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10 09 2002 COW Agenda . "'0 TOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA DATE: WEDNESDAY, OCTOBER 9, 2002 TIME: 9:00 a.m. COUNCIL CHAMBERS , ************************************************************************************************ i 1. ADOPTION OF THE AGENDA 2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: . "IN ACCORDANCE WITH THE ACT" 3. RECEIPT OF ACCOUNTS: a) Statement of Accounts for the month of September, 2002. 4. DEPUTATIONS: a) 9:00 a.m. Oro-Medonte Chamber of Commerce re: Progress, Initiatives and current activities. 5. CORRESPONDENCE: a) Simcoe County District School Board Update 1 - September 25, 2002. b) Orillia Public Library Board, minutes of June 26,2002 regular meeting. c) Midland Public Library Board, minutes of June 13, 2002 regular meeting. d) Simcoe County District Health Unit, correspondence re: Provincial Quit Smoking Contest and National Workplace Wellness Week.. e) Fred Larsen, Coldwater, correspondence re: road condition, Line 11 north of Horseshoe Valley Road. f) City of Barrie, correspondence re: special meeting to determine the need for a revision of the Official Plan of The City of Barrie. ("""'" ,.,. g) County of Simcoe, Notice of the Passing of a By-law to Permit a Site Specific Exception to By-law No. 2840, 21 Quinlan Road, Barrie, L05 367, RP 51M-619 in the City of Barrie. h) Ms. April Clark, Coldwater, correspondence & petition re: playground in Sugarbush. i) Oro-Medonte History Committee, status report re: Oro African Church Plaque. Orillia Public Library, correspondence re: Ontario Public Library Week, October 21 - 27, . j) 2002. . 6. FINANCE, ADMINISTRATION AND FIRE: a) Chris Carter, Recreation Co-ordinator, re: request from Ontario's Lake Country re: installation of TODS signage. b) Report No. ADM2002-46, Paul Gravelle, Treasurer, re: Council Expense Allowance. 7. PUBLIC WORKS: a) Report No. ES2002-52, Keith Mathieson, Director of Engineering and Environmental Services, re: Arbourwood Estates Subdivision, Phase II Certificate of Substantial Completion and Acceptance (Underground Works), Plan 51 M-696. 8. PLANNING AND DEVELOPMENT: a) Andria Leigh, Township Planner, response to Ministry of Natural Resources re: Jeffs purchase of filled lands. 9. COMMUNITY SERVICE: . 10. ENVIRONMENTAL TASK FORCE: . 11. ADDENDUM: 2 12. IN-CAMERA: a) Jennifer Zieleniewski, CAO, personnel matter (S. Johnston). b) Jennifer Zieleniewski, CAO, personnel matter. , 13. ADJOURNMENT . . . 3 ADDENDUM COMMITTEE OF THE WHOLE MEETING Wednesday, October 9, 2002 . 5. CORRESPONDENCE: h) -6 & 7 Ms. April Clark, Coldwater, addition to petition on main agenda. k) I. Skinner, Line 1, correspondence re: thank you to Volunteer Firemen. I) Helen Perry, Hawkestone, correspondence re: affordable housing. 6. FINANCE, ADMINISTRATION & FIRE: ~e-~eN.'>~-& c-j:=- /Lv," 7/0& c) -ROEjUC3t from Oro District Lions CIl:JB tol fJ<::t 1IIIssIOlI tv i"btall trail marl,sl ",igns on thQ Oro Mcdonto b...k-p Country Railtrail (h"'C'kground, Chri€ Carter, ReCreation ~ 60 ordiAater). d) Fire Report No. 2002-12, Paul Eenhoorn, Fire Chief, Monthly Fire Report for August, 2002. . .. . 'I oJ-( Oro-Medonte Chamber of Commerce 148 Line 7 South, Box 100 Oro, ON LOL 2XO Phone 705-487-7337 Fax 705-487-0133 . September 19, 2002 . Township of Oro-Medonte 148 Line 7 South Oro, On 10L 2XO Attention: Marilyn Pennycook Reference: Oro-Medonte Chamber of Commerce Progress, Initiatives and Current Activities Dear Marilyn, The Chamber would like to make a presentation to Council at the Committee of the Whole meeting, October 9th. Please confmn the above date. Sincerely, cro k~ Judy Kern Managing Director . cc: Board of Directors . . tjI Cl) - .;1, Oro-Medonte Chamber of Commerce 148 Line 7 South, Box 100 Ora, ON LOL 2XO Phone 705-487-7337 Fax 705-487-0133 .,- July 25, 2002 RECeiVED -, '. Jut 2 5 200? Mayor and Council ORO-MEDONTE Township ofOro-Medonte iOWNSHIP P.O. Box] 00 Oro, ON LOL 2XO Reference: Update Request Dear Mayor and Council: With reference to the above request, the fonowing outlines the Chamber's progress, in it iatives and current activities. The Directory The Chamber produced 8,000 copies of the Membership Listing & Buyer's Guide (Directory) in early June. A total of 6767 copies were maned to the residents and businesses ofOro-Medonte, many of whom commended the Chamber on this attractive and most informative publication. Revenue generated by the Directory is in excess of $3500, which is a substantial difference compared to the last issue, which resuhed in a deficit. Events The Chamber hosted its fust annual golftoumament at Shanty Bay GoJf & Country CJub. This successful event was enjoyed by an participants and raised $540. . Member Interaction A survey was sent to all members in June 10 enable the Chamber to focus our efforts on . the needs and services deemed most valuable by our members. Newsletter This is now published quarterly with a new format. We have made it more interactive with advertising opportunities, keeping businesses in touch with news nom tbe Ministry of Consumer and Business Services and the Ontario Chamber ofComrnerce. The newsletter, which ranked high in the membership survey, also features community exposure by highJighting news and issues within the township. ...Ipg.2 tjq ;--3 0/ Website The completion of our newly designed web site is comillg to fruition and will be fuJIy functional by the end of August. There has been much interest in the service of providing web site links to member businesses through our site and we aTe anticipating a source of revenue generated by this new internet busiTIess directory. We will be offering simple web site design for those businesses needing a web site. This service will be supplied by a member business. Also, we wm be introducing member to member discounts to encourage people to "Shop Oro-Medonte". ." . , Member Recruitment .- A new membership information and application package has been produced which . cleaTly defines the functions of the chamber and outlines membership benefits. The Directory has helped generate inquiries for some new businesses interested in joining. To date we have 125 members compaTed with 68 this time last year. Attracting new members is a priority and although our efforts have not waned, we anticipate an increase in membership inquires once the summer vacation period concludes. Upcoming Events The Chamber has reserved a oooth at the Oro Fair, September 13th & 14th to promote member businesses through exposure to the community. The faU meeting is tentatively scheduled for mid October. The agenda and topics of discussion have yet to be finalized. Financial Repon Please see the attached fmanciaJ statement for the period beginning April 1/02 and ending July 25/02. If you have any further inquiries, please do not hesitate to contact me. Sincerely, %~ . Judy Kern Managing Director . c.c. Bruce Chappell . Oro-Medonte Chamber of Commerce fqj~1 ~ Financial Statement Basis April 1 through July 25, 2002 Apr 1 - Jul 25, 02 Ordinary Income/Expense Income Ditectory Ads 4,175.00 Fundraiser - GolI Tournament 1,606.00 , Membetship Dues 85.00 Total Income 5,866.00 Expense . Advertising 166.49 Canada Post Mail tedirecl 139.10 Total Canada Post 139.10 Computer Internet Service 224,56 Supplies 48.33 Total Computer 272.89 Ditectory Directory CD 46.00 Distribution 932.83 Printin9 11,730.00 Total Ditectory 12,708.83 Gifts & honorariums 101.75 Meetings Meals 80.00 Total Meetings 80.00 Office Printing 27.31 Stationery 140.30 Supplies 75.13 Total Office 242.74 Payroll Expenses 140.93 Postage 52.04 Social Events Golf Tournament 1,126.00 Total Social Events 1,126.00 . Telephone 558.39 Ttavel Meals 6.78 Mileage 283.78 . Total Travel 290.56 Wages 1,793.73 Total Expense 17 ,673.45 Net Otdinary Income -11,807.45 "...-.. . . Oro-Medonte Chamber of Commerce f.../ Q \ //' Financial Statement i-~. 2 ./ ~, Basis April 1 through July 25, 2002 Apr 1 - Jul 25, 02 Olher Income/Expense Other Income Donations received 597.15 Funding 20,000,00 Insurance Revenue 184.72 ,- Interest Income . 8.93 Refunds 11.70 Total Other Income 20,802.50 .- . Net Other Income 20,802.50 Net Income 8,995.05 . - P"!o___ ... . . 5a)~/ Please post and distribute SCDSB Update 1 - September 25, 2002 Simcoe County District School Board meeting highlights 1170 Highway 26, Midhurst ON LOL 1XO (705) 728-7570 realign how trustee funds are allocated and do System Action Plans 2002-2003 not impact on the amount of money approved Director of Education Sharon Bate reviewed as part of the 2002-2003 budget. . action plans and action steps to be Attendance Areas implemented during the 2002-2003 school year as part ofthe ongoing system planning Trustees approved the attendance areas for the process. The action plans support the following schools which are to come into . effect at the time of the opening of each of the system's four goal areas relating to student achievement, quality teaching, leadership and identified new schools: staff development, and safe, supportive Proposed elementary school - Georgian Drive environments. These goal areas incorporate Steele Street Public School the SCDSB's prime objectives to improve Shanty Bay Public School student achievement and to support school Hillcrest (Barrie) Public School efforts to have all students meet the Proposed elementary school - 400 Business expectations of the Ontario Curriculum and Park achieve the provincial assessment standards. Holly Meadows Elementary School The action plans and steps will be used to Ferndale Woods Elementary School focus system energy, staff direction and the King Edward Public School alignment of system resources within the four Assikinack Public School key areas. Proposed elementary school - Northwest A1Iiston SEAC Report A1Iiston Union Public School Trustees received a number of Ernest Cumberland Elementary School recommendations from the Special Education Tosorontio Central Public School Advisory Committee (SEAC) as outlined in Baxter Central Public School their meeting of June 17, 2002. The report included the recommendation that Literacy Test Results the learning centre model be maintained into The School Services Standing Committee 2002-2003 year. SEAC also recommended report included reference to the recently that a secondary gifted class placement be released results of the Ontario Secondary included with the special education plan for School Literacy Test. Results from the . grades 9-12. Education Quality and Accountability Office Trustees received the recommendations as have been updated and now show that 72% of infonnation. A SEAC majority report the Grade 10 SCDSB students who wrote the including the recommendations was attached to test were successful. Through Student the Special Education Plan update that was sent Services staff and secondary school staff and to the Ministry of Education in July. administration, an after-school remedial program has been implemented to help Policy and Guidelines Regarding Trustee students achieve success during the next test Expenses Amended period on October 23 and 24. Trustees amended Policy 21 10 and Governance and Administration guidelines regarding trustee expenses. The amendments Updates are for everyone interested in our public education system. Information: Debbie Clarke, Communications Officer, (705) 734-6363, ex\. 241. 5\ . . , . q)"d- Please post and distribute . Chairperson Dave Chambers and Director Simcoe County District School Board of Education Sharon Bate reported that Update 1 - September 25, 2002 - PAGE 2 during a recent Joint Task Force meeting with the Simcoe Muskoka Catholic December Board Meeting Date District School Board, the co-tenninus Rescheduled boards discussed shared concerns relating Trustees approved the rescheduling of the to the provincial funding model, in December Board meeting to Wednesday, preparation for the upcoming presentation . December 18, 2002. to the provincial task force. Specific areas of concern include: benchmarks used in Federal Immigration and Refugee the provincial funding fonnula, special education funding, transportation grants . Protection Act and school renewal costs. The new Federal Immigration and Refugee Protection Act has resulted in inconsistencies Next Meetings between federal and provinciallegisJation. School Services Standing Committee The Board instructed the Director to send a - Wed., October 2, 7:30 pm. Jetter to the Minister of Education with copies Central Services Standing Committee to the JocaJ M.P.P.s in support of the Peel - Wed., October 9, 7:30 pm. District SchooJ Board's request that the Regular Board Ministry of Education provide clarification - Wed., October 23,7:30 pm. about school boards' roJes and requirements in reJation to the recent changes. Trustee Information . Trustee Mary Anne Wilson reported that the Board of Directors for the Simcoe County Student Transportation Consortium approved a business plan and a number of other initiatives relating to safety audits and the promotion of cost effectiveness. . Commenting on her participation as a Board representative at the 150'h Oro WorJd's Fair, Trustee Jane Allen complimented teachers on their efforts to . integrate studies of agriculture and heritage and arts programming with rural fair activities throughout Simcoe County. Updates are for everyone interested in our public education system. Information: Debbie Clarke, Communications Officer, (705) 734-6363, ex!. 241. . " . 5b)~( ORlLLIA PUBLIC LIBRARY BOARD MINUTES JUNE 26.2002 . A regular meeting of the library board was held in the Children's Services Department of the Library commencing at 7:35 p.m. . PRESENT - BOARD -C. Dowd, Chair; J. Swartz, Vice-Chair; A. M. Alexander; R. Fountain; J. Francis; K. McLaughlin - STAFF - M. Saddy, Chief Executive Officer S. Campbell, Director of Children's & Audiovisual Services L. Gibbon, Director of Information Services D. Rowe, Director of Technical Services T. Chatten, Recorder ABSENT - M. Hill; F. Kreisz; B. Stanton DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None CONSENT AGENDA MOTION #2002:26 Moved by A.M. Alexander, seconded by K. McLaughlin that the consent agenda of the June 26, 2002 meeting be approved. CARRIED REPORT OF FRIENDS OF THE LIBRARY The Friends of the Library have encouraged the Library to join the Chesley Challenge to read "In the Skin of a Lion" as part of a Canada wide challenge to have the most number of people read this selected title. The Friends presented CEO M. Saddy with a cheque to purchase 10 additional copies of this book. . Don Evans invited the Library to participate in the Arts for Peace Day with a display. Evelyn Johnstone organized the Friends presence at local special events, e.g. Canada Day, Leacock Sidewalk Sale, etc. A display will also be set up at the OrilJia Square Mall Info Day September 21, 2002. The next meeting of the Friends will be held September 9,2002. REPORTS OF BOARD COMMITIEES AND REPRESENTATIVES Community Relations - The committee has sent a thank you letter to the Friends of the Library for their efforts and the money raised for the Library at the recent Art Auction. . ., stJ- ;)- BuiJding Steering - The committee met with Mary Rose to discuss the building proposal and win report further at the next committee meeting. Finance & Personnel - A Personnel committee meeting was held June 13 to discuss Sunday opening options. A joint Finance/Personnel committee meeting was also held June 25 to discuss Sunday opening and its effects on the library financially. MOTION #2002:27 , Moved by J. Swartz, seconded by A.M. Alexander that the Board present the proposal for Sunday Opening Hours to City Counci1. CARRlED . MOTION #2002:28 Moved by AM; Alexander, seconded by J. Swartz that an Ad Hoc Committee composed of the Chair of the Board, Chair of Personnel, Chair of Finance, and one staff member along with the CEO, be struck to report to Orillia City Council concerning Sunday openings. CARRlED Salary Study MOTION #2002:29 Moved by K. McLaughlin, seconded by A.M. Alexander that the Board direct CEO M. Saddy to request current salary ranges and job descriptions of city staff positions from the Office of the City Manager in order to update comparisons that were made under the pay equity process. CARRlED BuiJding Value Together: A Vision for Change for Ontario Public Libraries - The Discussion Paper MOTION #2002:30 Moved by J. Francis, seconded by R. Fountain that the Board chooses not to support the discussion paper "Building Value Together" for the reasons brought forward at the meeting. Those reasons win be outlined in response. CARRlED Adjournment at 9:37 p.m. moved by J. Swartz. . BOARD CHAIR CHIEF EXECUfNE OFFICER . . . 5t)-3 REPORT OF THE CEO OF THE ORILLIA PUBLIC LIBRARY FOR THE . MEETING OF WEDNESDAY, SEPTEMBER 25, 2002 AT 6:30 PM AT MIKE SADDY'S HOUSE (for BBQ followed by meeting) . PLEASE NOTE VENUE CHANGE: CAN YOU COME TO DINNER? (BBQ OCTOBERFEST SAUSAGES ON A BUN/BEANS/SALAD/COOKIES) WILL BE READY AT 6:30. MY HOUSE IS 39 BRANDON CR. . go west on Mississaga to Westmount . turn left on to Westmount . turn right on to Grenville . turn right at the stop sign on to Brandon Cr. #39 is on your left. 1. AUDITED FINANCIAL STATEMENT Please find the audited financial statement in your package. We are asked to accept it with the signature of the Chair and return one copy to the auditors. 2. SUNDAY OPENING The ad-hoc committee on Sunday Opening will have just met on Friday, September 20, 2002 and minutes will be distributed at this meeting. 3. NEWSLETTER I!! And what a newsletter it is! Thanks go to Jayne Turvey, our Volunteer and Community . Outreach Coordinator and all who contributed to the Newsletter. The colour makes a great accent and the photos came out very clearly. Unfortunately, we could only afford to make a few colour copies and about 980 of the thousand printed will be black and white. Perhaps we could put a colour copier in the 2003 budget? We are open to suggestions on how to make the newsletter better. Perhaps there should be a "Board Corner" or "Remarks/rom the Chair" in the next one? . . 5iJ~</ MONTHLY REPORT OF THE DIRECTOR OF CHILDREN'S AND AUDIO VISUAL SERVICES AUGUST 2002 Reference The number of reference questions answered by Children's Services staff continues to show an increase, with 11 percent more questions answered in August of 2002 over August of2001. , Computer use also continues to show growth with an increase from 393 in August 200] to 531 in August 2002, a 35 percent increase. The largest increase was in the use of the . multi-media computer. The number of children using this computer doubled, increasing from 50 in 2001 to ] 13 in 2002. We have increased the selection of CD ROMs available to use on this computer, induding a selection of titles appealing to children from 2-]4 years. Programs Two hundred and nine children registered for the Summer Reader's Club and seventy- five preschool age children registered for the Read- To-Me Club. Two hundred and eleven members of both of these clubs live in the City of OrilJia, forty of the combined club members live in the Township of Oro-Medonte, and another forty members live in Severn Township. We had two great clubs filled with enthusiastic readers who read over 2300 books. Great Job, our members are "The World's Greatest Reader's'" Highlights of the programs in August included Orient Express, which featured two guest leaders. GilJ Gauthier (Gauthier's Martial Arts and Self Defense) demonstrated karate and martial arts for the children. Jeff McLeod led the children through step by step instructions in the intricacies of making an origami crane. Both Jeff and Gil1 donated their time to lead the children in a morning and an afternoon program. The children also celebrated Africa by sculpting and painting a mask from sawdust clay; had a Northern Adventure, where they had to foHow inuksuks to reach the food cache; and created their own Crazy Kingdom. The TD Read Around the World Summer Reader's Club finished the third week of August with a Welcome Home Gala party for Seymour and Seymour Jr. At the party the , children played games, heard from Seymour Jr. about the trip, had cake and drinks and were awarded their certificates and prizes for an exceHent summer of reading. The Read to Me club finished with a Teddy Bear and Friend Picnic. The children had a great time including their special stuffed animal in a program of stories, games and food. All of the Children's Services staff put a huge amount of enthusiasm and work into making our Summer Reader's Club a huge success once again this year. We had many compliments and positive comments on the programs and the staff from both parents and . . Oh)'5 children. Lee, Kelly, Erin, Julie, Kristen, Michelle and Kelli, thanks for a great summer of programming. Community support played a big part in programming this summer. We would like to thank the following people who volunteered their time and expertise as program presenters: . * Lee-Ann Roth (Scouts Canada) - Lee-Ann brought a parachute and taught us some great parachute games. - * Gill Gauthier (Gauthier's Martial Arts and Self Defense) - gave a demonstration of martial arts and self defense moves. * John Kenwell (Art Teacher and Kelly Smith's husband) - dressed up as Monet and taught some of the Reader's Club members the basics of water colors. * Jeff McLeod - demonstrated and taught the children how to make an origami crane. We would like to thank the following businesses who donated prizes which were given out to the children as reading incentives in weekly draws or as prizes in their Successful Reading bags: Pizzaville, SmithBooks, Lahay's Hobby and Craft Store, Zellers, Radio Shack, New York Fries, Domino's Pizza, Swiss Chalet, Kelsey's, East Side Mario's, Weber's Downtown Restaurant, Grand and Toy, Staples, Ricki'sIBootlegger, Tops Pizza, Rombos Pizza, Little Caesar's Pizza, Wal-mart, King's Buffet, Canadian Tire Store, Shopper's Drug Mart (Orillia Square Mall), Square Boy Pizza, The Bike Stop, Manticore Books, Jack and Maddy, Apple Annie's, IGA, Dollar Joint (Mississaga St.), A & P, Zehrs Market, Pizzaville, Red Caboose Mini Golf, Movies 4 You, Just New Releases, Harvey's, Burger King, McDonald's Restaurant, Kentucky Fried Chicken, Wendy's, Movie Warehouse. We would also like to thank the Toronto Dominion Bank and Toronto Public Library for sponsoring and preparing the province wide support materials for the Reader's Club, and the Federal Government Summer Career Placement program for choosing our application for a Summer Student to anow for Outreach and Preschool programming. Promotions and Publicity . Kelly produced the fall programming brochure, Fred is working on creating a new Web Page for us in Front Page, it is not yet complete. With a computer update we are no longer able to update the Children's Web Page using the software it was designed on and is not compatible with the upgrade of the software; consequently we have to crate a new web page, In-library book displays included Summer Reader's Club Suggestions, and Back to School Books. . . 5h) ~~ MONTHLY REPORT DIRECTOR OF INFORMATION SERVICES AUGUST 2002 August was a month of goodbyes, as Louise Campbell retired (for the second time) and Jocelyn, our co-op student from Park Street and library page left for Seneca's programme for Library Technicians. . It was also a time of welcome, as Jennifer has returned to us from her six month adventure in New Zealand. - I began interviewing prospective pages to replace Jocelyn. Shannon Copithorn has been hired to fill one position and I continue to interview for a second page position. Jayne created a 1950's display for the window to coincide with the 50's tribute weekend. She consulted with Barrie Public Library on how they do their adult programming and has set up a number of programmes for the fall and winter. Her article in the Packet promoting them has brought in good response already. We are going to try to do the first one in the periodical room, as it is on the same night as the Library Board meeting. We are going to try to do as many as possible in the building, since the purpose of programming is to bring new users into the library and promote library materials and services. , Cathy Downham donated $200.00 to the library for the purchase of books on Burma. The Community Access Programme has made a sustainability grant available for $4000. The library and the Youth Opportunity Centre have partnered to apply for this grant. All funds have to be spent by March 31, 2003 and the library will use it to continue computer training for adults. REFERENCE QUESTIONS: Reference questions were down for this month over last year, partly due to the fact that Michelle was on holidays for a week and no one covered the Reader's Advisorydesk for that time period. Of the 1,649 questions answered, one was . received via e-mail. USE OF ONLINE PRODUCTS: Ebscohost was logged into 36 times during August. 5}) / -j . - INTERNET USAGE: Internet usage was the same as it was at this time last year; however one computer was down most of the month, so there would have been an increase, if this computer had been available. Heather gave basic computer and Internet training to 88 people during the month. . USAGE OF WEB SITE AND FROST PAPERS: The web page was logged onto 15,533 times during the month and the Frost Papers were used 22 times. PROMOTION: Copies of the Welcome to the Library brochures were supplied to the Library Resource Centre at Georgian College in Orillia, so that they could be handed out to the new students during orientation days. Four fiction lists, 5 bookmarks and 1 promotional brochure was created during the month. The Packet published 2 of our library articles. VOLUNTEER HOURS: Jayne recorded 207 volunteer hours for August. NEWSPAPER INDEX: Lynn indexed 1303 news stories and 94 births, deaths and marriages in the month. COMMUNITY OUTREACH: Materials were pulled for 12 shut-ins and delivered by volunteers and library staff to the library user's homes. INTERLIBRARY LOANS: Interlibrary loans were down again this month: 116 items were borrowed and 92 were loaned to other libraries. GOVERNMENT DOCUMENTS: Government documents added numbered 26, 46 pamphlets were added, along with 2 annual reports. Government documents withdrawn numbered 72 and 29 pamphlets were withdrawn. . . . $iJi REPORT OF THE DIRECTOR OF TECHNICAL SERVICES AUGUST 2002 Administration In August I derived a list of considerations for library site selection, . based on a number of available publications. This will be used by the Building Steering Committee as a basis for choosing the best site for a new library. Circulation Borrowing activity was down in August over the same month in 2001, by 1800 items, and down over 3000 items on the year. Staff feel there may be several reasons for this decline, including the incredible summer weather that keeps people outdoors instead of curled up with a good book or video. Another reason may be the lack of new materials, especially extra copies of best-sellers. This is caused directly by budget constraints. The sad fact is that our 2002 budget for new materials is less than it was in 1991! Since then the overall cost of living has risen by 18.25%, and the supply of new material formats, such as CDs, DVDs, CD-ROMs, and other electronic resources have come from what used to be primarily a "book budget". Interestingly, circulation totals for 1991 and 2001 are almost the same. The crowded conditions on the shelves can also be a deterrent to browsing the collection, especially in the A V room, where there's not enough shelf space for all the materials. The overflows create clutter and a sense of disorder, which is not always welcoming for people. . Technical Processing The Technical Processing department has undertaken a number of small "housekeeping" projects with the collection. They created a new collection area for our numerous atlases, accessioned a number of new cemetery listings, and are devoting more time to getting government documents out into the collection. More such projects are planned for the future. " 5c)/j MIDLAND PUBLIC LIBRARY BOARD MEETING Page 1 of4 DA TE: June 13, 2002 LOCATION: Midland Public Library Boardroom PRESENT: B. Playter, G.A. Walker, K. Stewart, L. LaPlume, D. Moore, J. Swick, A. Wilkes, A. Campbel1 ABSENT: STAFF: J. Sainte, Chief Librarian, G. Griffith, Recording Secretary . ITEM ISSUE ACTION # 1. Call to order The meeting was cal1ed to order at 7:05 p.m. 2. Invocation - Justin Sainte Mr. Sainte gave the invocation. 3. Approval of the agenda Additions: 5. Business arising from the minutes 5.2 Space needs report 9. Information 9.2 Correspondence 9.2.1. Ontario Public Library Strategic Directions Council - Discussion Paper 9.2.2. Senior's Showcase Moved by: D. Moore Seconded by: A. Campbell That the agenda be approved, as amended, CARRIED 4. Approval of the minutes of the previous meeting of May 9, 2002 Moved by: A. Wilkes Seconded by: L. LaPlume . That the minutes of the Board meeting held on May 9, 2002 be approved. CARRIED 5. Business arising from the minutes 5.1 Tiny Township update Mr. Sainte presented the results of his province wide survey of medium sized public libraries regarding non-resident fees. 83 libraries were canvassed, with 8 responses. The majority calculated these fees on a per capita basis. Details regarding non-resident fees and contracts were discussed. " ; '.,- ~)-;} MIDLAND PUBLIC LIDRARY BOARD MEETING Page 2 of4 DATE: June 13,2002 LOCA TION: Midland Public Library Boardroom ITEM ISSUE ACTION # Tiny Township update - continued - Mr. Sainte recommended referral to the Finance Committee to establish a fair amount, to be presented to the Board at the September 12,2002 meeting. I Mr. Sainte outlined the current €Ontract with Tiny Township. Various options were discussed. 5.2 Space needs report , Mr. Sainte reported on a space needs survey of the Midland Public Library carried out by Mr. Peter Abbott of SOLS. Based on his findings, Mr. Sainte suggested that expansion planning should be carried out between now and 2010 with a view to expansion in 2011. Questions were raised regarding the source of data obtained for the study. Mr. McKell, Town of Midland Planner, provided Mr. Abbott with growth projection estimates to the year 2016. It was suggested that the report be sent on to the Strategic Planning Committee for further study. Mr. Sainte will e-mail or photocopy space needs study for Board members. 6. Approval of the accounts Moved by: D. Moore Seconded by: A. Wilkes . That the accounts for the month of May 2002 totalling $18,378.67 be approved. CARRIED 7. Reports of Board Committees 7.1 Finance Committee - Art Campbell, Chairman Financial accounts for the year to date were presented, All lines of the budget are where they should be for the year. Mr, Sainte reported that the new 21 hours of part-time help have been spread evenly across existing part-time staff. . ~cJ -0 MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 4 DATE: June 13, 2002 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION # Finance Committee - continued Mr. Playter asked that the invoice from Mid-Ontario Energy Services for the month of May 2002 be compared to the same period last year. Mr. Sainte will compare am/ contact Mid-Ontario Energy to ask for (ln explanation. Moved by: A. Campbell Seconded by: L. LaPlume That the Finance Committee Report be approved. CARRIED 7.2 Strategic Planning Committee Mr. Playter asked that a date be set for a meeting. 7.3 Fundraising Committee - G.A. Walker, Chairman Mrs. Walker reported on Volume 2 of the Literary Affair DinnerfDance. Congratulations and thanks to the committee for all their hard work. The Friends' annual booksale will be held Saturday, July 13, 2002. Mr. Sainte asked about the Friends meeting and whether a decision was made about the request for funding of the proposed new front door. Mrs. Walker reported that there were too few people in attendance to make a decision, but the request will be considered. 8. New business Mr. Moore suggested that a thank you note be sent to Mr. Dave Carpenter for supplying a part to repair the leg of the Library's projector screen, Mr. Sainte will semi a letter. ~ . -' ,~ MIDLAND PUBLIC LIDRARY BOARD MEETING SC)-y Page 4 of4 DATE: June 13, 2002 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION # 9. Information 9.1 Chief Librarian's Report - Justin Sainte Mr. Sainte attended a two day workshop given by First for Safety and received a Standard First Aid and Basic Rescuer - CPR certificate.! More staff should be encouraged to become accredited. It was suggested that an Emergency Action policy be written for Library Staff. 9.2 Correspondence 9.2.1 Ontario Public Libraries Strategic Directions Council- Discussion Paper This report will be referred to the Strategic Planning Committee. 9.2.2 Senior's Showcase Mr. Sainte received a letter from the Midland Seniors Council asking for the Library's participation in their seniors fair to be held Thursday, September 26,2002 from 9:30 a.m. to 4:30 p.m. at the Mountainview Mall. Mr. Sainte will arrange for our participation. 9.3 Other information Mr. Playter reported on a promotional evening at the King's Wharf Theatre that he attended as Chairman of the Library Board. A committee was struck in preparation for the dedication of our fiction room in memory of former Chief Librarian, Helen Delaney. Committee members are G.A. Walker, A. Wilkes, B. Playter and . G. Griffith. The event will be held Saturday, September 7, 2002 from 2:00 p.m. to 4:00 p.m. 10. Adjournment Moved by D, Moore That the meeting be adjourned at 8:25 p.m, / F~ ~/ r S . --f/#;~' .~" ,;.. ~-rt . Chairman of the Board Chief Librarian &Ii- 1 &fJ cD" ",~p.$ IN Iy <~> SIMCOE COUNTY MEDICAL OFFICER OF HEALTH i51 ffii DISTRICT HEALTH UNIT Dr. George Pasut ~:1 ~i' 15 Sperling Drive, Barrie, Ontario L4M 6K9 TEL: 705-721-7330 FAX: 705-721-1495 00 " ;j<7'YOISTl'IC"'\ !{d f 1 ...-,- September 17, 2002 Dear Community Partner, Once again residents of Simcoe County who are 19 years of age and older and ready to kick the cigarette habit will be able to enter the Provincial Quit Smoking 2002 Contest and be eligible to win the great prizes that are listed in the brochure. All they have to do to enter is find one non-smoking buddy, complete the registration fonn and submit it by October 15, 2002, then remain smoke free until November 15, 2002. Their buddy will have the potential of winning $250.00. In 2001, over 800 residents registered for the contest, resulting in Simcoe County having the second highest number of participants in the province. There were over 10,000 participants province wide. Of these participants, 31 % were still not smoking after one year. Enclosed you will find I poster along with 10 Quit Smoking 2002 Contest brochures. The brochure contains the contest rules and all the information that is needed for someone to enter the contest. Please distribute the brochures and display the poster as you see appropriate. Interested people may also enter the contest by using the registration fonn that is available online. We truly appreciate your time and effort to help reach as many smokers in Simcoe County as we can. Feel free to contact us if you need more brochures or posters or if you have questions. Just give Health Connection a call at 721-7520 or (1-877-721-7520) or visit us on the web at www.simcoehealth.org. As you may know National Workplace Wellness Week is approaching quickly (week of October 21-27). In addition to promoting the Quit Smoking 2002 Contest, your workplace might want to consider organizing a workplace wellness week event. Enclosed you will find information that will assist you in planning for National Workplace Wellness Week. Sincerely, ~~ Jennifer Benton Public Health Nurse, Chronic Disease Prevention Program BRANCH [ Collingwood [ Midland [ Orillia [ Cookstown OFFICES: 280 Pretty River Pkwy. L9Y 4J5 115681. Andrew's Drive, Box 626, L4R 4L3 575 West St., S. Unit 12, L3V 7N6 25 King St, 8., Unit 2, LOL 110 TEL: 445-0804 FAX: 445-6498 TEL: 526.9324 FAX: 526-1513 TEL: 325.9565 FAX: 325-2091 TEL: 458-1103 FAX: 458-0105 ,"-,<-",SIN,., .'~. SIMCOE COUNTY MEDICAL OFFICER OF HEALTH ~51 m~ DISTRICT HEALTH UNIT Dr. George Pasut ~~ J;! 15 Sperling Drive, Barrie, Ontario L4M 6K9 TEL: 705-721-7330 FAX: 705-721-1495 I\t~y DI$'!f\\V"' 6 \ " ot)~cf- NATIONAL WORKPLACE WELLNESS WEEK INFORMATION A healthy workplace is key to a productive workplace. Evidence indicates that wellness programs not only serve to improve the health of employees but also the bottom line of employers. Employers who establish workplace programs often see inspiring results, including improved morale, productivity, and ultimately, profitability. Building and maintaining a healthy workplace can yield significant benefits to an organization. But when, where and how do you start? National Workplace Wellness Week 2002 is approaching quickly. Set for the week of October 21 - 27 it is an excellent opportunity for organizations both large and small to initiate or build on efforts to advance workplace health. The Simcoe County District Health Unit (SCDHU) is encouraging all workplaces to get involved by organizing an event to highlight health during that week. To assist organizations with their health and wellness planning, the Simcoe County Workplace Wellness Network, a partnership between Royal Victoria Hospital (RVH), Good For Life, and the SCDHU, has organized a health and wellness conference October 17, 2002. To find out more about this conference please contact: Susan Rayton from RVH at (705) 728-9090 or at ravtons@rvh.on.ca. To help you organize a workplace wellness week event, included in this package is a sample activity for your consideration. More activity suggestions can be obtained at the Workplace Wellness Conference, October 17, 2002 or by calling the SCDHU healthy lifestyle line. You can also log onto the National Quality Institute web site, www.nqi.ca for additional resources and ideas for workplace wellness week. The Simcoe County District Health Unit offers many other services and resources that could assist you in developing your workplace program. The SCDHU's healthy lifestyles phone line can provide your employee's with . answers to questions they may have about leading an active healthy lifestyle both at work and at home. Self-help resources can also be accessed in the areas of smoking cessation, nutrition and daily physical activity by calling the healthy living line: (705) 721-7520 ex. 360. BRANCH ( Collingwood ( Midland ( Orillia [ Cookstown OFFICES: 280 Pretty River Pkwy. L9Y 4J5 1156 SI. Andrew's Drive, Box 626, L4R 4L3 575 West St., S. Unit 12, L3V 7N6 25 King St., S., Unit 2, LOL 1LO TEL: 445-0804 FAX: 445+6498 TEL: 526-9324 FAX: 526-1513 TEL: 325-9565 FAX: 325-2091 TEL: 458-1103 FAX: 458-0105 Great Ideas ~) . -" 4 !,cI ~ fmltfuJ~~ ~. f!i!JilIMI(g What Is It? . A Walking Wednesdayprograrn encourages staff to do something active together by walking as a group evel}' Wednesday at noon hour. What bener way to bring staff together, improve staff communication and teamwork, and promote health. Here Is How It Works! . Place a Walking Wednesday sign up sheet on the staff bulletin board or in a common visible location. Divide those who signed up into different teams, and give each team a name (or allow them to come up with their own team name). To encourage staff participation, launch the program during workplace wellness week and offer prizes as the incentive. . After teams are in place put a map of Canada up on the staff bulletin board. Stick one tack for each team on the map in a city designated as the suIting point (use different color tacks to represent each team). The goal for each team is to walk across Canada following a predetermined route. Moving the tacks along the map sho\VS where each team has reached on their trek across Canada. . E vel}' Wednesday, teams will meet at a meeting place with their walking shoes on, and set out for a 30-minute v..>alk Evel}' lO-minutes walked per person corresponds to 1oo0km on the map. Therefore each person from a given team can accumulate a maximum of 3000km every Wednesday. The more people a team has out walking on the Wednesday the more mileage the team will build up collectively. . Prizes or incentives are given to teams who make it all the way across Canada. Prizes or incentives could also be given out when teams reach predetermined cities or places. ~4~. Quotes sd)-y "Two-thirds of Canadians still lead dangerously inactive lives. We know that a sedentary lifestyle is as big a riskfactor as smoking, in terms of health. " - Allen Rock 1999 "The more we learn about various factors which influence health, the more we appreciate the role of physical activity. nutrition and the workplace environment on health in our society. " - David Dodge, 1999, then Deputy Minister of Health, Current Chair of Bank of Canada Facts . When stress levels increase, job satisfaction can suffer. . According to the Conference Board of Canada (1999) 50% of workers are experiencing moderale to high levels of stress as a result of trying to balance work and home lives. In 1989, only 27% of workers felt this way. . Stress-related problems cost Canadian business $12 billion a year. Health promoting workplaces can prevent much of that stress. (Employee Absenteeism, Conference Board of Canada, 1993) . The annual cost of employees who smoke has been estimated to be up to $2565 per employee. (Smoking and the Bottom Line, Conference Board of Canada, January, 1997). Smoke-free workplace policies will decrease this cost. During workplace wellness week why not promote and track employee participation in the quit and win contest. . Research suggests that there is a link between active living and employee health and well being. Healthier employees result in: - lower health-care costs; - lower turnover rates; - reduced absenteeism; - fewer medical claims; - higher productivity: and . - improved employee morale. . "Canada Life, based in Toronto, developed a health promotion program in 1978 which was independently evaluated over a 10-year period. The program showed a return of $3.40 on each corporate dollar invested based on reduced employee turnover, greater productivity and decreased medical claims by participating employees." (Dyke, Dianne. "The Wellness Package." Benefits Canada. January, 1999) . The success of a workplace wellness program starts with the initiative and support of senior management. The next step is to train managers to facilitate the development of a healthy workplace and to integrate wellness into the day-to-day processes. Training managers in participative management practices has the added value of improving employees' sense of their value of the company. (Transportation Health & Safety Association of Ontario) I /~ . ) \ 'Y (O~~~'> '" ' \ / " ~ 'v.J\ . . s~ ~~ ~~~31v~ ~ ..~,\~ I 3955 Line 11 North Cfi"\f'~\\~~O ~~eM?~ RR#3 Coldwater !\'t:'v ~. .. ~ lot/' ' ) Ontario LOK lEO \ < r\ 'i 1'IJ(j1 f 9-U- \<-",<;\.01 <>\,U \ ~~~ \ y ... [\....:- I.... \ "v, ~ .~ Ot.'1fi. '(.,J -' ' October 1, 2002 ~.y..;:.I?"\j3 -~ 0 . ..... :;:~i-!~N.~tt ~ Oro-Medonte Township Council .- ~"- Township Office P.O. Box 100 Oro, Ontario LOL 2XO To Members of Council and, through you, to the TO\VIlship Roads Department: Item # 1 I went down to pick up my mail this morning and, after a fresh grading of the road (Line 11, north of Horseshoe Valley Road) after recent heavy rains, found myself assaulted once again-and still-by the stink of oil. The cause? The so-called "virgin oil" used last June to keep oil down on the stretch of Line 11 North between Horseshoe Valley Road and the Wanninster Side Road. (1 was told when . 1 called the Township Office about it that it was an "experimental" substance for dust control.) As the first item of business in this letter, 1 plead with members of Council to direct the Roads department to discontinue the use of this substance on township roads. 1 submit the following reasons for no longer using "virgin oil" as a dust control substance: a) 1 cannot believe that this substance-a petroleum product-is hannless to the environment As a creek runs through the valley below my place (and under the road) and as run-off is common after heavy rainfalls, it seems inevitable to me that this product is entering the soils of the area and the water ways. Not only that, my well-a dug well-is only some 50-60 feet from the road. 1 would be less than pleased to find it contaminated by an oil residue at some time in the future and 1 would certainly hold the Township entirely responsible should it become so. b) When first applied the product left an oily residue on everything using the road. It was on my car, on my bicycle and on my shoes, Surely this is not acceptable. Again, the fact that it did this reinforces my fears as expressed in a) above. c) The product stinks! All summer, whenever 1 have gone out to drive anywhere, 1 have been assaulted by the smell of oil. To me, the smell itself is a fonn of pollution. 1 have no longer been able to walk the concession road or ride it on my bicycle-except to get away from it and on to other roads. 1 don't see the use of this product as a step forward It by the Township. /" l\ . > 5e),tJ t d) A number of children live on the concession road. As general precaution where children are concerned, no product should be used unless the manufacturers and health officials can assure the Township that it is entirely safe to be used in a vicinity where children play. I hope the above reasons will persuade you to discontinue the use of this product. Item #2 While on the topic oflocal roads in my area, I'd also like to express my displeasure with the misleading response I received from the Township representative to my letter oflast September. At that time I expressed concerns over damage done to the Warrninster Sideroad as a result of the detouring over the two previous summers while work was done on Horseshoe Valley Road. I was assured that work was going to take place on the Warrninster Sideroad this summer and that the problems would be resolved. As it turns out, the work that took place on this road occurred on the east side of Highway 12 and did absolutely nothing to rectifY the problems I had pointed out in my letter. I feel the response of last fall was meant to mislead me-and, as a taxpayer of this township, I do not appreciate that at all. I am still waiting for the problems that I outlined in my previous letter to be corrected. Is there any intention to address them in the near future? . Item #3 Finally, I'd like to say that, generally, I have been very unhappy with the state of Line 11 North over the past few years. Firstly, the dust control material has been applied very late in the spring, meaning that the dust problem in early- and mid-spring has been bad. Secondly, because of the traffic on Line 11 (a large IS-wheeler travels it regularly and there are now a couple of commercial enterprises situated in the area which have increased traffic considerably), over the summer it regularly develops a washboard surface in several places, This surface makes traveling between the Warrninster Sideroad and Horseshoe Valley Road very unpleasant as well as hard on vehicles Thirdly, I notice that of all the roads in the amalgamated Oro-Medonte Township (and, . for that matter, in surrounding townships), those in my area-and especially Line II-seem to be in the worst shape. As my taxes are likely not so different from those being paid by others across the township, it seems, given the poor local road conditions, that I am not getting the same services as those in other parts of the township. What I am suggesting, of course, is that a change is required in the road policy for this area. What should happen is that all the concession roadsllines across the county are paved. Such treatment would end the problem over dust control, end the problem of washboard and It potholes, end the problem of washouts and make me feel that I am getting fair and equal treatment as a citizen and resident ofOro-Medonte Township. . . /"'L3 5 e.J It I trust this letter will receive discussion by Council and that I will receive in the near future notification of the planned action. Sincerely, J Fred Larsen P.S. I am circulating copies of this letter to all those that live on Line II between Horseshoe Valley Road and the Warrninster Side Road. It is my hope that other residents will let you know that they share my concerns. . It S'.tFi ~!o/ C7GcvCi L- j) Paul DeVillers, M.P. Simcoe North, correspondence re: Indefinite Deferral of ; Radio Communication Fees and Deferral of Municipally Owned Vehicle S~}~ Licensing Fees. Motion No. 16 Moved by Dickie, Seconded by Craig Be it resolved that the correspondence from Paul DeVillers, M.P. Simcoe North re: Indefinite Deferral of Radio Communication Fees and Deferral of Municipally Owned Vehicle Licensing Fees be received. Carried. k) Fred and Pat Larsen, Line 11 North, correspondence re: Road Conditions as a Result of Construction on Horseshoe Valley Road. Motion No. 17 Moved by Hough, Seconded by Dickie Be it resolved that the correspondence from Fred and Pat Larsen, Line 11 North re: Road Conditions as a result of construction on Horseshoe Valley Road be received and referred to staff for a response, and further that the correspondence be forwarded to Simcoe County. Carried. I) Attorney General, Minister Responsible for Native Affairs, correspondence re: Judicial Resources Available for Provincial Offences Court and related Intake Court Services. Motion No. 18 Moved by Dickie, Seconded by Hough Be it resolved that the correspondence from the Attorney General, Minister Responsible for Native Affairs re: Judicial Resources Available for Provincial Offences Court and related Intake Court Services be received. Carried. m) Skelton Brumwell, correspondence re: Hillway 12th Line Pit Application. 7 -~....- :) '-r;;- ('~JJ ",,;.y,,- ~..f /0/ R.R.#3 Coldwater ";. I Ontario LOK IEO i ':;/) S[p August 22, 2001 5 2001 \,', St:- '.."..' "* Township Council Oro-Medonte Township P.O. Box 100 Oro, Ontario LOL 2XO The reconstruction work on the Horseshoe Valley Road is nearing completion-and it promises to be a much improved roadway for all of those who use it on a regular basis. However, now that it is nearly finished, it is time to consider what the detouring of traffic down various Concession Roads and along the Wanninster Sideroad has done to those roadways. We are sending this letter to draw your attention to some of the damage that has been done and to request that some repair work be done in the near future to repair it. We live on Line 11 North and traffic was for a period of time this summer detoured down the 10'" and along the Warminster Road to the 12"'; then, later in the summer, down the 12'" and along the Warminster Road to Highway 12 at Wanninster. In additioJf, many of the heavy trucks hauling gravel and stone for the reconstruction travelled down Line 11 North, especially during the time that Horshoe was closed between the 10"' and 12"' Lines. This summer we have driven the area a great deal; in addition, we have walked and cycled the roads around our area. These activities have made us very aware of the damage the detoured traffic has done to our sideroads. The damage takes four forms-washboard, potholes, broken edges and sunken/grooved pavement. Areas of washboard are found on the graveled portions of Line ] ] and Line 12 and the graveled section of Line ]0, but appear to be especially bad on Line 11. The potholes are particularly noticeable on the oiled stretches of Lines ] 0 and] l--especially on ]], thanks, we believe, to the heavy truck traffic this Line saw in July. Potholes and washboard are found where Lines 10, ]] and 12 meet the Warminster Sideroad, caused, no doubt, by heavy traffic-buses and trucks, both-starting up after stopping at these junctions. Broken edges, some in the form of 2-3 inch deep potholes, are found on all paved and oiled stretches of road, but there are some particularly bad spots on the Warminster Sideroad between the 10'" and the 13'" lines. Some badly grooved pavement is also found on the Wanninster Sideroad, the worst spots being just south ofJim Lawlor's farm on the S-curve between the 10"' and II'" Lines and just west of John Dyte's place on the S-curve just before the ]2"' Line. This grooved pavement is bad enough, we believe, to cause an unsuspecting driver to lose control if he or she were not driving very carefully. '\1 ie)v ~' One other spot deserves mention. Just west of the 13th Line, there is a break in the Warrninster Sideroad (it looks like a culvert was put across there at some time in the past), just west of the S- curve sign. This repair job has always been a bit rough, but again, the heavy traffic this summer (buses and trucks) has really deepened the trough there and made the bump much worse. The repairs to the Horseshoe Valley Road are wonderful. However, it does not seem appropriate for those residents of Oro-Medonte who live in the aforementioned area to be left with damaged and sub-standard roadways as a result of improvements to what is, for many, a thoroughfare through our township. Accordingly, we are requesting that the township Roads Department be made aware of the above and that they be directed to make repairs as soon as possible. If such a plan is already part of the planning for the Horseshoe Valley job, that's great. We would appreciate a response letting us know what steps wilJ be taken to address the concerns we have raised above. ~~~~ Fred and Pat Larsen (3955 Line 11 North) P.S. We were initially delighted early in the summer to see the work done on Line 11 North, work which promised a smooth, pavement-like roadway (not as good as Line 9 got this year, but adequate). Our delight changed to frustration as we saw this surface broken up and filled with potholes and sections of washboard as a result of the heavy truck traffic during the construction. We hope there are plans to renew this surface in the near future as it is currently very hard on cars which travel it. s?J:k September 26, 2001 Mr. and Mrs. Larsen 3955 Line 11 North R. R. #3 COLDWATER, Ontario LOK 1 EO Re: Detour Routes for Horseshoe Valley Road Construction Dear Mr. and Mrs. Larsen: This will acknowledge receipt of your correspondence dated August 22, 2001. An on- site inspection was made with regards to your concerns. line 12 from Horseshoe Valley Road to Warminster Sideroad, and the gravel portion of the 10th Line, was graded and calciumed three different times by K. J. Beamish Construction to address potholes and washboard. Township works crews completed any hardtop patching, with K. J. Beamish supplying the material. The broken edges along the hardtop sections are partially due to the extra traffic caused by the detour, but are mainly created from existing surface treatment, which is worn out The edges have also broken away due to poor road base, causing wheel rutting or pavement grooves. The portion at Mr. Dytes residence on the "S" curve is caused by poor road base, which has been repaired by grading cold mix over it in previous years and now needs to be reconstructed for a permanent repair. The portion of the Warminster Sideroad at Mr. Lawlor's residence was scheduled for reconstruction as part of our capital budget. This work has been completed, with the exception of final ditch grading and surface treating, which is scheduled for the spring of 2002. .. ./2 J 16 Page Two lJ~ ' Mr. and Mrs. Larsen Re: Detour Routes for Horseshoe Valley Road Construction September 26, 2001 To address your concerns for Line 11, a new dust control called "emulsified dust layer" was tested this year, as well as in 2000. This same material was used on Line 1, north of Old Barrie Road. It was used for a two-year period to monitor the results and the same results were shown on both road sections, I.e. surface break-up, potholes and washboard. With unfavourable results, this product will not be used again as it was designed as a dust control product, but showed poor results on both road sections. With the veterinary business and proposed pharmaceutical business adding to the volume of local traffic, it is now my intention to place the 11 th Line in the five-year capital forecast for reconstruction and surface treated top. Your concerns are well taken, but I feel that K. J. Beamish Construction addressed the road maintenance within the detour and any of the road base problems were evident prior to the added traffic, thus making any repairs the municipality's responsibility. I hope this has answered your concerns and if you have any further questions, please contact the undersigned. Sincerely, TOWNSHIP OF ORO-MEDONTE Jerry Ball, C.R.S.S. Public Works Superintendent JB/ps c.c. Members of Council /"1 RECEIVED t\ (Jr.' U 3 7foffl :.J. ~I' I ........,.., CITY HALL DIRECT LINE (705) 739-4204 70 COLLIER STREET TEL. (705) 726-4242 P.O. Box 400 FAX. (705) 739-4243 Barrie, Ontario L4M 4TS THE CORPORATION OF THE CITY OF BARRIE City Clerk's Office "Committed to Total Service ExceUence" October 2, 2002 File: P6-Al02 NOTICE OF A SPECIAL MEETING TO DETER'\1INE THE NEED FOR A REVISION OF THE OFFICIAL PLAN OF THE CITY OF BARRIE TAKE NOTICE that the Council of the Corporation of the City of Barrie will hold a special meeting of Council on Monday, November 4, 2002 at 8;00 p.m. in the Council Chambers of City Hall, 70 Collier Street, pursuant to Section 26(1) of the Planning Act, R.S.O. 1990, c.P.13, as amended, to determine the need for a revision of the Official Plan. The Planning Act requires that, not less fTequently than every five years, Council hold a special meeting of Council, open to the public, to determine the need for a revision of the Official Plan. Special studies including transportation, the waterfront and new urbanism have been completed. Other initiatives related to groundwater management, affordable housing, local government review, natural heritage and strategic planning are currently underway. Any changes to the Official Plan will await the completion of these studies. Other issues potentially requiring review may be identified during this review process. Any person may attend the meeting and make representation or present submissions respecting this matter. If you wish to make a submission concerning this matter it should be directed to the City Clerk's Office by Wednesday, October 30, 2002. Any person may make representation at the meeting, however, written submissions are encouraged. Notification of the decision regarding the need for a revision of the Official Plan of the City of Barrie will be provided upon written request to the City Clerk. Copies of the report of the Director of Planning Services, dated September 9, 2002 and titled "City of Barrie Official Plan Update and Population", are available by attending during business hours at the address below. John Sisson, City Clerk City of Barrie P.O. Box 400 Barrie, Ontario L4M 4T5 "THE PEOPLE ARE THE CITY" - , , !/i4 ,.5j)-/ . ~ . Jfl~ AJ~ (,N(ffLN~ 9/"1.10'- .A-l- THE CORPORATION OF THE COUNTY OF SIMCOE NOTICE OF THE PASSING OF f;, BY-LAW TO PERMIT A SITE SPECIFIC EXCEPTION TO BY.LAW NO. 2840 TAKE NOTICE that the Council of the Corporation of the County of Simcoe passed By-law No. 4845 on the 24'" day of September, 2002 under Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended. AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the by-law by filing with Ihe Clerk of the Corporation of the County of Simcoe not later than the 17'" day of October, 2002 a notice of appeal setting out the objections to the By-law and the reasons in support of the objections, accompanied by the fee prescribed under the Ontario Municipal Board Act, R.S.O. 1990, Chap. 0.28, s.100. The fee for an appeal to the Ontario Municipal Board is $125.00. Kindly make your cheque payable to the "Minister of Finance'. Only individuals, corporations and public bodies may appeal the by-law to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or 9rouP. However, a notice of appeal may be filed in the name of an individual whO is a member of the association or the 9rouP on its behalf. if a person or pUblic body who files an appeal of a decision of the Corporation of the County of Simcoe in respect of the by.law does not make oral submissions at a public meeting or wrinen submissions to the Corporation of the County of Simcoe before' the by-law is adopted, the Ontario Municipal board may dismiss all or part of the appeal. PURPOSE AND EFFECT THE PURPOSE of the Site Specific Exception to By-law No. 2840 is to permn a setback of 5.2 metres (17 feet) from the County Road Allowance to allow the continued placement of the house at 21 Quinlan Road, Barrie, also known as Lot 367, Reg. Plan 51 M- 619 in the City of Barrie. The complete By.law is available for inspection in the Clerk's Office at the County of Simcoe Administration Office during regular office hours. Monday to Friday. 8:30 a.m. to 4:30 p.m. DATED AT THE COUNTY OF SIMCOE THIS 26'" DAY OF SEPTEMBER,2002. -s&,/~~ Glen R, Knox, Cle County of Simcoe Administration Centre 1110 Highway 26 Midhurst, Ontario LOL IXO (705) 726-9300Ext 246 Fax (705) 726-3991 . ~ . . . ,< I~/~ .-'- SJ KEY MAP /1 . ~ N QUINlAN R~ W+E S ~ c g '" IU Z IU :r !!o! :> ~ ~ IU Z I It' ,., 0> 0 I " I ~ I ~ 8 " Subjed Lands ~ '" ':.::':-....:.-:::.;-:':t-..;;:-. , ~ ,-~<_.- ~ 21 Ouln!en Road f \ '""'.....-"'_._.101<_ l-..,.......,--~..'"""'._.- Lot 367, Plan 51M--6'9 ;; _.-...M.....,.,____ ~.l'.,...poon.__ City of ea~ \.J:;:....p __.._._::::.::=:==-__.n.-_.. . , re pJaygJ;ud llJC:III\..-VW H"'.l.AJYY~f~AtVV1J\;>U"'" HI" )#""Jc.>VUU.............. ~ ?~ J '~"C-.. C~ Q~ " ~CA <i OJ. , ' . ~, c~ ~, September 22, 2002 ; .c q ~,'t' c ~h\ -I, Dear Mayor Nei~traig~nd counsel members, . Just Ii little update wit'hregards to the letter mailed to you earlier ~his year by Mrs. Beth Bashford dated May 1,2002.' . J have sipce joined Beth's crusade to build a playground in our wondc;~ful community of Sugarbush. We have rallied a great deal of support from other paren~ithin the community and to date we have implemented a few ideas to determine support from the other members of the ,. com'lnunity. . . For example, we have a petition postl at Coulson General Store and Craighurst Foodland. On , it, we'have stated our futur(, idea of a playground and community park being constructed within '~lIgl!rbusblor the enjoy'inent of our entire community. We are also in the process of mailinl! out an , invitation to sign these petitions at either location along with a sm;"1 explanation of our dream. This mail out has be~n (unded entirely by the group o( parents previously mention and they were all more than bappy to contribute. At last check, these petitions are kei~tigned willingly hy many families witbin the community. . "~If We have since (ound out that the Township actually owns a small piece of land located at the entrance of Sugarbush which, if feasible would be an awesome place for tbe playground and would also prevent tbe NIMBY syndrome which so often affects communities such as ours. We have also witnessed II large bit of growth diiectly behind Sugarbush over the past month., We are now aware.that another subdivision will be constructed over the next year. Maybe the '" ,;Township X acquire some land in tbis arclF'ils well? j " J guess " .' n only bope that as Sugarbush fills with children, their needs will be considered as , well as wbat is best for the Township of Oro..Medonte. At present, two school buses enter Sugarhush fmpty and leave alJllost (ull beading to Guthrie Public School. Another bus also picks "up a great number of students he~ding to SainfM~JDica's. Those numbers lII~e should speak volumes, to the need in our area. It would be so nice to do somethinl! in Oro-Medonte instead of M . . . . alwavssupportinl! Batrie or Orillia's economv." The children are our futur~ IInd a small addition such as a pa,:k and playground would certainly do wonders to enc~urage their growth in so may areas. Socially, emotionally and physically are ., only a (e\v of thc~e areas as well as thetnumerous benefits to the parents and guardians of these , children ".'!J '" . ,. 0" ~ As the Winter monthsapproa~h.;we will continue our'visions in the hopes of I!atherinl! support for this very wortbwhile cause. We sincerelv hope that vou will also keep the faces of these small children in your minds and allow their smiles and l!il!l!les to be vour I!uide when considerinl! "the next step" for the SlI1!arbush area. This letter is written with all sincerity on behalf of the parents, . guardians, and children living within the community of Sugarbush. * ">\ Thanks.. fLf-;eading, " -41. crt (April Cia'!') 10, Sumac CresC,ent ' ':!!' RR # 4 Coldwater LOK lEO " ofl ,j 9/24/02 7'25 PM "1' ~ ,...... r" "\ SUGARBUSH RESIDENTS. . . 1/\ J,r :Jh .... THE FOLLOWING PETITION MAYBE OF INTEREST TO YOU. If you would like to see a community park and playground built on township land in Sugarbusb, please take the time to complete and sign the petition below. I have already started the baJJ rolling with the attached .letter (last page), sent to council in early May 2002. , ENTS IN OME \ 5 C .; LOL-. r&', I 6'" '" ~e' 'CJA- "'1!,.,,-' . . i..1/ c.l:Cd.--I ~ , " SUGARBUSH COMMUNIlY PARK AND PLAYGROUND PETmON PAGE 1-1 SEPTEMBER 2002 -- /03 " . SUGARBUSH RESIDENTS. . f:> I THE FOLLOWING PETITION MAYBE OF INTEREST TO YOU. If you would like to see a community park and playground built on township land in Sugarbush, please take the time to complete and sign the petition below. I have already started the ball rolling with the attached letter (last page), sent to council in early May 2002. ADDRESS SI(iNA TURE NUMBER OF " RESIDENTS IN HOME /tItJ.rt- r 4' J '-I-- -3 3 -1 C.v-vz.:t~ L . 2 S~ 0L.t.J SUGARBUSH COMMUNITY PARK AND PLAYGROUND PETITION ~. ~ ......JU , .. / ;~ . ~:;...., ( <$".'- i '" "to.'t ~<. &' "... Q:~ May 1, 2002 I .#.~ ~ . "o', ,', . ~,,~.;., , , I" ;...... t . Jf" ,~- ~ ."if' . SS' i!i:: Madame Cllstk, Beth Bashford "<t;; "If f!:' . I Box 100 5 Sugarbush Rd. , , ~)!-\ '. Om Medonte, Ontario R.R. #4 , " LOL 2XO Coldwater, Ontario " S ' LOK !EO 835-3687 Dear Madame Clerk, We have just moved into the wonderful community of Sugarbush, in Oro Medonte, and are enjoying it immensely. 1 was however, rather shocked to find that it is Jacking a community park/playground. This just does not seem right for an area so filled with youngsters. In fact, I have been toJd that there are so many children in this community, that a second school bus was needed to transport this community's youngsters to school. It docs not take a large park to satisfy the playfulness of a great number of youngsters. I'm sure we've aU had the wonderfuJ opportunity to watch many children making good use of a somewhat small playground. For children, any type of playground is an asset. Playgrounds not only help youngsters build strong social skins, essential attributes in ones future, but parents alike often gain valuable contacts, experiences and knowledge :&om others while sharing time at the local playground. The old saying; "it takes a vilJage to raise a child", sureJy must have been making some fonn of reference to the local gathering spot - the playground! With this letter, I am asking you, Madame Clerk, to bring to council for consideration, a request for a playground for the Sugarbush Community. I look forward to your reply. , Sincerely, . ~~ Beth Bashford fY7J J)/o;;- G ~/s C (';) ,) b) Mr. Keith Sherman, Coordinator, Severn Sound Enviro%ental Association re: Groundwater Study Delisting of Severn Sound as an Area of Concern. Motion No. CW - 3 Moved by Dickie Seconded by Hough It is recommended that the information presented by Mr. Keith Sherman, Coordinator, Severn Sound Environmental Association re: Groundwater Study Delisting of Severn Sound as an Area of Concern be received and; that the Township of Oro-Medonte, as a stakeholder invited to review the Severn Sound Remedial Action Plan Stage 3 Report, recommends that the Severn Sound be de listed as an area of concern, based on the evidence presented. Carried. 5. CORRESPONDENCE: a) Irena-Wieslawa (Versha) Szczebior, re: Buffering/screening concerns. Reference Report No. ES2002-32. Motion No. CW - 4 Moved by Hough, Seconded by Dickie It is recommended that correspondence from Ms Irena-Wieslawa (Versha) Szczebior, re: Buffering/screening concerns be received. Carried. /' b) Beth Bashford, re: Community park/playground in Sugarbush. Motion No. CW - 5 Moved by Dickie, Seconded by Hough It is recommended that correspondence from Ms Beth Bashford re: Community , \ park/playground in Sugarbush be received and referred to staff for a report. \ C,";.,) 3 ___"-c VC() \ SUGARBUSH RESIDENTS ff) - THE FOLLOWING PETITION MAYBE OF INTEREST TO YOU. If you would like to see a community park and playground built on township land in Sugarbush, please take the time to complete and s' t e . 'on below. I have already started the ball rolling with the attached letter sent to council in ea Iy May 2002, ) . ADDRESS SIGNATURE NUMBER OF RESIDENTS IN HOME ,S ? (.0 r? 3c//Z~ ~ . . . SUGARBUSH COMMUNITY PARK ANDPLA YGROUND PE SEPTEMBER 2002 'OCT 0 R 2002 PAGE ~ ORO-MEDONTE TOWNSHIP ~'" sUGARB1J~HRisIi)ENtSj~h;7Z~ THE FOLLOWING PETITION MAYBE OF INTEREST TO YOU. If you would like to see a community park and playground built on township land in Sugarbush, please take the time to complete and sign the petition below. I have already started the ball rolling with the attached letter sent to council in early May 2002. ADDRESS SIGNA TURE NUMBER OF RESIDENTS IN HOME ~'IJ1f' .3 ~5 , ' 'i .T"" I '} ? I)... .{, ..,;~~ G? N 4<f?rc-'f "2- 7'0 1/#4.r'<T'h.. W '( iJ L .?-." 2.- T"'R. ~ If::- SUGARBUSH COMMUNITY PARK AND PLAYGRO PAGE 6 ", SEPTEMBER 2002 OCT 0 8 2D1J2 . ......"\.\ ORO-MEDONm TOWNSHIP , '. Status Report to S;)A Oro-Medonte History Committee Regarding the Oro African Church Plaque By Tim Crawford September 23, 2002 / Copy to Clerk Marilyn for the attention of Council The Date of the UnveiJing The new date for the unveiling of the Federal plaque is June 1,2003. As you will recall the tentative date was October 27, 2002. Here is what has transpired since my last report. The Parks Canada staff weighed all the factors reJated to the timing, and recommended to their superiors to post pone the unveiling until next spring. The Queen turned down our request. (We have not yet received the formal "regrets" letter which was supposed to have been sent out almost three weeks ago.) By the time we were notified, it was too late to get the Govemor-general, who is particularly busy this fan due to the Queen's visit.. There was a chance we could get the Lieutenant-governor, but his staff expressed concern about the rush. We were not sure that we had adequate parking in place - that was a major concern for the Parks Canada representative. There were good factors for proceeding this fall, but the "weight of evidence" as a lawyer would say, suggested that the unveiling should be postponed. The decision to postpone was made at Ottawa on Sept. 18, 2002. As soon as the June date was established I contacted the Govemor-genera!'s staff, getting first in line for June I. The Program Parks Canada has a template or basic outline for the typical program. It includes; who speaks, in what order and for how long. A copy of the first draft (produced for discussion and comment) is attached. This is just a reminder that the whole project is a Parks Canada one - it's their plaque and their party. They, of course, consult extensively with the local history association. The issue on which we (locally) have to make a decision is the entertainment. There could be music before hand, and after the unveiling. There could be a hynm (because the plaque relates to a church). An the following are ideas that have popped into my head and I don't feel strongly about anyone of them: You will note in the draft program the use ofa bag-piper. It seems to me that we could do something more appropriate. I've mentioned our need to Carolynn Wilson, wondering ifher choir would like to be involved. She may prefer "having the day off so she and her family could simply cnjoy the occasion," or might bring out her choir. It would be great ifher choir could be involved, but we'n leave that up to them. The very creative Marilyn Gregory of Hawkes tone is already working on an original composition for her choir that has a theme of "connection," i.e., the relationship that developed between the whites and the blacks. That could be in one of the slots. It seems to me that we also need a 1 . 1 . :{;;-r strong black representation, such as the ColJingwood Choir or a solo by a black. We might consider a New Orleans-style dixieland group, with the focus on spirituals. I'll likely write Oscar Peterson, the great Canadian Jazz icon, to see ifhe would like to be involved, or, ifhe could recommend a group or a soloist. I think I could get the Barrie Concert Band, which is a group of high quality local musicians. We could use the brass in the band for the fanfare for the entrance of the Governor-general. We have the time to do some interesting things, such as arrange Marilyn's work so that the band can accompany her group andlor the ColJingwood Choir, andlor any soloist. The Facilities The Parks Canada staff person and I visited the site on Sept. 17. Our inclination is to put a platfomJ on either side ofthe stone caim, and a large tent beginning at the cairn and going east onto the church yard. We visited the Baptist Church in the VilJage of Edgar. It could be a good 'staging' site (green room as performers call such a marshalJing area). It has toilets! If it were a very rainy day, we would likely hold the whole event in that church, perhaps putting a video feed of the program into the lower hall, and the various rooms running off the hall. Parks Canada recommends that the plaque not be physica]]y mounted until after the unveiling. Ifit were a rainy day it would be on a stand at the front of the Baptist Church. Parks Canada will Jikely ask that church to arrange for refreshments. If the weather is fine, we'd Jikely have the reception after the unveiling on the grounds of the African Church, as we have done in the past. If the weather is spotty, then we'd likely go to the Baptist Church for the reception. I have not yet fOmJaJJy asked for the use of the church, although one of the members, Marion Wright, is aware of our tentative plans - she unlocked the door of the church so that we could detennine its possible use. Once a]] the options have been compiled, our Committee will meet. If you think of anything in the meantime, give me a call and I'JJ add it to the mix. Odds and Ends The new roof is on the Church, and the floor has been re-enforced. (Township staff had an engineer check out the structure of the roof to make sure that it was sound enough to re-shingle. It was structuraJJy sound. But while the engineer was on site he noticed the spring in the floor. Townships staff had the floor re-enforced.) It now seems logical to proceed with are-print of the book on the church. We'd likely se]] about 300 copies by the end of June, 2003. 1']] be getting a quote from the printers and then approach Council to approve the quote. After that time we']] re-assess the need for a second, expanded edition. A local woman has asked permission to be wed in the church next spring. Her father, who seems to be a handy man, has volunteered to construct 7 or 8 more benches, replicating what is already there. A large black church group in Toronto has expressed interest to Parks Canada about the unveiling, suggesting that they will likely be sending up at least one bus. Copies to: Marilyn Gregory, Rev. Wilfred Sheffield, Carolynn Wilson, Earl Winter, and Marion Wright. 2 t . si)J SEQUENCE OF EVENTS HISTORIC SITES AND MONUMENTS BOARD OF CANADA PLAQUE UNVEILING CEREMONY COMMEMORATING THE AFRICAN METHODIST EPISCOPAL CHURCH OF ORO EDGAR, ONT ARlO SUNDAY, OCTOBER 27, 2002 Venue: The African Methodist Episcopal Church of Ora Concession Line 3, Oro Township Edgar, Ontario 1 :00 p.m. Official party members arrive at The Afiican Methodist Episcopal Church of Oro, for briefing. Official party members are greeted by: Bernard Villeneuve, Field Unit Superintendent, Central Ontario, Parks Canada Dave MacDougall, Manager, Marketing and External Relations, Central Ontario, Parks Canada Fred Alyea, Director, Canal Operations, Trent-Severn Waterway National Historic Site of Canada, Parks Canada Keri Spink, Ontario Communications & Special Events, Parks Canada OFFICIAL PARTY: Mr. Paul DeVilliers, M.P. for Simcoe North, representing the Honourable SheiJa Copps, Minister of Canadian Heritage His 'Vorship J. Neil Craig, Mayor, Oro-Medonte Township Dr.llichard Alway, Chair, Historic Sites and Monuments Board of Canada and Master of Ceremonies (TBC) TBD, Member ofOro Church???? TBD, Historical speaker TBD, Reverend 1:15 p.m. Hymns performed by TDB Choir during guest arrival. 1 :25 p.m. Official party members assemble to proceed to platform. September 17, 2002 (2:02pm) , . , 5~/~ 1 :28 p.rn. Official party is led to the platfonn by TBD (piper?) 1 :30 p.m. Dr. Ricbard Alway asks attendees to stand for the singing of 0 Canada. 1:31 p.m. o Canada is performed TBD, (Schoo] Choir), ]ed by TBD (teacher). 1 :33 p.m. Dr. Ricbard Alway welcomes distinguished guests and the pubJic, introduces the officia] party and thanks TBD (School Choir) and TBD (teacher). 1 :35 p.m. Dr. Ricbard Alway offers words ofweJcome and speaks on behalf of the Historic Sites and Monuments Board of Canada. 1 :38 p.m. Dr. Ricbard Alway invites His Worship J. Neil Craig, Mayor, Oro-Medonte Township to offer words of welcome. 1 :39 p.m. Remarks by His Worship J. NeH Craig. 1 :42 p.m. Dr. Ricbard Alway invites TBD, Oro Church, to bring greetings on behalf of the church. 1 :43 p.m. Remarks by TBD. 1 :45 p.m. Dr. Ricbard Alway invites TBD, local historian, to offer historical background address. 1 :46 p.rn. Remarks by TBD 1 :50 p.m. Dr. Ricbard Alway invites Mr. Paul DeViJliers, M.P. for Simcoe North, representing the Honourable SheiJa Copps, Minister of Canadian Heritage, to speak. 1 :51 p.m. Remarks by Mr. Paul DeVilliers. 1:55 p.m. Dr. Ricbard Alway invites Mr. Pau] DeViJliers, TBD, TBD and Reverend TBD, to unvei] the plaque. Members shou]d remain in p]ace until an members of the press have taken photographs. 1 :58 p.m. Dr. llicbard Alway reads the p]aque in EngJish and French. September 17, 2002 (2:02pm) . s~'~ 2:00 p.m. Dr. Richard Alway invites Reverend TBD, to offer a prayer of dedication. 2:01 p.rn. Prayer of dedication by Reverend TBD. 2:04 p.m. Dr. Richard Alway invites the TBD Choir to perfonn TBD. 2:05 p.m. Hymn by TBD Choir. 2:08 p.m. Dr. Richard Alway thanks TBD Choir. 2:09 p.m. Dr. Richard Alway makes closing remarks and invites the pJatfonn party and guests to the reception area located at TBD. 2:11 p.m. Media availability. 2:21 p.m. Media availability ends. 2:22 p.m. Official party and invited guests proceed to reception location. 3:20 p.rn. EVENT ENDS. Expected attendance: 400 Dress: Business-Casual (Guests are encouraged to wear warm clothing, as the event will take place outdoors) September 17, 2002 (2:02pm) . ~~0 ~ - c5 "" g 5 .., ~ <!It ~ ~ 'i .- ... " ~ 0 ,. <J 0 e u C) ~ "C "C Po g.<> ~ 0 f.I} ~ "'C "'~ '" - .... ;. .' p,<!It ~ p.~ :::I ..... P, ... " '" .~ 0 'a <:> .~ ... '" ut ~ ~.g 'iN '" ::Q ~ -; '0 0 ==::= e ~ g g- iN ... '" ~ f/1 .:=.... e "Q :a ... tJ'.)'C.",= '" ~-; .... ""';a= Po - = " j:j 8 \;W ~'" ~ ,.u ~ '.::; ~ .- ~ .... =.... 'C 'C ,,<:> = g <J C> =,. <!It =-$ oS o ~ ~ ::Q.ti 2 ~OII i Q,:. =' ..... = .:=.... tJ'.) B...... ~ .... ~ .~ 'S; ~ ,. .$ % ... g .- '" \ ~ 8 .- ::Q .- 'a ., g oS <> .g .$ ~ ~I o " ?-< THE AFRICAN METHODIST EPISCOPAL CHURCH OF ORO ~ L'EGLISE AFRICAN METHODIST EPISCOPAL D'ORO Built in 1849, this church is the last vestige of one of the oldest African-Canadian settlements in Upper Canada Here at Oro, former members of the Loyalist militia from the War of 1812 established the only Black community sponsored by the government. Free Blacks from the northern united States later joined them. Located in the heart of a strategic and vulnerable region, the community guarded against an American invasion via Georgian Bay. This church is a testament to the contribution of African Canadians to the settlement and defence of Canada in the 19th century. (575 spaces) Approved by the Board, June 20, 2002 Erigee en 1849, cette eglise constitue Ie dernier vestige d'un des plus anciens etablissements afro-canadiens du Haut-Canada. Seule implantation noire parrainee par Ie gouvernement, la communaute d'Oro debuta en 1819 avec l'arrivee d'anciens miliciens loyalistes de la Guerre de 1812, auxquels se joignirent ensuite des Noirs affranchis du nord des Etats-Unis. Situe au c~ur d'une region strategique, mais vulnerable, cet etablissement devait prevenir une invasion americaine a partir de la baie Georgienne. Cette eglise symbolise la contribution des Afro- Canadiens au peuplement et a la defense du Canada au XIX. siecle. (622 espaces) Approuve par la Commission, Ie 20 juin 2002 et( D~- ()~ S"<<\ ORILLIA PUBLIC LIBRAR~ 36 Mississaga Street West, Orillia, Ontario L3V 3A6 . Telephone (705) 325-2338 . Fax (705) 327-1744 2002/09/24 Mayor Neil Craig and Members of Council Township of Oro-Medonte P. O. Box 100 Oro, Ontario LOL 2XO Your Worship and Members of Council: Ontario Public Library Week is traditionally celebrated in October. The Orillia Public Library would respectfully request that October 21 to 27, 2002 be proclaimed by Council as Ontario Public Library Week in the Township of Oro- Medonte. Attached is a sample proclamation. If you and the City of Orillia, the Township of Severn and the Mnjikaning First Nation consent to this proclamation; it would be our intention to arrange to have the enclosed proclamation published in the Orillia Today on behalf of the City, the Townships and the Band. We would furthermore cordially invite you and all members of Council to attend a flag raising ceremony at the Opera House flagpole on Monday October 21 at 11:00 a.m. We would appreciate being informed of Council's decision on the proclamation as soon as possible so that the proclamation advertisement can appear no later than October 11. Please do not hesitate to contact the Library if you require any further information. YO"'fm . Michael . Saddy Chief Executive Officer MVS/tc Encl. . . 1))1 , Jj It's not just by the book anymore! aNT ARia PUBLIC LIBRARY WEEK Whereas, the public library offers access to information Whereas, the public library supports personal growth, economic renewal and quality of life Whereas, we recognize that the board and staff of the Orillia Public library provide a vital service to our community Therefore, I Mayor Neil Craig, Township ofOro-Medonte Proclaim October 21 - 27, 2002 to be Ontario Public library Week And we encourage every person to use the public library this week and throughout the year. Celebrate @ your library Ji< ~ , '-~ ~ " '. '\ ~i . :\ "'- ~ (~. ~ ~ ~ ~ ~~ ~'h .~~~ ~t~ 5L Perrylane R.R. # 1, Hawkes/one, Ontario LOL 1 TO September 23,2002 Mayor Neil Craig, I RECEIVED " Township of Oro-Medonte, "'~ SfP 2 4 2002 Box 100, I ORO-MEDONTE Om Station, Ontario LOL 2XO , TOWNSHIP . L, Dear Mayor Craig: I am writing to ask your support and leadership to resolve the urgent need for affordable housing, which would do much to help children living in poverty, Families that have to pay a disproportionate amount of their income for housing do not have enough left over for food, clothing, medical needs,.. ... ... learning to read is not a priority when you are hungry. I am involved with Couchiching Jubilee House in OriHia, and we are proud to report that three of our first residents have moved on - they needed a hand up, not a hand out But since opening our doors in September 200 I, there have been sixty applicants - and we have only four fumished rent-geared- to-income apartments. Resolving the Housing issue should also reduce some of the requests on our Hospitals, Community Services, Shelters, Breakfast Programmes, thereby making our Communities much more effectively functional. There is an army of volunteers willing to mentor, listen to children read, provide coaching for sports, to help develop tomorrow's responsible and productive adults. We would rather not spend our time applying bandaids! Our Prime Minister has said that Child Poverty has to be given priority. We agree. Canada can not afford to not do something about it Surely all levels of Government can cooperate to find workable solutions and brighter futures for needy yet worthy families all across Canada, Affordable Housing will make so many other things possible - for all of us. . Yours truly, /~~ Helen Perry RR # l, Hawkestone, Ontario LOL 1 TO ~;)/ j Chris Carter From: Sandra Beatie [sbeatie@encode.com] Sent: Tuesday, August 27,20022:13 PM To: camalexander@encode.com; ramara@township.ramara.on.ca; recreation@township.oro- medonte.on.ca: jeanlemay@mnjikining.ca; bruce@bayviewwildwood.com Cc: ceestone@orilliapronet.com; markhd@fernresort.com: kim@hardwoodhills.on.ca Subject: Letter re Lake Country TODS signs ~ draft re twp permit: TQDS . doc Greetings: As you will see by the attached draft, the TODS people need to have permission from each municipality to install the signs that we need around the Lake Country area. Would you please have this put on your municipal letterhead and signed by the appropriate authority, then send the original to Kim Viney at Hardwood Hills with a copy to me for file. Many thanks. Cheers sjb 1 / "- l.oC\)/d- Shannon Bateman Canadian TODS Limited 120 Whitmore Rd., Unit 8 Woodbridge, ON L4L 6A3 Dear Ms Bateman: The municipality of ........ is proud to be a community partner with Ontario's Lake Country Tourism Marketing Board. The Mayor and Council agree that tourism promotional efforts such as TODS signs will assist our visitors to enjoy their stay in our community. We approve the implementation of Lake Country area profile signs in the most visible positions the Ministry of Transport Ontario (MTO) will allow on the borders of Lake Country. Please proceed with this project as soon as it can be scheduled. Yours truly, Chris Carter Co q') -3 From: Hardwood Hills [main@hardwoodhills.on.ca] Sent: Saturday, August 31, 200210:47 AM To: recreation@township.oro-medonte.on.ca Subject: Message for Chris Carter re Lake Country Signage Hi Chris Calvin Stone and I have been working with Shannon Bateman of TODS on the signage project so I am the best person to answer your questions. The signs are Area Profile signs Size: 9' x 16' Design: Lake Country logo. with "Welcome to" as the lettering and the 1-800 phone number Location: 1. On Hwy 11 NB at Hwy 93 2. On Hwy 11 SB at Severn Bridge 3. On Hwy 12 EB at Hwy 400 Ext. 4. On Hwy 12 WB at Gamebridge 5. On Rama Rd NB near Fern Resort 6. On Hwy 11 NB at Memorial AVe. r hope this answers your questions. Please let me know if you need any further info. Regards! Kim Viney 1 ~b)-/ Township ofOro-Medonte REPORT Dept. Report ADM 2002-46 To: Prepared By:Paul Gravelle Council Subject & File #: Council Department: Treasury Council Expense Allowance C.ofW. - XX_ Date: October 4, 2002 Motion # Date: R. M. File # Backqround: Presently, pursuant to S. 255(1) of the Municipal Aet, where an elected member of Council of a municipality is paid a salary or other remuneration, one-third of such amount shaIl be deemed to be for expenses incident to the discharge of his or her duties as a member of the Council and thus a tax-free aIlowance. Bill III, being the New Municipal Act, amended S. 255 ofthe current Municipal Act. The municipality is required to pass a resolution pursuant to S. 255(2) before January 1,2003 stating its intention that one-third of the remuneration paid to the elected members of Council shall continue as expenses incident to the discharge of their duties as members of Council. This resolution shall be deemed pursuant to S. 283(5) ofthe new Municipal Act to be a by-law ofthe municipality and one-third of the remuneration paid to the elected members wiIl be deemed as expenses incident to the discharge of his or her duties. Analysis: If the expense allowance were discontinued, members of Council could deduct from their income the actual expenses incurred in the discharge of their duties including vehicle expenses, office-in-home expenses, telephone, ete. However, they would have to keep records sufficient to satisfY Revenue Canada such as mileage logs when their personal vehicle was used for business purposes. They would also require a form annual1y ITom the municipality stating that they were required to use their personal automobile and have an office-in-home for the discharge of duties. As the one-third tax free aIlowance is considered a reasonable estimate of such costs, continuing to use this al10wance rather than having to maintain extensive records would be preferable. One other factor to consider would be the effect on OMERS benefits. The benefit is determined on the employee's taxable earnings. If the al10wance were discontinued, taxable earnings would be higher. The inerease in OMERS benefit is estimated as $121 for a Councillor to $172 for the Mayor for each year of service. I respectfully suggest that this increased benefit would not warrant the record keeping required. Recommendation: ~b) / d-- 1. Council pass a resolution pursuant to S. 255(2) of the Municipal Act stating its intention that one third of the remuneration paid to ejected members ofCounciJ shaH continue as expenses incident to the discharge of their duties as members of CounciL 2. This report be received and adopted. Respectfully submitted, r~ C.A.O. Comments: Date: ' ~I 0 d- :LJ) ~~ C.A.O. J Dept. Head 2 - 0 . ,; ~' r-C\T {\ 'Ion? It: ORO DISTRICT LIONS CLUB ~! .....~"m... P.O. BOX 45 ORa, ONTARIO CANADA LOL 2XO MEMORANDUM TO: Mayor and Council ofOro-Medonte Township FROM: Oro District Lions Club DATE: Wednesday, September 25, 2002 SUBJECT: Rental of Banquet Room, Guthrie Arena, Saturday April 5,2003 The year 2002-2003 marks the 30th continuous year of service of the Oro District Lions Club. To mark this occasion, we plan to initiate a number of activities and events throughout the year, culminating with a 3Uh Charter Nif!ht Banquet on Saturday April 5th, 2003. A bar, operated by staff trained in Safe Serve, will be part of the festivities. The 3Uh Charter Nif!ht Banquet is likely to attract from 150 to 200 people, including present and former members and spouses, members and spouses from other clubs, invited guests, etc. This number is far more than our regular dinner-meeting facilities, the Hawkestone Hall, can accommodate. The Banquet Room at the Guthrie Areua is sufficiently large to accommodate our 3Uh Charter Nif!ht Banquet. In addition, it is central in our area, it is easy for visitors to find, it has a sufficiently large parking lot and, with its elevator, the banquet room is wheelchair accessible. We would very much appreciate your approving its use for our club on that day. . , ~ . We understand that the rental fee for the Banquet Room at the Guthrie Arena may be waived by Council from time to time. We further understand that, by holding this event on Township property, we may be able to operate a bar using the Township's general liquor license, thereby relieving us of the need to obtain a single event license for this occassion. If our understanding is correct, we would very much appreciate it if you would 1) waive the rental fee for the Banquet Room for this occasion, and 2) allow us to operate a bar that night using the Township's general liquor license. We eagerly await your decisions on these matters and thank you for your consideration. O~ vA' ~~ Peter Kurtz Oro District Lions Club 30th Charter Events Chair RR#l Shanty Bay LOL 2LO 487-3223 I 190 I ~ c I I ./ . 1/ 012.0 - rl"",_ Q ~~ C--..., ~....'7'/t.It-f..... Signs on Front i).' . " Fsce . , !ti - - Signs on Front We Serve Face I Km/3 iIf .. Km.I't . '",- // ~ 4 "" / ~ \1 "'/ . " ''t:'' Pre#lJre Treated ./' /<' Lomber ./ TrajJ Marker Sign JOt} ~ POURED CONCRETE FOUNDA T10N ...... ,,240,. . 1200 mm '",---.r ~ below grade ~ - - -,.,..;:~ ",' =-/\\\/111 =-/111/111/==/'111'11" ,I <r -\ 'l-:- ':1111\ . --: = I I == 111 I I' <?, I. ,- - I ;;i -,11 . (;dJ! j' TOWNSHIP OF ORO-MEDONTE REPORT DEPARTMENT REPORT TO: PREPARED BY: Fire Report # 2002-12 Members of Council Paul Eenhoorn, Fire Chief SUBJECT: DEPARTMENT: Council . Monthly Fire Report Fire and Emergency Services C.ofW. For August, 2002 DATE: Motion # September 23, 2002 Date DATE ST AnON TIME TYPE LOCATION DAMAGE Stationff2. Multi Vehicle Line 9 and Ridge Road AUQust 3, 2002 Hawkestone 15: 16:40 Accident Station #1 Multi Vehicle Highway 11 SIB, AUQust 5, 2002 Shanty Bav 23: 36:20 Accident South of Line 6 Station #5 Unauthorized 1858 Horseshoe Auaust 5, 2002 Warminster 20: 16: 58 Burnina Vallev Road East Station #3 Alarm - No Fire 3731 Line 5 North Auaust 7,2002 Horseshoe 07: 54:37 Malfunction Station #1 Medical 77 Lakeshore Road AUQust 7, 2002 Shanty Bav 21:22:53 Assist West Stationff2. Medical 66 Ridge Road East AUQust 8, 2002 Hawkestone 14:07: 10 Assist Stationff2. Motor Vehicle 135 Forestview Road Auaust 8, 2002 Hawkestone 05:59:30 Roll Over Station #3 Medical 1599 Line 1 North Auaust 9, 2002 Horseshoe 20: 19:20 Assist Station #1 Alarm - No Fire 27 Windfield Road August 10, 2002 Shanty Bav 21: 17:30 Accidental Stationff2. Motor Vehicle Highway 11 NIB, AUQust 10, 2002 Hawkestone 22: 10:44 Accident @-Memorial Ave. . Station #3 Multi Vehicle Penetanguishene Rd. Auaust 10, 2002 Horseshoe 23:57:42 Accident and Horseshoe Vallev Station #3 Multi Vehicle Line 4 North and Auaust 11, 2002 Horseshoe 19: 14:27 Accident Old Barrie Road Station ff2. Medical 117 Lakeshore Road August 12, 2002 Hawkestone 08:01:32 Assist East Station #1 Motor Vehicle Highway 11 NIB, Auaust 13, 2002 Shanty Bav 16: 01 :10 Roll Over North of Hiahwav 93 ;3 . Gq)-}- Fire Report 2002-12 Gon't ...2 DATE STATION TIME TYPE LOCATION DAMAGE Station #1 Medical Highway 11 SIB @ Auoust 13, 2002 Shantv Bav 13:58: 10 Assist Gasoline Allev Station #2 Medical 1125 Woodland Auaust 13, 2002 Hawkestone 17:46:33 Assist Drive Station #2 Hydro Wires 672 & 641 Line 9 Auaust 13, 2002 Hawkestone 16:26:26 Down South Station #2 Alann - No Fire, 340 Line 11 South Auaust 15, 2002 Hawkestone 22:01:00 Malfunction Station #3 Alann - No Fire 30 Sumac Gres. . Auaust 15, 2002 Horseshoe 23:01: 36 Maintenance Station #5 Transfonner On 5 Edith Otive Aunust 15, 2002 Wanninster 03:05:46 Fire Station #4 Over Heated 152315/16 Side Auaust 15, 2002 Ruabv 18:53:08 Fan, Smoke Road Station #5 Hay Bails On 9571 Highway 12 Auaust 16, 2002 Wanninster 10: 59: 03 Fire Station #3 Medical Assist, 3667 Line 5 North, Auaust 18, 2002 Horseshoe 13:53:05 Fallen Off Horse Gooeland Forest Station #6 Medical 5718 Line 5 North Auaust20, 2002 Moonstone 08: 17: 50 Assist Station #3 Unauthorized Lot 32 - Valleycrest Auaust 22, 2002 Horseshoe 14:23:26 Bum Otive Station #1 Unauthotized 1359 Highway 11 Auaust 23, 2002 Shantv Bav 18: 57:09 Burn North Station #1 Medical 2621 Gore Road Auaust 23, 2002 Shantv Bav 15:29:34 Assist Station #4 Wires Down 1599 Line 13 North Auaust 24, 2002 RUQbv 14:09:27 Station #2 Motor Vehicle Line 15 and Auaust 25, 2002 Hawkestone 23:06:40 Accident Woodlands Drive Station #6 Motor Vehicle 298 Moonstone Road Auaust 26, 2002 Moonstone 21: 13:40 Roll Over West Station #3 Van Fire Old Bartie Road, $7,000.00 L Auaust 27,2002 Horseshoe 22:21:03 Between Line 5 & 6 .00 S Station #5 Pot on Stove, 9813 Highway 12 Auaust 29, 2002 Wanninster 22:22: 34 Smokel No Fire Station #2 Motor Vehicle Highway 11 SIB, Auaust 29, 2002 Hawkestone 06: 29: 00 Accident North of Line 7 Station #2 Unauthorized Vacant Lot on Aunust29,2002 Hawkestone 10:46: 11 Burnina Rosematie Otive Station #2 Unauthotized 5 Owen Road Auaust 30, 2002 Hawkestone 20:03: 52 Bum Station #2 Overheated Rad Line 7, Just East . Auaust 30, 2002 Hawkestone 14: 12:55 On Vehicle of Hiahwav 11 Station #5 Motor Vehicle Horseshoe Valley Rd., Auaust 31, 2002 Wanninster 12:21; 03 Accident & Ptices Gorners Station #3 Medical 3415 Penetanguishene Auaust 31, 2002 Horseshoe 12:42:27 Assist Road / 01 "\ /) v IV , / Fire Report 2002-12 Con't ...3 DATE STATION TIME TYPE LOCATION DAMAGE . Station #5 Medical Bass Lake Side Road AUQust 31, 2002 Warminster 03:33: 12 Assist @ Line 15 North Station #2- Unauthorized 5 Owen Road Auoust 31, 2002 Hawkestone 00:26:35 Bum . Station #1 Motorcycle 1445 Ridge Road Auoust 31, 2002 Shanty Bav 22:42:39 Accident West Station #2- Unauthorized 15 Rosemary Drive AUQust 31, 2002 Hawkestone 18:39: 02 Bum Structure and Vehicle Fire Dollar Value Lost Dollar Value Saved . $ 7,000.00 $ 0.00 Ambulance Assist Calls comparison: August calls 2001 - 4, 2002 -11 / \/ i . ! / d)Y . '-.Y , ' Monthlv Fire Report for Auaust. 2002 Trainina Sessions Station #1 Shanty Bay 2 Station #3 Horseshoe 2 Station #2 Hawkestone 2 Station #4 Rugby 2 Station #5 Warminster 2 Station #6 Moonstone 2 , Inspection Record for the Month (includina Fire Prevention I Public Education) Commercial 1 Residential/ Bed & Breakfast 1 Industrial Schools / Assembly / Church 2 Wood stove 3 Daycare / Camps / Hall Tours Institutional 2 Comments or Recommendations bv Fire Chief and/or Deputy Fire Chief Extra trainina I Seminars and Events Attended Trainer Facilitators Meeting Chiefs Meeting First Aid / CPR Course Firefighter Training at the Fire College (Gravenhurst) Respectfully submitted, g~Jg(~ Paul Eenhoorn, Fire Chief C.A.O. COMMENTS: DATE: . C.A.O. DEPT. HEAD . . REPORT 1q~~{ / ' DEPT. REPORT TO: COMMITTEE OF THE PREPARED BY: #ES2002-52 WHOLE Keith Mathieson SUBJECT & FILE #: DEPARTMENT: COUNCIL: Arbourwood Estates Public Works Subdivision - Phase II C.OFW.: Certificate of Substantial Completion and Acceptance DATE: October 2,2002 MOTION #: (Underground Works) Plan 51 M-696 DATE: R. M. FILE #: L04-11356 'BACKGROUND ..,.'...; ," J ,. .<,;' ":s:'"\qL)~;;:~::2::",;~;",~f;,,:t;,:<~~:,;,':;}' ',C;;l.' ", ",,;,.;,.;0: ,;; i ::,:-:/,'::L::"":><"::.i:..._>::,:_;i_'i,._':,-'.:-i~ ;::Y::'!Pif!D4si ;;i0.t\:llin::i:,,;;:;;;':C"'" -. -: The Township entered into a Pre-Servicing Agreement with Arbourwood Estates in April, 2002 to construct the required municipal services in Phase II of the development. ~ SUMMARY' ' , ,,'.' ," >'\'i;::i1;l)ji#j!jj~,Wi~1i~m(Ni!EM:!:i::<:Y>;-'--; "''}':'<S;Hrii;\'ififJit%.iiR8,'i;'j:UjHu,):.n'; I </::;_;"'f::::,.:>:<..,:__::,:;::):~f>P>:<; - -.--c;:;:;;m>i-':y:-----.. An inspection of the underground services (watermain) was completed on September 5, 2002 by Township staff, R. G. Robinson and Associates Ltd., and the Developer's Engineer. The deficiencies from this inspection were completed by the Developer and reinspected on September 17, 2002. The Township Engineer, R. G. Robinson and Associates Ltd., are now recommending the issuance of the Certificate of Substantial Completion and Acceptance (Underground Works). ~RECOMMENDATIONS' " ., "'.--:,..........,....--.---....----........, , ;::<>:;ii:;Yk:/t'",:- ,....:............ "",.:.;.,....-. ,-,:"",...;;;:? ,-""..-..".::.."......, 1. THAT Council receives and adopts this report. 2. THAT the Township issues the Certificate of Substantial Completion and Acceptance (Underground Works) for Phase II of the Arbourwood Estates subdivision dated September 25, 2002. 3. THAT the Clerk prepares a By-law for Council's consideration to issue the Certificate of Substantial Completion and Acceptance (Underground Works). Keith Mathieson ~~)\~:A'O ?J' , 705 734 0764 FILE ~o.667 0~/25 '02 17:02 ID:R. G. ROBINSON AND ASSOC FAX:705 734 0764 PAGE V 3 RG RoBINSON AND ASSOCIATES (BARR~) LTD ~)/~ Ms. J. Zieleniewski "By Fax" September 25, 2002 CAOITreasUTer Township of Oro-Medonte Box 100 148 Line 7 South Oro, ON LOL 2XO ~ Dear Ms. Zieleniewski: RE: Township ofOro-Mtdonte Arbourwood "'states Plla." 2 :ONSULTlNG Further to Ihe request of the developer, we now recommend issuance of the Certificate of ENGINEERS Substantial Completion and Acceptance for the Underground Works for Arbo1U'Wood Estates AND Subdivision Phase 2. PLANNERS The underground works were inspected on September 17,2002 and found to be acceptable. We now recommend that the aforementioned Certificate be issued. If you require further infonnation, please contact our office. Yours truly, R.G. ROBINSON AIIo'D ASSOCIATES (BARRIE) LTD. A /'~-'~ ~ AM. Lees, C.E.T. SP:jd Encl. (1) 804 Copy: K Mathieson File #12-8921-50 a 10 High S".ut, Barrie, Onrm-io L4N IWI (70S) 72J-922Z Fed (70S) 734"{)764 engpIan@Yf(fa.on.ca @ FILE No.667 09/25 '02 17:02 ID:R. G. ROBINSON AND ASSOC FAX:705 734 0764 PAGE 2/ 3 . . . , ~ 10~ R.G. ROllINSON AND ASSOCIATES (BARRIE) LTD. ' ) TOWNSffiP ENGINEERS . CERTlFICA TE OF SUBSTANTIAL COMPLF.TION AND ACCEfTANCF. t (tJNDF.RGROUND WORK!\) MUNICIPALITY Township of Oro-lVIedonte PROJECT ArbollTWj)od f;states Subdivision - Phase 2 Plan 51M-696 DEVELOPER Arbourwood Estates I.td. FILE NO. '12-8921-50 (MMA 43-1'-92024) De~cripti()n of the Works: . Watennain distribution system in Phase 2 in the Arbourwood Estates Subdivision. We, R.G. Robinson and Associates (Banie) Ltd., notify the Municipality that the above mentioned works were inspected on September 17, 2002, and to the best of our knowJedge and judgement, are complete in accordance with the Subdivision Agreement except for the deficiencies below: . Nil We hereby accept these works for use and operation by the Municipality subject to the rectification of the above noted deficiencies and to the rectification of any further deficiencies that may become apparent during the maintenance period and to the maintenance that is require by the Subdivision Agreement. The date of Substantial Completion and Acceptance (Underground , as September 25, 2002. Date: ~ ~. z.s~Z Signature: . / file fiI2~892!-.:5O#2 Dill4FT 8d;),( Ministry of Natura] Resources Midhurst ON LOL ]XO October 9, 2002 Aun: Raffae]]a Mooney . RE: Jeffs purchase of fi]]ed lands, Coneession 14. Plan 780. 124 IOrillia) Ro]] Numher 43-46-030-012-13300-0000 Dear Ms. Mooney: Please be advised that Council at their Committee meeting passed the foHowing motion: Motion # Moved by , seconded by It is recommended that the correspondence from David and Carol Jeffs, re: Requesting comments on the purchasing offi]]ed lands, Lot ]24, Plan 780, Concession 14 (Orillia), be received and the Township of Oro-Medonte has no objection to the sale of the subject lands. Carried. ] trust the above resolution is satisfactory for the Ministry to continue with the sale of the fi]]ed lands. If you require additional information please do not hesitate to contact the undersigned. Yours Tru]y. . Andria Leigh, MC]P,RPP Senior Planner cc. David and Carol Jeffs CZ' '\ 1 q) /cf-- \.S ~K:~0LOLl~ S~AfV\ ~Lc- II . Ministry of Natural Resources Midhurst ON LOL JXO December I, 1997 . Attn: Raffae11a Mooney RE: Shachar purchase of filled lands. Concession 1. Plan 791. 10 (Orillia) Ministrv File No. 43T-93023 Dear Ms. Mooney: Further to our conversation, Council at their Committee meeting passed the fonawing morion: Motion #4 Moved by Dick;e, seconded by Craig It is recommended that the correspondence fram MargaJit Shachar, re: Requesting comments on the purchasing of fi11ed lands, Lot 10, Plan 79] (Orillia), be received and the Township of Ora-Medonte has no objection to the sale of the subject lands, Carried. J trust the above resolution is satisfactory for your continuation of the sale of the fi11ed lands, if you require additional information please do not hesitate to contact the undersigned. , Yours Truly, Andria Leigh, MCJP,RPP P]anner - eILA.&- ~~)0 -r;., r1A'joR.... /1,.)0 I'1V>1/3eI\S of COUN C."- September 15,2002 Municipal Council ofOro-Medonte P. O. Box 100, Oro, Ontario. j LOL 2XO Attn: Township Clerk We are applying to the Ministry of Natural Resources (M/''R) 10 purchase filled Crown lakebed in rront of our property described as Lot ]24 Registered Plan 780, Townsmp ofOro-Medonte. A sketch showing the area we wish to purchase is eneJosed. The Ministry under the Environmental Assessment Act Exemption Order MNR 26/7 screens all disposition to ensure that the sale ,,,.ilI not have any adverse affect on the environment, neighbouring properties or conflict with MNR programs. In order for the MNR to review the application, please advise whether Council has any comments regarding our proposed purchase of the filled Crown lakebed in rront of our property. We would appreciate the ineJusion of this matter on the agenda for your next meeting. If you have any questions regarding our application, please call Raffaella Mooney at the Ministry of Natural Resources at 705-725-7529. Sincerely, ~ ~ 01 Jeffs 257 Eight Mile Point 705-326-5916 (Mailing Address: 14 Cairnrnore Court, Brampton, Ontario. L6Z 1T6) , I Board of Directprs' Meeting BOD-08-02 August 23"', 2002 'dO:; A/ Minutes Moved by: Susan Para , Seconded by: Margaret ~ordan BOD-02-119 ' RESOLVED THAT Staff Report No. 52-02- BOD regarding the . Baldwin Dam . Operation, Analysis be received for information; and . FURTHER THAT staff investigate the feasibility of carrying out further modeling of the operation of the Baldwin Dam once flood plain mapping forthe Black River is. completed. 11. Other Business Moved by: Larry Corrigan Seconded by: Gary Lamb BOO-02-120 RESOLVED THAT the Board of Directors move to "Closed Session" to deal with items under New Business of the Agenda as they deal with confidential legal matters. Moved by: Wayne Teel Seconded by: ' Neal Snutch BOD-02-121 RESOLVED THAT the Board of Directors rise ,.from "Closed Session" and report their progress. a) Unauthorized GradinQ and Fill Placement , The Director, Watershed Management presented Confidential Staff Report No. 53- 02-BOD. ,',. Moved by: Jeffrey Holec Seconded by: Margaret Jordan BOO-02-122 RESOLVED THAT Staff Report No. 53-02-BOD be received for information and approved. 14 ~,<<"y 5 ~c.Q~ s\ '0 \.-~'f.~ . ~ ~t'J , ~ \ ;1 ~ I \ \ . -'" \ o~ ~~. ,~ '?-- ':!I':. t,"1 ~'" \ .- 't 'i:~ 1"'" ~\ T- ~- Q t- ~ .-\ "'0\& \ ~ '" \ --\ ZOO ~,-\,-_.,.., ~ ~~ , .. ..... it. . . ~ =~ .. Q . \ "'"'" , ~ , ~.~. 0 -- \ !:- \ \~ ,- -~ .- - - \ ~,'1I"I'n -' t'~ ',7.. ,.... ftO~tI--e.\\\M -. \-:> 0 ...'" t':) 0\ , :~7-,- '.,"1 t- t ~~\. fI$''i.~' J\ ::P \ _J. C ..." oJ) ..Il...7~ --\ ~ :> L" " El} t4''- ~~ ~ -.. \ ~ ",' -. ~ (.J ...\ N. ~ , ~ \/ oj) . cP '!. !. ~ l.C~ "-. -1 -... .. - CD t'~ ... 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