12 08 2004 COW Minutes
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TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, December 8, 2004 @ 9:07 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Andria Leigh,
Senior Planner; Paul Gravelle, Treasurer; Keith Mathieson, Director of
Engineering! Environmental Services; Joe Casey, Director of Fire and
Emergency Services; Jerry Ball, Public Works Superintendent; Chris
Carter, Recreation Co-ordinator; Harold Daynard, Manager of
Information Technology; Tamara Obee, Human Resources Officer
Also Present:
John Waugh
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Buttineau, Seconded by Hough
It is recommended that the following item be added to the agenda for consideration:
10. IN-CAMERA:
c) Jennifer Zieleniewski, CAO, re: Legal Matter.
Councillor Hough, Item 6a) be moved to the In-Camera session [becomes 10d)].
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Hough, Seconded by Buttineau
It is recommended that the agenda for the Committee of the Whole meeting of Wednesday,
December 8,2004 be received and adopted.
Carried.
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3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Ron Gilbert, President, Crime Stoppers, correspondence dated November 30,
2004 re: Proclamation Request, January, 2004, "Crime Stoppers Month".
Motion No. CW-3
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence dated November 30, 2004 from Ron
Gilbert, President, Crime Stoppers, re: Proclamation Request be received; that the
Township of Oro-Medonte proclaim the month of January, 2005 as "Crime Stoppers
Month"; and further that the Proclamation be declared on the Township's website.
Carried.
b) Slawko Borys, President, Sokil Property Owners Association, correspondence dated
November 7, 2004 re: Street Renaming Request, "Leigh Street" between
Shevchenko Road and Taras Blvd to "Dnipro Boulevard".
Motion No. CW-4
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated November 7, 2004 from Slawko
Borys, President, Sokil Property Owners Association, re: Street Renaming Request,
"Leigh Street" between Shevchenko Road and Taras Blvd to "Dnipro Boulevard" be
received and referred to staff for a report.
Carried.
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Committee of the Whole Meeting - December 8. 2004
c) Oro-Medonte History Association, minutes of October 28,2004 meeting.
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Motion No. CW-5
Moved by Buttineau, Seconded by Hough
It is recommended that the minutes of the Oro-Medonte History Association meeting
held on October 28,2004 be received.
Carried.
d) Oro-Medonte History Association, minutes of November 11,2004 meeting.
Motion No. CW-6
Moved by Hough, Seconded by Buttineau
It is recommended that the minutes of the Oro-Medonte History Association meeting
held on November 11,2004 be received.
Carried.
Motion No. CW-7
Moved by Buttineau, Seconded by Hough
It is recommended that Kith 'n' Kin be reprinted in its original form, with subsequent
errata sheets; and that Rose Printing be contracted to produce 1,000 copies at a cost of
$20,200.00 and that the cost be set up as a receivable from the Oro-Medonte History
Association.
Carried.
e) Hugh Murray, President, Oro-Medonte Firefighters Association, correspondence
dated December 1,2004 re: Letter of Appreciation, Canadian Volunteer
Firefighters Services Association Conference.
Motion No. CW-8
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence dated December 1, 2004 from Hugh
Murray, President, Oro-Medonte Firefighters Association, re: Letter of Appreciation,
Canadian Volunteer Firefighters Services Association Conference be received.
Carried.
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Committee of the Whole Meeting - December 8, 2004
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6. FINANCE, ADMINISTRATION AND FIRE:
a) Councillor Hough, Lake Simcoe Regional Airport Property, Future Fire Hall.
Refer to Item 10d).
b) Jennifer Zieleniewski, CAO, re: Lakeshore Promenade (Plan 626) Expenditures.
Motion No. CW-9
Moved by Buttineau, Seconded by Hough
It is recommended that the information from Jennifer Zieleniewski, CAO, re:
Lakeshore Promenade (Plan 626) Expenditures be received.
Carried.
c) Jennifer Zieleniewski, CAO, re: National Guide to Sustainable Municipal
Infrastructure.
Motion No. CW-10
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence from Jennifer Zieleniewski, CAO, re:
National Guide to Sustainable Municipal Infrastructure be received and
Whereas the National Guide to Sustainable Municipal Infrastructure (InfraGuide)
gathers and documents best practices that reflect proven approaches to build
sustainable infrastructure to Canadians in those areas and
Whereas The Township of Oro-Medonte strives to be a leader in ensuring the
quality of life of its citizens through appropriate short- and long-term sustainable
infrastructure investment decisions.
Therefore be it resolved that The Township of Oro-Medonte is committed to the
adoption and use of the appropriate best practices developed by InfraGuide.
And That Paul Devillers, M.P. and Garfield Dunlop, M.P.P. be advised of the
Township's support.
Carried.
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Committee of the Whole Meeting - December 8, 2004
d) Jennifer Zieleniewski, CAO, re: Draft Human Resources Policy, Recruitment and
Selection, POL-HR-11.
Motion No. CW-11
Moved by Crawford, Seconded by Fountain
It is recommended that the Human Resources Policy submitted by Jennifer
Zieleniewski, CAO, re: Recruitment and Selection, POL-HR-11 be adopted.
Carried.
e) Report No. FD 2004-12, Joe Casey, Director of Fire and Emergency Services,
re: Monthly Fire Report for July, 2004.
Motion No. CW-12
Moved by Fountain, Seconded by Crawford
It is recommended that Report No. FD 2004-12, Joe Casey, Director of Fire and
Emergency Services, re: Monthly Fire Report for July, 2004 be received.
Carried.
f) Report No. FD 2004-13, Joe Casey, Director of Fire and Emergency Services,
re: Renovations to the Hawkestone Fire Hall.
Motion No. CW-13
Moved by Crawford, Seconded by Marshall
It is recommended that Report No. FD 2004-13, Joe Casey, Director of Fire and
Emergency Services, re: Renovations to the Hawkestone Fire Hall be received and
adopted; that the written quotation for the renovations at Fire Station #2
Hawkestone, be awarded to Scott Silo Construction for a total amount of
$26,215.00; and further that the respective contractors be notified accordingly.
Carried.
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Committee of the Whole Meeting - December 8, 2004
g) Report No. ADM 2004-60, Harold Daynard, Manager of Information Technology,
re: Administration Building Photocopiers lease.
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Motion No. CW-14
Moved by Fountain, Seconded by Marshall
It is recommended that Report No. ADM 2004-60, Harold Daynard, Manager of
Information Technology, re: Administration Building Photocopiers lease be received
and adopted; that the provisions of the Purchasing and Tendering Procedures By-
law be waived and that staff be authorized to enter into a three year lease
agreement with Xerox for photocopier services.
Carried.
h) Report No. TR 2004-31, Bonnie McPhee, Accounting Clerk, re: Statement of
Accounts, November, 2004.
Motion No. CW-15
Moved by Marshall, Seconded by Fountain
It is recommended that Report No. TR 2004-31, Bonnie McPhee, Accounting Clerk,
re: Statement of Accounts, November, 2004 be received; and further that accounts
for the month of November 2004 totalling $1,192,943.76 be received.
Carried.
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUilDING, PLANNING AND DEVELOPMENT:
None.
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Committee of the Whole Meeting - December 8, 2004
10. IN-CAMERA:
Motion No. CW-16
Moved by Marshall, Seconded by Crawford
It is recommended that we do now go In-Camera at 9:35 a.m. to discuss Personnel,
Legal and Property Matters.
Carried.
Motion No. CW-17
Moved by Crawford, Seconded by Fountain
It is recommended that we do now Rise and Report from In-Camera at 10:30 a.m.
Carried.
Council recessed for 25 minutes.
Motion No. CW-18
Moved by Hough, Seconded by Buttineau
It is recommended that we do now go In-Camera at 10:55 a.m. to discuss Legal and
Property Matters.
Carried.
Motion No. CW-19
Moved by Fountain, Seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera at 11 :25 a.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
To be brought forward at a future meeting.
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Committee of the Whole Meeting - December 8, 2004
b) Jennifer Zieleniewski, CAO, re: Legal Update.
Motion No. CW-20
Moved by Marshall, Seconded by Crawford
It is recommended that Confidential Report No. ADM 2004-62, Jennifer
Zieleniewski, CAO, re: Legal Matter (updates) be received.
Carried.
c) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW-21
Moved by Fountain, Seconded by Marshall
It is recommended that the confidential correspondence dated December 6, 2004,
Jennifer Zieleniewski, CAO, re: Legal Matter (Plan 709) be received; and further that
the Township Solicitor be authorized to commence negotiations as outlined in the
confidential memorandum to Council dated December 8, 2004 from the CAO.
Carried.
d) Councillor Hough, re: Property Matter.
Motion No. CW-22
Moved by Hough, Seconded by Buttineau
It is recommended that the information from Councillor Hough re: Lake Simcoe
Regional Airport Property, Future Fire Hall be received and that the Township
representatives on the Lake Simcoe Regional Airport Commission be authorized to
commence discussions with the Commission with respect to soliciting a donation to
the Township of approximately 2 % acres of land for the construction of a future fire
emergency station as stated in the correspondence dated December 2, 2004 by the
CAO to the Manager, Lake Simcoe Regional Airport.
Carried.
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Committee of the Whole Meeting - December 8, 2004
11. ADJOURNMENT:
Motion No. CW-23
Moved by Fountain, Seconded by Crawford
It is recommended that we do now adjourn at 11 :30 a.m.
Carried.
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Committee of the Whole Meeting - December 8, 2004