10 06 2004 Council Agenda
TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, OCTOBER 6, 2004
TIME: 7:00 P.M.
.........................................................................................................
1. OPENING OF MEETING BY THE MAYOR
2. PRA YER/CONTEMPLA TION/REFLECTION
3. NOTICE OF ADDITIONS
4. ADOPTION OF AGENDA
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF -IN ACCORDANCE WITH THE ACT"
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of September 15, 2004.
b) Minutes of Public Meeting of September 20,2004 (Steven McCreary).
c) Minutes of Public Meeting of September 20,2004 (APT Operational Management).
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. CONSENT AGENDA CORRESPONDENCE:
a) Lake Simcoe Region Conservation Authority, minutes of August 27,2004 meeting.
b) Orillia Public Library Board, minutes of June 23, 2004 meeting.
c) Nancy Green, Community Relations and Purple Ribbon Campaign Co-ordinator, The
Children's Aid Society of The County of Simcoe, correspondence dated October,
2004 re: 2004 Purple Ribbon Campaign [complete package available in Clerk's
Office] .
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
12. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. EES 2004-41, Keith Mathieson, Director of Engineering and
Environmental Services, re: Larry Garfield Horne - Site Plan Agreement - 8542
Hwy. #12 - Part Lot 4, Concession 2, Part 5, 51 R-31694 (formerly South Orillia),
Being all of PIN #58573-0231 (Lt), Township of Oro-Medonte [Refer to Item 16b)].
b) Report No. PO 2004-49, Andria Leigh, Senior Planner, re: Zoning By-Law
Amendment for Steven McCreary, Concession 9, Part of Lot 4,51 R-32887, Part 1
(Oro), Township of Oro-Medonte [Refer to Item 16f)].
13. REPORTS OF COMMITTEES:
a) Minutes of the Committee of the Whole Meeting, September 22,2004.
14. COMMUNICATIONS:
a) Recycling Council of Ontario, correspondence dated September 10, 2004 re:
Proclamation Request, October 18-24, 2004, "Waste Reduction Week in Canada
2004 ".
b) Michael Saddy, CEO, Orillia Public Library, correspondence dated September 17,
2004 re: Proclamation Request, October 18-24, 2004, "Ontario Public Library Week".
15. IN-CAMERA:
None.
16. BY-LAWS:
a) By-Law 2004-102 A By-law to Amend Schedules "A" and "B" of By-law No. 2004-
017, A By-law to provide a schedule of retention periods for
the records of the Township of Oro-Medonte.
b) By-Law 2004-104 A By-law to Authorize the Execution of a Site Plan Control
Agreement between The Corporation of the Township of Oro-
Medonte and Larry Garfield Horne, described as lands as
follows: 8542 Hwy. #12 - Part Lot 4, Concession 2, Part 5,
51 R-31694 (formerly South Orillia), Being all of PIN # 58573-
0231 (Lt), Township of Oro-Medonte.
c) By-law 2004-105 A By-law to permanently close and sell (transfer) part of the
original road allowance known as Part of Block "A" and part of
Iroquois Ridge, Registered Plan M-9 (geographic Township of
Oro), Township of Oro-Medonte more particularly described as
Parts 24, 25 and 26, Plan 51 R-33071, Township of Oro-
Medonte, County of Simcoe.
d) By-Law 2004-106 Being a By-law to remove the Holding symbol applying to
lands at Part of Lot 1, Concessions 3 & 4, (Roll #43-46-020-
010-00400-0000) (Heights of Horseshoe Townhomes New
Millennium Homes Limited).
e) By-Law 2004-107 Being a By-Law to Amend By-Law No. 2003-083, A By-Law to
Appoint Building Inspectors/By-law Enforcement Officers.
f) By-Law 2004-108 Being a By-law to change the zoning on lands within
Concession 9, Part of Lot 4, RP 51 R-32887, Part 1 (Oro) now
in the Township of Oro-Medonte (McCreary - Roll # 43-46-
010-004-03900-0000).
17. CONFIRMATION BY-LAW NO. 2004-103
18. QUESTIONS AND ANNOUNCEMENTS
19. ADJOURNMENT
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
PUBLIC MEETING MINUTES
Re: Proposed Amendment to the Zoning By-Law
Application No. 2004-ZBA-14
Concession 9, Part Lot 4 and West Part of Lot 5 (Oro), Township of Oro-Medonte
(Steven McCreary)
September 20, 2004 @ 7:04 p.m. at the
Municipal Council Chambers of the Township of Oro-Medonte
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Staff Present: Andria Leigh, Senior Planner; Janette Teeter, Clerk's Assistant
Also Present: Terry Allison, John Miller, Steven McCreary, Mark Porter, Glenn
Lucas
Mayor J. Neil Craig called the meeting to order and explained the public meeting is to
obtain public comments on a proposed amendment to the Zoning By-Law.
Notice of the Public Meeting was mailed to landowners within 120m of the specified site
on August 20,2004 and posted on a sign on the subject property on August 20,2004.
The following correspondence was received at the meeting: Simcoe County District
School Board dated August 17, 2004; Nottawasaga Valley Conservation Authority dated
September 10,2004.
Andria Leigh, Senior Planner provided an overview of the proposed amendment to the
Zoning By-Law.
The following persons offered verbal comments with respect to the proposed
amendment to the Zoning By-Law: None.
There being no further comments or questions, the meeting adjourned at 7:07 p.m.
A tape of the meeting is available for review at the Township Administration Centre, 148
Line 7 South.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
PUBLIC MEETING MINUTES
Re: Proposed Amendment to the Zoning By-Law
Application No. 2004-ZBA-08
Concession 2, Part Lots 1 and 2 (Oro), Township of Oro-Medonte
(APT Operational Management)
September 20, 2004 @ 7:08 p.m. at the
Municipal Council Chambers of the Township of Oro-Medonte
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Staff Present: Andria Leigh, Senior Planner; Janette Teeter, Clerk's Assistant
Also Present: Terry Allison, John Miller, Steven McCreary, Mark Porter, Glenn
Lucas
Mayor J. Neil Craig called the meeting to order and explained the public meeting is to
obtain public comments on a proposed amendment to the Zoning By-Law.
Notice of the Public Meeting was mailed to landowners within 120m of the specified site
on August 25, 2004 and posted on a sign on the subject property on August 25, 2004.
The following correspondence was received at the meeting: Simcoe County District
School Board dated September 1, 2004; Lake Simcoe Region Conservation Authority
dated September 17, 2004.
Andria Leigh, Senior Planner provided an overview of the proposed amendment to the
Zoning By-Law.
Glenn Lucas, Planning Consultant for the applicant, provided an overview of the five site
specific details proposed in the amendment to the Zoning By-Law.
The following persons offered verbal comments with respect to the proposed
amendment to the Zoning By-Law: None.
There being no further comments or questions, the meeting adjourned at 7:25 p.m.
A tape of the meeting is available for review at the Township Administration Centre, 148
Line 7 South.
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LAKE SIMCOE REGION CONSERVATION AUTHORITY
. MEETING NO. BOD-08-04
Friday August 27,2004 - 9:00 a.m
Scanlon Creek Conservation Area
2450 Concession 9, Bradford
"Education. Centre"
MINUTES
. .".: ,".;.::
Telephone the LSRCA: (905)8S5428'1
Present:
Councillor R. Bridge, Chair
Councillor V. Hackson, Vice-Chair
Councillor P. Brown
Mr. E. Bull
Councillor B. Drew
Councillor K. Ferdinands
Mayor R. Grossi
Councillor B. Huson
Councillor P. Marshall
Councillor M. Nanowski
Councillor J. Rupke
Regional Councillor S. Self
Mayor K. Shier
Councillor Neil Snutch
Mayor T. Taylor
Councillor J. West
Mayor J. Young
Staff:
D. Gayle Wood, C.A.O./Secretary-Treasurer
S. Hanson, Director, Corporate Services & Land
Management
M. Walters, Director, Environmental Services
K. Kennedy, Manager, Planning
Brian Kemp, Manger, Corporate Communications
Dan Williams, Manager, Educational Services
G. Casey, Recording Secretary
W. D'Ambrosio, Recording Secretary
Regrets:
J. Dales, Honourary Member
Councillor G.Davidson
G.R. Richardson, Honourary Member
Mayor R. Stevens
DECLARATION OF PECUNIARY INTEREST
No pecuniary interest and the general nature thereof was disclosed for the record
of this meeting.
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Lake Simcoe Region Conservation Authority
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BOD-08-04 - Minutes
Paqe 2
August27,2004
II APPROVAL OF AGENDA
Moved by:
Seconded by:
V. Hackson
N. Snutch
800-04-160
RESOLVED THAT the content of the Agenda
be approved as presented.
CARRIED
III ADOPTION OF MINUTES
(a) Board of Directors
Minutes of the Board of Directors' Meeting No. BOD-07 -04, held on July 27th, 2004.
Moved by:
Seconded by:
S. Self
P. Marshall
800-04-161
RESOLVED THAT the minutes ofthe Board of
Directors' meeting No. BOD-07 -04 be adopted
as printed and circulated.
CARRIED
W ANNOUNCEMENTS
The Chair announced that Councillor Neal Snutch had been elected as Chair of the
Small Urban Caucus of the Association of Municipalities of Ontario.
Chair Bridge extended congratulations to Councillor Snutch on behalf of the Board.
Councillor Snutch indicated that 14 Ministers were in attendance at the recent AMO
conference and that many of those in attendance were given an opportunity to
speak with Ministers on an individual basis.
The CAO extended congratulations to Sandra Hanson, Director Corporate Services
and Land Management who recently received a CMM III designation with the
Ontario Municipal Management Institute. CMM III is the highest designation level
of achievement.
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Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD~08-04 - Minutes -
Page 3
August 27. 2004
The CAD introduced Dan Williams, Manager, Educational Services and advised -
that he would be making a presentation regarding the educational services provided
at the Scanlon Creek Educational Facility. Following the Board Meeting, Members
were invited to attend a tour of the facility.
The CAD further indicated that the Authority lost its provincial funding in 1990, for
educational services, however the Authority felt that it was important to continue to
run the educational programs, and continue to operate the Scanlon Creek
Education Centre on a cost recovery basis. The CAO extended congratulations to
the Manager, Educational Services for his hard work and dedication in the operation
of this facility.
The CAD advised that both she and Gina Casey continue to work with the
Provincial Source Protection Planning Technical Experts Committee and indicated
that the final report is required by November 1 st, 2004, for the Minister.
The CAD indicated that there may be an early flow of funding to begin the source
protection planning - watershed characterization and water budgeting process over
the next six months, prior to the announcement of the legislation. The CAD advised
that both she and the Director, Watershed Management continue to work with the
Nottawasaga Conservation Authority to prepare a proposal in preparation for this
announcement.
Councillor Virginia Hackson advised that she, had the opportunity to speak with the
Minister of the Environment, The Hon. Leona Dombrowsky, at the AMD
Conference. Councillor Hackson spoke with the Minister about the ProvinGe
providing funding to the Conservation Authority to undertake the work for Source
Protection Planning across the province.
Councillor Nanowski introduced Councillor Natalie Dykie, Ward 3, Bradford West-
Gwillimbury who was in attendance with an interest in the phosphorus situation
surrounding Lake Simcoe.
Councillor Nanowski extended thanks to Brian Kemp, Manager, Corporate
Communications, for the presentation he made to their Council regarding the
LSEMS Communications Plan. Councillor Nanowski indicated that Brian Kemp was
very articulate and the presentation was most informative.
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Lake Simcoe Region Conservation Authority
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Paqe 4
August 27, 2004
Councillor Self announced that Durham Regional Chair, Roger Anderson was
elected as the new President of the Association of Municipalities of Ontario.
The CAO advised that the Authority would forward a letter of congratulations to Mr.
Andersen on behalf of the Board. .
Mayor Grossi announced that he hosted a meeting with the Alliance for a Better
Georgina to address the health of Lake Simcoe.
Mayor Grossi also met with The Hon. David Caplan, Minister of Public Infrastructure
Renewal and the President of the Rescue Lake Simcoe Coalition who have decided
to become very active in the health of Lake Simcoe. This was a very positive
meeting regarding a new partnership in the health and restoration of Lake Simcoe.
Mayor Grossi indicated that a summit may be held in October 2004 and is hopeful
that the Minister will attend.
V PRESENTATIONS
(a) Education Centre
The Manager, Educational Services thanked the Board for the opportunity to make
a presentation regarding the programs offered through the .Education Centre and
advised that he will be conducting a tour of the facility following the Board Meeting.
Councillor Nanowski noted that the Simcoe County Catholic School Board was not
listed as a partner and inquired as to why.
The Manager, Educational Services responded that the Simcoe Catholic School
Board use the facility on an individual basis rather than through a contract. The
majority of the use comes from the contracts established with the York School
Boards. Of course the Authority would be open to establishing a contract with the
Simcoe Catholic School Board as well.
Mayor Taylor extended his compliments to the Authority for the involvement of the
Professor E.A. Smith Natural Resources Outdoor Education Centre in the Energy
Innovators Initiative program through the Ministry of Natural Resources.
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Lake Simcoe Region Conservation Authority
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Page 5
Moved by:
Seconded by:
800-04-162
August 27, 2004
J. West
N. Snuch
RESOLVED THAT the presentation given by
the Manager, Educational Services regarding
the Scanlon Creek Conservation Area be
received for information.
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 7, 10, 11, 12, 13 and 14 of the Agenda were identified for discussion.
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by:
Seconded by:
800-04-163
J. West
E. Bull
RESOLVED THAT the following
recommendations respecting the matters
listed as "Items Not Requiring Separate
Discussion" be adopted as submitted to the
Board and Staff be authorized to take all
necessary action required to give effect to
same.
1. Fill, Construction & Alteration to Waterways Applications
BOD-04-164
RESOLVED THAT applications under Section
28 of the Conservation Authorities Act and
Ontario Regulation 153/90, as amended by
Ontario Regulations 534/91 and 623/94, be
received and approved.
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Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-08-04 - Minutes
Page 6
2. Correspondence
BOD-04-165
RESOLVED THAT the letter received from the
City of Orillia acknowledging receipt by
Council of the "State of the Lake Simcoe
Watershed Report-2003" be received for
information.
3. Correspondence
BOD-04-166. RESOLVED THAT the letter from the Town of
Newmarket acknowledging the presentation
given by Gayle Wood, C.A.O. on the "State of
the Lake Simcoe Watershed Report-2003" to
the meeting of Council held June 29th, 2004
be received for information.
4. Correspondence
BOD-04-167
RESOLVED THAT the letter dated August 10th,
2004 received from the Minister of the
Environment acknowledging receipt of a
copy of the "State of the Lake Simcoe
Watershed Executive Summary Report, 2003"
recognizing the importance of the work done
through LSEMS and commending the
Authority for their efforts be received for
information.
5. Correspondence
BOD':'04-168
RESOLVED THAT the letter dated August 10th,
2004, received from the Minister of Natural
Resources Canada acknowledging receipt of
letter of June 9th, 2004 from Gayle Wood,
C.A.O. with regards to the commitment of the
Authority (Professor E.A. Smith Natural
Resources Outdoor Education Centre) to
participate in the Energy Innovators Initiative .
be received for information.
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August 27, 2004
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Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOO-08-04 - Minutes .
Page 7
6. Correspondence
80D-04-169
August27,2004
RESOLVED THAT the letter dated July 5th,
2004 from Ernest Crossland, President of the
Lake Simcoe Region Conservation
Foundation thanking the Authority's Board
for their support and the approval of the
Foundation's request for assistance with
transition funding be received for
information.
8. Monthly Communications Update
BOD-04-170
RESOLVED THAT the Monthly
Communications Update, for the period July
1 to 31, 2004, be received for information.
9. Budget Status Report
80D-04-171
VIII HEARINGS
RESOLVED THAT Staff Report No. 43-D4-BOD
regarding the Authority's Budget Status for
the period ending June 30, 2004 be received
for information.
There were no hearings scheduled for this meeting.
IX DELEGA TlONS
There were no delegations scheduled for this meeting.
X CONSIDERA TlON OF ITEMS REQUIRING SEPARA TE D/SCUSSION
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Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
800-08-04 - Minutes
Page 8
7. Correspondence
A copy of a letter dated July 15, 2004, received from Ms. Jennifer Fitch with regard
to the proposed building of a single family dwelling on Part of Lot 30, Concession
6, Township of Uxbridge was included with the agenda.
The CAO spoke to this correspondence advising that the Authority had agreed to
issue a permit on the lot in question for a single family dwelling, only to discover
after the fact, that the property was in fact designated to be a significant wetland
area. This situation has since been resolved and theCAO extended thanks to
Councillor Self and staff from the Township of Uxbridge for working with Authority
staff.
The CAO advised that the situation has been resolved and that Habitat for
Humanity will be building on an alternate property.
Councillor Self extended a thank you to Authority staff for their handling of this
situation advising that the Township has withdrawn the application and is working
out final details with the Authority.
A letter will beforwarded to Ms. Fitch as a follow up to her recent conversation with
the Director, Watershed Management.
Moved by:
Seconded by:
S. Self
P. Marshall
BOD-04-172
RESOLVED THAT Ms. Jennifer Fitch be
advised that the LSRCA's Board of Directors
have received her July 15, 2004
correspondence; and FURTHER THA)' Ms.
Fitch be advised that the Authority and the
Township of Uxbridge have resolved that
building will not occur on the subject
property.
10. Planning Act Reforms-Bill 26 Strong Communities
Staff Report No. 44-04-BOD regarding Planning Reform Initiatives, Implementation
Tools, Provincial Policy Statement and Ontario Municipal Board Reform was
included with the agenda.
Councillor Self requested that a copy of ~his report be forwarded to municipalities.
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Lake Simcoe Region Conservation Authority
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Pa96 9
August27,2004
Councillor Self referenced page 108 of the report and indicated there appears to be
a large loop hole regarding peat extraction and inquired if the issue of ponds could
be included in the report.
The Manager, Planning agreed with the comments of Councillor Self advising that
the Authority is certainly trying to make that point.
The Director, Watershed Management advised that the watershed plan is currently
being developed which will identify the wetland areas and will further identify them
as areas which cannot be utilized for peat extraction.
Mayor Young advised that he discussed peat extraction with the Minister of the
Environment at the AMO conference and indicated that there appeared to be some
confusion regarding who should be addressing this issue - the Ministry of the
Environment or the Ministry of Natural Resources. Mayor Young indicated that the
discussion certainly peaked some curiosity and further indicated that he will be
sending a letter to the Minister to recap the discussions they held and suggested that
it would be beneficial for the Authority to also send a letter in this regard.
Moved by:
Seconded by:
J. West
S. Self
BOD-04-173 .
RESOLVED THAT Staff Report No. 44-04-BOD
regarding Planning Reform Initiatives, be
received for information; and
FURTHER THAT the Board of Directors direct
staff to forward this report to the Ministry of
Municipal Affairs and Housing for
consideration fo this planning initiative and;
FURTHER THAT a copy of the Staff Report be
circulated to watershed municipalities for
their information.
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Lake Simcoe Region Conservation Authority
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800-08-04 - Minutes'
Paqe 10
11. Contract to Custom Craft Limited
Staff Report No. 45-04-BOD regarding the issuance of a contract to Custom Craft
Ltd. and Burnside Associates Ltd. to undertake a preliminary design of a retrofit
installation. of a stormwater management pond with a phosphorus removal
component was included with the agenda.
Councillor West advised that this is a very interesting project and asked that
watershed municipalities be provided with a copy of this report to be shared with their
engineering departments and further that they be kept updated as to the progress
of this project.
Moved by:
Seconded by:
BOD-04-174
J. West
N. Snutch
RESOLVED THAT Staff Report No. 45-04-BOD
be approved and that Custom Craft Ltd. be
contracted to undertake the Pilot Project
Retrofit study the total cost of which cannot
exceed $13,344; and
THAT the Town of Newmarket be requested to
share 50% of the cost of the study; and
FURTHER THAT watershed municipal
engineering departments be advised of the
Staff Report and continuing status of this
project.
12. Response to the Greenbelt Task Force Discussion Paper
Staff Report. No. 46-04-BOD regarding the Conservation Authorities Moraine
Coalition's response to the Greenbelt Task Force Discussion Paper was included
with the agenda.
Mayor Taylor asked if the recommendations in the report would be affected by the
final report of the Task Force which was recently released.
The CAO indicated that the newly released report will impact the Authority's
response. Simcoe County was not included in the initial report and staff are very
concerned about this as this area is the fastest growing part of our watershed.
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August 27, 2004
Lake Simcoe Region Conservation Authority
Soard of Directors' Meeting
sOD-08-04 - Minutes
Page 11
It is understood that the Task Force referenced Simcoe County in the final report
regarding the Holland Marsh however staff have not had the opportunity to review
and respond to the recommendations contained in that report.
The Board directed staff to review the final recommendations and provide a Staff
Report for the September Board meeting.
Moved by:
Seconded by:
./
BOD-04-175
J. West
. K. Shier
RESOLVED THAT Staff Report No. 46-04-BOD
regarding the Conservation Authorities
Moraine Coalition's response to the
Greenbelt Tas~ Force Discussion Paper be
received and approved;. and
FURTHER THAT the Staff report be circulated
to member of the Conservation Authorities
Moraine Coalition.
13. Authority Strategic Planning Process-Programs and Services
Staff Report No. 47-04-BOD regarding the Authority's Strategic Planning Process-
Programs and Services Document was included with the agenda.
Councillor West advised that it may be advantageous to have a Member of the
Authority's Board participate in the Authority's Strategic Planning Process.
The CAO indicated that the Chair and Vice-Chair could be included in the process
- and this would be done for the development of the ten-year business plan.
Moved by:
Seconded by:
BOD-04-176
J. West
B. Drew
RESOLVED THAT Staff Report No. 47 -04-BOD
regarding the Authority's Strategic Planning
Process-Program and Services Document be
received and approved and;
FURTHER THAT staff forward a revised
Business Plan to the Board for consideration
in the Fall of 2004.
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lake Simcoe Region Conservation Authority
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Page 12
August 27. 2004
14. Foundation Staff Allocation Costs
Staff Report No. 48-04-BOD regarding the Authority's staff allocation costs to the
Foundation was included with the agenda.
The CAO advised that staff time to the Foundation had increased as a result of
fundraising and the hiring of the Executive Director.
Mayor Taylor thanked staff for the report and inquired if a time frame in terms of
stopping staff assistance has been established.
The CAO responded that staff assistance will continue until February 2005, and the
time will be tracked over the next six months. A final report will then be brought to
the Board for consideration.
At a minimum, the CAO will continue to serve on the Foundation's Board. The
Executive Director will have to determine how quickly the Foundation will be able
to hire their own staff. In February 2005, the Authority will have to determine how
much time staff are prepared to provide to the Foundation.
Mayor Taylor requested that a line item for Foundation support be included in the
budget for next year.
Moved by:
Seconded by:
V. Hackson
R. Grossi
BOD-04-177
RESOLVED THAT Staff Report No. 48-04-BOD
regarding the Authority's staff allocation
costs to the Foundation be received,
approved and forwarded to the Foundation
for their information.
XI OTHER BUSINESS
(a) Lake Simcoe Water Quality Improvement Program
Councillor Marshall advised the Township of Oro-Medonte's Septic Inspection
Program is underway. So far, three waterfront properties had been sited and dealt
with through the Lake Simcoe Water Quality Improvement program, as a result of
the information on funding provided by the Authority.
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Paae 13
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August27,2004
Councillor Marshall further indicated that this was a great program which is having
very positive results.
(b) Water Levels - Town of Georgina
Mayor Grossi advised that the Town of Georgina has undertaken weed harvesting
again this year. While the weed growth does not appear to be as intense as
previous years, water levels were extremely high and weeds are not as visible.
Mayor Grossi anticipates that the Spring could present a more extensive problem
than other years.
Mayor Grossi advised that he would provide more information on the work being
done at a future meeting.
(c) Environmental Giants Awards
The CAO reminded the Board Members that nominations for Environmental Giants
are due on September 3rd, 2004. The CAO asked if Members could provide their
nominations by that date for consideration.
The Conservation Awards Dinner is scheduled for November 25th, 2004.
XII ADJOURNMENT
The meeting was adjourned at 10:30 a.m. on a motion by Councillor John West.
CARRIED
R. Bridge
Chair
D. Gayle ood, CMM III
Chief Administrative Officerl
Secretary-Treasurer
22
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omLL~PUBUCUBAARYBOARD
MINUTES OF JUNE 23. 2004 MEETING
A regular meeting of the Library Board was held in the Children's Services Department
of the Library commencing at 7:05 p.m.
PRESENT - BOARD - C. Dowd, Chair; J. MacDonald, Vice-Chair; L. Beresford;
C. Couper; J. Crawford; J. Francis; C. Garland; F. Kreisz;
P. Spears
- STAFF - M. Saddy, Chief Executive Officer
L. Gibbon, Director of Information Services
D. Rowe, Director of Technical Services
T. Chatten, Recorder
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None
CONSENT AGENDA
MOTION #2004:25
Moved by L. Beresford, seconded by J. Crawford that the consent agenda of the June 23,
2004 meeting be adopted. CARRIED
BUSINESS ARISING FROM THE MINUTES
As requested at the last board meeting a letter was sent to Garfield Dunlop, M.P.P.
asking for his support of the Southern Ontario Library Service. A response was received
with a copy of the letter sent to the Minister of Culture.
The report discussed at the May meeting of the Board regarding the OLBA Provincial
Strategy was not very clear therefore the requested response was not clear. C. Dowd
sent a letter to Ian Hunter to relay this.
REPORT OF FRIENDS OF THE LIBRARY
F. Kreisz highlighted a report distributed from the May 31 meeting of the Friends. This
was the last meeting before the Friends break for the summer. Upcoming events for the
fall were discussed. The next meeting of the Friends is scheduled for August 30, 2004.
REPORT OF BOARD COMMITTEES AND REPRESENTATIVES
Finance - Staff Movement on the Salary Grid
MOTION #2004:26
Moved by J. Francis, seconded by J. MacDonald that those staff members of the Oril1ia
Public Library who are not at the top of their salary grid move to the next level effective
July 1, 2004 dependent upon successful performance evaluations. CARRIED
\O\)-'d--
Finance - Auditor's Statement for 200~
MOTION #2004:27
Moved by L. Beresford, seconded by F. Kreisz that the Orillia Public Library Board
accept the audited financial statement for the year ending December 31, 2003.
CARRIED
Finance - Contract with Oro-Medonte Update - M. Saddy reported that the contract for
library service with Oro-Medonte Township had been signed and received for a three
year term.
Community Relations - Three responses were received to the Library's questions to
candidates of the federal election campaign. Responses were received from the Liberal,
Conservative and Green Parties and posted on the Library's website, as well as an
editorial written in the Packet and Times.
Strategic Pla'nning - Minutes of the June 16 meeting were distributed to keep the Board
up to date.
Building Steering - Minutes of the June 22 meeting were distributed for review with
drawings of several different options for the building and its location. It was pointed out
that the planning should be projected for 20 years from the start date not 2018 as
outlined in the study.
BOARD DEVELOPMENT
Module 6: Financial Control was presented by Paul Spears with some key points
highlighted and discussion with members of the Board. As most financial functions are
performed through the City of OriIlia, the Board provides direction and priority for
budget preparation, and the spending authority lies with the Board once the budget has
. been approved.
The next section of the Orientation Kit to be reviewed will be Module 7: Policy presented
by Cathy Dowd.
NEW BUSINESS
Federation of Ontario Public Libraries - The board was asked to review the documents
over the summer months and direct any questions to Mike Saddy or Cathy Dowd to give
them time to find answers and decide if the Orillia Public Library wants to become a
member. This item is to appear on the September agenda so that the Board can make
the decision to join or not.
\() b - 3
Loan of Artwork - The MacLaren Art Centre has requested the loan of the Lucius
O'Brien watercolour for the period of July 8 - September 15, 2004 with an agreement
sent detailing full insurance, statement of ownership, etc. for the Board's approval.
MOTION #2004:28
Moved by F. Kreisz, seconded by P. Spears that the OriIlia Public Library Board approve
lending the Lucius O'Brien watercolour to the MacLaren Art Centre for the summer of
2004. C~ED
MEETING EVALUATION
The meeting evaluation of May 2004 was reviewed and a form distributed for the
evaluation of the June meeting.
Adjournment at 8:27 p.m. moved by J. Francis
BOARD CHAIR
CHIEF EXECUTIVE OFFICER
REPORT OF THE DIRECTOR OF CHILDREN'S
AND AUDIO VISUAL SERVICES
JUNE 2004
\()D-~
REFERENCE
The number of reference questions answered by Children's Services staff showed a
small increase of three percent.
Use of the computers saw little change with a one per cent increase over last year.
PROGRAMS
Saturday morning sessions for Paws to Read (this program is offered in cooperation
with Therapy Dogs of Canada) finished in June with a big promotion of the program at
the Saturday Morning Farmers Market in the Children's Tent on Saturday June 19. We
had seven dogs of all different sizes available to listen to stories with the kids on the
grass. Thirty children stopped to share stories and share some cookies and juice with
the dogs and their handlers. Paws to Read will continue in the summer on alternate
Thursday evenings in support of the Reading Club.
Lee, Kelly and Suzanne promoted the TO Summer Reader's Club to local elementary
schools. The presentation used a skit with a jester and a storyteller to create
enthusiasm for our summer reading program. The skit was enjoyed by everyone who
attended. Registration commenced June 21 and was full in three days. We visited
fourteen schools, and did thirty one presentations for 2615 children in one week. We
visited the following schools: Regent Park, St. Bernard's, Notre Dame, Cumberland
Beach, Hillcrest, Monsignor Lee, Guardian Angels, Couchiching Heights, Warminster,
Harriet Todd, David H. Church, Orchard Park, Mount Slaven and Marchmont.
The Ready to Read Wizards Club also filled quickly.
COMMUNITY OUTREACH AND PUBLICITY
Michelle hosted three class visits in June: four senior kindergarten classes from Harriet
Todd and two grade one class from Guardian Angels. Michelle did a great job of
organizing and implementing the programs for these groups as they were all large
groups of combined classes with total of 40-50 children in each group.
Suzanne presented the monthly Library Storytime at the Ontario Early Years Center on
the second Wednesday of the month.
Over 4000 brochures were distributed to all children between JK to Grade 6 in the City
of Orillia and all contracting townships through the schools in promotion of our summer
reader's club and to promote summer reading.
Ready to Read book lists and three summer reader's club booklists (based on reading
level) were produced.
\\)b-S
REPORT OF THE DIRECTOR OF CHILDREN'S
AND AUDIO VISUAL SERVICES
JULY AND AUGUST 2004
PROGRAMS
TO Summer Readers Club
July and August were extremely busy months for programs. Our school age TD
Summer Reader's Club, Fire Up Your Imagination: Dragons, Books, and
Quests began the second week of July and finished the third week of August.
This program was very popular with two hundred and eighty four children
registering for the program and close to two hundred attending the closing
parties.
Programs were offered throughout the summer on Tuesday and Thursday
mornings and afternoons, with an average attendance of forty children. Some of
the program highlights included a great performance by Bertolt the Explorer who
introduced the children to a troll and then took them on a quest. In the afternoon,
Bertolt taught some of the Reader's Club members to juggle. Merlin the
Magician also performed a magic show and offered a magic workshop. Other
highlights included becoming a Wizard for a Day, becoming a Dragonoligist,
visiting an Ogres Swamp, making Castles, discovering why "You Wouldn't Want
to be a Kid in Medieval Times" and learning to draw Dragons with John Kenwell
(art teacher). Kelly, Lee, Michelle, Suzanne, Christie, and Student Pages,
Kristen, Melissa, Michelle, and Kinga worked very hard to create a wonderful
summer reading experience for the children this summer.
The children read and reported to children's staff members on 2493 books. As a
result of their successful reading quest, they freed Princess Read-a-Lot and
brought a new inhabitant to the Children's Department. We now have a baby
dragon-alias-an albino gecko who the Reader's Club members named
Princess Dragula.
Highlights of the summer programs can be seen on the Kidstuff web page.
Every child who reported on a book was given an opportunity to win a prize. Most
of the prizes were donated by local businesses as were the prizes awarded in the
prize bag for all members who completed their reading quest.
A big thank you goes out to Kings Buffet who catered all four of the closing
parties for a total of 200 children (and a few staff members).
\u ~ -~
The decrease in July may be attributed to a new method for displaying suggested
reading for the summer. We pulled all the books from our Reader's Club
Reading list, plus many extras, color coded them according to reading level and
then displayed them in color display boxes. In July children and parents were
easily able to find age appropriate good books to read. As a result of the
demand for these books, selection was not quite as good in the boxes as many
of the titles were out. In addition, children who wished to collect all their genre
stickers required help finding books to match the genre they needed to complete.
Use of the computers was up quite substantially in both July and August. July
saw a forty seven per cent increase and August saw a seventy three per cent
increase. Much of this increase is a result of the increase in use of the multi-
media computer. Last year, the multi-media computer was not working for most
of July and for the first two weeks of August. In addition, we have added short
term internet use on this computer and we have added Harry Potter and the
Prisoner of Azkaban CD ROM.
Fred installed a new Dell computer at our multi-media computer station as well
as replacing one other public computer. These computers provide faster and
better access to the sites the children like to visit and they are not constantly
breaking down, as occurred with the computers these replaced.
5T AFF
Christie McPhee, worked as a summer student helping with Children's
programming. She completed an eight week contract on August 19. Christie
was an enthusiastic member of the children's staff over the summer. Christie
helped with the school age programming and planned and implemented the
Ready to Read Club and the Community Outreach programming we offered this
summer.
Christie was hired with a half and half grant from the Federal Government
through the Summer Career Placement Program.
PROPERTY
A new shelving unit was assembled and replaced an A-frame which had shelves
collapse earlier in the year. The shelving unit matches the two units purchased in
2003.
COLLECTION MAINTENANCE
Staff and pages are cleaning, shifting and shelf reading all the non-fiction shelves
in Children's Services after a very busy summer.
\()'o -l
Ready to Read
The Summer Ready to Read program is geared to children who are working on
their reading skills. They are in kindergarten, junior kindergarten, or entering
kindergarten and are from 3-6 years of age.
Our summer student is responsible for organizing and running this program. This
year's student Christie McPhee did an amazing job. Her programs were
organized, well thought out and held the attention of a sometimes very large
group.
We had over eighty children registered in this program and offered drop-in
programs on Wednesday mornings and afternoons.
Every week the children in this program reported on the books they had read
either independently, or together with a parent or sibling. The children received
stickers and a puzzle piece for reporting.
Christie threw a fabulous fairytale party for the Ready to Read members at the
end of the summer and let them choose a special prize from the treasure chest.
COMMUNITY OUTREACH AND PROMOTION
Christie visited the summer camp at Central Preschool and offered a weekly
reading program in conjunction with our school age reading club.
Parks and Recreation preschool summer camp visited the library on Friday
afternoons for a story time with Christie through July and August.
Thanks to the efforts of Kelly Smith we received a large number of prizes we
could offer to our Summer Reader's Club members. We would like to offer a big
thank you to the following businesses who donated prizes: A & W, Apple Annies,
Arby's, The Bike Stop, Bird House Nature Co., Boston Pizza, Burger King,
Canadian Tire, Dairy Queen, Domino's Pizza, East Side Mario's, Food Basics,
Grand & Toy, Harvey's, IGA, Jack And Maddy's, Kelsey's, Kings Buffet, Lahay's
Craft and Hobby, Little Caesar's Pizza, McDonalds, Manticore Books, Movie
Warehouse, Mr. Sub (Downtown), National Grocers, New York Fries, Orillia
Cinema 4, Pita Pit, Pizzaville, Quizno's, Radio Shack, Red Caboose, Shoppers
Drug Mart, Staples, Subway (Memorial Ave), Wal-Mart, Webbers Downtown,
Wendy's, Zehrs Markets, Zellers, TD Bank.
REFERENCE
The number of reference questions answered by Children's Services staff
decreased in July by fourteen per cent over July of 2003. However the statistics
for August showed an increase of twenty per cent over August 2003.
\ ()~ -~
MONTHLY REPORT
DIRECTOR OF INFORMATION SERVICES
JUNE 2004
A new homepage has been installed for Adult Services to provide a coordinated look with the
Children's page. The Web Page Committee continues to look at ways to improve online access to
the library.
There were no adult programs held in June. Jayne Turvey is busy planning next fall's series
which will start in September. She is also busy planning the Volunteer Fair which is to be held at
City Hall in September to recruit volunteers. Hopefully, this will increase the number of people
who are willing to help at the library.
The shelf reading/weeding program which staff began in the spring is progressing well and I have
many titles to assess for weeding over the summer. This should provide the non-fiction floor with
some extra shelf space for a short time. The spring publishing season is now over and titles are
being ordered for the fall and on into 2004. By ordering prepublication through Library Services
Centre, the library is able to obtain a 40 percent discount on most titles and all titles come
catalogued and shelf-ready and they arrive about the same time that the new books are received
at the bookstores.
Although reference queries were up in May, they are down in June when compared to last year,
so we seem to have been experiencing a roller coaster phenomenon for the last few months.
However, overall, questions are up by 13 per cent for the first six months, when compared to last
year at this time.. Internet usage is also down over last year when June 2003 and June 2004 are
compared, but the hours Heather Cleavley, the CAP instructor, was tutoring at 9 a.m. still skew
the comparison. The CAP grant ended at the end of July, so a more realistic figure for August will
demonstrate if usage is up or down for the month. But overall, usage is up by five per cent for the
six months this year over last.
Since I have lost my connection to the business community which presented itself at the COD
Committee, I attended the June meeting of the Orillia Business Women's Association to see if this
might provide a substitute. I also attended the Homeless Maze, a workshop to familiarize
organizations with the problems the homeless face and what services are available to them.
I was invited to attend the meetings of the Records Retention Committee at the City to provide
input to it and to familiarize myself with the records that might be eligible for digitization in the
future. Laura's assistant will meet with library staff to review our files to see if the TOMRMS
system might be applicable to library records.
MONTHLY REPORT
DIRECTOR OF INFORMATION SERVICES
JULY 2004
\()"o - ~
July saw the return of Gail Ward to a full time schedule in the Information Services department
and an end to the extra hours given to Michelle and Lynn Lockhart, both of whom had very kindly
volunteered to share the extra hours to cover her shift each week.
I met with Kathie Mendez of Information Orillia to see if there was something the library could do
to keep Information Orillia afloat. As a result, I am now on the Board of Information Orillia and am
the recording secretary. The new board members are working hard to find solutions to previous
problems and funding problems.
With the assistance of Gail Ward, I gave a tour to 10 clients and three support workers from the
Community Living Simcoe group. Most of the group had little or no literacy skills. They were
interested in materials to do job searches and resumes.
A meeting was held with Jayne Turvey, Volunteer Coordinator, Joyce Dempsey, Circulation and
David Rowe to discuss materials lost by the Nursing and Retirement Homes. It was decided to
draw up a contract that the nursing homes would have' to sign, agreeing to pay for any materials
lost. If materials are paid for, service to the homes will resume.
David Rowe, Fred Marlow and I met with Allison Standen to discuss computer management
software and print management software for the 2005 budget submission. They now have a small
library's version that is half the price of the software budgeted for unsuccessfully in 2004 that
offers the same features. We will visit libraries in the area who have purchased the software to
see how it works and if they are happy with it.
Use of both the commercial indexes to periodicals and the Frost Papers continue to increase.
More shut-ins were serviced in the month. Although we have recruited some new volunteers, the
volunteer hours were still down for the month, but perhaps they will increase as the new people
recruited start to volunteer.
MONTHLY REPORT
DIRECTOR OF INFORMATION SERVICES
August 2004
\()'D ~\()
August seemed to be a popular month for staff holidays, so Information Services was short
staffed for most of the month.
A "float" page was hired to cover the hours that the regular pages could not manage. This page
will also shelve books to help with the backlog in shelving.
Joanna Rolland has volunteered to take over two projects for us. She has been indexing the Don
Hunter scrapbooks, donated to us by his family, via Wendy Hutchings and the Museum of
History. Lynn Lockhart. Information Assistant and computer whiz, has created a database for her
in Access and she will begin to research the possible sources of grants and input the information
into this database. Both projects are very valuable and we very much appreciate her time.
As a result of my meeting with Information Orillia last month, I have been appointed a Director of
Information Orillia. Meetings have been held to try to establish the current financial position of the
organization and to return it to its former position as a vital source of community information.
(
I have agreed to take a co-op student from ODCVI for the fall term. As well as job shadowing, this
student will perform needed clerical tasks in Orilliana. She will start during the last week in
September and will continue until mid-January.
A number of staff visited Bradford Public Library to see how PC Reservation, a PC management
software package that will allow patrons to book their own computers for the Internet and will
automatically limit them to one hour. They also have LPT:One that would allow us to control
printing from the Internet and catch the many copies that patrons now take without payment.
More patrons used the Internet this month over the same month last year (2046 users) and more
needed assistance, reflecting the fact that we lost our computer trainer at the end of July last
year. The online products were used more and the homepage was accessed more times this year
than last. Volunteer hours are still down, but only by 7 hours over last year at this time, so
hopefully this reflects a trend.
\ CJ~ - \ \
REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
JUNE 2004
Circulation
The total of sales for the May sidewalk book sale was $744.30, after 2 sunny
~ut cold days. This does not include the cost of staff time.
Circulation for June'was up slightly from June 2003, but is still down over
the whole year by almost 4%.
The project to clean up the catalogue database moved into higher geat in
June, with over 674 item records withdrawn. These were for items lost,
never returned, "phantoms" in the system, and other mysteries.
Systems
A number of new staff and public computers and equipment were installed
in June, including a new staff network printer, and new Geoweb OP ACs.
Technical Processing
In order to free up some space in Orilliana, Susan Dance began moving
second copies of Ori1liana materials to the Stacks storage area.
Report of the Director of Technical Services
July & August 2004
\ \)b-\~
Circulation
We purchased new barcode scanners and receipt printers for the circulation desk in July,
to replace ones that had been in service since 1997. It took 4 hours on the telephone with
Geac support staff to configure the scanners, but they and the printers will be much faster
than the present ones.
In August we loaned 14 of our art reproductions to a company moving into Orillia who
needed some temporary cover for their bare walls. Joyce Dempsey assisted the people
making their selection.
Technical Processing
We held the annual summer book sale, as part of the downtown's summer sidewalk sale,
on July 24 and 25. The weather was good both days, and we collected $519.10 in all.
Gail Matthews was a tremendous help in completing an update ofthe inventory of our
equipment, furniture and shelves for insurance purposes. This year we labeled each piece
of furniture and equipment with an identification number, so they can be identified and
tracked on our lists. The total estimated replacement value of the library's contents is
$7,018,547, the bulk of that being the collections, at about $5.5 million.
Systems
On July 28 Fred Marlow, Dan Kehoe (City IT manager) and myselfre-arranged the
computer room, installing a server cabinet to house some of our equipment. (The cabinet
was courtesy of Joyce and Kent Dempsey). This freed up a little space in the room when
we shifted some of the other equipment around.
REPORT OF CHIEF EXECUTIVE OFFICER FOR JUNE 2004
CIRCULATION OF MATERIALS
Jan-Jun
2003
98507
5248
129
636
798
:1P.$:~1~f:W:
PRINT
Books
Periodicals
Maps, Gov't.Publications, Pamphlets, Pictures
Interlibrary Loan - Borrowed
Interlibrary Loan - Loaned
I . . . . . ,. ............... . ...... . .. ...
IQIAJ...PBff\JT.... ..::.:.:.:.:::.:::.:.:.:.:.::....:...::.::::::.::......::....:::::.::....::::::....!.;:;...:..::::..:::::!...........:...:..:....:::...
Jan-Jun
2004
95859
4793
251
620
1133
U1Q2$$$.1
NON-PRINT
CD-ROMs 247 299
Equipment 53 50
Framed Art Reproductions 5 0
Microfilms ILLoan!- Borrowed 117 149
Microfilms ILLoan - Loaned 0 0
Multi-Media 111 54
Other Materials 14 37
Other Materials ILLoan - Borrowed 7 4
Other Materials ILLoan - Loaned 1 4
Sound Recordings 8391 8476
Talking Books ILLoan - Borrowed 10 23
(and Books-on-Tape) - Loaned 19 21
Videos and DVDs 19085 17161
Videos and DVDs ILLoan - Borrowed 16 26
Videos and DVDs ILLoan - Loaned 44 73
rQrAt.:NQNipg~Nj:.:.:.!:!!:....:..:.!.::...:..:.'!!.::'.:'!:.!.!:!!!i!!!:!.!!!::!::!.!!...'!.!!!!:.:!!:!:':....!!.!!!...!!.!.:.::!..!....!!!!!:...,..~$;14~.:!.:... '...~9~ft
$.RANO'.ITFQr-A~.PIRqQt.A1'IQN!.......!.......:.!.!.!.!.::!.::.:!.!...!...!!':..!.:':.....!...!.!.!1'.:'.'.!...!....!.!..!!...1.~~4~~!!!!.!:......1.~~P~$:
SERVICES
REFERENCE TRANSACTIONS
Adult
Children
E-MaiIlMail/Fax Requests
Extended Computer Help
Readers' Advisory
I rQtA!....:................. ....:.....:...:.:: ::.......::....!.....::...!'!...!.:::.U.:..............!.....:...::...::..:!..::..:..:::.:j.!H:...:::..::.
11188
2979
55
1160
1556
..H16S3~F...
. . . . . . . . . . . . . .
INTERNET/COMPUTER USE
Adult
Children
Online Product Logins
Frost Scrapbook
Web Page Visits
'..T......O.........1..........A'.......[...:..:,...,.',.'...,..,....' >:"",:""",,,,:,:,:,::::
. ::::::;:::::;:;:;::::::'
11217
2595
1390
292
13773
..,...::...:::.:.!!:!!!..!..!...!...!..!!!::........:.!:....:...!.!!!!...:!..::!.!!.!.!.:!!!:..:.!!.!:!.!:!!!..!!...!!~.~~~1!.!!!:!.
10715
2803
28
676
1429
U1$$.?11
9793
2136
2253
491
7649
.!.n~~~~~.1
\()\o-'3
SERVICES - CONTINUED
Jan-Jun
2003
Jan-Jun
2004
PROGRAMS - ADULT SERVICES
In-Library - Group Visits
* Attendance
- Other
* Attendance
Out of Library- Talks to Groups
* Attendance
- Other
* Attendance
PROGRAMS - CHILDREN'S SERVICES
In-Library - Group Visits 13 14
* Attendance *288 *336
- Story Hours 81 88
,
* Attendance *1770 *1958
- Other 15 24
* Attendar:1ce *329 *692
Out of Library - Talks to Groups 33 31
* Attendance *2445 *2615
- Other 3 6
* Attendance * 114 * 162
IT' ..O"E'J\t>PROG.:RA:......M.:. .S:::"':::::':::::"::"':::"':':':':':':':':"':':;:':':':':':':":":';':::"::':";:;:;:':;:':':':'"';:"'::"":':"':':':""";';""1'64>"'<<<>1;1:0'1
:.:.....:..:~.:.::.:::.::_.:.::.:...:::..::::.:::::::::::::::::::::::::::::::.:::::::::::::::::::::::::::::::::;:::;:;:;:;:;=;:;:;:;:::;:;:::;:;:;:::;:;=;:::::::::::::;:;:::::::;:::;:;:::.,.:...;:::::;:::::;:::::;:::::i.i.:;.:.;
5
*68
12
*271
2
*105
o
*0
5
*63
1
*258
1
*138
o
*0
NUMBER OF BORROWERS REGISTERED June Jan-Jun
2004 2004
Adult - City of Orillia 53 469
- Township of Oro-Medonte 16 88
- Township of Severn 17 100
- Mnjikaning First Nation 0 4
- Non-Resident - Annual 1 6
- Six Month 1 1
_ Occasional 3 12
_ Non-Resident Taxpayer 6 12
_ Ex-Officio (Councillors, etc.) 0 0
- Library Staff & Volunteers 2 2
Children - City of Orillia 84 245
_ Township of Oro-Medonte 13 60
_ Township of Severn 16 46
_ Mnjikaning First Nation 1 4
Institutional 0 1
Other (eg. Reciprocal/Learnin Centre/Nursin. . .H.orT1~s. ... .... . .. .. .. . ...... '.' .~ .......1.~.
"(01A4.:':::.::::;:':;':;:::':::::::::.:::::...:.::.::':::::::::.:.:::::..:::::::::::::..:::.:::::::::::::.:.:::.:::.:.:.:::::::.:::.:.:::.:::...;.:::.:.:::::::.:.:::.:..:".:::";'~14:':..'.':':':':':.::~Q~1:
\()'o-\Lf
THE CHILDREN'S AID SOCIETY
OF THE COUNTY OF SIMCOE
October 2004
Dear Mayor and Council Members:
October is once again Child Abuse and Neglect Prevention Month in Ontario. To raise awareness for this
issue in our community, the Simcoe County Children's Aid Society is participating in the 12th annual
Province-wide Purple Ribbon Campaign. Last year, over 15 thousand purple ribbons were distributed
through out Simcoe County and with the message that child protection is everyone's responsibility.
Public education is the best way to end child abuse and neglect of children. In our efforts to reach as many
people as possible this fall, we want to continue to our efforts through a partnership with our community
and we thank you for Proclaiming October as "Child Abuse and Neglect Prevention Month". Our goal
is to have everyone in Simcoe County understand how they can help prevent child abuse and neglect and
what to do if they have concerns about a child or family.
Enclosed please find an information package about abuse, neglect, the Simcoe County CAS and our
prevention programs, a poster and some Purple Ribbons.
If you have any questions, wish to order additional Purple Ribbons please call me at 726-6587 ext. 228.
Thank you for your co tinued support.
1ltL1~~
Nancy Green
Community Rations and Purple Ribbon Campaign Co-ordinator
rrlie we{{ 6eing of our cfiifdren is everyone's responsi6iuty.
If you fiave a concern a60ut a cfiild; caCC us. We are fiere to fiefp.
60 Bell Farm Road, Unit #7, Barrie, Ontario, L4M 5G6 Telephone: (705) 726-6587 or (800) 46] -4236 Fax P(5) 726-9788
Intake Fax: (70S) 735-4996 Legal Services Fax: (705) 735-6398
o 344 King Street, Midland, Ontario L4R 3M8 Telephone (70S) 526-934] Fax (705) 526-3418
o 186 Hurontario Street, Unit # 105, Collingwood, Ontario L9Y 4T4 Telephone (705) 444-9160, Fax (705) 445-960 I
o 46 Wellington St.,W, Unit 4, Alliston, Ontario L9R 2B8 Telephone (705) 435-4348 or (800) 661-5311, Fax (705) 435-3547
o 255 West Street North, Orillia, Ontario UV 5C9 Telephone (705) 325-1005 or (800) 422-9970, Fax (705) 325-1519
o ] [8 Barrie Street, Box 872, Bradford, Ontario UZ 283 Telephone: (905) 775-4336 or [-(866) 550-8020, Fax (905) 775-5325
o World Wide Web:
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Repc.;,rt No. To: COUNCIL Prepared By:
EES2004-41 Keith Mathieson
Subject: Department:
Council
Larry Garfield Horne - Site Plan Engineering and
Agreement - 8542 Hwy. #12 - Environmental Services
C.ofW. Part Lot 4, Concession 2, Part 5, Date:
51 R-31694 (Formerly South September 28, 2004
Motion # Orillia), Being all of PIN #58573- A.M. File #:
0231 (Lt) D11-13997
Date: Roll #:
030-010-27500
OUND:
Mr. Horne is proposing to operate a bed and breakfast at his home located at 8542 Hwy. #12.
IS:
Mr. Horne's application was presented to the Site Plan Committee on August 26, 2004, at which time
the only outstanding issue was the required entrance permit from M.T.O., which has since been
received. Township staff had no concerns with Mr. Horne's request.
OMMENDATION S:
1. THAT Report No. EES2004-41 be received and adopted.
2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Larry Garfield Horne
to operate a bed and breakfast at his residence at 8542 Hwy. #12.
3. THAT the Clerk prepares a By-law for Council's consideration.
4. AND T1'IAT Mr. Horne be notified of Council's decision.
I
I
Respec ully submitted,
Keith athieson
Director of Engineering and Environmental Services
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
PD 2004-49 Council Andria LeiQh, Senior Planner
Subject: Department:
Council
Zoning By-law Amendment for Planning
C.ofW. Steven McCreary
Concession 9, Part of Lot 4,
51 R-32887, Part 1 (Oro)
Date:
Motion # - . ')-:\ ')nnA
A.M. File No.
Date: D14 013834
I'
~I BACKGROUND:
The purpose of this report is to consider the proposed Zoning By-law Amendment application submitted
by Steven McCreary. The intent of this application was to rezone a parcel of land that was severed by
the Committee of Adjustment for residential purposes in April 2004.
The application applies to lands legally described as Concession 9, Part of Lot 4, more specifically
described as RP 51 R-32887, Part 1 in the Township of Oro-Medonte (formerly Oro). The intent of the
proposed Zoning By-law Amendment is to rezone the subject lands from the Agricultural/Rural (AlRU)
Zone to the Rural Residential Two (RUR2) Zone.
LYSIS:
In April 2004, the Committee of Adjustment granted a consent application for a new lot of approximately
1.9 hectares (4.75 acres) in total land area which was intended to be utilized for residential purposes.
As the parcel was currently zoned Agricultural/Rural (AlRU), the Committee of Adjustment included a
condition in their decision that required the severed lot to be rezoned to a residential zone to reflect the
intended usage.
The applicant submitted the application for rezoning and a public meeting as required by the Planning
Act was held on September 20, 2004. No concerns were received at the public meeting and written
comments were received from the NVCA indicating that they had no objection to the approval of the
proposed re-zoning.
The proposed Zoning By-law Amendment would conform with the intent and policies of the Oro-Medonte
Official Plan and the County of Simcoe Official Plan. On this basis, it is recommended that a Zoning By-
law Amendment be given favorable consideration by Council.
OMMENDATION (5):
1. THAT this report be received and adopted; and
2. That a zoning by-law amendment for Steven McCreary, that would rezone the lands described as
Part of Lot 4, Concession 9, being RP 51 R-32887, Part 1 (Oro), on Schedule A 17 of Zoning By-
law 97-95, as amended from the Agricultural/Rural (A/RU) Zone to the Rural Residential Two
(RUR2) Zone be given favorable consideration; and
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
Respectfully submitted,
._-~<CJ:. ~ ,J
Andria Leigh, MCI~ RPP
Senior Planner
C.A.O. Comments:
Date:
C.A.O.
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September 10th, 2004
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Page 1 of 2
Dear City Clerks/CAO's,
The Recycling Council of Ontario along with its partner organizations from across Canada is
proud to celebrate Waste Reduction Week (WRW) in Canada. This annual event is intended
to raise public consciousness about waste and its environmental and social ramifications.
During October 18 - 24th, 2004 the theme "Too Good to Waste" will be promoted throughout
schools, businesses and municipalities. WRW in Canada informs and engages Canadians
through the distribution of promotional posters and resource kits and an interactive website.
Through these materials, participants are provided with specific facts and statistics on wasteful
practices as well as practical activities to help them contribute to waste free living.
The Recycling Council of Ontario is asking for each municipality to support our continual effort
to educate the public about waste reduction. The RCO is respectfully asking your council
to declare the week of October 18 - 24th, 2004 Waste Reduction Week in Canada in your
community. A proclamation from your council will significantly increase the profile of Waste
Reduction Week. Please place this request on your next council meeting agenda.
A sample proclamation is available for viewing on the website; www.wrwcanada.com. one has
also been included for you with this letter. All proclamations collected throughout Canada will
be listed on the website. This will help to raise your municipality's environmental profile and
show support on a national front for waste reduction. Proclamations will be accepted by mail
and as a facsimile. Please send to:
Recycling Council of Ontario
Attn: Nicole Parsons
51 Wolseley Street, 2nd floor
Toronto, ON
M5T 1 A4
or
Fax: 416-960-8053
If you have any questions, contact me at 416-657-2797 ext.5 or wrw@rco.on.ca.
Please visit the Waste Reduction Week in Canada web site at www.wrwcanada.com.
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Waste Reduction
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18 au 24 octobre, 2004
(Name of municipality)
hereby recognizes
October 18 - 24,2004
Waste Reduction Week in Canada 2004
As a municipality, we are committed to conserving resources, protecting the
environment and educating the community.
We recognize the generation of solid waste and the needless waste of water and
energy resources as global environmental problems and endeavor to take the
lead in our community toward environmental sustainability.
We have declared October 18 - 24th, 2004, Waste Reduction Week in
Signed
Date
Name and position
Please send this declaration to the Waste Reduction Week in Canada organizing
committee by fax: (1) 416-960-8053. You can also fill out this form online at
www.wrwcanada.com. We thank you again for your commitment to waste reduction.
Champion Sponsors
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ORILLIA
PUBLIC
LIBRARY
36 Mississaga Street West, Orillia, Ontario L3V 3A6 · Telephone (705) 325-2338 . Fax (705) 327-1744
September 17, 2004
Mayor Neil Craig and Members of Council
Township ofOro-Medonte
PO Box 100
Oro, Ontario
LOL 2XO
Your Worship and Members of Council:
Ontario Public Library Week is traditionally celebrated in October. The Orillia Public
Library would respectfully request that October 18 to 24, 2004 be proclaimed by Council
as Ontario Public Library Week in the City ofOrillia.
Attached is a sample proclamation. If you and the City ofOrillia, the Township of
Severn, and the Mnjikaning First Nation consent to this proclamation, it would be our
intention to arrange to have the enclosed proclamation published in the Orillia Today on
behalf of the City, the Townships and the Band.
We would furthermore cordially invite you and all members of Council to attend a flag
raising ceremony at the Opera House flagpole on Monday October 18th at 11 :00 a.m.
We would appreciate being informed of Council's decision on the proclamation as soon
as possible so that the proclamation advertisement can appear no later than October 8.
Please do not hesitate to contact the Library if you require any further information.
y ours [~lY'
Michael V. Saddy
Chief Executive Officer
MVS/jt
Encl.
Community Heartbeat @your library
ONTARIO PUBUC UBRARY WEEK
Whereas, the public library offers access to information
Whereas, the public library supports personal growth,
econorrllcJrenewal and quality of life
Whereas, we recognize that the board and staff of the
Orlllla Public Ubrary
provide a vital service to our community.
Therefore, we
Mayor Ron Stevens, City of Orillia
Mayor Philip Sled, Township of Severn
Mayor Neil Craig, Township of Oro-Medonte
Chief Sharon Stinson Henry, Mnjikaning First Nation
Proclaim
October 18 - 24, 2004
to be
Ontario Public Library Week
And we encourage every person to use the public library
this week and throughout the year.
Celebrate @your library
Ifc)
Township of Oro-Medonte,
A TfN. Ralph Hough"
148 line 7 South,
BOX 100
ORO,ONT>
LOL2XO
September, 27,2004
Dear Mr. Hough;
I am writing to follow up on concerns I originally expressed to you by phone
surrounding the new West Ridge subdivision for the City ofOrillia. Concerns which I felt
strongly enough about, to bring to your attention in the hope you might attend with me &
other concerned residents of my subdivision, the City of Orillia council meeting which
took place on { JUNE 29} & thus assure representation & support from Oro- Medonte
Township.
Simply stated my concerns, which are similar to the Hon. Doug Lewis, & other
neighbors, are over traffic flow through our neighborhood, & over possible ground water
alterations caused by the aforementioned project.
When challenged by me in front of cameras, the mayor of Orillia was quick to
offer assurances, our wells would be monitored, likely not affected, and that if they were,
the developer would have to make good. In this event, the prospect of weekly trucked in
water, does not impress nor satisfy my concerns at all .At the very least, I need those
same assurances, and in writing, from the township I support & pay my taxes too [ ORO-
MEDONTE] !
Concerning traffic flow, I strongly urge that there be NO STREET D as per. the
plan, allowed as an entrance for the new subdivision, onto Bass Lake Side Road. Failing
that option, other alternatives, & less desirable, would be to block off access to our
neighborhood altogether from Bass Lake Side Road, or to make Hepinstalll Orsi one-way
streets only.
In closing, it was made clear to the Mayor of Orillia, that the City of Orillia, & the
developer, have not been communicating well, with us, the concerned affected neighbors
of the project. I ask for similar due consideration & evidence of concern & support from
you our elected representative, & from the township of Oro-Medonte.
Will our ORO Mayor go before camera, & make similar assurances, our rights &
concerns will be fully acknowledged, & acted upon?
Respectfully submitted,
Mr. Jim McPherson & DR S. Donald
4 Hepinstall Place, Grillia.
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE \ ~<A. _ \
BY-LAW NO. 2004-102
A By-law to Amend Schedules "A" and "B" of By-law No. 2004-017,
A By-law to provide a schedule of retention periods for the records of the
Township of Oro-Medonte
WHEREAS the Township of Oro-Medonte did, on the 3rd day of March, 2004, enact By-
law No. 2004-017, being a By-law to provide a schedule of retention periods for the
records of the Township of Oro-Medonte under the authority of The Municipal Act, S.O.
2001, c. 25, as amended, Section 255;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte
deems it appropriate to amend Schedules "An and "B" of By-law No. 2004-017;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. That Sections E01 and E02 of the Scope Notes for Secondary Subjects - E _
Environmental Services of Schedule "An of By-law No. 2004-017 be deleted in
their entirety and replaced with the following:
E01 SANITARY SEWERS
Includes records regarding the design, construction and maintenance of sanitary
sewers and septic systems. Includes specifications and monitoring of septic systems.
Excludes Waste Management - see E07
Storm Sewers - see E02
Treatment Plans - see E03
E02 STORM SEWERS
Includes records regarding the design; construction and maintenance of storm sewers
and storm water management ponds.
2. That Sections H03 and H07 of the Scope Notes for Secondary Subjects - H _
Human Resources of Schedule "A" of By-law No. 2004-017 be deleted in their
entirety and replaced with the following:
H03 EMPLOYEE RECORDS
Includes records regarding the employment history of municipal employees. Includes
initial resumes and applications, performance evaluations, correspondence with the
employee, and employee assistance. Includes full-time, part-time and student
employees.
H07 LABOUR RELATIONS
Includes records regarding the relationship between labour and management.
Includes collective bargaining, correspondence with unions and negotiations.
Excludes Grievances - see Grievances H07 A
Collective Agreement - see Contacts and Agreements - under seal
L04
3. That the Scope Notes for Secondary Subjects - H - Human Resources of
Schedule "A" of By-law No. 2004-017 be amended to include:
H07A GRIEVANCES
Includes records regarding grievances filed by unionized staff and all supporting
documentation.
Excludes Labour Relations see Labour Relations H07
Collective Agreement - see Contacts and Agreements - under seal
L04
H11A RESUMES. UNSOLICITED
Includes unsolicited resumes received by the municipality.
\ ~~ -l.
4. That the Records Retention Schedule for Primary Heading: Human Resources
of Schedule "B" of By-law No. 2004-017 be amended to include:
Code Secondary Heading Retention Remarks
H07A Grievances 7
H11A Resumes - Unsolicited 6 months
5. This by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 6TH DAY OF OCTOBER, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS
2004.
DAY OF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
\\010 - \
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-104
A By-law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro-Medonte,
and Larry Garfield Horne
described as lands as follows:
8542 Hwy. #12 - Part Lot 4, Concession 2,
Part 5, 51R-31694 (formerly South Orillia),
Being all of PIN # 58573-0231 (Lt), Township of Oro-Medonte
WHEREAS authority to enter into Site Plan Control Agreements is provided for in
Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council
deems it necessary to enter into a Site Plan Control Agreement on the lands described
herein;
AND WHEREAS By-Law No. 94-149, a By-Law to Designate Parts of the Township as
Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte,
pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control,
pursuant to By-Law No. 94-149;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. THAT the Township enter into the Site Plan Control Agreement attached hereto as
Appendix "A", on lands described on the attached Schedule "A";
2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro-Medonte;
3. THAT the attached Appendix "A" and Schedules "A, B, C and 0" shall form part of
this By-Law;
4. THAT this By-Law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 6TH DAY OF OCTOBER, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS
,2004.
DAY OF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
APPENDIX" A"
to By-Law 2004-104
SITE PLAN AGREEMENT
- between -
LARRY GARFIELD HORNE
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
Part Lot 4, Concession 2
Part 5, 51R-31694 (Formerly South Orillia)
Being all of PIN #58573-0231 (Lt)
Roll # 4346-030-010-27500-0000
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
August, 2004
By-Law No. 2004- 104
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 1 0
Schedule "A"
Schedule "B"
Schedule "C"
Schedule "0"
Schedule "E"
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Covenants by the Owner
Covenants by the Township
Development Restrictions
Development Changes
Security
Compliance
Co-operation
Binding Effect
Severability of Clauses
Save Harmless
SCHEDULES
Legal Description of Lands
Site Plan
Deeds and Easements to be Conveyed
Itemized Estimate of Cost of Construction
Standard Township Letter of Credit
2
SITE PLAN CONTROL AGREEMENT
This Agreement made, in quadruplicate, this day of
accordance with Section 41 of the Planninq Act.
2004, in
BETWEEN:
LARRY GARFIELD HORNE
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS the Owner has applied to the Township of Oro-Medonte to permit a bed and
breakfast on lands described in Schedule "A", attached hereto;
AND WHEREAS the Township has enacted a By-law to provide for the designation of the
lands as a "Site Plan Control Area";
AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule "B";
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as
follows:
3
1. COVENANTS BY THE OWNER
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule "A", attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall
take priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe and Ministry of Transportation.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its Solicitor, Engineer, Planner and staff,
perform any work in connection with this Agreement, including the preparation,
drafting, execution, and registration of this Agreement. The Owner acknowledges
and agrees that the Owner shall be responsible for the cost of performance of all
the Owner's obligations hereunder, unless the context othelWise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words "at the expense of the Owner", unless specifically
stated othelWise. The refundable deposit for expenses and actual cost shall be
$1,000.00. The Owner shall replenish the refundable deposit, to its full amount,
when the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule "C", as well as
certification from the Owner's Solicitor that the Transfer/Deeds and Easements
shall provide the Township with good tit/e, free and clear from all encumbrances.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to permit a bed and breakfast described
on the Site Plan.
b) That the Township agrees that subject to compliance by the Owner with all
relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner
may proceed to develop the subject lands, as indicated on the Site Plan attached
hereto as Schedule "B", subject to the development restrictions contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owner shall be on and subject to the following terms and conditions:
4
a) Site Plan
The use and development of the subject lands shall be in accordance with
and as set out on the Site Plan, attached hereto as Schedule "B".
b) Lightinq
All lighting systems installed outside, such as floodlights, shall be directed
away from any adjacent residential use and/or roadway, not to cause
interference in any way.
c) Parkinq Areas and Drivewavs
All parking areas and driveways shall be constructed, in conformity with
Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario
Building Code Regulation #419/86, and such parking areas, loading and
access areas shall be kept free and clear of snow and ice and kept
adequately drained. All entrances shall be constructed, as in Schedule "B",
attached. The Owner agrees to obtain all necessary approvals from the
Ministry of Transportation, County of Simcoe and Township of Oro-
Medonte.
d) Outside Storaqe
No outside storage shall be permitted between any buildings on the
premises and any street. Any other outside storage shall be contained in
the fenced compound, as identified on Schedule "B".
e) Garbage Storaqe
The Owner agrees to provide suitable storage areas for garbage and waste,
as shown on the Site Plan, and to install and maintain litter containers in
and around development on the lands. All metal scrap and associated
refuse contained in the fenced compound shall be removed on a weekly
basis.
f) Landscapinq
The Owner shall complete all landscaping and landscaped areas shown on
the Site Plan, attached as Schedule "B", as soon as weather permits, and
all grading and sodding required, according to any Engineering drawings
submitted, shall be done on all lawn areas.
g) Erosion and Siltation Control
The Owner must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Owner agrees to
maintain all erosion and siltation control devices in good repair until
vegetative cover has been successfully established.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
Parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of
Confirmation, or notations on Engineering Drawings. The nature of such record of
amendment shall depend on circumstances.
5
5. SECURITY
Prior to signing the Agreement, the Owner will deposit with the Treasurer of the
Township, to cover the faithful performance of the obligations of the Owner arising under
this Agreement, including but not limited to the construction of the works and services
identified in Schedule "D" to this Agreement (the "said Work"), the following securities:
a) Cash in the amount of one hundred percent (100%) of the estimated cost of the
said work, as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with
the requirements of Schedule "E", with an automatic renewal clause in the amount
of one hundred percent (100%) of the estimated costs of the said works, and as
approved by the Township Engineer. The Letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and
shall be renewed automatically, as necessary, thirty (30) days prior to expiration.
c) The Township reserves the right to accept or reject any of these alternative
methods of providing securities. Prior to depositing the securities, the Owner's
Engineer shall submit an estimate of the cost of the works to the Township
Engineer for approval. When the cost estimate has been approved, it will be set
out in Schedule "D" of this Agreement and will become the basis for the limits of
the securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and Security received by the Township may be used as security
for any item or any other matter which, under the terms of this Agreement, is the
responsibility of the Owner, including without limiting the generality of the
foregoing, payment of engineering, legal, planning or other costs incurred by the
Township, which are the responsibility of the Owner, under the terms of this
Agreement.
e) Upon written notification by the Owner's agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confirmation by the Township or its agent that
the Owner's obligations under this Agreement have been completed, the
Township will return said Letter of Credit.
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mail, twenty-one (21) day's
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Owner for the performance of its covenants and agreements herein, and upon default on
the part of the Owner hereunder, the Township shall, in addition to any other remedy
available to it, be at liberty to utilize the provisions of Section 325 of the Municipal Act,
R.S.O. 1980, Chapter 302, as amended.
7. CO-OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title
of the subject lands, at the expense of the Owner and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
6
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the Parties hereto, and upon the lands described in Schedule "A",
attached hereto, such Schedule being a legal description of the lands, and it is further
agreed that this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any Section, Subsection, Clause, Paragraph or Provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub-contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter
of such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub-contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED )
)
)
)
)
)
) Owner:
)
)
)
)
) The Corporation of the
) Township of Oro-Medonte
)
) per:
)
)
)
) J. Neil Craig, Mayor
)
)
)
) Marilyn Pennycook, Clerk
)
7
SCHEDULE" A"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Larry Garfield
Home.
LEGAL DESCRIPTION OF LANDS
Part Lot 4, Concession 2; Part 5, 51 R-31694 (formerly South Orillia), being all of
PIN #58573-0231 (Lt); Roll #4346-030-010-27500-0000.
8
SCHEDULE "B"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Larry Garfield
Home.
SITE PLAN
Site Plan is not in a registerable form and is available from the Township of Oro-Medonte.
9
SCHEDULE "C"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Larry Garfield
Home.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the Solicitors for the
parties after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered, shall be prior approved by the Solicitor for the
Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
10
SCHEDULE "D"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and Larry Garfield
Home.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
1.
ITEMIZE CONSTRUCTION ESTIMATE
AMOUNT
2.
LETTERS OF CREDIT
AMOUNT
$1,000.00
refundable deposit
Letter of Credit to be provided by the Owner
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 1 (f) herein.
11
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-105
A By-law to permanently close and sell (transfer)
part of the original road allowance known as Part of Block "A"
and part of Iroquois Ridge, Registered Plan M-9 (geographic Township of Oro),
Township of Oro-Medonte
more particularly described as
Parts 24, 25 and 26, Plan 51 R-33071,
Township of Oro-Medonte, County of Simcoe.
WHEREAS pursuant to Section 11 (20 of the Municipal Act, S.O. 2001, c.25, as
amended, Council is empowered to pass by-laws respecting highways;
AND WHEREAS pursuant to Section 34 of the Municipal Act, S.O. 2001, c.25, as
amended, Council is empowered to permanently close a highway after giving notice to
the public;
AND WHEREAS a part of the original road allowance know as Part of Block "An and
part of Iroquois Ridge, Registered Plan M-9 (geographic Township of Oro), Township of
Oro-Medonte, more particularly described as Parts 24, 25 and 26, Plan 51 R-33071 ,
Township of Oro-Medonte, County of Simcoe, more particularly described in Schedule
"An attached hereto and forming part of this By-law, is no longer required for municipal
purposes;
AND WHEREAS Section 268 of the Municipal Act, S.O. 2001, c.25, as amended,
authorizes a Council of a municipality to dispose of surplus land in accordance with the
provisions of a by-law passed by the Council, establishing procedures governing the
sale of such land;
AND WHEREAS Council did pass By-law No. 2003-125 on the 26th day of November,
2003, being a By-law to govern the procedure for the sale of land within the Township of
Oro-Medonte, pursuant to Section 268 of the Municipal Act, S.O. 2001, c.25, as
amended;
AND WHEREAS Council has previously caused notice to be given of its intention to
permanently close and sell the land described in Schedule "An attached, in accordance
with the requirements of Section 268 of the Municipal Act, and the requirements set out
in By-law 2003-125, as amended;
AND WHEREAS Council has determined that the said land is not required for municipal
purposes, and has by resolution declared part of the original road allowance know as
Part of Block "An and part of Iroquois Ridge, Registered Plan M-9 (geographic Township
of Oro), Township of Oro-Medonte, more particularly described as Parts 24,25 and 26,
Plan 51 R-33071, Township of Oro-Medonte, County of Simcoe, more particularly
described in Schedule "An attached hereto, to be surplus to the needs of the
municipality;
AND WHEREAS Council has received no notice of objection to the proposed road
closure and sale (transfer) of land from any party;
AND WHEREAS pursuant to Sections 34 and 268 of the Municipal Act, S.O. 2001,
c.25, as amended, the Clerk of the Township of Oro-Medonte did cause a Notice of the
proposed By-law to permanently close and sell part of the original road allowance know
as Part of Block "A" and part of Iroquois Ridge, Registered Plan M-9 (geographic
Township of Oro), Township of Oro-Medonte, more particularly described as Parts 24,
25 and 26, Plan 51 R-33071, Township of Oro-Medonte, County of Simcoe, more
particularly described in Schedule "An attached hereto, to be published in newspapers of
local circulation;
AND WHEREAS the proposed By-law came before Council of The Corporation of the
Township of Oro-Medonte for consideration at its meeting on the 6th day of October,
2004, and at that time no person objected to the proposed By-law nor claimed that
his/her land would be prejudicially affected.
\
\
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. Permanentlv Close - Council does hereby permanently close part of the original
road allowance know as Part of Block "A" and part of Iroquois Ridge, Registered
Plan M-9 (geographic Township of Oro), Township of Oro-Medonte, more
particularly described as Parts 24, 25 and 26, Plan 51 R-33071, Township of Oro-
Medonte, County of Simcoe, more particularly described in Schedule "A"
attached hereto, and forming part of this By-law.
2. Authorization of Sale (Transfer) - Council does hereby authorize the sale
(transfer) of part of the original road allowance know as Part of Block "A" and part
of Iroquois Ridge, Registered Plan M-9 (geographic Township of Oro), Township
of Oro-Medonte, more particularly described as Parts 24, 25 and 26, Plan 51 R-
33071, Township of Oro-Medonte, County of Simcoe, as described in Schedule
"B" attached hereto and forming part of this By-law, to the registered owner from
time to time of the abutting lands described as Lots 118, 119 and 120, Plan M-9,
more particularly described in Schedule "B" attached hereto and forming part of
this By-law.
3. Sale Price -In accordance with By-law 2003-125, as amended, Council hereby
sets the sale (transfer) price for part of the original road allowance know as Part
of Block "A" and part of Iroquois Ridge, Registered Plan M-9 (geographic
Township of Oro), Township of Oro-Medonte, more particularly described as
Parts 24, 25 and 26, Plan 51 R-33071, Township of Oro-Medonte, County of
Simcoe, more particularly described in Schedule "A" attached hereto, at a
consideration of nil.
4. Execution of Documents - The Mayor and Clerk are hereby authorized to sign all
documents to carry out the intent of this By-law.
5. Clerk's Affidavit - Schedule "C" attached hereto and forming part of this By-law is
an Affidavit of Marilyn Pennycook, Clerk of The Corporation of the Township of
Oro-Medonte, setting out the procedures taken for the publishing of the said
Notice pursuant to the provisions of the Municipal Act.
BY-LAW READ A FIRST AND SECOND TIME THIS 6TH DAY OF OCTOBER, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS
2004.
DAY OF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn pennycook
Schedule "A"
to By-law No. 2004-105 for
The Corporation of the Township of Oro-Medonte
Part of the original road allowance know as Part of Block "A" and part of Iroquois Ridge,
Registered Plan M-9 (geographic Township of Oro), Township of Oro-Medonte, more
particularly described as Parts 24, 25 and 26, Plan 51 R-33071, Township of Oro-
Medonte, County of Simcoe
Schedule "B"
to By-Jaw No. 2004-105 for
The Corporation of the Township of Oro-Medonte
Lands to be Conveyed
Lands of Transferee
Part 24, Plan 51 R-33071
Lot 118, Plan M-9
Part 25, Plan 51 R-33071
Lot 119, Plan M-9
Part 26, Plan 51 R-33071
Lot 120, Plan M-9
Schedule "C"
to By-law 2004-105
for The Corporation of the Township of Oro-Medonte
PROVINCE OF ONTARIO, COUNTY OF SIMCOE,
IN THE MATTER of the permanent closing and
sale (transfer) of part of the original road
allowance know as Part of Block "A" and part of
Iroquois Ridge, Registered Plan M-9 (geographic
Township of Oro), Township of Oro-Medonte,
more particularly described as Parts 24, 25 and
26, Plan 51R-33071, Township of Oro-Medonte,
County of Simcoe.
AFFIDAVIT
I, Marilyn Pennycook, of the Township of Oro-Medonte in the County of Simcoe, make
oath and say as follows:
1. The Deponent
I am the Clerk of The Corporation of the Township of Oro-Medonte, and as such
have knowledge of the facts hereinafter deposed of.
2. Publication
Pursuant to Sections 34 and 268 of the Municipal Act, S.O. 2001, c.25, and
amendments thereto, I did cause to be published in the Barrie Examiner, Midland
Free Press and Orillia Packet & Times, newspapers of local circulation, a Notice
of the proposal by The Corporation of the Township of Oro-Medonte to pass a
By-law to permanently close and sell part of the original road allowance know as
Part of Block "An and part of Iroquois Ridge, Registered Plan M-9 (geographic
Township of Ora), Township of Oro-Medonte, more particularly described as
Parts 24, 25 and 26, Plan 51 R-33071, Township of Oro-Medonte, County of
Simcoe, described in the said Notice.
3. COpy of Notice
Attached to this my Affidavit as Exhibit "An is a copy of the actual Notice as it
appeared in the Barrie Examiner, Midland Free Press and Orillia Packet & Times.
4. Date of Publication
A Notice of permanent closure and sale was published on the 1st day of October,
2004.
5. Council Meetinq
The proposed By-law came before the Municipal Council at its meeting on the 6th
day of October, 2004, and at that time, no person or persons made any claim
that his/her land would be prejudicially affected by the By-law.
SWORN before me at the Township
of Oro-Medonte, in the County of
Simcoe, this day of 2004.
Marilyn Pennycook, Clerk
A COMMISSIONER FOR TAKING AFFIDAVITS, ETC.
Exhibit "A" of Schedule "e"
to By-Law 2004-105
THE CORPORATION OF THE
TOVlN~Ij.l p
~orA~
THE CORPORA TJON OF THE TOWNSHIP OFORO;;MEDONTE
NOTlCEOF PROPOSED PERMANENT ROAD CLOSING AND SALE BY-LAW
TAKE NOl1CEthat The Corporation of the Township of Oro-Medonte proposes to
pass a By-Jav.'itopennanentJy dose and sell a portion of road in the Township ofOro-
Medonte, County of Simcoe, more particularly described in Schedule <<A" hereto.
ANDF1)RTHERTAKE NOTJCE that the proposed By"lawwill come before the
Council of The Corporation of the Township ofOro-M.edonte at its regular meeting to be
heldat!h.~...c;o~cil~hambers on the 6th dayof()ct~tx#at::?Oo'dockp.m. and at that
time Council wiIJ heari]} person or by his counsel'solicitOJ'()r agent, any person who
claiIns!h.~thi~land\Villbe prejudicial1yaffecte~.~)'tl1e~y-Iaw. Comments may also be
submitted, in writing,.to the Clerk prior to October 5th, 2004: .
DA TED AT THE TOWNSHIP OF ORO-MEDONTE THIS 29th DAY OF
SEPTEMBER, 2004.
Marilyn Pennycook, Clerk
SCHEDULE" A"
..
Part of the original road aHowance known as Part of Block' A' and Ptlrt of Iroquois
Ridge, Registered Plan J\.!-9 (geographic Township of Oro), Township of Oro-Medonte,
more particularly described as Parts 24, 25 and 26, Plan 51R-33071, Township ofOro-
Medonte, County of SimCoe,
\ \Dd - I
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-106
Being a By-law to remove the Holding symbol applying to lands at
Part of Lot 1, Concessions 3 & 4, (Roll #43-46-020-010-00400-0000)
(Heights of Horseshoe Townhomes New Millennium Homes Limited)
WHEREAS the Council of the Corporation of the Township of Oro-Medonte is
empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of
the Planning Act, R.S.O. 1990, c.P.13.
AND WHEREAS Council deems it appropriate to remove the Holding provision
applying to the subject lands;
NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte
enacts as follows:
1. Schedule 'A 15', to Zoning By-Jaw No. 97-95 as amended, is hereby further
amended by removing the Holding provision applying to lands known as Part of
Lot 1, Concessions 3 & 4, (Roll # 43-46-020-010-00400-0000) as shown on
Schedule 'A' attached hereto and forming part of this By-law.
2. This By-law shall come into effect upon the date of passage hereof, subject to
the provisions of the Planning Act, as amended.
BY-LAW READ A FIRST AND SECOND TIME THIS 6TH DAY OF OCTOBER, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS
2004.
DAY OF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
Schedule lA-II 10 By-Law
This is Schedule 'A-I' to By-Law 2004-106
p
Ciiii;
N
passed the day 0'
Mayor
Clerk
J. Neil Craig
Marilyn Pennycook
(j)
..
~ Lands subject to Removal of Holding Provision
500 0
~-~
1000m
I
1 :20,000
\Gd.-~
2004-106
Township 0' Oro-Medonle
\\De-
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-107
Being a By-Law to Amend By-Law No. 2003-083, A By-Law to Appoint Building
Inspectors/By-law Enforcement Officers
WHEREAS the Building Code Act, S.O. 1992, Chapter c.23, provides that Councils
shall by By-law appoint such inspectors as are necessary for the purposes of the
enforcement of this Act;
AND WHEREAS the Municipal Act, S.O. 2001, c. 25, Section 224, as amended,
provides that the role of Council is to ensure that administrative practices are in place to
implement the decisions of Council;
AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte did,
on the 13th day of August, 2003, enact By-law No. 2003-083 to appoint employees of
the Corporation as Building Inspectors/Bylaw Enforcement Officers; does now find it
expedient to appoint Building Inspectors/By-law Enforcement Officers to implement the
decisions of Council;
NOW THEREFORE, the Council of the Corporation of the Township of Oro-Medonte
enacts as follows:
1. That Section 1 of By-law No. 2003-083 be amended to:
a) add: Brian Bell
2. That this By-law shall come into force and take effect on its final passing thereof.
By-law read a first and second time this 6th day of October, 2004.
By-law read a third time and finally passed this
day of
,2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
MAYOR, J. NEIL CRAIG
CLERK, MARILYN PENNYCOOK
\ \.0--t' -: \
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-108
Being a By-law to change the zoning on lands within Concession 9,
Part of Lot 4, RP 51R-32887, Part 1 (Oro) now in the Township of
Oro-Medonte (McCreary - Roll # 43-46.010-004.03900-0000)
WHEREAS the Council of the Corporation of the Township of Oro-Medonte is
empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the
Planning Act, R.S.O. 1990, c.P.13.
AND WHEREAS Council deems it appropriate to re-zone the lands to permit the
development of rural residential uses, in accordance with Section 03 of the Official Plan
AND WHEREAS Council deems it appropriate to place the subject land in a zone with
land use requirements that are better suited for the subject lot;
NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte
enacts as follows:
1. Schedule 'A17' to Zoning By-law No. 97-95 as amended, is hereby further
amended by changing the zone symbol applying to the lands located in
Concession 9, Part of Lot 4, RP 51 R-32887, Part 1, in the former geographic
Township of Oro, now in the Township of Oro-Medonte, from the
Agricultural/Rural (AlRU) Zone to the Rural Residential Two (RUR2) Zone as
shown on Schedule 'A-1' attached hereto and forming part of this By-law.
2. This By-law shall come into effect upon the date of passage hereof, subject to
the provisions of the Planning Act, as amended.
BY-LAW READ A FIRST AND SECOND TIME THIS 6TH DAY OF OCTOBER, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS
2004.
DAY OF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook
\ lv+ --::1
Schedule 'A_11 10 By-Law 2004-108
This is Schedule 'A-I' to By-Law 2004- 108
passed the day of (J
Mayor
J. Neil Craig
~
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Clerk
Marilyn Pennycook
New severed lot
CON IX
LOT 4
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Lands subject to t \Z~I1Th~ _
Township of Oro-Medonte
11
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-103
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL
MEETING HELD ON WEDNESDAY, OCTOBER 6, 2004.
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday,
October 6, 2004, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte. And, the Clerk is hereby authorized and directed to affix the corporate
seal to all said documents.
BY-LAW READ A FIRST AND SECOND TIME THIS 61h DAY OF OCTOBER, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 6th DAY OF
OCTOBER, 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook