04 13 2005 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, April 13, 2005 @ 9:05 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul
Gravelle, Treasurer; Andria Leigh, Planner; Ron Kolbe, Director
of Building and By-Law Enforcement; Jerry Ball, Public Works
Superintendent; Joe Casey, Director of Fire and Emergency
Services; Keith Mathieson, Director of Engineering and
Environmental Services; Chris Carter, Manager of Recreation
and Community Services, Nick MacDonald, Meridian Planning
Consultants Ltd., Kim Allen, Manager of Building Services
Also Present:
Stacey Patchell; Michael Draper, Darren Vella, Barb Sinton
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Hughes, Seconded by Buttineau
It is recommended that the following items be added to the agenda for
consideration:
6. FINANCE, ADMINISTRATION AND FIRE:
f) Deputy Mayor Hughes, re: Update on Royal Victoria Hospital.
7. PUBLIC WORKS
a) Report No. PW 2005-03, Jerry Ball, Public Works Superintendent, re: 2005
Grader Lease,
10.IN-cAMERA:
a) Jennifer Zieleniewski, re: Legal Matter.
Carried,
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Buttineau, Seconded by Hughes
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, April 13, 2005 be received and adopted,
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Deputy Mayor Hughes declared a conflict of interest on Item 6d) re: Applications
for Grant/Subsidy, Requests to Waive Rental Fees, Oro District Lions Club due
to his membership in the Oro District Lions Club. Deputy Mayor Hughes left the
room and did not participate in any discussion or vote on this item.
Mayor J. Neil Craig declared a conflict of interest on Item 9a) re: Report No. PD
2005-025, re: Craighurst Secondary Plan due to the subject lands of the
Secondary Plan abutting land he owns in Craighurst. Mayor J. Neil Craig left the
room and did not participate in any discussion or vote on this item.
4. DEPUTATIONS:
a) Michael Draper, Chief Inspector, Ontario Society for the Prevention of Cruelty to
Animals (OSPCA), re: Bill 132 and Draft Animal Care By-Law.
Motion No. CW-3
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated February 16, 2005 from Michael
Draper, Chief Inspector, Ontario Society for the Prevention of Cruelty to Animals
(OSPCA), re: Bill 132 and Draft Animal Care By-Law be received and referred to
staff for a report.
Carried.
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Committee of the Whole Meeting - April 13, 2005
Motion No. CW-4
Moved by Hughes, Seconded by Crawford
It is recommended that we do now go In-Camera at 9:50 a.m. to discuss a Legal
Matter.
Carried.
Item 10a) was dealt with at this time,
Motion No. CW-5
Moved by Fountain, Seconded by Marshall
It is recommended that we do now Rise and Report from In-Camera at 10:20 a.m.
Carried.
5. CORRESPONDENCE:
a) Tim Crooks, correspondence dated March 21, 2005 re: Drainage,
Motion No. CW-6
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence dated March 21, 2005 from Tim Crooks,
re: Drainage be received and referred to staff for a response under the Mayor's
signature.
Carried.
b) R. Kelly, Chair, Community Task Force for Physician Recruitment,
correspondence dated March 17,2005 re: Member/Council Appointment
Request (from March 16,2005 meeting).
Motion No. CW-7
Moved by Hughes, Seconded by Buttineau
It is recommended that the correspondence dated March 17,2005 from R. Kelly,
Chair, Community Task Force for Physician Recruitment, re: Member/Council
Appointment Request be received.
Carried,
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Committee of the Whole Meeting - April 13, 2005
c) Gail Dumais, Liaison, Autism Society Ontario, Simcoe County Chapter,
correspondence dated March 2, 2005 re: Proclamation Request, "Toonie for Autism
Day", April 29, 2005.
Motion No. CW-S
Moved by Hough, Seconded by Hughes
It is recommended that the correspondence dated March 2, 2005 from Gail Dumais,
Liaison, Autism Society Ontario, Simcoe County Chapter, re: Proclamation Request be
received; that the Township of Oro-Medonte proclaim April 29, 2005 as "Toonie for
Autism Day'~ and further that the Proclamation be declared on the Township's website.
Carried.
d) John Gerretsen, Minister Responsible for Seniors, correspondence dated March 10,
2005 re: Proclamation Request, "Seniors' Month", June, 2005.
Motion No. CW-9
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence dated March 10, 2005 from John Gerretsen,
Minister Responsible for Seniors, re: Proclamation Request be received; that the
Township of Oro-Medonte proclaim the month of June, 2005 as "Seniors' Month'~ and
further that the Proclamation be declared on the Township's website.
Carried.
e) Tony Derro, Secretary, The Association of Municipal Tax Collectors of Ontario,
correspondence dated March 9, 2005 re: Current Value Assessment (CVA)
Taxation, Proposed Resolution.
Motion No. CW-10
Moved by Hough, Seconded by Hughes
It is recommended that
1, the correspondence dated March 9, 2005 from Tony Derro, Secretary, The
Association of Municipal Tax Collectors of Ontario, re: Current Value Assessment
(CVA) Taxation, Proposed Resolution be received;
2. That the Township of Oro-Medonte support the position of The Association of
Municipal Tax Collectors of Ontario "That the Province of Ontario be urged to amend
the legis/ation commencing for the 2006 taxation year, to specify that once a
property reaches CVA taxation, it remains at CVA taxes, regardless of the result of
future reassessments".
Carried,
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Committee of the Whole Meeting - April 13, 2005
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No, TR 2005-09, Bonnie McPhee, Accounting Clerk, re: Statement of Accounts,
March, 2005,
Motion No. CW-11
Moved by Buttineau, Seconded by Hough
It is recommended that Report No, TR 2005-09, Bonnie McPhee, Accounting Clerk, re:
Statement of Accounts, March, 2005 be received; and further that the accounts for the
month of March, 2005 totalling $4,739,356.01 be received,
Carried.
b) Report No. FD 2005-09, Joe Casey, Director of Fire and Emergency Services, re: Fire
Report for Month of February, 2005.
Motion No. CW-12
Moved by Hough, Seconded by Hughes
It is recommended that Report No. FD 2005-09, Joe Casey, Director of Fire and Emergency
Services, re: Fire Report for Month of February, 2005 be received,
Carried.
c) Report No, FD 2005-08, Joe Casey, Director of Fire and Emergency Services, re: City of
Barrie Fire Department Agreement for Dispatching Township of Oro-Medonte Fire and
Emergency Services,
Motion No. CW-13
Moved by Hughes, Seconded by Hough
It is recommended that
1. Report No. FD 2005-08, Joe Casey, Director of Fire and Emergency Services, re: City of
Barrie Fire Department Agreement for Dispatching Township of Oro-Medonte Fire and
Emergency Services be received and adopted,
2. That the Township of Oro-Medonte enter into the Fire and Emergency Services
Dispatching Agreement with the City of Barrie from January 1, 2004 for a term of five
years.
3. That the Township of Oro-Medonte agrees to the per capita rate of $1.37 for 2005 and
that the interest rate on the past due accounts will be 1.5%,
4. That the Clerk bring forward the appropriate by-law for Council's consideration.
5. And Further That the City of Barrie be notified of Council's decision.
Carried.
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Committee of the Whole Meeting - April 13, 2005
d) Chris Carter, Manager of Recreation and Community Services, re: Applications
for GranVSubsidy, Requests to Waive Rental Fees, Oro District Lions Club;
Barrie Amateur Radio Club.
Council unanimously agreed to deal with these applications separately.
Deputy Mayor Hughes declared a conflict of interest on this item due to his
membership in the Oro District Lions Club. Deputy Mayor Hughes left the room
and did not participate in any discussion or vote on this item.
Motion No. CW-14
Moved by Crawford, Seconded by Fountain
It is recommended that the information from Chris Carter, Manager of Recreation
and Community Services, re: Applications for GranVSubsidy, Requests to Waive
Rental Fees from Oro District Lions Club be received; and further that the fees for
rental of Bayview Memorial Pavilion by Oro District Lions Club be waived.
Organization Facility Purpose Amount
Reauested
Oro District Lions Bayview Memorial Service $52.00
Club Pavilion
Carried.
Motion No. CW-15
Moved by Crawford, Seconded by Fountain
It is recommended that the information from Chris Carter, Manager of Recreation
and Community Services, re: Applications for GranVSubsidy, Requests to Waive
Rental Fees from Barrie Amateur Radio Club be received; and further that Barrie
Amateur Radio Club be requested to submit the appropriate applicable fees.
Organization Facility Purpose Amount
Reauested
Barrie Amateur Old Town Hall International $214.00
Radio Club Competition
Carried.
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Committee of the Whole Meeting - April 13, 2005
e) Jennifer Zieleniewski, CAO, re: Ontario Provincial Police, Information Request.
Jennifer Zieleniewski, CAO, distributed to the Committee "Draft Questions to OPP -
April 13, 2005".
Motion No. CW-16
Moved by Fountain, Seconded by Crawford
It is recommended that the draft questions presented by Jennifer Zieleniewski, CAO, re:
Ontario Provincial Police, Information Request be received; and forwarded to the
Ontario Provincial Police for a response.
Carried.
f) Deputy Mayor Hughes, re: Update on Royal Victoria Hospital.
Discussion,
7. PUBLIC WORKS:
a) Report No. PW 2005-03, Jerry Ball, Public Works Superintendent, re: 2005 Grader
Lease,
Motion No. CW-17
Moved by Hough, Seconded by Buttineau
It is recommended that Report PW 2005-03, Jerry Ball, Public Works Superintendent,
re: 2005 Grader Lease be deferred for further investigation by staff.
Carried.
Motion No. CW-18
Moved by Marshall, Seconded by Fountain
It is recommended that
1, Report No. PW 2005-03, Jerry Ball, Public Works Superintendent, re: 2005 Grader
Lease be received and adopted.
2. That the Public Works Superintendent be authorized to lease two new 160 H
Caterpillar graders from T oromont Caterpillar at the quoted price of $3,093.19, plus
taxes, for five years.
3. And Further That the Public Works Superintendent advise Champion Road
Machinery Sales and Ontrac Equipment Services Inc. of Council's decision.
Deferred.
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Committee of the Whole Meeting - April 13, 2005
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No, EES 2005-18, Keith Mathieson, Director of Engineering and Environmental
Services, re: Timothy Pierce and Shelley Motz - Site Plan Agreement - Lot 16, Plan
1464 (3 Mazepa Place - Ukrainian Village) - Being all of PIN #58561-0062 (Lt) - Roll
#4346-010-011-15600-0000.
Motion No. CW-19
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. EES 2005-18, Keith Mathieson, Director of Engineering and Environmental
Services, re: Timothy Pierce and Shelley Motz - Site Plan Agreement - Lot 16, Plan
1464 (3 Mazepa Place - Ukrainian Village) - Being all of PIN #58561-0062 (Lt) - Roll
#4346-010-011-15600-0000 be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Timothy
Pierce and Shelley Motz to construct a 24' x 36' addition to their existing home located
at 3 Mazepa Place (Ukrainian Village).
3, That the Clerk prepare a By-law for Council's consideration.
4. And Further That Mr. and Mrs. Pierce be notified of Council's decision.
Carried,
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No, PD 2005-025, Nick McDonald, Planner, re: Craighurst Secondary Plan (Trow
Report under separate cover).
Mayor J. Neil Craig declared a conflict of interest on this item due to the subject lands of
the Secondary Plan abutting land he owns in Craighurst. Mayor J, Neil Craig left the
room and did not participate in any discussion or vote on this item.
Deputy Mayor Hughes assumed the Chair.
Motion No. CW-20
Moved by Marshall, Seconded by Crawford
It is recommended that
1. Report No. PD 2005-025, Nick McDonald, Planner, re: Craighurst Secondary Plan be
received for information purposes,
2. That the Trow report dated March 2005 on Craighurst be received for information
purposes;
3. That a public information meeting be scheduled to provide residents with an update on
the Secondary Plan process; and,
4. And Further That Planning Report PD 2005-025 and the Trow report be circulated to
the appropriate agencies for comments,
Carried.
Mayor J. Neil Craig reassumed the Chair.
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Committee of the Whole Meeting - April 13, 2005
b) Report No. PD 2005-026, Andria Leigh, Planner, re: Removal of Holding
Provision - 3 Mazepa Place, Concession 11, Plan 1464, Lot 76 (Oro), Township
of Oro-Medonte [Pierce].
Motion No. CW-21
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. PD 2005-026, Andria Leigh, Planner, re: Removal of Holding
Provision - 3 Mazepa Place, Concession 11, Plan 1464, Lot 76 (Oro), Township
of Oro-Medonte [Pierce] be received and adopted.
2, That the Clerk bring forward the appropriate by-law for Council's consideration.
3. And Further that the applicant be notified of Council's decision.
Carried.
c) Report No. BD 2005-06, Ron Kolbe, Director of Building and By-Law
Enforcement, re: Building Report, January - March, 2005.
Motion No. CW-22
Moved by Crawford, Seconded by Fountain
It is recommended that Report No. BD 2005-06, Ron Kolbe, Director of Building and
By-Law Enforcement, re: Building Report, January - March, 2005 be received.
Carried.
10. IN-CAMERA:
a) Jennifer Zieleniewski, re: Legal Matter (Hillway).
Motion No. CW-23
Moved by Crawford, Seconded by Fountain
It is recommended that the verbal information presented by Jennifer Zieleniewski,
CAO, re: Legal Matter (Hillway) be received.
Carried.
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Committee of the Whole Meeting - April 13, 2005
11. ADJOURNMENT:
Motion No. CW-24
Moved by Fountain, Seconded by Crawford
It is recommended that we do now adjourn at 12:05 p.m.
Carried.
c.
cook
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Committee of the Whole Meeting - April 13, 2005