11 03 2004 Council Agenda
TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, NOVEMBER 3,2004
TIME: 7:00 P.M.
.........................................................................................................
1. OPENING OF MEETING BY THE MAYOR
2. PRA YER/CONTEMPLA TION/REFLECTION
3. NOTICE OF ADDITIONS
4. ADOPTION OF AGENDA
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of October 20,2004.
b) Minutes of Public Meeting of October 18, 2004 (John Strimas/Jane Burgess).
c) Minutes of Public Meeting of October 18, 2004 (Laurel View Homes Inc. and
Horseshoe Valley Lands Ltd.).
d) Minutes of Public Meeting of October 18, 2004 (Selri Investments).
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) 7:00 p.m. Catherine Dowd, Chair, Orillia Public Library Board, re: Orillia Public
Library Services.
b) 7:10 p.m. Howard Leake, re: Plan 709.
10. CONSENT AGENDA CORRESPONDENCE:
a) Lake Simcoe Regional Airport Commission, minutes of July 15, 2004 meeting.
b) Lake Simcoe Regional Airport Commission, minutes of September 16, 2004
meeting.
c) The Honourable Greg Sorbara, Ministry of Finance, correspondence dated October
19, 2004 re: Property Classification of Maple Syrup Farms.
d) Dennis Roughley, Chair, Board of Health, Simcoe County District Health Unit,
correspondence dated October 25, 2004 re: Muskoka-Parry Sound Health Unit.
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
a) Brought by Deputy Mayor Hughes, October 20,2004.
"Whereas a large amount of addition information has become available
and brought to Council's attention regarding the municipally owned lands
in Plan 709 since the passing of Motion 20 on December 19, 2001.
Whereas the most recent legal opinion obtained identifies a potential
benefit for the current Council to declaring its position in regards to the
municipally owned lands is Plan 709.
That the Motion 20 passed on December 19, 2001 with respect to the
lands in Plan 709 be rescinded and that the declaration of being declared
surplus to the needs of the municipality be removed for all municipally
owned properties in Plan 709."
12. REPORTS OF MUNICIPAL OFFICERS:
None.
13. REPORTS OF COMMITTEES:
a) Minutes of the Committee of the Whole Meeting, October 27,2004.
b) Minutes of Recreation Technical Support Group Meeting, October 7,2004.
14. COMMUNICATIONS:
a) Steven Ball, correspondence dated October 22,2004 re: Proposed Amendment to
the Zoning By-Law, Application No. P-137/02, Concession 3, Part of Lot 27.
b) Bob Bowles, correspondence dated October 15, 2004 re: Orillia Fish and Game
Conservation Club, Rails to Trails, Oro-Medonte Wildlife Corridor.
c) Barb Gagnon, correspondence dated October 26,2004 re: Shanty Bay Nursery
School, Grant/Subsidy Application Request.
d) Doug Abernethy, Orillia Against Drunk Driving, correspondence dated October 26,
2004 re: Report All Impaired Drivers Program (RAID).
e) Jim Woodford, correspondence dated October 21,2004 re: Environment Policy.
15. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
b) Jennifer Zieleniewski, CAO, re: Legal Updates.
16. BY-LAWS:
a) By-Law 2004-112 Being a By-law to establish Purchasing and Tendering
Procedures for The Corporation of the Township of Oro-
Medonte.
b) By-Law 2004-113 Being a By-Law to Amend By-law No. 2004-028 To Authorize a
Decrease in the Speed Limit on Certain Roads Within the
Township of Oro-Medonte.
c) By-Law 2004-122 Being a By-law to Amend By-law 98-97 a By-law to Designate
Areas of the Township as Site Plan Control Areas.
d) By-Law 2004-124 Being a By-law to provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards
and Committees/Technical Support Groups, and Expenses for
Employees, and to Repeal By-law No. 2001-033.
17. CONFIRMATION BY-LAW NO. 2004-123
18. QUESTIONS AND ANNOUNCEMENTS
19. ADJOURNMENT
,,,"
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
PUBLIC MEETING MINUTES
Re: Proposed Amendment to the Zoning By-Law
Application No. P-129/01), Concession 8, East Part of Lots 12 & 13
(formerly Medonte), Township of Oro-Medonte
(John Strimas/Jane Burgess)
October 18, 2004 @ 7:02 p.m. at the
Municipal Council Chambers of the Township of Oro-Medonte
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Dan Buttineau
Staff Present: Andria Leigh, Senior Planner; Doug Irwin, Records Management Co-
ordinator; Janette Teeter, Clerk's Assistant
Also Present: Bob Barlow, Craig Drury, John Miller, Terry Allison, Mel Coutanche,
Jane Burgess, Mary Kay Marshall, Susan and Brian Wiese, Kris
Menzies, Ted and Elaine Bigelow, Don Smith, Robert Gordon,
Eleanor Brown, Fiona Bottoms, Uli and Barbara Surmann, Don
McKay, Cathy Fortune, John Richea, Ted and Donna Onyschuk,
Glen and Cathy Perschbacher, Steven Ball, Glen Kendall, Kathleen
Sullivan, John and Rosemary Dunsmore, Karen Sanderson, Ron and
Marie Richardson, Bruce Hall, Hal Watson
Mayor J. Neil Craig called the meeting to order and explained the public meeting is to
obtain public comments on a proposed amendment to the Zoning By-Law.
Notice of the Public Meeting was mailed to landowners within 120m of the specified site
on September 27,2004 and posted on a sign on the subject property on September 28,
2004.
The following correspondence was received at the meeting: Ministry of Transportation
dated October 14, 2004; Nottawasaga Valley Conservation Authority dated October 18,
2004; The Corporation of the County of Simcoe dated October 15, 2004.
Andria Leigh, Senior Planner, provided an overview of the proposed amendment to the
Zoning By-Law.
Hal Watson, solicitor, on behalf of the client indicated he was available to answer any
questions on the proposed amendment to the Zoning By-Law.
,#
- 2-
The following persons offered verbal comments with respect to the proposed
amendment to the Zoning By-Law: None.
There being no further comments or questions, the meeting adjourned at 7:09 p.m.
A tape of the meeting is available for review at the Township Administration Centre, 148
Line 7 South.
Public Meeting Minutes
October 18, 2004
P-129/01
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
PUBLIC MEETING MINUTES
Re: Proposed Amendment to the Zoning By-Law
Application No. 2004-ZBA-17, Concession 4, Part of Lots 3 & 4,
and Plan M-741 , Lots 1-66 (formerly Oro), Township of Oro-Medonte
(Laurel View Homes Inc. and Horseshoe Valley Lands Ltd.)
October 18,2004 @ 7:10 p.m. at the
Municipal Council Chambers of the Township of Oro-Medonte
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Dan Buttineau
Staff Present: Andria Leigh, Senior Planner; Doug Irwin, Records Management Co-
ordinator; Janette Teeter, Clerk's Assistant
Also Present: Bob Barlow, Craig Drury, John Miller, Terry Allison, Mel Coutanche,
Jane Burgess, Mary Kay Marshall, Susan and Brian Wiese, Kris
Menzies, Ted and Elaine Bigelow, Don Smith, Robert Gordon,
Eleanor Brown, Fiona Bottoms, un and Barbara Surmann, Don
McKay, Cathy Fortune, John Richea, Ted and Donna Onyschuk,
Glen and Cathy Perschbacher, Steven Ball, Glen Kendall, Kathleen
Sullivan, John and Rosemary Dunsmore, Karen Sanderson, Ron and
Marie Richardson, Bruce Hall, Hal Watson, Bruce Parker
Mayor J. Neil Craig called the meeting to order and explained the public meeting is to
obtain public comments on a proposed amendment to the Zoning By-Law.
Notice of the Public Meeting was mailed to landowners within 120m of the specified site
on September 27, 2004 and posted on a sign on the subject property on September 27,
2004.
The following correspondence was received at the meeting: Simcoe County District
School Board dated October 4,2004; The Corporation of the County of Simcoe dated
September 30,2004.
Andria Leigh, Senior Planner, provided an overview of the proposed amendment to the
Zoning By-Law.
Kris Menzies, Planning Consultant, on behalf of the client, provided an overview of the
proposed amendment to the Zoning By-Law.
- 2-
The following persons offered verbal comments with respect to the proposed
amendment to the Zoning By-Law: Don Smith, Bob Gordon, Uli Surmann, Bruce
Parker, Fiona Bottoms, Don McKay, Ron Richardson, Catherine Fortune.
There being no further comments or questions, the meeting adjourned at 7:45 p.m.
A tape of the meeting is available for review at the Township Administration Centre, 148
Line 7 South.
Public Meeting Minutes
October 18, 2004
2004-ZBA-17
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
PUBLIC MEETING MINUTES
Re: Proposed Amendment to the Zoning By-Law
Application No. P-137/02), Concession 3, Part of Lot 27
(formerly Oro), Township of Oro-Medonte
(Selri Investments)
October 18,2004 @ 7:56 p.m. at the
Municipal Council Chambers of the Township of Oro-Medonte
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Dan Buttineau
Staff Present: Andria Leigh, Senior Planner; Doug Irwin, Records Management Co-
ordinator; Janette Teeter, Clerk's Assistant
Also Present: Bob Barlow, Craig Drury, John Miller, Terry Allison, Mel Coutanche,
Jane Burgess, Mary Kay Marshall, Susan and Brian Wiese, Kris
Menzies, Ted and Elaine Bigelow, Don Smith, Robert Gordon,
Eleanor Brown, Fiona Bottoms, UIi and Barbara Surmann, Don
McKay, Cathy Fortune, John Richea, Ted and Donna Onyschuk,
Glen and Cathy Perschbacher, Steven Ball, Glen Kendall, Kathleen
Sullivan, John and Rosemary Dunsmore, Karen Sanderson, Ron and
Marie Richardson, Bruce Hall, Hal Watson
Mayor J. Neil Craig called the meeting to order and explained the public meeting is to
obtain public comments on a proposed amendment to the Zoning By-Law.
Notice of the Public Meeting was mailed to landowners within 120m of the specified site
on September 27,2004 and posted on a sign on the subject property on September 27,
2004.
The following correspondence was received at the meeting: The Corporation of the
County of Simcoe dated September 30,2004, Lake Simcoe Region Conservation
Authority dated October 12, 2004; Simcoe County District School Board dated October
5, 2004, GiI Sullivan dated October 18, 2004, a flyer distributed within Shanty Bay
Postal District, week of October 11, 2004 by Shanty Bay Ratepayers Association, Rick
and Dawn Aureli dated October 17, 2004, Jim Swan dated July 29,2004, Tim Crooks
dated July 30,2004, John and Rosemary Dunsmore dated September 3,2004, Yvonne
Klima dated September 3, 2004, Helen and Guenther Wellnhofer dated September 13,
2004, Mike and Maureen Douglas dated October 16, 2004.
- 2-
Andria Leigh, Senior Planner, provided an overview of the proposed amendment to the
Zoning By-Law.
Bruce Hall, Consultant, Planning Partnership, on behalf of the client, provided an
overview of the proposed amendment to the Zoning By-Law.
The following persons offered verbal comments with respect to the proposed
amendment to the Zoning By-Law: Karen Sanderson, Ted Bigelow, Glen Kendall,
Susan Weise.
There being no further comments or questions, the meeting adjourned at 8:20 p.m.
A tape of the meeting is available for review at the Township Administration Centre, 148
Line 7 South.
Public Meeting Minutes
October 18, 2004
P-137/02
13:45
1-7135-327-1744
ORILLIA LIBRARV
PAGE 82
Orillia Public Library
October 21, 2004
Memo to: Mayor and Council of Oro-MedonteTownship
From: CEO Michael Saddy
Re: Deputation on Wednesday, November 3, 2004
I am writing to confirm the deputation of the OriIlia Public Library Board to
the Oro-Medonte Council on Wednesday, November 3,2004.
Catherine Dowd, Chair of the OriIlia Public Library Board will be present to
deliver the deputation with Vice-Chair James MacDonald and Ceo Michael
Saddy.
The deputation will consist of a brief address to Council on the ways in
which the OriIlia Public Library may serve to benefit the residents of Oro-
Medonte Township, to update Council on some of the services available at
the library and to answer any questions that Council might choose to ask.
Sincer~ltl
MichaM!addY
CEO, OriIlia Public Library
disseminating on aU issues
affecting municipalities.
http://www.yourlocalgovernment.com/
This site contains information on
municipal governments, the
Municipal Act and new municipal
responsibilities.
http://www.municom.com/
The Municom Network provides
users with one stop shopping for
current and archived information
about issues affecting the
municipal sector.
PERIODICALS:
Municipal World
Ottawa Letter
Profit
Report on Business
Financial Post Magazine
National Newspapers
GOVERNMENT STATISTICS:
Canadian Economic Observer
Informat
Juristat
http://www.statcan.ca/english/servic
es/index. htm
Statistics Canada index to
statistical material by subject.
INDEX TO LOCAL NEWSPAPERS
for information and background on
the actions of past councils
INDEXES TO CANADIAN
NEWSPAPER AND MAGAZINE
ARTICLES ACCESSIBLE FROM OUR
HOMEPAGE:
EbscoHost :full text for general
reference publications and
health topics including the medical
sciences, food sciences and nutrition,
childcare, sports medicine and general
health
(Canadian Business and Current
Affairs CBCA): full text information
from current periodicals and
newspapers on Canadian topics.
Pro quest Newstand:select Canadian
newspaper articles
TO ACCESS THESE DATABASES
TYPE IN:
www.orilliapubliclibrary.ca
AND CLICK ON "DATABASES"
Ca[[ us @ tlie Ori1fza C11l6lic Li6rary
325-2338 for current and accurate
information - we can Iie{p!
The Oriilia Public Library has an ongojng
commitment to enrich the personal, civic
and corporate lives of our community
through access to ideas and information
in a variety of media.
INFORMATION
RESOURCES FOR
COUNCILLORS
BOOKS:
Canada. Dominion Bureau of
Statistics. Merchandising and
Services Division.
Statistics Canada.
Market Research Handbook
REF 658.8 MAR 2003
Financial Post Information
Service.
Financial Post Markets:
Canadian demographics.
"Complete demographics for
Canadian urban markets. II
REF 330.9 FIN 2004
Municipal Information Systems
Association (Toronto, Ont.)
City Hall Online [electronic
resource] : a progress report on
municipal e-government in
Ontario 2002. 1 computer optical
disc; 4 3/4 in.
REF 352.3 CIT
Ontario Department of Municipal
Affairs. Ontario Municipal
Directory 2004
REF 352.0003 ONT 2004
Clarke, Brian H.
Run and Win: a guide to
succeeding in municipal
elections.
NON-FICTION 324.70971 CLA
Sancton, Andrew, 1948-
Merger Mania: the Assault on
Local Government.
Annexation of Municipal
governments
2000.
NON-FICTION 320.859 SAN
Smither, Michael J., 1932-
Media and Local Government
1999.
This publication explores and
advances the vital relationship
between local government and
the media.
REF 352.9419 MED
Tindal, C. R., 1943-
Local Government in Canada
3rd ed. 1990.
NON-FICTION 352.071 TIN
O'Connor, Dennis R.
Report of the Walkerton
Inquiry. Part two, A Strategy
for Safe Drinking Water
2002.
NON-FICTION 363.61 WAL
MUNICIPAL LAW:
Building Code Act
Development Charges Act
Municipal Act
Public Libraries Act
Ontario and Canada Gazettes
HISTORICAL MATERIALS:
Various planning documents
Municipal bylaws
Minutes of Council
Transportation Studies
Tourism Strategies
Simcoe County documents
GOVERNMENT DOCUMENTS:
Both Federal and Provincial
documents and selected indexes and
aids to them.
INTERNET SITES:
http://www.amo.on.ca/
Association of Municipalities of
Ontario (AMO) sites:
AHO's traditional activities
include inter-government
relations and policy development;
information gathering and
STRATEGIC PLAN
JUNE 9, 2003
.
OUR VISION
TO BE A SOURCE OF INSPIRA TlON, RECREA TlON AND INFORMA TION
OUR MISSION
The Orillia Public Library enriches the personal, civic and corporate lives of our
community through access to ideas and information in a variety of media.
OUR VALUES
We believe in:
. Safe, accessible, quality service for the community.
. Intellectual freedom and free access to a broad range of information.
. Life long learning.
. Literacy including computer literacy.
. An effective use of resources.
. Encouraging the reading habit in children.
. Looking beyond where we are today.
. An environment that fosters teamwork anq staff development.
.
. .~
SITUATIONAL ANALYSIS
THE ORILLlA PUBLIC LIBRARY IN THE NEW CENTURY
· Orillia grew at a moderate rate of 4.6% from the 1996 census.
· The 2003 city population is estimated to be 30,462 Simcoe County's rate of
growth was 14.3% in the same period while the growth rate of the Province
of Ontario was 6.1 %.
· The Townships of Oro-Medonte with a growth rate of 9.70/0 and Severn at
8.6% are areas served by the library under a contract.
· The fastest growing segment of the population is the 'over 75' which grew
17% from 1996 to 2001. Numbers of individuals under the age of 24
actually declined from 1996 to 2001.
· The language spoken in the home is 98.240/0 English with Italian second at
.31%. 1
THE CHANGING WORLD OF INFORMATION ACCESS
· More internet information is available but at a cost. There is a role for the
Orillia Public Library in making online databases available to the public.
,
<(
THE TECHNOLOGY REVOLUTION
· Investment in technology will continue to represent an increasing
percentage of our library budgets.
· How we transfer data will change dramatically.
· Users expect more services from library websites.
· More government services are becoming available on the internet.
· Teens are spending more time on the internet than watching television.
j.
" .,('
THE CHANGING ROLE OF LIBRARIES
. Our clients expect better levels of service and accurate information.
. The role for libraries to provide information interpretation and explanation
will assume even greater importance in future.
. Libraries will assume a greater role in educating users in the ways to
access information.
. Libraries will play an expanding role as an information producer in the
creation of web-pages, local history databases, directories, etc.
. There will still be a role for the public library to play to ensure that those
who do not have access to technology in their homes may expect to find
computers and internet access available at the library.
. The library continues to act as a liaison to government and municipal
services through on-line links, job banks and will continue to work with
governments in order to explore and expand these services.
. The library will continue to examine the measures in which it evaluates its
effectiveness and seek new ways of accurately measuring its usefulness.
. The library has a role as a safe meeting place serving as a 'village green'
or 'commons' where people can interact with others in a safe, non-
commercial way.
. The library will also provide programs to encourage use of the library's
collections and services.
GOALS / STRATEGIES / INITIATIVES
GOALS SUMMARY
The Library will:
1. Increase its size to meet the standards for the population served
2. Create and maintain lifelong relationships with users
3. Optimize and customize library services to our user groups
4. Advocate for increased public awareness of the value and range of library
services
5. Develop methods of measurement to evaluate the effectiveness of library
services and programs
6. Develop its on-line potential
7. Investigate, develop and maintain partnerships in the community
8. Attract, develop and maintain a trained and educated workforce and
leadership that reflect our values and ethics
9. Attract and develop Board Members to maintain an effective Board that
reflects our values and ethics
10. Respond to community development and city growth
GOALS I STRATEGIES IINITIA TIVES
GOAL # 1
The Library will increase its size to meet the standards for the
population served.
Strategies
1. Support the activities of the Building Steering Committee.
2. Build public support for a new and larger library.
3. Create and maintain a good rapport with all three levels of government.
4.Create and execute a fundraising campaign.
5. Create a time line for construction.
Initiatives
· Provide opportunities to involve elected representatives in library
activities, services and programs.
· Apply for grants and other revenue opportunities.
· Recruit board members that have talents related to the strategies above.
· Organize creative public awareness campaigns.
· Determine the dollar value of local fundraising requirements (how much
do we have to raise locally).
· Establish a fundraising committee.
GOAL # 2
The Library will create and maintain lifelong relationships with users.
Strategy
1. Identify user groups and their needs (examples: young adult, business
community).
Initiatives
. Develop and maintain programs associated with identified groups.
. Conduct a further analysis of the SOLS Building Feasibility Study
ancillary reports.
. Devise and use new simple survey methods.
. Review and analyze use of available client-based information to
improve services.
. Evaluate user needs every three years by means of an in-house survey.
. Provide a friendly, welcoming environment for our users.
. Develop links to the youth in the community (e.g. develop a youth
advisory committee, create a youth web domain.)
. Establish a mutually-beneficial presence in the school system.
. Develop and maintain programs for youth.
. Review hours of service.
GOAL # 3
The Library will optimize and customize library services to our user group:
Strategy
1. Adapt collections, services and programs to meet the changing needs of
our community.
Initiatives
. Develop a plan to increase self-services (e.g. self check-out).
. Develop customized services to make the library more relevant to
various groups of users (e.g. homeschoolers, youth, business).
. Investigate and implement new services to attract new users.
GOAL # 4
The Library will advocate for increased public awareness of the value
and range of library services.
Strategies
1. Devise an effective and comprehensive advocacy plan to promote
library services.
2. Provide training for key Staff and Board members in effective
communications.
3. Determine our strengths, weaknesses, opportunities and threats.
Initiatives
. Inform the community of our services.
. Keep our users informed - newsletter, website, em ail.
. Expand access to government services.
. Find forums to advocate for library services.
. Develop a series of advocacy messages for delivery.
GOAL # 5
The Library will develop methods of measurement to evaluate the
effectiveness of library services and programs.
Strategies
1. Define indicators of performance.
2. Implement a system of performance measurement for programs and
services.
Initiatives
· Research and develop measurement tools such as 'outcomes'.
· Test the system.
GOAL # 6
The library will develop its on-line potential.
Strategy
1. Create a core group to develop web services.
Initiatives
· Investigate enhanced on-line access (e.g. portals, chat rooms, etc).
· Expand proactive virtual promotional services ('push' technology - e.g.
virtual notification and registration).
· Offer virtual services and programs (e.g. send overdues bye-mail).
· Expand our virtual promotional services (e.g. promote ourselves on
other websites, develop partnerships with other websites and
businesses ).
· Investigate and create a youth web portal.
· Offer planned giving opportunities on the web page.
· Expand and improve the library's website.
GOAL # 7
The Library will investigate, develop and maintain partnerships in the
community.
Strategies
1. Stabilize and enhance city funding for core services.
2. Stabilize and enhance funding from our contracting municipalities.
3. Seek partnerships with other organizations such as our neighbours
(e.g. Market Block partners and local businesses).
4. Develop and implement campaigns to augment reserve accounts for
collection development, goods and services and building campaign.
Initiatives
. Stress the value and benefits of library service to local Councils on a
regular basis through presentations and deputations.
. Investigate more permanent arrangements with our current contracting
municipalities.
. Investigate sponsorships for programs and services from local
businesses and look for ways to publicize their generosity.
. Create a new ongoing fundraising program to develop the library's
collections.
. Continue to develop the 'Adopt-A-Book' program.
. Celebrate the generosity of those who contribute financially to the
library.
. ~
GOAL # 8
The Library will attract, develop and maintain a trained and educated
workforce and leadership that reflect our values and ethics.
Strategy
1. Maintain an ongoing commitment to staff training, recruitment and
development.
Initiatives
. Continue to review staff compensation to ensure that the library is able
to recruit and retain employees.
. Support outstanding public service by developing a comprehensive staff
training and development program.
. Investigate non-monetary motivators for staff (e.g. special projects).
. Strengthen internal communication by creation of a staff Intranet.
. Develop and implement a technology plan.
. Design the organization with flexibility to allow the library to react to new
service needs quickly.
. Develop a staffing succession plan.
. Partner with other organizations to offer enhanced training opportunities
for staff.
. Develop an on-line culture and skills in all staff.
GOAL # 9
The Library will attract and develop Board Members, and maintain an
effective Board that reflects the library's values and ethics.
Strategy
1. Develop a culture of recruitment.
Initiatives
. Form a 'Board Governance' Committee to identify the skills needed by
the Board and to identify and recruit the individuals who possess those
skills.
. Develop an orientation package.
. Develop board performance measures.
. Provide learning opportunities to enhance board related skills.
. Develop an effective CEO performance evaluation process.
. Review the strategic plan and related business plans as required.
- ~
GOAL # 10
The Library will respond to community development and city growth.
Strategies
1. Monitor community indicators and trends.
2. Encourage and help the city to achieve its goals.
Initiatives
· Investigate innovative and appropriate ways of delivering services to the
community.
· Investigate and respond to the community's need for a larger library.
· Explore the relationship between the City Manager, City Department
Heads and the Library CEO.
On April 28, 2003 the Orillia Public Library
presented Building On Our Heritage: The New
Orillia Public LibraJY to Orillia City Council.
This report identified the downtown Market
Block, the site of the present library, as the
preferred location for a new Orillia Public
Library.
The new OriIlia Public Library will
be a prominent source of pride and
inspiration for our citizens.
It will be a special civic place where
people come together to enjoy free
and equal access to information.
Here are some answers to questions we've been
asked about a new library.
BUILDING ON OUR
HERITAGE: THE NEW
ORILLIA PUBLIC LIBRARY
1. Why does Oriilia need a new library?
The new public library calls for a
signature building that will be an
enduring and instantly recognized
OriIlia landmark.
The existing building is much too small to meet the
ever-increasing demands for library resources and
services.
The new library, along with its
Market Block partners,
will encourage and express the
richness of Orillia's public,
cultural and intellectual life.
Some of the many space problems are:
. overcrowded shelves that make it harder for you
to find what you are looking for
. lack of adequate study or quiet areas
. little or no space in which to run programs (like
the Speakers Series or children's reading
programs), which means:
QUESTIONS
&
ANSWERS
· not running aJJ the programs we should
· running programs in public areas of the
library, reducing your access to those areas,
disrupting services and increasing noise
levels
turning away adults and children who want
to take advantage of these programs because
we haven't enough space for them
ORILLIA PUBLIC LIBRARY
36 Mississaga Street West
OriIlia, Ontario
L3V 3A6
Tel: (705) 325-2338
Fax: (705) 327-1744
www.orilliapubliclibrary.ca
2. How much bigger does the library need
to be?
. more than twice as big (36,000 sq ft) to meet
present needs
. more than three times as big (46,000 sq ft) to
meet future needs up to 2016
These figures come from a 200 I study of the library
conducted by an independent body, the Southern
Ontario Library Service (SOLS). It based these figures
on accepted public library standards. In fact, SOLS
found that of aJJ the libraries it had studied, the OriJIia
Public Library was the worst it had seen in terms of
insufficient space.
3. Is expanding the library an option?
No. Expanding the present library building would
involve extensive and costly renovations.
These would likely be more expensive than a
completely new building. We have based this finding
on an architectural and structural assessment of the
building.
4. If you need more space why don't you
just build a branch library?
A branch library would not solve the space
problems at the downtown library.
It would, however, result in higher operating costs due
to duplication of resources and the need for more staff.
5. What about moving some library
services to another building?
Again, this would not be an effective option.
It would not significantly help with the space
problems at the library. In addition, it would increase
annual operating costs because more staff would be
needed to operate both sites and we would need to
maintain two buildings.
6. Why was the Market Block site chosen
as the best location for a new library?
An objective, comprehensive and detailed process
was used to determine the best site for a new public
library.
The process looked at 38 factors or criteria for what
constitutes a good location for a library. The Market
Site, when compared to the Multi-Use Recreation
Facility site, scored higher, thus making it the best site
for the library.
7. What are the advantages to having the
new library on the Market Block?
· The OriJIia Public Library needs to be visible
and accessible to as many people as possible.
The Market Block is the best available site for
that purpose.
· The library contributes significantly to the
economic vitality of the downtown it draws
over 600 people daily to downtown Orillia.
· The library enhances the 2 major tourist
attractions already on the Market Block - the
Opera House and the Farmer's Market. In
fact, the OriJIia Public Library has the definite
potential to become a tourist attraction itself.
The Library has a vital role to play to supporting and
revitalizing the downtown, which is a goal the City of
OriJIia identified in Charting Our Future.
The Library has been a central part of Orillia's
downtown, in a long-standing relationship on the
Market Block, for over 90 years. It is important to
maintain that continuity and connection.
8. How are you going to fit a larger
building on the Market Block and not take
over areas used by the Farmer's Market
and the Opera House?
Building a new library in this space is more than a
library issue. This will be an opportunity to
dynamically improve the cultural core of the city in
a way that meets the needs of all downtown
partners.
Therefore, we are collaborating' closely with the
Fanner's Market and the Opera House to develop a
site plan that ensures that the needs of all can be met.
We will be using the expertise of urban planners and
architects for this purpose.
9. Will parking be a problem?
No. In a 2000 survey over 90% of library users said
they did not consider parking to be a barrier to
library use. A site plan will take parking needs into
account.
There is also lots of nearby parking south of
Mississaga St. and east of West St. As well, the
library's central location means many people can and
do walk, bicycle or take public transit to the library.
10. Why don't you just re-cycle one of the
empty buildings in Orillia?
There is at present no existing structure in the
downtown core that is a suitable solution to the
library's needs.
Some existing buildings that have been mentioned,
such as the A&P and the Canadian Tire on West
Street:
13. What will the new public library be
like?
. are not large enough for our requirements or
would require extensive renovations
. are not as suitable as the Market BJock location
· should be promoted as commercial properties
offering new employment opportunities and
additional tax revenues
The specific details of a new building will be
developed over the next months. Several recent
surveys of users and staff have helped us identify
the following features of the new building:
11. How much will a new library cost?
. enough space to properly house books, videos,
sound recordings and other materials
· a variety of study, reading, listening, and viewing
areas to meet the differing needs of our users
· areas for meetings and library programs
. dedicated computer use and training areas
· a local history room for our invaluable
Orilliana and Leacock collections
The upcoming architecturaIJurban planning study
will provide us accurate estimate of the costs for a
new library.
14. What can I do to help this
project?
12. Where will the money come from?
You can be a vocal advocate for the
OriIlia Public Library.
Funding for libraries in Ontario today generally
comes from municipalities, with contributions from
the public, and sometimes federal and provincial
grants.
· Tell friends and neighbours what the
library means to you and how
important its services are.
The library will be actively seeking funds from a wide
range of sources. Federal infrastructure and Ontario
SuperBuild grants may be available to us, and we will
be commencing an active fund-raising program.
· Emphasize the need for proper library
facilities and services.
Once the architectural/urban plan study has been
completed, we will be in a better position to have a
defined concept to promote.
· Contact your local city councillors and
members of provincial and federal
parliaments to urge them to support a
new Orillia Public Library in its
historic downtown location.
~
. -. ~ -~ ." -.
The Orillia Public Library
Building Steering Committee
invites all to a
Public Information Meeting
Architects will present a progress report on
the feasibility study for a new Library Building
on the Market Block.
Please come on Tuesday October 26
at 7 :00 p.m. to the
Green Room of the Opera House
(formal presentation at 7:20 p.m.)
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ARCHITECTURAL AND URBAN PLANNING STUDY FACT SHEET
What work has been done so far?
Various members of our community have volunteered their efforts, expertise, passions and countless hours to this
process. The Orillia Public Library Board and the Building Steering Committee have invested 3 years, with the
knowledge and approval of Council, and have achieved a great deal:
1) An in-house study in 2000 showed a desperate need for more space and was accepted by Council in May of
2000. These findings were verified by a study done the following year by the Southern Ontario Library Service
(SOLS)*. This study indicated the need for a building about 46,000 square feet to serve the needs ofOrillia and
the contracting municipalities. Just to meet 2001 space needs would require 150% more space. The library
needs more space for its users to read and study. More space is needed for collections of books, journals and
audiovisual materials and for public access computers. It needs more workspace for staff. Council received this
study in January of2001 and moved "that the Board be encouraged to continue investigating solutions to meet
the space needs of the library."
2) The Board's Building Steering Committee undertook a comprehensive process to detennine the most effective
site for a new library. Council accepted this study in April of2003. The results were clear: The Market Block is
the most effective location for a new library - if we can accommodate the needs of our partners on the block. In
April 2003, Council accepted the Board's findings, authorized us to proceed with an Architectural & Urban
planning Study and allocated $33,000 to assist in paying for the study.
In January 2004, the Board selected the finn of Carruthers, Shaw and Partners to carry out the study.
What will the Architectural and Urban Planning study do?
We expect the study to provide us with:
~ Whether or not a building of sufficient size can be built on the Market Block and have a positive impact on
all of our neighbours.
~ An inspiring conceptual plan
~ Renderings of the site and the potential shapes of the new library.
~ A rough costing for a new library.
The plan will ignite the interests of our citizens. We can use it to promote the project in the community and to
ask for some private funding.
What about the contracting municipalities?
The contracting municipalities are represented on both the Library Board and the Building Steering Committee. We
will be asking them to financially support this project. However, representatives from these municipalities have said
we need to present a plan for them to see and debate. The Architectural and Urban Study will be this plan.
The plan is not about designing specifics, but generalities that are real enough to encourage progress. If we know we
can build 46,000 sq. ft. on the Market Block then, when the time comes, we can design specifically for what we
need.
Our Mission: The OriIlia Public Library enriches the personal, civic and corporate lives
of our community through access to ideas and information in a variety of media.
Options for A New Library Building on the Market Block
On July 22, 2004, Paul Cravitt and Craig Goodman of Carruthers, Shaw and Partners, presented
two viable options for situating a new library building on an improved Market Square.
Both these options had several common features:
~ A building of about.50,000 square feet on four levels, that would meet the
library's functional and space requirements
~ A redeveloped Market Square with trees, landscaping, and pennanent fixtures for
the Fanners Market
~ Improvements ofthe frontage on West Street
~ Each option satisfies the requirements of the study, in that they show the needs of
the Library can be met and have a positive impact for the Market Block and our
partners.
~ ...
..
Option 1:
Construct A New Library Building On The Present Site, On Mississaga Street
The first option proposes a new library building on the site of the present building, but with a
larger footprint. The new library would be closer to the Opera House, be built out to Andrew
Street, and reach into the present parking lot.
The concept is a building of four storeys, with public service areas on all four levels.
The proposed building would have public entrances rrom both Mississaga Street and the Market
Square, leading to a central lobby via internal ramps.
The proposal for the Market Square would involve developing the small parking lot on West
Street, north of Market Street, as part of the Fanners Market.
A pennanent market building would be erected at the market block entrance on West Street.
This option would require the library operations to be relocated to another site while a new
building is constructed.
Advantages:
1) This option retains the library's original location downtown on Orillia's main street.
2) This option allows the library building to present four facades to the city.
3) It proposes the development of the West Street rrontage of the Market Block with small
structures for the Fanner's Market.
~
-<
Option 2:
A New Building at the North-East Corner of the Market Block, on Market Street at West Street
This option proposes an L-shaped building mainly on the small parking areas on the north side of
Market Street. It would also be of four storeys, with public services on three or four levels.
This option also would see the present library building restored to its original Carnegie roots, and
used as a market hall for the Fanners Market. The Square would be developed with trees,
landscaping and some small fixtures.
The new library building would present itself mostly to Market Street and West Street, with a
single entrance from Market Square.
Advantages:
1) There is an opportunity for a single main entrance which might simplify the design of the
building.
2) This option would pennit the Library to continue to operate in present location while new
building is being constructed.
3) The concept indicates a building with a potentially more flexible layout where
construction can be more easily staged.
4) There appears to be more opportunity for natural light to enhance work and study areas.
5) There are heritage aspects to this option (restoring the 1911 Carnegie building) which
will enhance the block's development and may improve fundraising potential.
6) This option presents the opportunity for considerable development of the West Street side
of block.
The Role of Public Libraries
The question has been raised: in the light of the explosion of electronic formats and
communications methods, will future libraries be smaller?
The answer, emphatically, and demonstrated by community library building all across North
America, is no, for the following reasons:
.
the public interest in reading books and magazines is undiminished, and
along with it the spaces requirements for collections and seating for reading;
there is no prospect of this diminishing;
.
the demand for an ever-increasing variety of audio-visual products
continues to grow, and necessitates collection space;
.
patrons seeking Internet access are placing libraries under intense pressure
to provide computer terminal for both Internet research and e-mail use;
.
more than ever, the library is the information and communications centre
for the community; particularly for those who are disadvantaged by not
having current home computer resources;
.
the trends in schools, colleges and universities to group learning means that
the library must significantly expand provision of tables where two to four
individuals can work together;
.
the responsibility is falling more and more on libraries to provide education
in research methodology, for all ages (from children, whose future success
will be highly influenced by their ability to stay abreast of electronic
information opportunities) to seniors, who are often interested but may feel
threatened by the bewildering pace of change;
.
the function of a library as the sociallintellectual gathering place of the
community has accelerated over the past twenty years, and continues to do
so; libraries are no longer "don't talk; be seen but not heard" places (though
the need to provide areas for silence remains);
Roger Jones & Associates, July, 2004
"
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We welcome your comments!
(Please use this sheet and leave it with us at the end of the meeting)
(For more information call CEO Mike Saddy at 325-2573)
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Your w~ orship and members ofOro- Medonte Council.
Thank YOU for allowing me a fc'vf minutes_ I k...O'~i "ou have a
"t' '--" .~~;
busy schedule.
I conte before :you as a H'watervie,,' H OVfner of plan 709 who
can no longer remain publid:r silent. I anl frustrated and have
been through enough emotional turrnoH.
During JVlr. Hughes's term as councilor he repeatedl)! told me
,",\Then I asked about the 709 situation " Don't 'worry Ho'ward,
be patient, )7ou'1I get the land."
Leading me to l,elie'ie that he SUI}!)orted the sale of the land as
'was democratically decided unon bv r~;o pre'vious councils and
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upneut bY tnis counCH.
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J\fr. HU2:hes also blamed the delays of the sale on the CAO~ Ms
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In defense oftbe CAO , I adu1ire her efforts to broker the
COlnmunit~y Based Agreenlent, ,vrnch '\'e had, and in the
nl~ofp~~{{n~.-.l ID<:<nnD....~.. l-vhi"'h el.,.p h""''iii dn"c Conduc"prI he""'!: ""l'"
y~. ,_ ~~,',,,.;~~~J!.A~ . .~......t~~ ."-'J!. E.1R. .. ~.I..."-~" ,-,,_,~. ;1':"-', ,::L<~.\.. 't-J. _I. t._U k !. ~,-. 1
during some very trying mom.ents.
Mr. Hughes maintains that he hasn7f changed his position. As
a result PIn verv confused as ~, Don't ""orn' HO"iard _Y ou'll
. ... 1&-1 " ,
get the land'" and his Jnotions froll1 my pers!)ective conflict.
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\Vhich brings us to ]vIr.Bughes's motion to have the land
declared non surplus to the TfHYfiShip.
A -.i.:'f.o.~ '0' In. ~-n'4.' v.......<;O..." "~lD <;0"-"" ....."i1e m~~t"'" ~n);'a",7 -f"''''m tl-'e r-.....~t'"
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.-1 t. .. . . h. ..1 I "f' fl. t' .
d,€ er:nunlng cverj'one's rJ~ Its anu C an Yln~ con lc..lng Issues.
-" -- ---
If council passes the motion presented h:r JVlr. Hughes, 'which
proposes, after all this time, to declare the land "non-Surplus" '!
councillnayeffectively render theappcalacademic. Something
V\Thichma~y not be apI>reciated by the court.
It would be difficuJt not to characterize such a nlotion as
having been passed simply so as to unrlennine the legitimate
aJHlca.1 iH'ocess and jurisdiction of our courts.
""'" ;t;. _. <<.!~
While there may be differences of opinion. arl10ng the parties
interested in this land issue~ I vrould 'wish to be able to aSSUlne~
as a minimum, that all l:Jarties act ingoodfaitb.
I respectfully request that the council send a strong message to
I\1r. HU2nes.. . leave 709 alone until tbe Courts ciarifveach
~ "," .' ~
parties rightsandapllro l}riate decisions can · be 11lade"Thich
respects those rights.
Please. deal ,'rith tius lllotion as it deserves and soundly defeat
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MINUTES OF A MEETING
of
THE LAKE SIMCOE REGIONAL AIRPORT
HELD ON THURSDAY JULY 15,2004
AT THE LAKE SIMCOE REGIONAL AIRPORT
TERMINAL BUILDING
In Attendance:
Commissioners:
M. Beauchesne
J. Crawford
G. Fernandes
R. Hough
L. Leach
A. Smith
F. Smith
P. Spears
S. Trotter
Staff: W. McArthur, City of Barrie
M. Drumm, APM
CALL TO ORDER
The meeting came to order at 7:10 p.m. and was chaired by F. Smith.
1.0 MINUTES OF THE JUNE 17, 2004 COMMISSION MEETING
MOTION:
Moved by L. Leach, seconded by J. Crawford
2004-AC-32 "THAT, the minutes of the June 17, 2004 Commission meeting be
approved."
Carried.
CONFIDENTIAL MINUTES OF THE JUNE 17, 2004 COMMISSION MEETING
MOTION: Moved by R. Hough, seconded by J. Crawford
2004-AC-33 "THAT, the confidential minutes of the June 17, 2004 Commission
meeting be approved."
Carried.
2.0 BUSINESS ARISING FROM THE MINUTES
No new business was discussed.
3.0 FINANCIAL REPORT
i) The June & YTD Financial Report was unavailable for presentation.
ii) The Semi-annual report was reviewed with estimation provided of the airport's
by-annual status.
4.0 NEW BUSINESS/CORRESPONDENCE
i) The airport manager's report was received as information.
ii) All additional correspondence as presented was reviewed.
iii) W. McArthur presented the construction update of July 12, 2004. Pursuant to
the June 17, 2004 Commission meeting and Commission Motion2004-AC-28,
W. McArthur confirmed that the South Apron Expansion project had been
awarded and that works were to commence on or around July 19, 2004 with an
estimated project completion date of August 31,2004.
iv) W. McArthur noted that pursuant to the May 20, 2004 Commission meeting
minutes, quotations for the 20,000-gallon in-ground water storage for fire
suppression were received at the Township of Oro-Medonte offices on June 7,
2004 and the lowest bidder was Rockwater Construction. Although the
Executive of the Commission agreed to award the tender (Commission Motion
2004-AC-08), the project remains on hold pending any decision(s) on the
ultimate system. It was further reviewed that M. Drumm and W. McArthur met
with Pete Waters of Weatherwise Aviation as well as with senior Township of
Oro-Medonte staffs to once again review the fire suppression requirements both
immediate short term and long term. The Township staffs reminded P. Waters
that a Fire Protection Plan is required prior to an occupancy permit being
granted. P. Waters concurred noting however that a joint effort to address both
short and long-term fire suppression requirements should be incorporated into
Weatherwise Aviation's Fire Protection Plan.
v) M. Drumm reported that the Snow Clearing Tender for the Lake Simcoe
Regional Airport for the 2004/2005, 2005/2006 & 2006/2007 seasons with an
optional 2-year extension was being advertised for quotations. M. Drumm further
noted that the Commission member's maybe required to conduct a proxy vote
for the award of the tender, as a result of Commission meeting dates.
5.0 PROPERTIES & COMMERCIAL DEVELOPMENT
S. Trotter arrived to the meeting at 7:30 p.m. and chaired the meeting from this point
forth.
i) G. Fernandes spoke to the Lake Simcoe Regional Airport Strategic Plan as
prepared in September 2001 and suggested that the document be reviewed and
updated. A Committee to review and update the document was created and
consisted of G. Fernandes, Chair of the sub-committee, L. Leach, M.
Beauchesne and P. Spears. M. Drumm and W. McArthur would also meet as
required, as staff resources. G. Fernandes will contact the members of the sub-
committee and arrange an appropriate meeting time.
ii) M. Beauchesne distributed a quotation prepared by Printbridge, providing
options and pricing for the development of a Communications Strategy. M.
Beauchesne indicated that approximately $7,500.00 would be required for the
evaluation and research stage potion of the project. The Commission members
were requested to review the proposal and make comments for discussion at the
September Commission meeting. It was suggested that Communications
Strategy might form part of the airport's Strategic Plan, as this project was not
included in the airport's 2004 advertising/promotion budget. M. Drumm was
requested to review the airport's advertising/promotion budget and list any
expenditures in fiscal 2004 for review at the September Commission meeting.
iii) P. Waters was invited to the meeting at 8:25 p.m. P. Waters informed the
Commission that the hangar construction was 95% complete. As previously
2
reported, the fire suppression issue remained outstanding; however P. Waters
did indicate that his firm, under the advise of the Township of Oro-Medonte,
would be submitting a Fire Protection Plan, certified by a Fire Protection
Engineer, to the Township. P. Waters did however caution the Commission
members that a preliminary report from Weatherwise Aviation's contracted Fire
Protection Engineering company depicts that the Lake Simcoe Regional Airport,
in general, is grossly under serviced from a fire suppression standpoint and that
the existing buildings on the airport do not conform to the NFPA. P. Waters
further noted that although the previous Township Fire Chief (now retired)
approved a 20,000 gallon water storage solution for one hangar only and subject
to the approval of a Fire Protection Engineer, Weatherwise Aviation has been
unable to acquire such approval and has been informed by various Ontario Fire
Protection Engineering firms that the suggested solution of 20,000 gallons
cannot be approved. P. Waters confirmed that the Weatherwise Group is
concerned that the Township of Oro-Medonte issued a building permit, which
was conditional upon an engineer approved Fire Protection Plan, based on the
Township of Oro-Medonte's 20,000-gallon solution. P. Waters noted that it does
seem reasonable to suggest a solution, which cannot be approved, in
accordance with the Ontario Building Code and the National Fire Protection
Association. P. Waters concluded by noting that to date, the Lake Simcoe
Regional Airport Commission, Weatherwise Aviation and the Township of Oro-
Medonte have exerted a great amount of time and finances working towards a
solution which cannot be certified and suggested that better communication from
the host municipality would have averted the present situation.
iv) P. Waters distributed a Grand Opening Celebration Program for the
Commission's perusal. The tentative date for the grand opening for the first
Weatherwise Aviation hangar is September 15, 2004 at 2:00 p.m. P. Waters
requested that the Commission members review the list of invitees and make
any comments through the Airport Manager. P. Waters further noted that once
again the Weatherwise Group is directly promoting the Lake Simcoe Regional
Airport and inquired if the Lake Simcoe Regional Airport Commission could have
some financial contribution to the Grand Opening event. P. Waters indicated
that the total program cost for the opening is approximately $30,000.00. S.
Trotter noted that generally speaking the municipalities do not provide financial
contributions to any firm conducting public events (i.e. grand openings) and
suggested that the contractors and firms that assisted in constructing the
Weatherwise Aviation hangar may be approached as corporate sponsors. R.
Hough noted that he felt that contributing to the Weatherwise Aviation event was
extremely important and suggested that any funds which may used in financing a
potential Communications Strategy as prepared by Printbridge, could be better
used for the Weatherwise Aviation event. The Commission's position was one
of general consensus. It was also discussed that some of the airport's vendors
might be considered for corporate sponsors. M. Drumm was authorized to
provide some form of financial contribution to the event, in accordance with the
airport's operating budget.
P. Waters was excused from the meeting at 9:05 p.m.
v) The general requirement of fire suppression and the potential capital
requirement(s) was reviewed. L. Leach submitted that the airport Commission
should to develop a list of immediate capital infrastructure requirements, in
addition to any fire suppression projects, and approach service partners for
funding. L. Leach noted that other airports serviced by both larger and smaller
municipal tax bases receive greater funding that the Lake Simcoe Regional
Airport and indicated that the Kitchener-Waterloo Airport (now Waterloo
3
International Airport) recently received capital funding in an amount of
approximately $25,000,000 from the region. S. Trotter noted that the Region of
Waterloo is supported by a significantly greater tax base than the City of Barrie
and surrounding municipalities by approximately ten fold. L. Leach provided a
further example in that the Gravenhurst Airport (Muskoka) which is funded by a
significantly smaller tax base than the Lake Simcoe Regional Airport's service
partners' receives approximately $220,000 for operating in comparison the Lake
Simcoe Regional Airport's operating contribution of $175,000. L. Leach
reiterated that the municipalities are not fully aware of the extraordinary
economic value of the airport and suggested that the Commission should
approach them for increased funding. L. Leach concluded by noting that in
addition to the airport users which employee and support countless local
industry, the Weatherwise Group plans to invest $20,000,000 into the airport and
our region and submitted that the municipalities should concurrently upgrade the
airport in support of this investment.
6.0 MEETING(S)
The next Commission meeting is to be held on Thursday September 16, 2004 at
7:00 p.m.
7.0 ADJOURNMENT
MOTION:
Moved by M. Beauchesne, seconded by R. Hough.
2004-AC-34 "THAT, the Lake Simcoe Regional Airport Commission meeting
adjourn at 9:50 p.m."
Carried.
. Dr m
Recording Secretary, LSRA Commission
..~fL
C&=Trotter
President, LSRA Commission
Distribution:
Commission Members
W. McArthur
K.Short
J. Tascona, M.P.P.
Clerk's Office, City of Barrie
Mayor & Council, c/o City Clerk, City of Orillia
Clerk's Office, Township of Oro-Medonte
P. DeVillers, M.P.
A. Caroll, M.P.
G. Dunlop, M.P.P.
I. Brown, City Manager, City of Orillia
L.S.R.A. Tenants
4
MINUTES OF A MEETING
of
THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION
HELD ON THURSDAY SEPTEMBER 16, 2004
AT THE LAKE SIMCOE REGIONAL AIRPORT
TERMINAL BUILDING
In Attendance:
Commissioners:
M. Beauchesne
J. Crawford
G. Fernandes
R. Hough
L. leach
A. Smith
P. Spears
S. Trotter
Staff: W. McArthur, City of Barrie
M. Drumm, APM
Regrets:
F. Smith
CALL TO ORDER
The meeting came to order at 7:05 p.m. and was chaired by S. Trotter.
1.0 MINUTES OF THE JULY 15. 2004 COMMISSION MEETING
MOTION:
Moved by A. Smith, seconded by P. Spears
2004-AC-35 "THAT, the minutes of the July 15, 2004 Commission meeting be
approved. "
Carried.
2.0 BUSINESS ARISING FROM THE MINUTES
i) M. Drumm distributed Staff Report 2004-ACSR-04, which provided details of the
Snow Clearing Tender results for the lake Simcoe Regional Airport for the term
of November 2004 to March 2007, with an optional two-year extension. M.
Drumm reported that the airport received three (3) tender submissions for the
contract.
MOTION: Moved by G. Fernandes, seconded by R. Hough
2004-AC-36 "THAT, the Lake Simcoe Regional Airport Commission endorses
Staff Report 2004-ACSR-04 and that G. Priest Construction Limited
be awarded the Snow Clearing Contract for the Lake Simcoe
Regional Airport for the term November 15, 2004 to and incl uding
March 31, 2007 with an optional two-year extension and that the
Executive be authorized to execute the contract."
Carried.
ii) Pursuant to the July 15, 2004 Commission meeting, M. Drumm distributed staff
report 2004-ACSR-05, which provided details as to all 2004 expenditures to date
as well as planned expenditures as allocated to the airport's
Promotion/Advertising budget.
MOTION:
Moved by P. Spears, seconded by J. Crawford.
2004-AC-37 "THAT, staff report 2004-ACSR-05 be received."
Carried.
3.0 PROPERTIES & COMMERCIAL DEVELOPMENT
i) M. Drumm and W. McArthur reported that Weatherwise Aviation received a
Provisional Occupancy Permit from the Township of Oro-Medonte on Tuesday
September 14, 2004. It was noted that Weatherwise Aviation had conformed to
all requirements per the Township of Oro-Medonte Building Department and that
a provisional fire suppression system was in place. W. McArthur noted that the
provisional system was approved as an interim solution until a final system is
constructed. It was noted that that the interim solution carries a 12 month
validity period at which point a long term or permanent solution must be
approved and/or under construction. It was further noted that Weatherwise
Aviation funded the entire interim solution. G. Fernandes reviewed the overall
fire protection issue, and inquired as to why the airport Commission was even
being charged with the responsibility of developing a solution as well as finding a
funding mechanism. G. Fernandes submitted that the Weatherwise Aviation
hangars are developed on sold land under Township site plan control/zoning and
that the fire suppression requirements is a Township initiative, stemming from
the site plan application process. G. Fernandes submitted that perhaps the
Township, as the governing agency of the sold lands should be directly charged
with developing a funding solution and, if required, directly be responsible to
approach the cities of Barrie and Orillia for assistance, removing the Commission
as a third party. G. Fernandes noted that the Commission should not be held
responsible to develop and fund a requirement which the Commission was not
apprised of during the development of the land sale policy and the subsequent
sale to Weatherwise Aviation (formally UKCAN II Incorporated). It was further
reviewed that had the Commission been apprised of the fire suppression
requirement and potential associated costs, the Commission's recommendation
to the three municipal partners to sell the lots for $65,000 per acre would have
included recovery costs for such a system perhaps built into the lot price. G.
Fernandes concluded by noting that the fire suppression situation appears to be
an after-the-fact thought and that such an extensive long-term requirement
should have been approached by the Township Fire Department and/or Building
Department during the development of land sale policy and not after the land
was sold to a builder such as Weatherwise Aviation. It was reiterated that the
Agreement of Purchase and Sale simply noted that the "airport's water supply is
not sufficient for fire suppression"; however it does not indicate that the land
purchaser would be subsequently responsible to provide such an upgrade.
Accordingly the Commission could not have known of the large infrastructure
requirement as it was discovered during the site plan approval stage and not at
the point of land sale. L. Leach concurred suggesting that the fire suppression
issue may give the false impression that the Commission did not complete its
homework during the development of the land sale policy. The apparent tiered
approach to fire suppression within the Township was also discussed, as was the
fact that other Regional airports including Muskoka (Gravenhurst), Collingwood,
2
and Dryden, to name a few are not required to adhere to the same fire
suppression requirements. M. Drumm added that a recent review of airport's in
Ontario that do have fire suppression infrastructure(s), usually in the form of
water supply, were all funded completely and entirely by the municipality(s) that
own the airport, and not the tenants.
ii) The September 15, 2004 Grand Opening event for the first Weatherwise
Aviation hangar was reviewed. M. Drumm reported that approximately 125 to
150 people were in attendance, including the Simcoe North MP P. DeVillers, the
Simcoe North MPP G. Dunlop, Mayor Rob Hamilton, Mayor Ron Stevens and
Mayor Neil Craig. M. Drumm further noted that in addition to the
aforementioned parties speaking to the event attendees, G. Fernandes
represented the Airport Commission and spoke at the event as well. G.
Fernandes concurred with M. Drumm that the event was well received and
thanked those Commission members and staffs that attended the event. M.
Drumm concluded by noting that Air Georgian was gracious enough to provide
two of their aircraft for display during the event, namely a corporate twin as well
as a 19 passenger commuter airliner and thanked both Jamie Massie and Paul
Mulrooney for their generosity and support of the airport. M. Drumm also noted
that Eurocopter Canada provided a corporate helicopter for display. G.
Fernandes thanked M. Drumm for arranging for the aircraft.
iii) G. Fernandes updated the Commission members as to some of Weatherwise
Aviation's long-term conceptual development plans for the lake Simcoe
Regional Airport, which were featured during the Grand Opening event. The
plans included further commercial hangar developments in the airport's
Southwest commercial development area, a recreational/private hangar
development in the airport's Northeast development area as well as a
commercial/industrial (yet to be determined) facility(s) in the airport's non-airside
development area (approximate 10 acre site). It was noted that the Weatherwise
Aviation conceptual plans do generally conform to the lake Simcoe Regional
Airport Master Plan. W. McArthur reminded the Commission that any lands
beyond the 5 lots located in the airport's Southwest commercial development
area, are un-serviced, raw lands. G. Fernandes submitted that the Commission
should establish its position as that of a developer and service the lands or elect
to sellllease the lands as un-serviced/raw sites and let another party be the
developer. G. Fernandes concluded by noting that the airport's vision is one of
the airport management business and not the land development business, which
was one of the primary reasons why the land sale policy was created. M.
Beauchesne concurred adding that the airport's Strategic Plan Mission
Statement depicts "work with principle, expediency and co-operation to deliver
exceptional customer service to our aviation clientele, while providing growth
opportunities to our municipal partners". General discussion.
iv) W. McArthur presented the construction update of September 14, 2004. It was
noted that the South Apron Expansion project had been awarded arid that the
contractor had completed asphalt paving - topsoil, sod and final electrical works
remained outstanding with an estimated project completion of late September to
early October.
4.0 FINANCIAL REPORT
The June, July and August & YTD Financial Reports were reviewed.
:3
MOTION:
Moved by A. Smith, seconded by G. Fernandes
2004-AC-38 "THAT, the June, July and August & YTD Financial Reports be
approved, as presented."
Carried.
5.0 NEW BUSINESS/CORRESPONDENCE
i) The airport manager's report was received as information.
ii) All additional correspondence as presented was reviewed.
iii) At 8:15 p.m., the Commission members were invited to take tour of the
Weatherwise Aviation hangar.
6.0 MEETING(S)
The next Commission meeting is to be held on Thursday October 21, 2004 at 7:00
p.m.
7.0 ADJOURNMENT
MOTION: Moved by L. Leach, seconded by R. Hough.
2004-AC-39 "THAT, the Lake Simcoe Regional Airport Commission meeting
adjourn at 8:25 p.m."
Carried.
r
aing Secretary, LSRA Commission
51
./ / A,of~
LS?trotter
President, LSRA Commission
Distribution:
Commission Members
W. McArthur
K. Short
J. Tascona, M.P.P.
Clerk's Office, City of Barrie
Mayor & Council, c/o City Clerk, City of Orillia
Clerk's Office, Township of Oro-Medonte
P. DeVillers, M.P.
A. Caroll, M.P.
G. Dunlop, M.P.P.
I. Brown, City Manager, City of Orillia
L.S.R.A. Tenants
4
~
~~
Ontario
Ministry of Finance
Office of the Minister
Ministere des Finances
Bureau du ministre
7'h Floor, Frost Building South
7 Queen's Park Crescent
Toronto ON M7A 1Y7
Telephone: 416325-0400
Facsimile: 416325-0374
78 etage, Edifice Frost sud
7, Queen's Park Crescent
Toronto ON M7A 1Y7
Telephone: 416325-0400
Telecopieur: 416325-0374
October 19, 2004
His \Vorship J. Neil Craig
Mayor
The Corporation of the Township of Oro-Medonte
148 Line 7 South, Box 100
Oro ON LOL 2XO
Dear Mayor Craig:
Thank you very much for your letter regarding the property classification of maple syrup farms. I
appreciate your taking the time to write and share your concerns on this matter. I apologize for
the delay in responding.
In the spring, the government announced that it was taking steps to address the property tax
concerns of maple syrup producers. Since that time, we consulted with agriculture stakeholders,
including the Ontario Maple Syrup Producers' Association and other farm groups, to develop a
mutually acceptable solution.
As a result of those consultations, on September 21,2004, we amended Ontario Regulation
282/98 under the Assessment Act to include maple sap processing facilities on agricultural land in
the farm property class, effective January 1,2004.
This amendment was made to ensure that property used in the processing of maple sap will be
included in the farm class for property tax purposes if:
. the property would otherwise be included in the farm property class were it not for the
processing activity (e.g. a farming business within the meaning of the Faml Registration
and Farm Organizations Funding Act, 1993 is carried out on the land);
. the maple sap is processed into "pure" maple syrup or other "pure" maple products with
no additives; and
. at least 50 per cent of the sap has been tapped from trees on land owned or leased by the
farmer.
.. ./2
.
-2-
This regulation gives MP AC clear direction to apply the farm classification to agricultural land
which is used to process maple sap into pure maple syrup or other pure maple products.
We expect that the industrial property tax classification that was applied to 27 maple syrup
production facilities by MP AC for the 2004 taxation year will be reversed. However, each
property will have to be reviewed individually to see which classification is appropriate based on
the regulated criteria.
This government is committed to providing a fair and equitable property tax system for all
property classes.
Thank you again for writing.
Yours sincer
"
c. Mr. Carl Isenburg
President and Chief Administrative Officer, MPAC
THE CORPORATiON OFTHt
! 48 Line 7 S.. Box 100
Oro, Ontmio LOL 2XO
Phone (705) 487-2!71
fax (705) 487-0i33
I.;,/VVV/. oro-f'i1edonte. ca
March 5, 2004
The Honourable Greg Sorbara
Minister of Finance
Queen's Park
7th Floor, Frost Building South
Toronto, ON M7A 1Y7
Dear Minister Sorbara:
The Township of Oro-Medonte includes diverse communities with beautiful rural and farming land.
A community of 18,315 full-time residents, Oro-Medonte covers a land area of 61,000 hectares.
It has come to our attention that the Municipal Property Assessment Corporation is changing the
assessment designation of farm building characterized as "value-added activities", such as maple
syrup producers, from farmland to industrial. This change would reduce the ability of Oro-
. Medonte's agricultural community to maintain viable operations. Other businesses in Oro-
Medonte, such as artisans, would find themselves in an unsustainable tax position due to the
industrial classification.
For these reasons, I respectfully request on behalf of Council of the Corporation of the Township of
Oro-Medonte that you consider delaying the assessment of farm "value-added activities" as
industrial. Council suggests the introduction of a "small industrial" tax class that would be taxed for
municipal and education purposes at a level similar to residential properties. The change in
assessment classification would then have less of an impact on "value-added activities" and the
residents of Oro-Medonte who own farmland and participate in these activities.
Your favourable consideration of this request would be appreciated.
Yours truly,
2~CAfJ
J. Neil Craig
Mayor
cc:
Garfield Dunlop, MPP
Syrup Producers Association
The Corporation of the County of Simcoe
Robert A. Richards, President/CAO, MPAC. Head Office, Pickering
Members of Council
Jennifer Zieleniewski, CAO
.
en
g
MEDICAL OFFICER OF HEALTH
George
TEL: 705-721-7330 FAX: 705-721-1495
October 25, 2004
Mayor J. Neil Craig and Council
Township of Oro-Medonte,
148 Line 7 South, P.O. Box 100
Oro, ON LOL 2XO
Dear Mayor Craig and Council:
I am writing in my capacity as the Chair of the Board of Health for the Simcoe
County District Health Unit to bring to your attention the report that was recently
presented to Ontario's Chief Medical Officer of Health, Dr. Sheela Basrur, which
will have implications for our health unit.
The assessor's report on the Muskoka-Parry Sound Health Unit (MPSHU) was
requested by Dr. Basrur earlier this year as a result of concerns with the
governance and operations of the Muskoka-Parry Sound Health Unit. That
concern was validated in the report, which concluded that the only way to repair
the long-term and continuing problems plaguing MPSHU was to make
fundamental changes.
On Thursday October 21 st, Dr. Basrur met with the Board of Health for the
Simcoe County District Health Unit (SCDHU) and outlined her reasons for
commissioning the assessment of the governance and administration of the
MPSHU, as Well as the recommendations of the report. The recommendation
that will have the most profound impact upon our health unit is that the Board of
the MPSHU be dissolved and, further to the dissolution of the Board, the
Muskoka District be absorbed by the Simcoe County District Health Unit and the
Parry Sound District by the North Bay and District Health Unit.
Dr. Basrur indicated that the provincial government fully supports the
recommendations contained in the report. She also spoke to the solid reputation
that Simcoe County has in the province for its leadership and excellence in
providing quality public health services, and commended our Board on its
commitment to the health of their communities. She believes that the Simcoe
County District Health Unit can and will provide the leadership, guidance and
direction needed in the Muskoka area to provide its citizens and visitors with the
level of public health services that should be available to all Ontarians.
BRANCH [Collingwood
OFFICES: 280 Pretty River Pkwy. L9Y 4J5
TEL: 445-0804 FAX: 445-6498
[ Midland
115651. Andrew's Drive. Box 626. L4R 4L3
TEL: 526-9324 FAX: 526-1513
Cookstown
25 King LOL 1 LO
TEL: 458-1 458-0105
.'t
The next step is the development of a merger plan, due by February 15, 2005, in
anticipation of full implementation by next summer. To support inclusiveness
during transition, merger "transition teams" will oversee the process, with one
team specific to the merger with SCDHU and one to the merger with NBDHU. All
eligible transition costs will be 100% funded by the province.
While the next few months will certainly be challenging, I believe that it is
important to take this opportunity to assure our municipal leaders in Simcoe
County - and our residents - that their public health needs and interests will
continue to be respected and protected during the transition process. We remain
committed to delivering the core programs that promote and protect the health of
everyone who lives in our communities and are ready to manage public health
risks and emergency situations that may arise. Residents of our communities
can also be assured that public health staff will continue to deliver local programs
and services without disruption.
Sincerely,
Dennis Roughley,
Chair, Board of Health for the Simcoe County District Health
2
ORO-MEDONTE
RECREATION TECHNICAL SUPPORT GROUP
MINUTES
Thursday, October 7th, 2004 @ 7:00 p.m.
Oro-Medonte Administration Centre
Chair:
Councillor Paul Marshall called the meeting to order
at 7:00 p.m.
Present:
Mayor Neil Craig, Councillor Paul Marshall, Ian Hunter,
Lynette Mader.
Regrets:
Councillor Dan Buttineau, Bob Gregory
Staff Present:
Chris Carter (Recreation Co-ordinator)
1. Adoption of Agenda for Thursday, April 1, 2004:
Rec - 01
Moved by Ms. Mader, Seconded by Mr. Hunter
It is recommended that the Agenda for the Oro-Medonte Recreation Technical Support Group
meeting of Thursday, October 7, 2004 be adopted as printed and circulated with the addition
of the following;
4 Deputations:
a) Walter Dickie re: Tour D'Oro-Medonte
Carried.
2. Disclosure of Pecuniary Interest:
None.
3. Adoption of the Thursday, June 10, 2004 Minutes:
Rec - 02
Moved by Mr. Hunter, Seconded by Ms. Mader
It is recommended that the minutes of the Recreation Technical Support Group Meeting of
June 10, 2004 be adopted as amended.
Carried.
1
4. Deputations:
Rec - 03
Moved by Mr. Hunter, Seconded by Ms. Mader
It is recommended that the information presented by Mr. Walter Dickie re: "Tour D'Oro-
Medonte" be received, and it is recommended to Council that staff be authorized to
investigate the proposal further, and report back for consideration.
Carried.
5. Unfinished Business:
a) Rec - 04
Moved by Mr. Hunter, Seconded by Ms. Mader
It is recommended that the "Tournament Policy" be received and a revised draft copy be
brought back to the Recreation Technical Support Group Committee for further comments.
Carried.
6. Correspondence:
None.
7. Co-ordinator's Monthly Report:
Verbal Update re: 2004 Summer Day Camps.
2004 Fall Programs
8. Other/New Business (Information or request for future information):
None
9. Questions:
None.
10. Adjournment:
Rec - 05
Motion by Mr. Hunter, Seconded by Ms. Mader
It is recommended that we now adjourn at 8:09 p.m.
Carried.
Next Meeting: Thursday, November 4th @ 7:00pm
2
'I
~J-/
.~_~~t>~ 22; 2004
To: ORO-MEDONfE RECREATION ADVISORY COMMITTEE
From: Walter Dickie
TOUR D'ORO-MEDONfE
Cycling has become very popular as a recreational activity for people of aU ages.
Many communities. are ac1iveJy promoting cycJying by preparing maps of routes within
their communities which residents and tourists can use to to enjoy their favourite summer
leisure activity.
Thi" past JuJy, The Tour de France received a lot of publicity with Lance Annstrong
winning his sixth title. I am suggesting that Oro-Medonte should capitalize on this
publicity and hold a similar event in our municipality.
There are a large number of cyclists in this area which 1 am sure would participate and
enjoy such an event.
Organizations such as the Mul1iple Sclerosis Society of Canada are conducting "Bike
Tours" across Canada which have become successful fundraising events.
An event caned "TOUR D'ORO-MEDONTE could be held the second or third weekend
of JuJy.
]t would be a two day cycling tour of Oro-Medonte designed so cyclists of all levels
could participate and enjoy themselves.
Benefits:
TOUR D'ORO-MEDONTE could be a fundraising event. Each participant would
require sponsors with the money raised being directed for the completion of the Lake
Country Rail Tran. (Last year a bonspiel at The Coldwater Curling Club where 64 curlers
obtained sponsors, raised over $12,000)
A commenorative T-shirt could be given to each participant raising a minimum level of
dona1ions i.e $100 .
Residents of aU ages of this Municipality could become involved in a recreational activity
and enjoy the vast beauty of the Township.
Commercial benefit to local "B & Bs" could be achieved if the Chamber of Commerce
wished to become involved and promote it (as Collingwood does).
tf(tf-z
(2)
A suggested Tour D'Oro-Medonte is outlined on the accompaning map. The tota)
distance is approximately 150 Km.
The Tour is described in 5 "Stages" with parking lots at the beginning and end of each
stage (ideal for "Shuttle Transportation").
Riders would complete stages 1, 2, & 3 on Saturaday and stages 4 & 5 on Sunday
Stage I (green) 32 Kilometers Predominately:flat and downhill. Mostly paved.
( 2Km. of gravel, 2Km of unfinish trail)
Start at the Horse Shoe Valley Firehall and proceed south on Line 4 to Bass Lake SR;
west on Bass Lake SR to JJne 3; south on Line 3 to Ski Trails Rd: west on Ski Trails Rd
to PenetanguiBhine Rd.; south on PenetanguiBhine Rd. to Gore Rd.; east on Gore Rd. to
line 1. south on JJne 1 to 5/6 Sideroad.; west on 5/6 Sideroad to Penetanguishine Rd.
South on Penetanguishene Rd_ to Shanty Bay Rd.: east on unfinished portion of Lake
Country Rail1Tail to parking lot at JJne 1.
Sta2e n (blue) 24 Kilometers The 24 Km of Rail Trail is flat with a limestone
screening base. .
The Rail Trail or part there-of could be used as the "Tour" for younger cyclists or those
not wishing to cycle on roads.
Start at the line 1 Lake Country Rail Trail Parking Lot and proceed to Une 15 parking
lot,
"
\
~rn (yellow) 17 Kilometers. Several moderate hms to climb. (Some cyclists
may choose not to do this stage as it will cause heavy breathing coming at the end of a
day of easy riding)
. 1
Start at Line 15 parking lot. north on line 15 to Bass Lake Sideroad, west on Bass Lake
..&R to Line 10 and north 011 Une 10 to the J31Tatt Community Hall.
,
.
.-'1.
-'vi<'~' Stage IV 45 Kilometers (pink) This is the chaUenging stage of the "Tour" through
,I the hills of Medonte, 011 paved roads. A good work out for, those who consider
thPfnselv<:s }n shap~. · t. - L
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Start at Jarratt Hall, west on Horseshoe VaUey Road to Line 9, north on Line 9 to the
Moonstone Rd., west on Moonstone Rd. to Line 8, north on Line 8 to Vasey Rd., west
on V a..~ey Rd. to Une 3, south on Une 3 to ~10onstone Rd. west on Moonstone Rd.to
Scarlett Line , soutb on Scarlett Une to Mt. St. Louis Rd. east on Mt. St.Louis Rd to Mt.
St. Louis-Moonstone Ski Resort Parking Lot.
Stage V 30 Kilometers (orange) Beautiful scenery, moderate rolling bills on paved
roads...and a relaxed :fini8hl!
Start at Mt.St.l,ouis-Moonstone Ski Resort Parking Lot west on Mt. St. Louis Rd. to
Line 6, south on line 6 to M.ill Pond road, east on MiD Pond Rd. to Line 7, south on
Line 710 15/16 Sideroad, east on 15/16 Sideroad 10 Line 11, South on LineH through the
V.illage of Hawkestone to Hawkestone Community RaU or Park..
*** For the mountain bikers there could be an optional 5 Km. off road segment added
to each stage. 'The off road nails would be through County Forests adjacent to the main
route
Traffic Concerns:
That portion of the Tour which would. not be on the Rail Trail would be conducted
primarly on Township Roads. A limited amount of navel on County roads would be
necessaty. The most travel on a County road would be on the Vasey Rd. which has the
least traffic of a11 county roads traveUed. Line 7 would be used on Sunday when the
gravel trucks are not present.
It would not be necessary to close roads to traffic. Posting of warning signs on the daily
stages and the strategic placement of the OPP " Radar Board" should be sufficient..
TIlE TOUR D'ORO-MEDONTE SHOULD NOT BE PROMOTED AS A RACE.
P ARTICIP ANTS SHOULD BE ENCOURAGED TO CYCLE AT A COMFORT ABLE
SPEED AND ONLY DO DISTANCES AND TERRAIN WIDCR TIlEY HAVE DONE
BEFORE 11.
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Township of Oro- Medonte
148 Line 7 South
P.O. Box 100, Oro
LOL 2XO
Attn: Marilyn Pennycook, Clerk
Oct. 22, 2004
Dear Ms. Pennycook
I am writing in regards to the proposed Zoning Bylaw Amendment P137/02,
concerning the rezoning of lands in the Village of Shanty Bay adjacent to the Rail Trail
and Concession 2.
My family has been resident in Shanty Bay for approximately 12 years. In that
time, the acquisition, retention and establishment of the CN rail line and Rail Trail is one
of the most farsighted acts ofthis Township that I can think of. My family has been
walking on the rail line since the cancellation of rail service and the resurfacing of the
present trail. I continue to walk my dog past the subject property on a daily basis in all
seasons.
I understand that the subject property is without zoning of any type and is
currently vacant fallow land. For this reason the Township has a one-time chance to
enhance the positive work begun by the establishment of the trail.
This property is ideally suited to provide limited off-road parking as well as
providing education and commemoration of the history of the Township and the Village.
A small trail shelter, park benches, parking and cairn would to my mind be a far better
use of the land than the addition of another dwelling of questionable frontage on an
increasingly busy road.
Obviously, the current landowner is planning to develop and improve this property.
A suggestion made at the public meeting to compensate the landowner with an alternate
property owned by the Township seems to be a possible solution.
Whatever the Township's decision, I will continue to enjoy the Trail in it's present state
but will always consider how it could have been improved and the opportunity lost. . ..
Thank you for the opportunity for input to the development of our Township.
Sincerely yours
~~p,--
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s{'even D.Ball ~
17 Melissa Cres.
Shanty Bay
LOL 2LO
(705) 725-8628
Marilyn Pennycook
From: Bob Bowles
Sent: Friday, October 15, 2004 4:24 PM
To: Marilyn Pennycook
Subject: Letter to Mayor and Council on Oro-Medonte Wildlife Corridor
Attachments: Oro-Medonte Wildlife Corridor.doc
To Township of Oro-Medonte Mayor and Council
I talked to mayor Neil Craig today by telephone about the current project on the Lake Country Oro-
Medonte Railtrail. Attached is a file of a letter to the editor of the Orillia Packet and Times about the
feasibility ofthis project. I have species lists and notes on research for the articles that I wrote on this
trail in 2002 if you need more information.
Thanks,
Bob Bowles
10118/2004
Letter to the editor and open letter to Township ofOro-Medonte Mayor and Council
Re: Wildlife corridor approved
I strongly applaud and support the efforts of the Orillia Fish and Game Conservation
Club in their efforts to protect and enhance areas for wildlife but feel that their most
recent project may not accomplish their goals and in fact will due the exact opposite to
what they want to achieve. Murray Martin has convinced some members of the club and
the Township ofOro-Medonte mayor and council that he can create a corridor for
wildlife by planting trees and shrubs with little thought or research on this project. What
Mr. Martin does not understand is that the trail is already a wonderful habitat for wildlife
and planting more trees of shrubs could change it.
This line first called the Toronto, Simcoe & Muskoka Junction Railway was opened in
1875. The first train reached Orillia in November, 1871 and passenger service started in
April, 1872. The last train to travel this line, then owned by the CNR, was in 1996 and
since that time the tracks have been removed and a recreational trail with a limestone
screening base established. Vegetation along the trail has been allowed to naturally
regenerate for the last eight years. I became interested in this trail in 2001 and walked it
several times from Orillia to Barrie a distance of just over 30 kilometers. GPS readings
were taken at all road, river, and stream crossings, wetlands mapped and wildlife
observations recorded. I was amazed at the quality of this trail for wildlife, the number of
culvert crossings, and the quality of wetlands along the trail. I researched the history then
wrote a series of articles on each section of the trail from Orillia to Barrie for the Orillia
Packet and Times that were printed in May, 2002. The natural regeneration included
several species of trees and shrubs used by wildlife plus open areas and grasslands which
added to the diversity and abundance of wildlife species. Mammals observed included
wolf/coyote, fox, lynx., fisher, ermine, mink, otter, striped skunk, raccoon, black bear,
whitetail deer, porcupine, woodchuck, Eastern chipmunk, squirrels (3 species), bats (2
species), muskrat, beaver, snowshoe hare, Eastern cottontail, plus several species of
shrews, moles, voles, and mice. Trees included ash (4 species), maples (4 species), oak
(2 species), apple, sumac, birch (2 species), poplar (3 species), mountain ash, black
walnut, black locust, American basswood, willow (6 species), Eastern hophornbean,
American larch, spruce (3 species), pine (3 species), cedar (2 species), Eastern hemlock,
and balsam fir. Shrubs included common juniper, American yew, winterberry, mountain
holly, buttonbush, leatherwood, speckled alder, dogwoods (4 species), hawthorns (2
species), meadowsweet (2 species), huckleberry, chokeberry, cherries (3 species),
elderberry (2 species), viburnum (5 species), plus American bittersweet, riverbank grape
and many other vine species. There exists a diversity of native trees and shrubs all native
and used by wildlife for food. Birds included over 100 species with forest canopy birds
in the nearby trees, edge birds, but most of all species like homed larks, longspurs,
Eastern meadowlarks, bobolinks, sparrows and other grassland birds plus shorebirds and
waders in the flooded grasslands and ditches that would be lost by planting more trees
and shrubs. There are sheltered places along the trail that you can observe robins and
waxwings on the coldest days of winter. But the most interesting of all the wildlife
observed in this diverse area were the butterflies and dragonflies. Canadian tiger
swallowtail, red admiral, mourning cloak, Compton's tortoiseshell, painted lady,
commas, question mark, silver-spotted and least skipper are common along the trail plus
many species of dragonflies including at least one rare species at risk which will lose
their habitat if this is all planted with new trees and shrubs. Existing trees and shrubs will
fill this area within the next 25 years if regeneration is allowed to continue. The City of
Orillia has already had to cut back limbs and brush along the trail in two locations
between James St. and Woodland Ave. and more of this will be needed in the future.
Purple loosestrife, Lythrum salicaria grows in the three large wetlands, pale swallow-
wort, Cynachum rossicum and Tartarian honeysuckle, Lonicera tatarica grow on the
sandy embankments, glossy buckthorn, Rhamnus frangula grows both on the
embankments and in wet ditches, and common reed grass, Phragmites austra/is grows in
the wet ditches and wetlands. These invasive, introduced species have just established
themselves but will spread and crowd out native vegetation soon. A better and more
effective project for the club to preserve this diverse habitat would be to eradicate these
invasive species so native vegetation can continue to regenerate providing wildlife habitat
for many species. Invasive ornamental Elaeagus species (Russian and Autumn Olive)
should not be considered as plantings for wildlife as listed in Mr. Martin's booklet
"shrubs for wildlife" since the seeds are spread by birds allowing these species to
establish as new plants crowding out native species. This would be a great project to
preserve an already existing exceptional natural area but more research and a change in
focus is needed.
Bob Bowles
Orillia, Ontario
---
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I I i
IAmount IAccount [Carried!
- ! Requested I Disbursement ! Defeated_
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: $68.00 11-91-_601-111-530 I
I_I L
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Requests to Waive Rental Fees
I Facility
I _
I Purpose
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----
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i Organization
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A Shanty Bay Nursery School
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Note:
--
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It is recommended to Council that the listed organization be requested to submit the appropriate applicable fee.
--
THE CORPORATION OF THE
148 Line 7 S., Box 100
Ora, Ontario LOL 2XO
TO TN8tIIP
-&/V-Of Jfb~
Phone (705) 487-2171
Fax (705)487-0133
www.oro-medonte.ca
APPLICATION FOR GRANT/SUBSIDY
NOTE: GRANTS/SUBSIDIES ARE NOT A UTOMA TJCALL Y RENEWED EVERY YEAR.
NOTE: ORGANIZATIONS MAY BE REQUIRED TO SUBMIT FINANCIAL STATEMENTS.
NOTE: If additional space is required to complete your information, please use the attached
sheet.
Grant/Subsidy Request Amount
$ foB,
PART A - Or!lanization Name and Address inior~t,tion
Contact
Postal Code
Name
Address
City
TeJephone
E-mail
Fax
PARi B - Or!lanization GeneralInformation
Number of
Members
Out of Town
Residents
Membership Fee
If Applicable
Geographic Area
Served
Date
F orrned
Outline the mission, purpose and objectives of your organization.
~ Ja~ pagE
Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc. ) and registration
number if applicable.
Sc hoo/, I2t
Idtti Chari/!
!D7Cf7333/
000
Other Sources of Revenue (inc1ude amounts that have been received or that are anticipated - other
grants/subsidies, private funding, etc.).
uh6n
Purpose for which the current grant/subsidy, if approved, would be used. Give complete details - (i.e.
project or event description, time frame, community benefits).
:see I as f pt:tt; G
, v
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc.).
(\0
Previous grants/subsidies from the Township?
Amount Requested:
Amount Approved:
Year of Request:
Year of Approval:
Date:
Date:
Note:
Personal information contained on this form is collected pursuant to the Municipal Freedom of
information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for
grants. Questions about this collection should be directed to the Freedom of Information Coordinator,
The Corporation of the Township ofOro-Medonte, ]48 Line 7 South, Box ]00, Oro, Ontario, LOL 2XO.
..
Please use this additional sheet (and attach more if required) to complete tbe information
requested on the Grant/Subsidy Application Form.
Out]ine the mission, purpose and objectives of your organization.
~,
Ij
, 'I
ft'J e y lJeI/C/lC~ In0
me f}O;5/nve .seIP-
,
Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc. ) and registration
number if applicable.
~ p ~
Nut. fuy, D(u, I f AI UITLfLj ;:JchOn/
I
Yl!lV 15+ereej [0 Ct.-YfJLI
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I07Q7333!
Other Sources of Revenue (include amounts that have been received or that are anticipated - other
grants/subsidies, private funding, etc.).
(V'IDnfhiv niL-than ScpftnL~er - )vIaLL of 4J /oD,Do/n1DYJHI ~r ch,'Ji
5w()(i;C CDurll:J !!hI Jclvt'nl5 Sirvlu5-- vU(,:t~rc enl1&nWYlU2IpYt;Jy;;;m- d!2CJlJl1a.lL/cC'u<
Purpose for which the current grant/subsidy, if approved, wou]d be used. Give comp]ete details - (i.e.
project or event time frame,
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc.).
flu
Previous grants/subsidies from the Township?
Amount Requested:
Amount Approved:
Year of Request:
Year of Approva]:
~~~
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S11anty Bay NurseJY School
H.R#3 Shanty Bay ON LOL 2LO
(705) 722-7111
Dear
Weare sending this letter to yo.: on behalf of the Shanty Bay Nursery School, offering
the opportunity to partner with:.,s in support of area children. -
Our preschool is a small not-for..vrofit nursery school, form.:d in 1977, operated and
administered by parent voluntec is. Our mission is to provide daily opportunities for
children to experience the success that will enable them to qevelop the positive self-
esteem and confidence essential for learning.
Tuition for our preschool is sUI ~lemented by fundraising. La3t year's Silent Auction,
held in Shanty Bay, was a huge success for us, and brought gteat public exposure for
those who donated goods and services.
This year's Silent Auction will ue held in Shanty Bay in November. Charitable
donation receipts will be offered to those who provide us with items or services to
a,uction. We ask that you may i,.. ~nsider the donation of a product or service trom your
establishment in support of this year's fundraiser and, ultimately, the learning of area
preschoolers.
Thank you so much for your Cc'hsideration!
Sincerely,
/
Member, Shanty Bay Nursery S'~hool
(705)722-7111
18/28/2884 10:28
..
705-325-4394
DiJUG ABERtETH\"
PAGE 02
3-200 Memorial Avenue
Suite 191
Orillia, Ontario
L3V 5X6
Tel: (705) 329.3338
October 26, 2004
Mayor and Council
Township ofOro-Medonte
148 Line 7 South
Oro, Ontario
LOl2XO
Dear Mayor Neil Craig and Council
RE: Report AU Impaired Drivers pr02ram
On behalf of Orima Against Drunk Driving I am writing req uesting councils endorsement of our
program R.A.I.D. Report All Impaired Drivers. We launched the program in partn.ership with the
Orillia Detae;hroent of the Ontario Provincial Police approximately eight months ago. Since the
launch of the program the opp bave indicated that there has been an increase in the num ber of caJJs
froro citizen's reporting suspected impaired drivers. The increase in calls from citizens shows that the
community supports the RAID program. The volunteers of OADD have been working hard to get the
awareness out to the community on the prograro. We believe that the program holds great promise
and expands our mission. The Report All Impaired Drivers program encourage$ citizE:oS to participate
to iroprove road safety in our community by reporting suspected impaired drivers directly to the
dispatch. To provide information on the program to the citizens of the community, information was
incorporated in our 2004 brochure, which we distributed 3,000 to homes in Orillia and area. R.A.I.D.
also has a home in Cyberspace. That's computer talk that says information about the program can be
found at www.9~ if you make use of the Internet.
Orillia Agajnst Drunk Driving (OADD) has been around for a decade and we are pleased with our
accomplishments and the programs we operate on a year-round basis. However, much more needs to
be done before we can declare the war against drinking and driving over. Please find a copy of our
2004 brochure enclosed. I have also enclosed a Tray Liner, which wa.~ sponsored by Roy Perrin of
McDonalds Restaurant. These have been used during the summer to help proroote the program in
three McDonald Restaurants. Severa! half-page advertisements have also been placed in newspapers
to highlight the program to the public.
Thank you,
il~y ~
Doug Abernethy
Copy OADD membership
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DRINKING & DRIVING -
THE FACTS
Did you know that on an average Friday or Saturday
night, one in every eight sets of headlights coming
toward you has a drinking driver holding the wheel?
One in every 30 is legally impaired. Impaired driving
is the largest single criminal cause of death and
injury in Canada. Drunk drivers kill an average of 4.5
people and injure 125 in Canada every 24 hours every
day of the week. Drinking drivers are responsible for
one-quarter of all people killed on Ontario roads.
One drink can reduce your ability to concentrate and
react to things that happen suddenly when you are
driving. The more alcohol in your blood, the more
trouble you have judging distances, and your vision
may become blurred.
Many people do not fully understand the extent of
the new penalties for impaired driving in Ontario
including: ignitioninterlock as a condition of license
reinstatement, remedial measures, higher fines, and
longer license suspensions.
For more information please visit our Web site
http://www.oadd.caland follow the links our
resource and information pages.
ORILLIA
AGAINST
DRUNK
DRIVING
Set an example for others
Be a Designated Driver
(Remember impairment starts with the first drink)
Promote "ZERO ALCOHOL DRIVING"
Be a "RESPONSIBLE PARTY HOST"
ALL DONA DONS GRA TEFULL Y
ACCEPTED
Orillia Against Drunk Driving is a non-profit
charity composed of volunteers dedicated
to reducing death and injury resulting from
impaired driving.
HISTORY
Orillia Against Drunk Driving (OADD)
was founded in 1994 as a direct result of the
tragic and senseless death of 15-year-old Tim
Abernethy who was killed by a drunk driver.
OUR MISSION
To reduce and eliminate drunk driving
through education and advocacy.
OUR GOALS
Address and liaise with Government and
appropriate agencies on matters relating to
drunk driving.
Educate Government, business, industry,
and the general public by presenting a
common approach to drunk driving issues.
WHAT WE Do
Organize public awareness campaigns.
RESOURCES
We provide students researching impaired
driving or other traffic safety issues with
print-based materials.
ON-LINE RESOURCES
Through our Web site we provide information
on impaired and unsafe driving issues and links
to other resources and agencies.
PROGRAMS
Members ofO.A.D.D. have attended various
locations including info-booth at malls,
conferences, and other activities to spread
the word of the dangers of drinking and
driving.
At these events we distribute information
on impaired driving and traffic safety
information and other resource materials.
ON - GOING PROGRAMS
DESIGNATE A DRIVER, CAMPAIGN:
By distributing our Designate A Driver metal buttons
in our community, Orillia Against Drunk Driving is
sending an important message: If you drink, don't drive-
Designate A Driver. The Designate A Driver campaign
is a great opportunity for citizens to get involved. By
wearing the button you show your pledge to drive sober
and to be a designated driver for those you care about. If
you would like a button please request one by calling or
sending us an email.
ARRIVE-ALIVE DRIVE SAFE - DRIVE SOBER,
CAMPAIGN:
The primary objective of the Arrive-Alive Drive
Safe - Drive Sober campaign is to increase awareness
around death and injury caused by drunk driving. All
messages, materials, and literature promote awareness
of alternatives to drinking and driving: Plan Ahead,
Drink Responsibly, Designate a Driver, Call Home,
Take a Cab or Stay Overnight. We have included
these messages on our 11 x 17 posters, which we distribute
throughout the area each year.
There are three main components to the
RAID - Report All Impaired Drivers
program, AWARENESS, EDUCATION AND
ENFORCEMENT. Enforcement alone will not
work. We must involve the community to take
ownership of the problem of impaired driving so
that they can be part of the solution.
AWARENESS of drinking and driving practices is
accomplished through media coverage, advertising,
public awareness and promotional material made
available to community members.
EDUCATION is promoted at several levels. We
have partnered with local businesses that sponsored
promotional material with infonnation on how to
report impaired drivers and what infonnation the
police will need.
ENFORCEMENT of safety on the roads through
R.A.I.D. assists the police to identify impaired
driving.
Report All Impaired Drivers encourages citizens
to participate in a program to improve road safety
in the community by reporting impaired drivers
directly to dispatch at 1-888 310-1122 or *OPP on
a cell phone.
How to Spot a Drunk Driver
These warning signs should be your signal to take
down a license plate number, a description of the
vehicle and the direction in which it was traveling
to report to the proper authorities. Do not attempt
to stop the vehicle.
· Straddling lanes or driving on the center line
· Drifting or moving in a straight line at a
slight angle to the roadway
· Driving with headlights off at night
· Erratic braking or stopping without cause
· Driving below the speed limit
· Slow response to traffic signals (sudden
stop, delayed start)
· Nearly striking an object, curb, etc
· Weaving or zigzagging across the road
· Driving on the wrong side of the road or
completely off the road way
. Tailgating
"Reports Of Impaired Driving are Categorized
as High Priority by the OPP"
Contact Us at: oadd81@oadd.ca
,..
- ~~ "'ho" fjf
Marilyn Pennycook
From:
Sent:
To:
Cc:
Subject:
Mayor [neil.craig@oro-medonte.ca]
Thursday, October 21,2004 1 :18 PM
Marilyn pennycook
Jennifer Zieleniewski
Fw: Information
\L\
-\
Attachments:
Dear Mayor Craig.doc
Dear Mayor
Craig.doc (20 KB)
----- Original Message -----
From: Pat & Jim Woodford
To: Mayor <neil.craia@nrn-medonte.ca>
Cc:
Sent: Thursday, October 21, 2004 10:43 AM
Subject: Information
> Neil
>
> Please see attached letter.
>
> Jim
1
.
...
Dear Mayor Craig:
)Lt, -~
On Aug. 14, 2004 I submitted four written questions to Council. Despite
assurances from the CAO and you I have not received any answers.
I am making a deputation to Council on Nov. 17,2004 to discuss Council's recent
decisions to approve Baywinds and expropriate Rowanwood land and how this is in
keeping with Council's "Environment Policy" and I want my presentation to be as factual
as possible.
So considering the above lack of response I am making it easy for you. If the
following statements are correct then you need not contact me.
1 - Council did not approve the Baywinds EIS before it voted to approve the
project.
2 - Council did not have an ecologist/environmental consultant assess and verify
the Baywinds EIS.
3 - The Planning Consultant recommended that Council approve the Baywinds
project.
4 - Neither the Planning Consultant nor the Planning Staffwamed Council about
the environmental damage that would be caused by the project. (As detailed in Ian
Bender's Report to Simcoe County)
5 - There was no EIS done before Council voted to expropriate the Rowanwood
property.
6 - Council was not made aware that their action would result in 40 more houses
being built close to the West Coulson Swamp Provincially Significant Wetland.
7 - The planning consultant recommended that Council expropriate Rowanwood
land.
See you on the 1 ih.
Jim Woodford
30 Oct 2004
Page 1 of2
Marilyn Pennycook
From: Jennifer Zieleniewski
Sent: Monday, October 25,20043:16 PM
To: strix.woodfordii@sympatico.ca
Cc: Council; Marilyn Pennycook; Andria Leigh
Subject: QUESTION ABOUT WATER TAKING
Hello Mr. Woodford:
Re: "Questions about Water Taking"
Firstly Mr. Woodford, I would like to apologize for the lateness of responding to your correspondence. There was
some confusion on my part in that there was no direction to staff to respond other than acknowledging receipt of
your correspondence. Since then Council directed that staff respond to your four questions.
I offer you the following background and particulars for your consideration:
Meridian Planning Consultants (formerly the Planning Partnership) were appointed as the Township's Planning
Consultant subsequent to a tendering process in 1995 to complete the Official Plan and Zoning By-law for Oro-
Medonte and also to provide general planning services to the Township as required.
In 2003 the Senior Planner was off on maternity leave and a contract planner (Gary Smith) was retained to
provide coverage for some of the day to day operations in the Planning Department. Meridian also continued to
be responsible for providing Council strategic advice on all planning matters and for the completion of the Official
Plan review required in accordance with the Planning Act. Unfortunately in July Mr. Smith was able to gain full
time employment elsewhere and did not fulfill his contract with the Township. Staff from Meridian completed the
contract.
In 2003 a total of $ 200,373.35 was paid to Meridian as identified by the project noted below:
.
Secondary Study - Craighurst
Secondary Study - Oro Centre
Official Plan Five Year Review
Oro Moraine/Aggregate OPA
General Consultant
$ 6432.48
$ 233.45
$ 27,374.07
$ 39,516.02
$ 126,636.40
.
.
.
.
The General Consultant amount includes representation at Ontario Municipal Board hearings, vacation coverage
for Planning Department Staff, completion of Maternity Leave Coverage, and Committee of Adjustment matters.
With the exception of the completion of the maternity leave these cost would have been incurred by the Township
due to the nature and scope of the work and the amount of time required to bring these projects to fruition. In-
house staff time is dedicated to the day to day operation of the planning department and leaves little time for
special studies or preparation for large hearings.
As of September 30, 2004 a total of $ 84,037.28 was paid to Meridian in 2004 as identified by the project noted
10/29/2004
Page 2 of2
below:
.
Secondary Study - Craighurst
Official Plan Five Year Review
Oro Moraine/Aggregate OPA
General Consultant
Vacation Coverage
OMB Hearings
Zoning By-law Update
Water Taking
Development Charges
$ 1260.86
$ 2229.49
$ 6634.78
$ 15,357.14
$ 10,792.93
$ 33,751.06
$ 1604.58
$ 7588.55
$ 4817.89
.
.
.
.
.
.
.
.
As indicated by the specific project these amounts involve work on a variety of large projects including the
Secondary Plans for Oro Centre and Craighurst, the Oro Moraine/Aggregate Official Plan Amendments, Ontario
Municipal Board hearings, and the update to the Development Charges By-law.
In 2003 it was determined that the level of work required to be completed by the two staff planners could not be
completed in an expedient and comprehensive manner without additional planning expertise being available. On
this basis Meridian has been responsible for the processing of major development applications and the provision
of strategic planning advice under the management and direction of senior Township staff. The cost associated
with the review of the development applications is recoverable from the applicant and is not a cost incurred by the
Township.
Council is cognizant of the Provincial initiatives with respect to Water Taking policies. Given that Amendment No.
17 had been prepared by Meridian in August 2003 for inclusion in the Township's Official Plan, it was appropriate
to have Meridian complete the additional review of the implementation of these policies into the Township's
Zoning By-law.
I trust this responds to your request.
Jennifer Zieleniewski, CAO
10/29/2004
THE CORPORA nON OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-112
Being a By-law to establish Purchasing
and Tendering Procedures for
The Corporation ofthe Township ofOro-Medonte
WHEREAS Section 271(1) of the Municipal Act, 2001, S.O. 2001, C.25, as amended,
stipulates that a municipality shali adopt policies with respect to its procurement of goods
and services;
AND WHEREAS By-law No. 2001-118 establishing Purchasing and Tendering
Procedures for The Corporation of Oro-Medonte was passed on the 21 sl day of November
2001;
AND WHEREAS it is deemed necessary to revise the existing by-law in order to
conform to the requirements of Section 271 of the Municipal Act, 2001;
NOW THEREFORE the Council for The Corporation of the Township ofOro-Medonte
enacts as foliows:
1. Definitions and Interpretations
For the purpose ofthis By-law the foliowing terms have the following meanings:
a) "Bidder" is the person who responds to requests for Proposals,
Quotations or Tenders.
b) "Contract" means any formal legal agreement for supplies, goods,
services, equipment or construction.
c) "Committee" means any Committee appointed by the Council of The
Corporation of the Township ofOro-Medonte.
d) "Co-operative Purchasing" means co-ordination of Township purchases
with purchases from other not for profit organizations such as
municipalities, school boards, hospitals, etc.
e) "Council" means the Municipal Council of The Corporation ofthe
Township ofOro-Medonte.
f) "Electronic Advertising" means the use of a computer based system
directly accessible by suppliers irrespective oftheir location that provides
suppliers with information related to Request for Proposals, Quotations
and Tenders.
g) "Emergency" means an event which occurs which requires immediate
repair or replacement of equipment, services, or facilities in order to
maintain a required public service or to prevent danger to life, limb or
property.
h) "In House Bidding" is a process whereby Township staff compete with
external entities for the opportunity to provide goods and services.
i) "Professional or Consulting Services" includes architects, engineers,
surveyors, planners, auditors, management consultants, legal
representation and any other consulting and professional services provided
to The Corporation of the Township ofOro-Medonte.
Page 1 of 16
j) "Proposal" means an offer to provide goods or services for which the
requirements have not been definitely specified.
k) "Quotation" means an offer to provide stipulated goods or services.
I) "Sole source" means there is only one known source of supply of
particular goods and services.
m) "Tender" means a formal offer to provide specified goods or services, in
response to an advertised request therefore.
n) "Township" means The Corporation of the Township ofOro-Medonte.
0) "Verbal Quotation" means receiving pricing via telephone, fax,
electronic mail or in person.
p) In this By-law, unless the context requires otherwise, words in the singular
shaH include the plural and words in the masculine gender, shaH include
the feminine.
2. Purposes. Goals and Objectives
The purposes, goals and objectives of this By-law and of each of the methods of
procurement authorized are:
a) To encourage the most open, competitive bidding process practicable for
the acquisition and disposal of goods and/or services, and the objective
and equitable treatment of aU vendors.
b) To procure by purchase, rental or lease the required quality and quantity of
goods and/or services in an efficient, timely and cost effective manner.
c) To maximize savings for taxpayers.
d) To ensure openness, accountability and transparency while protecting the
financial best interests ofthe Township.
e) To procure goods and/or services with due regard to the preservation of
the natural environment.
3. General Policies
a) No employee, elected official or Committee member of the Township
shaU purchase goods and/or services, request quotes, proposals or tenders,
or enter into contracts and agreements on behalf ofthe Township except in
accordance with the provisions ofthis By-law unless authorized to
proceed otherwise by Council resolution.
b) The inclusion of any item in a Department's operating budget or capital
budget shall confer to the Department Head the authority to incur such
expenditures.
c) Notwithstanding the inclusion of any item in a Committee's operating
budget or capital budget, authorization ftom the C.A.O. is required prior to
the incurrence of such expenditure.
d) No employee, elected official or Committee member of the Township is
authorized to purchase any goods and/or services or award contracts for
capital projects not included in the capital budget without prior approval
of Council.
Page 2 of 16
e) Where a Department Head wishes to incur an expenditure not originaHy
incJuded in the capital budget, a report shaH be submitted to Council in
order to obtain approval for such expenditure. The report shall contain
sufficient information to enable Council to judge the propriety of the
proposed expenditure and identify the source of the financing thereof.
f) Prior to Council adopting the operating budget and capital budget, no
employee, elected official or Committee member of the Township is
authorized to purchase any goods and/or services other than those goods
and/or services required on a recurring basis for the day to day operations
of the Township, without the prior approval of Council.
g) No expenditure shall be authorized or pennitted whereby a debt is
incurred requiring authorization by By-law until the said By-law is passed
by Council and all statutory authorization is received.
h) No contract or purchase shaH be divided to avoid the provisions ofthis
By-law.
i) Any employee who intentionally and knowingly acquires or disposes of
any goods and/or services for the Township in contravention of any
section ofthis By-law shall be subject to disciplinary actions in
accordance with Township policy.
j) Any employee involved with the procurement of goods and/or services
that has any pecuniary interest, direct or indirect, shall immediately
disclose the interest to their Department Head or Chief Administration
Officer and shall not take part in the detennination of the successful bidder
or attempt in any way to influence the said detennination.
k) The Province of Ontario's Discriminatory Business Practices Act, R.S.O.
1990, as amended has been established to prevent discrimination in
Ontario on the ground ofrace, creed, colour, nationality, ancestry, place of
origin, sex, or geographical location of persons employed or engaging in
business. Therefore, granting preference to local suppliers to supply
goods and/or services to the Township cannot be undertaken.
4. Emer!!:ency Purchasing
Notwithstanding the provision of this By-law, the said provisions shall be
disregarded for goods and/or services that may be required in the event of an
emergency situation. Goods and/or services shaH be acquired by the most
expedient and economical means. The Department Head shall obtain the approval
ofthe C.A.O. when occurring expenditures in an emergency situation. Any
purchase of goods and/or services incurred in the event of an emergency shall be
reported to Council at its next meeting.
5. Co-Operative Purchasin!!:
The Township ofOro-Medonte may participate with other not for profit
organizations such as municipalities, school boards, hospitals, etc. in co-operative
purchasing where it is in the best interests of the Township ofOro-Medonte to do
so and where the purposes, goals and objectives of this By-law are complied with
by such organizations.
Page] of 16
6. In-House Biddin2
It is the Township's policy to evaluate staffs ability to deliver services in an
efficient and effective manner prior to considering a public procurement process.
Thus, during a public procurement process, in-house bids will not be considered.
7. Exceptions
Notwithstanding the provisions of this By-law, where a Department Head deems
it necessary or in the best interests ofthe Township to acquire goods or services
from a particular source, the Department Head shaH submit a report for approval
of Council to acquire the goods or services from that particular source. Situations
where such action may be required are but not limited to the foHowing:
i. the good or service is available from a sole source
ii. extension of an existing contract would prove more cost-efficient or
beneficial
iii. when the required item is in short supply due to market conditions
iv. when it is necessary to ensure compatibility with existing products or to
avoid violating warranty/guarantee requirements when service is provided
v. the sources of supply are restricted to the extent that there is not effective
price competition.
8. Expenditures up to $5,000
For expenditures up to $5,000, Department Heads may acquire the goods and/or
services (excluding professional or consulting services) without quotations being
requested. Verbal or written quotations may be requested at the discretion ofthe
Department Head.
9. Expenditures 0[$5.000 to $15.000
Verbal quotations shaH be requested for goods and/or services (excluding
professional or consulting services) estimated to be in an amount of $5,000 to
$15,000. Ifdeemed expedient, the Department Head may request written
quotations. If the requirements of the goods and/or service cannot be definitely
specified, proposals should be requested.
10. Expenditures of $15,000 to $35.000
Written quotations or tenders shall be requested for goods and/or services
(excJuding professional or consulting services) estimated to be in an amount of
$15,000 to $35,000. Ministry regulations should be adhered to when determining
whether to request written quotations or tenders. If the requirements ofthe goods
and/or services cannot be definitely specified, proposals should be requested.
11. Expenditures Over $35.000
Tenders shaH be requested for goods and/or services (excluding professional or
consulting services) estimated to be in an amount in excess of$35,000. If the
requirements of the goods and/or services cannot be definitely specified,
proposals should be requested.
Page 4 of 16
12. Professional and Consultine Services
a) For professional or consulting services being provided to the Township on
a continuing basis, proposals shall be requested from time to time at the
discretion of Council.
b) For a specific project for which professional or consulting services are
required and are not provided in accordance with a contract or agreement
in effect at the time, proposals shall be requested.
13. Procedures for Requesting Verbal Quotations
a) The goal ofthis procurement process is to obtain competitive pricing in an
expeditious and cost effective manner through phone, fax, e-mail, other
similar communication methods, vendor advertisements or vendor
catalogues.
b) Department Heads shall document and retain on file details ofthe quotes
received including the name of the supplier and the quoted amount.
14. Procedures for Requesting Written Quotations
a) The goal of this procurement process is the same as for Requesting
Tenders, except that bid solicitation is done primarily on an invitational
basis from a pre-detennined bidders list.
b) Requesting Quotations
i. Written quotations shall be requested from a minimum of three suppliers,
whenever possible.
11. The supplier shall be provided with all the infonnation required in order to
submit a quotation.
iii. The document requesting quotations shall include the following statement,
"The lowest or any quotation not necessarily accepted".
iv. If as a result of queries from prospective bidders, the document requesting
the quotation needs to be revised, each prospective bidder shall be notified
of the revisions by telephone and subsequently facsimile or mail. If a
quotation has already been submitted, the bidder may in writing request
that the quotation be withdrawn. The quotation will then be returned
unopened to the bidder by hand or registered mail.
c) Quotation Closing Time
1. All requests for quotations shall include a day and time by which the
quotations must be submitted to the Department Head.
ii. All finns requested to submit a quotation shall be allowed at least five
working days before the deadline for submitting their quotation.
d) Receipt of Quotations
1. Quotations received must be submitted in a sealed envelope.
Page 5 of 16
ii. The following information shall appear on the outside of the envelope:
the name of the applicable Department Head
that the envelope contains "Quotation For" and identifY the goods
or services to which the quotation relates to.
iii. When the quotation is received, the envelope shall be initialed and the date
and time detailed thereon. The quotation shall then be forwarded to the
appropriate Department Head.
iv. Any quotation received after the deadline shall not be accepted or opened,
and the time and date shall be detailed thereon and the quotation returned
to the bidder with a covering letter stating the reason the quotation could
not be accepted.
v. Any quotation may be withdrawn prior to the opening thereof upon receipt
of a written request from the bidder. The quotation shall then be returned
unopened to the bidder.
e) Opening of Quotations
I. As soon as possible after the deadline for submitting quotations, all
quotations shall be opened.
n. Quotations shall be opened in the presence of the Department Head and
the C.A.O. or their designate.
iii. The Department Head shall review the quotations and submit a report and
recommendation to Council for approval. The report shall outline the
reasons in full explanation ifthe quotation recommended for acceptance is
not the lowed quotation submitted. Reference should be made in the
report to budget implications.
t) Acceptance of Ouotations
I. Quotations may be rejected for the following reasons:
the quotation doesn't meet specifications
the bidder has appended his own terms and conditions
the quotation is not signed by an officer of the quoting firm.
ii. The quotation to be accepted will be at the discretion of Council.
iii. Upon Council approval, the successful quoter shall be notified of
acceptance of his quotation by telephone and subsequently in writing.
15. Procedures for Requesting Tenders
a) The goal of this procurement process is to implement an effective,
objective, fair, open, transparent and efficient process for obtaining
competitive bids based on precisely defined requirements for which a clear
or single solution exists.
b) Advertising
i. All tenders may be publicly advertised in local newspapers having general
circulation in the municipality in accordance with Township advertising
policy. Electronic advertising must be used for all goods and/or services
over $100,000 and any estimated construction over $250,000 to provide
equal access to potential vendors across the country.
Page6ofl6
n. At the Department Head's discretion, tenders may also be advertised in
trade or special newspapers.
iii. Sufficient time between advertising and the tender closing time shall be
allowed to permit a bidder to examine the specifications, obtain tender
documents and complete and submit his tender.
iv. The advertisement shall contain the following information:
the name ofthe municipality
the type of service, equipment or project
the official designated to receive the tender
the tender closing date and local time thereof
the location where plans and specifications and tender forms may
be obtained
the charge, if any, for contract documents
the official to whom queries may be directed
a statement that the Township reserves the right to accept any
tender or reject any or all tenders and that the lowest or any tender
is not necessarily accepted
the date, local time and place of the opening of the tenders
the type of security that must accompany the tender
the bonding requirements, if any.
c) Provision ofInformation to Tenderers
i. Upon the request of a prospective tenderer, the Department Head shall
supply the following materials for each contract:
two copies of the official tender form
tender materials such as specifications, plans, etc.
a summary of the tender requirements detailed below
a statement that failure to satisfy all of the tender requirements wiIJ
result in the tender being rejected.
ii. When a fee for tendering material is being charged, the fee shall be
payable to The Corporation of the Township ofOro-Medonte.
iii. A list of prospective bidders shall be maintained by the applicable
Department Head. It is essential that names, addresses, telephone and fax
numbers of prospective bidders are recorded when tender documents are
released to facilitate distribution of addenda and when necessary to extend
or cancel a competition.
d) Return of Tender Documents by Hand
When, pursuant to the provisions of this By-law, tender documents and/or
deposit cheques are returned to the contractor/supplier by hand, a letter
acknowJedging receipt must be signed by the bidder.
e) Tender Requirements
1. The correct tender form, as supplied by the Township, must be used.
ii. Tenders must be received on or before the closing time and date.
iii. All tenders shall either be mailed or delivered to The Corporation of the
Township ofOro-Medonte.
iv. Tenders shall be submitted in a sealed envelope.
v. Tenders shall be addressed to the appropriate Department Head.
Page 7 of 16
VI. The outside envelope must be marked "Tender For" and identify the
project to which the tender relates.
vii. The tender must be legible, written in ink or be typewritten and all items
must be bid unless the tender specifically permits otherwise, with the unit
price for every item, applicable taxes and other entries clearly shown.
viii. An authorized signing officer of the bidder shaH sign the tender form in
the space provided. The Corporate Seal of a corporate bidder should be
affixed to the tender documents, or the signing officer must state in
writing on the tender documents "I have the authority to bind the
Corporation" .
ix. Erasures, overwriting or strike outs must be initialed by the authorized
signing officer.
x. The tender deposit, if required, may be a certified cheque, bank draft,
money order, (10% of the total tendered amount) or any combination
thereof made payable to The Corporation of the Township ofOro-
Medonte, and must be submitted with the tender and must be enclosed in
the same envelope as the tender.
xi. The tender shall be accompanied by an Agreement to Bond Form, when
bonding is a requirement.
xii. Alternate proposals to the tender specifications will not be considered
unless requested by the Township.
xiii. The tender must not be qualified by a statement added to the tender form,
by a covering letter or by alterations to the tender form, unless requested
by the Township.
XIV. If any of the above tender requirements have not been met, the tender may
be considered an "Improper Bid", at the discretion of the Township.
f) Bonding Requirements
1. The Department Head shaH determine bonding requirements, if any,
taking into consideration Ministry stipulations.
ii. When stipulated within the specifications of a tender, the specified amount
issued by a Bonding Company satisfactory to the Township, must be
furnished by the contractor before the contract is signed.
g) Changes to Contract Under Call
I. Interpretation should be made in reply to queries from bidders only in the
form of a written addendum. When it is necessary to revise, delete,
substitute or add to the tendering material for a contract under call, the
C.A.O. shall approve the issuance of an addendum, an extension ofthe
closing date, or cancellation of the competition.
ii. When an addendum is to be issued, a copy of each addendum shall be
forwarded by facsimile, if possible, and subsequently by registered mail to
each contractor/supplier who obtained tender forms for the contract at his
last known place of business. The contractor/supplier shaH be advised that
a tender already submitted will be returned upon written request.
Page 8 of 16
A copy of the addendum shaH also be stapled to each tender fonn not yet
distributed.
iii. When a competition is canceHed, each contractor/supplier who received
tender documents shall be notified by facsimile and subsequently by
registered mail of the cancellation of the competition. All tenders received
shall be returned unopened to the contractor/supplier by hand or registered
mail with a covering letter.
iv. When it becomes necessary to extend the closing date for receiving
tenders for the competition, each contractor/supplier who received tender
documents shaH be notified by facsimile, if possible, and subsequently by
registered mail. When tenders have already been received, the
contractor/supplier shaH be advised that the tender will be returned upon
written request. An advertisement setting out the new closing date shaH
be inserted in the publication(s) originally used, when practical.
h) Receipt of Tenders
i. When a tender is received, the envelope will be initialed and the date and
time detailed thereon. The tender shaH be kept in the custody of the
Department Head until the stated time of opening. The Department Head
will maintain a listing of tenders received in the F onn appended as
Schedule "A" to this By-law.
ii Adjustments by telephone, facsimile or letter to a tender already submitted
will not be considered. A bidder desiring to make adjustments to a tender
must withdraw the tender and submit a revised tender. The bidder shall be
advised ofthe withdrawal procedures.
iii. When a tender envelope is received after the closing time ofthe
competition, the time and date of receipt shall be recorded on the tender
envelope.
Late tenders shall be returned, unopened, to the bidder. A covering letter
stating the reason why the tender could not be accepted shall accompany
the return.
A late tender without a return address on the envelope shaH be opened, the
address obtained and then returned. The covering letter should state why
the envelope could not be returned unopened.
i) Withdrawal of Tenders
1. A prospective bidder who has submitted a tender may make a written
request that his tender be withdrawn. The withdrawal shall be allowed if
the request is made before the closing time for the competition to which it
applies. Withdrawal requests must be directed to the Township by hand
delivery, facsimile or mail and signed by an authorized signing officer of
the bidder. Telephone requests shaH not be acted upon.
11. The withdrawal of a tender does not disqualifY a bidder from submitting
another tender on the same competition.
iii. Tenders which have been withdrawn will be dealt with at the opening by
announcing that the tenders are withdrawn and are to be returned
unopened by registered mail or by hand to the bidder. The tender shaH
subsequently be returned unopened by registered mail or by hand to the
bidder.
Page 9 of 16
iv. Withdrawal requests received after the competition closing time will not
be accepted. The bidder concerned shall be infonned that the withdrawal
request arrived too late for consideration.
v. If more than one tender is read out under the same name for the same
competition and no withdrawal notice has been received, the tender
contained in the envelope bearing the time closest to the competition
closing time shall be considered the intended bid. The other tender(s)
received for that bidder shall be considered withdrawn and returned to him
in the usual manner.
vi. In some instances, several tenders are opened at the same tender opening.
At such an opening, at the conclusion of the reading out ofthe bids on a
competition, the low bidder on the competition may withdraw any of his
remaining tenders on other competitions. The contractor/supplier shall
attest in writing to his identity and state the contract(s) on which he desires
to withdraw. The Notice of Withdrawal of Tender must be signed by the
contractor/supplier and handed to the C.A.O. before the reading out ofthe
first tender on the contract(s) to which it applies.
The C.A.O., presented with the withdrawal notice, shall read out the
bidder's name and announce that the tender has been withdrawn in
accordance with established procedures. The bid amount of the
withdrawn tender shall not be disclosed.
Tenders withdrawn under this procedure cannot be reinstated.
A contractor/supplier who withdraws a bid on the strength of being read
out as low bidder on a previous contract does not have the right to
reinstate a withdrawn tender if subsequent checking proves that his tender
on the previous contract was not in fact low or was not accepted.
j) Opening of Tenders
i. Any persons desiring to be present at the opening may attend.
ii. Tenders shall be opened in the presence of the C.A.O. & Department Head
or their designate.
iii. When tenders have been sorted, a check of the Listing of Tenders received
shall be made to ensure that all tenders received are accounted for. If a
discrepancy occurs, the tender opening proceedings shall be delayed until
all tenders have been accounted for.
iv. When all tenders have been accounted for, and withdrawal fonns have
been dea1t with, the remaining tenders shall be opened.
v. For each contract, the Department Head shall announce the number of bids
received and for each tender, the name ofthe bidder, the total bid amount,
and the amount of the deposit.
vi. If two tenders for the same contract are received in the same tender
envelope, the signed copy, or ifboth are properly executed and prices
differ, the lower price shall be considered the intended bid, which shall be
processed in the nonnal manner.
Page 10 or 16
vii. After reading out the bid amount, the Department Head shall detail on the
Record of Tenders Opened, being Schedule "B" appended to this By-law,
the name of each bidder, the amount of the tender and the deposit amount.
The bidder's name for each withdrawn bid shall be recorded immediately
following the name of the bidders whose tenders will be considered,
noting the method and date of withdrawal. When all the information has
been recorded, the Record of Tenders Opened shall be closed off by
drawing a diagonal line in the unused space under the information listed.
viii. The signatures of all Township officials present must appear on the
Record of Tenders Opened.
ix. Council will be provided forthwith with a copy of the Record of Tenders
opened.
k) Review of Tenders
1. Tenders shall be reviewed as soon as possible after their opening by the
Department Head.
ii. Tenders may be rejected if the tendering requirements have not been met.
iii. When a tender is rejected, the reason therefore must be noted on the
Record of Tenders Opened.
iv. The bidder shall be advised in writing as to the reason for rejection of his
tender.
v. The report to Council shall include the rejected bidder(s) and state the
reason for the rejection of the tender.
1) Acceptance of Tender
1. Following the review of tenders, the Department Head shall submit a
report and recommendation to Council for approval. When the lowest
tenders are identical, preference shall be given to the bid submitted at the
earliest date and time. The report shall outline the reasons in full
explanation if the tender recommended for acceptance is not the lowest
tender submitted. Reference should be made in the report to budget
implications.
ii. The tender to be accepted will be at the discretion of Council.
iii. Council shall determine the acceptance of a tender. The Township
reserves the right to accept any tender, or to reject any or all tenders.
iv. Upon Council approval, the Department Head shall immediately advise
the successful bidder that his tender has been accepted.
m) Disposition Of Withdrawn Tenders
Following the tender opening, withdrawn tenders shall be returned
together with the deposit cheques to the bidders by registered mail or by
hand.
Page II ofl6
n) Disposition Of Deposit Cheques
I. For contracts where a perfonnance bond is required, the deposit cheque
for the successful bidder will be retained until such time as the said
perfonnance bond has been supplied in a fonn satisfactory to the
Township.
ii. For contracts that do not require a perfonnance bond, the deposit cheque
of the successful bidder shall be retained by the Township until such time
as the goods and/or services have been received.
iii. The deposit cheques of the other bidders will be returned to the bidder as
soon as is practical after the acceptance of the tenders and the return of
these cheques shall be by registered mail or by hand.
iv. The Township does not pay interest on any tender deposit.
0) Obligation of Successful Bidder
The successful bidder shaH be bound to execute the contract agreement
and to file satisfactory bonds, insurance policies and WSIB clearance
certificates with the municipality within three weeks of the contract being
awarded.
p) Action When Successful Bidder Does Not Enter Contract
I. If the successful bidder fails to enter into a contract and/or file the required
documentation or indicates that he wjJJ not perfonn the contract, the
Department Head and the C.A.O. may recommend one ofthe following to
Council:
that the tender shall be awarded to another bidder
that the competition be cancelled.
In either case, the deposit of the successful bidder shall be forfeited.
ii. In the event the tender is awarded to another bidder, the said bidder will be
required to provide the required tender deposit or perfonnance bond and
all other provisions of this By-law wiJI apply.
16. Procedures for Requesting Proposals
a) The goal ofthis procurement process is to implement an effective,
objective, fair, open, transparent, accountable and efficient process for
obtaining unique proposals designed to meet broad outcomes to a complex
problem or need for which there is no clear or single solution.
b) Requesting Proposals
i. Requests for proposals should be called when the requirements or services
cannot be definitely specified.
ii, Requests for proposals shall be by invitation and at the discretion of the
Department Head, by public advertising in a local newspaper.
iii. At the Department Head's discretion, requests for proposals may also be
advertised in trade or special newspapers.
Page120f16
iv. If as a result of queries from prospective bidders, the document requesting
the proposal needs to be revised, each prospective bidder shall be notified
of the revision by telephone and subsequentJy facsimile or mail. If a
proposal has already been submitted, the bidder may in writing request
that the proposal be withdrawn. The proposal will then be returned
unopened to the bidder by hand or registered mail.
c) Closing Time For Proposals
i. All requests for proposals shall include a day and time by which the
proposals must be submitted to the Department Head.
ii. All firms requested to submit a proposal shall be allowed at least five
working days before the deadline for submitting their proposal.
d) Receipt of Proposals
i. Proposals received must be submitted in a sealed envelope.
11. The following information shall appear on the outside of the envelope:
the name of the appJicable Department Head
that the envelope contains a "Proposal For" and identifies the
goods or services to which the proposal relates to.
iii. When the proposal is received, the envelope shall be initialed and the date
and time detailed thereon. The proposal shall then be forwarded to the
appropriate Department Head.
iv. Any proposal received after the deadline shall not be accepted or opened,
and the time and date shall be detailed thereon and the proposal returned
to the bidder with a covering letter stating the reason why the proposal
could not be accepted.
v. Any proposal may be withdrawn prior to the opening thereof upon receipt
of a written request from the bidder. The proposal shall then be returned
unopened to the bidder.
e) Opening of Proposals
1. As soon as possible after the deadline for submitting proposals, all
proposals shall be opened in the presence of the Department Head and
C.A.O. or their designate.
ii. Proposals shall be reviewed and analyzed by the Department Head who
shall submit a report and recommendation to Council for approval.
Reference should be made in the report to budget implications.
t) Acceptance of Proposal
i. The proposal to be accepted will be at the discretion of Council.
ii. Upon Council approval, the successful bidder shall be notified of
acceptance of his proposal by telephone and subsequentJy in writing.
Page 13 of 16
17. Disposal of Township Equipment
a) General Policies
i. When equipment is no longer required by a department, the Department
Head shall assess its functionality and determine if the equipment has a net
realizable value.
ii. If the equipment is functional, the equipment shaH first be offered to the
other Township Departments.
iii. If the equipment has a net realizable value, the equipment shall be sold by
tender in the manner described in the following subsections.
iv. If the equipment has no net realizable value, it shall be disposed of in a
manner at the discretion of the Department Head and C.A.O.
b) Advertising
i. All tenders shall be publicly advertised in local newspapers having general
circulation in the municipality in accordance with Township advertising
policy.
11. At the Department Head's discretion, tenders may also be advertised in
trade or special newspapers.
iii. Sufficient time between advertising and the tender closing time shall be
aHowed to permit a bidder to examine the equipment.
iv. The advertisement shall contain the following information:
the name of the municipality
a description of the equipment being sold
the location where the equipment may be viewed and the name and
phone number ofthe Township official to contact for information
the date and local time tenders shaH be received to
a statement that the tender must be submitted in a sealed envelope
and the outside of the envelope must be marked "Tender For" and
identify the equipment to which the tender relates
that the tenders shall be addressed to the appropriate Department
Head
a statement that the Township reserves the right to accept or reject
any tender
a statement that the tender must be accompanied by a tender
deposit of 10% of the tendered amount and that the deposit may be
by certified cheque, bank draft or money order or any combination
thereof.
c) Receipt of Tenders
i. When a tender is received, the envelope shall be initialed and the date and
time detailed thereon. The tender shall be kept in the custody of the
Department Head until the stated time of opening.
ii. Adjustments by telephone, facsimile or letter to a tender already submitted
will not be considered.
iiL Any tender may be withdrawn prior to the opening thereof upon receipt of
a written request from the bidder. The tender shaH then be returned
unopened to the bidder.
Page 14 of 16
iv. When a tender envelope is received after the closing time of the
competition, the time and date of receipt shall be recorded on the tender
envelope. The tender shall be returned unopened to the bidder with a
covering letter stating the reason why the tender could not be accepted. A
late tender without a return address on the envelope shall be opened, the
address obtained and then returned. The covering letter should state why
the envelope could not be returned unopened.
d) Opening of Tenders
i. At a time established as soon as possible after the deadline for submitting
tenders, all tenders shall be opened.
ii. Tenders shall be opened in the presence of the Department Head and
C.A.O. or their designate.
iii. The Department Head shall review the tenders and submit a report and
recommendation to Council for approval. The report shall outline the
reasons in full explanation if the tender recommended for acceptance is
not the highest bid submitted.
iv. The tender accepted will be at the discretion of Council.
e) Notification of Acceptance of Tender
i. Upon Council approval, the successful bidder shall be notified of
acceptance of his tender by telephone and subsequently in writing.
ii. Information about the accepted tender shall be available to unsuccessful
bidders subsequent to the accepted tender being approved by Council.
f) Disposition of Deposit Cheques
The deposit cheques of the unsuccessful bidders will be returned as soon
as is practical after the opening of the tenders by registered mail or by
hand. When returned to the bidder by hand, a letter acknowledging receipt
must be signed by the bidder.
18. By-Law Review
a) A review of this By-law shall be conducted on a periodic basis but not
longer than five years following its adoption by Council.
b) The review shall determine how effective this By-law has been in
achieving the goals and objectives set out therein.
rage 15 of 16
19. THAT By-Law 2001-118 is hereby repealed.
20. THAT this By-law shall come into force and have effect immediately upon
the final passing thereof.
BY -LAW READ a first and second time this 3rd day of November, 2004.
BY -LA W READ a third time and finally passed this
day of
,2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor J. Neil Craig
Clerk, Marilyn Pennycook
Page 16 of 16
Schedule "A" to By-Law 2004-112
TOWNSHIP OF ORO-MEDONTE
LISTING OF TENDERS RECEIVED
Date Submitted
RE:
Time Submitted
Submitted Bv
Schedule "B" to By-Law 2004-112
Submitted By
C.A.O.
Department Head
Total Bid
RE:
TOWNSHIP OF ORO-MEDONTE
RECORD OF TENDERS OPENED
Amount of Deposit
Comments
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-113
Being a By-Law to Amend By-law No. 2004-028
To Authorize a Decrease in the Speed Limit on Certain Roads
Within the Township of Oro-Medonte
WHEREAS the Highway Traffic Act, R.S.O., 1990, Chapter H.8, as amended, Section
128(2), authorizes the Council of a municipality to pass By-laws to prescribe a lower
rate of speed for motor vehicles on a highway or portion of highway under its
jurisdiction;
AND WHEREAS it is deemed necessary and expedient that the speed limit for motor
vehicles on certain portions of highways under the jurisdiction of the Township of Oro-
Medonte be decreased;
AND WHEREAS the Council of The Township of Oro-Medonte did, on the 16th day of
June, 2004 enact By-law No. 2004-028 to decrease the speed limit on certain roads
within the Township of Oro-Medonte;
NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. THAT Schedule "C" of By-law No. 2004-028 be amended to add as follows:
Name of Highway From To
Southerly to 250
5 Line 7 South Highway 11 Exit Ramp metres north of Ridge
Road intersection
2. THAT this By-law shall come into force and take effect on its final passing
thereof.
Read a first and second time this 3rd day of November 2004.
Read a third time and finally passed this
day of
2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LA W NO. 2004-122
Being a By-law to Amend By-law 98-97 a By-law to Designate
Areas of the Township as Site Plan Control Areas
WHEREAS the Official Plan of the Corporation of the Township ofOro-Medonte was
approved by the Minister of Municipal Affairs on August 15, 1997;
AND WHEREAS Council for the Corporation of the Township ofOro-Medonte established
Site Plan Control policies in the Official Plan for the Township;
AND WHEREAS Section 41(2) and 41(3) ofThe Planning Act, R.S.O 1990 c. P. 13, as
amended provides that where in an Official Plan an area is shown or described as a proposed
Site Plan Control area, the Council of the local Municipality may designate the whole or any
part of such area as a Site Plan Control area and further that Site Plan Control areas may be
designated on the basis of their zone category in the Township's Zoning By-law;
AND WHEREAS Council deems it advisable to provide for Site Plan Control areas in order
to provide for the orderly development of commercial, industrial and other special areas
within the Township;
NOW THEREFORE the Council for the Corporation of the Township ofOro-Medonte
hereby enacts as follows:
1. That Section 2 of By-law 98-97 is hereby amended with the addition
of the following subsection:
"2.5 The following property is designated as a Site Plan Control area in
accordance with Section 41 ofthe Planning Act, R.S.O. 1990, c.P. 13, as
amended:
Concession 14, Part of Lots 5 and 6, Plan M-205, Lot 7, RP 51R-14573, Part
I (Oro), Roll Number 43-46-010-005-21807-0000."
BY-LAW READ A FIRST AND SECOND TIME THIS 3" DAY OF NOVEMBER, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF
,2004.
THE CORPORATION OF THE TOWNSHIP OF
ORO-MEDONTE
Mayor - 1. Neil Craig
Clerk - Marilyn Pennycook
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-124
Being a By-law to provide for Remuneration and Expenses for Members of
Council and Council's Appointees to Local Boards and Committees/Technical
Support Groups, and Expenses for Employees, and to Repeal By-law No. 2001-
033
WHEREAS, Section 283 of the Municipal Act, S.D. 2001, c. 25, as amended, provides
that Council may pay any part of the remuneration and expenses of the members of
Council of the municipality and of the officers and employees of the municipality;
AND WHEREAS Council deems it expedient to pass a By-law to provide for the
remuneration and expenses of Members of Council and Council's Appointees to Local
Boards and Committees/Technical Support Groups and for expenses for employees;
NOW THEREFORE, the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That Schedules "A", "B" and "C" appended hereto form part of this By-law.
2. That By-law No. 2001-033 is hereby repealed.
3. That this By-law shall come into force on the date of its passage.
BY -LAW READ A FIRST AND SECOND TIME THIS 3rd DAY OF NOVEMBER, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS
2004.
DAY OF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
------...------------------------------------
MAYOR J. NEIL CRAIG
------------------------------------------...
CLERK MARILYN PENNYCOOK
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
SCHEDULE "A" TO By-law No. 2004-124
REMUNERATION OF COUNCIL MEMBERS
1. The annual remuneration for Members of Council for 2004 shall be:
Mayor
Deputy-Mayor
Councillors
$ 20,795
$ 16,075
$ 11,918
2.1 Members of Council shall receive, in addition to their annual remuneration, per
diem payments as follows:
$ 75.00 for each half day or evening meeting
$ 150.00 for each full day meeting
2.2 The per diem stipulated in 2.1 shall apply to the following but exclude Regular
meetings of Council:
attendance at Committee of the Whole meetings and Special meetings of
Council
attendance at meetings of local boards, committees/technical support
groups or special Ad-Hoc committees to which the Member of Council
has been appointed by resolution of Council
attendance at conferences, conventions and seminars as authorized by
resolution of Council
attendance at special meetings required for a specific purpose relative to
municipal business and authorized by resolution of Council
attendance by the Mayor, or his designate, at functions as
representative of the municipality
attendance at non-committee/technical support group meetings
where the Member of Council's attendance has been requested on
behalf of Council
3. When a Member of Council has been appointed by resolution of Council to a
local board, regulatory body or committee which compensates its members
directly, the Member of Council shall be entitled to the difference, if any, in
compensation and expenses received from the local board, regulatory body or
committee and the amounts of compensation and expenses stipulated in this By-
law.
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
SCHEDULE "B" to By-law No. 2004-124
REMUNERATION OF MEMBERS OF LOCAL BOARDS &
COMMITTEES/TECHNICAL SUPPORT GROUPS
1. This schedule shall apply to the following committees/technical support
groups:
Planning Advisory Committee
Committee of Adjustment
Recreation Technical Support Group
Lake Simcoe Regional Airport Commission
Accessibility Advisory Committee
2. Members of the said local Boards and Committees shall receive per diem
payments as follows:
$ 75.00 for each half day or evening meeting
$ 150.00 for each full day meeting
2.1 The per diem stipulated in 2.1 shall apply to the following:
attendance at meetings of the local board or committee
attendance at conferences, conventions and seminars as authorized by
resolution of Council
attendance at special meetings required for a specific purpose relative to
municipal business and authorized by resolution of Council
3. The above remuneration and per-kilometer payments shall be paid on a semi-
annual basis, upon submission of a statement approved by the Treasurer.
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
SCHEDULE "C" TO BY-LAW NO. 2004-124
EXPENSES FOR MEMBERS OF COUNCIL. COUNCIL'S APPOINTEES TO LOCAL
BOARDS & COMMITTEES AND EMPLOYEES
1. PER KILOMETER PAYMENTS
1.1 The municipality shall compensate Members of Council, Council's Appointees to
Local Boards & Committees/Technical Support Groups and employees at the
rate of $.35 per kilometer for the use of non-township owned vehicles.
1.2 Members of Council shall receive a per-kilometer payment for travel from their
residence and back to attend meetings, conferences, conventions and seminars
stipulated in Section 2.2 of Schedule "A".
1.3 Members of local boards & committees/technical support groups shall receive
a per-kilometer payment for travel from their residence & back to attend
meetings, conferences, conventions and seminars stipulated in Section 2.1 of
Schedule "B".
1.4 Township employees shall receive a per-kilometer payment for each kilometer
driven in a non-township owned vehicle while on Township business.
2. LUNCHEON & DINNER MEETINGS
2.1 The municipality shall be responsible for the cost of Councilor Committee
luncheon/dinner meetings when such meetings are called by Councilor the
Committee concerned.
2.2 Council members and Senior Staff shall have the discretion to invite visitors for
lunch or dinner in connection with Township business and such expense shall be
borne by the township.
3. CONFERENCES, CONVENTIONS, SEMINARS AND MEETINGS
3.1 Attendance at conferences, conventions, seminars and meetings shall be pre-
authorized by Council resolution or in accordance with Township policy.
3.2 The following expenses shall be paid:
i) Hotel/Motel accommodation - actual cost
ii) Parking - actual cost
iii) Registration - actual cost
iv Meals and incidental expenses - actual cost to a maximum of $100/day
v) The municipality will provide registration for a double room, when a spouse is
attending an approved conference, convention or seminar.
4. ADVANCES
4.1 The Treasurer shall have the authority to furnish advances to meet estimated
expenses for those authorized to attend conferences. conventions and seminars.
5. EXPENSE STATEMENTS
5.1 Statements for expenses shall be submitted to the Treasurer for actual cost of
items in a form recommended by the Treasurer.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-123
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL
MEETING HELD ON WEDNESDAY, NOVEMBER 3, 2004.
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday,
November 3,2004, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Ora-
Medonte. And, the Clerk is hereby authorized and directed to affix the corporate
seal to all said documents.
BY-LAW READ A FIRST AND SECOND TIME THIS 3rt! DAY OF NOVEMBER,
2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 3'd DAY OF
NOVEMBER, 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook