMATE OF COST OF CONSTRUCTtON
1.
ITEMIZE CONSTRUCTION ESTIMATE
AMOUNT
2.
LETTERS OF CREDIT
AMOUNT
Letter of Credit to be provided by the Owner
to ensure completion of all works required
under the terms of this Agreement, as noted
in Sections 1 f) and 5 herein.
$1,000.00
(refundable
deposit)
..
11