01 12 2005 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, January 12, 2005 @ 9:08 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski. CAO; Marilyn Pennycook. Clerk; Paul
Gravelle, Treasurer; Keith Mathieson, Director of Engineering/
Environmental Services; Jerry Ball, Public Works
Superintendent: Chris Carter, Recreation Co-ordinator; Doug
Irwin, Records Management Coordinator; Chris Williams, Aird &
Berlis LLP
Also Present:
Heather Garbutt; Bob Barlow; Evanka Osmak
The Mayor assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Marshall, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
6. FINANCE, ADMINISTRATION AND FIRE:
g) Councillor Fountain, re: NVCA 2005 Budget.
h) Councillor Crawford, re: Oro-Medonte Chamber of Commerce AGM.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Councillor Fountain, re: Garbage collection.
10. IN-CAMERA:
d) Jennifer Zieleniewski, CAO, re: Legal Matter.
e) Councillor Hough, re: Property Matter.
f) Councillor Hough, re: Property Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Crawford, Seconded by Marshall
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, January 12, 2005 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Bob Barlow, President, Eight Mile Point Trust and Cottagers Association re
Petition to reduce speed limits on Eight Mile Point Road and McLean Crescent.
Motion No. CW-3
Moved by Fountain, Seconded by Crawford
It is recommended that the information from Bob Barlow, President, Eight Mile Point
Trust and Cottagers Association and the Petition to reduce speed limits on Eight
Mile Point Road and McLean Crescent be received and referred to staff for a report.
Carried.
5. CORRESPONDENCE:
a) Gayle Wood, Chief Administrative Officer. Lake Simcoe Region Conservation
Authority, correspondence dated November 26, 2004 re: Greenbelt Protection
Act and Greenbelt Draft Plan October 2004.
Motion No. CW-4
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated November 26, 2004 from Gayle
Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority, re:
Greenbelt Protection Act and Greenbelt Draft Plan October 2004 be received.
Carried
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Committee of the Whole Meeting - January 12, 2005
b) Bruce Porter, President, Big Cedar (Oro) Residents Association,
correspondence dated December 20, 2004 re: Operation of the Big Cedar water
and sewage plant.
Motion No. CW-5
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated December 20, 2004 from Bruce
Porter, President, Big Cedar (Oro) Residents Association, re: Operation of the Big
Cedar water and sewage plant be received and referred to staff for a report.
Carried.
c) Nancy Bell, Public Health Nurse, Simcoe District Health Unit, correspondence
dated December 20, 2004 re: Quit Smoking 2005 Contest.
Motion No. CW-6
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated December 20, 2004 from Nancy
Bell, Public Health Nurse, Simcoe District Health Unit, re: Quit Smoking 2005
Contest be received; and further that the information be posted to the Township's
website.
Carried.
d) Honourable Michael Bryant, Attorney General, correspondence dated
December 20, 2004 re: Appointment of additional justices of the peace in
Central East Region.
Motion No. CW-7
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated December 20, 2004 from the
Honourable Michael Bryant, Attorney General, re: Appointment of additional justices
of the peace in Central East Region be received.
Carried.
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Committee of the Whole Meeting - January 12, 2005
e) Howard Leake, e-mail dated December 18, 2004 re: Plan 709.
Motion No. CW-8
Moved by Crawford, Seconded by Marshall
It is recommended that the e-mail dated December 18, 2004 from Howard Leake,
re: Plan 709 be received and that Mr. Leake be advised of Council's procedure of
matters before the court.
Carried.
f) Robert Grossi, Mayor, Town of Georgina, correspondence dated December 13,
2004 re: Health of Lake Simcoe Watershed.
Motion No. CW-9
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated December 13, 2004 from Robert
Grossi, Mayor, Town of Georgina, re: Health of Lake Simcoe Watershed be
received.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2005-001, Bonnie McPhee, Accounting Clerk re: Statement of
Accounts for December 2004.
Motion No. CW-10
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. TR 2005-001, Bonnie McPhee, Accounting
Clerk, re: Statement of Accounts for December 2004 be received; and further that
the accounts for the month of December 2004 totaling $5,372,227.51 are received.
Carried.
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Committee of the Whole Meeting - January 12, 2005
b) Paul Gravelle. Treasurer/Chris Carter, Recreation Co-ordinator, Financial
Analysis re: Recreation Programs.
Motion No. CW-11
Moved by Crawford, Seconded by Marshall
It is recommended that the Financial Analysis from Paul Gravelle, Treasurer and
Chris Carter, Recreation Co-ordinator, re: Recreation Programs be received.
Carried
c) Jennifer Zieleniewski, CAO, Donation to Canadian Red Cross re: Asia
Earthquake and Tsunami Relief.
Motion No. CW-12
Moved by Buttineau, Seconded by Hughes
It is recommended that the Township of Oro-Medonte support the Donation of the
Canadian Red Cross, in the amount of $1,000.00, for the International Disaster
Relief Fund to aid with the Asia Earthquake and Tsunami Relief; and that the e-mail
from Ruth Strain dated January 4,2005 be received.
Carried.
d) Jennifer Zieleniewski, CAO, Proposed Resolution re: Intergovernmental Action
Plan.
This item was withdrawn
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Committee of the Whole Meeting - January 12, 2005
e) Report No. ADM 2005-002, Marilyn Pennycook. Clerk re: Request for Easement
(Richardson) Lots 26 and 27. Concession 8, Plan 606, Lots 280 to 289 and 310 to 319
(Oro).
Motion No. CW-13
Moved by Hughes, Seconded by Buttineau
It is recommended that Report ADM 2005-002, Marilyn Pennycook, Clerk, re: Request for
Easement (Richardson), Lots 26 and 27, Concession 8, Plan 606, Lots 280 to 289 and 310
to 319 (Oro), be received and adopted;
That the owners of Lots 98 to 107 and 137 to 146, Plan 606 (Heatherington) be advised of
the process required to complete the transfer of an easement (survey, transfer documents,
etc.) and that they be further advised that no building occupancy will be issued by the
Township until such time as the easement has been registered:
That Barbara Young and Kris McKay be advised that the consent has lapsed and that no
future easement will be granted by Council over Symond Avenue to permit access to Lots
73, 74, 75, 77 and 78 (west side of Symond) and Lots 70 to 72 (east side of Symond), Plan
798; and further that no future easement will be permitted over Lakeview Avenue to permit
access to Lots 320 to 329 and Lots 351 to 360, Plan 606;
That John Markov be required to obtain an easement over Lakeview Avenue to permit legal
access to his residence located on Lots 201 to 203 and 229 to 231, Plan 606 (16 Barbara
Avenue); all costs of this easement to be borne by Mr. Markov;
That John Markov be advised of the Township policy and that no future easements will be
permitted over Lakeview Avenue for the balance of his property abutting the north side of
Lakeview Avenue:
That John and Melissa Richardson be advised accordingly.
Carried.
f) Report No ADM 2005-003, Marilyn Pennycook, Clerk re: Request for Closure and Sale
of Road Allowance Between Concessions 1 and 2, South of Ridge Road.
Motion No. CW-14
Moved by Buttineau, Seconded by Hughes
It is recommended that Report ADM 2005-003, Marilyn Pennycook, Clerk, re: Request for
Closure and Sale of Road Allowance Between Concessions 1 and 2, South of Ridge Road
(Nixon), be received and adopted;
That the original unopened road allowance between Concessions 1 and 2, South of Ridge
Road. be retained by the Township:
That the original unopened road allowance between Concessions 1 and 2, South of Ridge
Road be closed to vehicular traffic and signed accordingly;
That the Public Works Department and O.P.P. be requested to regularly monitor this
property:
That the Clerk bring forward the appropriate by-law for Council's consideration:
And Further that the applicant be advised of Council's decision.
Carried.
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Committee of the Whole Meeting - January 12,2005
g) Councillor Fountain, re: NVCA 2005 Budget.
Discussion.
h) Councillor Crawford, re: Oro-Medonte Chamber of Commerce AGM.
Discussion on Annual General Meeting to be held on March 7, 2005 at Heights of
Horseshoe.
7. PUBLIC WORKS:
a) Jerry Ball, Public Works Superintendent, re: Verbal update of COMRIF
Application.
Motion No. CW-15
Moved by Hughes, Seconded by Buttineau
It is recommended that the verbal information from Jerry Ball, Public Works
Superintendent, re: Update of COMRIF Application be received.
Carried.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Councillor Fountain, re: Garbage collection.
Discussion.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2005-001, Ronald Kolbe, Director of Building and By-law
Enforcement re: Building Report December and Year to Date 2004.
Motion No. CW-16
Moved by Buttineau, Seconded by Hughes
It is recommended that Report No. BD 2005-001, Ron Kolbe, Director of Building
and By-law Enforcement, re: Building Report December and Year to Date 2004 be
received
Carried.
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Committee of the Whole Meeting - January 12, 2005
10. IN-CAMERA:
Motion No. CW-17
Moved by Hughes, Seconded by Buttineau
It is recommended that we do now go In-Camera at 11 :20 a.m. to discuss Property
and Legal Matters.
Carried.
Motion No. CW-18
Moved by Buttineau, Seconded by Hughes
It is recommended that we do now Rise and Report from In-Camera at 12:50 p.m.
Carried.
Committee recessed until 2:25 p.m.
Motion No. CW-19
Moved by Marshall, Seconded by Crawford
It is recommended that we do now go In-Camera at 2:25 p.m. to discuss Property
and Legal Matters.
Carried.
Motion No. CW-20
Moved by Buttineau, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 4:00 p.m.
Carried.
Motion No. CW-21
Moved by Fountain, Seconded by Marshall
It is recommended that rule 2.6 of Procedural By-law 2002-138 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 4:00 p.m.
Carried.
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Committee of the Whole Meeting ~ January 12, 2005
Motion No. CW-22
Moved by Buttineau, Seconded by Hough
It is recommended that we do now go In-Camera at 4:05 p.m. to discuss Property
and Legal Matters.
Carried.
Motion No. CW-23
Moved by Crawford, Seconded by Hughes
It is recommended that we do now Rise and Report from In-Camera at 4:18 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Property Matter (Selri).
Motion No. CW-24
Moved by Buttineau, Seconded by Hough
It is recommended that the information from Jennifer Zieleniewski. CAO, re: Property
Matter (Selri) be received: and further that Council accepts the terms outlined in the
correspondence dated December 21.2004. from Michael Reed; and that staff be
authorized to proceed accordingly.
Carried.
b) Jennifer Zieleniewski, CAO, re: Legal Matter (Legal Update).
Motion No. CW-25
Moved by Hough, Seconded by Buttineau
It is recommended that Confidential Report No. ADM 2005-001, Jennifer
Zieleniewski, CAO, re: Legal Matter (Legal Update) be received.
Carried.
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Commil1ee 01 the Whole Meeting - January 12,2005
c) Jennifer Zieleniewski, CAO, re: Legal Matter (Plan 709).
Motion No. CW-26
Moved by Buttineau, Seconded by Hough
It is recommended that the verbal information from Jennifer Zieleniewski, CAO and Chris
Williams, Aird & Berlis LLP, re: Legal Matter (Plan 709) be received.
Carried.
The Township solicitor distributed further correspondence to the Committee.
d) Jennifer Zieleniewski. CAO, re: Legal Matter (Hillway).
Motion No. CW-27
Moved by Hough, Seconded by Fountain
It is recommended that Confidential Report No. ADM 2005-004 Jennifer Zieleniewski, CAO
and the verbal information from Chris Williams, Aird & Berlis LLP, re: Legal Matter (Hillway)
be received and adopted.
Carried.
e) Councillor Hough. re: Property Matter (Mt Sf. Louis Road)
Discussion
f) Councillor Hough, re: Property Matter (Dermont Drive)
Discussion.
11. ADJOURNMENT:
Motion No. CW-28
Moved by Hough, Seconded by Buttineau
It is recommended that we do now adjourn at 4:21 p.m.
Carried.
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Committee of the Whole Meeting - January 12. 2005