01 26 2005 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, January 26,2005 @ 9:10 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Andria
Leigh, Director of Planning; Paul Gravelle, Treasurer; Keith
Mathieson, Director of Engineering/ Environmental Services;
Joe Casey, Director of Fire and Emergency Services; Jerry Ball,
Public Works Superintendent; Kim Allen; Manager of Building
Services; Doug Irwin; Records Management Co-ordinator
Also Present:
Bob Templeton, Kathryn Stephenson, Donna Hewitt, Evanka
Osmak, Stacey Patchell, Kim Viney, Calvin Stone
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Crawford, Seconded by Fountain
It is recommended that the following items be added to the agenda for
consideration:
6. FINANCE, ADMINISTRATION AND FIRE:
d) Deputy Mayor Hughes, re: County Update.
10. IN-CAMERA:
e) Councillor Marshall, re: Legal Matter.
f) Deputy Mayor Hughes, re: Personnel Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Fountain, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, January 26, 2005 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Kim Viney, Calvin Stone, Lesley Jannis, Bob Templeton, Ontario's Lake Country,
re: 2004 Activities and Vision and Goals for 2005.
Correspondence was distributed to the Committee,
Motion No. CW-3
Moved by Marshall, Seconded by Fountain
It is recommended that the information from Kim Viney, Calvin Stone, Bob
Templeton, Ontario's Lake Country, re: 2004 Activities and Vision and Goals for
2005 be received.
Carried.
5. CORRESPONDENCE:
a) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport,
correspondence dated January 4, 2005 re: Lake Simcoe Regional Airport Semi-
Annual Report.
Motion No. CW-4
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated January 4, 2005 from Michael
Drumm, Airport Manager, Lake Simcoe Regional Airport, re: Lake Simcoe Regional
Airport Semi-Annual Report be received.
Carried.
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Committee of the Whole Meeting - January 26, 2005
b) Steve Trotter, President, Lake Simcoe Regional Airport Commission,
correspondence dated January 5, 2005 re: Lake Simcoe Regional Airport.
Motion No. CW-5
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated January 5, 2005 from Steve
Trotter, President, Lake Simcoe Regional Airport Commission, re: Lake Simcoe
Regional Airport be received.
Carried.
c) S.E. Martin, Chartered Accountant, Gaviller & Company, correspondence dated
January 6, 2005 re: 2004 Interim Audit.
Motion No. CW-6
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated January 6, 2005 from S.E. Martin,
Chartered Accountant, Gaviller & Company, re: 2004 Interim Audit be received.
Carried.
d) Paul DeVillers, MP for Simcoe North, correspondence dated January 11, 2005
re: Measurement Canada's proposal to regulate Residential Water Meter
Accuracy,
Motion No. CWo?
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated January 11, 2005 from Paul
DeVillers, MP for Simcoe North, re: Measurement Canada's proposal to regulate
Residential Water Meter Accuracy be received.
Carried.
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Committee of the Whole Meeting - January 26, 2005
e) Garfield Dunlop, MPP for Simcoe North, correspondence dated January 12,
2005 re: National Guide to Sustainable Municipal Infrastructure (InfraGuide).
Motion No. CW-8
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated January 12, 2005 from Garfield
Dunlop, MPP for Simcoe North, re: National Guide to Sustainable Municipal
Infrastructure (InfraGuide) be received,
Carried.
f) Mary and Keith Caldwell, correspondence dated January 12, 2004 (2005) re:
Intersection of Line 1 South and 5/6 Sideroad.
Motion No. CW-9
Moved by Hughes, Seconded by Buttineau
It is recommended that the correspondence dated January 12, 2004 and received
January 14, 2005 from Mary and Keith Caldwell, re: Intersection of Line 1 South and
5/6 Sideroad be received and referred to staff for a report.
Carried.
g) Mary and Keith Caldwell, correspondence dated January 12, 2004 (2005) re:
Section of Line 1 South between Thunder Bridge and RailTrail parking lot.
Motion No. CW-10
Moved by Buttineau, Seconded by Hughes
It is recommended that the correspondence dated January 12, 2004 and received
January 14, 2005 from Mary and Keith Caldwell, re: Section of Line 1 South
between Thunder Bridge and RailTrail parking lot be received and referred to staff
for a report.
Carried.
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Committee of the Whole Meeting - January 26. 2005
h) Dr. Donald Nixon, e-mail dated January 11, 2005 and e-mail dated January 14,
2005 re: Unopened Road Allowance between Concessions 1 and 2, South of
Ridge Road,
Motion No. CW-11
Moved by Hughes, Seconded by Buttineau
It is recommended that the e-mails dated January 11, 2005 and January 14, 2005
from Dr. Donald Nixon, re: Unopened Road Allowance between Concessions 1 and
2, South of Ridge Road be received,
Carried.
i) Mark Porter, e-mail dated January 14, 2005 re: Unopened Road Allowance
between Concessions 1 and 2, South of Ridge Road.
Motion No. CW-12
Moved by Buttineau, Seconded by Hughes
It is recommended that the e-mail dated January 14, 2005 from MarkPorter,re:
Unopened Road Allowance between Concessions 1 and 2, South of Ridge Road be
received.
Carried.
j) R. Kelly, Chair, Community Task Force for Physician Recruitment, Royal Victoria
Hospital, correspondence dated January 3, 2005 re: Physician Recruitment.
Deputy Mayor Hughes distributed correspondence, dated January 21, 2005 from the
Township of Springwater to the Honourable John Gerretsen, to the Committee.
Motion No. CW-13
Moved by Hughes, Seconded by Buttineau
It is recommended that the correspondence dated January 3, 2005 from R. Kelly,
Chair, Community Task Force for Physician Recruitment, Royal Victoria Hospital, re:
Physician Recruitment be received and referred to the 2005 Budget deliberations.
Carried.
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Committee of the Whole Meeting - January 26,2005
6. FINANCE, ADMINISTRATION AND FIRE:
a) Paul Gravelle, Treasurer, Report on Tax Arrears as at December 31,2004.
Motion No. CW-14
Moved by Buttineau, Seconded by Hughes
It is recommended that the Report from Paul Gravelle, Treasurer, re: Tax Arrears as
at December 31,2004 be received.
Carried.
b) Report No. ADM 2005-006, Marilyn Pennycook, Clerk re: Request for Changing
of Name of Public Highway - Leigh Road.
Motion No. CW-15
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. That Report No. ADM 2005-006, Marilyn Pennycook, Clerk, re: Request for
Changing of Name of Public Highway - Leigh Road, be received and adopted;
2. The SOKIL Property Owners Association be advised that the proposed name of
Dnipro Boulevard does not comply with the Township's Street Naming Policy;
3. That the Association be provided a copy of the Township's Street Naming policy
and be requested to consider an alternative name that complies with the Street
Naming policy to be submitted to Council for receipt and forwarded to staff for a
further report; and
4, That the Association be advised that all costs associated with any street name
changes will be the responsibility of the Association.
Carried.
c) Draft correspondence to County of Simcoe re: Waste Collection Services (to be
distributed at the meeting).
Motion No. CW-16
Moved by Buttineau, Seconded by Hughes
It is recommended that the Draft correspondence addressed to the County of
Simcoe re: Waste/Recycling Collection within the Township of Oro-Medonte be
received and forwarded to the County of Simcoe for a response.
Carried.
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Committee of the Whole Meeting - January 26, 2005
d) Deputy Mayor Hughes, re: County Update.
Discussion.
7. PUBLIC WORKS:
None.
Item 9a) was dealt with at this time. (Refer to Motion Nos. CW-18 & CW-19)
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2005-001, Keith Mathieson, Director of Engineering and
Environmental Services re: Thomas Oscar Chillman - Site Plan Agreement-
West Half of Lot 26, Concession 8 (Oro).
Motion No. CW-17
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. That Report No. EES 2005-01, Keith Mathieson, Director of Engineering and
Environmental Services, re: Thomas Oscar Chillman - Site Plan Agreement -
Part of the West Half of Lot 26, Concession 8 (Oro), be received and adopted.
2. That the Township of Oro-Medonte enters into a Site Plan Agreement with Mr.
Thomas Oscar Chillman to construct a 40' x 30' addition to an existing garage.
3. That the Clerk prepares the appropriate By-law for Council's consideration.
4. And that Mr. Chillman be notified of Council's decision.
Carried.
,
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Committee of the Whole Meeting - January 26, 2005
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No, PD 2005-002, Andria Leigh, Director of Planning re: Zoning By-law
Amendment for Tom Chillman, West Part of Lot 26, Concession 8 (Oro).
Motion No. CW-18
Moved by Marshall, Seconded by Fountain
It is recommended that
1. Report No. PD 2004-53, Andria Leigh, Senior Planner re: Refund of Application
Fee on Zoning By-law Amendment for Tom Chillman Concession 8, West Part of
Lot 26 (Oro), Township of Oro-Medonte be received and adopted;
2. That a refund of the Application Fee for 2004-ZBA-15 in the amount of $ 625.00
be paid to Mr. Tom Chillman;
3. That the Treasury Department be so advised;
4. And Further That Mr. Chillman be advised to either proceed with the deferral of
his Minor Variance application or formally withdraw this application.
Defeated.
Motion No. CW-19
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. That Report No. PD 2004-053, Andria Leigh, Senior Planner, re: Refund of
Application Fee on Zoning By-law Amendment for Tom Chillman, be received;
2, That Report No. PD 2005-002, Andria Leigh, Director of Planning, re: Zoning By-
law Amendment for Thomas Chillman, Part of the West Half of Lot 26,
Concession 8 (Oro), be received and adopted;
3. That a zoning by-law amendment for Thomas Chillman, that would rezone the
lands described as Part of the West Half of Lot 26, Concession 8 (Oro), on
Schedule A4 of Zoning By-law 97-95, as amended, from the Shoreline
Residential (SR) Zone to the Local Commercial Exception 159 (LC*159) Zone be
given favorable consideration; and
4. That the Clerk bring forward the appropriate by-law for Council's consideration.
Carried.
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Committee of the Whole Meeting - January 26, 2005
b) Report No. PD 2005-003, Andria Leigh, Director of Planning re: Zoning By-law
Amendment for Residential Care Homes.
Motion No. CW-20
Moved by Crawford, Seconded by Fountain
It is recommended that
1. That Report No. PD 2005-003, Andria Leigh, Director of Planning, re: Zoning By-
law Amendment for Residential Care Homes, be deferred.
Carried.
c) Report No. PD 2005-004, Andria Leigh, Director of Planning re: Moon Point
Development Corp., Part of Lots 15 & 16, Concession 3 (Orillia).
Motion No. CW-21
Moved by Buttineau, Seconded by Marshall
It is recommended that
1. That Report No. PD 2005-004, Andria Leigh, Director of Planning, re: Moon Point
Development Corporation, Part of Lots 15 & 16, Concession 3 (Orillia), be
received and adopted;
2. That Development Applications 2004-0PA-02, 2004-ZBA-09, and 2004-SUB-01,
as amended January 2005, submitted by Moon Point Development Corporation,
proceed to a public meeting in accordance with the requirements of the Planning
Act.
Carried.
10. IN-CAMERA:
Motion No. CW-22
Moved by Hughes, Seconded by Buttineau
It is recommended that we do now go In-Camera at 11 :33 a,m. to discuss Personnel
and Legal Matters.
Carried.
Motion No. CW-23
Moved by Buttineau, Seconded by Hughes
It is recommended that we do now Rise and Report from In-Camera at 12:30 p,m.
Carried.
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Committee of the Whole Meeting - January 26, 2005
Committee recessed.
Motion No. CW-24
Moved by Crawford, Seconded by Fountain
It is recommended that we do now go In-Camera at 12:39 p.m. to discuss a Personnel
Matter.
Carried.
Motion No. CW-25
Moved by Hughes, Seconded by Buttineau
It is recommended that we do now Rise and Report from In-Camera at 1 :30 p.m,
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW-26
Moved by Buttineau, Seconded by Hughes
It is recommended that Confidential Report No. ADM 2005-005, Jennifer Zieleniewski,
CAO, re: Personnel Matter (Water Department Staffing), be received and adopted; and
that staff be authorized to hold a competition for a Class 2 Operator for the Water
Department.
Carried.
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
This item was withdrawn (Public Works Operator).
c) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-27
Moved by Hough, Seconded by Buttineau
It is recommended that the verbal information from Jennifer Zieleniewski, CAO, re:
Legal Matter (Hillway) be received and that Confidential Report No. PO 2005-001,
Andria Leigh, Director of Planning be deferred.
Carried.
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Committee of the Whole Meeting - January 26, 2005
d) Jennifer Zieleniewski, CAO, re: Legal Matter.
This item was withdrawn (Plan 709),
e) Councillor Marshall, re: Legal Matter.
Motion No. CW-28
Moved by Marshall, Seconded by Crawford
It is recommended that the information received from Councillor Marshall re: Legal
Matter (Woolsey) be received.
Carried.
f) Deputy Mayor Hughes, re: Personnel Matter.
Discussion (CAO Performance Appraisal).
11. ADJOURNMENT:
Motion No. CW-29
Moved by Buttineau, Seconded by Hough
It is recommended that we do now adjourn at 1 :35 p.m.
Carried.
c C
Clerk, Ma. ilyn Pennycopk
',-/ v
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Committee of the Whole Meeting January 26, 2005