2023-090 By-law to Establish the Terms of Reference for the Trafic Safety Advisory Committee and to Appoint Members to the Traffic Safety Advisory CommitteeThe Corporation of The Township of Oro-Medonte
By -Law No. 2023-090
Being a By -Law to Establish the Terms of Reference for the Traffic Safety
Advisory Committee and to Appoint Members to the Traffic Safety Advisory
Committee
"Traffic Safety Advisory Committee"
Whereas Section 8 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides
that the powers of a municipality under this or any other Act shall be interpreted broadly
to enhance the municipality's ability to respond to municipal issues;
And Whereas Section 11(2) and 11(3) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, provides that a lower -tier municipality may pass by-laws subject to the rules
set out in Section 11(4);
And Whereas on June 14, 2023 Council of the Township of Oro-Medonte enacted
and passed By-law 2023-043 a by-law to govern the proceedings of Council and
Committees/Technical Support Groups of Council;
And Whereas on July 12, 2023 Council passed Resolution # (C230712-10) to
establish a Traffic Safety Advisory Committee to raise awareness, advise and
stimulate action on traffic management issues and to provide a community perspective
on road safety issues and policies, promote public awareness and education for road
safety initiatives and programs, with an aim to enhance community participation and
collaboration to enhance traffic safety in the Township of Oro-Medonte.
And Whereas the Council of the Corporation of the Township of Oro-Medonte deems it
desirable and necessary to establish Terms of Reference and to appoint members to the
Traffic Safety Advisory Committee for the 2022-2026 term of Council.
Now Therefore, the Council of the Corporation of the Township of Oro-Medonte enacts
as follows:
1. That the appointments to the Traffic Safety Advisory Committee shall be confirmed
as listed in Schedule "B" to this By-law.
2. That changes to Schedule "B" to this By-law may be necessary due to vacancies
created for various reasons.
3. That all non -elected members of the Traffic Safety Advisory Committee are
appointed at the discretion of Council and may be removed during their term for
reasons of health, business, insufficient interest or any other reasons.
4. This By -Law shall come into force and effect on the date of its final passing and
will expire on November 30, 2026, unless otherwise legislated.
By-law read a First, Second and Third time, and Passed this 8 day of, November
2023.
The �• ration of To ship of Oro-Medonte
Mayor, Randy Greenlaw
Cle, Yvonne Aubichon
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Schedule "A" to By-law No. 2023-090
Traffic Safety Advisory Committee
1.0 Committee Members
That the persons identified on Schedule "B" attached hereto are hereby
appointed as members of the Oro-Medonte Traffic Safety Advisory Committee for
the term of Council. Where a member ceases to be a member before the
expiration of their term, Council may appoint another eligible person for the
unexpired portion of the term.
2.0 Mandate
The Traffic Safety Advisory Committee will raise awareness, advise and
stimulate action on traffic management issues and will provide a community
perspective on road safety issues and policies, promote public awareness and
education for road safety initiatives and programs, with an aim to enhance
community participation and collaboration to enhance traffic safety in the
Township of Oro-Medonte
3.0 Composition
3.1 Two (2) Council members shall be appointed by Council to the Committee
3.2 Up to six (6) non -elected members shall be appointed by Council.
3.3 The Committee will include one representative from the Ontario Provincial Police
appointed by the Detachment Commander.
3.4 Resignations shall be tendered in writing to the Chair. The Chair shall advise
Council through the Township Clerk and or their designate. Subject to the
remaining term, a replacement member shall be appointed at the discretion of
Council.
3.5 Any appointed member shall be deemed to have resigned themselves from their
respective appointments if they have missed three consecutive meetings without
being authorized to do so by a resolution of the Council entered upon its minutes.
3.6 Each Committee member shall be compensated according to the current by-law
setting remunerations of Council and Committee members.
3.7 A Chair and Acting Chair shall be appointed by Council for the Term of Council.
3.8 As a non -voting member the staff liaison will provide guidance and advice,
prepare any necessary reports for Council's consideration, ensure that any
recommendations proposed by committee do not contradict with the Township's
budget, by-laws, policies, procedures or legislation and prepare the committee's
agendas and minutes.
3.9 All appointed members of the Committee, with the exception of Council, staff,
and the Ontario Provincial Police representative shall have equal voting rights.
4.0 Rules of Procedure and Procedural By-law
4.1 The Committee shall hold meetings and shall forward all recommendations and
minutes to Council for consideration.
4.2 All Committee meetings shall be open to the public.
4.3 All Committee recommendations shall be forwarded to Council for consideration.
4.4 All Committee minutes shall be received by Council.
4.5 The Procedural By-law shall apply to all Committee members.
4.6 As per section 2(3) of the Municipal Freedom of Information and Protection of
Privacy Act MFIPPA, as amended, records relating to the business of the
municipality, created or received by a body considered part of the municipality,
are accessible under the Act.
4.7 All Committee members are subject to the Conflict of Interest Act, Council Code
of Conduct as well as other applicable legislation.
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5.0 Quorum
5.1 A majority of the Committee members constitute a quorum at meetings.
5.2 Where a member of the Committee resigns, quorum shall be the majority of the
remaining members until a replacement has been appointed.
6.0 General Responsibilities of Committee Members
6.1 Committee members shall:
6.2 Perform their duties in a manner that maintains and enhances public confidence
in the integrity, objectivity and impartiality of the Township;
6.3 Adhere to the Municipal Conflict of Interest Act and clearly identify any items of
pecuniary interest before they are discussed and refrain from discussing and
voting on same;
6,4 Not be under an obligation to any person who might benefit from special
consideration or favour from the member or who might seek, in any way,
preferential treatment;
6.5 Not benefit from the use of information acquired during the course of official
duties that is not generally available to the public;
6,6 Be professional, courteous and respectful with other members, Council,
administration and the general public. In doing so will not publicly criticize Elected
Officials, administration or other members and respect the decisions of Council;
6.7 Maintain confidentiality when necessary, and ensure personal information
controlled by the Township is used or disclosed in compliance with the Municipal
Freedom of Information and Protection of Privacy Act (MFIPPA);
6.8 Understand the committee's relationship to Council;
6.9 Strive to attend all scheduled meetings and advise in advance when unable to
attend (to determine if there is going to be a quorum);
6.10 Prepare for meetings by reading agendas and any background information
supplied and by actively participating in the discussion and decision making
process;
6.11 Undertake any work assigned, including special projects and research, between
meetings;
6.12 Operate under the Township's Procedural By-law, as well as other Township
policies and procedures where applicable;
6.13 Respect that actions taken and/or recommendations shall reflect the majority
view of the committee.
7.0 Responsibilities
7.1 Discuss resident concerns regarding speeding, parking, walkways and other
traffic related matters and assist with development of policy recommendations
and community strategies and programs to address emerging community issues;
7.2 Assist in development of social marketing initiatives to engage and educate the
community on traffic safety;
7.3 Provide input into policy regarding traffic safety and management, as well as long
term plans;
8.0 Communications
8.1 Any written communications, including media releases, advisories, flyers, posters
and other printed materials shall be vetted by the Township's Communications
Officer or designate.
8.2 Letters of appreciation or recognition or correspondence related to the
committee's mandate do not require Council's approval.
8.3 Communications to Council or Administration are generally through the staff
liaison or Chair.
8.4 Committees and committee members are not authorized to design and launch
websites or social media accounts.
8.5 Responsibility for managing and monitoring corporate websites and social media
sites is centralized through the Township Administration.
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8.6 Any Township policies relating to social media shall apply. Only authorized
spokespersons may speak on behalf of a committee.
8.7 The Township's Communication Policy shall apply to committees.
9.0 Budget and Expenses
9.1 In the event a committee has been approved a budget to carry out the mandate
of the committee, the staff liaison or recording clerk shall oversee the finances of
the committee and ensure that all purchases are in accordance with the
Township's Tendering and Procurement Policy.
9.2 Expenses incurred by a committee against an approved budget shall be detailed
in the meeting minutes, with a resolution approving the expenditure.
10. Remuneration
10.1 Each Committee member shall be paid as per the current by-law setting
remunerations and mileage of Council and Committee members.
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Schedule "B" to By-law 2023-090
That the following persons are hereby appointed as members of the Oro-
Medonte Traffic Safety Advisory Committee for the term of Council that
appointed them. Where a member ceases to be a member before the expiration
of their term, Council may appoint another eligible person for the unexpired
portion of the term:
Lesley Buchan
Taylor Green
Martin Murray
Zoe Rowe Watson
Karen Brazier -Salo
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