12 15 2004 Council Minutes
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Wednesday, December 15,2004
TIME: 5:07 p.m.
2003 - 2006 COUNCIL
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAD; Marilyn Pennycook, Clerk; Keith
Mathieson, Director of Engineering/Environmental Services;
Doug Irwin, Records Management Co-ordinator;
Also Present:
None.
1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order,
followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No.1
Moved by Hughes, Seconded by Buttineau
Be it resolved that the following items be added to the agenda for consideration:
12. REPORTS OF MUNICIPAL OFFICERS:
c) Deputy Mayor Hughes, re: Tendering.
Carried.
4. ADOPTION OF AGENDA
Motion No.2
Moved by Hough, Seconded by Hughes
Be it resolved that the agenda for the Council meeting of Wednesday, December 15,
2004 be received and adopted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
....
None declared.
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of December 1, 2004.
Motion No.3
Moved by Hough, Seconded by Buttineau
Be it resolved that the minutes of the Council meeting held on December 1, 2004
be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Warminster Warriors Senior Girls and-Senior Boys Volleyball Teams, Simcoe
County Area 2 Elementary School Championships, Orillia Packet & Times
articles of December 2,2004.
Motion No.4
Moved by Buttineau, Seconded by Hughes
Be it resolved that the correspondence dated December 2, 2004 from Orillia
Packet & Times re: Warminster Warriors Senior Girls and Senior Boys Volleyball
Teams, Simcoe County Area 2 Elementary School Championships be received;
and that a letter of congratulations be forwarded to the teams.
Carried.
b) Congratulatory Message to North and South Yards, December 8,2004.
Motion No.5
Moved by Hughes, Seconded by Hough
Be it resolved that the correspondence dated December 8, 2004 re: ice storm
message of appreciation to the North and South Yards be received.
Carried.
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Council Meeting Minutes- December 15, 2004
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. CONSENT AGENDA CORRESPONDENCE:
a) Barrie Public Library Board, minutes of May 27,2004; June 24,2004; and
September 23, 2004 meetings.
Staff Recommendation: Receipt
b) Lake Simcoe Region Conservation Authority, minutes of October 22,2004
meeting.
Staff Recommendation: Receipt
c) The Corporation of The County of Simcoe, correspondence dated November
24, 2004 re: Two Garbage Bag Limit Effective January 1, 2005.
Staff Recommendation: Receipt and post to the Township's website.
Motion No.6
Moved by Hough, Seconded by Buttineau
Be it resolved that the staff recommendations with respect to the items listed
under "Consent Agenda Correspondence" be adopted as printed:
a) Barrie Public Library Board, minutes of May 27,2004; June 24,2004; and
September 23, 2004 meetings.
Staff Recommendation: Receipt
b) Lake Simcoe Region Conservation Authority, minutes of October 22,2004
meeting.
Staff Recommendation: Receipt
c) The Corporation of The County of Simcoe, correspondence dated November
24, 2004 re: Two Garbage Bag Limit Effective January 1, 2005.
Staff Recommendation: Receipt and post to the Township's website.
Carried.
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
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Council Meeting Minutes- December 15. 2004
12. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. EES 2004-47, Keith Mathieson, Director of Engineering and
Environmental Services, re: Arbourwood Estates, Phase I - Certificate of
Substantial Completion and Acceptance (Aboveground Works) [Refer to Item 16 b)].
Motion No. 7
Moved by Hughes, Seconded by Hough
Be it resolved that
1. Report No. EES 2004-47, Keith Mathieson, Director of Engineering and
Environmental Services, re: Arbourwood Estates, Phase I - Certificate of
Substantial Completion and Acceptance (Aboveground Works) be received and
adopted.
2. That the Township of Oro-Medonte issue the Certificate of Substantial Completion
and Acceptance (Aboveground Works) dated November 8,2004, for Phase I of
Arbourwood Estates.
3. That the Clerk prepare the appropriate by-law for Council's consideration.
4. And Further That the Developer and Township Public Works Superintendent be
notified of Council's decision.
Carried.
b) Report No. EES 2004-48, Keith Mathieson, Director of Engineering and
Environmental Services, re: Sugarbush Development - Phase III, Stage IV-
Sections "A", "B" and "C" [Refer to Item 16 d), e) and f)].
Motion No.8
Moved by Buttineau, Seconded by Hughes
Be it resolved that
1. Report No. EES 2004-48, Keith Mathieson, Director of Engineering and
Environmental Services, re: Sugarbush Development - Phase III, Stage IV-
Sections "A", "B" and "C" be received and adopted.
2. That the Township of Oro-Medonte issue the Certificate of Maintenance and Final
Acceptance (Underground Works) for Sections "A" and "B".
3. That the Township of Oro-Medonte issue the Certificate of Substantial Completion
and Acceptance (Aboveground Works) for Sections "A" and "B" dated November 15,
2004.
4. That the Township of Oro-Medonte issue the Certificate of Substantial Completion
and Acceptance (Underground Works) for Section "C" dated November 15, 2004.
5. That the Clerk prepare the appropriate By-laws for Council's consideration.
6. And That the Developer and Township Public Works Superintendent be notified of
Council's decision.
Carried.
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Council Meeting Minutes- December 15, 2004
c) Deputy Mayor Hughes, re: Tendering.
Discussion.
13. REPORTS OF COMMITTEES:
a) Minutes of the Committee of the Whole Meeting, December 8, 2004.
Motion No.9
Moved by Hough, Seconded by Buttineau
Be it resolved that the minutes of the Committee of the Whole meeting held on
December 8,2004 be received and the recommendations therein be adopted.
Carried.
14. COMMUNICATIONS:
None.
15. IN-CAMERA:
Motion No.1 0
Moved by Hughes, Seconded by Hough
Be it resolved that we do now go In-Camera at 6:10 p.m. to discuss a Personnel
Matter.
Carried.
Motion No. 11
Moved by Crawford, Seconded by Marshall
Be it resolved that we do now Rise and Report from In-Camera at 6:50 p.m.
Carried.
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Council Meeting Minutes- December 15, 2004
a) Jennifer Zieleniewski, CAG, re: Personnel Matter.
To be brought forward at the December 22,2004 Committee of the Whole
meeting.
16. BY-LAWS:
a) By-Law No. 2004-135 A By-law to Appoint An Auditor and to Repeal By-
Law 2001-92.
Motion No. 12
Moved by Marshall, Seconded by Fountain
Be it resolved that a By-law to Appoint An Auditor and to Repeal By-Law 2001-
92 be introduced and read a first and second time and numbered By-law No.
2004-135.
Carried.
That By-law No. 2004-135 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
b) By-Law No. 2004-137 Being a By-Law to Authorize the Issuance of a
Certificate of Substantial Completion and
Acceptance (Aboveground Works) for Arbourwood
Estates Ltd. - Phase I.
Motion No. 13
Moved by Crawford, Seconded by Marshall
Be it resolved that a By-Law to Authorize the Issuance of a Certificate of
Substantial Completion and Acceptance (Aboveground Works) for Arbourwood
Estates Ltd. - Phase I be introduced and read a first and second time and
numbered By-law No. 2004-137.
Carried.
That By-law No. 2004-137 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- December 15, 2004
c) By-Law No. 2004-138 A By-law to Amend By-law No. 2003-125, A By-law to
Establish a Procedure governing the Sale of Land.
Motion No. 14
Moved by Hughes, Seconded by Crawford
Be it resolved that Schedule "A" to By-Law 2003-125 be amended to delete any
reference to sale of land by direct sale for a value over $5,000.00.
Defeated.
Motion No. 15
Moved by Fountain, Seconded by Crawford
Be it resolved that a By-law to Amend By-law No. 2003-125, A By-law to Establish a
Procedure governing the Sale of Land be introduced and read a first and second
time and numbered By-law No. 2004-138.
Carried.
That By-law No. 2004-138 be read a third time and finally passed, be engrossed by
the Clerk, signed and sealed by the Mayor.
Carried.
d) By-Law No. 2004-139
Being a By-Law to Authorize the Issuance of a
Certificate of Maintenance and Final Acceptance
(Underground Works) for Sugarbush Development,
Phase III, Stage IV, Sections A and B.
Motion No. 16
Moved by Fountain, Seconded by Marshall
Be it resolved that a By-Law to Authorize the Issuance of a Certificate of
Maintenance and Final Acceptance (Underground Works) for Sugarbush
Development, Phase III, Stage IV, Sections A and B be introduced and read a first
and second time and numbered By-law No. 2004-139.
Carried.
That By-law No. 2004-139 be read a third time and finally passed, be engrossed by
the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- December 15. 2004
...
e) By-Law No. 2004-140 Being a By-Law to Authorize the Issuance of a
Certificate of Substantial Completion and
Acceptance (Aboveground Works) for Sugarbush
Development, Phase III, Stage IV - Sections A and
B.
Motion No. 17
Moved by Crawford, Seconded by Marshall
Be it resolved that a By-Law to Authorize the Issuance of a Certificate of
Substantial Completion and Acceptance (Aboveground Works) for Sugarbush
Development, Phase III, Stage IV - Sections A and B be introduced and read a
first and second time and numbered By-law No. 2004-140.
Carried.
That By-law No. 2004-140 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
f) By-Law No. 2004-141 Being a By-Law to Authorize the Issuance of a
Certificate of Substantial Completion and
Acceptance (Underground Works) for Sugarbush
Development, Phase III, Stage IV - Section C.
Motion No. 18
Moved by Fountain, Seconded by Crawford
Be it resolved that a By-Law to Authorize the Issuance of a Certificate of
Substantial Completion and Acceptance (Underground Works) for Sugarbush
Development, Phase III, Stage IV - Section C be introduce~ and read a first and
second time and numbered By-law No. 2004-141.
Carried.
That By-law No. 2004-141 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- December 15, 2004
17. CONFIRMATION BY-LAW NO. 2004-136
Motion No. 19
Moved by Marshall, Seconded by Fountain
Be it resolved that a by-law to confirm the proceedings of the Council meeting
held on Wednesday, December 15,2004 be introduced and read a first and
second time and numbered By-law No. 2004-136.
Carried.
That By-law No. 2004-136 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
18. QUESTIONS AND ANNOUNCEMENTS
19. ADJOURNMENT
Motion No. 20
Moved by Crawford, Seconded by Fountain
Be it resolved that we do now adjourn at 6:55 p.m.
Carried.
9~w
r/.jyor, J. Neil f:;;;)
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Council Meeting Minutes- December 15. 2004