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12 01 2004 Council Agenda TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, DECEMBER 1, 2004 TIME: 7:00 P.M. ......................................................................................................... 1. OPENING OF MEETING BY THE MAYOR 2. PRA YER/CONTEMPLA TION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of November 17, 2004. 7. RECOGNITION OF ACHIEVEMENTS: a) Jack Lynch, Travel Promotions Officer, correspondence dated November 4,2004 re: Letter of Appreciation for Debbie Micks re: Fall Colour Progression Reporting Program. b) North Simcoe Community News, November 2004 Edition re: Oro-Medonte Fire Department and Hawkestone Womens' Institute. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) 7:00 p.m. S/Sgt. Ed Whinnery, Detachment Commander, Ontario Provincial Police, Barrie Detachment, re: 2005 Barrie O.P.P. Business Plan. 10. CONSENT AGENDA CORRESPONDENCE: a) Midland Public Library Board, minutes of September 16, 2004 meeting. Staff Recommendation: Receipt b) Midland Public Library Board, minutes of October 14, 2004 meeting. Staff Recommendation: Receipt c) Lake Simcoe Region Conservation Authority, minutes of September 24,2004 meeting. Staff Recommendation: Receipt d) Honourable Dalton McGuinty, November 22, 2004 re: Funding for Water Source Protection. Staff Recommendation: Receipt e) C.T. Strongman, C.T. Strongman Surveying Ltd., November 18, 2004 re: Survey and Preparation of Plan of Survey of Part of the Lakeshore Promenade, Registered Plan 626 Staff Recommendation: Receipt f) Keith Sherman, Coordinator, Severn Sound Environmental Association re: Budget Request for the Severn Sound Environmental Association Municipal Share for 2005. Receipt and referral to 2005 Budget Deliberations g) Nancy Cameron, President, Oro-Medonte Community Choirs re: Grant request for 2005 - Oro-Medonte Community Choirs. Receipt and referral to 2005 Budget Deliberations h) Ron Gilbert, President, Crime Stoppers re: Financial Assistance for the Fiscal Year 2005. Receipt and referral to 2005 Budget Deliberations 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Jennifer Zieleniewski, CAO, correspondence dated November 19,2004, re: Land Transfer from Indian Park Association. b) Report No. EES 2004-46 Keith Mathieson, Director of Engineering and Environmental Services, re: Site Plan Agreement 1606380 Ontario Inc. (Wildflower Farm Inc.) refer to 16b). c) Councillor Paul Marshall re: Safety Concern, 5/6 Sideroad and Penetanguishene Road. (Tabled at Committee of the Whole, November 24,2004). 13. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole Meeting, November 24, 2004. 14. COMMUNICATIONS: a) Patricia Shellswell, Edgar Community Hall Co-ordinator, correspondence dated November 22, 2004 re: Cost of Water Testing in Community Halls and Rules and Regulations of Governments Closing of Halls. b) Patricia Copeland, Area Manager, The Lung Association, correspondence dated November 18, 2004 re: Proclamation Request, December, 2004, "Lung Awareness Month". 15. IN-CAMERA: a) Jennifer Zieleniewski, CAO, re: Personnel Matter [from November 24,2004 meeting] . 16. BY-LAWS: a) By-Law 2004-130 Being a By-law to Amend By-law No. 2004-011, as amended, a By-law to Appoint Representatives to Various Committees/Organ izations b) By-Law 2004-132 Being a By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and 1606380 Ontario Limited Inc. (Wildflower Farm Inc.) c) By-Law 2004-133 Being a By-law to Authorize the Execution of a Sublicense Agreement with the County of Simcoe, under License with Teranet Enterprises Inc. for the provision of OPMA Ownership Mapping Data Products. (Schedule 1 available in Clerk's Office ). d) By-Law 2004-134 Being a By-law the Authorize the Execution of a Sublicense Agreement with the County of Simcoe, under License with the Municipal Property Assessment Corporation for the provision of OPMA Ownership Mapping Data Products. (Schedule 1 available in Clerk's Office). 17. CONFIRMATION BY-LAW NO. 2004-131 18. QUESTIONS AND ANNOUNCEMENTS 19. ADJOURNMENT Ministry of Tourism and Recreation Ministere du Tourisme et des Loisirs Centre d'information touristique de l'Ontario 21, promenade Molson Park Est Barrie ON L4N gAg Tel.: (705) 725-7280 Telec. : (705) 725-7285 @ Ontario Ontario Travel Information Centre 21 Molson Park Drive East Barrie ON L4N gAg Tel.: (705) 725-7280 Fax: (705) 725-7285 Nov. 4/04 Debbie Micks Township of Oro-Medonte P. O. Box 100 148 Line 7 South Oro, ON LOL 2XO Dear Debbie, Thank you for participating in our Fall Colour Progression Reporting Program. As a contact for the Barrie/Huronia area, you provided us with timely information that is an integral part of our written and broadcast Fall Colour Progression Report. The Fall Colour Report is a valuable source of information for the traveling public and the media. It is also an excellent counselling tool for the travel counsellors here and at the other Ontario Travel Information Centres across the province as well as the counsellors at 1-800-0NTARIO in Toronto. Each year the Fall Colour Report becomes more popular. Thanks for helping to make it such a great success. Sincerely, Jack Travel Promotions Officer and Meribeth Hart Travel Counsellor North Simcoe Community News November 2004 Edition Barrie Detachment Ontario Provincial Police 20 Rose Street BARRIE, Ontario L4M 2T2 (Phone) 705-726-6484 (Fax)705-726-6487 November 10, 2004 File Reference: 100 The Corporation of the Township of Oro-Medonte 148 Line 7 South, Box 100 Oro, Ontario LOL 2XO Attention: Mayor Neil Craig Re: 2005 Barrie o. P . P. Business Plan As part of the ongoing need to consult our stakeholders and community partners when our Detachment Business Plan is drafted I am asking for your input. In the 2004 Plan the priorities from public input were identified as: (1) Nuisance activity (loitering youths and mischief) (2) Break & Enters (3) Visibility (4) Speeding and aggressive driving. If you wish to continue with this as the priorities for the upcoming year or wish to change them please advise me so that I can make the corrections. If you wish to have me address Council in person I will attempt to do so. The 2005 document has a short turn around and must be completed by December 1, 2004. I look forward to your input. S/Sgt Ed. Whinnery, # Detachment Commander W' ~~ IOQ - \ RECEIVED I NOV 7 2 1004 I OAO-M~tllf 4 Bo'IflIWbkSH~ MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: September 16,2004 LOCATION: Midland Public Libra PRESENT: A. Campbell, B. Desroches, C. Moore, B. Trounce, G.A. Walker, A. Wilkes ABSENT: R. Allard, S. Parsons, J. Swick STAFF: B. Molesworth, Chief Librarian, G. Griffith, Minutes ITEM # ISSUE ACTION 1. Call to order The meeting was called to order at 7:00pm. 2. Approval of the agenda Additions: 4. Business Arising From the Minutes 4.3. Overdues 7. New Business 7.1. OLA Membership Renewal 8. Information 8.2 Date for November Board Meeting Moved by: B. Desroches Seconded by: A. Wilkes That the Agenda be approved as amended. Carried. 3. Approval of the minutes of the previous meeting of June 10, 2004 Moved by: C. Moore Seconded by: B. Trounce That the minutes of the Board meeting held on June 10,2004 be approved. Carried. 4. Business arising from the minutes 4.1 Benefits and Salaries B. Molesworth turned to the document entitled "Benefits for Regular Part-Time Employees MPL" and offered a clarification of the section called "Medical Plan - Choices and Costs". It refers to the employer paying 50% or more of the costs with the rest being paid by the employee. In fact, if this option is pro- rated to the hours of work then the employer will be paying more like 75%. Further down, the line "Total cost of both at maximum = $23,104.00" includes the cost of the pro-rated sick leave from the previous page @ $2,565.00 and the 100% cost of the Life and Health Insurance @ $20,539.00 B. Molesworth has met with Deputy Treasurer Judy Robitaille and reviewed the Library job descriptions using the Aitken Plan, a rating system that was used for the 1989/90 pay equity plan. All positions have a comparator and because of technological change all of the Library positions will be raised on the scale. Part two of this salary/job survey will be a comparison of the Library and Town Office staff positions with four other jurisdictions (municipalities of roughly \uC\ .') "'. the same size). New job descriptions have been prepared and will be included in the survey which will be conducted in-house by a contract position currently working at the Town Office. This will save the Library the cost of an outside consultant. It is intended that the process will be concluded in November so that increases can be reflected in the budget process. Raises resulting from this process will be retroactive to July 1, 2004. A contingency fund has been est- ablished to cover this cost this year only. A survey question related to benefits for part-time staff is being included in the process. The cost of benefits, if offered to staff, will also have to be included in the 2005 budget. The cost of both increased salaries and benefits may be unaffordable in one year but it is apparently possible to break up the benefits package and phase in medical, dental, drugs etc. over several years. A concern was expressed that job descriptions should be looked at by an outside consultant or at anns-length, to assure objectivity. B. Molesworth pointed out that consultants usually come in with a particular measurement tool and train staffhow to use it. The Library staffwill all see the revised job descriptions and will have input. Also, Bill is involved and familiar with the process and believes it will be worthwhile for staff. It was agreed in July not to spend money on consultants and to go that route at this stage would delay results. Page 2 of 4 4.2 TelephoneslEmergency Lighting The new telephone system has been installed at just over $6,000.00, slightly higher than the original estimate but leaves sufficient to install the new emergency lighting. 4.3 Overdues The revised overdue process, which has increased the number of notifications patrons receive and the rate at which they receive them has consistently (since Feb.) reduced an average of 120 overdues a week down, over 7 contacts, to 1 or 2 people who have resisted all efforts to get them to return items. Over that period we are left, therefore, with 65 patrons who have 110 books with a face value of $2,362.62. The best est- imate for 2003 was about 140 patrons in long overdues. The Credit Agency representative thinks anybody with more than $30.00 outstanding is worth pursuing, which means 37 patrons. They will send a letter at $4.75 per patron. Several ofthese patrons have moved with no forwarding so we don't know ifthe Agency will be able to deal with those anyway. Moved by B. Trounce: Seconded by A. Wilkes: That the Board pursue, with discretion, delinquent patrons using a collection agency until the end of 2004. Carried 5. Approval of the accounts Moved by A. Campbell: Seconded by B. Desroches: That the accounts for the months of June, July and August 2004 totalling $15,989.79, $19,938.78 and $16,129.49 be approved. Carried ~ '" \ () ~- ) 6. Reports of Board Committee Page 3 of 4 6.1 Finance Committee - A. Campbell Operating Budget A. Campbell presented a financial statement for the 8 months ended August 31, 2004. He drew the Board's attention to increases in some of the revenue lines. Some expenditures are also over, but explanations were provided. The total expenditure is less than two thirds of the budget but insurance, for instance, which is billed annually, has not been posted yet. Capital Budget A. Campbell reviewed this budget line by line. Finding everything in order he asked for the Board's acceptance of his report, which was given. 6.2 Strategic Planning Committee The Committee has not met. No report. 6.3 Fundraising Committee - 125tb Anniversary In Oz Parson's absence, B. Molesworth reported on his progress in planning a lecture or literary series for the summer of2005. Authors Richard B. Wright and Jane Urquhart have agreed to read on July 23 and Aug. 13 respectively. Two other authors, local poet Roger Bell and John Lee, a poet ITom Brampton, will read on two other dates, to be announced. B. Molesworth has applied to the Canada Council for funding. This series may also serve as a fundraiser for the Fundraising Committee. If admission is charged, preference could be offered to those who had donated. Alternatively, receptions may be held and donors could be invited. C. Moore suggested a price for the four readings and that 'season' ticket holders be invited to the receptions. The readings are currently planned for the afternoon with the two larger names to be held at the NSSRC. The point was made, once again, that the Committee and the Friends have to keep their identities separate. 6.4 Policy Committee B. Trounce reported on the meeting of Sept. 13, 2004. A disposal policy was discussed. For example, what does the Library do with redundant equipment such as old computers? Some staff have enquired. B. Molesworth discussed this with Shawn BerriauIt and the Town gives theirs, after software has been deleted, to Computers for Kids. The Committee will pursue this policy at its next meeting. B. Molesworth had already discussed most of the Committee's discussion regarding salaries and benefits. 6.5 Report from the Friends of MPL B. Molesworth reported that this year's Friends book sale was the most successful ever, raising $3,800.00. The Friends have approx. $11,000.00 in the bank and are looking for expenditures. B. Molesworth had suggested the purchase of two computers to replace two of the aging Gates computers. They agreed, pending a firm price and agreement that the Board would con- sidor budgeting for two more in 2005. G.A. Walker asked that the Board think about what else might be done with leftover books at the end ofthe book sale. Bringing them back into the Library is not an option. \Gc; -'1 7. New business In March the Board made a decision not to renew its membership in the OLA which means we also didn't renew our membership in the OLBA. The Board has been encouraged to rejoin but it reaffirmed its decision. The Board will wait to hear from the proposed Federation of Libraries because it is aware that membership in that may be as much as $750.00 and then decide which, if either, to join. 8. Information 8.1 Chief Librarian's Report A question was raised regarding the item about purchasing in multiple formats. Did we decide to keep doing this? B. Molesworth responded in the affirmative. 8.2 Date of November Board Meeting The regular meeting ofthe Board in November would be on the 11 th, a day the Library is closed. The date of the meeting was changed to Wednesday, Nov. 10. 9. Adjournment Moved by: C. Moore That the meeting be adjourned at 8:30 pm. s44.:J/riU~ P d' Chairman of the Board =~i~[,~~~~,~ Chief Librarian ~_. ' Page 4 of 4 \(\j" \ \ . V) - \ MIDLAND PUBLIC LffiRARY BOARD MEETING Page 1 of5 DATE: October 14, 2004 LOCA TION: Midland Public Library Boardroom PRESENT: G.A. Walker, A. Campbell, R. Allard, B. Trounce, Oz Parsons, B Desroches REGRETS: 1. Swick, C. Moore, A. Wilkes STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ITEM # ISSUE ACTION - 1. Call to order G.A. Walker called the meeting to order at 7:00 p.m. 2. Approval of the agenda Additions: 8. Information 8.2 Correspondence 8.3 By-law Moved by: A. Campbell Seconded by: R. Allard That the agenda be approved as amended. CARRIED 3. Approval of the minutes of the previous meeting Moved by: O. Parsons Seconded by: B. Desroches That the minutes of the Board meeting held on September 16, 2004 be approved. CARRIED 4. Business arising from the minutes 4.1 Benefits and Salaries B. Molesworth reported that staff job descriptions have been incorporated with the information being compiled for market comparison. We should know more by the end of November. Salary approval will not be finalized until we see the market comparators. \()\o - d MIDLAND PUBLIC LffiRARY BOARD MEETING Page 2 of5 DATE: October 14, 2004 LOCA TION: Midland Public Library Boardroom ITEM # ISSUE ACTION 4. Business arising from the minutes - continued 4.2 Emergency Lights The revised capital budget allowed for the planned replacement of emergency lighting to go ahead. One quote has been received under the $5,000.00 allotted. We are waiting for a second quote. There should be enough money left over to purchase new book trucks and paperback racks. 4.3 Overdues B. Molesworth informed the Board that a list of patrons with long outstanding overdues will be sent to a collection agency. We are also revising the wording of the final notice letter we send out informing patrons that this will be our plan of action. 5. Approval of the accounts Moved by: A Campbell Seconded by: R. Allard That the accounts for the month of September 2004 totalling $12,881.60 be approved. CARRIED 6. Reports of Board Committees 6.1 Finance Committee - Art Campbell, Chairman A Campbell distributed a financial statement for the 9 months ended September 30, 2004. Operatin2 Bud2et At this time of the year the budget should be at approximately 75% spent According to the financial statement the Operating Budget is at 73% so we are on target B. Molesworth explained that donations earmarked for certain things like Program Costs and Periodicals aren't put into these lines, so they appear to be overspent The money goes into the revenue line "Donations", so we will continue to look like we are over budget in certain lines. \()\r) -) MIDLAND PUBLIC LffiRARY BOARD MEETING Page 3 of5 DATE: October 14,2004 LOCA TION: Midland Public Library Boardroom ITEM # ISSUE ACTION 6. Reports of Board Committees - continued Capital Bud2et There are still expenditures for emergency lighting and book trucks to be made. If there is any surplus in the Capital Budget it is carried forward to the next year. 6.2 Strategic Planning Committee No meeting has been held - no report. 6.3 Fundraising Committee - G.A. Walker, Chairman O. Parsons spoke again about the concept of "benefits of membership" to encourage people to become donor members. It was mentioned that since the Library does not charge for service it is a bit of a conundrum as to what we might promote as being free if you become a "member", O. Parsons pointed out that we have lost one window of opportunity the next would be the end of November to mid May. B. Molesworth stated that recent information he has received would seem to indicate that under the Freedom ofInformation Act we can't use our patron database as a mailing list to potential donors. G.A Walker suggested a campaign to make people aware that money can be left to the Library in the form of a bequest We could also work with the funeral homes. B. Trounce suggested perhaps we could educate patrons about the benefits of our electronic databases which might lead to them wanting to donate to the Library. We need something with a tangible benefit O. Parsons attended a meeting of co-ordinators for fundraising. They were asking for submissions to a calendar of events so he put forward the Library's 12Sth anniversary events and the Library Dinner/Dance. 6.4 Policy Committee There was no meeting held - no report. \CJ\n - ~ MIDLAND PUBLIC LIBRARY BOARD MEETING Page 4 of5 DATE: October 14, 2004 LOCA TION: Midland Public Library Boardroom ITEM # ISSUE ACTION 6. Reports of Board Committees - continued 6.5 Report from Friends of the Midland Public Library The last Friends meeting was postponed. A suggestion that the Friends buy two new computers to replace a couple of the Internet computers had been raised at the previous meeting but no decision had been made so B. Molesworth called and polled the members about moving forward with this initiative and they agreed. R. Allard suggested that since the Town is making a bulk purchase oflaptop computers we contact Shawn Berriault about being a part of this group purchase. We might achieve better pricing. 7. New business 7.1 Federation of Ontario Libraries B. Molesworth reviewed the Board's decision made at the September 16th meeting to not renew its membership to the Ontario Library Association until we heard more about the proposed new Federation of Ontario Libraries. We have now heard from this new organization and they are asking for our support in the form of a $750.00 membership fee. This amount is based on our population size. After a lengthy discussion a motion was passed. Moved by: B. Trounce Seconded by: R. Allard That the Board approve the expenditure of$750.00 for membership in the new Federation of Ontario Libraries for one year. CARRIED # \ t>~ ~ 5 MIDLAND PUBLIC LIBRARY BOARD MEETING Page 5 of5 DATE: October 14, 2004 LOCA TION: Midland Public Library Boardroom ITEM # 8. Information ISSUE ACTION 8.1 Chief Librarian's report B. Molesworth asked if there were any questions or comments. A point of clarification was raised about the CAP YEP employee. Joe Beausoleil who is currently working with us on a contract basis has agreed to take on this position with funding provided by the Community Access Program - Youth Employment Program. This position is intended to provide one-on-one training for the public on how to use computers and Internet/e-mail. 8.2 Correspondence B. Molesworth circulated a letter from a summer resident of the area Mr. Tollen, who resides in Sweden. It is a complimentary letter about the Library Staff and the Chamber of Commerce. He enclosed a full page article from his local newspaper in Sweden that shows a photo of one of Midland's murals and an article about them. B. Molesworth will pass the letter and article on to Mayor George MacDonald. 8.3 By-law B. Molesworth informed the Board of a new Town of Midland by-law regarding attendance at Council, Committee and Board meetings. It states that if a sitting member misses three meetings in a row without notifying Council they can be removed from their position. 9. Adjournment The next Board meeting will be held on Wednesday, November loth at 7:00 p.m. as the Library is closed Thursday, November 11th for Remembrance Day. Moved by: B. Desroches That the meeting be adjourned at 8:30 p.ffi. ~ta;J/rcu1wv Chairman of the Board Present: Councillor R. Bridge, Chair Councillor V. Hackson, Vice-Chair Councillor P. Brown Mr. E. Bull Councillor GDavidson Councillor B. Drew Councillor K. Ferdinands Mayor R. Grossi Councillor B. Huson Councillor M. Nanowski Councillor J. Rupke Regional Councillor S. Self Mayor K. Shier Councillor Neil Snutch Mayor T. Taylor Councillor J. West Mayor J. Young Regrets: J. Dales, Honourary Member Councillor P. Marshall G.R. Richardson, Honourary Member Mayor R. Stevens Staff: D. Gayle Wood, C.A.O.lSecretary-Treasurer M. Walters, Director, Environmental Services R. Baldwin, Manager, Watershed Planning Brian Kemp, Manger, Corporate Communications G. Casey, Recording Secretary Others: R. Volden, CH2M HILL F. Wilbur, CH2M HILL DECLARATION OF PECUNIARY INTEREST No pecuniary interest and the general nature thereof was disclosed for the record of this meeting. Lake Simcoe Reg!on Conservation Board of Directors' t\r1eeting BOD-09-04 - Minutes September 24, 2004 Chair Bridge opened the meeting at 9:00 a.m. with condolences to the family of Mr. Angus Morton who passed away on Tuesday, September 21st, 2004. Mr. Morton was a past Chair of Conservation Ontario, past Chair of the Lake Simcoe Region Conservation Authority and past Mayor of the Town of East Gwillimbury. Given that several LSRCA Board Members will be attending Mr. Morton's funeral scheduled for this date at 1 :00 p.m., Chair Bridge requested that the Board make every effort to adjourn at 11 :00 a.m. in order that the meeting of the Administrative Committee can take place and be adjourned in time for Members to meet other commitments. II APPROVAL OF AGENDA Moved by: Seconded by: J. West E. Bull BOD-04-178 RESOLVED THAT the content of the Agenda be approved as amended to include the "Tabled Items and Other Business" agenda. CARRIED III ADOPTION OF MINUTES (a) Board of Directors Minutes of the Board of Directors' Meeting No. BOD-08-04, held on August 27, 2004. Moved by: Seconded by: S. Self B. Huson BOD-04-179 RESOLVED THAT the minutes ofthe Board of Directors' meeting No. BOD-08-04 be adopted as printed and circulated. CARRIED 2004 Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-09-04 - Minutes (b) Administrative Committee Minutes of the Administrative Committee Meeting No. AC-07 -04, held on August 26th, 2004. Moved by: Seconded by: BOD-04-180: ~ ANNOUNCEMENTS S. Self V. Hackson RESOLVED THAT the minutes of Administrative Committee Meeting No. AC-07- 04 be adopted as printed and circulated. No further announcements were made. V PRESENTATIONS (a) Watershed Planning The Manager, Watershed Planning delivered a PowerPoint presentation which provided an update on the status of the watershed planning in Yark Region and the Oak Ridges Moraine watershed. Moved by: Seconded by: BOD-04-181 M. Nanowski N. Snuch THAT the mid-year update given by the Manager, Watershed Planning relating to the York Region/Oak Ridges Moraine watershed planning be received for information. Lake Simcoe Conservation Authority Board of Directors' Meeting BOD-09-04 - Minutes September 24, 2004 (b) Holland Marsh Water Quality Improvement Project The Director, Watershed Management spoke to Staff Report No. 49-04-BOD and provided some background information regarding the Holland Marsh Water Quality Improvement Project. A Schedule C Class Environmental Assessment commenced in 2003 and the project is currently in the 30-day review stage which will expire at the end of September 2004. Following the 3D-day review and if there are no Part II orders received, the project will proceed to the detailed design. The Director, Watershed Management advised that he is very pleased with the report that was produced and with the work being done on this project. The Director, Watershed Planning introduced Ms. Rayna Volden and Ms. Frances Wilbur, both from CH2M HILL who then provided a presentation and update regarding the Holland Marsh Water Quality Improvement Project. A copy of their presentation was tabled at the meeting. Following the presentation, the floor was open for questions. Q Currently the pumps located in the Holland Marsh were designed for a specific purpose and it now appears that the HMWQIP is changing the purpose of these pumps. A Realize the importance of issues and understand the need to maintain the integrity. When the detailed design is undertaken, the consultants will be in a better position to address the issues. The concerns have been noted and the location will be re-evaluated in the detailed design. Consultants have received comments from Art Janse which have been noted and again will be addressed under the detailed design. lake Simcoe Region Conservation 80ard of Directors' Meeting 800-09-04 - Minutes September 24, 2004 Q Is it not important to know how much fertilizer is being placed on the fields and what amount is getting into and coming out of the water? A It is very difficult to get this information from the farming community. It is not reasonable to expect farms to stop using fertilizer however Authority staff will continue to work with the farming community to undertake Best Management Practices. Q The removal of 2.4 tonnes annually - what is the percentage in relation to the Lake? A 2.4% Q The removal of 2.4%, $13 million capital costs; $500,000 in operating costs. Are you comfortable that the $13 million is the best value to remove 2.4% from the Lake? A Yes. Q 100 tonnes per year of phosphorus. Some of that is airborne. What amount is from the polders? A The exact amount is not known however approximately 40 tonnes is atmospheric deposition. Q Will this process remove other contaminants, ie nitrogen? A This is a waste water treatment plant which will remove more than phosphorus however it will not be very effective on removing nitrogen. The removal of nitrogen is most effective if treated at the source. The water coming out of the treatment plant will certainly not be drinking water quality however it will be better than when it went in. Q Are you satisfied that the amount of phosphorus being placed on the polders today is necessary to maintain their business? A The Muck Research Station have done studies to determine how much is enough. It is known that in the past, more fertilizer was used than needed. It is believed that this practice has improved. Lake Simcoe Region Conservation Authority Board of Directors' BOD-09-04 - Minutes September 24, 2004 6 Q It is indicated that member municipalities will finance the associated costs. Please elaborate. A This will be addressed in the next phase as to who will pay. All the municipalities will benefit from a healthier Lake Simcoe. Currently investigating other opportunities for the capital costs, i.e. grant funding. Q Concur with the previous comment regarding use of fertilizer. Need to manage what is being used to get the full benefit of removal. Municipalities may not mind paying if there is some control over how much fertilizer is being used. Most municipalities are implementing programs to reduce the amount of fertilizer being used in urban areas. A By the year 2008, all farmers will be required to do a nutrient management plan. This will reduce how much fertilizer is being used on their lands. This is already underway with larger farms. Q In the next report would like to know what is being removed and what are the sources of phosphorus going into the Lake. Is the Holland Marsh the biggest contributor? A Currently monitoring of all tributaries going into Lake Simcoe is being done and the Holland Marsh is the biggest contributor of phosphorus. Almost 1/3 of the total contribution. Q In defence of the farming community and as a retired farmer it must be said that farmers are reducing the amount of fertilizer being used. The cost of fertilizer has increased substantially over the past year however the money being received for the crops has not increased at the same rate. Economics is the biggest factor and farmers are aware that they need to cut costs. Given the amount of discussion and questions on this issue and the time constraints of this meeting, Mayor Grossi asked to put a motion on the table to defer this report to the next meeting. Moved by: Seconded by: R. Grossi J. West Lake Simcoe Region Conservation Board of Directors' Meeting BOD-09-04 - Minutes September 2004 RECOMMENDED: THAT Staff Report No. 49-04-BOD regarding the Holland Marsh Water Quality Improvement Project Environmental Assessment Study be received and deferred to the October meeting. MOTION DEFEATED The CAO advised that this project has been on-going since 1985, and recommended that staff bring a report to the Board at the October meeting in order to put this into context for the total Lake Simcoe initiative. This would be especially beneficial for the new Board Members. Moved by: Seconded by: BOD-04-182 J. West V. Hackson THAT Staff Report No. 49-04-BOD regarding the Holland Marsh Water Quality Improvement Project Environmental Assessment Study be received and approved; and THAT staff be authorized to proceed with the development of a proposal for the next step of the project; and FURTHER THAT staff include an estimate of the cost to complete the detailed design as a line item in the 2005 budget. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2,9, 12 of the Agenda were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: Seconded by: J. West N. Snutch Lake Simcoe Region Conservation Board of Directors' Meeting BOD-09-04 - Minutes BOO-04-183 September 24, 2004 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and Staff be authorized to take all necessary action required to give effect to same. 1. Fill. Construction & Alteration to Waterways Applications BOD-04-184 3. Correspondence BOD-04-185 4. Correspondence BOD-04-186 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 153/90, as amended by Ontario Regulations 534/91 and 623/94, be received and approved. RESOLVED THA Tthe letter dated August 19th, 2004, received from the Ministry of Natural Resources regarding the 2004 Provincial GrantFunding to Conservation Authorities be received. RESOLVED THATthe letter dated August 27th, 2004, from the County of Simcoe, thanking the Authority for providing them with a copy of the "State of the Lake Simcoe Watershed" report be received. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-09-04 - Minutes 5. Correspondence BOD-04-187 6. Correspondence BOD-04-188 RESOLVED THAT the undated correspondence from Mr. Jim Woodford, subject: "Lake Simcoe in Perill" that speaks to the public consultation session held on August 11, 2004, in Oro-Medonte and to various questions raised regarding lake Simcoe as a result of that session and the Authority's response to Mr. Jim Woodford, be received. RESOLVED THAT the copy of an email that speaks to Volume 6 of Conservation Ontario's Internal Electronic Bulletin which provides updates on key issues discussed at Conservation Ontario Council meetings be received. 7, Correspondence BOD-04-189 RESOLVED THAT the email from Conservation Ontario regarding the 50th Anniversary of Hurricane Hazel be received. 8. Monthly Communications Update BOD-04-190 RESOLVED THAT the Monthly Communications Update, for the period August 1 to 31, 2004, be received for information. 24, 2004 lake Simcoe Conservation Authority Board of Directors' Meeting BOD-09-04 - Minutes September 24, 2004 1 O.Budget Assumptions and Timing for the Year BOD-04-191 RESOLVED THAT Staff Report No. 51-04- BOD, concerning budget preparation for the year 2005 be adopted. 11. Toward a Golden Horseshoe Greenbelt Greenbelt Task Force - Advice & Recommendations to the Minister of Municipal Affairs and Housing BOD-04-192 RESOLVED THAT Staff Report No. 51-04- BOD, concerning budget preparation for the year 2005 be adopted. 13. Board Meeting Highlights Report BOD-04-193 THAT Staff Report No. 54-04-BOD regarding a "Board Meeting Highlights Report" be approved; and FURTHER THAT the "Board Meeting Highlights Report" be forwarded to each Board Member after a Board of Directors' Meeting and placed on the Authority's website. 14. Watershed Characterization and Water Budgeting Proposal BOD-04-194 RESOLVED THAT Staff Report No. 55-04-BOD be received and approved; and THAT staff be authorized to finalize a proposal to complete watershed characterization and budgeting for submission to the province in the event that 100% funding may be available; and THAT the Chair and the CAO be authorized to discuss next steps with the Chairs and CAO's of NVCA and SSEA; and Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-09-04 - Minutes 2004 FURTHER THAT staff discuss related personnel matters regarding this proposal with the Administrative Committee and report back to the Board of Directors. VIII HEARINGS There were no hearings scheduled for this meeting. IX DELEGA nONS There were no delegations scheduled for this meeting. X CONSIDERA TION OF ITEMS REQUIRING SEPARA TE DISCUSSION lake Simcoe Region Conservation Board at Directors' Meeting BOD-09-04 - Minutes 2. Correspondence September 24, 2004 Member John West requested more information regarding the correspondence included with the agenda from Sin-Canada Technology Exchange Centre. The CAO advised that this delegation from China contacted the Authority requesting a presentation. This is the third such Chinese delegation the Authority has been involved with. China has some very serious water issues. Member Jack Rupke advised that this same delegation spent a day with the Township of King's CAO and Planning staff. They were very interested in how the planning is controlled. Moved by: Seconded by: BOD-04-195 J. West J. Rupke RESOLVED THAT the letter dated August 4 th, 2004, received from the Sino-Canada Technology Exchange Centre addressed to Mr. Brian Kemp, Manager, Corporate Communications requesting a visit to the Lake Simcoe Region Conservation Authority by the Chinese Delegation visiting from Xinjiang Autonomous Region and a brief overview of the Authority's mandate and operation and the environmental conservation program be received. 10. Budget Status Report Member Susan Self requested clarification on page 87 of Staff Report No. 50-04-BOD regarding the Budget Status Update for the period ending July 31st, 2004. It indicates an adjustment for the 47% shortfall. As the busiest period for permits is typically the Spring season, there is concern that this will leave the Authority short. Lake Simcoe Region Conservation Board of Directors' Meeting BOD-09-04 - Minutes 2004 The CAO responded that the Authority has been unsuccessful in collecting this revenue from the municipalities however the Director, Watershed Management continues to pursue this. The CAO further advised that during the past two to three years, the Authority experienced a huge revenue boom in October and November which is very surprising. The key here is to collect the outstanding revenue owing the Authority, which is in the amount of $45-49,000. Moved by: Seconded by: S. Self J. Rupke BOD-04-196 RESOLVED THAT Staff Report No. 50-04-BOD regarding the Authority's Budget Status for the period ending July 31st, 2004 be received for information. 11. Letters Patent Report Member Susan Self requested clarification regarding Staff Report No. 53-04-BOD regarding the Lake Simcoe Region Conservation Foundation's request to change the Letter's Patent and the recommendation included with that report. The CAO responded that the Authority's Chair, Vice Chair and herself currently sit on the Foundation's Board and are very concerned with the request of the Foundation that the Authority change their Letters Patent. The CAO advised that she fully concurs with the legal opinion obtained in that the Authority's Letters Patent should not be changed and asked the Board to approve Staff Report No. 53-04-BOD and further approve that the Authority's Letters Patent not be changed. Member Susan Self recommended that the following be included in the resolution: "that this matter be tabled until such time that the Coalition achieves status as a registered charity". The CAO advised that the Coalition have not made application for charitable status as there are rules that apply to lobby groups - they do not get charitable status. The Coalition is a lobby group. The Foundation has to be very careful as they are moving very close to becoming a lobby group. Lake Simcoe Region Conservation Board of Directors' Meeting BOD-09-04 - Minutes September 24, 2004 The Board advised that it is prudent that the Foundation's President attend a future Board meeting of the Authority in order to hear the Board's concerns first hand. Mayor Grossi advised that he attended a meeting of the Rescue Lake Simcoe Coalition (RLSC) and further advised that they are working parallel with several of the issues the Authority is concerned with. The RLSC can utilize resources the Authority does not have and it may be beneficial to have a relationship with the Coalition. The CAO responded that the Authority has made it very clear that the Authority values their relationship with the Coalition. The Authority/Foundation is prepared to work with the Coalition but not through the Letters Patent. The Coalition is looking for a mechanism to receipt donations under the Charities Act and the Authority cannot jeopardize their charitable status number by allowing this. The Board inquired if a letter to the Coaltion from this Board would be helpful in advising the Coalition that this request is not appropriate? The CAO responded that the Foundation has been told of the Authority's position and further that the recommendation on page three of the Staff Report recommends that a copy of Staff Report No. 53-04-BOD be forwarded to the Foundation. The CAD advised that the new Executive Director of the Foundation will be making a presentation to the Board in October and an invitation will be extended to the President to attend that meeting as well. Moved by: Seconded by: S. Self K. Shier BOD-04-197: RESOLVED THAT Staff Report No. 53-04- BOD regarding the Lake Simcoe Region Conservation Foundation's request to change the Letter's Patent be received; and THAT the matter be tabled until such time that the Coalition achieves status as a registered charity; and FURTHER THAT the President of the Foundation be requested to attend a future meeting of the Authority. Chair Bridge called a five minute recess. Lake Simcoe Region Conservation Board of Directors' BOD-09-04 - Minutes 2004 XI OTHER BUSINESS (a) Places to Grow - A Growth Plan for the Greater Golden Horseshoe The CAO apologized to the Board for tabling this item however reiterated that Authority staff only received this report on Friday September 17, 2004, for review and comments which are due to the Ministry by Friday, September 24th, 2004. The CAO referenced Staff Report No. 56-04-800 advising that a number of points are made within the Staff Report which are believed to be issues that need to be forwarded to the Ministry for consideration. The CAO advised that this is a very high level document and the key points staff are trying to make is in terms of "Places to Grow". Staff have some very serious issues in the watershed - particularly in the South Simcoe area. The Authority continues to struggle with development in the watershed without a provincial policy. Member John West advised that Aurora Council dealt with this document at a recent meeting. Member West advised that he reviewed the recommendations outlined in the Staff Report and concurs however the report does not address the fact that there should be greenspace surrounding each municipality. It is a serious concern that future generations will not have the opportunity to see the beauty of greenspace as municipalities, as a result of development, are becoming continuous. Greenspace needs more protection in this policy. Member West asked that this be included in the letter to the Ministry. Member Rob Grossi requested that the Authority make the request that Lake Simcoe be designated as a significant natural resource and that an audit be done on Lake Simcoe relative to sustainability outside of the designated settlement areas. Member Grossi asked that these issues be included in the letter to the Ministry. ~ lake Simcoe Conservation Board of Directors' BOD-09-04 - Minutes September 24, 2004 Moved by: Seconded by: BOD-04-198: Moved by: Seconded by: BOD-04-199 Moved by: Seconded by: BOD-04-200 J. West N. Snutch RESOLVED THAT Staff Report No. 56-04-BOD regarding the Provincial Discussion Paper - "Places To Grow - A Growth Plan for the Greater Golden Horseshoe" be received and approved; and FURTHER THAT the Staff Report be forwarded to the Ministry of Public Infrastructure and Renewal by September 24, 2004 as the lake Simcoe Region Conservation Authority's position on the Places To Grow Discussion Paper. M. Nanowski S. Self RESOLVED THAT the Authority's Board of Directors move to "Closed Session" to discuss the confidential items listed as item XI (b) of the "Tabled Items and Other Business" agenda. G. Davidson P. Brown RESOLVED THAT the Authority's Board of Directors rise from "Closed Session" and report their progress. (b) Ensuring Capacity and Competency - The "Soft" Skills Moved by: J. Rupke Seconded by: V. Hackson Lake Simcoe Region Conservation Board of Directors' BOD-09-04 - Minutes September 24, 2004 BOD-04-201 RESOLVED THAT Staff Report No. 57 -04-BOD regarding the proposal on "Ensuring Capacity and Competency: The "Soft"Skills be received; and THAT the firm of Pickard and Laws be retained to assist the Authority in developing leadership capacity and competency at a total upset limit of $7,500; and FURTHER THAT the funding for this work be taken from the Authority's Finance and Administration Reserve in the event that the work can not be funded from within the Authority's 2004 budget. (c) Healthy Yards - Healthy Waters Member Grossi advised that this program was a success in the Town of Georgina and requested that a presentation be made to the Board at a future meeting. The CAO responded that this can be done and that a Staff Report will also be brought to the Board on this program in October. Member George Davidson requested that information on this initiative be forwarded to the City of Kawartha Lakes as well as to the Kawartha Region Conservation Authority. XII ADJOURNMENT The meeting was adjourned at 10:55 a.m. on a motion by Councillor John West. CARRIED original signed by: original signed by: R. Bridge Chair D. Gayle Wood, CMM III Chief Administrative Officer! Secretary-Treasurer k ~ Legislative Building Queen's Park Toronto, Ontario M7 A 1 A 1 Le Premier ministre de l'Ontario Edifice de I' Assemblee legislative Queen's Park Toronto (Ontario) M7A 1A1 Nj .,-" Ontario The Premier of Ontario November 22, 2004 ~REC--IVEDl 7 5)004 I ORO-i"iIEOONTE TOWNSHIP His Worship J. Neil Craig Mayor Township of Oro-Medonte 148 Line 7 South PO Box 100 Oro, Ontario LOL 2XO Dear Mayor Craig: Thank you for your letter informing me of council's resolution about funding for water source protection. I appreciate your keeping me informed of council's activities. I note that you have sent a copy of your resolution to my colleague, the Honourable Leona Dombrowsky, Minister of the Environment. I trust that the minister will also take your views into consideration. Thank you again for the information. Yours truly, Qaft~ Dalton McGuinty Premier c: The Honourable Leona Dombrowsky THE CORPORA nON OF THE \48 Line 7 S., Box 100 Ora. Ontario LOl 2XO TOWN8JiIP --/7))- Of - dff ~ C':7V---- ~J~{:JI?afJ/u13 Phone (705) 487-2171 Fe,x (705) 487.0133 www.oro.n.1edonte.Cd November 3, 2004 The Honourable Dalton McGuinty Premier of Ontario Queen's Park, Room 281 Main Legislative Building Toronto, ON M7A 1A1 Dear Premier McGuinty: The Township of Oro-Medonte supports the Ministry of the Environment's proposals for the protection of Ontario's watersheds. As you are no doubt aware, Oro-Medonte encompasses a major watershed- based source in the Oro Moraine. It is encouraging that your government is taking steps to protect this source by introducing new water-taking permit regulations under the Ontario Water Resources Act. The Township of Oro-Medonte is currently a member of the Nottawasaga Valley Conservation Authority. The Conservation Authority has solicited the Township's support of the draft Drinking Water Resource Protection Act Further, the Authority requests that we advise of our support of the coordinating role in drinking water source protection planning proposed for conservation authorities. The need for substantial and sustained provincial funding for drinking water source protection will be essential in the implementation of the new legislation. I would therefore respectfully request, on behalf of Council, that the Province proceed with the approval of the legislation and the commitment to provincial funding for the implementation of water source protection. Yours truly, 7<W~ J. Neil Craig Mayor Ijt cc: Leona Dombrowsky, Minister of the Environment Garfield Dunlop MPP, Simcoe North Wayne Wilson, CAO/Secretary-Treasurer, NVCA Members of Council Jennifer Zieleniewski, CAO Keith Mathieson, Director of Engineering and Environmental Services .. . C.T. Strongman Surveying Ltd. Ontario land Surveyors 4145 Burnside Line R.R.#4 Orillia, Ontario L3V 6H4 fJ1f MEMBER Township of Oro- Medonte, 148 Line 7 South, P.O. Box 100, Oro, Ontario. LOL 2XO RECEIVED ~ovember 18,2004 NOV 2 4 7004 I ORO-MEOONTE 1 TOWNSHIP Attention: Mrs. Jennifer Zieleniewski, Chief Administrative Officer Re: Survey and Preparation of Plan of Survey of Part of the Lakeshore Promenade, Registered Plan 626 (Geographic Township ofOro), Township ofOro-Medonte Dear Mrs. Zieleniewski: I am pleased to advise that in accordance with instructions originally received from Mr. Chris Carter, Recreation Co-ordinator, that we that we have now completed the above noted survey work with respect to that portion of the Lakeshore Promenade lying between Blackman Boulevard and Myrtle Avenue and I am enclosing herewith four (4) copies of my Plan of Survey R-79 for your files. My field crew originally attended at the property September 13th, 14th, 22nd, and October 15th, 2004 to undertake the boundary survey of the northerly limit of Lakeshore Promenade lying between Blackman Boulevard and Myrtle Avenue and established points OS feet south of the aforesaid northerly boundary of the Lakeshore Promenade to allow for installation of removable bollards and the installation of cedar identification markers. Subsequent to completion of this Phase of the work and in accordance with your instructions, my field crew re-attended at the property between October 26th through 29th, 2004 to locate the present waters edge of Lake Simcoe between Blackman Boulevard and Myrtle A venue together with associated structures lying between the present waters edge of the lake and the northerly limit of the Lakeshore Promenade. Prior to undertaking field work we conducted a Registry Office title search of the subject and adjoining lands and found that the Municipality holds title to that portion of Lakeshore Promenade which we surveyed by Property Identifier No. 74040-0039(LT) and Property Identifier No. 58561-0002(LT), copies of which are enclosed herewith for your reference. We further undertook a search of other surveyors notes and records for abutting surveys on the adjoining lots, (Lots 27 to 57 inclusive) and obtained numerous Plans of Survey of said abutting lands. Telephone (705) 329-0765 Toll Free 1-800-387-1668 Fax (705) 329-0424 Email strongman@orilliapronet.com Page 2 With respect to the dimensions of the abutting lots to the north, these are essentially as called for on Registered Plan 626 and any minor differences between the measured distances and those as called for on the Registered Plan are as noted on the enclosed Plan of Survey. During the course of the field work, we also located the various iron bars monumenting or witnessing the exterior angles of the abutting lots and marked same in order that all concerned parties will have no problem in ascertaining the location of the bars at a future date. Please note the location of the various structures, sheds, decks, stairs, docks and retaining walls as same are situate on the subject land and further as shown on the enclosed Plan of Survey. This concludes my work on this particular project and once again, I wish to thank you for the opportunity of being of service to you in this matter. Should you have any questions concerning any aspect of the enclosed plan or the field work conducted in conjunction with same, please do not hesitate to contact me and I would be pleased to discuss these with you at your convenience. Enclosed herewith is my account for services rendered with respect to the above. Yours very truly, e~ -^-;)~. <S C.T. Strongman, B.Tech.,OLS CTS/ss File: Oro-Medonte(4679Prom)Nov2004-PofS Encls. Nov-04-04 12:07P SSE A .. 1 705 527 5167 702 u., ~~', sf. Severn Sound ~~){ ~/ ~. (t6b Environmental Association 67 FQunh Street. Midland, Ontario L4R 3S9 Phone: (70S) 527-5166 - FAX: (70S) 527-5167 E-mail: kshennan({i)town.mitfiand.on.ca Website: www.sevcmsoond.C<I November 3, 2004 Ms. Marilyn Pennycoo~ Clerk The Corporation ofthe Township ofOro-Medonte Box 100 Oro, ON LOL 2XO Dear Ms. Pennycook, RE: BUDGET REQUEST FOR THE SEVERN SOUND ENVIRONMENTAL ASSOCIATION MUNICIPAL SHARE FOR 2005 In April of this year, the Severn Sound Environmental Association (SSEA) Agreement was renewed for a five-year tenn. As part of the renewal process the SSE:A has considered operation costs over a five-year horizon. The overall municipal share for 2004 has been $90,000. The share of that cost from the Township of Oro-Medonte h~ been $13,293 (or 14.77%). The overall municipal share oftbe SSEA budget for 2005 will increase to $100,000 as per discussion with the SSEA. The SSEAoperating budget has remained steady for the last five years prior to 2004 and the increase reflects rising administrative and sampling costs. Accordingly, the request for the 2005 budget from the Township ofOro-Medonte is $14,770. The Severn Sound community will continue to need the services of the SSEA · to forge cooperative initiatives that will address environmental issues, · to coordinate monitoring of environmental status, · to advise on solutions to new environmental problems and · to provide a "neutral infonned voice". on environmental issues leading to a healthy sustainable Severn Sound ecosystem. Thank you for your continuing support and participation in the Environmental Association. The contribution of Ralph Hough, your current member and our Chair, .and Township staff has been most valuable. I wilt be happy to attend a Committee or Council meeting and answer any questions Council may have on this request Yours truly, ~ ,6 tv-- Keith Sherman, Coordinator Severn Sound Environmental Association oro-Med uf\i\Y Choirs onte COffl~ ?l€~~~ C' (/: ~ -J~~# November 10th, 2004 . . RECEIVED 1 Children & Youth in Song Township of Oro-Medonte 148 Line 7 South Oro, Ontario LOL 2XO NOV 1 2 7004 ORO-MEDONTE TOWNSHIP Dear Mayor Craig and Members ofCouncil~ Re: Grant request for 2005 - Oro-Medonte Community Choirs Thank you for the opportunity to submit a request for financial assistance ffom the Township ofOro-Medonte in support of the Oro-Medonte Community Choirs. The Oro- Medonte Community Choirs is a not for profit organization providing the opportunity for young people in our Township to be part of a rewarding musical experience. Since 1995, the Community Choirs have grown in numbers ITom nine to over thirty children and youth and have enjoyed tremendous support ffom parents, board members and the broader community. Attached for your information is a brief overview of the Choirs' operations along with an operating budget for 2005. Although the bulk of our revenue comes ffom registrations and volunteer fundraising activities, we hope you will be able to assist us with a grant to continue this important activity. Costs associated with providing our musical programming include uniforms, music, costuming, travel, festival and competition registrations, weekend rehearsal retreat expenses, and director and accompanist fees. Additionally, although the registration fees are kept relatively low, there are members of our community who are unable to meet the registration fees and are sponsored by the fund-raising efforts of our organization. The Oro-Medonte Community Choirs has undergone a lengthy process of incorporating under a Board of Directors to ensure the continuation of this opportunity for children who like to sing. June 18th of this year we were incorporated as a not-for-profit organization and are awaiting finalization of our charitable status. We would thank the council for your support in this endeavour. At this time, we would like to request a grant in the amount of$1500.00 to help us cover our operating costs. We have very much appreciated your assistance in the past and look forward to our continued relationship with the Township ofOro-Medonte. Please feel ffee to contact Marilyn Gregory at 487-6385 if you would like the Choirs to perform at any of the Township functions. Yours sincerely, ~I~ Nancy Cameron President #506 Line 11 S.,RR#3 J Howkestone, Ontario lOl-nO J Phone: (705) 487 - 6385 J http://www.howkestone.net/OM_choirs.php Oro-Medonte Community Choirs Historical Background: The Oro-Medonte Community Choirs began rehearsals at the Hawkestone Community Hall in September 1995 with 9 young choir members. This was the first opportunity for young people between the ages of8 and 18 years to join a choir in Oro-Medonte. Choir members learn to read music, sing melody and harmony and develop a commitment to perfonning as a team. They operate under the mandate: . To provide diverse musical education and experiences in a choral setting for young people in the Township ofOro-Medonte. . To foster a broader understanding of the world we live in through the genre of music. . To enrich the musical life of the community. . To promote the Township's objectives through cultural visibility. In order to ensure that the choirs will continue for many years to come, a new Board of Directors was established in 2002 and, on June 18th of 2004, the choirs were incorporated as a not-for-profit organization. We are currently awaiting approval for our charitable status. In addition, an active Parent Committee assists with fundraising and other support. The Oro-Medonte Community Choirs is by all accounts a success story. There are now two choirs, one for younger children who learn the basics of reading music and choral techniques and a youth choir for singers who have reached a more advanced level of vocal and choral development. As these young people grow with the children's choir and graduate into the youth choir, it is apparent that their musical skills and sophistication have grown immeasurably. Overview of Activities: The Oro-Medonte Community Choirs have consistently expanded the number of activities and events available for these gifted young singers. In addition to providing a Christmas and Spring Concert for residents ofOro-Medonte, the choir also perfonns at the Kiwanis Festival. Many individual members also perform at the Kiwanis Festival and/or have participated in local music theatre productions and school functions. Some former members of the choirs have gone on to study music and voice at the College and University level. In order to enrich the experience for these young people, a weekend retreat aimed at broadening the choir members' knowledge and skills and promoting friendships and bonding among the children and youth is organized each Fall. Additionally the choirs perform at over 10 venues and tour four local schools in Oro-Medonte. Each year the youth choir also participates in a tour or festival. Last year, they took part in the Ontario Vocal Festival in St. Catharines. This year, they are planning a Youth Choir and Orchestra Festival for the weekend of May 27-29 in partnership with the Orillia Youth Symphony Orchestra. Studies prove that music should be an important part of every child's life. Research has demonstrated that participation in a music program assists students with their academic achievement by improving reading skills and their ability to focus attention, and also enhances a young person's self-image. In addition to learning new skills, choir members also learn about commitment and teamwork. The emphasis of the choir director for these young singers is to support and bring out the very best in each other. Benefits to Children and Families in Oro-Medonte: About the Director: The Board of Directors of the Oro-Medonte Community Choirs is indeed fortunate to have been able to hire Marilyn Gregory as their Director. Marilyn, who resides in the Village of Hawkes tone, holds a Bachelor of Music Degree in vocal performance ITom Bethel College in Kansas and has also received extensive training in classical and jazz piano. Her skill and dedication has brought the Oro-Medonte Community Choirs to a high level of excellence. Benefits to the Township: The Oro-Medonte Community Choirs have obtained a high level of recognition throughout the Township and surrounding Cities. They have been available to perform at special functions such as the dedication of the Black AfTican Church, Jubilee 2000, the Simcoe County Children's Choir Festival, and the Festival of Trees. Each time they perform they are proud to bring the name of Oro-Medonte to their audience. Revenue and Expenses: Obviously, the expansion of the Choirs, touring, and the incorporation of many new activities to enrich the lives of these young people has meant a corresponding increase in operating costs. While the Director and Accompanist work for a minimal salary, and many functions are undertaken by volunteers, there has been a substantial increase in the costs of operating the Choirs. The enclosed budget demonstrates the commitment being made by the volunteer Board of Directors in trying to meet the increase in expenses. " .. CRIME Simcoe SNPPEii A Non-Profit Corporation November 15, 2004 fRECE'V.~ \ NOV '[ '2 200~ \ \ I '\ ORO-MEDONTE \ TOWNSHIP ---! . Mayor Neil Craig Township of Oro Medonte 148 Line 7S, Box 100 Oro, Ontario LOL 2XO RE: Financial Assistance for the Fiscal Year 2005 Dear Sir: 20 Rose Street Barrie, Ontario L4M 2T2 Telephone: (705) 726-2237 ~~-3067 ~~~ -10 a.,co~ ~ In my position as the President of Crime Stoppers of Simcoe-Dufferin-Muskoka, I would like to thank you for your financial commitment to our program in 2004 and would appreciate your consideration for financial assistance in your budget for 2005. Please refer to the attached pages for our original costing proposal of 2003 for your consideration. Crime Stoppers does not receive funding from the provincial or federal government or from police agencies. We are totally dependent upon funding from private, business and municipal financial support Crime Stoppers of Simcoe-Dufferin-Muskoka and the Police Services that provide policing to your community continue to have an excellent partnership that has proven to be. a productive relationship resulting in impressive results in drugs seized, stolen property recovered and arrests made. To maintain this investigative aid to all Police Services in the Simcoe-Dufferin-Muskoka area requires an operational budget in excess of $130,000.00 per year. In the past we have tried to meet this financial demand in a variety of fundraising campaigns, such as Wild and Tame Dinners, Gala Balls and Golf Tournaments. However, we find that for the past several years we haye been unable to meet our cash flow commitment. Subsequently alternate sources of financial support are required to maintain this high profile Crime Prevention program. We believe that the time has come for all communities and Police Service Boards to contribute their share to a program that has consistently proven to be cost effective in providing safer communities. Our assessment per municipality is approximately 15 cents per resident for each municipality. We would be happy to provide a ten minute presentation to council and/or the budget committee in the New Year when you are considering the many requests for funding. WE PAY CASH FOR TIPS... 1 800222.8477 .. ... ~ Your continued financial support in the amount of $750.00 will assist Crime Stoppers of Simcoe-Dufferin-Muskoka in continuing to provide your community with the best Crime Prevention program available to make all our communities safer. Sincerely, ~~4? Ron Gilbert V President ,,'~- THE CORPORATION OFTHE i48line 7 S.. Box 100 Ora, Ontario LOL 2XO TOWN6tIIP c!!J)v_Of~~ Phone (705) 487-217 i Fax (705)487-0133 www.oro-medonte.ca N~vember 19,2004 Dear Property Owner: Re: Land Transfer from Indian Park Association We are pleased to advise that the transfer oflands from Indian Park Association to the residents of Sugarbush has been completed. Enclosed with this letter: . a copy of the registered deed for the transfer oflands to you from Indian Park Association . a copy of the pertinent registered plan that depicts your property and the land being transferred . a copy of the Consent from the Committee of Adjustment for the severance of the subject land . a copy of the reconciliation of the account for monies held and expended by the Township in the facilitation of this project This has been an arduous process and we wish to express our appreciation of your patience and input in bringing the project to fruition. If you have any questions with respect to the transfer, please contact the Indian Park Association office for assistance at 835-3000. ~ Eva McGee President Indian Park Association Encl. Indian Park Association Consolidation of Income and Expenses as at November 25,2004 Description Income Expenses Balance Total money received per agreement $124,000.00 Total Income $124,000.00 EXPENSES: C. T. Strongman Surveying $27,900.25 $21,400.00 $16,050.00 $13,075.17 $78,425.42 Packet & Times $900.14 $1,137.91 $904.13 $919.57 $3,861.75 $17,000.00 $31,781.30 $48,781.30 Klaus N. Jacoby $124.20 $124.20 $248.40 Shirley Partridge Registry Services Barrie Blue Printing $24.15 $24.15 $1,158.84 $1,065.56 $2,224.40 Russell, Christie, Miller Total Expenses $133,565.42 Balance in Account (gst incl.) $9,565.42 Less: GST Rebate not yet claimed by the Municipality $8,409.01 Overexpenditure $1,156.41 Note - Holding 2 deeds for an additional income of $1,600.00 BALANCE -$443.59 Prepared by Bonnie McPhee November 25, 2004 TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: COUNCIL Prepared By: EES2004-46 Keith Mathieson Subject: Department: Council 1606380 Ontario Inc. (Wildflower Engineering and Farm Inc.) - Site Plan Agreement Environmental Services C. of W. -10195 Hwy. #12 - Part Lot 9, Date: Concession 14 (Formerly November 25,2004 Motion # Medonte), Except Parts 1 and 2, R.M. File #: 51 R-23285, Being all of PIN D11-13936 Date: #58521-0062 (Lt) Roll #: 020-004-18000 II BACKGROUND: ~ Mr. Paul Jenkins (owner) is proposing to construct a 30' x 20' retail facility and three (3) plastic hoophouses. The proposed hoophouses are for growing plants only and will not be accessible to the public. ANAL YSIS: Mr. Jenkins' Site Plan application was reviewed by the Site Plan Committee on August 26, 2004. M.T.O. approvals have been received, satisfying all Committee and staff concerns. ECOMMENDATION S : 1. THAT Report No. EES2004-46 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with 1606380 Ontario Inc. (Wildflower Farm Inc.) to construct a 30' x 20' retail facility and three (3) plastic hoophouses. 3. THAT the Clerk prepares a By-law for Council's consideration. 4. AND T A Mr. Jenkins be notified of Council's decision. Keith at 'eson Director of Engineering and Environmental Services C- /k {' iZ<-J c'" :' ~ 1.70.' cP4.0 ~ C~ / ~.afl~ JrJ,p' ;:: ~~.- ~ .rJ~)~~ I RECEIVED I '!:tlLtf d, -~ ~, ~:?) ~6()' ! NOV 2 2 2004 I ' ORO.MEDONTE : C'<hLi ./hi / ~a.1Lv r. , ~ TOWNSHIP .4hUt~, /.. -:0:- -<Vn.d .A/?.:fk, ~ ~ ~ 7' ~~~~~, 2t/.v ~ ~/~. ~ , r?~ -N. ~ 7" f:-..... ~, ~ ~ ~ ~...~ AhJ ~ 0?cuV~' ~ , .J' ..cund...z,(u . '../;A. ~ ~ )'~~-4.U -..3 - ...u/~ ~ ,Jvfl4 ~ J~.LUYJd ~ fiV'J.-JO~ ~ ; Jjw M~ ~ ' n2 ~ j}1..ft1..LJ ~ ~ ' . ,'JVDJ ~/CU fY1P.;/cYV ~ YA J;oJ.-U {XX:v'vdP. ,J~()JY1.!U "frlU ('1 -1i.WV. L-D~b;J~ <i/YV AP7 ..tfl:i.-/JJ flY! a:t;tMY, ~~" -I~~ (!cI qaJV .(1 ~rJ;~ qiJiau-~ 01~ THE T :~,~~ ~n~~r~;:~;'~~~$: matters November 18, 2004 The Corporation of The Town of Oro/Medonte Box 100 148 Line 7 S. Oro. ON LOL 2XO Dear Council, For the past 90 years the annual Christmas Seal Campaign has supported the work of The Lung Association. The Lung Association was founded in 1900 to fight tuberculosis and continues in 2004 to be committed to the conquest of respiratory disease such as asthma. tuberculosis, emphysema, lung cancer and to promote clean air and a smoke- free lifestyle. The work of the Lung Association touches every Canadian, because when you can't breathe, nothing else matters. I ask that the council of the Town of Oro/Medonte consider declairing December 2004 Lung Awareness Month. I've attached a sample proclmation for you. If you would like to have a lung association representative present when you make this proclmation, please contact us. Thank you for your time and consideration. Yours sincerely. (}< l.'_.. (2:. r;(J-<' ( tv.?t_,";' ( vI Patricia Copeland Area Manager Cltariral;lti: R<'!gitrraziQM No 124()1 6368 RROiJO) information line: 1~888-566.5a64 (LUNG) www.on.h.mg.ca THE CORPORA nON OF THE TOWNSHIP OF ORO-MEDONTE BY -LAW NO. 2004-130 A By-law to Amend By-law No. 2004-011, as amended, a By-law to Appoint Representatives to Various Committees/Organizations WHEREAS Section 224 of the Municipal Act, S.D. 2001, c.25, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS Council of the Township of Oro-Medonte did, on the 21st day of January, 2004 enact By-law No. 2004-011 to appoint representatives to various committees/organizations; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT Section 2 of By-law No. 2004-011, as amended, be deleted in its entirety and replaced with the following: 2.a) THAT the following representatives be appointed to the respective committees/organizations for a one-year term effective January 1, 2004: . Site Plan Control Technical Support Group: Councillor John Crawford Councillor Ruth Fountain . Orillia Chamber of Commerce Deputy Mayor Harry Hughes . Orillia Library Board Councillor John Crawford . Oro-Medonte Chamber of Commerce Councillor John Crawford . Oro-Medonte Community Policing Committee Councillor Dan Buttineau 2.b) THAT the following representatives be appointed to the respective committees/organizations for a one-year term effective January 1, 2005: . Site Plan Control Technical Support Group: Deputy Mayor Harry Hughes Councillor Ralph Hough Orillia Chamber of Commerce Councillor Ruth Fountain . Orillia Library Board Councillor John Crawford Oro-Medonte Chamber of Commerce Councillor John Crawford . Oro-Medonte Community Policing Committee Councillor Dan Buttineau 2. THAT Section 3 of By-law No. 2004-011, as amended, be deleted in its entirety and replaced with the following: 3.a) THAT the following representatives be appointed to the Recreation Technical Support Group effective January 1, 2004: . One Year Term: Councillor Dan Buttineau Councillor Paul Marshall . Term of Council: Bob Gregory Ian Hunter Lynette Crawford Mader 3.b) THAT the following representatives be appointed to the Recreation Technical Support Group effective January 1, 2005: . One Year Term: Councillor Dan Buttineau Councillor Paul Marshall . Term of Council: Bob Gregory Ian Hunter Lynette Crawford Mader 3. THAT By-law No. 2004-011, as amended, being a By-law to Appoint Representatives to Various Committees/Organizations be further amended to reflect the correct numbering. 4. THAT this by-law shall come into force and take effect on its final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 1ST DAY OF DECEMBER 2004. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2004. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2004-132 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte, and 1606380 Ontario Inc. (Wildflower Farm Inc.) described as lands as follows: 10195 Highway #12 - Part Lot 9, Concession 14 (formerly Medonte), except Parts 1 and 2, 51 R-23285, being all of PIN #58521-0062(Lt), Township of Oro-Medonte WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 94-149, a By-Law to Designate Parts of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 94-149; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of this By-Law; 4. THAT this By-Law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 1ST DAY OF DECEMBER, 2004. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2004. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 1 0 Schedule "A" Schedule "B" Schedule "C" Schedule "0" Schedule "E" THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Covenants by the Owner Covenants by the Township Development Restrictions Development Changes Security Compliance Co-operation Binding Effect Severability of Clauses Save Harmless SCHEDULES Legal Description of Lands Site Plan Deeds and Easements to be Conveyed Itemized Estimate of Cost of Construction Standard Township Letter of Credit 2 SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of accordance with Section 41 of the Planninq Act. 2004, in BETWEEN: 1606380 ONTARIO INC. Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit a 30' x 20' retail facility and three (3) plastic hoophouses on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe and Ministry of Transportation. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its Solicitor, Engineer, Planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1,000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's Solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner shall not allow public accessibility to the three (3) loophouse structures and are for staff use only to grow plants. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: b) That the Township has enacted a By-law to permit a 30' x 20' retail facility and three (3) plastic hoophouses described on the Site Plan. That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. a) 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: 4 a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) Liqhting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parkinq Areas and Drivewavs All parking areas and driveways shall be constructed, in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B", attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro- Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbaqe Storaqe The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Landscapinq The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. g) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all Parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering Drawings. The nature of such record of amendment shall depend on circumstances. 5 5. SECURITY Prior to signing the Agreement, the Owner will deposit with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "0" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "0" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and Security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 325 of the Municipal Act, R.S.O. 1980, Chapter 302, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 6 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the Parties hereto, and upon the lands described in Schedule "An, attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any Section, Subsection, Clause, Paragraph or Provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED ) ) Owner: ) Has the Authority to ) ) ) ) Owner: Miriam oldberger ) Has the Authority to Bind the Corporation ) ) ) ) The Corporation of the ) Township of Oro-Medonte ) ) per: ) ) ) ) J. Neil Craig, Mayor ) ) ) ) Marilyn pennycook, Clerk ) 7 SCHEDULE "A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and 1606380 Ontario Inc. LEGAL DESCRIPTION OF LANDS Part Lot 9, Concession 14 (formerly Township of Medonte), except Parts 1 and 2, 51R-23285, being all of PIN #58521-0062 (It), Roll If 4346-020-004-18000-0000. 8 SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and 1606380 Ontario Inc. SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. 9 SCHEDULE "C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Om-Medonte and 1606380 Ontario Inc. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the Solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered, shall be prior approved by the Solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and 1606380 Ontario Inc. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 1. N/A 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required under the terms of this Agreement, as noted in Section 1 (f) herein. $1,000.00 (refundable deposit) 11 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2004-133 Being a By-law to Authorize the Execution of a Sublicense Agreement with the County of Simcoe, under License with Teranet Enterprises Inc. for the provision of OPMA Ownership Mapping Data Products WHEREAS Section 20(1) of the Municipal Act, S.O. 2001, c.25, as amended authorizes a municipality to enter into an agreement with one or more municipalities or local bodies, or a combination of both to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it expedient to enter into a Sublicense Agreement with the County of Simcoe, under license with Teranet Enterprises Inc., for the provision of OPMA Ownership Mapping Data Products; NOW THEREFORE, the Council of The Corporation of the Township of Oro-Medonte enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the Sublicense Agreement with the County of Simcoe for the provision of OPMA Ownership Mapping Data Products; 2. That Schedule 1, attached hereto, being the General Municipal license Agreement between the County of Simcoe and Teranet Enterprises Inc., as to form and content, forms part of this By-law. 3. That Schedule 2, attached hereto, being the "Form of Sublicense Acknowledgement", as to form and content, forms part of this By-law. 4. That this By-Law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 1 sl DAY OF DECEMBER, 2004. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2004. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook t-~J.;,j . -- Schedule 2 to By-Law 2004-133 Ontaro Parcel Sublicense Agreement - Ownership Parcel Page I FORM OF SUBUCENSE ACKNOWLEDGEMENT Between: The Corporation of the County of Simcoe - (the "Licensee") And The Corporation of the Township of Oro-Medonte - (the "Sublicensee") For valuable consideration, The Corporation of the Township of Oro-Medonte, wishing to be appointed a sublicensee of the Licensee under a GENERAL MUNICIPAL LICENCE AGREEMENT- OPMA OWNERSHIP MAPPING DATA PRODUCTS between the Teranet Enterprises Inc - (the "Licensor") and the Licensee for the area executed June 21" 2004 and amendments (the "License Agreement"), and thereby obtain use and access to one or more of the Database Products, Derivative Products and Documentation licensed to the Licensee pursuant to the License Agreement, and the Sublicensee does hereby irrevocably covenant, undertake, acknowledge, and agree with the Licensee as follows: I. The Sublicensee has received and reviewed a copy of the License Agreement, and agrees to be bound by and to comply with the terms of the License Agreement as if the Sublicensee was an original signatory thereto as the Licensee. 2. Without limiting the generality of paragraph I of this Acknowledgement: Sublicence Restrictions. Sublicensee is granted a non-exclusive non-transferable licence to the Products to: (a) do the following for the Sublicensee's Internal Business Purposes: (i) use and reproduce the Products and Documentation; (ii) adapt, translate, convert and modit'y the Products to produce its own Derivative Products; (iii) use, reproduce, adapt, translate, convert and modit'y its Derivative Products; and (iv) produce, reproduce and use Resulting Products and Bundled Products; and (b) sublicense the Products, Derivative Products, Resulting Products and Bundled Products to a Service Provider for Sublicensee's Internal Business Purposes as expressly set out herein; (c) provide an Internet Service to its Users in accordance with the Internet Guidelines, provided that the Sublicensee must give prior written notice to Licensor and Licensee of any proposed Internet Service by using the Notice of Internet Service, and such Internet Service is subject to the prior and ongoing approval of the Licensor; Licence Grant Sublicensee may, subject to the terms and conditions of this Agreement, sublicence the Products, Derivative Products, Resulting Products and Bundled Products 10 Service Providers for Internal Business Purposes provided that the Service Provider: (a) performs work to the benefit of the Licensee or the Sublicensee with whom it enters into the Sublicence Agreement; (b) uses the Products, Resulting Products, Derivative Products and Bundled Products solely for performance of such work; (c) destroys the Products, Resulting Products, Derivative Products and Bundled Products on the earlier of completion of the work or the expiration or termination of the Sublicence Agreement; (d) is a Person to whom, in the normal course of doing business, the Licensee or the Sublicensee, as the case may be, would provide access to the Products, Derivative Products, Resulting Products and Bundled Products in fulfilment of its respective Municipal Mandate. Survival of Sublicence with Service Providers. A Sublicence Agreement between an Sublicensee and a Service Provider shall not survive termination of this Agreement Other Oblil!ations. (a) Sublicensee shall ensure that copies of all Sublicence Agreements between Sublicensee and its Service Providers and all terms and conditions it uses with an Internet Service shall be kept by Sublicensee and produced to Licensor, on request, for inspection and copying. (b) Sublicensee shall notify Licensee in writing with respect to any issues or disputes arising from or related to Products, Documentation, Derivative Products, Resulting Products and Bundled Products including notification to Licensee of any default under Sublicensee's Sublicence Agreement. (c) Sublicensee shall not deliver the Products, Derivative Products, Resulting Products and Bundled Products, or part thereof, to its Service Providers and Users until Sublicensee is in receipt of a Sublicence Agreement in accordance with the terms and conditions of the License Agreement (d) If Licensee determines that a Sublicence Agreement between an Sublicensee and one of its Service Providers does nol conform with the requirements of the License Agreement, Sublicensee, at Licensee's request, shall forthwith terminate its Sublicence Agreement with such Service Provider. (e) If Licensee determines that Sublicence Agreement used by Sublicensee for a Internet Service does not conform with the requirements of the License Agreement, Sublicensee, at Licensee's request, shall cease delivering and sublicensing the Products, Derivative Products, Resulting Products and Bundled Products through the Internet Service and terminate the related Sublicence Agreements for the Products, Derivative Products, Resulting Products and Bundled Products entered into with its Users. (1) On ternlination of a Sublicence Agreement with one of its Service Providers, Sublicensee shall direct its Service Provider to cease using and destroy the Products, Derivative Products, Resulting Products and Bundled Products and request such Service Provider certify that all Products, Derivative Products, Resulting Products, Bundled Products ha,,:e been purged from its computer systems, and that all hardcopy materials produced from the Products, the Derivative Products, Resulting Products and Bundled Products have been destroyed. (g) Sublicensee shall: (i) acknowledge thaI the Producls were not created by or for Sublicensee and that it does not have the authority to regulate the use of the Products and that it does not have a statutory obligation to collect or maintain the Products; and (ii) provide that, in the event that a request for all or part of the Products, Derivative Products, Resulting Products and Bundled Products provided by Licensee to an Sublicensee hereunder is made to Sublicensee pursuant to applicable protection of privacy and access 10 information legislalion, Sublicensee shall provide notice of such a request to I' ' ..: On taro Parcel Sublicense Agreement- Ownership Parcel Page 2 Licensee and Licensor within five (5) calendar days of the request being made, and Sublicensee shall co-operate with Licensee and Licensor in handling such a request. No Warranties. (a) The Licensee and its suppliers make no warranties with respect to the Products, Derivative Products, Resulting Products and Bundled Products and that the Products, Derivative Products, Resulting Products and Bundled Products are provided on an "as is" and "as available" basis, without any warranties, representations or conditions, express or implied including warranties, representations or conditions of merchantable quality, fitness for a particular purpose or non-infringement of third party rights, or those arising by law or by usage of trade or course of dealing; (b) the entire risk as to the results and performance of the Products, Derivative Products, Resulting Products and Bundled Products is assumed by the Sublicensee and its users. (c) The Licensee and its suppliers shall not have any liability to the Sub-licensee, any Person or entity for any loss of revenue, profit or savings, lost or damaged data, or other commercial or economic loss, or any indirect, incidental, special or consequential damages whatsoever, even if the Sublicensee and its suppliers have been advised of the possibility of such damages, or for claims of any nature by a third party against the Sublicensee and its users; (d) notwithstanding anything else in this Agreement, the maximum aggregate liability of the Licensee and its suppliers to the Sublicensee and its users or any other Person for any cause whatsoever related to the Products, Derivative Products, Resulting Products and Bundled Products shall not exceed the fees actually paid by Licensee in the last 12 months under this Agreement, if any; or, if no licence fees have been paid, $1, which limitation of liability shall apply whether or not the liability results from a breach of a fundamental term or condition or a fundamental breach; and (e) the Licensee accesses records fiJed with certain suppliers and that the acknowledgements in this section are also to the benefit of, and can be relied on by, such suppliers and shall survive expiration or termination of the Sublicence Agreement. Notices, Any and aIJ notices applied by or on behalf of Licensor to the Products, including notices relating to copyright or other intellectual property or proprietary rights and limitation of liability shall be reproduced on all copies of the Products, Documentation, Derivative Products, Resulting Products and Bundled Products. Where hard copy products including paper maps are produced, the applicable notifications set out in Product Sheets, attached to the License Agreement, shall be placed thereon. The Licensee and the Sublicensees shaIJ not limit or derogate from the scope of the notices set out in Products, Documentation and in applicable Product Sheets. Limitation, (a) The Licensor does not provide for maintenance for the Products, Derivative Products, Resulting Products and Bundled Products or any part thereof that are greater than the Licensor's obligations set out in the License Agreement or that extend beyond the Term of this Agreement; (b) The Licensor and the Licensee prohibit the Sub-Licensee from any further transfer, licensing, sublicensing, sale, assignment or distribution of the Products, Documentation, Derivative Products, Bundled Products and Resulting Products except as expressly set out herein; IN WITNESS WHEREOF the Corporation of the County of Simcoe and The Corporation of the Township of Oro-Medonte have executed this Acknowledgement this day of , 2004 (the "Effective Date"). ) The Corporation of the County of Simcoe ) ) ) George MacDonald, Warden ) Glen Knox, Clerk The Corporation of the Township of Oro-Medonte Mayor Clerk THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY -LAW NO. 2004-134 Being a By-law to Authorize the Execution of a Sublicense Agreement with the County of Simcoe, under License with the Municipal Property Assessment Corporation for the provision of OPMA Ownership Mapping Data Products WHEREAS Section 20(1) of the Municipal Act, S.O. 2001, c.25, as amended authorizes a municipality to enter into an agreement with one or more municipalities or local bodies, or a combination of both to jointly provide, for their joint benefit, any matter which all of them have the power to provide within their own boundaries; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it expedient to enter into a Sublicense Agreement with the County of Simcoe, under license with the Municipal Property Assessment Corporation, for the provision of OPMA Ownership Mapping Data Products; NOW THEREFORE, the Council of The Corporation of the Township of Oro-Medonte enacts as follows: 1. That the Mayor and Clerk are hereby authorized to execute the Sublicense Agreement with the County of Simcoe for the provision of OPMA Ownership Mapping Data Products; 2. That Schedule 1, attached hereto, being the General Municipal License Agreement between the County of Simcoe and the Municipal Property Assessment Corporation, as to form and content, forms part of this By-law. 3. That Schedule 2, attached hereto, being the "Form of Sublicense Acknowledgement", as to form and content, forms part of this By-law. 4. That this By-Law shall come into force and take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 1st DAY OF DECEMBER, 2004. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2004. DAY OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook Schedule 2 of By-Law 2004-134 Ontaro Parcel Sublicense Agreement - Assessment Parcel Page I FORM OF SUBLICENSE ACKNOWLEDGEMENT Between: The Corporation of the County of Simcoe - (the "Licensee") And The Corporation of the Township of Oro-Medonte - (the "Sublicensee") For valuable consideration, The Corporation of the Township of Oro-Medonte, wishing to be appointed a sublicensee of the Licensee under a GENERAL MUNICIPAL LICENCE AGREEMENT - OPMA ASSESSMENT MAPPING DATA PRODUCTS between the Municipal Property Assessment Corporation - (the "Licensor"), and the Licensee for the area executed June IS'h 2004 and amendments (the "License Agreement") and thereby obtain use and access to one or more of the Database Products, Derivative Products and Documentation licensed to the Licensee pursuant to the License Agreement, and the Sublicensee does hereby irrevocably covenant, undertake, acknowledge, and agree with the Licensee as follows: I. The Sublicensee has received and reviewed a copy of the License Agreement, and agrees to be bound by and to comply with the terms of the License Agreement as if the Sublicensee was an original signatory thereto as the Licensee. 2. Without limiting the generality of paragraph I of this Acknowledgement: Sublicence Restrictions. Sublicensee is granted a non-exclusive non-transferable licence to the Products to: (a) do the folJowing for the Sublicensee's Internal Business Purposes: (i) use and reproduce the Products and Documentation; (ii) adapt, translate, convert and modify the Products to produce its own Derivative Products; (iii) use, reproduce, adapt, translate, convert and modify its Derivative Products; and (iv) produce, reproduce and use Resulting Products and Bundled Products; and (b) sublicense the Products, Derivative Products, Resulting Products and Bundled Products to a Service Provider for Sublicensee's Internal Business Purposes as expressly set out herein; (c) provide an Internet Service to its Users in accordance with the internet Guidelines, provided that the Sublicensee must give prior written notice to Licensor and Licensee of any proposed Internet Service by using the Notice of Internet Service, and such Internet Service is subject to the prior and ongoing approval of the Licensor; Licence Grant. Sublicensee may, subject to the terms and conditions of this Agreement, sublicence the Products, Derivative Products, Resulting Products and Bundled Products to Service Providers for Internal Business Purposes provided that the Service Provider: (a) performs work to the benefit of the Licensee or the Sublicensee with whom it enters into the Sublicence Agreement; (b) uses the Products, Resulting Products, Derivative Products and Bundled Products solely for performance of such work; ( c) destroys the Products, Resulting Products, Derivative Products and Bundled Products on the earl ier of completion of the work or the expiration or termination of the Sublicence Agreement; (d) is a Person to whom, in the normal course of doing business, the Licensee or the Sublicensee, as the case may be, would provide access to the Products, Derivative Products, Resulting Products and Bundled Products in fulfilment of its respective Municipal Mandate. Survival of Sublicence with Service Providers. A Sublicence Agreement between an Sublicensee and a Service Provider shall not survive termination of this Agreement Other Oblil!ations. (a) Sublicensee shall ensure that copies of all Sublicence Agreements between Sublicensee and its Service Providers and aIJ ternlS and conditions it uses with an Internet Service shall be kept by Sublicensee and produced to Licensor, on request, for inspection and copying. (b) Sublicensee shall notify Licensee in writing with respect to any issues or disputes arising from or related to Products, Documentation, Derivative Products, Resulting Products and Bundled Products including notification to Licensee of any default under Sublicensee's Sublicence Agreement. (c) Sublicensee shall not deliver the Products, Derivative Products, Resulting Products and Bundled Products, or part thereof, to its Service Providers and Users until Sublicensee is in receipt of a Sublicence Agreement in accordance with the terms and conditions of the License Agreement. (d) If Licensee determines that a Sublicence Agreement between an Sublicensee and one of its Service Providers does not conform with the requirements of the License Agreement, Sublicensee, at Licensee's request, shall forthwith terminate its Sublicence Agreement with such Service Provider. (e) If Licensee deternlines that Sublicence Agreement used by Sublicensee for a Internet Service does not conform with the requirements of the License Agreement, Sublicensee, at Licensee's request, shall cease delivering and sublicensing the Products, Derivative Products, Resulting Products and Bundled Products through the ]ntemet Service and terminate the related Sublicence Agreements for the Products, Derivative Products, Resulting Products and Bundled Products entered into with its Users. (I) On termination of a Sublicence Agreement with one of its Service Providers, Sublicensee shan direct its Service Provider to cease using and destroy the Products, Derivative Products, Resulting Products and Bundled Products and request such Service Provider certify that all Products, Derivative Products, Resulting Products, Bundled Products have been purged from its computer systems, and that all hardcopy materials produced from the Products, the Derivative Products, Resulting Products and Bundled Products have been destroyed. (g) Sublicensee shall: (i) acknowledge that the Products were not created by or for Sublicensee and that it does not have the authority to regulate the use of the Products and that it does not have a statutory obligation to collect or maintain the Products; and (ii) provide that, in the event that a request for all or part of the Products, Derivative Products, Resulting Products and Bundled Products provided by Licensee to an Sublicensee hereunder is made to Sublicensee pursuant to applicable protection of privacy and access to infomlation legislation, Sublicensee shall provide notice of such a request to Ontaro Parcel Sublicense Agreement - Assessment Parcel Page 2 Licensee and Licensor within five (5) calendar days of the request being made, and Sublicensee shall co-operate with Licensee and Licensor in handling such a request. No Warranties. (a) The Licensee and its suppliers make no warranties with respect to the Products, Derivative Products, Resulting Products and Bundled Products and that the Products, Derivative Products, Resulting Products and Bundled Products are provided on an "as is" and "as available" basis, without any warranties, representations or conditions, express or implied including warranties, representations or conditions of merchantable quality, fitness for a particular purpose or non-infringement of third party rights, or those arising by law or by usage of trade or course of dealing; (b) the entire risk as to the results and performance of the Products, Derivative Products, Resulting Products and Bundled Products is assumed by the Sublicensee and its users. (c) The Licensee and its suppliers shall not have any liability to the Sub-licensee, any Person or entity for any loss of revenue, profit or savings, lost or damaged data, or other commercial or economic loss, or any indirect, incidental, special or consequential damages whatsoever, even if the Sublicensee and its suppliers have been advised of the possibility of such damages, or for claims of any nature by a third party against the Sublicensee and its users; . (d) notwithstanding anything else in this Agreement, the maximum aggregate liability of the Licensee and its suppliers to the Sublicensee and its users or any other Person for any cause whatsoever related to the Products, Derivative Products, Resulting Products and Bundled Products shall not exceed the fees actually paid by Licensee in the last 12 months under this Agreement, if any; or, ifno licence fees have been paid, $1, which limitation ofliability shall apply whether or not the liability results from a breach of a fundamental term or condition or a fundamental breach; and (e) the Licensee accesses records filed with certain suppliers and that the acknowledgements in this section are also to the benefit of, and can be relied on by, such suppliers and shall survive expiration or termination of the Sublicence Agreement. Notices, Any and all notices applied by or on behalf of the Licensor to the Products, including notices relating to copyright or other intellectual property or proprietary rights and limitation of liability shall be reproduced on all copies of the Products, Documentation, Derivative Products, Resulting Products and Bundled Products. Where hard copy products including paper maps are produced, the applicable notifications set out in Product Sheets, attached to the License Agreement, shall be placed thereon. The Licensee and the Sublicensees shall not limit or derogate from the scope of the notices set out in Products, Documentation and in applicable Product Sheets. Limitation, (a) The Licensor does not provide for maintenance for the Products, Derivative Products, Resulting Products and Bundled Products or any part thereof that are greater than the Licensor's obligations set out in the License Agreement or that extend beyond the Term of this Agreement; (b) The Licensor and the Licensee prohibit the Sub-Licensee from any further transfer, licensing, sublicensing, sale, assignment or distribution of the Products, Documentation, Derivative Products, Bundled Products and Resulting Products except as expressly set out herein; IN WITNESS WHEREOF the Corporation of the County of Simcoe and Township of Oro-Medonte have executed this Acknowledgement this , 2004 (the "Effective Date"). The Corporation of the day of ) The Corporation of the County of Simcoe ) ) ) George MacDonald, Warden ) ) ) ) Glen Knox, Clerk ) The Corporation of the Township of Oro-Medonte ) ) ) Mayor ) ) ) ) Clerk ) THE CORPORA nON OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2004-131 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, DECEMBER 1, 2004. THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, December 1,2004, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 1st DAY OF DECEMBER, 2004. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 1ST DAY OF DECEMBER, 2004. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook