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01 26 2005 COW Agenda TOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, JANUARY 26,2005 TIME: 9:00 a.m. ************************************************************************************************ 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: a) 9:00 a.m. Kim Viney, Calvin Stone, Lesley Jannis, Bob Templeton, Ontario's Lake Country, re: 2004 Activities and Vision and Goals for 2005. 5. CORRESPONDENCE: a) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, correspondence dated January 4, 2005 re: Lake Simcoe Regional Airport Semi-Annual Report. b) Steve Trotter, President, Lake Simcoe Regional Airport Commission, correspondence dated January 5, 2005 re: Lake Simcoe Regional Airport. c) S.E. Martin, Chartered Accountant, Gaviller & Company, correspondence dated January 6, 2005 re: 2004 Interim Audit. d) Paul DeVillers, MP for Simcoe North, correspondence dated January 11,2005 re: Measurement Canada's proposal to regulate Residential Water Meter Accuracy. e) Garfield Dunlop, MPP for Simcoe North, correspondence dated January 12, 2005 re: National Guide to Sustainable Municipal Infrastructure (InfraGuide). f) Mary and Keith Caldwell, correspondence dated January 12, 2004 (2005) re: Intersection of Line 1 South and 5/6 Sideroad. g) Mary and Keith Caldwell, correspondence dated January 12, 2004 (2005) re: Section of Line 1 South between Thunder Bridge and RailTrail parking lot. h) Dr. Donald Nixon, e-mail dated January 11, 2005 and e-mail dated January 14, 2005 re: Unopened Road Allowance between Concessions 1 and 2, South of Ridge Road. i) Mark Porter, e-mail dated January 14, 2005 re: Unopened Road Allowance between Concessions 1 and 2, South of Ridge Road. j) R. Kelly, Chair, Community Task Force for Physician Recruitment, Royal Victoria Hospital, correspondence dated January 3, 2005 re: Physician Recruitment (Report available in Clerk's office). 6. FINANCE, ADMINISTRATION AND FIRE: a) Paul Gravelle, Treasurer, Report on Tax Arrears as at December 31 , 2004. b) Report No. ADM 2005-006, Marilyn Pennycook, Clerk re: Request for Changing of Name of Public Highway - Leigh Road. c) Draft correspondence to County of Simcoe re: Waste Collection Services (to be distributed at the meeting). 7. PUBLIC WORKS: None. 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2005-001, Keith Mathieson, Director of Engineering and Environmental Services re: Thomas Oscar Chillman - Site Plan Agreement - West Half of lot 26, Concession 8 (Oro). 9. BUilDING, PLANNING AND DEVELOPMENT: a) Report No. PO 2005-002, Andria leigh, Director of Planning re: Zoning By-law Amendment for Tom Chillman, West Part of lot 26, Concession 8 (Ora). b) Report No. PO 2005-003, Andria leigh, Director of Planning re: Zoning By-law Amendment for Residential Care Homes. c) Report No. PO 2005-004, Andria leigh, Director of Planning re: Moon Point Development Corp., Part of lots 15 & 16, Concession 3 (Orillia). 10. IN-CAMERA: a) Jennifer Zieleniewski, CAO, re: Personnel Matter. b) Jennifer Zieleniewski, CAO, re: Personnel Matter. c) Jennifer Zieleniewski, CAO, re: legal Matter. d) Jennifer Zieleniewski, CAO, re: legal Matter. 11. ADJOURNMENT: 2 01.'06/05 17:34 GACDC .;. 4870133 NIJ,'('j'j [,Il1~ Box 2525,6 West SI. North Orillla, ON L3V7A3 - - , 6NTA'R!OS J! ~C()untl1 ,..jOI' all seasons @ IIWjiINl'Il6IWj, ORiIlEOO!1!'IWIA .iPlflll ToI705-325-4903 Fex 705-325-6817 YNJW.onta rioslakecountry,com January 5, 2005 Mayor Neil Craig & Members of Council Oro-Medonte Township P.O. Box 100 Oro, ON LOL 2XO Dear Mayor Craig: On behalf of Ihe Board of Directors for Ontario's Lake Country I respectfully request an opportunity to make a deputation to you and your council. We would like to report on the activities undertaken by our organization during 2004 and outline our vision and goals for 2005. At that time, we will present our financial position, our contributors and our expenditures for your review. We look forward to receipt of your positive response to our request and an indication of the date of the deputation. .. tSt~(' ,~u./ ""'>"" ,,;.,'" ~, ~ntikani", '(f~i.I' Jf; /z ,-\rfJ "'Z/J;J/I G!t fj{;[;{;t;) ~ ~lIilll {; Apple Apple Annies, located in Orillia's hIs- toric Mariposa Market in the heart of downtown Orillia, truly has something for everyone. Sample fresh fudge made right In the store- 20 flavours! View our incredible selection of chocolates, truf- fles, nostalgic candy, nutty brlttles and our extensive offering of sugarfree chocolate confection. We feature fresh roasted specialty coffees and exotic teas from around the world. Choose local maple products, gourmet jellies and preserves, sauces and seasonings. Browse our kitchen shop, Canadian pottery, and glass, beeswax candles, natural soaps and Incense - even treats for your precious pets! 109 Mississaga St. E, Orillia Phone: (705) 326-6526 2. Nature Company Whether you are a backyard bird watcher, a serious bird-lister, or just plain love nature, come to the Bird House Nature Company. We specialize in nature, especially wild birds. You will find a huge variety of feeders, seed, nesting boxes, books and garden decor. Our great selection of nature-related gifts and decorative items are enjoyed in a beautiful and friendly atmosphere! With over 20 years experience In natu- ral history, our staff offers free expert- ise and advice. We can help you be suc- cessfulln attracting many birds to your backyard, and even how to outwit problem wildlife, such as squirrels and raccoons - even bears! 108 Mississaga St. East, Orillia Phone: (705) 329-3939 3. Bay Co. "A fun atmosphere where we take our food very seriously" Opened In 1993 & named after the area where Stephen Leacock lived, we are truly a place where everyone feels welcome. Our menu offers a wonderful selection: numerous homemade soups, salads & sandwiches, great pizzas, chicken & pasta entrees, traditional pub fare, a selection of vegetarian Items & a kid's menu. Or just relax at our friendly bar! Located in historic & beautiful down- town Orillia. 117 Mississaga Street E., Orillia ON Phone: (705) 329-0943 Fax: (705) 329-0944 4. Operating 24-hours a day, seven days a week since July 31, 1996, Casino Rama is Ontario's only First Nation's commercial casino. The Casino offers a complete entertainment experience with over 2,200 slot machines, more than 120 gaming tables, a dedicated Poker Room, nine unique restaurants; a world-class 5,000 seat Entertainment Centre featur- ing big name concerts and a 300-room all-suite, full-service hotel, Including a luxury spa and health club facilities. Call for more information, Toll Free 1-800-832-PLAY Webslte: www.casinorama.com ping and dining experience. It is the home of the bulk of music and cultural festivals in the region, which means there is almost always something spe- cial going on in the city_ Phone: (705) 325-1311 Webslte: www.city.orillia.on.ca 6. Images 11"1 Glass Stained Glass Creations, Supplies & Classes, 280 Laclie St Orillia Phone:325-8531 5. City Nestled between Lake Couchichlng and Lake Simcoe, Orillia is the only city in Lake Country. Often called the jewel of the Trent-Severn Waterway, the city boasts one of the most beautiful urban waterfronts in Ontario. The main street of Orlllia, lined with shops, cafes and restaurants, leads down to the Port of Orillia and a system of lakefront parks connected by a paved trail that stretch- es more than eight kilometres, from The Narrows between the two lakes to the north end of Orillia.Stephen Leacock immortalized Orillia as Mariposa In the Canadian classic Sunshine Sketches of a Little Town. The city has retained Its charm from those halcyon days when the famous humorist penned that col- lection from his desk in the loft over his boathouse on lake Couchiching. The community continues to build on the heritage theme, creating a unique shop- F ~ f > \ ~ ' lahay's Hobby & Craft The perfect solution for all your hobby and craft needs. 19 Mississaga St. E., Orillia Phone: (705) 325-8141 S. leacock Museum Leacock Museum National Historic Site is the 19-room summer home of renowned author and humorist Stephen Leacock. Located on the shores of Lake Couchlching the museum features liter- ary exhibits, a Children's Discovery Place, Gift Shop and Shoreline Cafe. Open year-round. Ideal for groups, meetings, and events. Sunday Brunch with special Christmas menus. .J_ea use deco- rated for Christmas: November December 17. 50 Museum Drive, Orillia Phone: (705) 329-1908 Webs it leacockmuseum.co 9. Just aim~s A home to DIESEL, Juicy, UGG, C TeenFlo, Marc Aurel and 3 dots. 132 MIssissaga St. E., Orillia Phone: (705) 325-1052 '10. Mariposa Market Historic building features cele bakery, cafe, fudge and retail sh 109 MIssissauga St. E. Orillia Phone: 325-8885 )---",," '11. Ossawippi Express Terry McNaughton, owner/operator the "Ossawippi" has created the mate in dining value by combining superb first rate cuisine with first rate service in a venue which, in itself, inspires conversation from the mo you enter the Main Coach. Step bac the 1800's for a first hand glimpse at the craftsmanship of ce woodwork and brass decor. journey on the Ossawippi Ex fnlng Cars. 210 Mississaga St. E. Orillla Phone: (705) 329-0001 The museum is located in the newly renovated historic Sir Sam Steele 8uilding In downtown Orillia. Visitors will experience historical and art exhi- bitions of local and national signfi- cance. Art and education pr available f n and ad shop on s acce Hours: M . to 4 p.m. Sat. 11 a.m. 30 Peter St. Phone: (70 We ayworks Inc. unctional stoneware pottery. s, rugs In historic setting. 7224 Rama Road Phone: (705) 689-9712 t 'f)" l[tJ ;' "~{}:'i' . Orillia Winter Carnival, February . 24th Annual Orillia Perch Fest I, April . Orillia Spring Blues Festiv y . Victoria Day Fireworks, C ing Beach Park . Sunshine Festival theatre, June/August . Burl's Creek Automotive Flea Market, Junel September . Spring Boat & Cottage Show, June-Port of Orillia . Christmas in June at Port of Orillia . Sunday evening Band Concerts, June-September. Couchlching Beach Park . Canada Day Celebrations, July 1 - Parade, live entertain- ment, fireworks . Mariposa Folk festival, July . Annual Scottish Festival, July. Parade, massed bands, crafts, games YbccornrttOBcttiortJ ~' ,..... , I" '., :o~ii'C;r;~',;LT~ HIGHWAYMAN INN CONFERENCE CENTRE 201 Woodside Drive www.highwaymaninn.com.. 1-800-461-0269 HORSESHOE VALLEY RESORT LTD. 1101 Horseshoe Valley Road RR#1 . Biirri~ 1-800-461-5627 KEWADIN INN Full 5erviceHotel 400 Memoriiil Avenue 1-800-461-0283 STONE GATE INN All-Suite Luxury Hotel 437 Laclie Street www.stonegateinn.com 1-877-0RILUA (674-5542) TRAVELODGE HOTEL 600 5undial Drive www.sundialinn,(brn 1-800-461-0288 QUAlITY CHAMPLAIN HOTel 2 Front 5t. S., Orillia www.choicehotels.ca 705-325-0770 1-800-424-6423 HORSESHOE RESOIU jIc:l'.:C)Ip.J.~#4'L1,+"I.,~ 1. Betty 8. Tony's Waterfront B&B 677 Broadview Avenue, Orillia Phone: (705) 326-1125 Toll Free: 1-800-308-2579 Website: www.bbcanada.com/orillia 5. lazy Dayz B&B 754 Horseshoe Valley Rd. W. Phone: (705) 835-7000 Toll Free: 1-866-529-9399 Website: www.1azydayzbedandbreakfastcom 8AYVIEW WILDWOOD RESORTS LTD. . R.R.#1, 1500 Port Stanton Pkwy ,Eh;T www.bayviewwood.com 705-689-2338 1-800-461-0243 8EST WESTERN COUCHICHING INN 440 Couchiching Pt. Rd. WWw~(ou(hfchinginn.on.ca 1-888-869-2306 COMFORT INN 75 Progress Drive Memoriiil Ave. at Hwy 12 www.comfortinnslakelands.com 1-877-708-8845 DAYS INN 5850 Rama ROiid Across from. Casino Rama daysinnoriJiia@aol.com 1-877-326-8288 ECONO LODGE Spend a nighLnot a fortune! 265 Memoriiil Avenue Email: cn704@rogers.com 705-326-3554 1-800-553-2666 FERN RESORT 4432 Fern Resort R.R.#5, Orillia Emiiil: getawiiy@fernresort.com 1-800-567-3376 2.Cavalla House Bed & Breakfast 241 Mississaga 51. W. Phone: (705) 327-7759 Toll Free: 1-888-896-3611 Email: Info@orilllabandb.com Website: www.orilliabandb.com 3. Country lane B&B 1115 Old Barrie Road Phone: (705) 487-5821 Toll Free: 1-877-725-0707 Email: Infor@countrylanebb.com Website: www.countrylanebb.com 4. Heigh Head B&B phone: (705) 835-5386 Toll Free: 1-888-659-1758 Website: www.heighhead.com 6. Nevis Ridge B&B PhOhe: (705) 487-3149 Toll Free: 1-877-603-2091 Email: plesenko@csolve.net Website: www.nevlsridge.com 1.. Nicholyn Farms & B&B 3088 Horseshoe Valley Road W. Phone: (705) 737-4498 Toll Free: 1-888-203-8313 Webslte: www.nicholyn.com S. Season Change B&B Phone: (705) 835-2987 Emall: seasonschange@sympatico.ca Website: www.seasonschange.ca 9. The Verandahs B&B Phone: (705) 487-1910 Toll Free: 1-800-841-1019 Website: www.verandahs.com STAY ONE NIGHT at regular rate & receive 2nd night at 1/2 price with this ad Offer is valid December 1, 2004 - May 31, 2005 at these 8&8's, Hotels & Resorts based on availability Add Entertain WaYIIUII Bndy Little Anthel1Y &. Thill! Imperialll ,Jod Felidano Friday, Jan. 7 and Saturday, Jan. 8 Showtime 9 pm. Tickets Start at $28 Friday, Jan. 14 and Saturday, Jan. 15 Showtime 9 pm. Tickets Start at $18 Friday, Jan. 21 Showtime 9 pm. Tickets Start at $20 .38 Spel:iai Rod, and Rei! Gymnutiu ,JOf!! Col:IlIl!!r o your Package.u Saturday, Jan. 22 Showtime 9 pm. Tickets Start at $20 Friday, Jan. 28 and Saturday, Jan. 29 Showtime 9 pm. Tickets Start at $25 Friday, Feb. 11 and Saturday, Feb. 12 Showtime 9 pm. Tickets Start at $20 Friday, Feb. 18 and Saturday, Feb. 19 Showtime 9 pm. Tickets Start at $30 Milsap Friday, Mar. 18 and Saturday, Mar. 19 Showtime 9 pm. Tickets Start at $18 KC &. The SlIIlIiIllhhu! Band Tellflptath!llui Ronnie WAR Friday, Feb.25 and Saturday, Feb. 26 Showtime 9 pm. Tickets Start at $20 Friday, Mar. 4 and Saturday, Mar. 5 Showtime 9 pm. Tickets Start at $22 Friday, Mar. 11 and Saturday, Mar. 12 Showtime 9 pm. Tickets Start at $18 I RAIVI For even more excitement. inquire at the time of booking your Warm Up to Winter accommodation about how to get $10 off tickets to a concert at Casino Rama. For more details. go to www.ontarloslakecountry.com CarulldlaD Hummer Adventures www.CanadlanHummerAdventures.eom To book call 1-705-795-6133 Discount on Hummer Off-Road Tours Snowmobile Cotta,e Country TOtln www.eetours.eom To book call 1-800-298-2979 Discount on Snowmobile Tours Leetherdale Marine To book call 1-705-325-2249 Discount on Snowmobile Rentals HO.RSESHOE,.J:.i. RESORT ~VaIIey hJh MOUNT ST. LOUIS MOONSTONE liarawooa Hills Lake Simeoe Regional Airport 224 Line 7 North, RR#2 Oro Station, Ontario Canada LOL 2EO Pbone: (705) 487-0999 Fax: (705) 487-1411 Email: Isra@csolve.net Web: www.lakesimcoeairport.com January 4, 2005 Mayor, Council, City Administrator and Treasurer Corporation of the City of Barrie 70 Collier Street, PO Box 400 Barrie, Ontario L4M 4T5 Mayor, Council, City Manager and Treasurer Corporation of the City ofOrillia 50 Andrew Street South Orillia. Ontario L3V 7T5 Mayor, Council, CAO and Treasurer Corporation of the Township ofOro-Medonte PO Box 100 Oro, Ontario LOL 2XO Members of Council, City Administrators and Treasurers: RE: Lake Simcoe Regional Airport Semi-Annual Report Further to Clause 4 of the Accountability Policy for Municipal Agencies. the Lake Simcoe Regional Airport has prepared a review of the past years' activities and a preliminary plan for 2005, for your perusal. The following notes relate to the report. a) The Airport Commission is anticipating to conclude fiscal 2004 with an approximate operating surplus of $20,000.00. b) Although airport fuel margin points have decreased slightly over the past two years in order to maintain market competitive rates, 2004 fuel salc volumes to iet and turbine aircraft using the Lake Simcoe Regional Airport have increased bv approximate Iv 26% compared to fiscal 2003 figures. Additionally, 2004 fuel sale volumes to all aircraft using the Lake Simcoe Regional Airport have increased bv approximate Iv ]4% overall, compared to fiscal 2003. c) At the February 2005 Commission meeting, a final review of 2004 financials and approval of the 2005 Airport Budget will be completed and the necessary request(s) will be submitted to Councils. d) The first of four proposed multi-hangar facilities is complete and is operational. Weatherwlse Aviation was granted a provisional occupancy penn it from the Township of Oro-Medonte, pending the resolution of the fire suppression requirements. An official grand opening was held on September ]5,2004, in the first 33,000 square foot Weatherwise Aviation hangar and was attended by numerous dignitaries, business interests and aviation users. Throughout this development, Weatherwise Aviation has endeavoured to ensure that the entire project be locally developed and maintained, benefiting the entire region. Invo]ved with part of the completion of the first hangar, (project valued at approximately $4,000,000.00), included the following businesses: Mighton Engineering Ltd., KJ Beamish Construction, Duivenvorrden Haulage, Centra] Welding, Midway Mechanica], G. Georges E]ectric, CRS Rental, LaFarge, Northwinds Construction, Sarjent and Morris Shellswell & Sons Ltd., to name a few. This principle is to continue with the additional developments. e) In direct support of the $4,000,000.00 investment and planned $20,000,000.00 long-teon development, the Lake Simcoe Regiona] Airport completed numerous capital infrastructure initiatives: the Taxiway servicing the newly completed hangar and future site was widened to accommodate larger aircraft; the airport's main terminal building aircraft parking and manoeuvring apron was expanded to twice its current size to safely and efficiently accommodate increases in aircraft movements and aircraft servicing (i.e. re-fuelling operations, cargo operations. etc.) Of the $4]6,000.00 expenditure for both of these projects, approximately $4]0,000.00 was or will be generated from land sales to Weatherwise Aviation and capital funds. f) While initial construction time]ines as well as facility prospectuses have been modified. the overall development prospectus remains encouraging. In addition to the forecasted operating revenues generated by the hangars, the airport will, pending substantial completion of facilities on all of the lots, have available additional revenue of $325.000.00 for capita] initiatives. While this revenue source has indeed contributed to the expansion of the Lake Simcoe Reglona] Airport, the Commission is in the process of preparing to expand various other airport capital infrastructure requirements, which exceeds this recently developed revenue source. Addressing the capital requirements of the airport, given the anticipated growth will be a challenge. The Commission looks forward to working with the member municipalities in addressing these needs. Additionally, given the initial success of the airport land sales, the Commission is currently examining the costs associated with servicing additional lands for future sale/development. g) In late 2004 the Commission was invited by Mayor Rob Hamilton, to participate in an open forum with the leaders of the member municipalities and local business interests and airport users, to discuss the strategic capita] infrastructure requirements of the airport and its tactical importance to the three municipalities and the Region. The Lake Simcoe Regional Airport Commission is looking forward to continued discussions and to advancing the resulting goals/objectives. h) While the airport Commission continues to be proactive in developing new and innovative revenue generating sources for both operating and capital items and is anxious to work with the partnering municipalities, negotiations for capital funding from senior levels of government are ongoing. 2 The attached information is for your perusal. Should you have any questions, please do not hesitate to contact the undersigned at (705) 487-0999. Sincerely, Lake . eoe Regional Airport I Michael J. Drumm Airport Manager cc Lake Simcoe Regional Airport Commission 3 ~uJ J~ ;zc. Lake Simcoe Regional Airport 224 Line 7 North, RR#2 Oro Station, Ontario Canada LOL 2EO Phone: (705) 487-0999 Fax: (705) 487-1411 Email: Isra@csolve.net Web: www.lakesimcoeairport.com January 5, 2005 Mayor Rob Hamilton Corporation of the City of Barrie 70 Collier Street, PO Box 400 Barrie, Ontario L4M 4T5 Mayor Ron Stevens Corporation of the City ofOrillia 50 Andrew Street South Orillia, Ontario L3V 7T5 Mayor Neil Craig Corporation of the Township ofOro-Medonte PO Box 100 Oro. Ontario LOL 2XO " u Dear Mayors: RE: Lake Simcoe Regional Airport On behalf of the Lake Simcoe Regional Airport Commission, I would like to express our sincere gratitude to for taking the time from your busy schedules to allow the Commission to share its strategic direction and plans. The Commission is pleased to have been provided with the opportunity to showcase the Lake Simcoe Regional Airport, the recent and planned activities and provide a keen insight into the tremendous energies and future potential of your airport. The value and expertise gained from our discussions of December 10, 2004 will most certainly enhance the airport's future expansion plans and the inarguable economic values to this region, As a result ofthe meeting(s) the following initiatives were identified: 1) The Lake Simcoe Regional Airport Commission was encouraged to consult with a variety of users with the aim of confinning the airport's capital goals and objectives. Support for such a forum(s) will be made available through the Mayor's Office (City of Barrie). 2) It was agreed that a preliminary budget for 2005 will be submitted that includes all 2005 "airport operational" line items presented at the meeting; in addition, the Global 1 Positioning System approach initiative will be accelerated from 2006 to 2005. This decision recognizes that there will be associated increases to both the operating and capital allocation for 2005. The budget will exclude all multi-year capital items pending results of the airport's consultation efforts and the fire suppression initiative. 3) Fire Suppression: o The Lake Simcoe Regional Airport Commission will form a sub-committee to deal with the fire suppression requirement, in accordance with the Ontario Building Code. o Ms. Ross was identified as the key contact for the Commission and will work with the respective treasurers to develop funding options in support of the fire suppression initiative, which will be presented to the Lake Simcoe Regional Airport Commission. o Pending a review of the options, a recommendation will be submitted to our Joint Venture partners detailing a course of action. All parties recognized and agreed, based on the potential complexity of this initiative, that it would be prudent to submit funding options, as an in-year request when more headway has been made. 4) As part of the strategic plan, the Commission was encouraged to advance its marketing proposal to identifY key strategic value added initiatives in support of economic development projects already in play. On a similar note, during the budgetary process, the Commission will make itself available to consnlt with the respective councils regarding the 10 year strategic capital plan. In conclusion, on behalf of all Commission members I would like to thank Mayor Rob Hamilton for his leadership in initiating these forums and the proactive advancement of the airport's strategic importance to the three municipalities and the Region. The Commission is looking forward to the exciting future and to the continued development of the Lake Simcoe Regional Airport. Sincerely, La~Sio!.eoe Regional Airport / //~~/ ,/ VP,',/, /V // /;' J ^ ~/~L/L/~ \..-/ ------ Steve Trotter President Lake Simcoe Regional Airport Commission cc Treasurers, Cities of Barrie and Orillia and the Township ofOro-Medonte Administrators, Cities of Barrie and Orillia and the Township of Oro-Medonte Lake Simcoe Regional Airport Commission 2 . ~ I 115 Hurontario Street 3rd Floor, P.O. Box 130 Collingwood, Ontario L9Y 3Z4 January 6, 2005 Gaviller & Company llP -CHARTERED ACCOUNTANTS- Please Mark Your Repiy For The Att8'lji0I1 or S. E. Martin, CA Telephone 705/445-2020 Fax 705/444-5833 Email collingwood@gaviller.on.ca o Township of Oro-Medonte 148 Line 7 S., Box 100 Oro, Ontario LOL 2XO Attention: Neil Craig, Mayor Dear Mayor Craig: Re: 2004 Interim Audit During the course of our interim audit of the Township of Oro-Medonte for the year ended December 31, 2004 we identified the following matters which may be of interest to Council. The objective of an audit is to obtain reasonable assurance as to whether the financial statements are free of material misstatement, and it is not designed to identify matters that may be of interest to management in discharging its responsibilities. Accordingly, an audit would not necessarily identify all such matters. The matters identified were: Security of blank cheques Blank cheques are currently stored in an open box in the front vault which is left open during the day, and is accessible by all staff. In order to reduce the risk of theft of blank cheques, we suggest that they be kept in a locked cabinet with access limited to the Accounting Clerk and the Treasurer. Management comments: Blank cheques will be kept in a more secure location. Poor seqreqation of duties in the pavroll area During our review of internal controls, we noted that one person is responsible for both human resources and payroll duties. This gives access to master employee files and processing of the payments to the same person with no review. We suggest that the payroll register be reviewed by the Treasurer each pay period to strengthen controls in this area. Management comments: The Treasurer will review the bi-weekly payroll register and indicate a review has occurred by initialling the register. We will request our software supplier to develop a payroll audit trail Owen Sound Colingwood. '. , \IV alkerton Meaford -2- that would document all changes to the payroll master file. The audit trail would be reviewed by the Treasurer. Bank reconciliation review A strong feature of the internal control system is that the Treasurer periodically reviews the bank statements and cancelled cheques before they go to the Accounting Clerk for the bank reconciliation. The Treasurer also reviews the bank reconciliation once it is completed and follows up on anything unusual. Currently there is no documentation of this review. We suggest that this control be further strengthened by having the Treasurer initial the bank reconciliation each month, as formal documentation of his review. Management comments: The Treasurer will initial the monthly bank reconciliation after the review thereof. Prevention of duplicate cheque numbers During our review of the disbursement systems, we noted that once a cheque run has been completed, the Accounting Clerk must "unclick" a box on the processing screen to allow update of the cheque numbers in the system. If this box is not "unclicked" and the numbering is not updated, it is possible that multiple cheques could be issued with the same cheque number. We suggest that the default on the processing screen be changed so that the numbering is automatically updated. Management comments: Our software provider will be requested to modify the AlP program to eliminate this problem. Securitv of cheque payments When payments are received by cheque, either at the front desk or in the mail, they are not stamped 'for deposit only' until the register is balanced. This could be up to two or three days later. While the cheques received at the front desk are kept in a locked register and have less risk of loss, the cheques received by mail are not as secure. We suggest that, at a minimum, the cheques received by mail be stamped as soon as they are received, when the mail is opened by the receptionist. Management comments: We will request that the receptionist stamp cheques "for deposit only" prior to forwarding cheques to Treasury. .' -3- Account write-off approvals lackinq Currently there are four people authorized to process interest balance write-offs in customer accounts with no review of these write-offs required. We suggest changing this to allow only two employees to make these adjustments and that the Treasurer indicate his approval in writing prior to posting the write-off. Management comments: The Treasurer will approve all adjustments processed by other staff. The Accounting Clerk will review and indicate her approval of adjustments processed by the Treasurer. Stronq controls in pavables area We were pleased to note that all supplier invoices are coded by the Accounting Clerk prior to being sent to department heads for approval. This is a strong control to ensure that classification of expenditures in the general ledger is correct. In addition, we understand that the Mayor reviews all invoices for payment, either when the cheques are signed, or later in the month. This too is a very strong control and not one that we have seen at any other municipality. By its nature, this letter tends to deal with those areas of intemal control where we feel improvements may be achieved. Accordingly, we have not commented on the many strong features of your system. These comments relate to the accounting systems only, and are not intended to reflect upon the competence or integrity of the municipality's personnel. This communication is prepared solely for the information of Council and is not intended for any other purpose. We accept no responsibility to a third party who uses this communication. We would like to take this opportunity to thank Paul Gravelle and all of the Treasury staff for their assistance and complete co-operation during our audit. It was a pleasure to meet everyone and we look forward to many years of working with you. Please feel free to call with any comments or questions at your convenience. Yours very truly GAVILLER & COMPANY LLP Per: SEM/ss cc: Paul Gravelle, Treasurer HOUSE OF COMMONS CHAMBRE DES COMMUNES CANADA ROOM 172, CONFEDERATION SLDG PIECE 172, ED. DE LA CONFEDERATiON HOUSE OF COMMONS CHAMBRE DES COMMUNES OTTAWA K1A OA6 (613) 992.6582 FAX (613) 996.3128 E-MAIL devilp@parl.gc.ca The Hon. 1 L'hon. Paul DeVillers, P.C., M.P. 1 c.p., depute M.P. FOR SIMCOE NORTH January 11 th, 2005 DEPUTE DE SIMCOE-NORD Minister David Emerson Minister ofIndustry 235 Queen Street, 11th Floor Ottawa, ON KIA om ( -0 '\ &, I j /J?lj~ Dear Minister EI):H~'rs~n: ./ Please find attached correspondencc from Mayor Neil Craig from the Township ofOro- Medonte which raises the Township's concerns in regards to Mcasurement Canada's proposal to regulate Resi dential Water Meter Accuracy in a similar way as gas and electric meters. As you will see from Mayor Craig's correspondence, Townships such as Oro-Medonte would have difficulty implementing a standard meter system due to the diverse water systems that are currently in place. The Township currently has 11 watcr systems in place (9 of which are metered). I trust you will respond to the Mayor's concerns, and highlight the currcnt status of such recommendations. Please forward a copy of your office's response to Mayor Craig to my Parliament Hill Office at 172 Confederation Building. Thanks for your assistance in this matter. Sinc~7 //"f "hM PauYDeVillers JAN 1 4 CC: Mayor Neil Craig Township ofOro-Medonte 148 Line 7 South, Box 100 Oro, Ontario LOL 2XO 361, RUE KING STREET MIDLAND, ONTARIO l4R3M7 (705) 527.7654 FAX: (705) 527.7668 RIDING OFFICES I BUREAUX DE CIRCONSCRIPTION 1-800-265-6228 55, RUE NOTTAWASAGA STREET ORILLlA, ONTARIO l3V 3J5 (705)327-0513 FAX: (705) 327.8310 www.pauldevillers.com 2, RUE POYNTZ STREET SUiTE/PIECE 128 PENETANGUISHENE, ONTARIO L9M1M2 (705)549-2921 THE CORPORA TJON OF THE TOWN8liIP &mOFJIb~w 148 Line 7 S., Box 100 Oro, Ontario LOL 2XO Phone (705) 487-2 J 71 Fax (705) 487-0133 WWw.oro-medonte.ca December 8, 2004 Paul DeVillers, MP ConEtituency Office 55 Nottawasaga Street ORILLlA, Ontario L3V 3J5 Re: Measurement Canada's Intention to ReQulate Water Meters Dear Mr. DeVillers: It is with great concern to the Township of Oro-Medonte that the federal government is considering all residential water meters to be regulated in the same manner as that of gas and electric meters. The Township of Oro-Medonte has eleven (11) water systems ranging in size from seventeen (17) homes to three hundred (300), of which nine (9) water systems are metered. In 1997, the Township implemented a program to install and upgrade water meters in our water systems, primarily to encourage conservation. To charge homeowners on a "water consumption" basis is virtually impossible in these small systems. Due to upgrades required after the Walkerton tragedy, the installation of meters within our last two systems has been delayed. As a result of the new acts and regulations, water rates in our municipality have risen dramatically. If the Township is required to regulate water meters, additional costs of $25.00-$30.00 per household would result, without improving the operation of our water systems. The Township of Oro-Medonte respectfully requests that you oppose any intentions Measurement Canada may have with respect to the regulation of water meters for residential households. Sincerely, TOWNSHIP OF ORO-MEDONTE <q - /0zJ (~~J ~eil Craig ~ --- j/ Mayor Ips {tj Ontario Constituency Offices: o 14 Coldwater Road West P.O. Box 2320 Orillia, Ontario l3V 6S2 Tel. (705)326-3246 1-Boo-304-7341 Fax (705) 326-9579 o 482 Elizabeth Street Midland, Ontario l4R lZ8 Tel. (705) 526-8671 Fax (705) 526-8600 LEGISLATIVE ASSEMBLY GARFIELD DUNLOP, M,P.P. Simcoe North January 12, 2005 Mayor J. Neil Craig Township ofOro-Medonte 148 Line 7 South, Box 100 Ora, Ontario LOL 2~0" ~\(' Dear May~ ~ Thank you for your letter dated December 22. 2004 regarding the National Guide to Sustainable Municipal Infrastructure (Infra Guide ) Your letter outlines the Township's request to the provincial government to commit to the ongoing support for InfraGuide. I appreciate you keeping me informed on the issues of concern to the rcsidents of Oro-Medonte and of your support of surrounding local govcrnment. Please continue to keep me up-to-date as to the activities of your municipality. Garfield Dunlop. MPP SIMCOE NORTH GD:gg o MAILING ADDRESS: Garfield Dunlop, M.P.P., Room 348, legislative Building. Toronto ON M7A lA8 Fax (416) 325-9035 E-mail: garfield_dunlop@ontta.ola.org Website: www.garfielddunlopmpp.com * 5e~ THE CORPORATION OfTHE TOWN8fiIP (91)-)-Of-~.lf, ~ U/ ~ Y/), .. j#V.-~A~8~~ 148 Line "7 S" Box 100 arc. Ontario LOL 2XO Phone ;705) 487 ~217] fax (705) 487-0133 v-Nvw.oro-rncdonte.ca December 22, 2004 Gatiield Dunlop, M.P.P. . Constituency Office 14 Coldwater Road West P.O. Box 2320 ORILLlA, Ontario L3V 6S2 ide to Sustainable Munici allnfrastructure InfraGuide Enclosed please find Motion No. CW-10 passed by Council at the Committee of the Whole Meeting dated December 8, 2004. The Township of Oro-Medonte is requesting the provincial government to commit to the ongoing support for InfraGuide to ensure the maximum return on every dollar invested in infrastructure, while being mindful of the social and environmental implications of our decisions, Thank you for your attention to this matter. Sincerely, TOWNSHIP OF ORO-MEDONTE 9'~~ J. Neil Craig Mayor Ips c.c. Members of Council Jennifer Zieleniewski, C.A.O. ~ c) Jennifer Zieleniewski, CAO, re: National Guide to Sustainable Municipal Infrastructure. Motion No. CW-10 Moved by Buttineau, Seconded by Hough It is recommended that the correspondence from Jennifer Zieleniewski, CAO, re: National Guide to Sustainable Municipal Infrastructure be received and Whereas the National Guide to Sustainable Municipal Infrastructure (InfraGuide) gathers and documents best practices that reflect proven approaches to build sustainable infrastructure to Canadians in those areas and Whereas The Township of Oro-Medonte strives to be a leader in ensuring the quality of life of its citizens through appropriate short- and long-term sustainable infrastructure investment decisions. Therefore be it resolved that The Township of Oro-Medonte is committed to the adoption and use of the appropriate best practices developed by InfraGuide. And That Paul Devillers, M.P. and Garfield Dunlop, M.p.P. be advised of the Township's support. Carried. Page 4 Committee of the Whole Meeting - December 8. 2004 , Marilyn Pennycook From: Paul Marshall [paul.marshall@oro-medonte.ca] Sent: Friday, January 14, 2005 9:47 AM To: Marilyn Pennycook; Jerry Ball Cc: Jennifer Zieleniewski Subject: OroTwp.rtf Hi Folks... ..PJease see the fol1O\ving letters aTe placed on an agenda for funher action. Thanks Paul 1241 Line One South, R.R. 2 Shanty Bay, Ont., LOL 2LO January 12, 2004 Oro-Medonte Township Council Oro Station, Ont. Dear Mayor and Counci]]ors, There is a concem in regards to the intersection of Line One South and the Five/Six Sideroad of the former Township of Oro. \Ve live on Line One and find the corner of the above mentioned road extremely hazardous. There are actua]]y two blind corners. The South West and the North West Corners of the intersection are heavily treed and therefore the 5/6 Sideroad oncoming traffic cannot be seen from Line L To further complicate matters, the 5/6 Sideroad is now paved, which means the traffic is trave]] ing at the top speed of 80 kph (or could be higher) and they have the right of way. The Line One traffic has stop signs, so we are starting out onto the Sideroad from a stopped position, directly into the path of oncoming vehicJes. neither one of us able to see the other. This is a serious situation made even more hazardous by the increased traffic from the Rail-Trail Parking Lot. the new residents of the new subdivisions on Georgian Drive in Banie exploring the neighbouring countryside, and the development of the new Golf Course on the Kenny farm. Also the School Bus systems use this intersection every day of the school year. The trees hiding the road system cannot be cleared back because they are privately owned. We would ask you to consider making this intersection a Four-Way Stop in the interests of public safety. Yours truly, Mary and Keith Caldwe]] Marilyn Pennycook ~--~._-~-~ From: Sent: To: Cc: Paul Marshall [paul.marshall@oro-medonte.ca] Friday, January 14, 2005 9:47 AM Marilyn Pennycook; Jerry Ball Jennifer Zieleniewski Subject: OroTwp.rtf Hi Folks ....P1ease see the following ]etlers are placed on an agenda for fUI1her action. Thanks Paul ]24] Line One South, R.R.2 Shanty Bay, Ont., LOL 2LO January] 2. 2004 The Township of Oro-Medonte Oro Station, Ontario Dear Mr. Mayor and CounciIlors, We have a concern in regards to a section of Line One South in the previous Oro Township. This is the steep grade of road between the new "Thunder" bridge and the parking Jot for the rail-trail. OriginaJJy it was bui1t as a run up to the first 'Thunder Bridge". The bridge was built in 1910 to cross over the newly built railway tracks. The road today is very narrow_ There are trees lining the north side of this road and hydro-telephone poJes and an old broken fence in p3J1S lining the south side. Two vehides can bareJy pass if they meet on this stretch, and it is cven worse if it is a School Bus, GraveJ Truck or Garbage Truck - aJJ of which seem 10 be plentiful in this area. The vehicles are usuaIly traveJJing at a good rate of speed, especiaIly when they have schedules to meet, and then all of a sudden an oncoming vehicle appears. TJle road is constructed in such a way that neither directions of traffic can see the other side of the 'bridge' until you are at its centre. There is no room for anyone to puIl over and give more space, one just has to hope and pray for the best. We have seen a car just last year, down the bank to the south, and my husband experienced a truck and trailer that actuaIly took a chunk out of the Hydro-Telephone Pole whiJe trying to squeeze past him. WouJd it be possible for you 10 have the earth from the 'bridge' shoved down the bank, doser 10 the rail-trail, and then possibly widened? It would seem to make this more safe for the neighbours and traffie to the Rail-Trail parking Jot. Yours truly, Mary and Keith CaldweJJ Janette Teeter From: Sent: To: Subject: 5968Nixon Thursday, January 20, 2005 12:28 PM Janette Teeter Fw: unassumed road allowance ----- Original Message ----- From: "5968Nixon > To: "Neil Craig" <ne..L..L. CL alg\9oro-medonte. ca> Sent: Tuesday, January 11, 2005 8:35 PM Subject: unassumed road allowance Dear Mayor Craig, I was fortunate enough to have received a copy of the Township of Oro-Medonte report ADM 2005-003 dated January 11, 2005 prior to your COITmittee of the Whole tomorrow. As I am in surgery tomorrow and will not be able to attend, I would appreciate if you would consider the following during the decision process on the report. It is important to point out several issues that are key and must not be lost during your final conclusions. 1) The majority of the Department Heads agreed each from their own prospective that the unassumed road allowance should be closed and disposed of. I am not averse to allowing an easement for drainage if this would facilitate it's closure and disposal. 2) Simply closing the road allowance to vehicular traffic does not solve the problem. As I indicated during my presentation to council in November that this was tried last summer when a boulder was placed across the entrance for 6 weeks. The same people simply parked at the rock and brought down their beer and other substances to a point that they could not be seen from the road and partied. This will not decrease the liability to the township or the adjacent landowners only closing it and disposing of it will. 3) In the recommendations (#4) it is suggested the Public Works Dept as well as the OPP would be requested to regularly monitor this piece of land. This is the same assurances that I received when I initially brought my concerns to council in September of 1989 and it has had no effect with increasing trespassers, vandalism, and dumping of trash not only on the road allowance but also on the adjacent properties. To sustain the vigilance necessary to eliminate this problem would be too time consuming and expensive to contemplate and I am sure taxpayers would rather see this land disposed of then to bear these cost on a long term basis. 4) If this road allowance were truly a safe access to the water that would be one thing. However for those of you that attempted the traverse to the water since the meeting in November, as I hoped you would, none would describe it as 11 a joy to wend your way down" unless a fractured hip or wrist was your goal. It is unfortunate but the vast majority of those people that use this land use it for purposes that neither the township nor the adjacent land owners would want. Council needs to protect the Township, the adjacent landowners, as well as those that use the land inappropriately and closing and disposing of the land would best achieve this. I would hope that before a tragedy on this land (or associated with inappropriate activities while on it) occurs that the proper decision is made. 5) Finally, I purchased this land in good faith and have tried to work with the system while paying taxes to assure safety and harmony with my adjacent 1 . landowners. I feel we are all obliged legally to know who is on our land and what they are doing so as not to put themselves or their neighbors at harm. Respectfully, Dr. Donald R. Nixon 2 Janette Teeter From: Sent: To: Subject: Mayor [neil.craig@oro'medonte.ca] Tuesday, January 18, 2005 8:18 PM Marilyn Pennycook Fw: post script ----- Original Message ---. From: 5968Nixon (Rogers) _ To: Neil Craig <neil.craig@oro-medonte.ca>i Harry Hughes <harry.hughes@oro-medonte.ca>; Dan Buttineau <dan.buttineau@oro-medonte.ca>; Ralph Hough <ralph.hough@oro-medonte.ca>i Paul Marshall <paul.marshall@oro-medonte.ca>; John Crawford <john.crawford@oro- medonte.ca>; Ruth Fountain <ruth.fountain@oro-medonte.ca> Sent: Friday, January 14, 2005 1:45 PM Subject: post script > Dear Mayor and Members of Council, > > On January 12, 2005 I took it upon myself for completeness sake to > speak to > Mr. John Parry, the only person r have seen in 15 years accessing the water > from this road allowance. Councillor Marshall referred to Mr. Parry at > the deputation on November 24th, 2004. Mr. Parry actually provided me > with a great deal of insight regarding the deterioration of this land > over the past > 30 + years. He and his father for many years had taken truckloads of garbage > off this road allowance, but are no longer capable of handling the volume. > Mr. Parry has seen a steady increase of undesirable people and > activities going on, even to the point that he himself has felt unsafe > when a car full > of teenagers are there. :> > Mr. Parry recounted a that twenty-five years ago he an his father, at > the request of Mrs. VanAllen (the previous owner), set up a light > standard shining on the road allowance for the purpose of deterring > parties. This however had the complete opposite effect, encouraging > even larger groups and > longer parties, necessitating them to remove the light. :> > Mr. Parry agreed that the access at the 5th/6th-side road (1 kilometer away) > is a safer slope that opens onto a beach and he has used it on many > occasions with his dogs. Mr. Parry indicated he would not be averse to using > the 5th/6th-side road as his access point to the water. > > I felt that this information, from someone who has used this road allowance, > helps to further show that there are much easier and safer > alternatives for > public water access nearby and this existing road allowance should be closed > and disposed of. > > Sincerely, > Dr. Donald R. Nixon > > Page 1 of 1 Janette Teeter From: Mayor [nell.craig@oro-medonte.ca] Sent: Tuesday, January 18, 2005 8:23 PM To: Marilyn pennycook Subject: Fw: _____ Original Messaae __m From: R.F. Parter To: neil.cr"ig~@9ro-m",-(j9Jlle.ca Sent: Friday, January 14, 2005 2:33 PM To the Mayor and Members of Council, My name is Mark Porter and I own the waterfront property located immediately east of the unopened road allowance between Concession 1 & 2, south of Ridge Road. It is my understanding that Council will be considering at next week's meeting a request from Dr. Nixon that the Township permanently close and sell the unopened road allowance. I am unable to attend that Council meeting and wish to provide you with my comments at this time. I share Dr. Nixon's concerns with respect to the current use of the unopened road allowance as a place for people to park, drink and party, and the illegal dumping of garbage, used tires, etc. These illegal uses are not only a nuisance, but also present serious potential liability issues for the Township and the adjacent property owners. I also wish to add the following. While I understand and generally agree with the Township's policy to retain unopened road allowances with access to lake, however in this particular instance, this unopened road allowance does not, and in all likelihood, can not provide access that is reasonable and safe given that steep topography that exists along the shoreline. I have attached for your reference several photographs that I recently took to emphasize this point. Photo A was taken from Ridge Road looking south down the road allowance towards Lake Simcoe. From Ridge Road, the unopened road allowance appears to be relatively flat. Photo B was taken closer to the shoreline where the lands begin to fall quite steeply down to the water's edge. A recent survey on the adjacent land shows the difference in elevation between the table lands and the water's edge to be over 26 feet. This photo shows the significant gully that has eroded into the steep slope as a result of the active springs and loose soil. Photo C was taken standing on the ice looking north up the unopened road allowance. The steep slope meets the water's edge abruptly with no beach or flat area along the shoreline. The walk down the slope towards the water is difficult and hazardous. This particular unopened road allowance does not and can not provide safe public access to the water. Given that the existing topography severely limits access to the water from the road allowance, it is my opinion that the Township's policy should be reconsidered In this instance. Furthermore, the substantial proceeds from the sale of this unopened road allowance could be utilized to improve or enhance other public access points to the Lake, which do not have the limitations that this access possesses. Yours truly, Mark Porter 112112005 , /-- V\.,c,\c 1\ \)~cc\() D v "'0~ C (!-pt"uu.'tt{ 7444 '?tJIIU 5o't 'P4'1di~"a" ;e~ 201 ~ 'Z''IWe i$'.wue. ()1ttaIU6 ..14m 6?1t2 2 0 January 3, 2005 Mayor J. Neil Craig Township ofOro-Medonte 148 Line 7 S., Box 100 Oro, Ontario LOL 2XO Dear Mr. Craig, On behalf of the Community Task Force for Physician Recruitment 1'd like to thank the council ofOro-Medonte for it's contribution in the amount of$6500 to the physician recruitment initiative in our community. Weare faced with a tremendous undertaking in light of the current physician shortage in the province, but we feel that our efforts have proven successful to date. Please note the accompanying documentation for details on our recruitment successes, difficulties and key initiatives for the future. We hope we can rely on your continued support, now and in the future. We formally request your township's financial contribution in the amount of$15,000 for each year of a three-year commitment. Your support will greatly assist our efforts and help to ensure quality health care is maintained throughout our communities. If you have any questions or concerns, please contact myself or our physician recruiter, Pamela Colquhoun. I can be reached at 728-9090 x4116 or by email atkellyr@rvh.on.ca. and Ms. Colquhoun can be reached at 728-9090 x4294 or colquhounp@rvh.on.ca. Thank you very much for your support. I~' \ ~ '1[/ \ ~~,--~>Lf '-.J R. Kelly, Chair, Community Task Force for Physician Recruitment THe CORPORATION OF THe 148 Line 7 5., Box 100 Oro. Ontario LOL 2XO TOWN8IiIP C!fhOf7#b~2h Phone (705} 487-2171 Fax (705) 487-0133 WWV'i.oro-medonte.c21 December 10, 2004 Community Task Force for Physician Recmitment clo Royal Victoria Hospital 201 Georgian Drive Barrie, ON L4M 6M2 Attention: R. KeJJy, Chair Dear Ms. KeJJy: Re: Request for Financial Contribution Further to your request, ] am pleased to advise that Council, at its meeting of November ] 7,2004 aJ]ocatcd $6,500.00 to the Community Task Force for Physician Recruitment of Barrie. Council recognizes the time and energies that the Task Force commits to recruiting strategies in an endeavour to bring new physicians to our area. Council further directed that your 2004 request for a three year commitment be referred to the 2005 budget de1iberations for consideration of a financial contribution by the Township in the coming year. A cheque in the amount of $6,500.00 is enclosed. On behalf of Council and the community, thank you for your continued efforts. / /) d ",-""'j- / I " j ':' !/ /;.(. I, A,.. (;. , /' ~~i..i \ /j .-, Marilyn J'ennycook (j Clerk Encl. c.c. Mayor and Members of Council OOHtHtI4Hity 7 as4 Jo,etl 10' PAysieiaH Rtle'l4itHttlHt Community Physician Recruitment Progra,m Report for the Township of Oro-Medonte Prepared by: Pamela Colquhoun Physician Recruitment Coordinator Community Task Force for Physician Recruitment Royal Victoria Hospital 201 Georgian Drive Barrie, Ontario L4M 6M2 Phone: 705-728-9090 x4294 Fax: 705-726-0822 Emall: colquhounp@rvh.on.ca December 27, 2004 20 OO".".Hltlty 7 asli 10,elt 10' PAysleltut Rlte'Hlt".ltltt Community Physician Recruitment Program Report for the Township of Oro-Medonte Table of Contents Background 1 Recruitment Success 1 Highlights Medical Student and Resident Training Recruitment Tours Ontario Medical Association Roundtable 4 6 7 Financial Data 2003/2004 2004/2005 Budget 2004/2005 Actual- to date 9 10 11 Key Initiatives Task Force Subcommittees Family Medicine Training Program Recruitment Tours Summary of Future Initiatives 12 13 13 14 Community T ask Force for Physician Recruitment - Report for the Township of Oro-Medonte December 2004 Community Physician Recruitment Program Report for the Township of Oro-Medonte Background The Community Task Force for Physician Recruitment was established in 2002 to develop and implement a recruitment program to combat the shortage of physicians in our area. A number of factors have led to this physician shortage, including many physicians reaching retirement age in our community and the unprecedented growth in the city over the last five years. The Township of Oro-Medonte has generously contributed to this program for the last two years. Weare asking again for another commitment to the physician recruitment initiative in our area. This report will outline the success we've had in recruiting physicians, difficulties that need to be overcome, and key initiatives for the future. Recruitment Success Over the past three years the Community Task Force for Physician Recruitment has had great success in the recruitment of physicians to our community. The chart below notes the number of new physicians who came into our area to practice medicine during this time period. Also noted is the impact the committee had on the recruitment of each particular physician. Not noted are the many locum physicians (one week - six month periods) who came into our area during this time period. Much work needs to be continued in the recruitment of family physicians. The trends in family medicine are changing, and this greatly effects the recruitment ofthe traditional family physician. The Task Force has recognized this change, and has developed a recruitment program that will offer many options for family physicians including full and part time practice, short and long term locums, emergency, hospitalist, obstetrics, oncology, palliative care and nursing home care. Please note that the Task Force has recruited physicians up to three years in advance of the completion of their residency program. We have seen that the recruitment process can be quite a lengthy one. Table 1. Recruitment Success 2002 - 2005 Year Specialty Impact Additional Applications Required. 2002 Infectious Disease Hematology Nephrology Radiology Medium Low Medium Low Community Task Forcefor Physician Recruitment - Reportfor the Township ofOro-Medonte December 2004 Year Specialty Impact Additional Applications ...'." ,dRequired 2002 conI. Anaesthesia Low Family Practice Medium General Surgery Low Emergency Low Family Practice High UAP Obstetrics Medium Family Practice Low Anaesthesia Low Emergency Medicine Low Pathology Low 2003 Surgery Low Family Practice High Radiology High Obstetrics High FTP Family Practice Medium Family Practice High Family Practice Medium Emergency Medium Emergency Medium Psychiatry Medium Emergency High Trainee Family Practice High Urology Medium Gastroenterology High Emergency Low Family Medicine High UAP Dermatology High Neonatology High 2004 Emergency Medicine High FTP,UAP Family Medicine High Trainee, FTP, UAP Anaesthesia Low Emergency Medicine High Trainee, FTP Family Medicine High General Surgery High Orthopedic Surgery High FTP Family Medicine High Trainee Family Medicine High UAP Paediatrics High HospltalistlFamily High Trainee Oncology High IMG Nephrology High IMG Emergency Low Radiology Low Anaesthesia Medium Plastic Surgery High Pathology High RPA 2005 Anaesthesia High Trainee, FTP 2 Community Task Forcefor Physician Recruitment- Reportfor the Township ofOro-.Aledonte December 2004 Year Specialty Impact Additional Applications R!9uir!dw ....'. "....,".."..'.. .....". 2005 con!. Anaesthesia Anaesthesia Plastic Surgery Dermatology Family Medicine High High High High High Trainee, FTP Rep Rep FTP, UAP Explanation ofImpact High High assistance means the physician received a tremendous amount of support by the physician recruiter and the physician recruitment program. This can include: initial contact made to Physician Recruitment Coordinator; training opportunities; community tours & site visits; funds to assist with the transition; ministIy applications; spousal support; real-estate, office space and community support. Medium Medium assistance means the physician located in our community after making contact with other physicians, but the recruitment program provided considerable" support to the physician's decision & relocation process (ie. providing funds). . Low Low assistance means the marketing and support provided by the Physician Recruitment Coordinator was of some help in the physician's awareness of/he area and their decision to relocate.. Explanation of Additional Applications FTP UAP RPA IMG Rep Trainee Free Tuition Program application Underserviced Area Program application Registration through Practice Assessment application International Medical Graduate application Repatriation Program application Trained at RVH or in the community during residency, medical school Community Task Forcefor Physician Recruitment - Reportfor the Township ofOro-Medonte December 2f!fJ4 , ' Medical Student & Resident Training ,....'.;,..,._+".,"vi-c.." The medical student/resident training program is one of the Task Force's key initiatives and vital to physician recruitment for our area, As noted in the recruitment success chart above, many students and residents who train in our community will return to practice here full time. We hope to expand the medical student and resident training program by bringing on more physician preceptors and focusing our efforts on family medicine teaching. In 2004, 66 elective blocks were filled at the RVH and in the community, Pamela Colquhoun discusses physician recruitment with Casey Knight, a Barrie native and first year resident from McMaster University at RVH for an elective. The Task Force brings students and residents into the community and RVH under the guidance of a preceptor, ensures the quality of their placement and helps them get acquainted with the hospital, its staff and the community. This program works because our physicians are so enthusiastic about providing the students and residents with a great learning experience. Seventy- one physicians affiliated with the Royal Victoria Hospital are official preceptors with ROMP. The goal of/he program is that the medical students and residents will have a positive and will return again during their training or when they are ready to practice medicine. In addition to medical student and resident training, the Task Force will host Rural Week, a seven day event in June of 2005 featuring mini-electives, seminars and social ten medical students from Queen's university. The electives will primarily take place at the and in physician's offices in our community. The social events will take place all over the including Georgian Downs, and the Serendipity Cruise on Kempenfelt Bay. The first annual rural medicine week, hosted in June 2002, was such a positive experience for all involved. The majority of the students from 2002 have returned to train in our community. The Task Force hopes to have the same results in 2005. 4 Community Task Force/or Physician Recruitment - Report/or the Township o/Oro-Medonte December 2004 Rural Medicine Week University of Ottawa/Royal Victoria Hospital In June 2002, Rural Medicine Week (RMW) was held in Barrie, Ontario and offered a unique opportunity for 10 first and second year University of Ottawa medical students. For some, It was the first time they really left the city to venture out Into what we call "rural" Ontario. With a quick glance at the evaluations, completed by both the students and preceptors, It Is clear that the week was a complete success! RMW was kicked off with the Opening Ceremonies on Sunday June 2 from 3-5 pm, and were held at the South Shore Community Centre located on the beautiful shores of Kempenfelt Bay. The students mentioned they were "sold" on Barrie Instantly as a result of the breathtaking view! This "Meet n' Greet" social event was well attended by preceptors, host families, RVH and ROMP staff, Barrie community representatives, and area political figures. Barrie Mayor Jim Perri and MPP Joe Tascona were amongst those who attended, and provided the group a warm welcome. ROMP Regional Director Dr. Robert Ballagh, who played an integral role In organizing the week, was able to share with attendees some memories and thoughts on rural medicine. Dr. Peter Wells, Founder and Director of ROMP also offered welcome and excitement for the week. The students were able to meet and mingle with event organizers, participants, and host families while getting themselves somewhat oriented to the City of Barrie and the exciting week that lay ahead... Students received a nice balance of extra-curricularlsoclal activities and clinical experiences throughout their week in Barrie. The week was split into 9 half-day rotations where the students worked one-on-one with a preceptor In a variety of specialties (i.e. family medicine, emergency medicine, pediatrics, OBS/GYN, psychiatry, radiology, etc). In addition, grand rounds were held each morning by one of the local physicians for the students on particular medical topics or medical careers in general. As a result of the generous support received from several pharmaceutical companies, the participants were able to experience Innlsfil's Georgian Downs (the local horse racing venue), Sailing on Georgian Bay and a Barrie Baycat's baseball game. TESTIMONIALS FROM RMW 2002: "AII the preceptors were extraordinary! All were very helpful and willing to answer any qiJestions, Excellent choices!" "What I liked best was the exposure to so many different settings and specialties. Very well organized, a nice mix of both social and practice/clinical events. " "1 was convinced before I came that this was my field of interest and you have the solid proof that I'm heading in the right direction!" 'Thanks for the great experience - /'1/ definitely be back for more" "Thank you so much! What a terrific and memorable week. Host families were great, hospital staff fantastic. Thanks for all of the hard work". Community Task Force/or Physician Recruitment - Report/or the Township ofOro-Medonte Recruitment Tours Dr. Rick Irvin, Barrie family physician, discusses the collegial medical staff at the RVH with a second year University of Montreal family medicine resident. For the past three years, the Task Force has participated in the Professional Association ofInternes and Residents of Ontario (P AIRO) Health Professional Recruitment Tour. The participants of this tour include all of the underserviced areas in the province of Ontario. The 2004 PAIRO Tour, held ITom September 19 - September 23, included stops at Ottawa University, Ottawa; Queen's University, Kingston; McMaster University, Hamilton; University of Western Ontario, London and University of Toronto, Toronto. More than 25.0 contacts were made at all of the venues. This includes medical students, resid~n,t;>~ allied health professionals, and practicing. physicians. The tour was a great success, as our Task Force representatives met with many residents who are interested in relocating to an underserviced area within one year's time. As the P AIRO tour grows in size and continues to receive excellent exposure, it is important for the Barrie and area recruitment group to remain up-to-date on recruitment efforts across the province. As noted on the tour, there are five areas in the province currently recruiting for the most physicians - Barrie and area, Peterborough, Windsor, Thunder Bay and Kitchener. Out community has been successful in recruiting five physicians met on previous P AIRO tours, and we hope to bring many more to our community in the next year. The representatives on the 2004 tour included: Dr. Tariq Farooq, Barrie Dennatologist Dr. Melinda Hazlett, Barrie Paediatrician Dr. Zahir Poonja, Barrie Family Physician Dr. Chris Stewart, Innisfil Family Physician Richard Kelly, Chair, Community Task Force for Physician Recruitment Carla Palmer, CEO, Barrie Community Health Centre Christine Long, Physiotherapist, Barrie Community Health Centre Pamela Colquhoun, Physician Recruitment Coordinator The Federation des Medicines Residents du Quebec (FMRQ) held the 8th annual Outside Queqe.c Career Day on February 26, 2004. All 2000 members of the residents association in Quebec were invited to the recruitment tour to learn about different types of practice and other opportunities Community Task Force for Physician Recruitment - Report for the Township ofOro-Medonte available to them outside of Quebec. Representatives trom Barrie and the surrounding area invited as a region to attend the tour. The representatives included Pamela Colquhoun, Physician Recruitment Coordinator, Dr. Rick Irvin, Barrie Family Physician and Donna Danyluk, Public Affairs Representative trom the Royal Victoria Hospital. Fifty communities attended the tour, including many falling in the Rural Ontario Medical Program's (ROMP) district. Ofthe 2000 residents who were invited, it is estimated that 300 attended the tour. Task Force representatives had thorough discussions with over 75 residents. Ontario Medical Association Roundtable On Tuesday, February 24th, 2004 Dr. Larry Erlick president of the Ontario Medical Association, travelled to our community to speak to the Barrie Chamber of Commerce, the medical community and a small group of physician recruitment representatives in a roundtable Many issues were raised including: Ontario is short 1968 physicians; there are over communities in the province designated as underserviced by the Ministry of Health term Care; and physician population is aging with many specialties facing up to a rate in the next five years. Also discussed were the results of the recent OMA Membership survey. Results ofthls paint an accurate picture of the recruitment challenges we will be facing as a community for y~ to come. Community Task Forcefor Physician Recruitment - Reportfor the Township ofOro-Medonte December 2004 Dr. Erlick also reiterated the three goals of the OMA: to enforce the role of physicians as advocates of health care; to reinforce to the public and the government, the central andcfitical role that doctors play in one of the largest health-care systems in the world; and to resolve the fee schedule disparities that exist with other provinces. Pamela Colquhoun continues to have close ties with the OMA, and their public affairs department. Colquhoun is also a part of the distribution list for OMA media releases. Community Task Forcefor Physician Recruitment- Reportfor the Township ofOro--Medonte Financial Data 2003/2004 Receipts and Expenditures 2003/2004 Carry forward 2002103 Receipts 2003/04 $40,329.84 $182,957.39 Expenditures - Operating Recruitment Coordinator salary costs I Office2 AdvertisinglPrinting3 Recruitment Tours/Conferences4 Rural Health Week' Total operating expenditures $64,297.82 $254.96 $21,259.43 $16,118.01 $0 $101,930.22 Expenditures - Recruitment Fund Physician assistance' Medical StudentlResident Training Program' Visits and tours' Sponsorship. Medical Student Scholarshiplo Total recruitment fund expenditures $31,390.70 $16,130.73 $15,451.47 $0 $0 $62,972.90 Balance $164,903.12 $58,384.11 Total Expenditures I Recruitment Coordinator Salary costs including salary of $26.62 per hour plus all related costs including employer contribution towards benefits, pension, CPP & VIC 2 Office related expenses including files, stationary, pens, computer equipment etc. , Advertising and printing material including all marketing and promotional packages, advertisements in medical journals, newspapers and on the web 4 Representatives from the Task Fore attend multiple recruitment tours each year (P AIRO, Outside Quebec Career Day, Family Medicine Forum. Representatives from the Task Force also attend multiple conferences including ASPR, ROMP, and CASPR. 5 Rural Heatth Week is a seven-day event held in the community and at the hospital. Ten come to the community to attend seminars, social events and mini-electives. 6 The only incentive that the Task Force provides for relocating physicians is for moving. We $5000 for each relocating physician. , Expenses for the medical student and resident training program can include social and professional meetings. , 8 The Task Force provides community visits/tours/interviews for all potential candidates. Expenses travel, accommodation, meals and incidental expenses. · Many international medical graduates seek a sponsorship from a community to complete an additional year of training. The international physician is then required to provide a return of service contract to the sponsoring community. !O Scholarship program for community medical students and residents for books, tuition, etc. Community Task Forcefor Physician Recruitment -Reportfor the Township ofOro-Medonte The information provided shows our most recent financial data. There is a $18,054.27 carry forward from 2003/2004, in addition to the $40,329.84 carry forward from 2002/03. This can be accounted for in the following ways: . Rural Health Week was cancelled in June 2003 due to SARS . The scholarship program, though under development, was not implemented in 2003/2004. . There were no candidates eligible for the sponsorship program. The sponsorship program has been reviewed and will be discontinued. The money allotted for sponsorship has been carried forward and will be placed in other recruitment fund and operating activities (physician assistance, community tours, and summer student). . A portion of the excess funds will be put towards a structured physician retention program. With total expenditures of $164,903 .12, the average recruitment cost per physician in 2003/04 equals $9161.28. Please note that eighteen physicians came to our community in 2002/2003. Financial Data 2004/2005 Proposed Budget 2004 - 2005 Operating Recruitment Coordinator salary costs Office AdvertisingIPrinting Recruitment TourslConferences Rural Health Week Summer Studentl! $64000 $6000 $15000 $15000 $5000 $5000 Total Operating Fund $110000 Recruitment & Retention Fund Physician assistance Medical StudentlResident Training Program Visits and tours Medical Student Scholarship Retention $45000 $15000 $15000 $10000 $5000 Total Budget $90000 $200000 Total Recruitment Fund 11 Salary for summer student May 2004 - August 2004 10 Community Task Force for Physician Recruitment - Reportfor the Township ofOro-Medonte December 2004 Financial Data 2004/2005 Expenditures April 1, 2004 - November 31,2004 Operating Recruitment Coordinator salary costs Office AdvertisingIPrinting Recruitment TourslConferences Rural Health Week Summer Student $42989.18 $3526.02 $3809.56 $18505.49 $0 $5943.57 Total Operating Fund $74773.82 Recruitment & Retention Fund Physician assistance Medical StudentlResident Training Program Visits and tours Medical Student Scholarship Retention $57926.68 $13532.64 $25856.78 $0 $2019.18 Total Recruitment Fund $99335.28 $174109.10 Total Expenditures (April 1 , 2004 - November 31, 2004) The information provided shows our most recent financial data. . The carry forward trom 2003/2004 has provided us with funds to support traveling to recruitment tours, as well as providing out of province/country physicians with additional funds for travel. . Rural Health Week was cancelled in June 2004 due to a tragic event within medical community. . The scholarship program, though still under development, was not yet been implemented in this fiscal year. . The community visits/tours total expenditure is higher than anticipated, dlle to multiple visits trom out of province, and for multiple visits trom physicians who made a prior commitment to relocate (ie. multiple visits for housing needs, schooling needs). Community Task Forcefor Physician Recruitment- Reportfor the Township ofOro-]tJedonte Key Initiatives - Task Force Subcommittees Reporting to the Task Force, four (4) sub-committees have been designed to consider, develop and implement specific initiatives to advance the mandate of the Task Force. The sub-committees would be chaired by a representative of the Task Force. R. Kelly and/or P. Colquhoun would be Staff Representatives on each committee. Each sub-committee would report to the meeting of the Task Force on a monthly basis. New Models of Primary Care . Join an existing community-wide committee . Develop alternative models of primary care . Support post-discharge orphan patients . Utilize Nurse Practitioner funding Student Programs Sub-committee designed to support and liaise with residents of Barrie and the (Innisfil, Essa, Springwater, Oro-Medonte) who are interested in or admitted to Initiatives may include but are not limited to: . Liaise with high school students who are interested in Medicine . Maintain a contact list ofMedica1 School StudentslResidentslInterns . Consider a tuition support program . Consider other support programs to support or assist students in maintaining contact with community Community-based Phvsician Retention Sub-committee designed to Physicians and their families after they arrive to the Initiatives may include but not limited to: . Communicate and support with families during their move . Maintain communications during the first 3 months . Develop a formal survey after one year in the community Wavs and Means Sub-committee designed to research and implement fundraising activities acceptable to the committee, the Hospital and sponsoring communities. Initiatives may include but are not limited to: . Research and making application for a charitable number . Researching and making application for government funding (HRDC, . Considering formal approach to community clubs or corporations . Considering fundraising initiatives 12 Community Task Force for Physician Recruitment - Report for the Township ofOro-Medonte December 2004 Family Medicine Training Program A key initiative ofthe Task Force is to further develop the medical student and resident training program with a primary focus on family medicine. We have received significant interest from a number of family physicians who would like to participate in an extensive family medicine training program in our community. This training program would allow a family medicine resident to train in our community for up to two years, completing core rotations in all specialties at the Royal Victoria Hospital, and work in family medicine practices throughout the area. In doing so, the resident will learn from the community physicians outside the academic centres and experience what our area has to offer personally as well as professionally. The ultimate goal would be for these family physicians to return to our community to practice medicine upon completion of their residency. All of the necessary players are aware of this goal, and the initial steps towards a family medicine training program will be made in 2004/05. Tours The Task Force is planning to attend multiple physician recruitment conferences coming years including . Canadian Paediatric Society Job Fair . Canadian Psychiatry Conference . Rural Ontario Medical Program . Association of Staff Physician Recruiters Annual Conference . Professional Association of Internes and Residents Health Professionals . Family Medicine Forum . Canadian Association of Staff Physician Recruiters Conference . Outside Quebec Career Day It is very beneficial to attend all of these events, as hundreds of physician candidates are met throughout Canada and the United States. I3 . Community Task Force for Physician Recruitment - Report for the Township ofOro-Medonte December 2004 Summary of Future Initiatives . Develop strong connections with community based family physicians (those not affiliated with hospitals). . Establish and maintain relationships with contacts on municipal, provincial and national platforms including: community and hospital based physician recruitment groups, College of Physicians and Surgeons of Ontario, Ontario Medical Association, Royal College of Physicians and Surgeons of Canada, MaRL TC. . Establish and maintain connections with national family medicine residency program directors and liaisons. This will help to further family physician recruitment efforts. . Further promote the North Network to our medical residents & students. The North Network is a means to provide the residents and students with access to rounds, academic half days, etc. by videoconference. This allows them to stay on site, eliminates travel to their medical school for these sessions. . Work with medical & hospital administration to prioritize specialist recruitment. . Collaborate with other community & hospital based recruitment teams on best Discuss our success stories in attempts to assist other communities with physician recruitment. . Develop and maintain extensive database of all physicians, resident and medical student contacts (ongoing). . Establish regional connection with surrounding physician recruitment teams. This will facilitate difficult specialist placement (eg. psychiatIy, infectious disease). . Continue to develop community tours and showcasing the area by collaborating community members, businesses and highlighting the amenities that make . Develop extensive chamber of commerce retention program by engaging the business community. This will allow local businesses to provide an incentive to promoting their products or services. Chamber incentive programs have been a in other communities (ie. Sudbury, Sault Ste. Marie). . Develop a structured physician retention program, including assisting the current medica.l staff social group, and recognizing our physician preceptors. . Continue to provide reports on recruitment successes and difficulties to funding bodies. . Continue to provide a standing invitation for Task Force meetings to all members of funding bodies. Simcoe County Administration Centre, Midhurst, Ontario LOL 1XO Phone No. (705) 728-4784 Fax No. (705) 728-6957 Website: www.sprinj:jwater.ca E-mail: info@sprinQwater.ca l.ltr:~ J1~ ~i~~ ~. ~ V~ zt.~ fl{J TOWNSHIP OF SPRING WATER January 21, 2005 The Hon. John Gerretsen Minister of Municipal Affairs and Housing 777 Bay Street, 17th Floor Toronto, Ontario M5G 2E5 Dear Minister Gerretsen: RE: Impact of Population Growth on Royal Victoria Hospital (Barrie) Budget The political representatives of the Royal Victoria Hospital (RVH) Board of Directors wish to express their growing concern over future development plans in South Simcoe. Fundamentally, we are concerned that these plans neglect to take into account the substantial pressures placed on hospitals as a result of such rapid population expansion. According to a Hemson Consulting report entitled The Growth Outlook for the Greater Golden Horseshoe, released this month by the Ontario Growth Secretariat, the County of Simcoe is growing at an unprecedented pace. Indeed, the current population of 390,000 inhabitants is projected to reach anywhere from 635,000 to 690,000 by the year 2031. Given these figures, the Implications for RVH as a regional health centre are both obvious and alanming. Royal Victoria Hospital Is presently at 96 percent capacity and, by the Ministry of Health's own calculations, Is 100 beds short of what is required to meet the needs of the area. On those increasingly frequent days when there are no empty beds, admitted patients are forced to wait on stretchers in the hallways of the Emergency Department, surgeries are deferred or cancelled, and waiting lists grow ever longer. Instead of being provided with additional funding, RVH is being asked to cut millions of dollars from its budget. For the past four months, RVH has been in the process of drafting a Balanced Budget Plan (BBP). This process has been successful in reducing the projected 2004-05 deficit from $29 million to $16 million, and also identifies $3.6 million in revenue-generation efficiencies over the next two years. Nevertheless, the Ministry of Health and Long Term Care continues to demand that Ontario hospitals balance their books by March 31, 2006 without negatively impacting patient care. -2- Given the Increasing healthcare demands stemming from the staggering population growth in our region, it would be impossible for RVH to cut its budget without having a drastic and negative effect on patient care. This prospect is entirely unacceptable. We firmly believe that planning growth should be linked to funding for those hospitals that are contending with unparalleled increases In service demands. The Ministry of Municipal Affairs and Housing can playa key role in coordinating this sensible solution. Access to timely, quality hospital care Is a right that all Ontarians expect and deserve. Under the current funding formula, this right is being eroded in our region. Accordingly, we request that your government recognize the need for healthcare demands to be taken into consideration as part of the planning process In growth areas. Clearly, any future plans for population expansion must also Include additional resources for regional health centres such as Royal Victoria Hospital in Barrie. We look forward to receiving your response regarding this important matter. Sincerely, Tony Guergis Sprlngwater Rick Newlove Essa Harry Hughes Oro-Medonte Barbara Baguley Innisfil David Guergis County of Simcoe !cpb cc: The Hon. Dalton McGuinty, Premier of Ontario TOWNSHIP OF ORO - MEDONTE REPORT ON TAX ARREARS AS AT DECEMBER 31,2004 2004 2003 TAXES PENAL TV & TOTAL TAXES PENAL TV & TOTAL INTEREST INTEREST BALANCES OUTSTANDING Current year 1,382,414 77,204 1,459,618 1,165,252 66,411 1,231,663 Arrears - 1 year 448,655 59,856 508,511 399,091 50,650 449,741 Arrears - 2 years 154,265 30,670 184,935 135,682 24,009 159,691 Arrears - 3 years & prior 48,776 12,352 61,128 61,767 9,198 70,965 2,034,110 180,082 2,214,192 1,761,792 150,268 1,912,060 Total current taxes ols as % of total taxes levied 5.99% 5.41% Total ols as % of total taxes levied 9.60% 8.88% Total taxes levied 23,061,588 21,531,910 Number of properties 2 years or more in arrears 128 115 prepared January 4, 2005 by Paul Gravelle, Treasurer Dept. Report No. To: Prepared By: ADM 2005-006 Committee of the Whole Marilyn Pennycook, Clerk Subject: Department: Council Administration Request for Changing of C.ofW. Name of Public Highway- Date: Leigh Road Januarv 26, 2005 Motion # R.M. File #: Date: RolI#: TOWNSHIP OF ORO-MEDONTE REPORT II BACKGROUNDANAL YSIS: ~ At the Committee of the Whole meeting on December 8, 2004 correspondence was received from the SOKIL Property Owners Association regarding the possibility of renaming Leigh Road in Plan 1464 to be more In keeping with the Ukrainian names of the other streets in this subdivision (Attachment #1). The possibility to rename Leigh Road to Dnipro Boulevard Is the subject ot this report. In 1991, Shewchenko Crescent formed both an east west road and also a north south road which would potentially have duplicate numbers and cause confusion for emergency services. In order to ensure that the existing duplication of names did not cause confusion in relation to emergency services, By-law 91-60 was adopted by Council on August 26, 1991. This by-law provided for the changing of the name of the north-south portion of Shewchenko Crescent to Leigh Road and for the changing of the name of the east-west portion of Shewchenko Crescent to Shewchenko Road (Attachment #2). In accordance with the requirements of the Municipal Act at that time, notification of the proposed name change was posted In the local newspapers for four consecutive weeks and a deputation to obtain public input was held at the Council meeting on August 26 prior to the adoption of the by-law. The names chosen in that by-law were those honouring men who had lost their lives in World War I and World War II and are Identified on the former Township of Oro cenotaph at the Old Town Hall. In February 1995 the Township adopted a policy regarding Street Naming. This policy indicates that in changing the name of a street, consideration be given to one of five options. In reviewing these options the changing of Leigh Road to Dnipro Boulevard would not appear to satisfy any of these requirements. The previous renaming of Shewchenko Crescent by By-law in 1991 would continue to satisfy the requirements of the street naming policy in accordance with subsection 1 (d). On the basis of the above, it is recommended that: 1. The SOKIL Property Owners Association be advised that the proposed name of Dnlpro Boulevard does not comply with the Township's Street Naming Policy; 2. That the association be provided a copy of the Township's Street Naming policy and be requested to consider an alternative name that complies with the Street Naming policy; and 3. That they be advised that all costs associated with any street name changes will be the responsibility of the Association. II RECOMMENDATIONS: II 1. That Report No. ADM 2005-006 be received and adopted; 2. That the SOKIL Property Owners Association be advised accordingly. Respectfully submitted, ;, '"). (\ . i'7f~~p\~Y .v--Y~ CtJlyn penn~bo{)' Clerk - 2 - o .~QEi~L PropcrrlJ Oumers~iati(>>J SOKIL Property Owners Association 145 Evans Ave. Suite 200 T oronio, Ontario M8Z 5X8 At tachmen t #1 November 7, 2004 Ms. Ruth Fountain Councillor Ward 5 - Oro Medonte Township 148 Line 7 South Oro, Ontario LOL2XO Dear Ms. Fountain: I am writing to you on behalf of the Soki! Property Owners Association and Its 100 property owners. As you may be aware, our small community is located within the village of Hawkestone, and Is associated with the Ukrainian National Federation (UNF) property located near the lake shore. Since the establishment of our community in the early 1960's, our association has been responsible for road maintenance, water distribution, and other such Infrastructure issues. The township has takell' responsibility of winter maintenance as a resuff of the growing population of pennaoenL>esidentsjl101.J1:- subdivision, but to date this has been the extent of the townships Involvement in our community. When the subdivision was created in 1962, our association, together with the UNF, named the newly created streets in accordance with Ukrainian history and geography. These names have, for the most part, been transferred to the official plan for the village. Our concern, however, is with the seemingly unilateral naming of what is currenlly known as Leigh Street, which was originally part of Shewchenko CrescenL (See Attached Map) In previous consultations with the township, our association has been infonned that the name change was due to the fact that the street itself was not part of a crescent, and would cause confusion for emergency response and future planning requirements. This is an understandable reason and has been accepted by the community. What is concemlng Is the lack of consultation with our association or the UNF over the selection of the new name for the road. "Leigh" does not reflect the history and background of this community, nor does it represent our collective contribution to the overall Oro-Medonte community. The road and water system of this community is the responsibility of the SOKIL Property Owners Association, and of the UNF, and as a result it is our belief that the township should have consulted us on the matter of changing the name of any street in our community. This issue has been brought before the Property Owners Association Executive on numerous occasions from various members of the community, and an official motion was passed to request that the township change the name of the street at our last annual meeting. Our request is that the township of Oro-Medonte renames Leigh Sl in accordance with the naming of the other streets In our community. The association is proposing that Leigh Sl be renamed Dnipro Boulevard after the Dnipro River In Ukraine. The Dnipro River is one of the largest rivers in Europe, and much like the street in our community which runs through the geographic center of our village and ends near the shore of lake Simcoe, the Dnipro runs through the middle of Ukraine, where it joins the Black Sea. The liver has great historical significance not only for Ukraine, and the majority of our community members, but also for all of Europe. It is my hope that you, as our representative, will bring this issue before the town council for approval. We have the support of our entire membership of 100 property owners as well as the Ukrainian National Federation, and we would be very grateful for the township's support on this matter. Should you have any further questions, comments or concerns please feel free to contact me at any time. I look forward to hearing from you on this matter at your earliest convenience. Respectfully, ?;;~ Slawko Borys President - Sokil Property Owners Association 484 Line 11 S. Hawkestone Ontario, LOL no 705-487-5112 - oresident@sokilviflaae.com . Page 2 November 7, 2004 /" 'ff, iiJ.' '" tJ. '" HAW K e'" s Figure 1 Sokil Subdivision - Village of Hawkestone. Leigh SI between Shevchenko Rd. and Taras Blvd to be renamed Dnipro Boulevard. " :i ~ Ii Ii ,'. 'il II , I I i I II .. II ii Ii 'I ]i I I' " II II I II 'i i I ii ,I 'I Ii ii :\ :i I I :'1 II q !I Ii I ji ii :1 11 I I II II ~ il II Ii ii II I. I I I I At ROADS RENAMING BY-LAW NO. 91-60 A BY-LAW OF THE CORPORATION OF THE TOWNSHIP OF ORO TO PROVIDE FOR THE CHANGING OF NAMES OF CERTAIN PUBLIC HIGHWAYS IN THE TOWNSHIP OF ORO. WHEREAS there exists duplication of names for certain public highways in the Township of Orc; and WHEREAS duplication in the narni~g of public highways causes confusion and may, in relation to emergency situations, pose a public danger; and WHEREAS in the interest of public safety, Council Corporation of the Township of Ore deems it necessary to duplication of names for public highways; and for the eliminate WHEREAS section 210 (105) of the Municipal Act, R.S.O. 1980, Chapter 302, provides authority for councils of Local Municipalities te pass by-laws for changing the names of public highways having fulfilled the public notice requirements; and WHEREAS Council deems it appropriate to honour the men who lost their lives in World War I and World War II have utilized these names in this renaming by-law; ~ow THEREFORE the council of the Corporation of the Township of Ore enacts the following: 1. Schedule "A" attached, forms part of this by-law 2. The name for the public highway shown in Column 1 to Schedule "A" shall, on the date this by-law takes effect, be changed to the name shown in Column 2 to Schedule "All. 3. The names for the public highways shown in Column 2 to Schedule "A" shall be affixed at every affected intersection thereof on public property except that where it is not practical to affix the name on public property it shall be affixed on private property. 4. This by-law shall take affect and come into force on the date of registration in the Registry Division for Simcoe. BY-LAW READ A FIRST AND SECOND TIME, THIS 26TH 1991. DAY OF AUGUST BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS AUGUST 1991.. 26TH DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO ~ ?/~b0~ Reev~ - Ro ert E. Drury Att:~ Robert W. Small t #2 " .- SCHEDULE itA" Column 1 1.BLOCK Ie' PLAN 712,CONC.4 2.BLOCK 'D' PLAN 712,CONC.4 3.BAYVIEW ROAD PLAN B19,CONC. 4 4.BAYVIEW AVENUE PLAN 864,CONC.14 5.BAYVIEW AVENUE PLAN 627,CONC.8 6.BLOCK IZ' PLAN 808,CONC.6 7.BLOCK 'X' & 'y' PLAN 80B,CONC.6 a.SHEWCHENKO CRESCENT PLAN 1464,CONC.l1 9.GRANDVIEW ROAD & BAYVIEW AVENUE PLAN 1291,CONC.9 GRANDVIEW ROAD PLAN 1291,CONC.9 PARK AVENUE PLAN 1291,CONC. 9 'ROAD ALLOWANCE' PLAN 1291, CONC.9 10. 'ROAD ALLOWANCE' PLAN 1464,CONC.11 11. OLD HIGHWAY 11 OFF OF LINE 6 CONC.6 & 7 12.0LD HIGHWAY 11 OFF OF LINE 8 CONC.8 & 9 - Column 2 Forrester Road Burton Road Brambel Road Foch Avenue Ice Road Pine Lane Balsam Lane Shewchenko Road & Leigh Road Grandview Crescent Mitchell Road Lakeshore Road Dicker Lane Pugsley Lane & Main Street Guest Road Ross Road . ^ It - .' ..., '. SCHEDULE "A" (CONT) 13.TRESPASS ROAD PLANS 860 & 864, CONC. 14 Lakeshore Road 14.WINDSOR ROAD PLAN 807,CONC.6 Lakeshore Road 15.STATION STREET PLAN 755,CONC.7 16.ROAD ALLOWANCE BETWEEN LOTS 25 & 26 (WEST HALF), CONC. 9 Lakeshore Road Springhome Boulevard 17.ROAD ALLOWANCE BETWEEN LOTS 25 & 26 ( EAST HALF), CONC. 9 Lakeshore Road IS.GEORGIA STREET PLAN 807,CONC.6 McHugh street 19.ROAD ALLOWANCE PLAN 794,CONC.14 Cook Lane 20.SUGARBUSH CRESCENT PLAN M-368,CONC.7 Sumac Crescent 21.ROAD ALLOWANCE PLAN 798,CONC.8 O'Connell Lane 22.ROAD ALLOWANCE PLAN l04,RANGE 2 Bell Lane 23.0RVALE DRIVE PLAN 627/655,CONC.8 Lakeshore Road 24.ROAD ALLOWANCE CONCESSION 14, LOT 16 INDUSTRIAL PARK Small Crescent Co,--\ AA~bu-kd xl )AM~ ~ ..:Jb/o~ pg. DRAFT January 26, 2005 County of Simcoe Administration Centre 1110 Hwy. #26 MIDHURST, Ontario LOL 1 XO ATTENTION: Ms. Tiina Nautras Contracts and Collection Supervisor Re: Waste/Recvclinq Collection within the Township of Oro-Medonte Dear Ms. Nautras: During the Committee of the Whole Meeting of January 12, 2005, members raised several concerns with regards to the collection of waste and recycling within the Township of Oro-Medonte. Residents of the Township have made their Council representatives aware of the apparent lack of information with respect to cancellation protocols and the dissemination of cancellation information to residents. As well, reservations relating to the performance of the contractor in making these collections and the safety aspects in truck operation (excess speed, placement of blue boxes, garbage cans and lids after collection) were mentioned. In an attempt to communicate more effectively with our residents, I would request, on behalf of Council, that the County . clarify what determines cancellation of collections, . clarify what procedures are in place to make residents aware of cancellations (i.e. which local media are made aware of cancellations) . clarify any monitoring procedures with respect to safety aspects of collection by the contractor On the matter of tag distribution, several outlets are available in the Township. However, some small business operators have expressed reservations with the requirement that they must front end the sale of tags. Reconsideration of this policy and the limits it places on the number of distribution centres for tags is respectfully requested. ...I...... ... \UC -d- ,.I I would like to mention that Councillor Ralph Hough has had occasion to call the County Service Centre with respect to this matter and has spoken to Lesley who was most helpful in answering his queries to the best of her ability. It would be appreciated if Councillor Hough's comments could be considered in your response. For further information, he can be reached at 835-2770 or e-mail ralph. houqh@oro-medonte.ca. Thank you for your attention to this matter; your earliest response would be appreciated. J. Neil Craig Mayor c.c. Members of Council TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE EES2005-01 Keith Mathieson Subject: Department: Council Thomas Oscar Chillman - Engineering and Site Plan Agreement - Part of Environmental Services C.ofW. the West '12 of Lot 26, Date: Concession 8 - Being all of Januarv 19, 2005 Motion # PIN #58559-0030 (Lt) - Roll R.M. File #: #010-009-4110 D11-14174 Date: RolI#: 010-009-4110 II BACKGROUND: I Mr. Chillman is proposing to construct a 40' x 30' addition to an existing garage at 971 Line 7 South. II ANALYSIS: ~ Mr. Chillman's Site Plan application was presented to the Site Plan Committee on January 14, 2005. Neither the Committee nor Township staff have any concerns with Mr. Chill man's proposa1. II RECOMMENDATION(S): II 1. THAT Report No. EES2005-01 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Mr. Thomas Oscar Chillman to construct a 40' x 30' addition to an existing garage. 3. THAT the Clerk prepares a By-law for Council's consideration. 4. AN AT Mr. Chillman be notified of Council's decision. ~ JY1 &, / ~o\~ Keith leson Director of Engineering and Environmental Services January, 2005 By-Law No. 2005- APPENDIX "A" SITE PLAN AGREEMENT - between - THOMAS OSCAR CHILLMAN - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Part of the West Y, of Lot 26, Concession 8 Being all of PIN #58559-0030 (Lt) Roll #010-009-4110 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE Section 1 Section 2 Section 3 Sed ion 4 Section 5 Section 6 Sed ion 7 Section 8 Section 9 Section 10 Schedule "A" Schedule "8" Schedule "C" Schedule "D" THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Covenants by the Owner Covenants by the Township Development Restrictions Development Changes Security Compliance Co-operation Binding Eftect Severability of Clauses Save Harmless SCHEDULES Legal Description of Lands Site Plan Deeds and Easements to be Conveyed Itemized Estimate of Cost of Construction 2 SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of accordance with Section 41 of the Planninq Act. 2005, in BETWEEN: THOMAS OSCAR CHILLMAN Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit a 40' x 30' addition to an existing garage on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows; , 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall. prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1,000,00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor fhat the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit a 40' x 30' addilion to an existing garage described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: 4 '6 a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan. attached hereto as Schedule "B". b) Liqhtinq All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use andlor roadway, not to cause interference in any way. c) Parkinq Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storaqe No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound. as identified on Schedule "B". e) Garbaqe Storaqe The Owner agrees to provide suitable storage areas for garbage and waste. as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Landscapinq The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. g) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and sillation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properfy recorded. Such amendments may take the form of a re9istered Amending Agreement, an unregistered A9reement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5 5. SECURITY Prior to signing the Agreement, Ihe Owner will deposit, with Ihe Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "0" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "0" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be In addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 325 of the Municipal Act, R.S.O. 1980, Chapter 302, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 6 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns ot the parties hereto, and upon Ihe lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on titte. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED 7 ) ~:rL/~~ ) Owner: Thomas Oscar Chillman ) ) ) ) ) ) ) ) ) ) The Corporation of the ) Township of Oro-Medonte ) ) per: ) ) ) ) J. Neil Craig, Mayor ) ) ) ) Marilyn Pennycook, Clerk ) SCHEDULE" A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro.Medonie and Thomas Oscar Chillman. LEGAL DESCRIPTION OF LANDS Part of the West Y, of Lot 26, Concession 8, being all of PIN #58559-0030 (Lt), Roll #010-009-4110. 8 NOTE: SITE PLAN SCHEDULE"B" It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Thomas Oscar Chill man. Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. 9 SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Ora-Medonte and Thomas Oscar Chillman. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP NIA 2.0 DRAtNAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP NIA 10 SCHEDULE "0" NOTE: 11 is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Thomas Oscar Chillman. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION 1. ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required under the terms of this Agreement, as noted in Sections 5 and 1 f) herein. $1,000.00 (refundable deposit) II I TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: PD 2005-002 Committee of the Whole Andria Leiah, MCIP, RPP Subject: Department: Council Zoning By-law Amendment Planning C.ofW. for Tom Chillman Concession 8, West Part of Lot 26 (Oro) Date: Motion # January 18, 2005 Date: R.M. File No. D14013813 I' ~ BACKGROUND: An application was submitted by Mr. Tom Chillman to amend Zoning By-law 97-95 to recognize an existing commercial business on a property located at 971 Line 7 South. This business, which involves the rental, repair and storage of fish huts has apparently been in business on this property since 1967. The property is currently the site of a single detached dwelling, four detached structures and numerous ice huts related to the commercial business on the lot. The existing use of the property is not recognized in the Township of Oro-Medonte Official Plan or By-law 97-95. However, as the use legally existed on the property prior to the passage of the first Township of Oro Zoning By-law in February 1974, the use is considered to be a legal non-conforming use. The purpose of this report Is to consider the proposed Zoning By-law Amendment application submitted by Mr. Chillman. - II ANALYSIS: Section 010.2 of the Official Plan indicates that permitted uses on lands designated Shoreline are: single detached dwellings, existing marinas, small-scale commercial useS such as convenience stores, pubic parks, bed and breakfast establishments and home occupations. The only other policy In Section D10 which deals with commercial uses is Section 010.5, which deals with new convenience retail stores. This section indicates that new convenience retail stores may be permitted within the Shoreline designation subject to an amendment to the Zoning By-law. On the basis of the list of permitted uses In Section 010.2 it would appear that any small-scale commercial use is permitted within the Shoreline designation. Any such use would require a rezoning which Mr. Chill man has submitted. On the basis of the above, the consideration of a zoning request to recognize the existing legal non-conforming use and provide for its expansion can be considered in accordance with both the Township and County Official Plans. Permitted uses in the Local Commercial Zone are extensive and given the nature of the shoreline area, it would not be appropriate to permit all of the uses permitted by this zone on the subject property. On this basis, the following uses would be permitted through the exception on this property: Fish Hut Rental Establishment, Accessory Single Detached Dwelling, Convenience Retail Store, and Business Offices. A new definition will be added to Zoning By-law 97-95 for a '1ish hut rental establishmenf' as set out below: "Means a premises where fish huts are rented to the traveling public, stored and repaired." The submission of the application provided Council with an opportunity to require the entering into of a site plan agreement which would deal with such issues as landscaping, parking and lighting on the property. The intent of entering Into a site plan agreement would be to ensure that the use has minimal impacts on adjacent land uses. The Site Plan Application was submitted by the applicant and is now being recommended for approval, a matter being reviewed In a separate report from the Director of Engineering and Environmental Services. The required public meeting for the Zoning By-law Amendment was held on December 13, 2004 at which time no concerns were raised that required further review. The proposed Zoning By-law Amendment has been circulated to staff and the appropriate agencies and no comments have been received that do not support the proposed Zoning By-law Amendment. The proposed Zoning By-law Amendment would conform with the intent and policies of the Oro- Medonte Official Plan and the County of Simcoe Official Plan. On this basis, it is recommended that the attached Zoning By-law Amendment be given favorable consideration by Council concurrently with the adoption of the Site Plan Control By-law recommended by the Director of Engineering and Environmental Services. 2 , . , II RECOMMENDATION (5): 1. THAT this report be received and adopted; and 2. That a zoning by-law amendment for Thomas Chillman, that would rezone the lands described as West Part of Lot 26, Concession 8 (Oro), on Schedule A4 of Zoning By- law 97-95, as amended from the Shoreline Residential (SR) Zone to the Local Commercial Exception 159 (LC*159) Zone be given favorable consideration; and 3. That the Clerk bring forward the appropriate by-law for Council's consideration. Respectfully submitted, --~{~ -t~. Andria Leigh, MCJ1>, RPP Director of Planning C.A.O. Comments: Date:~ C.A.O. ~ J Dept. Head 3 THE CORPORATION OF THE MUNICIPALITY OF ORO-MEDONTE BY-LAW NO. 2005-005 Being a By~law to change the zoning on lands within Concession 8, West Part of Lot 26 (Orc) now in the Township of OrowMedonte (Chillman - Roll # 43-46-010-009-41100-0000). WHEREAS the Council of the Corporation of the Township of Orc-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, 8.8.0. 1990, c.P.13. AND WHEREAS Council deems it appropriate to re.zone the lands to permit the development of small scale commercial uses, in accordance with Section 010 of the Official Plan AND WHEREAS Council deems it appropriate to place the subject land in a zone with land use requirements that are better suited for the subject lot; NOW THEREFORE the Council of the Corporation of the Township of Ora-Medonte enacts as follows: 1. Schedule 'A4' to Zoning By-law No. 97-95 as amended, is hereby further amended by changing the zone symbol applying to the lands located in Concession 8, West Part of Lot 26, in the former geographic Township of Ora, now in the Township of Ora-Medonte, from the Shoreline Residential (SR) Zone to the Local Commercia! Exception (LC~159) Zone as shown on Schedule 'A.1' attached hereto and forming part of this By-!aw. 2. That subsection 7 of By-law 1997-95 is hereby amended by the addition of the fonowing subsection: 7.159 '159 - CONCESSION 8, WEST PART OF LOT 26 (FORMER ORO) Notwithstanding any other provision in this By-law, only the following uses are permitted on lands denoted by the symbol ~159: Fish Hut Rental Establishment; Accessory Single Detached Dwelling; Convenience Retail Store; Business Offices_ 3. That subsection 6 of By-law 1997-95 is hereby amended by the addition of the following definition: Fish Hut Rental Establishment Means a premises where fish huts are rented to the traveling public, stored and repaired, 4, Schedule "A-1", attached, forms part of this By-law. 5. This By-law shaH come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. READ A FIRST AND SECOND TIME on the _ day of 2005. READ A THIRD TIME and finally passed this _ day of 2005. J, Neil Craig, Mayor Marilyn Pennycook, Clerk Schedule 'A_" to By-Law This is Schedule 'A-I' to By-Law 2004-005 passed the day of f Mayor J. Neil Craig ~ N Clerk Marilyn Pennycook LANDS SUBJECT TO THE REZONING t LAKE SIMCOE 50 0 50 MeIers !""I ! Township of Oro-Medonte . Dept. Report No. To: Prepared By: PD 2005-003 Committee of the Whole Andria Leigh Subject: Department: Council Zoning By-law Amendment Planning for Residential Care Homes C.ofW. Date: Januarv 18, 2005 Motion # A.M. File #: Date: RolI#: TOWNSHIP OF ORO-MEDONTE REPORT II BACKGROUND/ANALYSIS: II OPA #17, adopted by Council in August 2003, included new policies on Residential Care Homes, Correctional Residential Care Homes and Crisis Care Facilities. In order to implement these policies, it is proposed to amend the Township's Zoning By-law to permit Residential Care homes in any zone that permits residential uses and to specifically prohibit Crisis Care Facilities, Treatment Centres and Correctional Residential Care facilities unless they are specifically permitted by Council. This matter is being brought before Council at this time since there is interest in developing a Residential Care Home in the Township. In order to implement OPA #17, the existing definition for "Community Residential Facility" is required to be deleted from Zoning By-law 97-95 and new definitions for "Correctional Residential Care Homes", "Crisis Care Facilities", and "Residential Care Homes" are required to be added to the by- law. The proposed definitions, attached, are consistent with definitions utilized in a number of municipalities across the Province. (Attachment #1) In order to proceed forward, a public meeting is required in accordance with the provisions of the Planning Act to obtain input on the proposed changes. As this is a general amendment, the notice would be circulated through the newspapers. It is therefore recommended that Council authorize the scheduling of the Public Meeting to proceed forward in this matter. ~ J '>0,_ .. 'y'" ~ REC~MMENDATION(S): , 1. THAT Report No. PD2005-003 be received and adopted; and 2. That the General Zoning By-law Amendment for Residential care Homes proceed to a Public Meeting in accordance with the requirements of the Planning Act. Respectfully submitted, .~J-:- ~ Andria Leigh, MCIP, RPP Director of Planning C.A.O. Comments: f!=<J-b /, . ~ Date: \ . "; 0 ~ C.A.O. Dept. Head - 2- . Attachment #1 Proposed Care Home Definitions to be added to Zon!n!:! By-law 97-95. as amended "Correctional Residential Care Home" means a dwelling unit used for the accommodation of up to ten persons, exclusive of members of the staff of the operator, who are serving a sentence imposed by a court or who are on probation or parole, and who are living under the supervision of staff who are present at the dwelling unit at all times. Such a residential care home is required to be licensed, approved or supervised and/or funded by the Province of Ontario or the Government of Canada, Without limiting the generality of the foregoing, a Correctional Residential Care Home includes Children's Detention Homes and Phase 1 Open Custody Residences under the Children and Family Services Act or amendments thereto, Phase 2 Open Custody/Open Detention Residences and Community Resource Centres under the Ministry of Correctional Services Act or amendments thereto, and Halfway Houses for Ex-Offenders under the Charitable Institutions Act or amendments thereto, but does not include Community Residential Centres of Community Correctional Centres which are operated by the Federal Government under Corrections Canada. "Crisis Care Facility" means a dwelling unit used for the accommodation of up to ten persons, exclusive of members of the staff of the operator who require temporary, emergency shelter and aid for a short period of time or who are undergoing treatment for or recovering from substance abuse, and who are living under the supervision of staff who are present at the dwelling unit at all times. Such a residential care home is required to be licensed, approved or supervised and/or funded by the Province of Ontario or the Government of Canada. Without limiting the generality of the foregoing, a crisis care facility includes shelters for youth, shelters for elderly persons, shelters for the homeless and Halfway Houses for Alcoholics under the Charitable Institutions Act or amendments thereto, "Residential Care Home" means: a) a dwelling unit used for the accommodation of three to ten persons exclusive of members of the staff of the operator, who by reason of their emotional, mental, social, or physical condition or legal status require a group living arrangement for their well being, and who are living under the supervision of staff who are present at the dwelling unit at all times. Such a residential care home is required to be licensed, approved or supervised and/or funded by the Province of Ontario or the Government of Canada; or, b) a dwelling unit with five or more foster children under the care of a foster care operator who is licensed or approved under Provincial Statute; or, c) a dwelling unit used for the temporary accommodation of up to ten care-givers who require rest and relaxation in a quiet setting. - 3 - TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Committee of the Prepared By: PD2005-004 Whole Andria Leigh, RPP Subject: Department: Council Moon Point Development Planning Corp. - 2004-0PA-02, C.ofW. 2004-ZBA-09, and 2004- Date: SUB-01, Concession 3, Januarv 17, 2005 Motion # Part of Lots 15 & 16 R.M. File #: (Orillia) D12013640 Date: Roll #: 030-012-42700 II BACKGROUND: II The purpose at this repor! is to provide Council with an update on the applications submitted by the Moon Point Corporation on April 6, 2004. As Council will recall, the applications for Official Plan Amendment, Plan of Subdivision and Re-zoning relating to the Moon Point Corporation property were refused by Council on June 23, 2004 (Motion CW-26). Following this refusal, the landowner appealed Council's decision to the Ontario Municipal Board. On January 4, 2005, the landowner withdrew their appeals of Council's decision. The Moon Point Corporation withdrew their appeals of Council's decision on the basis that Council had decided to amend the shoreline policies contained in Official Plan Amendment No. 17. The effect of the revisions to the shoreline policies is that It provides the basis for the consideration of a revised Moon Point Corporation applications submitted January 2005. The revised shoreline policies were adopted by Council on December 1, 2004 and are now at the County of Simcoe for approval. It Is expected that the Corporate Services Committee of the County of Simcoe will be making a decision on these revised shoreline policies in February 2005. Given the withdrawal of the appeal and the Council adoption of revised shoreline policies, this report recommends that Council now authorize the Planning Department to schedule a public meeting under the Planning Act!o obtain public input on the three applications. 1 The balance of this report provides an overview of the development applications and the planning policies that apply. It should be noted that the application has been amended by the deletion of the four back lots originally proposed on the property. It is now proposed that 14 shoreline lots, accessed by a new public road, be created Instead. A copy of the revised plan Is attached for Council's information (Attachment #1). OVERVIEW OF PROPOSAL The application applies to lands legally described as Part Lot 15 and 16, Concession 3, and part of the Road Allowance between Lots 15 and 16, Concession 3 (as closed by Township of Orillia By-Law No. 1284, Ins!. No. NS014786, confirmed by County of Simcoe By-law No. 1901, Ins!. No. NS014787, and approved by order in Council Dated July 30, 1935, Ins!. No. NS014788), Geographic Township of Orillia Southern Division, in the Township of Oro-Medonte, County of Simcoe. The intent of the proposed Official Plan Amendment Is to redesignate the lands to "Shoreline". The Intent of the proposed Zoning By-law Amendment is to rezone the lands as "Shoreline Residential". The subject lands are located on the shore of Lake Simcoe approximately 600 metres southeast ot the City of Orlllia municipal boundary. Figure 1 in the Planning Report submitted by The Jones Consulting Group shows the location of the 25.01 ha (61.8 acre) property (Attachment #2). The property has approximately 800 metres of shoreline frontage and 670 metres of frontage on Moon Point Drive. The proposed Plan of Subdivision is located on the eastern portion of the property and occupies 9.66 hectares with approximately 675 metres of shoreline frontage. These lands are currently vacant and are wooded. In terms of slope, the lands proposed for development slope trom west to east. The retained parcel would occupy 15.35 hectares on the western portion of the site and would continue to be used as the Youth Leadership Camp. The proposed Plan of Subdivision Is surrounded by the following land uses: . North - . West- . South - . East- Lake Simcoe and the City of Orillia . the existing camp which Is comprised of a dining hall, change rooms, cabins, lodge and equipment sheds forested areas, Isolated pockets of field crops and shoreline residential lots along the shore of lake Simcoe Lake Simcoe It is proposed to develop 14 residential lots to be accessed by an internal road, which connects to Moon Point Road. The proposed lots with frontage on Lake Simcoe have varying street frontages ranging from 18 to 42 metres. The proposed shoreline frontages range from 47 to 61 metres. The minimum lot area Is 0.6 hectares. The lots will be privately serviced by well and septic systems and according to the Environmental Impact Statement prepared by Greenland Consulting Engineers, stormwater will be conveyed to Lake Simcoe by drainage ditches and swales. 2 SUMMARY OF TECHNICAL DOCUMENTS A number of technical reports have been submitted In support ot the applications. A brief description of each is below: Environmental Impact Statement & SWM and Natural Heritage Study - Prepared by Greenland Consulting Engineers The purpose of this report and the associated appendices Is to identify the effect the proposed development might have on the natural environment within and surrounding the site. The documents also make conclusions regarding the preservation of natural landscapes and how stormwater can most effectively be accommodated on site. The report concludes that the property can be developed without significant negative impacts on the features and functions of the property by using mitigation measures to control impacts. This report was provided to the Lake Simcoe Region Conservation Authority (LSRCA) tor reviewed on behalf of the Municipality. Written comments have been received from LSRCA and revisions to the study have been provided to the LSRCA for further consideration. It is anticipated that the issues and questions raised by the LSRCA will be dealt with prior to the holding of the public meeting. However, It should be noted that the LSRCA has not raised any Issues with respect to the principle of development. Instead, the issues raised are fairly technical in nature, with many being possibly resolved as condition of Draft Plan approval. Rural Servicing Study - Prepared by Rural Development Consultants Limited The Rural Servicing Report addresses the feasibility of the development of the 9.66 hectare site on private well and septic systems. The report concludes that soil and water table levels are not suitable to support the construction of in-ground leaching beds and that raised tile fields may be constructed on the property. II ANALYSIS: II Oro-Medonte Official Plan The subject lands are designated Restricted Rural In the Oro-Medonte Official Plan. It is proposed that the lands be designated Shoreline. The vision of the Official Plan recognizes that the Township's open, relatively natural and rural character is the quality that residents value most about their community. Section A2.3 of the Official Plan states that one of the primary principles of the Plan is to consolidate rural development In existing settlement areas to protect the character ot rural areas. In addition, it adds, "to ensure that there is a clear spatial delineation between the Barrie and Orillia urban areas and the rural and agricultural area of Oro-Medonte, new development adjacent to either City shall be restricted to agricultural and agriculturally-related uses." Although the proposed residential development Is located close the Oro-Medonte/City of Orlllia border, the two areas would most likely never be joined by residential development. To the northeast ot the property are low, swampy lands that are unsuited for development. The presence of these lowlands within the City of 3 Orillia will ensure that a clear spatial delineation is maintained between the built form of Orillla and Oro- Medonte. The proposed development, if approved, would not conform to Section D10.3.8 of the current Official Plan (Limits ot Shoreline Development.) The existing policy regarding shoreline development Is very restrictive, as it does not permit any development In the Shoreline designation without a review ot the entire Shoreline designation. OPA #17, as modified by Council on December 1, 2004, now proposes to change the policy regarding development in shoreline areas to read as follows. The further expansion of the shoreline development area onto lands that are not designated Shoreline is not permitted by this Plan. Exceptions may be granted through the approval of an Official Plan Amendment if the expansion is small in scale and is focused on the shoreline or is considered to be infilling. Inlilling is defined as development that abuts a developed area on two sides and/or is located within a block of land that is surrounded by public roads on at least three sides. The creation of strip development across from existing development on existing public roads is not contemplated by this Plan. Council may consider such minor amendments to the Official Plan to re-designate lands for such limited shoreline development, provided Council is satisfied that: a) the lots will have an area of 0.6 hectares or greater; b) the majority of the existing tree cover on the proposed lots is retained and protected as part of the approval process; c) the development is compatible, in terms of scale, density and character, with existing development; d) the proposed lots, if located on the shoreline, have a water frontage of no less than 45 metres; and, e) the lots would conform to the general subdivision and consent policies of this Plan. For Plans of Subdivision that involve the creation of lots with water frontage, only a single tier of lots shall be created, all with water frontage, as set out in Section 010.3.6 of this Plan. In addition, no new lots with direct access to County Roads are permitted. If major development is proposed (which is defined as development that does not meet the above criteria), a detailed review of the entire shoreline area shall be carried out to determine if the proposed location is suitable and appropriate from a growth management perspective. The polley in the Official Plan was revised by OPA #17, because there are logical locations for additional small-scale development in the shoreline area. However, the proposed policy also stresses that a number of issues have to be reviewed to determine the suitability of a redeslgnation. When the existing Official Plan was prepared, only developed lands were designated Shoreline. As a result, the subject property was not designated Shoreline even though It Is located on the shoreline. 4 In addition to the requirement for water access, Section 010.3.6 ot the Official Plan also contains the following criteria. Prior to the consideration of an application for ptan of Subdivision that contains lots that have direct access to and frontage on either take Simcoe or Bass Lake, Council shall be satisfied that: (a) The proposed Plan of Subdivision is of scale and density that is compatible with existing development in the area; (b) The proposed form of servicing is appropriate and agreed to by the Township and the appropriate agencies; (c) Measures to preserve the integrity of the shoreline and the tree cover on the site are included within the Subdivision Agreement and the implementing Zoning By-law; and, (d) Parkland areas are sited at appropriate location to provide access to the shoreline. These parkland areas should be sited adjacent to existing road allowances leading to the lake. With respect to (a) above, the large lots and their location is generally compatible with the scale and density of existing development. In terms of (b) above, the Official Plan requires that all servicing options be reviewed when applications to develop more than 5 new lots are proposed. In this case, given the small size of the development, Its location and size of the lots, the only appropriate means of servicing is by private wells and septic system. With respect to (c) above, the Drat! Conditions, if approved, will require the submission of detailed plans that are designed to minimize tree loss on the site. Lastly, In regard to (d), the location of new parkland adjacent to the road allowance could be considered In this case to enhance the 'public realm" In this area. However, the need for parkland versus cash-in-lieu has yet to be determined and will be the subject of a further report. County of Simcoe Official Plan The subject property Is designated as Rural and Agriculture in the County Official Plan. Two of the goals of the County of Simcoe Official Plan are particularly relevant to the proposed development. The first Is to protect, conserve, and enhance the County's natural and cultural heritage. The second Is to manage growth to achieve lifestyle quality and efficient and cost-effective municipal servicing, development and land use. Both ot these goals promote development In existing settlement areas and away from rural areas of the County. The proposed development conforms with Section 3.6.7 of the County Official Plan, which deals with country residential subdivisions. Country residential subdivisions are permitted under this polley within the Rural and Agricultural designation, provided that they have no more than 40 lots and are located at least one concession block from other country residential development. It is our opinion that the intent of this policy Is to deal with estate development in the rural area and is not intended to apply to the shoreline since the shoreline Is a continuous band of development. If this polley were to apply to the shoreline then in theory, not even one lot could be created in accordance with this policy. 5 Zoning By-law The Shoreline Residential Zone requires minimum lot frontages ot 30 metres. Ten of the proposed fourteen lots have frontages that are less than 30 metres. The proposed lots are pie-shaped, which results in greater frontages on Lake Simcoe (Figure 2). As previously mentioned, frontage on Lake Simcoe range from 47 metres to 61 metres. The large 'lake-frontages' and lot areas of the development help to offset the lot frontages that are undersized. In terms of lot sizes, lots in the proposed development satisfy the minimum lot size requirement of 0.2 hectares In the Zoning By-law. PRIVATE PARK It Is also proposed to recognize the Youth Leadership Camp as a private park in the Township's Zoning By- law. At the present time, this use Is considered to be a legal non-conforming use. It Is our opinion that there Is merit in considering this request since any expansion, in terms of new buildings or structures or additions would require approval from the Committee of Adjustment. Further consideration of this request will be made following the public meeting to determine what level of approval should be given in the zoning by-law. Options include providing the ability to expand as-of-right through the zoning by. law or requiring a re-zoning to facilitate any development. However, it is our opinion at this time that it would be premature to proceed to a public meeting on this aspect of the proposal. AGENCY COMMENTS To date comments have been received from the County of Simcoe, Lake Simcoe Region Conservation Authority, City of Orillia, Simcoe County District School Board, and the Simcoe Muskoka Catholic District School Board. These comments will be formally received at the time of the public meeting and reviewed in a future report to Council. OPTIONS On the basis of this report, Council has two options: Option One - Proceed to a Public Meeting If this option was selected, the application would be further processed and a public meeting under the Planning Act would be held. Following the public meeting, Council will then have an opportunity to determine whether the application should be approved or not approved. Option Two - Request Additional Information It this option were selected, additional information would be required from the applicant before a public meeting could be held. 6 II RECOMMENDATION: ~ For the reasons discussed above, the proposed development is generally consistent with the goals and objectives of the Official Plan. In addition, the proposed development Is at a scale and density that Is comparable to existing development. The applicant has also provided enough information to the Township for the matter to be considered at a public meeting. It Is on this basis that It Is recommended that Option 1 be selected. It Is recognized that the parkland issue remains outstanding. In this regard, It Is recommended that, at the public meeting, parkland options that include either acquiring parkland along the edge of the road allowance to the shoreline or obtaining cash-in lieu be Identified and that public input sought. It Is therefore recommended to Council: 1. That Report PD2005-004 be received and adopted; and 2. That Development Applications 2004-0PA-02, 2004-ZBA-09, and 2004-SUB-01, as amended January 2005, submitted by Moon Point Development Corporation proceed to a public meeting in accordance with the requirements of the Planning Act. Respecttully submitted, --4.-y--e~ Andria Leigh, MCIP, IApp Director ot Planning C.A.O. Comments: Date: I~ C,A.O. Dept. Head 7 rJ1 g r-1 tj IlJ ..- .g cJ) \ \ \ \ \ , \ \ , \ , , , -,/""~" c,/t c:, ,;;, ATT ACHMENT #1 1 ~ w o o 2 ({) ~ w ;:,;:: <( --1 ~ r-1 p.., Z 9 ~ u o r-1 ~ AI ,,......,...- y./ \ , , , \ B , , , , , , \"t __ ~---- ~;:-..--_..~ ~ ---..--.-.... ---------=::;. ..,- /~ -, \ '" .- . .. 801-. .. \.. If ~ \~ \~ \ .t-! \\ J/./ - -- \ /",,' i \ . 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