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11 17 2004 Council Agenda TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, NOVEMBER 17, 2004 TIME: 7:00 P.M. ......................................................................................................... 1. OPENING OF MEETING BY THE MAYOR 2. PRA YERlCONTEMPLA TION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of November 3,2004. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: a) 7:00 p.m. Linda and Rae Pfrimmer, re: 2034 Ridge Road. 10. CONSENT AGENDA CORRESPONDENCE: a) Grillia Public Library Board, minutes of September 22,2004 meeting. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Report No. ADM 2004-56, Jennifer Zieleniewski, CAO, re: Physician Recruitment. b) Deputy Mayor Hughes, re: Council/Committee Tracking. 13. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole Meeting, November 10,2004. b) Minutes of the Planning Advisory Committee Meeting, November 8,2004. 14. COMMUNICATIONS: a) Joyce Fox, Director, Simcoe County District Health Unit, correspondence dated November 1,2004 re: Enforcement of Smoke-Free By-Laws in The Township of Oro-Medonte. 15. IN-CAMERA: a) Jennifer Zieleniewski, CAO, re: Legal Matter. 16. BY-LAWS: a) By-Law 2004-125 b) By-Law 2004-126 c) By-Law 2004-127 d) By-Law 2004-129 Being a By-law to authorize the execution of a Tax arrears extension agreement (Roll # 4346-010-004-00100). Being a By-law to authorize the execution of a Tax arrears extension agreement (Roll # 4346-020-008-01200). Being a By-Law to Appoint Municipal Fire Inspectors. Being a By-law to amend the zoning on lands within Concession 8, East Part of Lots 12 and 13, 51 R-14221, Parts 1 and 2, 51R-31772, Part 1 (Medonte) now in the Township of Oro-Medonte (Strimas - Roll # 43-46-020-005-08700-0000). 17. CONFIRMATION BY-LAW NO. 2004-128 18. QUESTIONS AND ANNOUNCEMENTS 19. ADJOURNMENT 1 '* .. ~ <i v"-,,, ; " 1 / ~ ~ /Yl,jJ ~J ~ ?7jiX, . f'vJ Uf1 u-.J \ ~ J ;<~ ~c/ L ~ p-fr; M M~ ~L~ & ~ 1)1jt(t ;;It 'J())~[ R,~e W, -;d \/I('O/{ 6L, ft-: ~. /~ J ~ ff-<- w6 ~ if(;;;6- ~ I~h (--f~~r~) 1 c I . .?<-.~ ~ J .' 7 ~~7J' u~ . . :1 : .' ~j--r;i2( ^ ~;15' di, , ~ ,~/( . ~ ~ \ ,,' f? ;tjcL i '/ df:i" '~) '_Jft!! '~J/f .~ ~Ju+L~~4~ / ~. () .; . J,: ' .~.-/ " . ---- ( ~~ ;;t) ~J (j . I ~".:J ~j / ~ .,..J~ ~ Y^- ' rL ~IJ ~ ." ,~"~ '~~76 , _ _~ lpfl~ ~ ( , ) rd'~' ~ ~' ~. ~J)f\.. jlb'~ ~. - /, ' ~Jc ) ~ d1~ ~. ..._....... 'rZ' \ (!-11'-- I' IJ 'i ~~ . ~A, ~,~ ~ (!f(/~ ~' . ~ ,jW2 " - ~ dL ~' dL, ,..,) 1!J ~o r: ~ ," f~ ~ 1 Is? ~. ~ r, ::r M JJ . ~~G . ' v J I ~ vLc ~ . , vl ~(LJ '--I ~ " A f'V{/J ~ " y .p/.' (\Jl" fc~~ ~. ~,1l1~Jt , ( yl~~,~s~l~'~ \ ~' ,~,;fs \, IY ~ \ . '/, ./<A.~ (J~ ~, ,1. ,~ J'-"^-...e.)i' 0,;L f ~ ~ fr~ ' i /~ No. dOO - --t~, ' /-~ t~ ~ ,~~).~ ,'~ ,~~~ . ,~~~-1 ~.~ "~ l( (uv- ;r. " ~. ~ if-[ . v, . ' J r1 \?{;~~ '. V ~~~ ,I p{c;~ IN,.. ". ,',' ~ " JU >- 1L ~ ~ ~ ~ '/" 76 Pi' ~ Jr~ ~ ~ ~. ~;;b'c .~~. jLV G.~. ~u. ,\ ~ ~ f:j:;eh ~l. J'- r. ~ ~ ~ ~ 1-1'" I'} ~<fL/~ ~ . \!L-. '. ~fQ~j ~ ~ J/' ~J;;) -- ~~ ~ ..~ ~.. ?{(; ~/4A ,} " , ' ~dG-~' ~r;1{. <jL !~~ 1. ~ ~-e~.rl;~ , 1 Jv /-auf J . i fl . ' _;:;6s-' . c 1.1 .I/~vC.- ...-<-^ 'Y'-~' r ~(/tV0-- ~- \ =;f;" c:I'L.. , . dJ~ ~~. ..04 c./U ... A ryL. _ . .' y( ~_. ~ 'iJL Atjl , ~ ~ 0 U .1. ". I . ~f - - 1L ."~~ .;~ 1 ~..d~~' -jS'jft ' ~ L ,7 . ~ ! . ~ . ~r~l' .4d ~~~-v , (JUl' ~ 0/ ~" - JL.~J W0~" ~.. t JL~ ~~ '. ~J$~~" ....~~ ~77~ _ ' ~~)~,~. . ~J tdv- :t . . ~ ...,. . q ,f.. ---- / j/ ) j /" / ~JL~ } J~ '11~ D\!1~ ~ ) ~0 ... IY <:::- J-f'- ~ ;rtLJ ~~~/kJ ~ ~ . ~ ~-vJ) J b ~ ~ .' ) <!~. . J ' . JJ ~ (jM~'1f: ' ~ ? , ;;t:;;L~~" { ~, ~ if- . . . ~ rj ~ G~~ ~ c<~J. ~.. j~ Jh:tt Jk ~~ J 10-" L 1~~ I ~j ! \\)~ - \ ORILLIA PUBLIC LIBRARY BOARD MINUTES OF SEPTEMBER 22. 2004 MEETING A regular meeting of the Library Board was held in the Children:s Services Department of the Library commencing at 7:03 p.m. PRESENT - BOARD - C. Dowd, Chair; J. MacDonald, Vice-Chair; L. Beresford; C. Couper; J. Crawford; C. Garland; F. Kreisz; P. Spears - STAFF - M. Saddy, Chief Executive Officer S. Campbell, Director of Children's & A/V Services T,Chatten,Recorder ABSENT - J. Francis DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None CONSENT AGENDA The Board was very enthusiastic about the attendance at the Summer Readers' Club, and expressed their thanks to all the staff for their efforts in running such a successful program. MOTION #2004:29 Moved by C. Couper, seconded by J. Crawford that the consent agenda of the September 22, 2004 meeting be adopted. CARRIED REPORT OF FRIENDS OF THE LIBRARY F. Kreisz highlighted a report distributed of the August 30 meeting of the Friends. The Friends had commented that at recent events they had attended many questions were asked about the plans for a new library, showing community interest in the project. REPORT OF BOARD COMMITIEES AND REPRESENTATIVES Community Relations - Ontario Public Library Week is to be held October 18 - 23 with Board involvement at various events. The Board Chair has received an invitation to this year's Volunteer Service Awards and asked if anyone else would be interested in attending the ceremony. The TD Canada Trust Bank has donated $500 to be used for Children's Services furniture to which the bank received a large thank you card from children who participated in the Summer Readers' Club. Strategic Planning - A revised Action Plan was distributed at the meeting which was reviewed by J. MacDonald. The Committee met to discuss the Plan and initiatives were established to meet these goals along with timelines to be completed. \()~ -~ MOTION #2004:30 Moved by J. Crawford, seconded by C. Couper that the Orillia Public Library Board accept the Action Plan arising from the Strategic Plan. CARRIED Building Steering - The Board was given an update of meetings held and discussion of future meetings with 2 options for building sites and drawings provided to outline the pros and cons of each. The Building Steering Committee is looking for a new chair to head the committee. BOARD DEVELOPMENT Module 7: Policy was presented by Cathy Dowd with some key points highlighted and discussion with members of the Board. The main issue of discussion was whether or not this section reflects the Library Policy Manual. It was pointed out that the present manual does need to be updated and sections of it should be reviewed at each board meeting. The next section of the Orientation Kit to be reviewed will be Module 8: Planning presented by John Francis. NEW BUSINESS Federation of Ontario Public Libraries - A presentation provided by Southern Ontario Library Service was viewed by the Board with discussion following this. MOTION #2004:31 Moved by J. MacDonald, seconded by J. Crawford Whereas all public libraries are stronger when they act collectively, and Whereas all public libraries lack the essential research required to understand our changing consumer, and Whereas all public libraries would be well served by a provincial marketing campaign, and Whereas we lack a clear voice for Ontario's public libraries, We, the Orillia Public Library Board endorse the creation of the Federation of Ontario Public Libraries in order to strengthen our Library, and all public libraries across Ontario, and choose to be a founding member of the Federation and agree to the annual membership fee of $1500 for 2005. CARRIED Committee Meetings - Meetings to be scheduled to discuss any issues that may need to be included in budget deliberations. Finance Committee to meet Tuesday October 12 at 4:30 p.m. Personnel Committee to meet Tuesday October 19 at 7:00 p.m. Planning Committee to meet Thursday September 30 $)<\ -3 Institutional Membership- MOTION #2004:32 Moved by C. Garland, seconded by J. MacDonald that the OriIlia Public Library Board authorize an institutional borrowing agreement for The OriIlia Museum of Art & History. CARRIED MEETING EVALUATION The June 2004 meeting evaluation was reviewed and a form distributed for the evaluation of the September meeting. Adjournment at 9:39 p.m. moved by J. MacDonald BOARD CHAIR CHIEF EXECUTIVE OFFICER \$C\-'-\ REPORT OF THE DIRECTOR OF CHILDREN'S AND AUDIO VISUAL SERVICES REFERENCE Reference Questions: September 2004 September 2003 344 383 September saw a decrease of twelve per cent in the number of reference transactions handled by children's services staff. The number of people using the computer increased by forty per cent this month over computer use in September 2003. The new Dell computers do seem to be making an impact, as we do not have as much down time. The number of teachers and home school families asking for book collections continues to be a service in demand with twenty-three collections gathered for teachers this month. PROGRAMS Two special programs were offered this month. We celebrated the addition of the Albino Gecko at the "Meet the Dragon Program". We used this program to raise money to help in the purchase of the Gecko. Kelly Smith arranged for a staff member from Critter Cove who raises lizards to speak at the program. The children enjoyed meeting all the lizards and, and making dragon egg magic. The children also chose a name by entering ballets with their choice of name. The winning name is a combination from three ballet forms. Lucas Rowland chose Dragula and Becky Lee and Rachael Mochulla both chose Princess; we combined the two names and welcomed Princess Dragula. "Extreme Knights" was also hosted by Kelly Smith. Children who attended this program won it as a prize for reporting on their reading as part of the Summer Reader's Club (this was a coveted prize). A great time was had by all as the knights who jousted to test their ability, skill, and agility as they worked towards top scores for their team. A new set of programs began registration. All of the programs filled up within a week, with the Caregivers and Preschool Stories filling up in two days of registration. Lee Kelly began the fall session of Family Storytime. This is a drop in program on Saturday mornings for families. A number of parents have commented on how much they appreciate having a program that does not require registration. We offer this program in the fall and spring to coincide with the most popular Farmers' Market times. \oC\ -5' "Paws for Reading" is proving to be a very popular program with children, parents, and the dog owners. A number of the children have been in the program since the beginning and have shown extreme improvement. One child hated reading and was reading well below grade level. The child is now reading, still below grade level but much more fluently and with enjoyment. The child's mother has told us that the enjoyment of reading continues at home. A number of sessions have been added for "Paws for Reading". We have an after school time every other Tuesday, an evening session every other Thursday and a Saturday afternoon session every other week. PROMOTION AND PUBLICITY Book displays this month included Paws to Read, Back to School, Thanksgiving and Halloween. A fall programming brochure was produced. STAFF A Children's Services staff meeting was held this month to discuss reserve procedures, internet update, and other departmental concerns. MONTHLY REPORT DIRECTOR OF INFORMATION SERVICES SEPTEMBER 2004 \()~ -\0 Jayne, our Community Relations person, helped organize the Volunteer Fair that was held at City Hall on September 21 st. It was well attended and 50 volunteer applications were given out. As a result, Jayne has three new volunteers who are willing to deliver to nursing homes and one who will deliver to shut-ins. Three students have volunteered to do their 40 hours of volunteer work at the library. She has had five new volunteers that she is training to do shelving. She has sent letters and poster to all high schools to recruit, as well as posting information at the opp stores, Big Cedar Estates, Silver Creek Estates etc. The Volunteer Fair committee has decided to run the fair again next year, since it was such a success and Jayne has agreed to continue on with the committee. Joanna Rolland is making quick progress with indexing the Don Hunter scrapbooks and is creating a database for sources that the library might contact for grants when the new library is built. There were 228 hours contributed by volunteers in September up from 195 hours in August. Our "float" page that I hired in August is working out very well and she is shelving non- fiction books one night a week to help with the backlog. Jayne also took the library display to Senior's Days on September and over 100 people took brochures. Programmes on Scrapbooking and the Fish Weirs were well attended. Nayiri Garabedian, our co-op student from ODCVI, has been job shadowing in circulation, children's and information services and has been completing small tasks for each department. She will complete her job shadowing with Technical Services and then start on some larger projects that we have set aside for her. Staff visited Innisfil Public Library to see how they had implemented PC Reservation, a PC management software package that will allow patrons to book a computer for the Internet and LPT:One, software that would allow us to control printing from the Internet, prevent waste paper and catch the many copies that patrons now take without paying for them. This software has been requested in the 2005 budget and there is a possibility that the city would purchase it and lease it and the two new computers it requires back to the library over five years. The estimated cost would be an additional $2384 per year. Information Orillia is formulating a number of grant proposals for funding and received $5000 from Casino Rama, to bridge the financial shortfall. The first round of materials have been received from SOMP (Southern Ontario Multilingual Pool) that we have joined. We will receive books and videos in Polish, German, Chinese, and Spanish. They will be rotated twice a year. These languages can be added to, however, space for the materials is at a premium. \ ()~ -l TECHNICAL SERVICES REPORT SEPTEMBER 2004 Circulation The new printers and 1 scanner were installed at the Circulation Desk in September. The printers, using thermal ink jet are much quieter and quicker than the previous ones, with more legible type. The scanners are lighter and quicker to read the barcodes, but one was damaged, so only one was installed. The other is awaiting a replacement part. Technical Processinq Kelly Smith started working on some collection management projects for Technical Services in September. Her first big effort was separating the Science Fiction from the Fantasy collection on the Fiction room shelves. Books needing re-Iabelling and lor repair were dealt with, and a number of little-used or very old and damaged items were withdrawn. Kelly also collected books in series together, since a number had some titles classed as science fiction and others as fantasy. (When the Fantasy collection was started, earlier books that had been classed as Sci-Fi were not re-catalogued). This division and clean up has made the collections much more accessible and we hope that books which had been overlooked will now be enjoyed by our patrons. REPORT OF CHIEF EXECUTIVE OFFICER FOR SEPTEMBER 2004 \ CJ~ .~~ Jan-Sep 2003 149483 7780 171 961 1254 ................................................................................j$.$64~. CIRCULATION OF MATERIALS PRINT Books Periodicals Maps, Gov't.Publications, Pamphlets, Pictures Interlibrary Loan - Borrowed .1 ~t~rlibr,~ry. L.?:~.~.~.~~~~~~.... .......... ....... IT.O....,.."..... f').R'NT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : ~.:;: ::. )~~~ ~ D ~.:.: ~. ;" ~., ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i ~ ~ ~ i ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ H ~ ~ ~ ~ ~:: ~: ~::: ~: ~:;::::::::::':'" Jan-Sep 2004 146228 7243 305 935 1589 . .. ........... I .1gp$P~ NON-PRINT CD-ROMs 376 431 Equipment 59 58 Framed Art Reproductions 5 31 Microfilms ILLoan - Borrowed 175 186 Microfilms ILLoan - Loaned 0 0 Multi-Media 165 74 Other Materials 17 40 Other Materials ILLoan - Borrowed 9 8 Other Materials ILLoan - Loaned 1 5 Sound Recordings 12558 12657 Talking Books ILLoan - Borrowed 18 36 (and Books-on-Tape) - Loaned 33 33 Videos and DVDs 27207 25514 Videos and DVDs ILLoan - Borrowed 18 31 Videos and DVDs ILLoan - Loaned 52 105 .;tQtAIW.N~N~PR'.Nre.......:..H.......:...............:........................ ..........:.......: ..... ......:::...................... :A!Q~$;{................~$.2Qij $~Np...J1QrA4..p~RyP..4Al1QN.....:.........:.............. ...........<................; ...........:.......:...:.. .~Q:~M~.............~~$.$P~ SERVICES REFERENCE TRANSACTIONS Adult Children E-Mail/Mail/Fax Requests Extended Computer Help Readers' Advisory I.T..O...TA............................... ................................. .................................. ..........~.L........................... ............................................................. INTERNET/COMPUTER USE Adult Children Online Product Logins Frost Scrapbook Web Page Visits ItO"fAp. ........... ............ ............ ......... ... ........... ... ..... .. ........ ,"... ............ . ............ . ............ . ............ . 16029 4198 70 1490 2348 ........................................241.30:...... ..... ........... '..,........................ 16408 3627 1838 371 20792 ......................................................................U......................4i3ojfi . .. '. ... ................ 15049 3967 59 1116 2258 .....~~4.4ijl 15429 3676 3017 603 9782 . . . . . . . . . . . . . . j . . . . . . .. .... :........32.5.07. . '.... ... .. . . . . . . ... . - .. '..... . ,-..... . ... . . . . . . . . . . . . . . . . -. . ......... ..................... Jan-Sep Jan-Sep 2003 2004 5 6 *68 *63 15 16 *341 *310 2 3 *105 *438 0 0 *0 *0 24 21 *484 *464 97 108 *2424 *2670 45 63 *1590 *2039 33 31 *2445 *2615 3 11 *114 *233 ::.::::::i::i::iii:::?~4'ii:i:::iiiii:::i::i:::2$,~1 SERVICES - CONTINUED PROGRAMS - ADULT SERVICES In-Library - Group Visits * Attendance - Other * Attendance Out of Library - Talks to Groups * Attendance - Other * Attendance PROGRAMS - CHILDREN'S SERVICES In-Library - Group Visits * Attendance - Story Hours * Attendance - Other * Attendance Out of Library - Talks to Groups * Attendance - Other * Attendance Itt9IAi~iPRP$MM$.:::i::i'ii:::ii::::::i:::i::::::i:ii::::::::i::ii::i::::i::i'::i::ii:::i:::i:i::iii::::ii:i: .. . . ...... . NUMBER OF BORROWERS REGISTERED Jan-Sep 2003 Adult - City of Orillia 826 - Township of Oro-Medonte 174 - Township of Severn 170 - Mnjikaning First Nation 6 - Non-Resident - Annual 3 - Six Month 6 - Occasional 17 - Non-Resident Taxpayer 25 - Ex-Officio (Councillors, etc.) 0 - Library Staff & Volunteers 4 Children - City of Orillia 458 - Township of Oro-Medonte 75 - Township of Severn 96 - Mnjikaning First Nation 1 Institutional 1 Other (eg. Reciprocal/Learn ng Centre/Nursing Homes 9 I.TPirAIlD..i:....::ii :Hi.iiiii'ii "i.i'i" i"'ii.iiiiii.iii.i i:...:: ...i..i./.:....i...Ui...ii....:...i.i.i .:....i:i.i. ..::...:...::..:.::.:..::............1$.71.:..... .. Jan-Sep 2004 754 145 143 6 7 1 15 24 o 3 375 82 66 6 1 13 . .. >1~4tj \()<1 -~ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Council Prepared By: ADM2004-056 Jennifer Zieleniewski, CAO Subject: Department: Administration Council Physician Recruitment C.ofW. Date: November 17,2004 Motion # R.M. File #: Date: Roll #: UND: In January of 2004, the Community Task Force for Physician Recruitment of Barrie requested that Council support their recruiting efforts with a financial contribution in the amount of $15,000.00 for each year of a three year commitment (Attachment #1). This request was referred to budget deliberations. No request was submitted by the Orillia Physician Recruitment Committee. Dr. Evelyn Elsey, Valley Road Health Centre and Pamela Colquhoun of the Barrie Physician Recruitment Task Force presented a deputation to Council on March 3 requesting support for their endeavour to financial assist a physician to relocate in Oro-Medonte. This information was also referred to budget deliberations. At the time of 2004 budget deliberations, the negotiations between the Township, the Valley Road Health Centre and the physician were underway. $6500.00 was budgeted for Physician Recruitment in 2004, to be allocated once negotiations were complete. II ANALYSIS: II Unfortunately, negotiations between the Township, the Valley Road Health Centre and the physician involved, did not come to fruition. The physician involved was not in a position, at this time to relocate and no further candidates have come forward. It is necessary at this time to further consider the initial request for support from the Community Task Force for Physician Recruitment of Barrie. The original amount budgeted was $6500.00, as in 2003, to be allocated dependent upon the aforesaid negotiations. In 2003, the budget allocation of $6500.00 to Physician Recruitment was distributed as $5000.00 to the Community Task Force for Physician Recruitment of Barrie and $1500.00 to the Orillia Physician Recruitment Committee. It is therefore recommended that the total budget allocation for Physician Recruitment for 2004 be directed to the Community Task Force for Physician Recruitment of Barrie. COMMENDATION S : 1. THAT Report No. ADM2004-056 be received and adopted. 2. THAT $6500.00 be allocated to the Community Task Force for Physician Recruitment of Barrie for 2004; and that the Task Force be advised of Council's decision. 3. THAT the request of the Community Task Force for Physician Recruitment of Barrie dated January 5, 2004 for funding in 2005 be referred to the 2005 budget deliberations. Respectfully submitted, C.A.O. Comments: Date: C.A.O. Dept. Head - 2 - ., /i-T-r/1 <?-Hille r.J7- '=Ii. / ., ,- ~ 7a41e ,?Ma /M '7'~ ~~ 201 ~ Z''ltQe r;ewu:e. o~ ..1. 4'i1t 6?1t2 RECEIVED FEI 1 n 101M ORO-MEOONTe ~WNSH'P .. January 5, 2004 Mayor J. Neil Craig Township ofOro-Medonte 148 Line 7 S., Box 100 Oro, Ontario LOL 2XO Dear Mr. Craig, On behalf of the Community Task Force for Physician Recruitment, congratulations on your re-election as Mayor. We wish to extend our deepest appreciation to the council of Oro-Medonte for the generous contribution to the physician recruitment initiative in our community. We have had much success in the last year, bringing sixteen new physicians to our community in the following specialties: family medicine, paediatrics, psychiatry, urology, radiology, emergency medicine, gastroenterology, hospitalist medicine, dennatology, and obstetrics. We have also provided community tours for fifty-five physicians and their families. Each tour is modified to fit the needs of the candidate. Just last month, we had a family physician tour our area with a great interest in practicing at the Valley Road Health Centre. In addition to our recruitment success, we have also developed an enjoyable teaching experience for medical students and residents. We encourage all medical.students and residents to experience what our area can offer including skiing, mountain biking, golf, arts, and the beautiful residential areas throughout our communities. We have had great success with this program, seeing many residents return to practice and live in this area. This program is successful because of the enthusiasm of our physicians and the availability of funds through our physician recruitment program. Another one of our recruiting strategies is to attend physician recruitment tours throughout the year. We travel to many medical schools in and out of province with a tradeshow display, highlighting the amenities of our community. We are working with various members of your area to prepare a 7' x 3' banner displaying graphical images of the Township of Oro-Medonte. These visually appealing banners will showcase our entire community. We hope we can rely on your continued support, now and in the future. We fonnally request your township's financial contribution in the amount of $15,000 for each year of a three-year commitment. Your support will greatly assist our efforts and help to ensure quality health care is maintained throughout our communities. Yours Truly, Q R. Kelly, Chair, Community Task Force for ysician Recruitment TOWNSHIP OF ORO-MEDONTE MEMORANDUM To: Mayor and Members of Council cc: Department Heads From: Jennifer Zieleniewski, CAO R.M. File #: Date: November 3, 2004 Roll #: Subject: Tracking - Council/Committee Direction During our discussions with respect to Communication strategies, it was agreed that tracking of direction emanating from Council/Committee meetings would be accessed by Council members through my office. Since that time, I have not been approached by any member of Council to view this list. Therefore, I am attaching the list at this time for your information. I have also included my own tracking lists, which encompasses more than direction of Council/Committee and gives greater detail. Please feel free to contact me about any items listed or to request an update. Page 1 of3 Main Identity From: To: Cc: Sent: Subject: "Jennifer Zieleniewski" <cao@oro-medonte.ca> "Harry Hughes" <harry.hughes@oro-medonte.ca> "Council" <Counci/@ORO-MEDONTE.lcl>; "Marilyn Pennycook" <clerk@oro-medonte.ca> Tuesday, August 31,200410:39 AM Request to confirm August 31, 2004 Good Morning Mr. Deputy Mayor, Marilyn has passed on to me your request of August 20, 2004, to confirm your understanding of the decisions that resulted from the position paper that you tabled at the August 11, Committee of the Whole meeting. I believe that Marilyn has already provided you with the minutes of the meeting, the decisions of Council are represented therein. The direction emanating from Council to staff was three fold; that all future meetings will be held in the Council Chambers unless previously approved by Council, thus ensuring the availability of the speaker system. That all applications for Township recognition certificates be provide to all members of Council as received. And that in camera items be circulated to Council with their regular agenda also Council recognized that in some instances for emergency situations items would be placed in camera on the addendum. I respectfully offer for your consideration that your summary of contents is misleading. Thank you, Jennifer Zieleniewski From: Harry Hughes [mailto:hhughes@bconnex.net] Sent: Friday, August 20,20049:56 AM To: Marilyn Pennycook Subject: Communications Summary Hello Marilyn: Please see attached. Hello Marilyn: At the August 11, 2004 Committee of the Whole meeting the motion was to receive the communications report. A written summary is needed to avoid the potential of lack of a common agreement of the outcomes. The following is a list of my understanding of the decisions that resulted from the lengthy discussions. Please confirm and/or provide corrections. A: Establishing a list of items that council wishes to achieve:PROCESS: The status quo remains. The process for involving elected officials in establishing the list of items is limited to Council passing the budget. The only documentation to be made available continues to be a 11/9/04 Page 2 of3 copy of the finalized budget. \ Additional Items Referred to Staff throughout the year: No new decision was made. Please note that the most recent motion of Council in this regard is Motion N!3:. CW-22 in Nove1tll1,r qf 2002. "It is recommended that Council be provided with a list of outstanding items that have been referred to sjaff the last meeting of each month bef<inninf< the month of D~ember 2002. A record~~OtesIiows tha( Jhis motion passed unanimously. STANDARD PROCEDURES: The following were agreed upon: Committee of Whole meetings structured to enable those speaking to use a microphone. An additional component was added to take into account the preception of the public. Council attire during all meetings was put forth with general agreement. Although not discussed at the time, an article in the August 2004 Municipal World by George B. Cuff entitled "Council Chambers: Whose table is it, anyway?" also applies to public perception and is worthy of consideration. In camera items be included with other agenda items sent to council (usually Friday prior to the next meeting) Copies of applications for Township recognition certificates be provided to all members of Council as received The Majority of Council did NOT support implementing. Procedural timeline expectations for the following: · The return of telephone calls · Responding to E-mail messages · Placing written correspondence directed to Mayor and Council on meeting agendas · Responding to written correspondence directed to Mayor and Council · Staff responding to requests for information from elected officials The Majority of Council did NOT support formalizing the following Procedural communications: o Council members being forwarded the email draft copy of Council communications for the NSCN o Council being notified of the opening of tenders other than that each individual member of Council seek out this information through the public posting of tenders. o Copies of all written communication regarding localized matters provided to all members of council prior to being sent out. Council being notified of time, date and location of meetings held with groups/or group representatives of Township Residents Council being notified of the holiday times /when away from the Twsp. Building for and extended period of time for Twsp. Office staff Procedure Reviews · Would be left to individual members of Council to initiate. Thank you for your assistance with this request. Deputy Mayor Hughes From: Marilyn pennycook 11/9/04 Page 3 of3 Sent: Tuesday, August 24,2004 1:42 PM To: Harry Hughes Cc: Jennifer Zieleniewski Subject: RE: Communications Summary Deputy Mayor Hughes, As you will note from the agenda package to be delivered this Friday, the Council minutes for the meeting of August 11, 2004 reflect the resolution to receive the information presented by yourself dated August 11, 2004 which was carried; as well as the motion to affirm the draft report, which was defeated. The list you have provided pertains to direction to staff and matters not dealt with by resolution of Council. I have therefore forwarded your e-mail to Jennifer for response. Marilyn 11/9/04 Motion No. CW-26 Moved by Fountain, Seconded by Marshall It is recommended that the information from Deputy Mayor Hughes re: Communication Procedures be received. Carried. 7. PUBLIC WORKS: None. 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2004-37, Keith Mathieson, Director of Engineering and Environmental Services, re: Horseshoe Valley Resort Ltd.lNew Millennium Homes Limited (Heights of Horseshoe Townhouses) - Site Plan Agreement. Motion No. CW-27 Moved by Marshall, Seconded by Fountain It is recommended that: 1. Report No. EES 2004-37, Keith Mathieson, Director of Engineering and Environmental Services, re: Horseshoe Valley Resort Ltd.lNew Millennium Homes Limited (Heights of Horseshoe Townhouses) - Site Plan Agreement be received and adopted. 2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Horseshoe Valley Resort Ltd.lNew Millennium Homes Limited to construct a twenty-four (24) unit townhouse development, upon receipt of the required Letter of Credit prior to August 11, 2004. 3. That the Clerk prepare a by-law for Council's consideration. 4. And Further That the Developer's be notified of Council's decision. Carried. Page 10 Committee of the Whole Meeting - August 11, 2004 0~) 120 Ifft August 11, 2004 DRAFT COMMUNICATION PROCEDURES During January of 2004 Oro-Medonte Council discussed procedures that could enhance communications. There is a need to formally determine the procedures to be consistently implemented. In July, the Deputy Mayor agreed to bring forward a list of procedures emulating from the discussions for Council's consideration at the August meeting. A. Establishing a list of items that council wishes to achieve: PROCESS: o An initial list of items emulating from budget deliberations be created and submitted to Council at the time the budget is ratified. o Elected officials meet, make modifications and finalize this list. o List is utilized by staff when establishing individual corporate performance objectives o Periodic updates be built into Council/Committee of Whole meetings o Summary of successes be provided to council prior to the next round of budgeting o Communicated to public as appropriate (NSCN) B. Additional Items Referred to Staff throughout the year: o "Quarterly" Reports to Council * Last meeting of the months - April, June, October, December *List includes - Date referred - List of items completed - List of items outstanding I ORO-1V1EDONTE -, TOJjl.fNSHJP. . " I MOTION 1t J5 "cli; I I I I ~ MEETING: COUNC L AU6 1 1 2u04 (;. ():"~ ~/' --~.... '-.'-,:"'''_.~'; 2 STANDARD PROCEDURES: o Committee of Whole meetings be structured to enable those speaking to use a microphone. o Telephone calls to Township Staff returned within 48 hours (May be a needfor initial return then afollow-up) o Email response from Township Staff returned within 72 hours of Email being received (May be needfor initial return then afollow-up) o Written correspondence to Mayor and Council placed on agenda following the Thursday it was received. o Requests for information from members of council be provided within 5 working days (May be a need for initial return then afollow-up) o Responses to written correspondence from public to council be provided within 10 working days (May be a needfor initial return then afollow-up) o Copies of all written communication regarding localized matters be provided to all members of council prior to being sent out. o In camera items be included with other agenda items sent to council (usually Friday prior to the next meeting) o All members of Council receive Email of the draft information forwarded to the NSCN o Copies of applications for Township recognition certificates be provided to all members of Council as received o Council be notified of time, date and location of all meetings held with groups/or group representatives of Township Residents o Council be notified of the holiday times /when away from the Twsp. Building for and extended period of time for Twsp. Office staff o Council be notified in advance of tenders applications being opened Procedure Reviews: 1, Number of deputations/delegations to council at one meeting and/or on the same topic 2. The designation of individuals (usually localized Issues committees/technical support/other group to provide input to Council and procedures to follow for the input and public information process 3. Tendering Recommendations: That this report and procedures as amended be received and implemented. Deputy Mayor Hughes UNDERSTANDING OF MOTION NO. CW-22 (DATED "Council be provided with a list of outstanding items that have been referred to staff the last meeting of each month beginning the month of December 2002". Council was provided with an update of the outstanding projects on a regular basis and a year end summary with respect to On-Going Projects. No communication was received advising that the updates did not reflect the intent ofthe resolution. During the following meetings dated January 21, (special), January 21, 28 and February 11 2004, the Deputy Mayor tabled a document for Council consideration entitled "COMMUNICATIONS JANUARY 21. 2004" Deputy Mayor HU2hes Subsequently the Deputy Mayor tabled a document entitled "Communication Procedures" dated August 11, 2004. With respect to Item B. Additional Items Referred to Staff throughout the year Discussions occurred in regards to the merit and the duplication of the project list, it was felt that Council received monthly updates through the monthly budget update (Income Statements) Staff circulated their day to day tracking lists at the Council meeting of August 11, 2004 for review by council members and advised that the tracking was a live document and was designed for internal control. Due to the nature of its contents and the fact that the document changes daily council was invited to review the administrative tracking documentation at any time at the Administrative Offices. I believe that after a lengthy discussion this was acceptable to Council and to date no communication has been received to the contrary. On August 31, 2004 an email was copied to Council Members outlining the direction of Council from the August 11, 2004 meeting to date no communication was received correcting the stated directions. p) Edna Caldwell, correspondence re: Flags. /NtJv cJi !OrL I ':<b-3 B C+f 0J Day Service at Old Town Hall, Use of' . Motion No. CW-21 Moved by Dickie, Seconded by Hough It is recommended that the correspondence from Ms. Edna Caldwell re: Remembrance Day Service at Old Town Hall, Use of Flags be received and referred to staff for a response. Carried. q) Councillor Hughes re Communications. Motion No. CW.22 Moved by Hughes, Seconded by Marshall It is recommended that Council be provided with a list of outstanding items that have been referred to staff the last meeting of each month beginning the month of December 2002. Recorded Vote Requested by Councillor Hughes e Councillor Marshall Yea Councillor Bell Yea Deputy Mayor Dickie Yea Councillor Fountain Yea Councillor Hough Yea Councillor Hughes Yea Mayor Craig Yea R~\~ \~b - 2J~ Carried. 6. FINANCE, ADMINISTRATION AND FIRE: a) Councillor Bell, verbal report re: AMO Counties and Regions Conference, Sudbury, October 20 - 23,2002 (deferred from November 13, 2002 Committee of the Whole). Motion No. CW.23 Moved by Hough, Seconded by Dickie It is recommended that the verbal information provided by Councillor Bell re: AMO Counties and Regions Conference, Sudbury, October 20 - 23, 2002 be received. Carried. . 9 \~h - S B f) Jennifer Zieleniewski, CAO, re: Public Relations Expenditure. 11>> Motion No. CW-23 Moved by Fountain, Seconded by Crawford It is recommended that the information from Jennifer Zieleniewski, CAO, re: Public Relations Expenditure be received. Carried. g) Councillor Marshall, update on Clowes Cairn. Discussion. h) Councillor Hough, update on Official Opening - Hangar at Lake Simcoe Regional Airport. Motion No. CW-24 Moved by Hough, Seconded by Crawford It is recommended that the Township of Oro-Medonte make a contribution to the Official Opening of the hangar at Lake Simcoe Regional Airport by Weatherwise by sponsoring the cost of the refreshments ($1,000.00 maximum) subject to an Occupancy Permit being issued by the Township. Carried. i) Item 1 Oe) moved from In-Camera, Deputy Mayor Hughes, re: Communication Procedures. Motion No. CW-25 (Amendment) Moved by Hughes, Seconded by Crawford It is recommended that the recommendation with respect to Deputy Mayor Hughes' Communication Procedures be amended to add, "with the affirmation by staff of the August 11, 2004 draft report". R~~ \'j/'\ ~~ ~~ t\~~.~ SY.\7~ \Y\~' A " _ L _~.. f\ Defert~dr ~~ \~~~--\' a-."f CJ'1' '* cD~O Q~ \~'o-l\- -() Page 9 Committee of the Whole Meeting August 11, 2004 TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES 2003-2006 TERM Monday, November 8, 2004 @ 7:06 p.m. Robinson Room I Council Chambers Present: Council Representatives Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Public Representatives Terry Allison Robert Barlow Mel Coutanche John Miller Regrets: Craig Drury Staff Present: Jennifer Zieleniewski, CAO; Andria Leigh, Senior Planner; Doug Irwin, Records Management Co-ordinator; Janette Teeter, Clerk's Assistant Also Present: John Strimas, Jane Burgess 1. Opening of Meeting by Chair Mayor J. Neil Craig assumed the chair and called the meeting to order. 2. Adoption of Agenda Motion No. PAC-1 Moved by Mel Coutanche, Seconded by John Miller It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, November 8,2004 be received and adopted. Carried. 3. Declaration of Pecuniary Interest and the General Nature Thereof - in Accordance with the Act. None declared. 4. Minutes of Previous Meetings - September 13, 2004 Motion No. PAC-2 Moved by Terry Allison, Seconded by Mel Coutanche It is recommended that the minutes of the Planning Advisory Committee Meeting held on September 13, 2004 be received and adopted. Carried. 5. Correspondence and Communication None. 6. Planning Applications a) Planning Report prepared by Andria Leigh, Senior Planner, Re: John Strimas - Part of Lot 12, Concession 8 (Medonte), Application P-129/01. Motion No. PAC-3 Moved by John Miller, Seconded by Robert Barlow It is recommended that Report No. PD 2004-57, Andria Leigh, Senior Planner, re: Proposed Zoning By-law Amendment for John Strimas and Jane Burgess, Concession 8, East Part of Lots 12 and 13, 51 R-14221, Parts 1 and 2, 51 R-31772, Part 2 (Medonte), Township of Oro-Medonte be received and adopted; and further that it is recommended to Council that Zoning By-law Amendment Application P-129/01 for John Strimas and Jane Burgess, to rezone the lands described as Concession 8, East Part of Lots 12 and 13, RP 51R-14221, Parts 1 and 2, RP 51R-31772, Part 2 (Medonte), Township of Oro-Medonte, on Schedule A24 of Zoning By-law 97-95, as amended, from the Environmental Protection (EP) Zone to the Agricultural/Rural (AIRU) Zone be adopted. Carried. b) Planning Report prepared by Andria Leigh, Senior Planner, Re: Markus Schneider - East Part of Lot 1, Concession 7 (Oro), Application P-134/02. Motion No. PAC-4 Moved by Terry Allison, Seconded by Robert Barlow It is recommended that Report No. PD 2004-59, Andria Leigh, Senior Planner, re: Proposed Zoning By-law Amendment for Markus and Sonja Schneider, Concession 7, East Part of Lot 1 (Oro), Township of Oro Medonte be received; and further that Zoning By-law Amendment Application P-134/02 for Markus and Sonja Schneider, Concession 7, East Part of Lot 1 (Oro) Township of Oro-Medonte be deferred until Mr. Schneider can appear at a future Planning Advisory Committee meeting. Carried. Planning Advisory Committee Meeting November 8, 2004, Page 2 Motion No. P AC-5 Moved by Mel Coutanche, Seconded by John Miller It is recommended that Report No. PD 2004-59, Andria Leigh, Senior Planner, re: Proposed Zoning By-law Amendment for Markus and Sonja Schneider, Concession 7, East Part of Lot 1 (Oro), Township of Oro Medonte be received and adopted; and further that it is recommended to Council that Zoning By-law Amendment Application P- 134/02 for Markus and Sonja Schneider, Concession 7, East Part of Lot 1 (Oro) Township of Oro-Medonte, proceed to a Public Meeting in accordance with the requirements of the Planning Act. Deferred. 7. Other Business a) Memo from Andria Leigh, Senior Planner re: Planning Application Status Update dated October 1, 2004 - Previously distributed to members. Motion No. PAC-6 Moved by Robert Barlow, Seconded by Terry Allison It is recommended that the memorandum from Andria Leigh, Senior Planner, re: Status - Planning Applications for 2004 and dated October 1,2004, be received. Carried. b) Next Meeting - Monday December 13, 2004 - No Public Meeting on Monday December 20, 2004 8. Adjournment Motion No. PAC-7 Moved by Terry Allison, Seconded by Mel Coutanche It is recommended that we do now adjourn at 7:40 p.m. Carried. Senior Planner, Andria Leigh Chair, Mayor J. Neil Craig Planning Advisory Committee Meeting November 8, 2004, Page 3 J" MEDICAL OFFICER OF HEALTH Dr. George Pasut TEL: 705-721-7330 FAX: 705-721-1495 SIMCOE COUNTY . . ~ r:~ DISTRICT HEALTH UNIT ~:1 I pc;' 15 Sperling Drive, Barrie, Ontario L4M 6K9 VJVF,.. OiS1B\C"'-:- November 1 , 2004 Marilyn pennycook Clerk Township of Oro-Medonte 148 Line 7 South Ora, ON LOL 2XO Dear Ms. Pennycook: Re: Enforcement of Smoke-Free Bylaws in Ora-Medonte Township I am writing to you regarding the enforcement and education efforts that have taken place on your behalf by our Tobacco Enforcement Officers. The contract between your municipality and the health unit indicated that a review of the arrangement would occur in the fall of 2004. The health unit is satisfied with continuation of the agreement and wants to confirm your intention to continue with this arrangement. As you know, 16 of the18 municipalities in Simcoe County have now passed smoke-free bylaws that when fully implemented will ensure all restaurants, bars, bowling alleys, billiard and bingo halls in the county will 100 per cent smoke free. Overall, the residents of Simcoe County have been very receptive to these bylaws which clear the air of the health hazard posed by second-hand smoke. Our Tobacco Enforcement Officers report compliance numbers continue to rise with education and proactive enforcement efforts. Questions, complaints and concerns from the public are being responded to in a timely manner and this continues to contribute to the successful transition to smoke-free public and work places. I am enclosing a review of the enforcement efforts undertaken in your community for the one-year period ending September 2004. We are confident the work done by our Tobacco Enforcement Officers in your municipality has been an important component in the success of the bylaws and we are prepared to continue providing this enforcement on your behalf within the framework of our original agreement. There will continue to be no additional cost to your municipality for this service and we will cover the cost of any legal fees associated with enforcement activities undertaken by the health unit. BRANCH [Collingwood OFFiCES: 280 Pretty River Pkwy. L9Y 4J5 TEL: 445-0804 FAX: 445-6498 [ Midland 1156 St. Andrew's Drrve. Box 626. L4R 4L3 TEL: 526-9324 FAX: 526-1513 [ Orillia 575 West St.. S. Unit 12. L3V 7N6 TEL: 325-9565 FAX: 325-2091 [ Cookstown 25 King St.. S. Unit 2. LOL 1 LO TEl: 458-1103 FAX: 458-0105 Letter re: Enforcement of Smoke-Free Bylaws cont'd If you are satisfied with our working relationship and would like to continue this arrangement, please provide me with written confirmation of your agreement to continue. Your letter will be appended to the existing agreement. As per the agreement, if in the future either party opts to terminate this arrangement, it can be done by providing 90 days written notice of termination, as specified in paragraph 6 of the agreement. We look forward to continuing this co-operative partnership and are confident that our ongoing and concerted compliance and education efforts, including media advertising, cessation supports and smoking prevention programming will ensure compliance for smoke-free bylaws continues to increase. Please contact Leslie Gordon, Chronic Disease Prevention - Tobacco Manager at (705) 721-7330 ext. 551, if you have any questions or would like to arrange a meeting to discuss this further. Sincerely, Joyce Fox, Director Healthy Living and Clinical Services JF:LG:ba Encl. 1 5 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2004-125 Being a By-law to authorize the execution of a Tax arrears extension agreement WHEREAS The Corporation of the Township of Oro-Medonte has registered on the 31st day of October 2003 a tax arrears certificate against the land described in Schedule "A" attached hereto and forming part of this By-Law. AND WHEREAS Section 378 of the Municipal Act, 2001, S.O., 2001, C.25 as amended provides that a municipality may by By-law authorize an agreement with the owner of such land to extend the period of time, which the cancellation price payable on the land is to be paid. NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. THAT an agreement be entered into by the Corporation with the owner of the land described in Schedule "A" to extend the time period in which the cancellation price payable on this land is to be paid beyond October 31st, 2004. 2. THAT the agreement be substantially the same form and contain the same terms and conditions as set out in Schedule "B" attached hereto and forming part of this by-law. 3. THAT the Mayor and Clerk be authorized to enter into the agreement on behalf of the Corporation. THAT this By-law shall have effect immediately upon final passing. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW READ A FIRST AND SECOND TIME THIS 17th DAY OF November, 2004. BY-LAW READ A THIRD AND FINAL TIME THIS DAY OF ,2004. Mayor, J. Neil Craig Clerk, Marilyn pennycook THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Description of the land: Roll # 4346 010-004-00100 SCHEDULE" A" BY-LAW NO. 2004- 125 CON 9 N PT LOT 21 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE SCHEDULE "B" BY-LAW NO. 2004- 125 THIS AGREEMENT made in triplicate the BETWEEN THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Corporation" day of ,2004. -and Hereinafter called the "Owner" WHEREAS the Owner is the owner of the land in the Township of Oro-Medonte described in Schedule "A" attached hereto and forming part of this agreement. AND WHEREAS the Owner's land is in arrears of taxes on the 12th day of October, 2004 in the amount of $6,516.34 and a tax arrears certificate was registered in the Registry Office on the 31st day of October, 2003 in respect of the Owner's land. AND WHEREAS pursuant to Section 378 of the Municipal Act, 2001, S.O. 2001, C.25 as amended a municipality may by By-law, authorize an extension agreement be entered into by the Corporation with an Owner to extend the period of time in which the cancellation price in respect to the Owner's land is to be paid. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and of the covenants and obligations hereinafter contained, it is hereby agreed as follows: 1. The Owner agrees to pay to the Corporation the sum of $150.00 (one hundred and fifty) dollars monthly, payable on the 31st day of each and every month commencing on the 31st day of October, 2004, to and including the 31st day of October, 2009. 2. In addition to paying the amounts provided for in Clause 1, the Owner agrees to pay all taxes levied on the land as they become due during the tenor of this Agreement. 3. Notwithstanding any of the provisions of this Agreement, the Municipal Act, 2001, S.O. 2001, C.25, as amended, shall continue to apply to the collection and enforcement of all tax arrears and all taxes except that the Treasurer and the collector of taxes of the Corporation, without waiving the statutory rights and powers of the municipality or of the Treasurer, shall not enforce collections of such tax payments, except as set out in Clauses 1 and 2, during the time the Agreement is in force so long as the Owner is not in default hereunder. 4. In the event the Owner defaults in any payments required by this Agreement, this Agreement upon notice being given to the Owner by the Corporation, shall be terminated and the Owner shall be placed in the position he or she was before this Agreement was entered into. In the event of a default, this Agreement shall cease to be considered a subsisting agreement on the day that the notice of termination is sent to the Owner. 5. Immediately upon the Owner making all the payments required under paragraphs 1 and 2, this Agreement shall be terminated and, the Treasurer shall forthwith register a tax arrears cancellation certificate in respect of the said land. 6. Notwithstanding the provisions of paragraphs 1 and 2, the Owner and any other person may at any time pay the balance of the cancellation price and upon receipt of the aforesaid payment by the Corporation, this Agreement shall terminate and the Treasurer shall forthwith register a tax arrears cancellation certificate. 7. This Agreement shall extend to and be binding upon and ensure to the benefit of the Parties and to their respective heirs, successors and assigns. Paqe 2 Schedule "B" By-Law No. 2004- 125 8. If any paragraph or part of paragraphs in this Agreement be illegal or unenforceable, it or they shall be considered separate and severable from the Agreement and the remaining provisions of the Agreement shall remain in force and effect and shall be binding upon the Parties hereto as though the said paragraph or paragraphs or part or parts of paragraphs had never been included. 9. Any notice required to be given to the Owner hereunder shall be sufficiently given if sent by registered post to the Owner at the following address: C/O 388 Livingstone St W Barrie, Ontario L4N 7M9 In WITNESS WHEREOF the Owner has hereunto set his hand and seal and the Corporation has caused its Corporate Seal to be hereunto affixed, attested by its proper Officers. SIGNED, SEALED AND DELIVERED IN THE PRESENCES OF Witness Mayor, J. Neil Craig Witness Clerk, Marilyn pennycook /} ~/~ {Witness (-7 ~~ Owner, THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2004-126 Being a By-law to authorize the execution of a Tax arrears extension agreement WHEREAS The Corporation of the Township of Oro-Medonte has registered on the 20th day of October 2003 a tax arrears certificate against the land described in Schedule "A" attached hereto and forming part of this By-Law. AND WHEREAS Section 378 of the Municipal Act, 2001, S.O., 2001, C.25 as amended provides that a municipality may by By-law authorize an agreement with the owner of such land to extend the period of time, which the cancellation price payable on the land is to be paid. NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. THAT an agreement be entered into by the Corporation with the owner of the land described in Schedule "A" to extend the time period in which the cancellation price payable on this land is to be paid beyond October 20th, 2004. 2. THAT the agreement be substantially the same form and contain the same terms and conditions as set out in Schedule "B" attached hereto and forming part of this by-law. 3. THAT the Mayor and Clerk be authorized to enter into the agreement on behalf of the Corporation. THAT this By-law shall have effect immediately upon final passing. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW READ A FIRST AND SECOND TIME THIS 17th DAY OF NOVEMBER, 2004. BY-LAW READ A THIRD AND FINAL TIME THIS DAY OF ,2004. Mayor, J. Neil Craig Clerk, Marilyn Pennycook THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Description of the land: Roll # 4346 020-008-01200 SCHEDULE" A" BY-LAW NO. 2004- 126 CON 10 PT LOTS 23 24 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE SCHEDULE "B" BY-LAW NO. 2004- 126 THIS AGREEMENT made in triplicate the BETWEEN day of ,2004. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Corporation" -and Hereinafter called the "Owner" WHEREAS the Owner is the owner of the land in the Township of Oro-Medonte described in Schedule "A" attached hereto and forming part of this agreement AND WHEREAS the Owner's land is in arrears of taxes on the 23rd day of September, 2004 in the amount of $8,390.23 and a tax arrears certificate was registered in the Registry Office on the 20th day of October, 2003 in respect of the Owner's land. AND WHEREAS pursuant to Section 378 of the Municipal Act, 2001, S.O. 2001, C.25 as amended a municipality may by By-law, authorize an extension agreement be entered into by the Corporation with an Owner to extend the period of time in which the cancellation price in respect to the Owner's land is to be paid. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and of the covenants and obligations hereinafter contained, it is hereby agreed as follows: 1. The Owner agrees to pay to the Corporation the sum of $300.00 (three hundred) dollars monthly, payable on the 15th day of each and every month commencing on the 15th day of October, 2004, to and including the 15th day of October, 2007. 2. In addition to paying the amounts provided for in Clause 1, the Owner agrees to pay all taxes levied on the land as they become due during the tenor of this Agreement 3. Notwithstanding any of the provisions of this Agreement. the Municipal Act, 2001, S.O. 2001, C.25, as amended, shall continue to apply to the collection and enforcement of all tax arrears and all taxes except that the Treasurer and the collector of taxes of the Corporation, without waiving the statutory rights and powers of the municipality or of the Treasurer, shall not enforce collections of such tax payments, except as set out in Clauses 1 and 2, during the time the Agreement is in force so long as the Owner is not in default hereunder. 4. In the event the Owner defaults in any payments required by this Agreement, this Agreement upon notice being given to the Owner by the Corporation, shall be terminated and the Owner shall be placed in the position he or she was before this Agreement was entered into. In the event of a default, this Agreement shall cease to be considered a subsisting agreement on the day that the notice of termination is sent to the Owner. 5. Immediately upon the Owner making all the payments required under paragraphs 1 and 2, this Agreement shall be terminated and, the Treasurer shall forthwith register a tax arrears cancellation certificate in respect of the said land. 6. Notwithstanding the provisions of paragraphs 1 and 2, the Owner and any other person may at any time pay the balance of the cancellation price and upon receipt of the aforesaid payment by the Corporation, this Agreement shall terminate and the Treasurer shall forthwith register a tax arrears cancellation certificate. 7. This Agreement shall extend to and be binding upon and ensure to the benefit of the Parties and to their respective heirs, successors and assigns. Paqe 2 Schedule "8" Bv-Law No. 2004- 126 8. If any paragraph or part of paragraphs in this Agreement be illegal or unenforceable, it or they shall be considered separate and severable from the Agreement and the remaining provisions of the Agreement shall remain in force and effect and shall be binding upon the Parties hereto as though the said paragraph or paragraphs or part or parts of paragraphs had never been included. 9. Any notice required to be given to the Owner hereunder shall be sufficiently given if sent by registered post to the Owner at the following address: 6409 line 9 N RR #1 Waubaushene ON LOK 2CO In WITNESS WHEREOF the Owner has hereunto set his hand and seal and the Corporation has caused its Corporate Seal to be hereunto affixed, attested by its proper Officers. SIGNED, SEALED AND DELIVERED IN THE PRESENCES OF Mayor, J. Neil Craig Witness Witness Clerk, Marilyn Pennycook U~ Owner, _p~ ~~d Witness CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY -LAW NO. 2004-127 Being a By-Law to Appoint Municipal Fire Inspectors WHEREAS the Building Code Act, S.O. 1992, c.23, as amended provides that Councils shall by By-law appoint such inspectors as are necessary for the purposes of the enforcement of this Act; AND WHEREAS Section 2.16.4.1 (1)(b) of the Ontario Building Code, 1997 (OReg. 403/97) defines the prescribed qualifications for a person to be appointed as an Inspection in respect of fire protection; AND WHEREAS the Municipal Act, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte does now find it expedient to appoint Building Inspectors/By-law Enforcement Officers to implement the decisions of Council; NOW THEREFORE, the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. That the following employees of the Corporation of the Township of Oro-Medonte be appointed as Municipal Fire Inspector under the Ontario Building Code: . Ronald M. Kolbe 2. That the duties and responsibilities shall be performed and carried out as provided for within the respective job descriptions. 3. That this By-law shall come into force and take effect on its final passing thereof. By-law read a first and second time this 17th day of November, 2004. By-law read a third time and finally passed this day of 2004. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE MAYOR, J. NEIL CRAIG CLERK, MARILYN PENNYCOOK THE CORPORATION OF THE MUNICIPALITY OF ORO-MEDONTE BY-LAW NO. 2004-129 Being a By-law to amend the zoning on lands within Concession 8, East Part of Lots 12 and 13, 51R-14221, Parts 1 and 2, 51R-31772, Part 1 (Medonte) now in the Township of Oro-Medonte (Strimas - Roll # 43-46-020-005-08700-0000) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to re-zone the lands to permit the development of rural uses, in accordance with Section 03 of the Official Plan AND WHEREAS Council deems it appropriate to place the subject land in a zone with yard requirements that are better suited for the subject lot; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A24' to Zoning By-law No. 97-95 as amended, is hereby further amended by changing the zone symbol applying to the lands located in Concession 8, East Part ofLots 12 and 13, RP 51 R-14221, Parts 1 and 2, and 51 R-31772, Part 2 in the former geographic Township of Medonte, now in the Township of Oro-Medonte, from the Environmental Protection (EP) Zone to the Agricultural/Rural (A/RU) Zone as shown on Schedule 'A-1' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW READ A FIRST AND SECOND TIME THIS 17TH DAY OF NOVEMBER, 2004. BY-LAW READ A THIRD AND FINAL TIME THIS DAY OF ,2004. J. Neil Craig, Mayor Marilyn Pennycook, Clerk Schedule lA-II to By-Law This is Schedule 'A_I' to By-Law 2004- 129 passed the day of f Mayor J. Neil Craig ~ N Clerk Marilyn Pennycook i.-----9 U ~ N.T.S. \ Township of Oro-Medonle 17 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2004-128 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, NOVEMBER 17, 2004. THE COUNCil OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOllOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, November 17, 2004, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 1th DAY OF NOVEMBER, 2004. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 1th DAY OF NOVEMBER, 2004. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook