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10 28 2004 History Minutes . 1 ~ ~ """,",- Oro-Medonte History Association Meeting Minutes, 28 October 2004 Members in attendance: Sheila Kirkland Bruce Wiggins Geoffrey Booth Jadeen Henderson Absent: Allan Howard Meeting called to order at 7 p.m. Errors/omissions/adoption of 14 Oct. minutes: Moved by Jadeen. Seconded by Sheila. PASSED. Business Arising/Updates: . Joint Heritage Meeting - attended by Sheila, Allan and Geoff. Report and Parks Canada guidelines circulated. . Kith 'n' Kin - rationale for reprint of original book was discussed. Sheila will draft a report on this matter. Printing quotes discussed. Details as follows: Friesen's Rose 500 copies $25,000 $14,479 750 copies $27,000 $17,424 1,000 copies $31,300 $20,220 MOTION: That Rose Printing be awarded the contract for Kith 'n' Kin reprint, on condition of Township approval. MOVED by Jadeen. SECONDED by Geoff. PASSED. . Website design- deferred. . Wording for church pew and Holden painting - Jadeen is working on them. . Parks & Rec brochure - materials due in mid-November. The Association has permission to use Dwight Norrena's pillbox photo. Information about Carley Hall was circulated. Discussed as possible feature for November issue. More current details would be useful. Sheila to report on this at next meeting. . Book donation to Georgian College - Geoff is coordinating a presentation date, to be arranged. Discussion ensued, regarding the custom of donating local history texts to schools in the Township. MOTION: As per Association tradition, that a copy of the Medonte textbook be donated to each ofthe schools located in the Township, pending approval from Council. MOVED by Jadeen. SECONDED by Bruce. PASSED. .. !v" 2 ~c-') J r::7 New Business . Dwight Norrena request for Association photos. Discussion ensued regarding multiple requests for copies of photographs from the Association collection. Concern was expressed regarding the amount of time and money it takes to meet these requests. It was decided that a fee of $1 0 per photo will apply to requests of this nature. . Oro African Church - Jadeen supplied a summary of all entries in the Church Guest Book this year. Flag pole to be picked up at Geoffs by Township. Site visit resulted in location change for flag, discussion that two poles be erected - one flying the Canadian flag, the other, Oro-Medonte crest. A similar flagpole is preferable. If one cannot be found, Geoffwill request the re-acquisition of one, currently flying at a relative's home. Visit also resulted in Township and Association members deciding to (delicately) cap the chimney, to avoid damage while cleaning. Discussion ensued over what type of barrier/fence to erect on the site. Clowes W. 1. Records suggest that a picket fence existed on the north side (Old Barrie Road) at one time. Two proposals were brought forward: 1. Drawing supplied by Councilor Crawford, showing a picket fence running the west and north perimeter of the site. Picket fence and gate, constructed of pressure-treated lumber. No costing supplied. 2. Township staff recommended a fence made of metal, coated with baked enamel, 6" clearance, 32" high, connected to stone posts. Approximate cost: $13,000. Discussion ensued. Some members noted that PIT lumber of the dimensions specified would make the first proposal's cost comparable to the second proposal. Also noted was the low maintenance and longevity of the baked enamel product, as well as its aesthetically superior appearance. MOTION: After consideration of both proposals, the Association moves that the baked enamel fence proposal be accepted. MOVED by Bruce. SECONDED by Geoff. PASSED. . Committee of the Whole meeting 24 November 2004,9 a.m., to report decision to Council. . Ground radar - Jadeen to explore pricing and report back. . Bruce asked members to search for a 'stripped-down' map of the Township, for use in locating related sites. . Members were asked to consider the placing of Church signs in various locations along area roads. . Mileage forms were distributed. Next meeting 11 November 2004, 7 p.m. at the Northway restaurant.