03 09 2005 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, March 9, 2005 @ 9:12 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul
Gravelle, Treasurer; Andria Leigh, Director of Planning; Jerry
Ball, Public Works Superintendent; Kim Allen; Manager of
Building Services; Joe Casey, Director of Fire and Emergency
Services; Keith Mathieson, Director of Engineering and
Environmental Services; Chris Carter, Manager of Recreation
and Community Services;
Also Present:
Stacey Patchell, Barb Rogers, Alia Sidoruk, Jim Woodford, Bill
Pidlysny, Ed Evans, John Newell, Howie Rogers, Pat Hastings
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
No additions.
2. ADOPTION OF THE AGENDA
Motion No. CW-1
Moved by Buttineau, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, March 9, 2005 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Provincial Constable Janet Small, Community Services & Media Relations
Officer, Barrie OPP, re: Crime Prevention Through Environmental Design.
This presentation will be brought forward to March 23, 2005.
5. CORRESPONDENCE:
a) John Burke, Deputy Minister, Ministry of Municipal Affairs and Housing; Mike
Trojan, CAO, Regional Municipality of Niagara, correspondence received
February 23, 2005 re: Central Ontario Municipal Conference, April 28-29, 2005,
Sheraton on the Falls Conference Centre, Niagara Falls.
Motion No. CW-2
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence from John Burke, Deputy Minister,
Ministry of Municipal Affairs and Housing and Mike Trojan, CAO, Regional
Municipality of Niagara, re: Central Ontario Municipal Conference, April 28-29, 2005,
Sheraton on the Falls Conference Centre, Niagara Falls be received.
Carried.
b) AMO 2005 Annual Conference, August 14-17, 2005, Westin Harbour Castle,
Toronto.
Motion No. CW-3
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated February 25, 2005 re: AMO 2005
Annual Conference, August 14-17, 2005, Westin Harbour Castle, Toronto be
received; and further that Mayor J. Neil Craig; Deputy Mayor Hughes, Councillor
Buttineau and Councillor Hough be authorized to attend.
Carried.
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Committee of the Whole Meeting - March 9, 2005
c) AMO 2005 Small Urban Caucus (OSUM) Conference, May 4-7,2005, County of
Huron, Maitland Recreation Centre, Goderich,
Motion No. CW-4
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence re: AMO 2005 Small Urban Caucus
(OSUM) Conference, May 4-7,2005, County of Huron, Maitland Recreation Centre,
Goderich be received.
Carried.
d) Paul Hudspith, Senior Project Manager, URS Canada Inc., correspondence
dated February 25, 2005 re: Highway 11 Study Design Report, Barrie to
Gravenhurst.
Motion No. CW-5
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence dated February 25, 2005 from Paul
Hudspith, Senior Project Manager, URS Canada Inc., re: Highway 11 Study Design
Report, Barrie be received; and further that any comments received be forwarded to
URS Canada Inc. by April 1 , 2005,
Carried.
e) Dalton McGuinty, Premier, correspondence dated February 25, 2005 re: letter of
appreciation, Tsunami donation.
Motion No. CW-6
Moved by Hughes, Seconded by Buttineau
It is recommended that the correspondence dated February 25, 2005 from Dalton
McGuinty, Premier, re: letter of appreciation, Tsunami donation be received.
Carried.
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Committee of the Whole Meeting - March 9, 2005
6. FINANCE, ADMINISTRATION AND FIRE:
a) Deputy Mayor Hughes, re: Job Descriptions (tabled, March 2, 2005).
Jennifer Zieleniewski, CAO distributed information with respect to the job description
additions.
Deputy Mayor Hughes distributed information with respect to the job description
additions.
Motion No. CW-7
Moved by Fountain, Seconded by Marshall
It is recommended that Motion 6a) with respect to additions to the job description for
the CAO be deferred to the March 23, 2005 Committee of the Whole meeting.
Carried.
Motion No. CW-8
Moved by Hughes, Seconded by Hough
It is recommended that the following statements be added to the job description for
the CAO:
"The Chief Administrative Officer shall be responsible to the Council and shall
perform his/her duties in conformity with Council decisions."
And ...
"j) Administers and manages all policy decisions of Council and regularly reports to
Council upon actions taken".
Deferred.
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Committee of the Whole Meeting - March 9, 2005
b) Chris Williams, Aird & Berlis LLP, re: Plan 709.
Chris Williams distributed the Court of Appeal for Ontario Draft Order dated
February 10, 2005, re: Plan 709.
Jennifer Zieleniewski, CAO distributed financial information with respect to fees for
Plan 709.
Motion No. CW-9
Moved by Hughes, Seconded by Buttineau
It is recommended that the information from Chris Williams, Aird & Berlis LLP, re:
Plan 709 be received.
Carried.
Motion No. CW-10
Moved by Hughes, Seconded by Fountain
It is recommended that pursuant to Court of Appeal Decision dated February 10,
2005, Motion No. 13 of the Council Meeting of November 3, 2004 re: Plan 709
surplus lands:
"Be it resolved that Whereas a large amount of additional information has
become available and brought to Council's attention regarding the municipally
owned lands in Plan 709 since the passing of Motion 20 on December 19, 2001.
Whereas the most recent legal opinion obtained identifies a potential benefit for
the current Council to declaring its position in regards to the municipally owned
lands in Plan 709.
That the Motion 20 passed on December 19, 2001 with respect to the lands in
Plan 709 be rescinded and that the declaration of being declared surplus to the
needs of the municipality be removed for all municipally owned properties in
Plan 709."
be withdrawn.
Carried.
Motion No. CW-11
Moved by Marshall, Seconded by Buttineau
It is recommended that pursuant to Court of Appeal Decision dated February 10,
2005, Blocks A, Band C, Plan 709 and the extreme westerly 10 feet of Lot 33, Plan
709 are hereby declared surplus to the needs of the Municipality.
Carried,
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Committee of the Whole Meeting - March 9, 2005
c) Report No, TR 2005-05, Paul Gravelle, Treasurer, re: Development Charges
Reserve Fund.
Motion No. CW-12
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. TR 2005-05, Paul Gravelle, Treasurer, re: Development Charges
Reserve Fund be received,
2. That the financial statement relating to the Development Charges Reserve Fund
for the year 2004 be received.
3. And Further That a copy of the said financial statement be forwarded to the
Ministry of Municipal Affairs.
Carried.
d) Report No. TR 2005-06, Paul Gravelle, Treasurer, re: Development Charges
Indexing.
Motion No. CW-13
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. TR 2005-06, Paul Gravelle, Treasurer, re: Development Charges
Indexing be received and adopted.
2. That the Township's development charge per single detached dwelling unit be
increased by $222.34 to $4,055.78,
3. That the Township's development charge per other dwelling unit be increased by
$188.13 to $3,431.81.
4. And Further That the said increases shall be effective March 17, 2005,
Carried.
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Committee of the Whole Meeting - March 9, 2005
e) Report No. TR 2005-07, Bonnie McPhee, Accounting Clerk, re: Statement of
Accounts, February, 2005.
Motion No. CW-14
Moved by Crawford, Seconded by Fountain
It is recommended that Report No, TR 2005-07, Bonnie McPhee, Accounting Clerk,
re: Statement of Accounts, February, 2005 be received; and further that the
accounts for the month of February, 2005 totalling $1,240,030.53 be received.
Carried.
f) Report No. FD 2005-05, Joe Casey, Director of Fire and Emergency Services,
re: 2004 Year End Fire Calls, Fire Report.
Motion No. CW-15
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. FD 2005-05, Joe Casey, Director of Fire and
Emergency Services, re: 2004 Year End Fire Calls, Fire Report be received.
Carried.
g) Joe Casey, Director of Fire and Emergency Services re: Township of Oro-
Medonte Emergency Response Plan.
Motion No. CW-16
Moved by Crawford, Seconded by Marshall
It is recommended that the information from Joe Casey, Director of Fire and
Emergency Services re: Township of Oro-Medonte Emergency Response Plan be
received; that the Township of Oro-Medonte Emergency Response Plan be adopted
and further that the Plan be forwarded to Emergency Management Ontario.
Carried,
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Committee of the Whole Meeting - March 9, 2005
7. PUBLIC WORKS:
a) Report No, PW 2005-02, Jerry Ball, Public Works Superintendent, re: 2000
Grader Lease.
Motion No. CW-17
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. PW 2005-02, Jerry Ball, Public Works Superintendent, re: 2000
Grader Lease be received and adopted;
2. That the two (2) 140H Caterpillar graders leased in July, 2000 be returned to
Toromont Cat;
3. And Further That the Public Works Superintendent obtains sealed tenders to
lease two (2) new motor graders.
Carried.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2005-04, Keith Mathieson, Director of Engineering and
Environmental Services, re: John Cryer Construction Ltd. - Site Plan Agreement
- Part Lots 21 and 22, Concession 5, Designated as Parts 18 and 29, 51 R-
19930 - Being all of PIN # 58550-0190 (Lt) - Roll # 010-008-10786.
Motion No. CW-18
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. EES 2005-04, Keith Mathieson, Director of Engineering and
Environmental Services, re: John Cryer Construction Ltd. - Site Plan Agreement
- Part Lots 21 and 22, Concession 5, Designated as Parts 18 and 29, 51 R-
19930 - Being all of PIN # 58550-0190 (Lt) - Roll # 010-008-10786 be received
and adopted;
2. That The Township of Oro-Medonte enter into a Site Plan Agreement with John
Cryer Construction Ltd. to construct a 31 m by 12m commercial building at 16
Winstar Road;
3. That the Clerk prepare a by-Law for Council consideration to enter into a Site
Plan Agreement;
4. And Further That Mr. Cryer be notified of Council's decision.
Carried.
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Committee of the Whole Meeting - March 9, 2005
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No, BD 2005-05, Kim Allen, Manager of Building Services, re: Kennel &
Dog Licensing Fees.
Motion No. CW-19
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. BD 2005-05, Kim Allen, Manager of Building Services, re: Kennel &
Dog Licensing Fees be received and adopted;
2. That the fees for licensing dogs be increased to $25.00 male/female dog, $20.00
spayed/neutered dog and an additional $15.00 for late fees effective January 1,
2006.
3. And Further That the Clerk be authorized to bring forward the applicable by-law
amendment for Council's consideration.
Carried.
b) Report No. PD 2005-012, Andria Leigh, Director of Planning, re: Amendment to
Site Plan By-Law 2004-092 and Site Plan Addendum,
Motion No. CW-20
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. PD 2005-012, Andria Leigh, Director of Planning, re: Amendment to
Site Plan By-Law 2004-092 and Site Plan Addendum be received and adopted;
2. That The Township of Oro-Medonte enter into an Addendum to Site Plan Control
Agreement with Horseshoe Valley Resort LId, Heights of Horseshoe
Townhouses and New Millennium Homes Limited to revise Section 1 -
Covenants by the Owner to include:
"(g) That if at any time within the next three (3) years, the Township
of Oro-Medonte undertakes a monitoring program for the
Coldwater River watershed, that the Owner will participate
financially pro-rata in accordance with other water takers within
the watershed".
3. That the Clerk bring forward the appropriate by-law for Council's consideration;
4. And Further That the applicant be notified of Council's decision.
Carried.
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Committee of the Whole Meeting - March 9, 2005
10. IN-CAMERA:
Motion No. CW-21
Moved by Marshall, Seconded by Fountain
It is recommended that we do now go In-Camera at 11 :05 a.m, to discuss Personnel and
Property Matters.
Carried.
Motion No. CW-22
Moved by Crawford, Seconded by Marshall
It is recommended that we do now Rise and Report from In-Camera at 12:35 p.m,
Carried,
a) Jennifer Zieleniewski, CAO re: Personnel Matter (Collective Agreement),
The CAO distributed information with respect to the Collective Agreement Settlement Offer.
Motion No. CW-23
Moved by Fountain, Seconded by Crawford
It is recommended that the confidential information from Jennifer Zieleniewski, CAO, re:
Personnel Matter (Collective Agreement Settlement Offer) be received; and further that the
Memorandum of Understanding for the Collective Agreement dated March 3, 2005 for the
term March 13, 2005 to January 11, 2008 be approved,
Carried.
b) Jennifer Zieleniewski, CAO re: Property Matter (Lot 356, Plan 626).
Motion No. CW-24
Moved by Marshall, Seconded by Fountain
It is recommended that
1. Confidential Report ADM 2005-014, Marilyn Pennycook, Clerk, re: Property Matter (Lot
356, Plan 626) be received and adopted,
2. That Lot 356, Plan 626 be declared surplus to the needs of the municipality,
3. That the applicant be responsible for all costs incurred by the Township In the
conveyance of this property.
4. That the applicant be advised of Council's decision.
Carried.
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Committee of the Whole Meeting - March 9, 2005
11. ADJOURNMENT:
Motion No. CW-25
Moved by Crawford, Seconded by Fountain
It is recommended that we do now adjourn at 12:38 p.m.
Carried.
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Committee of the Whole Meeting - March 9, 2005
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