12 22 2004 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, December 22,2004 @ 9:10 a.m.
Council Chambers
Present:
Mayor J. Neil Craig (arrived 11 :07 a.m.)
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Andria
Leigh, Senior Planner; Paul Gravelle, Treasurer; Ron Kolbe,
Director of Building/Planning Development; Keith Mathieson,
Director of Engineering/ Environmental Services; Joe Casey,
Director of Fire and Emergency Services; Jerry Ball, Public
Works Superintendent; Chris Carter, Recreation Co-ordinator;
Doug Irwin, Records Management Co-ordinator
Also Present:
Howard Leake
In the absence of the Mayor, Deputy Mayor Hughes assumed the chair and called
the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Fountain, Seconded by Crawford
It is recommended that the following items be added to the agenda for
consideration:
5. CORRESPONDENCE:
b) John Gerretsen, Minister of Municipal Affairs and Housing; Minister Responsible for
Seniors, correspondence dated December 15, 2004 re: Intergovernmental Action
Plan for South Simcoe County.
6. FINANCE, ADMINISTRATION AND FIRE:
e) Jennifer Zieleniewski, CAO, Discussion - Council Requested Report re: Tendering.
7. PUBLIC WORKS:
a) Report No. PW 2004-10, Jerry Ball, Public Works Superintendent, re: Purchase of
Rental Dozer.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Crawford, Seconded by Fountain
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, December 22, 2004 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Rhonda Barkley, Liaison, Ontario Family Fishing Weekend Steering Committee,
correspondence dated November 26,2004 re: 2005 Ontario Family Fishing
Weekend.
Motion No. CW-3
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated November 26, 2004 from Rhonda
Barkley, Liaison, Ontario Family Fishing Weekend Steering Committee, re: 2005
Ontario Family Fishing Weekend be received; and further that the information be
posted on the Township's website.
Carried.
Page 2
Committee of the Whole Meeting December 22, 2004
b) John Gerretsen, Minister of Municipal Affairs and Housing; Minister Responsible
for Seniors, correspondence dated December 15, 2004 re: Intergovernmental
Action Plan for South Simcoe County.
Motion No. CW-4
Moved by Marshall, Seconded by Crawford
It is recommended that
1. the correspondence dated December 15, 2004 from John Gerretsen, Minister of
Municipal Affairs and Housing; Minister Responsible for Seniors, re:
Intergovernmental Action Plan for South Simcoe County be received;
2. That the Township of Oro-Medonte support, in principle, the proposed Inter-
governmental Action Plan for south Simcoe County as put forward by the
Minister of Municipal Affairs and Housing, John Gerretsen on December 7,2004
in Barrie;
3. And Further That the Township of Oro-Medonte agree to the scope of work
proposed, and to participate financially, subject to knowing the firm cost of
involvement.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. FD 2004-14, Joe Casey, Director of Fire and Emergency Services,
re: Fire Report for Month of August, 2004.
Motion No. CW-5
Moved by Crawford, Seconded by Fountain
It is recommended that Report No. FD 2004-14, Joe Casey, Director of Fire and
Emergency Services, re: Monthly Fire Report for August, 2004 be received.
Carried.
Page 3
Committee of the Whole Meeting December 22, 2004
b) Report No. TR 2004-32, Paul Gravelle, Treasurer, re: Analysis of Impact of
Capping Options.
Motion No. CW.6
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. TR 2004-32, Paul Gravelle, Treasurer, re: Analysis of Impact of
Capping Options be received;
2. That the Township of Oro-Medonte support implementation of the following
capping options by the County of Simcoe:
- capping limit of 10% over previous year's capped tax
- establishment of minimum increase of $250
- establishment of minimum claw back of $250
- introduction of "floor" on tax levels for comparable properties.
Carried.
c) Marilyn Pennycook, Clerk, Draft By-law to Assume and Establish Highways and
Roads within The Township of Oro-Medonte.
Motion No. CW-7
Moved by Fountain, Seconded by Marshall
It is recommended that the draft By-law to Assume and Establish Highways and
Roads within The Township of Oro-Medonte from Marilyn Pennycook, Clerk be
received and brought forward for Council's consideration.
Carried.
Page 4
Committee of the Whole Meeting - December 22, 2004
d) Jennifer Zieleniewski, CAO, re: COMRIF Funding.
The Public Works Superintendent distributed "Capital Forecast 2004-2008 Road
Construction Projects" to the Committee.
Motion No. CW-8
Moved by Crawford, Seconded by Marshall
It is recommended that
WHEREAS the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF)
Agreement, 2004-2011 was made as of November 15, 2004 between Her Majesty in
Right of Canada ("Canada") represented by the Minister of State (Infrastructure and
Communities) and the Minister of State (Federal Economic Development Initiative
for Northern Ontario); and Her Majesty in Right of the Province of Ontario ("Ontario")
represented by the Minister of Public Infrastructure Renewal and the Minister of
Municipal Affairs and Housing;
AND WHEREAS in order to address the individual needs of smaller communities, all
Municipal Rural Infrastructure Fund investments in Ontario will be directed to
projects that benefit municipalities with populations of less than 250,000;
AND WHEREAS Canada and Ontario recognize that Local Governments are best
able to determine the community public infrastructure required to enhance the
quality of life of Canadians;
AND WHEREAS the Corporation of the Township of Oro-Medonte has a population
of 18,315;
NOW THEREFORE the Corporation of the Township of Oro-Medonte endorses the
municipal infrastructure project of reconstruction and realignment of Line 3 from
north of Ridge Road to Horseshoe Valley Road, at an estimated cost of $1.5 million,
as its highest priority to protect the health and safety of its residents and support the
long-term economic growth of the Township of Oro-Medonte;
AND FURTHER the Corporation of the Township of Oro-Medonte commits to an
expenditure of one third of the estimated cost of the project upon an award of
funding by COMRIF.
Carried.
e) Jennifer Zieleniewski, CAO, Discussion - Council requested report re:
Tendering.
Discussion. The requested report will be brought forward Fall of 2005 for Council's
consideration.
Page 5
Committee of the Whole Meeting - December 22, 2004
7. PUBLIC WORKS:
a) Report No. PW 2004-10, Jerry Ball, Public Works Superintendent, re: Purchase
of Rental Dozer.
Motion No. CW.9
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. PW 2004-10, Jerry Ball, Public Works Superintendent, re: Purchase
of Rental Dozer be received and adopted.
2. And Further that the Public Works Superintendent be authorized to purchase
the John Deere 450H Trim Dozer from United Rentals at a total cost of
$66,603.86.
Carried.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Minutes of the Public Meeting held on December 13, 2004, Application No.
2004-ZBA-18 (Allan Shelswell).
Motion No. CW-10
Moved by Marshall, Seconded by Fountain
It is recommended that the minutes of the Public Meeting held on December 13,
2004, Application No. 2004-ZBA-18 (Allan Shelswell) be received.
Carried.
Page 6
Committee of the Whole Meeting - December 22, 2004
b) Minutes of the Public Meeting held on December 13, 2004, Application No.
2004-ZBA-21 (Dan & Mary Rupke).
Motion No. CW-11
Moved by Fountain, Seconded by Marshall
It is recommended that the minutes of the Public Meeting held on December 13,
2004, Application No. 2004-ZBA-21 (Dan & Mary Rupke) be received.
Carried.
c) Minutes of the Public Meeting held on December 13, 2004, Application No.
2004-ZBA-22 (James Martin).
Motion No. CW-12
Moved by Hough, Seconded by Buttineau
It is recommended that the minutes of the Public Meeting held on December 13,
2004, Application No. 2004-ZBA-22 (James Martin) be received.
Carried.
d) Minutes of the Public Meeting held on December 13, 2004, Application No.
2004-ZBA-15 (Tom Chillman).
Motion No. CW-13
Moved by Buttineau, Seconded by Hough
It is recommended that the minutes of the Public Meeting held on December 13,
2004, Application No. 2004-ZBA-15 (Tom Chillman) be received.
Carried.
Page 7
Committee of the Whole Meeting - December 22, 2004
e) Minutes of the Planning Advisory Committee Meeting held on December 13,
2004.
Motion No. CW-14
Moved by Buttineau, Seconded by Hough
It is recommended that the minutes of the Planning Advisory Committee Meeting
held on December 13, 2004 be received.
Carried.
Motion No. CW-15
Moved by Hough, Seconded by Buttineau
It is recommended that Zoning By-law Amendment for Laurel View Homes Inc. and
Horseshoe Valley Lands Ltd., Concession 4, Part of Lots 3 and 4, and Plan M-741 ,
LoIs 1-66 (Oro), Township of Oro-Medonte that permit reduced rear yard setbacks
for decks be adopted.
Carried.
f) Minutes of Committee of Adjustment Meeting held on December 16, 2004.
Motion No. CW-16
Moved by Buttineau, Seconded by Hough
It is recommended that the minutes of the Committee of Adjustment Meeting held on
December 16, 2004 be received.
Carried.
Page 8
Committee of the Whole Meeting - December 22, 2004
g) Report No. PD 2004-68, Andria Leigh, Senior Planner re: Zoning By-law
Amendment for Allan Shelswell, Concession 13, West Part of Lot 18, 51 R-
33102, Part 1 (Oro), Township of Oro-Medonte.
Motion No. CW-17
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. PD 2004-68, Andria Leigh, Senior Planner re: Zoning By-law
Amendment for Allan Shelswell, Concession 13, West Part of Lot 18, 51 R-
33102, Part 1 (Oro), Township of Oro-Medonte be received and adopted;
2. That a zoning by-law amendment for Allan Shelswell, that would rezone the
lands described as West Part of Lot 18, Concession 13, being RP 51 R-33102,
Part 1 (Oro), on Schedule A11 of Zoning By-law 97-95, as amended from the
Agricultural/Rural (AIRU) Zone to the Rural Residential Two (RUR2) Zone be
adopted;
3. And further That the Clerk bring forward the appropriate by-law for Council's
consideration.
Carried.
h) Report No. PD 2004-69, Andria Leigh, Senior Planner re: Zoning By-law
Amendment for Dan and Mary Rupke, Concession 5, Part of Lot 24 (Oro),
Township of Oro-Medonte.
Motion No. CW-18
Moved by Hough, Seconded by Buttineau
It is recommended that
1. Report No. PD 2004-69, Andria Leigh, Senior Planner re: Zoning By-law
Amendment for Dan and Mary Rupke, Concession 5, Part of Lot 24 (Oro),
Township of Oro-Medonte be received and adopted; and
2. That a zoning by-law amendment for Dan and Mary Rupke, that would rezone
the lands described as Part of Lot 24, Concession 5 (Oro), on Schedule A9 of
Zoning By-law 97-95, as amended, from the Agricultural/Rural (AIRU) Zone to
the Rural Residential Two (RUR2) Zone be adopted;
3. And Further That the Clerk bring forward the appropriate by-law for Council's
consideration.
Carried.
Page 9
Committee of the Whole Meeting - December 22, 2004
i) Report No. PD 2004-70, Andria Leigh, Senior Planner re: Zoning By-law
Amendment for James Martin, Concession 5, Part of Lot 4 (Oro), Township of
Oro-Medonte.
Motion No. CW-19
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. PO 2004-70, Andria Leigh, Senior Planner re: Zoning By-law
Amendment for James Martin, Concession 5, Part of Lot 4 (Oro), Township of
Oro-Medonte be received and adopted;
2. That a zoning by-law amendment for James Martin, that would rezone the lands
described as Part of Lot 4, Concession 5 (Oro), on Schedule A 15 of Zoning By-
law 97-95, as amended from the Agricultural/Rural (AlRU) Zone to the Rural
Residential Two (RUR2) Zone be adopted;
3. And Further That the Clerk bring forward the appropriate by-law for Council's
consideration.
Carried.
j) Report No. PD 2004-64, Andria Leigh, Senior Planner re: Request for Redline
Revision to Draft Plan 43 OM 20001 Concession 4, Part of Lot 4 (Oro) Laurel
View.
Motion No. CW-20
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. PD 2004-64, Andria Leigh, Senior Planner re: Request for Redline
Revision to Draft Plan 43 OM 20001 Concession 4, Part of Lot 4 (Oro) Laurel
View be received and adopted;
2. That the redline revision to the draft approved plan (43-0M-20001) which has the
effect of:
reducing the number of lots from 69 lots to 56 lots in Phase 2 as
shown on the plans attached to Report PD 2004-64
increasing the lot frontage from 15 metres to between 18 and 23
metres
be approved;
3. And Further That the Senior Planner proceed with notification of the amended
conditions of draft plan approval in accordance with the requirements of the
Planning Act.
Carried.
Page 10
Committee of the Whole Meeting - December 22, 2004
k) Report No. PD 2004-65, Andria Leigh, Senior Planner re: Request for Extension
of Draft Plan Approval for Laurel View Homes Inc. and Horseshoe Valley Lands
Ltd., Concession 4, Part of Lots 3 & 4 (Oro), 43-0M-20001.
Motion No. CW-21
Moved by Hough, Seconded by Buttineau
It is recommended that
1. Report No. PD 2004-65, Andria Leigh, Senior Planner re: Request for Extension
of Draft Plan Approval for Laurel View Homes Inc. and Horseshoe Valley Lands
Ltd., Concession 4, Part of Lots 3 & 4 (Oro), 43-0M-20001 be received and
adopted;
2. That the extension to the draft plan approval for Laurel View Homes Inc. and
Horseshoe Valley Lands Ltd. Concession 4, Part of Lots 3 and 4 (Oro), File 43-
OM-20001 for a period of one year be approved;
3. And Further That the applicants be advised of Council's decision.
Carried.
I) Report No. BD 2004-13, Ron Kolbe, Director of Building/Planning Development,
re: Building Report, November, 2004.
Motion No. CW-22
Moved by Buttineau, Seconded by Hough
It is recommended that Report No. BD 2004-13, Ron Kolbe, Director of
Building/Planning Development, re: Building Report, November, 2004 be received.
Carried.
Page 11
Committee of the Whole Meeting - December 22, 2004
m) Memo Correspondence dated December 14, 2004 , Ron Kolbe, Director of
Building/Planning Development; Joe Casey, Director of Fire and Emergency
Services, re: Moonstone Fire Hall Tender.
Motion No. CW-23
Moved by Hough, Seconded by Buttineau
It is recommended that
1. the correspondence dated December 14, 2004 from Ron Kolbe, Director of
Building/Planning Development; and Joe Casey, Director of Fire and Emergency
Services, re: Moonstone Fire Hall Tender be received and adopted;
2. That Thom Win be awarded the contract for the Moonstone Fire Hall at a cost of
$491,850.00 (GST & PST included) with a substantial performance date of June
30, 2005;
3. And further that the respective contractors be notified accordingly.
Carried.
10. IN-CAMERA:
Motion No. CW-24
Moved by Buttineau, Seconded by Hough
It is recommended that we do now go In-Camera at 10:50 a.m. to discuss Personnel
and Legal Matters.
Carried.
Mayor Craig arrived at 11 :07 a.m. and assumed the Chair.
Motion No. CW-25
Moved by Hough, Seconded by Buttineau
It is recommended that we do now Rise and Report from In-Camera at 12:20 p.m.
Carried.
Page 12
Committee of the Whole Meeting December 22, 2004
.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter [from December 15, 2004
meeting].
The CAO distributed current and proposed organizational charts.
Motion No. CW-26
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Confidential Report No. ADM 2004-61, Jennifer Zieleniewski, CAO, re:
Personnel Matter (Restructuring of the Building/Planning Department) be
received and adopted.
2. THAT the thrust of the initial recommendations made as a result of the Planning
Department review in 2003 be maintained.
3. THAT the re-alignment of the zoning plans review continue to be the
responsibility of the Building Department;
4. THAT the position of Director of Building, Planning and By-Law Enforcement be
split into a Director of Building and By-law Enforcement and a Director of
Planning.
5. THAT Council give favourable consideration to Option 4 and that staff be
authorized to restructure the planning department to include a position for
Director of Planning, Junior Planner and a Planning Technician.
6. THAT staff be authorized to hold a competition for a Planning Technician
position
7. THAT staff draft a letter to the Director of Building, Planning and By-Law
Enforcement to acknowledge his valued past assistance; and that Mr. Kolbe's
title be adjusted to Director of Building and By-Law Enforcement.
Carried.
Motion No. CW-27
Moved by Buttineau, Seconded by Hough
It is recommended that Confidential Report No. ADM 2004-64, Jennifer
Zieleniewski, CAO, re: Personnel Matter (Director of Planning position) be received
and adopted.
Carried.
Page 13
Committee of the Whole Meeting - December 22, 2004
Motion No. CW-28
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Confidential Report No. ADM 2004-65, Jennifer Zieleniewski, CAO, re:
Personnel Matter (Building/Zoning Plans Examiner position) be received and
adopted.
2. That the compliment of the Building Department be increased to include the full-
time permanent position of Building/Zoning Plans Examiner.
3. That staff be authorized to hold a competition for the position of Building/Zoning
Plans Examiner, in accordance with the Collective Agreement.
Carried.
b) Jennifer Zieleniewski, CAO, re: Legal Matter (Plan 709).
This item was withdrawn.
11. ADJOURNMENT:
Motion No. CW-29
Moved by Hough, Seconded by Buttineau
It is recommended that we do now adjourn at 12:35 p.m.
Carried.
Page 14
Committee of the Whole Meeting - December 22, 2004