11 24 2004 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, November 24,2004 @ 9:07 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAG; Marilyn Pennycook, Clerk; Ron
Kolbe, Director of Building/Planning Development; Andria Leigh,
Senior Planner; Keith Mathieson, Director of Engineering/
Environmental Services; Joe Casey, Director of Fire and
Emergency Services; Jerry Ball, Public Works Superintendent;
Chris Carter, Recreation Co-ordinator; Harold Daynard,
Manager of Information Technology; Doug Irwin, Records
Management Co-ordinator
Also Present:
Sheila Kirkland, Jadeen Henderson, Rae Pfrimmer, Linda
Pfrimmer, Rosemary Dunsmore, Mary Caldwell, Keith Caldwell,
Don Pfrimmer, Muriel Pfrimmer, Kevin Anderson, Donald Nixon,
Pat Nixon, Todd Allan, Anthony Lieb
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW-1
Moved by Buttineau, Seconded by Hughes
It is recommended that the following items be added to the agenda for
consideration:
6. FINANCE, ADMINISTRATION AND FIRE:
g) Councillor Marshall, re: Safety Concern, 5/6 Sideroad and Penetanguishene
Road.
h) Deputy Mayor Hughes, re: Waste Management.
Carried.
2. ADOPTION OFTHE AGENDA
Motion No. CW-2
Moved by Hughes, Seconded by Buttineau
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, November 24,2004 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Sheila Kirkland, Chairperson; Jadeen Henderson, Vice-Chairperson; Oro-
Medonte History Association re: Security Perimeter at the Oro African Church
[Refer to Item 7 a)].
Sheila Kirkland deposited a written submission re: the Security Perimeter to the
Clerk. Jadeen Henderson distributed a copy of the Oro African Church Guest Book
for Council's information.
Motion No. CW-3
Moved by Hughes, Seconded by Hough
It is recommended that the information from Sheila Kirkland, Chairperson and
Jadeen Henderson, Vice-Chairperson; Oro-Medonte History Association re: Security
Perimeter at the Oro African Church be received and referred to the 2005 budget
deliberations.
Carried.
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Committee of the Whole Meeting - November 24, 2004
b) Tony Lieb, Todd Allen, re: 2034 Ridge Road.
Motion No. CW-4
Moved by Buttineau, Seconded by Hughes
It is recommended that the information from Tony Lieb and Todd Allen, re: 2034
Ridge Road be received.
Carried.
c) Donald Nixon, re: Road Allowance Between Concession 1 and 2, 3041 Ridge
Road West.
Dr. Nixon deposited a written submission with the Clerk.
Motion No. CW.5
Moved by Hough, Seconded by Buttineau
It is recommended that the information from Dr. Donald Nixon, re: Road Allowance
Between Concession 1 and 2, 3041 Ridge Road West be received and referred to
staff for a report.
Carried.
5. CORRESPONDENCE:
a) Oro-Medonte History Association, minutes of October 14,2004 meeting.
Motion No. CW.6
Moved by Buttineau, Seconded by Hough
It is recommended that the minutes for the Oro-Medonte History Association
meeting of October 14,2004 be received.
Carried.
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Committee of the Whole Meeting - November 24, 2004
b) Carolyn Campbell c/o Guthrie Women's Institute, correspondence dated
November 15,2004 re: 2004 Remembrance Day Service, Oro Old Town Hall.
Motion No. CW-7
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated November 15, 2004 from Carolyn
Campbell c/o Guthrie Women's Institute, re: 2004 Remembrance Day Service, Oro
Old Town Hall be received.
Carried.
c) Orillia District Chamber of Commerce, 115th Annual Dinner Meeting Invitation,
January 13, 2005, Fern Resort.
Motion No. CW-8
Moved by Hughes, Seconded by Hough
It is recommended that the invitation from the Orillia District Chamber of Commerce,
re: 115th Annual Dinner Meeting, January 13, 2005, Fern Resort be received; and
further that Mayor Craig, Councillor Fountain and Councillor Crawford be authorized
to attend.
Carried.
d) Debbie Hunt, correspondence dated November 9,2004 re: Breed Ban Ontario.
Motion No. CW-9
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated November 9, 2004 from Debbie
Hunt, re: Breed Ban Ontario be received and referred to staff for a response.
Carried.
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Committee of the Whole Meeting - November 24, 2004
e) Jim Partridge, President, Orillia District Snowmobile Association,
correspondence dated October 19, 2004 re: Request for use of Oro Medonte
Rail Trail.
Motion No. CW-10
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. the correspondence dated October 19, 2004 from Jim Partridge, President,
Orillia District Snowmobile Association, re: Request for use of Oro Medonte Rail
Trail be received;
2. that the request of the Orillia District Snowmobile Association to use the Oro-
Medonte Rail Trail from Woodland Drive through to Thunder Bridge for the
2004/2005 season be approved;
3. that the Township enter into a Memorandum of Understanding with the Ontario
Federation of Snowmobile Clubs;
4. and further that Mr. Partridge be notified of Council's decision.
Carried.
f) Douglas Parker, Executive Director, Ontario Municipal Water Association,
correspondence dated November 1, 2004 re: Regulation of Water Meters.
Motion No. CW-11
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated November 1,2004 from Douglas
Parker, Executive Director, Ontario Municipal Water Association, re: Regulation of
Water Meters by Measurement Canada be received; and further that Council advise
Mr. Paul DeVillers, M.P. of Council's concerns with respect to the costs and benefits
of the program.
Carried.
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Committee of the Whole Meeting November 24, 2004
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. TR 2004-29, Paul Gravelle, Treasurer, re: Proposals for Audit
Services.
Motion No. CW-12
Moved by Hough, Seconded by Hughes
It is recommended that Report No. TR 2004-29, Paul Gravelle, Treasurer, re:
Proposals for Audit Services be received and adopted; that Gaviller & Company be
appointed auditors for the municipality for the years, 2004, 2005 and 2006; that the
Clerk bring forward the appropriate by-law for Council's consideration and further
that the respective auditors be notified accordingly.
Carried.
b) Report No. ADM 2004-52, Harold Daynard, Manager of Information Technology,
re: Ontario Parcel Sublicense Agreements.
Motion No. CW-13
Moved by Buttineau, Seconded by Hough
It is recommended that Report No. ADM 2004-52, Harold Daynard, Manager of
Information Technology, re: Ontario Parcel Sublicense Agreements be received and
adopted; that the Township of Oro-Medonte enter into the Ontario Parcel Sublicense
Agreements with the County of Simcoe to receive the new parcel fabric; that the
Clerk bring forward the appropriate by-law for Council's consideration and further
that the County of Simcoe be notified of Council's decision.
Carried.
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Committee of the Whole Meeting - November 24, 2004
c) Report No. ADM 2004-50, Jennifer Zieleniewski, CAO, re: Proposed Permanent
Closure and Sale, Original Unopened Road Allowance abutting 89 Greenwood
Avenue, Part Lot 2, Concession 13, Township of Oro-Medonte.
Motion No. CW-14
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. ADM 2004-50, Jennifer Zieleniewski, CAO, re: Proposed Permanent
Closure and Sale, Original Unopened Road Allowance abutting 89 Greenwood
Avenue, Part Lot 2, Concession 13, Township of Oro-Medonte be received and
adopted;
2. that the portion of the original unopened road allowance of Greenwood Avenue
abutting 89 Greenwood Avenue, Lot 2, Concession 13, Township of Oro-
Medonte be retained;
3. And Further That the applicants be advised of Council's decision.
Carried.
d) Report No. ADM 2004-57, Jennifer Zieleniewski, CAO, re: Christmas Lunch and
Gift of Ham or Turkey.
Motion No. CW-15
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. ADM 2004-57, Jennifer Zieleniewski, CAO, re:
Christmas Lunch and Gift of Ham or Turkey be received and adopted; and further
that Council authorize the purchase of a ham/turkey for each Township employee
and that arrangements be made to hold the Christmas Lunch at Horseshoe Resort.
Carried.
e) Recreation Technical Support Group, minutes of November 4, 2004 meeting.
Motion No. CW-16
Moved by Marshall, Seconded by Fountain
It is recommended that the minutes of the Recreation Technical Support Group
meeting held on November 4,2004 be received.
Carried.
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Committee of the Whole Meeting - November 24, 2004
f) Report No. FD 2004-11, Joe Casey, Director of Fire and Emergency Services,
re: JEPP Funding Application, Back-up Generator, Alternate Emergency
Operations Centre.
Motion No. CW-17
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. FD 2004-11, Joe Casey, Director of Fire and Emergency Services,
re: JEPP Funding Application, Back-up Generator, Alternate Emergency
Operations Centre be received and adopted;
2. That Council authorize staff to proceed to call for tenders for this project;
3. And Further That the expenditure by the Township for a back up generator be
committed to the 2005 budget.
Carried.
g) Councillor Marshall, re: Safety Concern, 5/6 Sideroad and Penetanguishene
Road.
Discussion.
h) Deputy Mayor Hughes, re: Waste Management.
Discussion re: One-bag collection limit.
7. PUBLIC WORKS:
a) Report No. PW 2004-08, Jerry Ball, Public Works Superintendent, re: Security
Perimeter at the Oro African Church [deferred from October 13, 2004].
Motion No. CW-18
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. PW 2004-08, Jerry Ball, Public Works
Superintendent, re: Security Perimeter at the Oro African Church be received.
Carried.
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Committee of the Whole Meeting - November 24, 2004
b) Report No. PW 2004-09, Jerry Ball, Public Works Superintendent, re: Tender
Results for: Contract No. PW 2004-17 - Snow Removal at the Administration
Centre and Community Arena for the Winter Seasons of 2004-2005, 2005-2006,
2006-2007 and Contract No. Fire 2004-02 - Snow Removal for the Winter
Seasons of 2004-2007 at the O.P.P. Building and Moonstone Fire Hall.
Motion No. CW-19
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. PW 2004-09, Jerry Ball, Public Works Superintendent, re: Tender
Results for: Contract No. PW 2004-17 - Snow Removal at the Administration
Centre and Community Arena for the Winter Seasons of 2004-2005, 2005-2006,
2006-2007 and Contract No. Fire 2004-02 - Snow Removal for the Winter
Seasons of 2004-2007 at the O.P.P. Building and Moonstone Fire Hall be
received and adopted;
2. That the tender contract for Snow Removal at the Oro-Medonte Administration
Centre be awarded to Ron Burton and Sons for a total amount of $11 ,556.00 for
the winter seasons of 2004-2007.
3. That the tender contract for Snow Removal at the Oro-Medonte Community
Arena be awarded to Orval E. Hutchinson for a total amount of $11 ,716.50 for
the winter seasons of 2004-2007.
4. That the tender contract for Snow Removal for the Winter Seasons of 2004-
2007 at the O.P.P. Building be awarded to Don Woodrow for a total amount of
$5,400.00.
5. That the tender contract for Snow Removal for the Winter Seasons of 2004-
2007 at the Moonstone Fire Hall be awarded to Lou Mason for a total amount of
$3,932.25.
6. And Further That the respective Contractors be notified accordingly.
Carried.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
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Committee of the Whole Meeting - November 24, 2004
9. BUilDING, PLANNING AND DEVELOPMENT:
a) Committee of Adjustment, minutes of November 12, 2004 meeting.
Motion No. CW-20
Moved by Crawford, Seconded by Marshall
It is recommended that the minutes of the Committee of Adjustment meeting held on
November 12, 2004 be received.
Carried.
b) Report No. BD 2004-12, Ron Kolbe, Director of Building/Planning Development,
re: Building Report, October, 2004.
Motion No. CW-21
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. BD 2004-12, Ron Kolbe, Director of
Building/Planning Development, re: Building Report, October, 2004 be received.
Carried.
10. IN-CAMERA:
Motion No. CW-22
Moved by Marshall, Seconded by Fountain
It is recommended that we do now go In-Camera at 10:50 a.m. to discuss legal,
Property and Personnel Matters.
Carried.
Motion No. CW-23
Moved by Crawford, Seconded by Marshall
It is recommended that we do now Rise and Report from In-Camera at 12:50 p.m.
Carried.
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Committee of the Whole Meeting - November 24, 2004
a) Paul Gravelle, Treasurer, re: Legal Matter.
Motion No. CW-24
Moved by Marshall, Seconded by Crawford
It is recommended that Confidential Report No. TR 2004-30, Paul Gravelle,
Treasurer, re: Legal Matter (Education Development Charges Appeal) be received
for information.
Carried.
b) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW-25
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Confidential Report No. ADM 2004-51, Jennifer Zieleniewski, CAO, re: Property
Matter (Waite) be received and adopted;
2. That the owner of the property located at Part of Lot 26, Concession 6, be
advised that the request for an easement over the unopened portion of Line 6
South is denied;
3. And Further that the owner also be advised of the zoning requirements and
Township policy with respect to access for residential uses to lands located on
unopened road allowances.
Carried.
c) Jennifer Zieleniewski, CAO, re: Property Matter [deferred from November 10,
2004] .
Motion No. CW-26
Moved by Crawford, Seconded by Fountain
It is recommended that Confidential Report No. ADM 2004-58, Jennifer
Zieleniewski, CAO, re: Property Matter (Selri) be received and adopted.
Carried.
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Committee of the Whole Meeting - November 24, 2004
d) Jennifer Zieleniewski, CAO, re: Legal Matter [deferred from November 10,2004].
Motion No. CW-27
Moved by Fountain, Seconded by Crawford
It is recommended that Confidential Report No. ADM 2004-53, Jennifer
Zieleniewski, CAO, re: Legal Matter (shoreline policy options) be received and
adopted.
Carried.
Recorded Vote Requested by Councillor Hough
Councillor Hough Nay
Dep~yMayorHughes Nay
Councillor Marshall Yea
Councillor Buttineau Yea
Councillor Crawford Yea
Councillor Fountain Yea
Mayor Craig Yea
Motion No. CW-28
Moved by Crawford, Seconded by Fountain
It is recommended that Confidential Report No. ADM 2004-60, Nick McDonald,
Meridian Planning Consultants Ltd., re: Legal Matter (shoreline policy options) be
received and adopted; that Section D10.3.8 of OPA #17 be revised to reflect the
modifications in Report PD 2004-60 dated November 4, 2004; and that these
modifications be provided to The County of Simcoe for approval.
Carried.
Recorded Vote Requested by Councillor Hough
Councillor Hough Nay
Deputy Mayor Hughes Nay
Councillor Marshall Yea
Councillor Buttineau Yea
Councillor Crawford Yea
Councillor Fountain Yea
Mayor Craig Yea
Page 12
Committee of the Whole Meeting - November 24, 2004
e) Jennifer Zieleniewski, CAO, re: Personnel Matter (salaries) [deferred from
November 17, 2004].
Discussion. Council unanimously agreed that this item be brought forward to the
December 1, 2004 Council meeting.
11. ADJOURNMENT:
Motion No. CW-29
Moved by Crawford, Seconded by Fountain
It is recommended that we do now adjourn at 1 :00 p.m.
Carried.
9- ( /,(j G..tj
M{yor, J. Neil Craig
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Committee of the Whole Meeting - November 24, 2004