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11 24 2004 COW Agenda TOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA DATE: WEDNESDAY, NOVEMBER 24,2004 TIME: 9:00 a.m. COUNCIL CHAMBERS ************************************************************************************************ 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: a) 9:00 a.m. Sheila Kirkland, Chairperson; Jadeen Henderson, Vice-Chairperson; Oro- Medonte History Association re: Security Perimeter at the African Church [Refer to Item 7a)]. b) 9:20 a.m. Tony Lieb, Todd Allen, re: 2034 Ridge Road. c) 9:30 a.m. Donald Nixon, re: Road Allowance Between Concession 1 and 2, 3041 Ridge Road West. 5. CORRESPONDENCE: a) Oro-Medonte History Association, minutes of October 14,2004 meeting. b) Carolyn Campbell c/o Guthrie Women's Institute, correspondence dated November 15, 2004 re: 2004 Remembrance Day Service, Oro Old Town Hall. c) Orillia District Chamber of Commerce, 115th Annual Dinner Meeting Invitation, January 13, 2005, Fern Resort. d) Debbie Hunt, correspondence dated November 9,2004 re: Breed Ban Ontario. e) Jim Partridge, President, Orillia District Snowmobile Association, correspondence dated October 19, 2004 re: Request for use of Oro Medonte Rail Trail. f) Douglas Parker, Executive Director, Ontario Municipal Water Association, correspondence dated November 1, 2004 re: Regulation of Water Meters. 6. FINANCE, ADMINISTRATION AND FIRE: a) Report No. TR 2004-29, Paul Gravelle, Treasurer, re: Proposals for Audit Services. b) Report No. ADM 2004-52, Harold Daynard, Manager of Information Technology, re: Ontario Parcel Sublicense Agreements. c) Report No. ADM 2004-50, Jennifer Zieleniewski, CAO, re: Proposed Permanent Closure and Sale, Original Unopened Road Allowance abutting 89 Greenwood Avenue, Part Lot 2, Concession 13, Township of Oro-Medonte. d) Report No. ADM 2004-57, Jennifer Zieleniewski, CAO, re: Christmas Lunch and Gift of Ham or Turkey. e) Recreation Technical Support Group, minutes of November 4,2004 meeting. f) Report No. FD 2004-11, Joe Casey, Director of Fire and Emergency Services, re: JEPP Funding Application, Back-up Generator, Alternate Emergency Operations Centre. 7. PUBLIC WORKS: a) Report No. PW 2004-08, Jerry Ball, Public Works Superintendent, re: Security Perimeter at the African Church [deferred from October 13, 2004]. b) Report No. PW 2004-09, Jerry Ball, Public Works Superintendent, re: Tender Results for: Contract No. PW 2004-17 - Snow Removal at the Administration Centre and Community Arena for the Winter Seasons of 2004-2005, 2005-2006, 2006-2007 and Contract No. Fire 2004-02 - Snow Removal for the Winter Seasons of 2004-2007 at the O.P.P. Building and Moonstone Fire Hall. 8. ENGINEERING & ENVIRONMENTAL SERVICES: None. 9. BUILDING, PLANNING AND DEVELOPMENT: a) Committee of Adjustment, minutes of November 12, 2004 meeting. b) Report No. BD 2004-12, Ron Kolbe, Director of Building/Planning Development, re: Building Report, October, 2004. 2 10. IN-CAMERA: a) Paul Gravelle, Treasurer, re: Legal Matter. b) Jennifer Zieleniewski, CAO, re: Property Matter. c) Jennifer Zieleniewski, CAO, re: Property Matter [deferred from November 10, 2004]. d) Jennifer Zieleniewski, CAO, re: Legal Matter [deferred from November 10,2004]. e) Jennifer Zieleniewski, CAO, re: Personnel Matter [deferred from November 17,2004]. 11. ADJOURNMENT: 3 , c..G/~~Y-~ Pfa.A..t ('r" v/~~ cl.ooS- ~ _- nl ~ Our goal continues to be the preservation, protection, restoration and ongoing ~~~ 'le maintenance of the Oro-African church. ~ . Our research through the efforts of Jadeen Henderson is leading us to the conclusion that this may be the only original log church in Ontario left standing. Her search has also found reference to a picket fence along the "old Barrie road" side of the property that was removed when it rotted away. There is no evidence to date that the fence was put in place by original settlers of the Church and may in fact have been . built by others wishing to offer some protection from traffic just as we are now considering doing. . Parks Canada in the Guiding Principles & Operational Policies, Part ill-Cultural resource management states . Conservation-activities aimed at safeguarding, long term actions to prevent damage, and extends the life of the resource by providing a more secure environment . Modification-involves a higher level of intervention than preservation and should be compatible with the historic character of a resource, based on a sound knowledge of, respect for, that character. In the case of sites, modification may include the activities of period restoration and of rehabilitation for purposes of safety, property protection and access. Under Standards and Guidelines for the Conservation of Historic Places in Canada "Where there is insufficient physical evidence, make the fonn, material and detailing of the new elements compatible with the character of the historic place." Other considerations we discussed . Available financial and human resources . Impact of the proposed fence on the historic character of the site . Consequences of the fence-public safety, protection of the site, value of the site, integrity and respect . Capital and operational costs for all proposals All proposals respect the heritage value, are physically and visually compatible with the site and are identifiable as an addition-not original. Therefore the History Association recommends to Council the construction of a stone barrier i.e.: a dry stone fence. Our committee will work with Mr. Carter and Mr. Ball in coordinating this project. We anticipate costs for moving the stone with heavy equipment and we will approach local experts on stone fence construction to assist in the planning and building. Our second choice would be the baked metal fence if Council doesn't approve of the dry stone fence. We would like to thank Mr. Ball and Mr. Crawford for their efforts in assisting us with this decision. . Thank you for your consideration in this matter. .. MfZl !--Iv doo '-1 D i\\c- Nf::"rA([ ~ AOQQt:-ss ~ C"'" ./ ~ . ' 'P A.\ S Ai A t"^-c / A 0 P (2.. E 'S":S I L-<) rn- rY\ (:::'.7'0'-; S. L ~ !IS. If ~ , 8a~- cq .J\)N oLf ..>-T-.'.-----~.----.-.- _..._n !~n'''' IV A,~ /;0.... D [) (Le:- SS / ~.~ 'TV'I:;--N ~ . r h1 '?re-cL. , ' 1\J A~' I f\, I) l.J fL e ss. C"" ,^'" YV, if 1v1 ~. OJ LJ l'.--- 0 A r-..J 1- 71'1-, 1106' ~~~~ Ctlc0 6J.A--~-i..)l ~ ~ 0tvl'tIP-\ 0 }VLyl8.0f{- ~~ct_).,J/~1Jl~c2, f?t?- ~~. :2. ~ '-' -> r. .t/p:t./t.-C/ I . 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"za;;,'I- /l.,~,,' ,L~ ~T 1.~ ~O ~~ /J~ . ~ p~ /z'.1'_LLd; V dP ,A.-tt;~.L da.rf'$ ~~' ~ 1/ ~-: J:Ie ~'1t:ds- ~) /U"J ~ J~Y-if7di4 '2!tJ6d72<24' . . Janette Teeter From: Sent: To: Subject: Tony Lieb Wednesday, November 10, 2004 11 :20 AM Janette Teeter 24 November Committee of the Whole Meeting Dear Jeanette: As per our conversation earlier today, please include Todd Allen and me, Tony Lieb, on your 24 November Committee of the Whole agenda. We'd like 5-10 minutes to speak further to the submitted petition regarding the state of the 2034 Ridge Road property. Thank you, Tony Lieb 1 November 11, 2004 Mayor Neil Craig, and Council of Oro-Medonte P.O Box 100 Oro, Ontario LOL 2XO Re: Location 03041 Ridge Rd. West, Con 1 S PT LOT 1 Dear Mayor and Members of Council, Further to my conversation with the township planner, I would like to request Council's consideration to look at the future of the road allowance between Concession 1 & 2 that runs adjacent to my property on Ridge Road. The adjoining landowner, Mark Porter and I have met to discuss the issues related to the access road and are in complete agreement of the liabilities and concerns associated with it in it's present state (see attached letter #1). This road allowance has continued to remain a liability not only to the Township ofOro- Medonte but also to the adjacent landowners. The land has become a haven for teenagers to park, drink and occasionally have fires. The area has been intermittently littered with broken glass (mostly beer and liquor bottles) and trash. Over the years it has required multiple clean ups by the township because it is a site for people to dump refuge and old tires. I posted "No Trespassing" signs only to have them tom down. Over the years I have had problems with vandalism and squatters and a contributing factor has been the inability to monitor these undesired activities because of poor visibility :ITom Ridge Road. In addition, due to erosion and the effects of Hurricane Hazel, the unstable slope to the water makes it difficult for anyone to safely traverse to the shoreline. Approximately 5 years ago Mr. Ball, at the request of your Council, evaluated the usefulness of this land. There was a general agreement because of the steep fall-off towards the water as well as numerous springs active throughout the year at the base of the slope it was concluded the water access was unsatisfactory. Also, given the proximity of boat ramp and water access at Johnson's Beach and Shanty Bay there is no need for boat launching capabilities at this site. Water access at Black Forest Lane, which is only I-kilometer away, is more suitable for pedestrian and snowmobile traffic, with it's gentle, straight grade and space for parking off Ridge Road. I understand that this access point was also chosen for snowmobile and walkers associated with the walking trail. I have owned this piece of property for 15 years and have been reluctant to build a permanent structure because of the aforementioned problems. Recently Dr. Bruce MacNicol had purchased the land east of the road allowance. However, given Dr. MacNicoI's concerns regarding the future and liabilities associated with being beside this road allowance and the potential deterioration of property value forced him to change lots away :ITom this site. .. I would ask Council to give due consideration to closing this road allowance and offering 50 % of the width to the adjacent landowners thereby removing this liability. This would ensure that these 2 tracts of lands would have houses that fully merit their location thereby entirely utilizing the land and maximizing the tax revenue to the Township of Oro-Medonte. As tax-paying landowners we must be entitled the right to build a permanent structure on our land, ftee of concerns and liabilities that the Township has been unable to monitor or resolve since I fIrst addressed these concerns to council in September 1989 (see attached letter #2). The direct negative effect on the adjoining landowners that have invested in their properties must outweigh the concerns of those people whose own property is not depreciated because of the access road. In addition, the majority of people who are now using the access road are the same people who are generating the liabilities. I request a chance to speak with council to provide them with any more information that would help with their deliberations. Any assistance you can provide in this matter would be sincerely appreciated. Yours truly, Dr. Donald R. Nixon 6 Parker Court Barrie, ON L4N 2A6 (705)737-5968 October 12,2004 Township ofOro-Medonte Mayor Neil Craig CouncilofOro-Medonte P.OBox 100 Oro, Ontario LOL 2XO Attention: Ms. Marilyn Pennycook, Township Clerk Mr. Mark Porter and I have discussed the existing road allowance between our two properties. We are both in agreement that this tract ofland is a liability and nuisance to the adjacent land-owners (Nixon and Porter) and the Township. We are also in agreement to request ftom Council the consideration of closing this road to public access, thereby reducing the liabilities to the Township and the adjacent land-owners. Mr. Porter has agreed that I, Donald R. Nixon, will assume all costs associated with this effort and if agreed to by the Township to sell the land, I would purchase the above- mentioned tract of land in its entirety. Thank you for your efforts as we move forward in this endeavor and we look forward to your response. Sincerely, . .~~ Donald R Nixon Mark Porter .. Donald R. Nixon. M.D., FRCS(C) EYE PHYSICIAN AND SURGEON 190 MEMORIAL AVENUE, SUITE D ORILLIA. ONTARIO L3V 5X6 TELEPHONE (705) 327-5776 September 7. 1989, Mr. Robert Small Administrator Clerk P.O. Box 100 01'0 Station RE: ROAD ALLOWANCE BETWEEN CONCESSION 1 AND 2 SOUTH OF THE RIDGE ROAD TO THE LAKE Dear Bob: Further to our discussion of August 17th. I wish to go on record regarding the above road allowance that abuts the east boundary of my property. As you are aware this road allowance has and is currently being used for a variety of activities that create a nusiance, including noisy nightime parties with open fires. loud music and excessive drin~ing. In addition it is a common location for people to dump their garbage. The most southerly 140 feet of the approximate 750 feet is a steep walled narrow ravine that has been created by surface run-off water~progressively eroding the steep laieshore bank in the area. The shoreline in this area of the lake is very steep and unstable with a rocky narrow beach. In the water, about ten feet from the shoreline. is a sudden and deep "drop-off" which creates a very dangerous situation for bathers and other user~. Because of the lack of adjacent lands for parking, the steep topography, the narrow beach and the ongoing bank erosion, it would not appear to be a good site to develop from the To"~shipls point of vi~w. It~ Pf~~~fit U~~ ~f~~t~~ ~ nuisance anI).. the open fires, broken glass and the sudden "drop-off" close to shore are safety hazards. Since recently acquiring the adjacent property to the west of this road allowance I have become aware of the foregoing nuisance and hazards and wish to resolve them as soon as possible. I am planning to establish my home in the Township where a lot of the residents have become my patients. If this road allowance could be closed and sold to the adjacent land owners it would enable them to stabilize the shoreline bank erosion and thereby eliminate the risk that it could extend onto their present properties. I have discussed this situation with the abutting land owner on the east side of this road allowance and he has indicated that it is also his desire to have this road allowance closed. I am prepared to purchase the whole or half of this road allowance from the Township of Oro at its fair market value as soon as possible. I request that this letter be presented to your Council in a Committee of the Whole discussion, and that I be advised of the Council's interest in the proposed. Yours sincerely, LW~ Donald R. Nixon, M.D., FRCS C DRN : j s ("' . . . , tf2) ~ .9-'f(ilt. I would like to thank Council for giving me the opportunity to discuss this . Issue. I have owned and paid taxes on my land since 1989. The issues in 1989, that caused me to request to council to close this unassumed road allowance before I build have not changed and in fact have gotten worse over the ensuing 15 years. I approached council with my concerns in 1997 and again now in 2004. In spite of my efforts to increase security on my property with locked gates, front and side (#1) people still access my property via the road allowance and that of Mr. Porter's. I have had to deal with squatters, vandalism, evidence of drinking and drugs and fires in both existing structures on my land (#2). This road allowance is a liability to the 3 parties adjacent to it; the township of Oro-Medonte, Mr. Porter and myself. The vast majority of people that are using the road are not there to access the water but use it to dump garbage (#3), set fires, use drugs, consume alcohol and then get back on a public road. Whether they drive down the road allowance or walk down, these are not the people the township want on their land. Dr. Bruce MacNicol who had purchased a lot ITom Mr. Porter started to develop the adjacent land but abandoned his plans because of his sincere concerns for the security of his property. To describe this unassumed road allowance, as water access is clearly a misrepresentation of what it truly is. This is a very poor and potentially hazardous choice because of the obvious land features of steep and unstable slope. If one truly wanted water access a much easier and safer water access is within a kilometer off the 5th/6th sideroad, directly adjacent to the walking trail (#4). From an accessible, safety and liability point of view the 5th/6th sideroad is true water access, with safe parking that is not on Ridge Rd. and one does not have to risk crossing Ridge Road Point #1 - Anyone who would be willing to look at my position for the last 15 years and what I have had to put up with would see that there is no other conclusion ITom a safety, security and liability point to deem the unassumed road allowance as redundant and offer it for sale to the adjacent land owners. . . . Point #2 - If someone really wanted to access the water there is an excellent and safe point off the 5th/6th sideroad, with ample parking and in addition there is Johnson Beach and Shanty Bay for safe swimming and boat launching. Point #3 - F or a period of 4 months over the summer a large boulder was placed in the center for the road allowance and although this did decrease the vehicular traffic it did not stop the littering and trespassing. Until I told the Mayor of the boulders existence no one requested that the boulder be removed. and I wondered if this was a sign that the township was fmally responding. Even though it was not my request it was moved the next day after I spoke to Mayor Craig. If this boulder had been impeding people's true water access there would have been complaints and it would have been removed. The people who are wrongfully using the road wouldn't complain and now that the rock is gone the wrong people are there again. Point #4 - The people who may be voicing concerns about closure are not in anyway suffering from it being open, nor is their land depreciated because of it. All land adjacent to the road allowance on both sides of Ridge Road are owned by either the township, Mr. Porter or myself. Gate Gate off Problems fires " Dumping of tires, garbage and beer bottles. Pictures taken Sunday November 21 Beer ttles adjacent erty and Water access Water access road Water access from sideroad Water access road allowance Oro-Medonte History Association Meeting Minutes, 14 October 2004 Members in attendance: Sheila Kirkland Bruce Wiggins Geoffrey Booth Ruth Fountain Absent: Jadeen Henderson Meeting called to order at 7 p.m. Errors/omissions/adoption of 27 May minutes: Moved by Bruce. Seconded by Allan. PASSED. Business Arising/Updates: . Oro and Coldwater Fairs - Allan reported both were useful, however, there were no book sales. . Joint Heritage Meeting in Midland, Oct. 19,2004 - Sheila, Allan and Geoffwill represent the Association. . Ground radar - deferred. . Kith 'n' Kin Sheila reported that inquiries were made to Transcontinental Printing and Rose Printing. Quotes still to come. Privacy of names and birth dates remains an issue. We may have to keep ALL submissions, in order to prove that permission has been granted by family members. . Website design ongoing. . Historical map - meeting to discuss this some time in January 2005 . Oro African Church - as Jadeen was absent, most items were deferred. Sheila provided information on the Canadian Conservation Institute, which specializes in historic preservation and restoration. To be kept on file. . Tank Range - Allan, Bruce and/or Sheila to take pix of bunkers/pillboxes. Other possible sites of interest include an emergency air strip, north of Coulson on the 7th Line and the former radar station at Edgar . Collingswood Museum Trip - site is now closed for the season. Deferred until Spring 2005. . Donation plaques - Bruce has some, and will have the remainder produced, once Jadeen has finished the wording for them (church pew, Holden painting). New Business . Business cards - still on order. . Parks and Rec flyers will contain space for History Association updates and information. Several ideas were suggested for the Dec. 1 issue, including the Steele Monument and Tank Range. . Bruce showed members a picture of carry-all luggage for transport of History Association displays. As previously directed, he will purchase the items. . Bruce donated the display case he provided for use at fairs, etc. . Geoff brought forward a request from the Simcoe County Historical Association, requesting that all area history associations donate copies of local histories to the Georgian College Library, to aid in the establishment of a collection of this material. MOVED by Bruce, SECONDED by Allan, that the Association donate one copy each of cunent History texts to Georgian College for this purpose. PASSED. Geoff will pick up and transport materials to the Library, . Oro-Medonte historical calendar - planning to begin in January 2005. e Road rally plans to begin in January 2005. Correspondence . Members discussed incoming correspondence directed at individual members. It was decided that people wishing to correspond with the Association should have letters directed through the Township. . Roy Wooland sent the Association 3 pictures of the Church. They will be forwarded to Jadeen. . A Ryerson student wishes access to the Church. Another call is expected on this matter. Meeting adjourned at 8:35 p.m. Next meeting: Thursday, 28 October 2004, 7 p.m. at Quigley's restaurant. ,# s.:/~/~ d.~ i/ M) ~!<-lIl '~PI A __11 F3~/ ~dl J..O j 1.1.- 0' 1{~ I~;I. ~ :J~ 1 eft>>" 1J(~ j /ju~. .' . td~w~~.'~ :;,-ft .'~ ~ ~~. "p /)f ~ 11 ,~/1-' ~ /(~ 7- : #}j: ~~~ fJ)~~ ~ ,:t4~,r:!; ,~~ ~ "p-1>/f)-:;;/;~rrTf ., -. I ~X1J'..fl-' . '-' ~~' .' ' ~fJ ~~i^~ a ," ,- J ,p._~~ )Aifh'/~~' - ,,'-:$ .Aj;;'M., :/.J'~.", / . : ft.. ~.~.~:~' I- /J1~~ .:r::; ';,~.JI -";5 ()" () ()' - . tP jO();()O ~ ~ ~~ i<~' f/~" / Jv ~ w' \'\D~ '\ \) l\\\\L ORO_MEOONiE ioVlNSt\'P R~CE\\I~n ~ ORILLIA DISTRICT ..-- CHAMBER OF COMMERCE D~@)~ President Jim Dykes cordially invites you to attend the 1 15TH ANN U A L DINNER MEETING Thursday January 13!h, 2005 F ern Resort ENTERTAINMENT DEREK EDWARDS RENOWNED' CANADIAN COMEDIAN For Ticket information or Reservations Contact Melodi Tel: (70S) 326-4424 '" Fax: (70S) 327-7841 Cocktails at 6:30 pm * Dinner at 1:30 pm Dinner Wine sponsor Grant Thornton LLP Tickets $60.00 each plus. GST Marilyn Pennycook From: Mayor [neil.craig@oro-medonte.ca] Sent: Tuesday, November 09, 200412:57 PM To: Marilyn Pennycook Subject: Fw: Breed Ban Ontario ----- Original Message ----- From: Debbie Hunt To: neil.craig@oro-medonte.ca Sent: Saturday, November 06, 2004 1 :43 PM Subject: Breed Ban Ontario Dear Mayor Neil Craig, I am writing to you today because I am a concerned, responsible dog owner. No, I don't have a pitbuB, but I do own a Golden Retriever. Obviously my heart goes out to an people who have been attacked by vicious dogs, and no one is disputing the idea that communities need the ability to control dangerous dogs. But Mr. Bryant will not stop vicious dog attacks by breed banning. The Canadian Veterinary Medical Association has stated that breed banning is only a band-aid approach, and that even a Yorkshire Terrier weighing less than 4 kilos has been involved in a fatal attack. They have also said that the province should be looking at responsible ownership with licensing, spaying and neutering. Ethel Arhcard of the Canadian Safety Council said there is no national data on which breed caused the most harm. If there is an incident where a Golden Retriever bites someone will they be on the ban list next? My questions to you are as fonows: 1. Does this municipality agree with the proposed legislation (BiB 132) as it is currently worded? 2. If so, is this municipality willing to assume an costs associated with the implementation ofthis bill? Should the province be paying some or aB of the implementation costs? 3. Do you realize that animal control costs in this municipality will be increased if this legislation passes? (As it win no longer be legal to adopt out homeless shelter dogs that have ANY characteristics that might indicate any pitbuB type dog in their genetic makeup, animal control will have to kill any dog that has a shortcoat, stocky body, large head or brindle colouring, regardless of whether it is a labrador, boxer, jack russeB or other possible mix of breeds, and regardless of whether the dog is sweet natured.) 4. Mr. Bryant stated in legislature that "I've heard from municipal leaders from Windsor to Wawa, aB asking for the provincial government to show leadership on the public safety issue." Did this municipality ask the government to show leadership? Thank you so much for your time to answer my questions, I do look forward to your reply. Sincerely, Debbie Hunt OriHia District Snowmobile Association Box 582, Orima, Ontario L3V 6K5 October 19, 2004 Mayor Craig and Council Township of Oro Medonte Box 100, Oro, LOL 2XO Dear Mayor Craig and Council: Again this year, the Orillia District Snowmobile Association requests the use of the Oro Medonte Rail Trail from Woodland Drive through to Thunder Bridge for the coming season. Recently the OFSC has negotiated a new general liability insurance policy to protect its volunteers, trails and landowners. This new policy has been placed through the firm ofInsurance Management Inc. (IMI) located in Vaughan. The coverage remains the same as in previous years, with the aggregate of $15,000,000 with coverage effective October 1,2004. A certificate of insurance has been requested for the Township of Oro Medonte and win be sent to you after November 1. Enclosed you will find a Memorandum of Understanding for you to sign. We trust our agreement with the township is satisfactory for an parties, as we wish to continue to serve the residents of Oro Medonte with safe snowmobile trails. . ONTARIO FEDERA TJON OF SNOWMOBJLE CLUBS 106 Saunders Road, Unit 12, Barrie, Ontario L4N 9A8 , PRESCRIBED SNOWMOBILE TRAIL , LAND USE PERMISSION MEMORANDUM OF UNDERSTANDING (PLEASE PRESS HARD AND PRINT OR TYPE) On this day year I, the undersigned, owner/occupier of the premises that is Lot , concessIOn or other the Township County/District/Region hereby give the undersigned named local snowmobile club, as a member in good stanping of the Ontario Federation of Snowmobile Clubs, hereinafter referred to as the OFSC, permission to legaHy enter, establish, grodm, maintain, sign and use that portion of the premises herein designated by me for the exclusive purpose of aHowing valid permitted and exempted snowmobiles and their riders to use said designated premises for snowmobiling under the foHowing terms and conditions: I. The local snowmobile club shall at all times remain a member in good standing of the OFSC and be able to verify this to the owner/occupier with a current OFSC certificate or this agreement shaH be immediately nuH and void. 2. By remaining a member in good standing of the OFSC, the local snowmobile club shaH be party to the OFSC's third party liability insurance. This coverage is confirmed to the undersigned owner/occupier by signing this memorandum of understanding on the condition no fee has been charged by the owner/occupier for the use of designated premises. The insurance shaJl have adequate limits to cover land uses specified herein by the local snowmobile club and valid permitted and exempted snowmobiJes and their riders on the designated premises. 3. The designated premises shaH be sketched on a separate sheet of paper or shown on an attached map and a copy of each/both shaH be initialed by both parties hereto and attached to each copy of this agreement. 4. It is understood that the local snowmobile club, with the owner/occupier's verbal consent on each occasion, shaH have access to the designated premises prior to and after the winter months for the purpose of opening and closing, upgrading and maintaining the trail when there is no snow cover. 5. The local snowmobile club shaH maintain that portion of the designated premises to be used by valid permitted and exempted snowmobiles and their riders in reasonably good condition for snowmobiJing purposes onJy; and undertake to post appropriate signage; remove on an annual basis any litter caused by valid permitted and exempted snowmobiles and their riders; and repair or replace property damaged by valid permitted and exempted snowmobiles and their riders on that portion of the designated property used for snowmobiling. 6. Each party hereto shall give the other sixty (60) days prior written notice to the.address below of any changes to, or cancellation of this agreement. 7. The local Snowmobile Club, its wardens and executive are hereby authorized to be the undersigned owner/occupier's agent(s) to supervise and enforce the uses defined hereunder with respect to the designated premises in accordance with the Trespass to Property Act R.S.O. 1990, c.T21; the Motorized Snow Vehicles Act R.S.O. 1990, c.M44; and the Occupiers Liability Act R.S.O. 1990, c.O-2 as amended. LANDOWNER/OCCUPJER NAME NAME ADDRESS ADDRESS PHONE PHONE SIGNATURE LOCAL SNOWMOBJLE CLUB CONTACT PERSON NAME & PHONE' White copy - owner/occupier \ yellow copy - club FO!111 date: 111200 J Page 1 of 1 Keith Mathieson From: Doug Parker [omwa@on.aibn.com] Sent: Monday, November 01, 2004 3:42 PM To: Undisclosed-Recipient:; Subject: Water Meters Bulletin from the Ontario Municipal Water Association Plf::ase find the attached notification of Measurement Canada's intention to regulate water meters in the same manner as electric and gas meters. It is OMWA's Board of Directors opinion that the costs of the program will outweigh any benefits to public water supply customers. Attached is a report that provides details of the concerns of the Association's Directors. We would encourage councillors, commissioners and members of Municipal Service Boards to consider the report and if you agree with he report to express your concerns to your Member of Parliament. Douglas Parker CMA Executive Director Protected by a Spam Blocker Utility for Outlook~ Click here to protect your inbox from Sporn Ou t1ook~ is a registered trademark of Microso ft~ Corp. 11/412004 A Report to Members of the OMW A on the Impact of Measurement Canada's intention to Regulate Water Meters Background Measurement Canada intends to regulate water meters in the same manner as that of gas and electric meters. At first blush it would appear that this is a reasonable action. However, upon an analysis of the costs and benefits it clearly is not in the interests of public water supply customers to implement the Measurement Canada proposed program. The Ontario Municipal Water Association's concerns for its members and the public they serve (their owners) are addressed below. It is to be noted that Measurement Canada's rational for implementing this program is available by following the links to water on their web site at http://mc.ic.gc.ca. Program Implementation To implement the program a detailed inventory of water meters will be required. The inventory will require confirmation of serial numbers, location of the meter, date of installation, and meter "lot number". Many OMWA members that were formerly public utility commissions providing electricity may have this information readily available. However many members will not have the information in an auditable format and will have to complete a confirmation inventory. It is estimated that this will cost $25 to $35 per customer. Meters will have to be reverified over time. This is normally carried out by testing a representative sample of a "lot" of meters. Many OMW A members purchase meters on an as-needed basis, that is to say in lots of dozen meters or less. As such to identify a meter to its "lot" will be next to impossible for members that fall into this group. To then test meters on a per lot basis will not be possible. The consequences may be that all meters will have to be replaced (or more realistically that all of a certain vintage will have to be replaced). Clearly a large number of meters will have to be replaced. This exercise is much more expensive than that of electric meters or gas meters in that in Ontario journey plumbers are required to do his work and water meters are located inside of buildings, often in very awkward locations. A cost of $200 to $250 or more for a meter replacement will be common. Based on a ten year "lot" test and all meters being replaced it is estimated this will cost $20 to $25 per year per customer. Other Comments and Concerns Water meters are known to under-read over time and in relation to water quality. It is argued that based on this fact that more revenues will be raised through this program. The reality is that public water purveyors work on a non-profit basis serving their owners. Rates are set based on needs and upon the owners' ability to pay. The cost therefore to the average customer will not change; indeed it will increase to pay for the Measurement Canada regulations. This is a much djfferent situation than services provided by for profit utilities Water meters primary use is to encourage conservation, not a revenue source to pay for the from consumption, Seventy percent of the cost of public water supply is fixed costs. Billing does not normally reflect this truth as fixed costs are generally much lower than consumption costs. As a consideration in terms of the public benefit of the program, those public water supply authorities considering metering for conservation reasons may now be discouraged from doing so because of the costs imposed by the proposed program. Another concern is that sewer revenues are normally based upon water revenues. Sewage flow can vary from anywhere from 50% to 150% of water consumption. Therefore, to argue fairness based upon the need to ensure water meter accuracy of a few percentage points is not logical in terms of the total water and sewer billing. Clearly a cost benefit analysis was not undertaken as part of the Measurement Canada analysis and study. The cost to implement the program on an annual basis in Ontario is roughly estimated to be $50,000,000 to $75,000,000 per year. This is equivalent to replacing 100 to 200 km of water main per year. That is the total length of water main in a town of 15,000 to 20,000 persons that could be replaced each and every year. Clearly, in terms of good stewardship, the funds to meet Measurement Canada's requirements would be better spent on infrastructure. In a similar vain, the cost per user to administer the program is equivalent to the cost of 40 to 50 cubic meters of water consumption annually. The average family consumes in the neighbourhood of 350 to 400 cubic meters per year. As such, a meter would have to over-read by 11 % to 14% before a family would realize a saving. The material provided by Measurement Canada speaks to discussions with stakeholders. A review of the stakeholders shows that 33% of the attendees at the stakeholder meetings were Measurement Canada employees, 20 % were representatives of water meter manufacturers or suppliers or others representing for-profit groups, 48% were public water supply representatives. Only one attendee was identified as a consumer. As a second point, a survey was conducted by a member of the association to determine its users' interest in the Measurement Canada proposal. The program was overwhelmingly rejected because there was seen to be a net cost increase to the users. This information was forwarded to Measurements Canada and their response to the survey results was to reject the findings. From the above one must wonder to whose advantage is the program? The argument that whereas meters in service stations and weigh scales in stores are regulated so to should be water meters is made out of context. Gasoline pump meters pump $1 OO,OOOs of gasoline per year, a domestic water meter will account for less than $250 per year. To apply the logic just mentioned therefore has little merit. The logic for metering public supply system users is somewhat skewed when Measurement Canada exempts bulk water haulers. Bulk water haulers deliver 50,000 to 75,000 cubic meters of water daily in Ontario. That is enough to supply a city of 100,000 persons. The question is then, given this large amount of water that is delivered by bulk carriers, why would their customers not be protected by metering regulation? As a last comment, verification of large water meters is mentioned in the material provided by Measurement Canada. Large meters calibration within public water supply facilities is mandated in many cases by the Ministry of the Environment. Measurement Canada's intrusion into public water supply in Ontario may well lead to conflicting demands. Conclusion The proposed program by Measurement Canada to regulate water meters in the manner proposed appears at first consideration to be a reasonable program. However, if a more detailed cost benefit analysis is undertaken the program detracts from sound stewardship practices, particularly when there is more pressing needs for use of revenues from water and wastewater servicing. . A Cost Analysis of Measurement Canada's Proposal Inventory Costs Requirements - Serial #, location, date of installation, "lot #" Make appointment 10 min @$24/hr = $8 Visit and record Information 1/2 to 1 hours @ $24/hr = $12 to $24 Enter data into data base 5 min @ $24/hr = $4 Total = $24 to $36/customer Cost to replace meter Make appointment 10 min @$24/hr Replacement cost Labour 1 to 2 hours at $40/hour Total Cost Annual cost @ 10 year life =$8 = $100 to $125 = $40 to $80 = $148 to $188 = $14.80 to $18.80 (say $15 to $20) TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. TR2004-29 To: Committee of the Whole Prepared By: Paul Gravelle Subject: Proposals for Audit Department: Treasury Services Council C.ofW. Date: November 17, 2004 Motion # R.M. File #: Date: Roll #: BACKGROUND: The Treasurer was directed to request proposals for audit services. Request for proposals were invited from the following audit firms performing municipal audits for County of Simcoe municipalities: BDO Dunwoody - Orillia (current Township auditors) Gaviller & Company - Collingwood Grant Thornton - Orillia KPMG - Toronto As well, an advertisement was placed in the local newspapers on October 22,2004. Proposals were received from the above firms except KPMG who advised in writing that they would not be submitting a proposal and from John Burghout of Orillia. SIS: The RFP advised that the selection of the successful audit firm would be based on the following criteria, but not limited to: cost of services - qualifications and experience of the firm and assigned staff members knowledge of municipal operations and legislative requirements references FEES Proponents were requested to provide a firm quotation of fees (including out of pocket expenses) for 2004 and an estimate of fees for the 2005 and 2006 audits. Please find below a summary of the proposed fees: 2004 2005 2006 BOO Dunwoody $21,500 $22,000 $22,000 Burghout $13,500 $14,000 $14,500 Gaviller & Company $19,000 $16,800 $17,600 Grant Thornton $22,000 $22,000 $23,000 Please note that fees billed for the 2003 audit were $22,000. Burghout advises that their fees would normally be $17,500 for 2004 but they are absorbing the time incurred in the documentation of control systems and development of audit procedures, being $4,000. Gaviller advises that the 2004 fee includes an extra $3,000 for one-time set up costs associated with financial statements and audit files. QUALIFICATIONS AND EXPERIENCE OF FIRM AND ASSIGNED STAFF MEMBERS As stated previously, BDO Dunwoody is the current municipal auditors. BDO Dunwoody is a national firm that has been involved with municipal audits for many years and is recognized for its expertise in local government. The Orillia office has extensive experience with municipal clients as follows: Township of Oro-Medonte Township of Oro Township of Severn Township of Orillia Township of Matchedash 1994 to 2003 1954 to 1993 (amalgamation) 1994 to 2003 1953 to 1993 (amalgamation) 1971 to 1993 (amalgamation) Brent Duffy, the engagement partner has been responsible for the Township's audit for the past 19 years. Debbie Trickey, the audit manager has been responsible for our audit the past three years. Joel Rumney is a CA student that has been involved in our audit the last two years. Burghout was established in 1992 in Sault Ste. Marie and has recently moved its operations to Orillia. Burghout will be using a network of accountants to perform the audit. John Burghout would be the audit team leader. Mr. Burghout's experience is as follows: Town of Blind River Village of Iron Bridge City of Sarnia Town of Gravenhurst Township of Glencoe Township of West Nissouri 1993 to 2003 1988-1991, 1998 2000 1988 2000 2000 - 2 - Assisting Mr. Burgout will be Daniel Sawatsky, a local Chartered Accountant. Mr. Satwatsky's experience as an audit senior is as follows: City of Orillia Town of Port Colborne Township of Wainfleet Town of Pelham 1993-1997 1989-1992 1989-1992 1989-1992 Also assisting them will be Carlo Viola, another sole proprietor. No municipal audit experience is indicated for Mr. Viola. His role would be to provide computer assistance. Gaviller & Company is one of the largest public accounting firms in Simcoe, Grey and Bruce Counties with offices in Owen Sound, Meaford, Walkerton and Collingwood. The Collingwood office would be responsible for our audit. They have the following experience: T own of Wasaga Beach Town of Collingwood Township of Clearview Township of Tay Town of Bradford West Gwillimbury 30 years 41 years 29 years 3 years 2 years Sue Martin would be the audit partner. She has been involved with municipal auditing for 15 years and is the partner in charge of the audits of the above municipalities. Ken Miller is the second review partner and has been involved in municipal audits since 1977. Shannon Stewart will be the audit manager. She has been the manager for the Tay and Bradford West Gwillimbury audits. Grant Thornton is one of Canada's leading firms. Municipal clients include: City of Orillia Town of Innisfil T own of Newmarket Town of Aurora Allister Byrne would be the Engagement Partner. Mr. Byrne has 25 years of experience in public accounting. He would be responsible for the final approval of audit files and the financial statements. Assisting him as Concurring Partner would be Kirk VanBlarcom. He has 18 years of experience including the City of Orillia and Town of Innisfil. Michael Bunn will be the Engagement Manager ensuring that the audit work is executed efficiently and effectively. Mr. Bunn has over 20 years of municipal audit experience. REFERENCES As BDO Dunwoody has been our auditor for many years, I did not deem it necessary to contact their references. We have worked with the members of their proposed audit team and have found them all to be professional, knowledgeable and to work well with Township staff. I contacted the CAO/Clerk/Treasurer of the Town of Blind River in regards to Burghout. He advised that Mr. Burghout has done a good job for them and seems familiar with legislative requirements. He advises that they request proposals every two or three years and re-appoint Burghout because they cost much less than the bigger firms. - 3 - I contacted the Treasurers of Collingwood and Bradford West Gwillimbury in regards to Gaviller & Company. They expressed satisfaction with their professionalism, knowledge and ability to work with Staff. Bradford West Gwillimbury advised that the transition form their previous auditors to Gaviller went smoothly and did not result in onerous demands on Staff time. I contacted the Treasurer of Orillia in regards to Grant Thornton. He also expressed satisfaction with their professionalism, knowledge and ability to work with Staff. OVERVIEW Burghout's most extensive audit experience is with the Town of Blind River, a small municipality (population 3,969) in the District of Algoma. The other firms have more experience with municipalities of similar size to Oro-Medonte. The audit approach will vary depending on the size of the municipality. As Burghout states in their proposal, "audit services for smaller municipalities always include accounting, computer and bookkeeping services". In these situations, from my experience, the auditor ends up auditing their own work. All members of the proposed audit teams have been actively involved in municipal audits in recent years except for Mr. Burghout's partners, Mr. Sawatsky, who was last involved in a municipal audit in 1997 and Mr. Viola who does not cite any municipal experience. Burghout is a network of sole proprietors. A concern would be the stability and reliability of such a network in the event of illness or some other disruption to the audit team. The other larger audit firms have more resources they can call upon to bridge the gap. Occasionally, we have to consult with our auditors in regards to payroll tax or GST matters. All of these firms provide these consultations at no extra charge unless extensive research or a written report is required. However, the larger firms have specialists in these fields at their disposal. We do have concerns with the possible use of computer assisted auditing techniques (CAAT) being proposed by Burghout and Grant Thornton. Burghout advises that "they will require the downloading of data files to their systems or the ability to put their program on the municipality's server and that the use of in-house technicians is beneficial for the selection of samples to be used in the audit." I have reviewed this with our IT specialist who expressed concern with the loading of programs to our servers and the effect thereof on their performance and the demands that CAA T's may have on his time. Our software supplier also expressed reservations as to the effect on the stability and reliability of their software if CAA T's are used. They may have to assist in the process and will have to charge us for their time. In conclusion, while Burghout will provide audit services at the lowest cost to the municipality, I believe a municipality the size of Oro-Medonte requires the stability, depth and resources of a larger audit firm rather than a network of sole proprietors. Of the three firms who submitted proposals, Gaviller and Company will provide audit services at the lowest cost to the municipality. I therefore recommend Gaviller and Company be appointed auditors for the municipality for the years 2004, 2005 and 2006. - 4- RECOMMENDATION S : 1. THAT Report No. TR2004-29 be received and adopted. 2. THAT Gaviller & Company be appointed auditors for the municipality for the years 2004, 2005 and 2006. 3. THAT the appropriate by-law be brought for Council's consideration. Respectfully submitted, Paul Gravelle Treasurer C.A.O. Comments: Date: C.A.O. Dept. Head - 5 - TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: ADM2004-052 Committee of The Whole Harold Daynard Subject: Department: Council Ontario Parcel Sublicense Administration Agreements C.ofW. xx Date: November 24, 2004 Motion # R.M. File #: Date: Roll #: ROUND: The Oro-Medonte parcel fabric (Map of Township showing lots) has been maintained and provided by the County of Simcoe. This parcel fabric is outdated and needs to be replaced. II ANALYSIS: I' The County of Simcoe now has a new parcel fabric that is available to the Township of Oro-Medonte. MPAC along with other partners in the Ontario Parcel Alliance (OPA) have created this new product that is intended to replace the outdated parcel fabrics. The costs for the updated parcel fabric are incorporated into the Township Levy. As such, no additional expense will be incurred by the Township of Oro-Medonte for the product. In order to receive the updated mapping the Township of Oro-Medonte needs to enter into 2 sublicense agreements (attachments #1 & #2), which address ownership information and assessment informatiof\with the County of Simcoe. These agreements set out the rules and guidelines for the legal use of the parcel fabric. COMMENDATION S : 1. THAT Report No. ADM2004-052 be received and adopted. 2. That the Township of Oro-Medonte enters into the Ontario Parcel Sublicense Agreements with the County of Simcoe to receive the new parcel fabric. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. Respectfully Harold Daynard Manager of Information Technology C.A.O. Comments: Date: C.A.O. Dept. Head - 2 - to Ji"j."'" !~iiO-c~}{ev~ -\ -=tf ( Ontaro Parcel Sublicense Agreement Ownership Parcel Page I FORM OF SUBLICENSE ACKNOWLEDGEMENT Between: The Corporation of the County of Simcoe - (the "Licensee") And The Corporation of the Township of Oro-Medonte - (the "Sublicensee") For valuable consideration, The Corporation of the Township of Oro-Medonte, wishing to be appointed a sublicensee of the Licensee under a GENERAL MUNICIPAL LICENCE AGREEMENT- OPMA OWNERSHIP MAPPING DATA PRODUCTS between the Teranet Enterprises Inc - (the "Licensor") and the Licensee for the area executed June 2] $I 2004 and amendments (the "License Agreement"), and thereby obtain use and access to one or more of the Database Products, Derivative Products and Documentation licensed to the Licensee pursuant to the License Agreement, and the Sublicensee does hereby irrevocably covenant, undertake, acknowledge, and agree with the Licensee as follows: I. The Sublicensee has received and reviewed a copy of the License Agreement, and agrees to be bound by and to comply with the terms of the License Agreement as if the Sublicensee was an original signatory thereto as the Licensee. 2. Without limiting the generality of paragraph] ofthis Acknowledgement: Sublicence Restrictions. Sublicensee is granted a non-exclusive non-transferable licence to the Products to: (a) do the following for the Sublicensee's Internal Business Purposes: (i) use and reproduce the Products and Documentation; (ii) adapt, translate, convert and modify the Products to produce its own Derivative Products; (iii) use, reproduce, adapt, translate, convert and modify its Derivative Products; and (iv) produce, reproduce and use Resulting Products and Bundled Products; and (b) sublicense the Products, Derivative Products, Resulting Products and Bundled Products to a Service Provider for Sublicensee's Internal Business Purposes as expressly set out herein; (c) provide an Internet Service to its Users in accordance with the Internet Guidelines, provided that the Sublicensee must give prior written notice to Licensor and Licensee of any proposed Internet Service by using the Notice of Internet Service, and such Internet Service is subject to the prior and ongoing approval of the Licensor; Licence Grant. Sublicensee may, subject to the terms and conditions of this Agreement, sublicence the Products, Derivative Products, Resulting Products and Bundled Products to Service Providers for Internal Business Purposes provided that the Service Provider: (a) perfonns work to the benefit of the Licensee or the Sublicensee with whom it enters into the Sublicence Agreement; (b) uses the Products, Resulting Products, Derivative Products and Bundled Products solely for perfornlance of such work; (c) destroys the Products, Resulting Products, Derivative Products and Bundled Products on the earlier of completion of the work or the expiration or termination of the Sublicence Agreement; (d) is a Person to whom, in the normal course of doing business, the Licensee or the Sublicensee, as the case may be, would provide access to the Products, Derivative Products, Resulting Products and Bundled Products in fulfilment of its respective Municipal Mandate. Survival of Sublicence with Service Providers. A Sub licence Agreement between an Sublicensee and a Service Provider shall not survive termination of this Agreement. Other ObIieations. (a) Sublicensee shall ensure that copies of all Sublicence Agreements between Sublicensee and its Service Providers and all terms and conditions it uses with an Internet Service shall be kept by Sublicensee and produced to Licensor, on request, for inspection and copying. (b) Sublicensee shall notify Licensee in writing with respect to any issues or disputes arising from or related to Products, Documentation, Derivative Products, Resulting Products and Bundled Products including notification to Licensee of any default under Sublicensee's Sublicence Agreement. (c) Sublicensee shall not deliver the Products, Derivative Products, Resulting Products and Bundled Products, or part thereof, to its Service Providers and Users until Sublicensee is in receipt of a Sublicence Agreement in accordance with the terms and conditions of the License Agreement. (d) If Licensee determines that a Sublicence Agreement between an Sublicensee and one of its Service Providers does not conform with the requirements of the License Agreement, Sublicensee, at Licensee's request, shall forthwith terminate its Sublicence Agreement with such Service Provider. (e) If Licensee determines that Sublicence Agreement used by Sublicensee for a Internet Service does not conform with the requirements of the License Agreement, Sublicensee, at Licensee's request, shalJ cease delivering and sublicensing the Products, Derivative Products, Resulting Products and Bundled Products through the Internet Service and terminate the related Sublicence Agreements for the Products, Derivative Products, Resulting Products and Bundled Products entered into with its Users. (I) On termination of a Sublicence Agreement with one of its Service Providers, Sublicensee shall direct its Service Provider to cease using and destroy the Products, Derivative Products, Resulting Products and Bundled Products and request such Service Provider certify that all Products, Derivative Products, Resulting Products, Bundled Products have been purged from its computer systems, and that all hardcopy materials produced from the Products, the Derivative Products, Resulting Products and Bundled Products have been destroyed. (g) Sublicensee shall: (i) acknowledge that the Products were not created by or for Sublicensee and that it does not have the authority to regulate the use of the Products and that it does not have a statutory obligation to collect or maintain the Products; and (ii) provide that, in the event that a request for all or part of the Products, Derivative Products, Resulting Products and Bundled Products provided by Licensee to an Sublicensee hereunder is made to Sublicensee pursuant to applicable protection of privacy and access to information legislation, Sublicensee shalJ provide notice of such a request to t' ..;; Ontaro Parcel Sublicense Agreement Ownership Parcel Page 2 Licensee and Licensor within five (5) calendar days of the request being made, and Sublicensee shall co-operate with Licensee and Licensor in handling such a request. No Warranties. (a) The Licensee and its suppliers make no warranties with respect to the Products, Derivative Products, Resulting Products and Bundled Products and that the Products, Derivative Products, Resulting Products and Bundled Products are provided on an "as is" and "as available" basis, without any warranties, representations or conditions, express or implied including warranties, representations or conditions of merchantable quality, fitness for a particular purpose or non-infringement of third party rights, or those arising by law or by usage of trade or course of dealing; (b) the entire risk as to the results and performance of the Products, Derivative Products, Resulting Products and Bundled Products is assumed by the Sublicensee and its users, (c) The Licensee and its suppliers shall not have any liability to the Sub-licensee, any Person or entity for any loss of revenue, profit or savings, lost or damaged data, or other commercial or economic loss, or any indirect, incidental, special or consequential damages whatsoever, even if the Sublicensee and its suppliers have been advised of the possibility of such damages, or for claims of any nature by a third party against the Sublicensee and its users; (d) notwithstanding anything else in this Agreement, the maximum aggregate liability of the Licensee and its suppliers to the Sublicensee and its users or any other Person for any cause whatsoever related to the Products, Derivative Products, Resulting Products and Bundled Products shall not exceed the fees actually paid by Licensee in the last 12 months under this Agreement, if any; or, if no licence fees have been paid, $1, which limitation of liability shall apply whether or not the liability results from a breach of a fundamental term or condition or a fundamental breach; and ( e) the Licensee accesses records filed with certain suppliers and that the acknowledgements in this section are also to the benefit of, and can be relied on by, such suppliers and shall survive expiration or termination of the Sublicence Agreement. Notices, Any and all notices applied by or on behalf of Licensor to the Products, including notices relating to copyright or other intellectual property or proprietary rights and limitation of liability shall be reproduced on all copies of the Products, Documentation, Derivative Products, Resulting Products and Bundled Products, Where hard copy products including paper maps are produced, the applicable notifications set out in Product Sheets, attached to the License Agreement, shall be placed thereon, The Licensee and the Sublicensees shall not limit or derogate from the scope of the notices set out in Products, Documentation and in applicable Product Sheets, Limitation, (a) The Licensor does not provide for maintenance for the Products, Derivative Products, Resulting Products and Bundled Products or any part thereof that are greater than the Licensor's obligations set out in the License Agreement or that extend beyond the Term ofthis Agreement; (b) The Licensor and the Licensee prohibit the Sub-Licensee from any further transfer, licensing, sublicensing, sale, assignment or distribution of the Products, Documentation, Derivative Products, Bundled Products and Resulting Products except as expressly set out herein; IN WITNESS WHEREOF the Corporation of the County of Simcoe and The Corporation of the Township ofOro-Medonte have executed this Acknowledgement this day of , 2004 (the "Effective Date"). ) The Corporation ofthe County of Simcoe ) ) ) George MacDonald, Warden ) ) ) ) Glen Knox, Clerk ) The Corporation of the Township of Oro-Medonte A \-~J'\Ktvct *~ Ontaro Parcel Sublicense Agreement - Assessment Parcel Page I FORM OF SUBLICENSE ACKNOWLEDGEMENT Between: The Corporation of the County of Simcoe (the "Licensee") And The Corporation of the Township of Oro-Medonte - (the "Sublicensee") For valuable consideration, The Corporation of the Township ofOro-Medonte, wishing to be appointed a sublicensee of the Licensee under a GENERAL MUNICIPAL LICENCE AGREEMENT- OPMA ASSESSMENT MAPPING DATA PRODUCTS between the Municipal Property Assessment Corporation - (the "Licensor"), and the Licensee for the area executed June] 5th 2004 and amendments (the "License Agreement") and thereby obtain use and access to one or more of the Database Products, Derivative Products and Documentation licensed to the Licensee pursuant to the License Agreement, and the Sublicensee does hereby irrevocably covenant, undertake, acknowledge, and agree with the Licensee as follows: I. The Sublicensee has received and reviewed a copy of the License Agreement, and agrees to be bound by and to comply with the terms of the License Agreement as if the Sublicensee was an original signatory thereto as the Licensee. 2. Without limiting the generality of paragraph I of this Acknowledgement: Sublicence Restrictions. Sublicensee is granted a non-exclusive non-transferable licence to the Products to: (a) do the following for the Sublicensee's Internal Business Purposes: (i) use and reproduce the Products and Documentation; (ii) adapt, translate, convert and modity the Products to produce its own Derivative Products; (iii) use, reproduce, adapt, translate, convert and modity its Derivative Products; and (iv) produce, reproduce and use Resulting Products and Bundled Products; and (b) sublicense the Products, Derivative Products, Resulting Products and Bundled Products to a Service Provider for Sublicensee's Internal Business Purposes as expressly set out herein; (c) provide an Internet Service to its Users in accordance with the Internet Guidelines, provided that the Sublicensee must give prior written notice to Licensor and Licensee of any proposed Internet Service by using the Notice of Internet Service, and such Internet Service is subject to the prior and ongoing approval of the Licensor; Licence Grant. Sublicensee may, subject to the terms and conditions of this Agreement, sublicence the Products, Derivative Products, Resulting Products and Bundled Products to Service Providers for Internal Business Purposes provided that the Service Provider: (a) performs work to the benefit of the Licensee or the Sublicensee with whom it enters into the Sublicence Agreement; (b) uses the Products, Resulting Products, Derivative Products and Bundled Products solely for performance of such work; (c) destroys the Products, Resulting Products, Derivative Products and Bundled Products on the earlier of completion of the work or the expiration or termination of the Sublicence Agreement; (d) is a Person to whom, in the normal course of doing business, the Licensee or the Sublicensee, as the case may be, would provide access to the Products, Derivative Products, Resulting Products and Bundled Products in fulfilment of its respective Municipal Mandate. Survival of Sublicencc with Service Providers. A Sublicence Agreement between an Sublicensee and a Service Provider shall not survive termination of this Agreement. Other Oblil!ations. (a) Sublicensee shall ensure that copies of all Sub licence Agreements between Sublicensee and its Service Providers and all temlS and conditions it uses with an Internet Service shall be kept by Sublicensee and produced to Licensor, on request, for inspection and copying. (b) Sublicensee shall notity Licensee in writing with respect to any issues or disputes arising from or related to Products, Documentation, Derivative Products, Resulting Products and Bundled Products including notification to Licensee of any default under Sublicensee's Sublicence Agreement. (c) Sublicensee shall not deliver the Products, Derivative Products, Resulting Products and Bundled Products, or part thereof, to its Service Providers and Users until Sublicensee is in receipt of a Sublicence Agreement in accordance with the terms and conditions of the License Agreement. (d) If Licensee determines that a Sublicence Agreement between an Sublicensee and one of its Service Providers does not conform with the requirements of the License Agreement, Sublicensee, at Licensee's request, shalt forthwith terminate its Sublicence Agreement with such Service Provider. (e) If Licensee deternlines that Sublicence Agreement used by Sublicensee for a Internet Service does not conform with the requirements of the License Agreement, Sublicensee, at Licensee's request, shalt cease delivering and sublicensing the Products, Derivative Products, Resulting Products and Bundled Products through the Internet Service and terminate the related Sublicence Agreements for the Products, Derivative Products, Resulting Products and Bundled Products entered into with its Users. (f) On termination of a Sublicence Agreement with one of its Service Providers, Sublicensee shall direct its Service Provider to cease using and destroy the Products, Derivative Products, Resulting Products and Bundled Products and request such Service Provider certity that all Products, Derivative Products, Resulting Products, Bundled Products have been purged from its computer systems, and that alt hardcopy materials produced from the Products, the Derivative Products, Resulting Products and Bundled Products have been destroyed. (g) Sublicensee shall: (i) acknowledge that the Products were not created by or for Sublicensee and that it does not have the authority to regulate the use of the Products and that it does not have a statutory obligation to collect or maintain the Products; and (ii) provide that, in the event that a request for all or part of the Products, Derivative Products, Resulting Products and Bundled Products provided by Licensee to an Sublicensee hereunder is made to Sublicensee pursuant to applicable protection of privacy and access to infomlation legislation, Sublicensee shall provide notice of such a request to Ontaro Parcel Sublicense Agreement Assessment Parcel Page 2 Licensee and Licensor within five (5) calendar days of the request being made, and Sublicensee shall co-operate with Licensee and Licensor in handling such a request. No Warranties. (a) The Licensee and its suppliers make no warranties with respect to the Products, Derivative Products, Resulting Products and Bundled Products and that the Products, Derivative Products, Resulting Products and Bundled Products are provided on an "as is" and "as available" basis, without any warranties, representations or conditions, express or implied including warranties, representations or conditions of merchantable quality, fitness for a particular purpose or non-infringement of third party rights, or those arising by law or by usage of trade or course of dealing; (b) the entire risk as to the results and perfonnance of the Products, Derivative Products, Resulting Products and Bundled Products is assumed by the Sublicensee and its users. (c) The Licensee and its suppliers shall not have any liability to the Sub-licensee, any Person or entity for any loss of revenue, profit or savings, lost or damaged data, or other commercial or economic loss, or any indirect, incidental, special or consequential damages whatsoever, even if the Sublicensee and its suppliers have been advised of the possibility of such damages, or for claims of any nature by a third party against the Sublicensee and its users; (d) notwithstanding anything else in this Agreement, the maximum aggregate liability of the Licensee and its suppliers to the Sublicensee and its users or any other Person for any cause whatsoever related to the Products, Derivative Products, Resulting Products and Bundled Products shall not exceed the fees actually paid by Licensee in the last 12 months under this Agreement, if any; or, ifno licence fees have been paid, $1, which limitation of liability shall apply whether or not the liability results from a breach of a fundamental tenn or condition or a fundamental breach; and (e) the Licensee accesses records filed with certain suppliers and that the acknowledgements in this section are also to the benefit of, and can be relied on by, such suppliers and shall survive expiration or tennination of the Sublicence Agreement. Notices, Any and all notices applied by or on behalf of the Licensor to the Products, including notices relating to copyright or other intellectual property or proprietary rights and limitation of liability shall be reproduced on all copies of the Products, Documentation, Derivative Products, Resulting Products and Bundled Products. Where hard copy products including paper maps are produced, the applicable notifications set out in Product Sheets, attached to the License Agreement, shall be placed thereon. The Licensee and the Sublicensees shall not limit or derogate from the scope of the notices set out in Products, Documentation and in applicable Product Sheets. Limitation, (a) The Licensor does not provide for maintenance for the Products, Derivative Products, Resulting Products and Bundled Products or any part thereof that are greater than the Licensor's obligations set out in the License Agreement or that extend beyond the Term of this Agreement; (b) The Licensor and the Licensee prohibit the Sub-Licensee from any further transfer, licensing, sublicensing, sale, assignment or distribution of the Products, Documentation, Derivative Products, Bundled Products and Resulting Products except as expressly set out herein; IN WITNESS WHEREOF the Corporation of the County of Simcoe and Township of Oro-Medonte have executed this Acknowledgement this ,2004 (the "Effective Date"). The Corporation of the day of ) The Corporation of the County of Simcoe ) ) ) George MacDonald, Warden ) The Corporation of the Township of Oro-Medonte Mayor Clerk TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Committee of the Whole Prepared By: ADM2004-050 Jennifer Zieleniewski, CAO Subject: Department: Administration Council Proposed Permanent Closure and Sale, Original Unopened C.ofW. Road Allowance abutting 89 Date: November 24,2004 Greenwood Avenue, Part Lot Motion # 2, Concession 13, Township R.M. File #: L 16013978 of Oro-Medonte Date: Roll #: 4346-010-005-13600-0000 II BACKGROUND: I' The Township has received a request on behalf of the owner of 89 Greenwood Avenue, at Bass Lake, to permanently close and transfer the original road allowance abutting this property (Attachment #1). The applicant is also the owner of the property abutting the road allowance on the south side. A location map is attached for reference (Attachments #2 & 3). The request was circulated to Department Heads for comment as to disposal/retention of the road allowance. Department Heads provided the following comments and recommendations: Building: Retain - access to lakefront for possible recreation uses, drainage, emergency access Retain - area is wet, retain for drainage to Bass Lake Retain - access to Bass Lake, drainage should be investigated, adjacent lands to south located within Bass Lake wetland Retain - Township access to Bass Lake, possible recreation uses, drainage, emergency access Retain - drainage, access to Bass Lake, recreation uses Retain - access, recreation uses Engineering: Planning: Public Works: Clerk: Recreation: ,As noted in the above comments, the subject land provides access to Bass Lake and allows drainage from the surrounding wetland to the lake. It is therefore recommended that the portion of the unopened road allowance of Greenwood Avenue abutting 89 Greenwood Avenue, be retained. OMMENDATION S : 1 . THAT Report No. ADM2004-050 be received and adopted. 2. THAT the portion of the original unopened road allowance of Greenwood Avenue abutting 89 Greenwood Avenue, Lot 2, Concession 13, Township of Oro-Medonte be retained. 3. THAT the applicants be advised of Council's decision. Respectfully submitted, ~~... Jen ifer Zielenie . . let Administrative Officer - 2 - .. ,~UG-26-04 13:57 From:Hacker Gignac Rice 7053252081 T-052 P 01/02 Job-454 HGR . ..-.-- HACKER GIGNAC RICE The Law Firm of Hacker Gignac RJee Midland, Odilia & Penetanguisbene C(mtinuing the Practice of R. Bruce Waite. Q. C. BY FAX TO - 705-487~0133 August 26, 2004 Ms. Marilyn Pennicook, Clerk To'WI1srup ofOro-Medonte Box 100 Oro, ON LOL 2XO Dear Ms. Pennicook: RE: Request to Purchase Municipal LandIRoad Allowance adjacent to 89 Greenwood Ave, Township ofOro-Medonte on Bass Lake We have been consulted by Cynthia Hands in connection with her recent request to purchase that portion of municipal property that is adjacent to the land looated at 89 Greenwood Ave., Township of Oro-Medonte. I understand that Ms. Hands spoke to you regarding this request. Would you kindly provide me with the following infonnation: 1. What is the status of that portion of road allowance that is adjacent to the lands owned by Cynthia Hands? Is the road allowance an unopened and unassumed road allowance? Does it have any other status or designation under the Township's road system? 2. Will Ms. Hands be required to make a formal Application to stop up and close that portion of r()ad allowance? If so, would you kindly provide me with a copy of the Application package together with all requirements. 3. If a survey of the municipal road is required, is Ms. Hands responsible for arranging that surveyor will the Township make those arrangements? 4. Are there any potential municipal barriers to a conveyance of the land in question? ~...d H..c\:., J.D., Q.'c. Greg Rice BA.. LL..€!. Ted Siymans n.Se" I.!...B. ctlli&rinc Manners eA.. LL.8. Esther ...n....ohlll<.a~IJ a.!\., LL.B. John B~r'(\ L1..I}. John Gignoo B.A., I.L.~, Stanley Coben I.D.. LI..M. FrAnk Pi:zzit.tlli LL.B. !.I..M(Tax) Pe!i::r H.rte B.A.. M,A.. LL.B Andrew Mac LL.B. Donna Macfarlane I.I..B. Bwcc Waite Q.C.(SeQior Coun".,,!) ACldress: Phone: - 241 Wtst Street NOl1h, Ori1ho., OnUlno UV5C9 705.327.6655 Fax: 705.325.2081 Esther Armchuk.Ball 705.327.6656/ Esther@hgr.ca Susan Windcbank 705.327.6655/ SusanW@hgr.ca Web; www.hgJ..ca c. .AUG-26-04 13:57 From:Hacker Glinac Rice 7053252081 T~052 P 02/02 Job-454 2 II CII~ ~.wm:.t:..::mm I look f01W~d to receiving this infonnation as soon as possible. Yours very truly, ~~ ~vhJ(- gJiJ Esther L. Annchuk-Ball EAB:swi Copy: our client Phone (705) 327-6655 ex: 265 Fax (705) 325-2081 E-Mail Esther(Q}hgr.ca Website: www.hgr.ca . Page 1 of 1 httD:1I1 0.0.0.147 /output/Basemap _ MENOKE2448253299.jpg 11/15/2004 J?RINT:County of Simcoe Map printed on: Man Nov 15 12:55:502004 Disclaimer: This map is not a legal survey!. Comments: . httD://maps.countv.simcoe.on.calonpoint/onpoint County of Simcoe 77. ~. in. AVENUE Page 1 of 1 {II IOkm 11/15/2004 TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: ADM 2004-057 Committee of the Whole Jennifer Zieleniewski Subject: Department: Council Administration Christmas Lunch and Gift of C.ofW. Ham or Turkey Date: November 24, 2004 Motion # R.M. File #: Date: Roll #: I BACKGROUND: II In past years Council's generosity at Christmas has extended to the gift of a ham or turkey to each Township employee. In addition to these individual gifts, Council has hosted a Christmas Lunch at Horseshoe Resort, which has been a great success with all employees in attendance. The Administration Centre and Roads Yards are closed for the afternoon the lunch is held. Fortunately Horseshoe Resort allows for a "snow" date for the lunch to accommodate plow operators in the event of bad weather. The Oro-Medonte Community Arena continues to operate with a skeleton staff. AL YSIS: Council allocated $5,300.00 during the 2004 budget deliberations to cover the costs associated with the gift of hams and turkeys and the lunch at Christmas. It is therefore recommended that Council authorize the purchase of a ham/turkey for each Township employee and that arrangements be made to hold the Christmas Lunch at Horseshoe Resort. II RECOMMENDATION(S): I~ 1. THAT Report No. ADM 2004-057 be received and adopted. 2. THAT Council authorize the purchase of a ham/turkey for each Township employee and that arrangements be made to hold the Christmas Lunch at Horseshoe Resort. Respectfully submitted, C\ ",..\/ Je~iif Zi leniewski C~f ts.. inistrative Officer ORO-MEDONTE RECREATION TECHNICAL SUPPORT GROUP MINUTES Thursday, November 4th, 2004 @ 7:00 p.m. Oro-Medonte Administration Centre Chair: Councillor Paul Marshall called the meeting to order at 7:00 p.m. Present: Mayor Neil Craig, Councillor Paul Marshall, Councillor Dan Buttineau, Ian Hunter, Bob Gregory, Lynette Mader. Staff Present: Chris Carter (Recreation Co-ordinator) 1. Adoption of Agenda for Thursday, November 4,2004: Rec - 01 Moved by Mr. Gregory, Seconded by Mr. Hunter It is recommended that the Agenda for the Oro-Medonte Recreation Technical Support Group meeting of Thursday, November 4, 2004 be adopted as printed and circulated. Carried. 2. Disclosure of Pecuniary Interest: None. 3. Adoption of the Thursday, October 7, 2004 Minutes: Rec - 02 Moved by Ms. Mader, Seconded by Mr. Hunter It is recommended that the minutes of the Recreation Technical Support Group Meeting of October 7, 2004 be adopted. Carried. 4. Deputations: None 1 5. Unfinished Business: a) Rec - 03 Moved by Mr. Hunter, Seconded by Ms. Mader It is recommended that the Draft Policy re: Funding of Capital Park Improvements be received and that staff bring back a revised copy. Carried. b) Rec-04 Moved by Ms. Mader, Seconded by Mr. Gregory It is recommended that the Draft Policy re: Security Deposit of Township facility rentals be received and adopted. Carried. 6. Correspondence: None. 7. Co-ordinator's Monthly Report: Verbal Update re: Draft 2005 Winter Programs Public Meetings re: Community Halls Accessibility Upgrades re: Community Halls 8. Other/New Business (Information or request for future information): None 9. Questions: None. 10. Adjournment: Rec - 05 Motion by Mr. Hunter, Seconded by Ms. Mader It is recommended that we now adjourn at 8:19 p.m. Carried. Next Meeting: Thursday, December 2nd @ 7:00pm 2 TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: FD - 2004 - 11 Members of Council Joe Casey, Director of Fire & Emergency Services Subject: Department: Council JEPP Funding Fire and Emergency Application, Back-Up Services C.ofW. Generator, Alternate Date: Nov. 18, 2004 Emergency Operations Center Motion # R.M. File #: Date: Roll #: BACKGROUND: In October 2003, a project planning worksheet was completed for JEPP funding Uoint emergency preparedness planning), applications, for items that would help enhance the capabilities of the existing Emergency Operations Centre (EOC) and an alternate EOC, to comply with the recommendations from the Emergency Measures of Ontario. It would also give the members of the Community Control Group the necessary tools to effectively, without interruption, manage a major emergency should one be declared. The original application was not accepted. Subsequently, notification was received from the Ministry of Community Safety and Correctional Services that additional funding had become available and the Township was requested to confirm continued interest in the project. -2 ANAL YSIS: Upon investigation of our existing alternate EOC, located at the Municipal offices, at 148 Line 7 South, it was determined that the existing stand by generator was inefficient. This was evident during the 2003 blackout. The original JEPP application included a quote from Orser Technical, dated October 27, 2003, for a 75 KW 120 / 208 natural gas fueled back up generator for the cost of $45,000.00, plus taxes. This generator would provide the necessary power required to fully function during a power interruption. Upon further investigation, it was determined that the October, 2003 quote would not cover the expense for a 2005 installation and the necessary natural gas hook-up costs estimated at $5,000.00. The breakdown for the JEPP Funding, for the back-up generator, is as follows: . JEPP funding places limits on the amount of funding available for certain projects. The maximum funding available for emergency generators is $10,000.00 . The Municipality would be responsible for the remaining costs, estimated at $45,000.00. The final project invoice to the Ministry for the $10,000.00 funding must be submitted by March 31,2005. RECOMMENDATION S : 1. That Report No. FD- 2004-11 be received and adopted. 2. That Council authorize staff to proceed to call for tenders for this project. 3. That the expenditure by the Township for a back up generated be committed to the 2005 budget (fspe~::'Y submitted, i l Dir or of Fire and Emergenc~ Services ... .' '" TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE PW2004-08 Jerry Ball Subject: Department: Council Security Perimeter at the Public Works C. of W. L.-- African Church Date: ~5 October 4, 2004 Motion # A.M. File #: A20-13909 Date: 6ct i3 i Q()Q'f Roll #: BACKGROUND: The Oro-Medonte History Committee has requested Council to consider some type of barrier to be placed around the African Church. This request comes as a result of a motor vehicle accident on March 24, 2004, in which a vehicle left the road, resulting in considerable damage to the front of the Church. This has been the second incident involving a vehicle causing structural damage to the Church. The History Committee has suggested that field stones, approximately two feet high, be placed five to six feet apart as a security perimeter along the road allowance to discourage thieves and "out of control" vehicles from further damaging the Church. A field survey was completed to determine the property lines along Line 3 North and the Old Barrie Road. Once the survey was completed, a site visit was held with Ms. Jennifer Zieleniewski, C.A.O., and Mr. Jerry Ball, Public Works Superintendent, to decide on field stone or barrier placement. It was determined from the survey that there was only approximately eight to nine feet available to place field stones at the front of the Church, which would create a safety hazard or encroachment on the road allowance. It was then decided to explore the possibility of erecting a heavy type of rod iron fence to keep within the historical approach, as well as to provide security. Simcoe Fence Company from Elmvale was contacted to provide a sample of the fencing and a cost estimate for supply and installation. ~ . ~ ANALYSIS: Attached for Council's perusal is a spec sheet from Simcoe Fence outlining the fence dimensions, which includes an archway that will be located in front of the Church door. This fence is a heavy industrial black iron fence that will be 36 inches high and mounted on 2%" x 2%" square posts placed in concrete, The fence will be erected 100 feet along Line 3 North and 100 feet along the Old Barrie Road frontage to secure the building. The quotation for materials and labour totaled $13,500.00, plus GST. As this was not included in the 2004 Budget deliberations, it is therefore recommended that the request for fencing be considered during the 2005 budget deliberations. II RECOMMENDATION(S): 1. THAT Report No. PW2004-08 be received and adopted. 2. THAT the request for a security barrier atthe African Church be considered 'during the 2005 budget deliberations. 3. AND THAT the Oro-Medonte History Committee be notified accordingly. Re~" ~,P tfully submitted, 1~J& .. ~ :Jerry Ball f;Y~ Public Works Superintendent ~~o m .11 (O~ U 0;6 0 :--- - 2 - ~ \ I ~ ./ (/'7 ~__ ./' . ........c;./ P .r l I ( , :L... ..~ ~-CIOICIIIW_ ...v~ " . ~~--<:..-</'-L '.~~/~~ TROJAN ZWX2'h' 8'ID POSl . -'#' .~~~ ~ ~ I:}. ~ .N;1.'~. ; V.i. . ""'. "",.. ,- ~.;~: v.... ~.;:r TOWNSHIP OF ORO-MEDONTE REPORT " Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE PW2004-09 Jerry Ball Subject: Department: Council Tender Results for: Public Works C. of W. Contract No. PW2004-17 - Snow Date: Removal at the Administration November 16, 2004 Motion # Centre and Community Arena A.M. File #: for the Winter Seasons of 2004- F18-14104 Date: 2005,2005-2006,2006-2007 Roll #: Contract No. Fire 2004-02- Snow Removal for the Winter Seasons of 2004-2007 at the O.P.P. Building and Moonstone Fire Hall ~I BACKGROUND: II Advertisements for the following Tender Contracts were placed in the Barrie and Orillia Newspapers and were opened at the Administration Centre on Monday, November 8,2004 at 2:00 p.m., with Jerry Ball, Public Works Superintendent, Joe Casey, Fire Chief, Councillor Paul Marshall, and Janette Teeter, Clerk's Assistant, in attendance: Contract No. PW2004-17 Snow Removal at the Oro-Medonte Administration Centre and Oro- Medonte Community Arena for the Winter Seasons of 2004-2005, 2005-2006, 2006-2007 Contract No. Fire 2004-02 Snow Removal for the Winter Seasons of 2004-2007 at the O.P.P. Building and Moonstone Fire Hall ANAL YSIS: The results of the tender contract opening for Snow Removal at the Oro-Medonte Administration Centre and Oro-Medonte Community Arena for the Winter Seasons of 2004-2005,2005-2006,2006- 2007 are as follows: ADMINISTRATION CENTRE Ron Burton and Sons $3,400.00 $3,600.00 $3,800.00 $756.00 $11,556.00 Orval E. Hutchinson $3,350.00 $3,650.00 $3,950.00 $766.50 $11,716.50 Parklawn Construction $6,137.50 $6,628.50 $6,959.93 $1,380.82 $21,106.75 COMMUNITY ARENA Ron Burton and Sons $4,500.00 $4,700.00 $4,900.00 $987.00 $15,087.00 Orval E. Hutchinson $3,350.00 $3,650.00 $3,950.00 $766.50 $11,716.50 Parklawn Construction $7,075.00 $7,641.00 $8,023.05 $1,591.73 $24,330.78 It is recommended that the tender from Ron Burton and Sons be accepted at a low tender amount of $11,556.00 (incl. G.S.T.) for the Administration Centre for the winter seasons of 2004-2007, and the tender from Orval E. Hutchinson be accepted at a low tender amount of $11,716.50 (incl. G.S.T.) for the Arena for the winter seasons of 2004-2007. The results of the tender contract opening for Snow Removal for the Winter Seasons of 2004-2007 at the O.P.P. Building and Moonstone Fire Hall are as follows: I CONTRACT NO. FIRE 2004-02 SNOW REMOVAL O.P.P. BUILDING Ron Burton and Sons $4,108.80 $4,108.80 $4,108.80 Included $12,326.40 Lawlor Haula e Ltd. $6,313.00 $6,313.00 $6,313.00 Included $18,939.00 Donald Woodrow $1,800.00 $1,800.00 $1,800.00 Included $5,400.00 - 2 - MOONSTONE FIRE HALL Ron Burton and Sons $3,766.40 $3,766.40 $3,766.40 Included $11,299.20 Lou Mason $1,225.00 $1,225.00 $1,225.00 $257.25 $3,932.25 It is recommended that the tender from Donald Woodrow be accepted at a low tender amount of $5,400.00 Onel. G.S.T.) for the O.P.P. Building for the winter seasons of 2004-2007, and the tender from Lou Mason be accepted at a low tender amount of $3,932.25 (inel. G.S.T.) for the Moonstone Fire Hall for the winter seasons of 2004-2007. RECOMMENDATION S : 1. THAT Report No. PW2004-09 be received and adopted. 2. THAT the tender contract for Snow Removal at the Oro-Medonte Administration Centre be awarded to Ron Burton and Sons for a total amount of $11,556.00 for the winter seasons of 2004- 2007. 3. THAT the tender contract for Snow Removal at the Oro-Medonte Community Arena be awarded. to Orval E. Hutchinson for a total amount of $11,716.50 for the winter seasons of 2004-2007. 4. THAT the tender contract for Snow Removal for the Winter Seasons of 2004-2007 at the O.P.P. Building be awarded to Don Woodrow for a total amount of $5,400.00. 5. THAT the tender contract for Snow Removal for the Winter Seasons of 2004-2007 at the Moonstone Fire Hall be awarded to Lou Mason for a total amount of $3,932.25. 6. AND THAT the respective Contractors be notified accordingly. Resp~tfully submitted, /" y I. t/ f / eVi!1{lltL ~ Ii'deny Ball . ~PUbhC Works Supenntendent - 3 - Committee of Adiustment Minutes Fridav November 12, 2004, 9:30 a.m. In Attendance: Chairman Dave Edwards, Member Lynda Aiken, Member Allan Johnson, Member Michelle Lynch, Member Garry Potter, Senior Planner Andria Leigh and Junior Planner/Acting Secretary-Treasurer Andy Karaiskakis. 1. Communications and Correspondence Correspondence to be addressed at the time of the specific hearing. 2. Disclosure of Pecuniary Interest None 3. HearinQs: 9:30 Glenn Bidwell Conc. 5, Part Lot 9 (Oro) 2085 Line 4 N. 2004*B-51 In Attendance: Mr. & Mrs. Bidwell, owners BE IT RESOLVED that: Moved by Lynda Aiken, seconded by Michelle Lynch "That the Committee hereby Defer Consent Application 2004-B-51 to allow favorable comments to be received from the Roads Department. .... .Carried." Committee of Adjustment-November 12, 2004 Page 1 9:40 Joyce Elizabeth McLean ConcA, West Part Lot 15 (Oro) 1472 15/16 Sideroad West 2004-B-52 In Attendance: Mr. & Mrs. McLean, owners, Mrs. Caldwell Acting Secretary-Treasurer read letter from Christine Gutmann, Environmental Planner, County of Simcoe, dated November 11, 2004 verbatim to the Committee members and those present in the audience. BE IT RESOLVED that: Moved by Garry Potter, seconded by Allan Johnson "That the Committee hereby Approve Consent Application 2004-B-52 subject to the following conditions: 1. That three copies of a Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant pay $ 2,000.00 for the lot created as cash-in-lieu of a parkland contribution; 4. That the applicants verify that the sewage system meets the minimum required setbacks as per Part 8 of the Ontario Building Code; 5. That the applicant apply for and obtain a re-zoning on the severed land to accurately reflect the residential land use; 6. Favorable comments from the Roads Department be received for the severed lot; and, 7. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. .....Carried." Committee of Adjustment-November 12, 2004 Page 2 9:50 Alexander Rocke & 2004-B-49(Revised) Barbara Robertson Cone. 1, North Part Lot 38, South Part Lot 39 (Oro) 3015 Penetanguishene Road In Attendance: Barbara Robertson, owner Acting Secretary-Treasurer read letter from Christine Gutmann, Environmental Planner, County of Simcoe, dated November 11, 2004 verbatim to the Committee members and those present in the audience. BE IT RESOLVED that: Moved by Michelle Lynch, seconded by Lynda Aiken "That the Committee hereby Approve Consent Application 2004-8-49 as revised subject to the following conditions: 1. That three copies of a Reference Plan of the severed land prepared by an Ontario Land Surveyor be submitted to the Committee Secretary; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant pay $ 2,000.00 as cash-in-lieu of a parkland dedication; 4. That the applicants verify that the sewage system meets the minimum required setbacks as per Part 8 of the Ontario Building Code; and, 5, That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. . ....Carried." Committee 01 Adjustment-November 12, 2004 Page 3 4. Other Business -Adoption of minutes for October 14, 2004 Meeting Moved by Allan Johnson, Seconded by Lynda Aiken "That the minutes for the October 14th 2004 Meeting be adopted as printed and circulated .. .Carried." 5. Adiournment Moved by Allan Johnson, Seconded by Michelle Lynch "We do now adjourn at 11 :00 a.m." ... Carried." (NOTE: A tape of this meeting is available for review.) Chairperson, Dave Edwards Secretary-Treasurer, Andy Karaiskakis Committee of Adjustment-November 12, 2004 Page 4 TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. Bd2004-12 To: Committee of the Whole Prepared By: Ronald M Kolbe Subject: Department: Building Report Council October 2004 Building C. of W. Date: November 3, 2004 Motion # A.M. File #: Date: Roll #: OUND: BuildinQ Permit October 2004 Year to Date Update 2004 Number of 71 820 Permits Construction $ 4,957,176.00 $ 53,433,507.00 Value Permit Fees $ 39,305.00 $ 475,016.00 Part 8 Permit Fees $ 6,850.00 $ 93,309.00 1, 20 Single Family Dwelling sets the total to-date at172 2, Building Permits and sewage system revenue for 2004 is on track. ECOMMENDATION S : 1. THAT Report No, Bd2004-12 be received. Respectfully submitted, I? -4L-rJ J!j{ Ronald M. Kolbe, CBCO, AScT, MAATO Director of Building/Planning Development C.A.O. Comments: Date: C.A.O. - 2 - Permit Summary Township of Oro-Medonte From 2004/01/01 to 2004/10/31 Totals ~'L. ~T "TTI ---:rTT.:.:~ Construction Type Outstanding Complete Deficient Cancelled Permits Value Fees ACCADD 3 0 0 4 $40,000.00 $580.18 ACCBLDG 37 7 2 0 46 $1,279,700.00 $11,017.00 ACCDEM 0 0 2 $0.00 $100.00 ACCREN 0 2 0 0 2 $12,000.00 $150.00 ADDITION 0 0 0 $48,048.00 $409.00 AGR 7 2 0 10 $206,163.00 $2,131.00 AGRDEM 0 0 2 $0.00 $50.00 ChangeUse 9 29 0 0 38 $0.00 $1,700.00 COM 4 0 0 5 $122,500.00 $987.00 COMADD 2 0 0 0 2 $3,045,000.00 $24,377.00 COMREN 4 0 0 5 $352,000.00 $2,285.00 DECK 44 20 0 0 64 $263,275.00 $6,319.00 DEMOLITION 15 6 0 0 21 $0.00 $750.00 FIREPLACE 0 0 2 $0.00 $100.00 GARAGE 11 7 0 19 $277 ,200.00 $2,019.00 IND 2 0 0 0 2 $549,505.00 $4,434.00 MISC 15 3 0 19 $42,500.00 $950.00 MRES 11 0 47 0 58 $3,475,600.00 $33,102.00 POOL 21 9 0 0 30 $384,745.00 $1,700.00 PORCHCOVER 4 0 0 0 4 $35,970.00 $437.00 PUB ADD 0 0 0 $3,500.00 $200.00 PUBREN 0 0 2 $47,000.00 $343.00 RENOV AnON 4 0 6 $60,500.00 $550.00 SEPTIC 124 14 79 218 $173,098.00 $53,900.00 SFD 132 4 36 0 @ $40,554,265.00 $318,125.00 SFDADD 35 2 0 38 $1,393,826.00 $12,109.00 SFDDEM 4 8 0 0 12 $0.00 $2,367.00 SFDREN 18 5 0 24 $967,190.00 $8,417.00 SHED 2 0 0 3 $13,000.00 $325.00 SIGNS 2 0 0 0 2 $9,000.00 $150.00 SUNROOM 3 0 0 4 $77,822.00 $702.00 Tent 2 0 0 0 2 $100.00 $100.00 520 126 171 3 820 $53,433,507.00 $490,885.18 Tuesday, November 02, 2004 For Period from Thursday, January 01,2004 to Sunday, October 31,2004 Page 1 of 1 Permit Summary Township of Oro-Medonte From 2004/10/01 to 2004110/3L Totals ~ " -, -.------- '" , . IT ~ Construction Type Outstanding Complete Deficient Cancelled Permits Value Fees ACCBLDG 5 0 0 0 5 $94,400.00 $892.00 AGR 0 0 1 0 $5,000.00 $150.00 ChangeUse 2 0 0 0 2 $0.00 $0.00 DECK 2 0 0 0 2 $13,000.00 $100.00 DEMOLITION 3 0 0 0 3 $0.00 $100.00 FIREPLACn 1 0 0 2 $0.00 $100.00 GARAGE 0 0 0 $20,000.00 $0.00 PUB ADD 0 0 0 $3,500.00 $200.00 SEPTIC 20 0 0 0 20 $0.00 $5,100.00 SFD 20 0 0 0 @) $3,997,340.00 $31,571.00 SFDADD 6 0 0 0 6 $180,000.00 $1,627.00 SFDDEM 0 0 0 $0.00 $50.00 SFDREN 4 0 0 0 4 $641,836.00 $4,801.00 SHED 0 0 0 $2,000.00 $100.00 Tent 2 0 0 0 2 $100.00 $100.00 -........-....----..--..----... .._.._._m~_._._..._.___..___._..._.__.____...____._..._..--.--.-..-------..--...-.~_.---_.._....-...-....-.-.------.-.--.---....----...--.-------....---.--...--..--.....-..-- 69 0 71 $4,957,176.00 $44,891.00 Tuesday, November 02, 2004 For Period from Friday, October 01,2004 to Sunday, October 31, 2004 Page 1 of 1 8uildinQ Definitions ACCADD ACCBLDG ACCDEM AGR AGRADD AGRREN C'langeUse C0M COMAOD COMDEM COMREN DECK DEMOLITION FIREPLACE GARAGE INDADO MISC MRES POOL PORCHCOV Covered Porch PUB Public Building SEPTIC New Septic System SFD Single Family Dwelling SFDADD Single Family Dwelling Addition SFDDEM Single Family Dwelling Demolition SFDREN Single Family Dwelling Renovation SHED SIGNS SUNROOM Accessory Building Addition Accessory Building Accessory Building Demolition Agricultural Building Agricultural Building Addition Agricultural Building Renovation Septic - Change of Use Commercial Building Commercial Building Addition Commercial Building Demolition Commercial Building Renovation Industrial Addition Miscellaneous Multi-Residential