02 09 2005 COW Miinutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, February 9, 2005 @ 9:07 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Ron
Kolbe, Director of Building and By-law Enforcement; Andria
Leigh, Director of Planning; Paul Gravelle, Treasurer; Joe
Casey, Director of Fire and Emergency Services; Jerry Ball,
Public Works Superintendent; Kim Allen; Manager of Building
Services; Chris Carter, Recreation Co-ordinator; Doug Irwin,
Records Management Co-ordinator
Also Present:
Roberta Johnson, Paula Nichols, Janet Orser-Madigan, Linda
Shoniker, Howard Leake, Harry Evans, Stacey Patchell, Howard
Rogers, John Newell
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Crawford, Seconded by Marshall
It is recommended that the following items be added to the agenda for
consideration:
5. CORRESPONDENCE:
c) Jim Bell, e-mail dated January 11, 2005 re: Plan 709.
d) Murray Martin, correspondence dated January 16, 2005, Orillia Fish and Game
Conservation Club, re: Proclamation Request.
6. FINANCE, ADMINISTRATION AND FIRE:
f) Memorandum dated February 8, 2005 from Joe Casey, Director of Fire and
Emergency Services, re: Draft Emergency Response Plan.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2005-02, Kim Allen, Manager of Building Services, re: Animal
Control Contract 2005-2006 OSPCA.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Fountain, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, February 9, 2005 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Roberta Johnson, re: Line 15 North.
Motion No. CW-3
Moved by Fountain, Seconded by Marshall
It is recommended that the e-mail dated January 21 , 2005 from Linda Shoniker and
the information from Roberta Johnson, together with the petition from Line 15 North
residents, re: Line 15 North be received and referred to staff for a report.
Carried.
b) S/Sgt. Ed Whinnery, Detachment Commander, Barrie Detachment, O.P.P., re:
2004 Year End Police Report.
Motion No. CW-4
Moved by Crawford, Seconded by Marshall
It is recommended that the information from S/Sgt. Ed Whinnery, Detachment
Commander, Barrie Detachment, O.P.P., re: 2004 Year End Police Report be
received.
Carried.
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Committee of the Whole Meeting - February 9, 2005
5. CORRESPONDENCE:
a) Sharon Crosby, President, Western Ontario Municipal Water Association,
correspondence dated January 24, 2005 re: Regional Education Day, Tuesday,
March 8, 2005, Elmhurst Inn, Ingersoll.
Motion No. CW-5
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated January 24, 2005 from Sharon
Crosby, President, Western Ontario Municipal Water Association, re: Regional
Education Day, Tuesday, March 8, 2005, Elmhurst Inn, Ingersoll be received.
Carried,
b) Jim Dykes, President, Orillia District Chamber of Commerce, correspondence
dated January 31, 2005 re: Annual Business Achievement Awards, February 24,
2005, Highwayman Inn.
Motion No. CW-6
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated January 31,2005 from Jim
Dykes, President, Orillia District Chamber of Commerce, re: Annual Business
Achievement Awards, February 24, 2005, Highwayman Inn be received and that
Mayor Craig and Councillor Fountain be authorized to attend.
Carried.
c) Jim Bell, e-mail dated January 11, 2005 re: Plan 709.
Motion No. CW-7
Moved by Crawford, Seconded by Fountain
It is recommended that the e-mail datedJanuary11.2005fromJimBell.re: Plan
709 be received.
Carried.
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Committee of the Whole Meeting - February 9, 2005
d) Murray Martin, correspondence dated January 16, 2005, Orillia Fish and Game
Conservation Club, re: Proclamation Request.
Motion No. CW.8
Moved by Hughes, Seconded by Fountain
It is recommended that the correspondence dated January 16, 2005 from Murray
Martin, Environmental Chairman, Orillia Fish and Game Conservation Club, re:
Proclamation Request be received; that the Township of Oro-Medonte proclaim the
week of May 15-21, 2005 as "Conservation Week'; and further that the
Proclamation be declared on the Township's website and that this information be
forwarded to Nottawasaga Valley Conservation Authority, Lake Simcoe Region
Conservation Authority and Severn Sound Environmental Association.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. FD 2005-001, Joe Casey, Director of Fire and Emergency Services,
re: Fire Report for Month of September, 2004.
Motion No. CW-9
Moved by Marshall, Seconded by Crawford
It is recommended that Report No, FD 2005-001, Joe Casey, Director of Fire and
Emergency Services, re: Fire Report for Month of September 2004 be received.
Carried,
b) Report No. FD 2005-002, Joe Casey, Director of Fire and Emergency Services,
re: Fire Report for Month of October, 2004.
Motion No. CW.10
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. FD 2005-002, Joe Casey, Director of Fire and
Emergency Services, re: Fire Report for Month of October 2004 be received.
Carried.
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Committee of the Whole Meeting - February 9, 2005
Motion Nos. CW -11 and CW -12 rescinded at
April 12, 2017 Council meeting per Motion No. C170412-34
c) Report No. TR 2005-02, Paul Gravelle, Treasurer, re: Proposals for Real Estate
Appraisal Services.
Motion No. CW -11
Moved by Crawford, Seconded by Marshall
It is recommended that Report No. TR 2005-02, Paul Gravelle, Treasurer, re:
Proposals for Real Estate Appraisal Services be received; and
That Indicom Appraisal Associates be appointed as appraiser of record for the
Township of Oro-Medonte; and
That firms who submitted proposals be advised of Council's decision.
Carried.
d) Report No. TR 2005-03, Paul Gravelle, Treasurer, re: Proposals for Land
Surveying Services.
Motion No. CW -12
Moved by Fountain, Seconded by Crawford
It is recommended that Report No. TR 2005-03, Paul Gravelle, Treasurer, re:
Proposals for Land Surveying Services be received; and
That C.T. Strongman Surveying Ltd. be appointed as surveyor of record for the
Township of Oro-Medonte; and
That firms who submitted proposals be advised of Council's decision.
Carried.
e) Report No. TR 2005-04, Bonnie McPhee, Accounting Clerk, re: Statement of
Accounts, January, 2005.
Motion No. CW -13
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. TR 2005-04, Bonnie McPhee, Accounting Clerk,
re: Statement of Accounts, January 2005 be received; and
That the accounts for the month of January 2005 totaling $749,681.85 be received.
Carried.
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Committee of the Whole Meeting — February 9, 2005
f) Memorandum dated February 8, 2005 from Joe Casey, Director of Fire and
Emergency Services, re: Draft Emergency Response Plan.
Motion No. CW-14
Moved by Fountain, Seconded by Marshall
It is recommended that the memorandum dated February 8, 2005 from Joe Casey,
Director of Fire and Emergency Services, re: Draft Emergency Response Plan be
received, circulated to Council and staff for comment, and posted on the Township
website, and made available for public comment, by February 23, 2005.
Carried.
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None,
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2005-02, Kim Allen, Manager of Building Services, re: Animal
Control Contract 2005-2006 OSPCA.
Motion No. CW-15
Moved by Hughes, Seconded by Buttineau
It is recommended that Report No. BD 2005-02, Kim Allen, Manager of Building
Services, re: Animal Control Contract 2005-2006, Ontario Society for Prevention of
Cruelty to Animals (OSPCA) be received and adopted; and
That the Township of Oro-Medonte enters into a two year agreement with the
OSPCA as outlined in Option #3 of the report:
Accept OSPCA contract proposal as submitted revised with cat surcharge limited to
$1000.00 per year based on the previous charges that were paid out, in addition to the
annual contract.
>- 2005 $43,298.00 + $1000.00 ( cat surcharge) + 1,000.00 (estimate for prosecution
services) = $45,298.00
>- 2006 $44,596,00 + $1000.00 (cat surcharge) + 1,000.00 (estimate for prosecution
services) = $46,596.00
That the Clerk prepares the appropriate By-law for Council's consideration;
And that the OSPCA be requested to present their proposed Animal Care By-law
and comments with respect to Bill 132 for Council's consideration.
Carried.
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Committee of the Whole Meeting - February 9, 2005
10. IN-CAMERA:
Motion No. CW-16
Moved by Buttineau, Seconded by Hughes
It is recommended that we do now go In-Camera at 10:45 a.m, to discuss Legal
Matters,
Carried.
Motion No. CW-17
Moved by Hough, Seconded by Buttineau
It is recommended that we do now Rise and Report from In-Camera at 11 :24 a.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-18
Moved by Marshall, Seconded by Crawford
It is recommended that Confidential Report No. ADM 2005-008, Jennifer
Zieleniewski, CAO, re: Legal Matter (Legal Update), be received,
Carried.
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Committee of the Whole Meeting - February 9, 2005
b) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-19
Moved by Buttineau, Seconded by Marshall
It is recommended that the Confidential Proposal dated February 8, 2005 distributed
by Jennifer Zieleniewski, CAO, re: Legal Matter (Plan 709) be received and adopted.
Carried.
Recorded Vote Requested by Councillor Hough
Councillor Hough Nay
Deputy Mayor Hughes Nay
Councillor Marshall Yea
Councillor Buttineau Yea
Councillor Crawford Nay
Councillor Fountain Yea
Mayor Craig Yea
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Withdrawn.
d) Mayor J. Neil Craig, re: Personnel Matter.
Withdrawn.
11. ADJOURNMENT:
Motion No. CW-20
Moved by Hough, Seconded by Buttineau
It is recommended that we do now adjourn at 11 :27 a.m,
Carried.
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Committee of the Whole Meeting - February 9,2005