10 13 2004 COW Minutesh) Councillor Fountain, re: Lakeshore Promenade, Plan 626 Update.
Moved by Hough, Seconded by Hughes
It is recommended that the information from Jennifer Zieleniewski, CAO re: Lakeshore
Promenade, Plan 626 Update be received.
Carried.
i) Deputy Mayor Hughes, re: Legal Expenses, Plan 709.
Moved by Marshall, Seconded by Hough
It is recommended that the recommendation with respect to notification to Aird & Berlis
LLP re: total costs for defending Drohibycky Appeal be deferred.
Defeated.
Motion No. CW -22
Moved by Hughes, Seconded by Fountain
It is recommended that formal notification be sent to Aird & Berlis LLP specifying
Council's expectation of compliance with their September 7, 2004 written quote of
$25,000.00 as their total costs for defending the Drohibycky Appeal.
Carried.
j) Minutes of Accessibility Advisory Committee Meeting of September 15, 2004 and
Memorandum to Council dated October 7, 2004, From Ruth Fountain, Chair,
Accessibility Advisory Committee re: Review Dates and Summary of Actions.
Motion No. CW -23
Moved by Hughes, Seconded by Buttineau
It is recommended that the minutes of Accessibility Advisory Committee Meeting of
September 15, 2004 and the Memorandum to Council dated October 7, 2004, From
Ruth Fountain, Chair, Accessibility Advisory Committee re: Review Dates and Summary
of Actions be received; and further that the review and summary of the Accessibility Plan
be forwarded by the Township of Oro- Medonte to the Ministry of Citizenship and
Immigration.
Carried.
Page 9
Committee of the Whole Meeting — October 13, 2004
TOWNSHIP OF ORO- MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, October 13, 2004 @ 9:05 a.m.
Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul
Gravelle, Treasurer; Ron Kolbe, Director of Building /Planning
Development; Andria Leigh, Senior Planner; Keith Mathieson,
Director of Engineering /Environmental Services; Joe Casey,
Director of Fire and Emergency Services; Jerry Ball, Public Works
Superintendent; Nick McDonald, Meridian Planning Consultants
Inc.; Chris Carter, Recreation Co- ordinator; Doug Irwin, Records
Management Co- ordinator
Also Present: J. Waugh, Howard Leake, Ernie Dryden, Jim Woodford, P.
Woodford, David Bunston, Jamie Massie, John Hare, Joe Charles,
Allan Baker, Brent Clarkson, Denis Chamberland (Aird & Berlis
LLP), Donald Pfrimmer
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Council unanimously agreed that Mr. Donald Pfrimmer be listed as a deputation re:
Property at N.W. corner of Ridge Road and Line 2.
Motion No. CW -1
Moved by Crawford, Seconded by Marshall
It is recommended that the following items be added to the agenda for consideration:
4. DEPUTATIONS:
c) Mr. Donald Pfrimmer, re: Property at N.W. corner of Ridge Road and Line 2.
5. CORRESPONDENCE:
g) Kathleen Sullivan, Secretary, The Shanty Bay Ratepayers Association, correspondence
dated October 6, 2004 re: Property located at the North West Corner of Ridge Road and
Line 2.
h) Mike and Lori Beresford, correspondence dated September 30, 2004 re: Development of the
West Ridge Subdivision, Orillia.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW-2
Moved by Marshall, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, October 13, 2004 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
a) Mr. Denis Chamberland, Aird & Berlis LLP, re: Procurement.
Motion No. CW-3
Moved by Fountain, Seconded by Marshall
It is recommended that the information from Mr. Denis Chamberland, Aird & Berlis
LLP, re: Procurement be received.
Carried.
b) Mr. Brent Clarkson, MHBC Planning re: Georgian North Lands Ltd. / Buffalo
Springs.
Mr. Clarkson distributed comparison chart and concept drawings to the Committee.
Motion No. CW-4
Moved by Crawford, Seconded by Fountain
It is recommended that the information from Mr. Brent Clarkson, MHBC Planning re:
Georgian North Lands Ltd. / Buffalo Springs be received.
Carried.
Page 2
Committee of the Whole Meeting — October 13, 2004
c) Mr. Donald Pfrimmer, re: Property at N.W. corner of Ridge Road and Line 2.
Item 5g) was brought forward at this time. Mr. Pfrimmer requested that he be allowed an
opportunity to read the correspondence and respond. Discussion. (see Item 5g).
5. CORRESPONDENCE:
a) Gayle Wood, CAO /Secretary- Treasurer, Lake Simcoe Region Conservation Authority,
correspondence dated August 30, 2004 re: Bill 26, Strong Communities, Planning
Reform Initiatives.
Motion No. CW -5
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated August 30, 2004 from Gayle Wood,
CAO /Secretary- Treasurer, Lake Simcoe Region Conservation Authority, re: Bill 26, Strong
Communities, Planning Reform Initiatives be received.
Carried.
b) Frances Wood, correspondence dated September 21, 2004 re: Development of the
West Ridge Subdivision, Orillia.
Motion No. CW -6
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated September 21, 2004 from Frances
Wood, re: Development of the West Ridge Subdivision, Orillia be received and referred to
staff for a response.
Carried.
c) Garfield Dunlop, MPP, Simcoe North, correspondence dated September 27, 2004 re:
Request to Fast Track Additional Justice of the Peace Appointments in the Central East
Region.
Motion No. CW -7
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated September 27, 2004 from Garfield
Dunlop, MPP, Simcoe North, re: Request to Fast Track Additional Justice of the Peace
Appointments in the Central East Region be received.
Carried.
Page 3
Committee of the Whole Meeting — October 13, 2004
d) Leona Dombrowsky, Minister of the Environment, correspondence dated
September 22, 2004; and Garfield Dunlop, MPP, Simcoe North, correspondence
dated September 27, 2004 re: Regional Municipality of Niagara, Request for
Provincial Action in the Areas of Diversion and Environmental Assessment.
Motion No. CW -8
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated September 22, 2004 from Leona
Dombrowsky, Minister of the Environment, and the correspondence dated
September 27, 2004 from Garfield Dunlop, MPP, Simcoe North, re: Regional
Municipality of Niagara, Request for Provincial Action in the Areas of Diversion and
Environmental Assessment be received.
Carried.
e) Jim Bradley, Ministry of Tourism and John Gerretsen, Ministry of Municipal
Affairs and Housing, correspondence dated October 4, 2004 re: Community Use
of Schools Program.
Motion No. CW -9
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated October 4, 2004 from Jim
Bradley, Ministry of Tourism and John Gerretsen, Ministry of Municipal Affairs and
Housing, re: Community Use of Schools Program be received.
Carried.
f) William Duffy, Mayor, The Corporation of the Township of Ramara,
correspondence dated October 4, 2004 re: County Official Plan Review.
Motion No. CW -10
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated October 4, 2004 from William
Duffy, Mayor, The Corporation of the Township of Ramara, re: County Official Plan
Review be received.
Carried.
Page 4
Committee of the Whole Meeting — October 13, 2004
g) Kathleen Sullivan, Secretary, The Shanty Bay Ratepayers Association,
correspondence dated October 6, 2004 re: Property located at the North West
Corner of Ridge Road and Line 2.
Motion No. CW -11
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated October 6, 2004 from Kathleen
Sullivan, Secretary, The Shanty Bay Ratepayers Association, re: Property located at
the North West Corner of Ridge Road and Line 2 be received.
Carried.
h) Mike and Lori Beresford, correspondence dated September 30, 2004 re:
Development of the West Ridge Subdivision, Orillia.
Motion No. CW -12
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated September 30, 2004 from Mike
and Lori Beresford, re: Development of the West Ridge Subdivision, Orillia be
received and referred to staff for a response.
Carried.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Report No. FD 2004 -08, Joe Casey, Director of Fire and Emergency Services,
re: Pager Replacement.
Motion No. CW -13
Moved by Crawford, Seconded by Fountain
It is recommended that Report No. FD 2004 -08, Joe Casey, Director of Fire and
Emergency Services, re: Pager Replacement be received and adopted; that Council
authorize the replacement of the forty older pagers at a cost of $23,760.00; and
further that the expenditures be considered an overrun to the 2004 budget.
Carried.
Page 5
Committee of the Whole Meeting — October 13, 2004
b) Report No. TR 2004 -27, Bonnie McPhee, Accounting Clerk, re: Statement of
Accounts, September, 2004.
Motion No. CW -14
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. TR 2004 -27, Bonnie McPhee, Accounting Clerk,
re: Statement of Accounts, September, 2004 be received; and further that the
accounts for the month of September, 2004 totalling $5,220,665.42 be received.
Carried.
c) Report No. ADM 2004 -40, Jennifer Zieleniewski, CAO, re: Proposed Permanent
Closure and Sale, Original Road Allowance between Lots 20 and 21,
Concession 6 (geographic Township of Oro), Township of Oro - Medonte.
Motion No. CW -15
Moved by Hughes, Seconded by Buttineau
It is recommended that:
1. Report No. ADM 2004 -40, Jennifer Zieleniewski, CAO, re: Proposed Permanent
Closure and Sale, Original Road Allowance between Lots 20 and 21,
Concession 6 (geographic Township of Oro), Township of Oro - Medonte be
received and adopted;
2. That the portion of the original road allowance between Lots 20 and 21,
Concession 6 (geographic Township of Oro), Township of Oro - Medonte
(PIN #58550- 0168(Lt) from Line 6 South to the intersection of the proposed
municipal road allowance be declared surplus to the needs of the municipality.
3. That the portion of the original road allowance between Lots 20 and 21,
Concession 6 (geographic Township of Oro), Township of Oro - Medonte
(PIN #58550- 0168(Lt) from Line 6 South to the intersection of the proposed
municipal road allowance; be permanently closed and conveyed to Muriel and
Bradley Chestnut, and that the applicants be responsible for all costs related to
the closure and transfer;
4. That Muriel and Bradley Chestnut convey to the Township free and clear a
portion of lands located within Lots 21, Concession 6 (Oro) for the purposes of a
future municipal roadway and the applicants be responsible for all costs related
to the transfer; and
5. That the Clerk bring forward the appropriate by -laws.
Carried.
Page 6
Committee of the Whole Meeting — October 13, 2004
d) Report No. ADM 2004-43, Marilyn Pennycook, Clerk, re: Request for Exemption
— Warminster Annual Remembrance Day Parade.
Motion No. CW-16
Moved by Hough, Seconded by Hughes
It is recommended that:
1. Report No. ADM 2004-43, Marilyn Pennycook, Clerk, re: Request for Exemption
— Warminster Annual Remembrance Day Parade be received and adopted;
2. That an exemption to By-law No. 99-41 be granted to The Royal Canadian
Legion of Branch 619, Warminster to hold a Remembrance Day Parade on
November 7, 2004 commencing at 1:30 p.m.;
3. And Further That the applicant be notified of Council's decision.
Carried.
e) Report No. ADM 2004-45, Jennifer Zieleniewski, CAO, re: Designs for
Moonstone Fire Hall.
Motion No. CW-17
Moved by Hough, Seconded by Buttineau
It is recommended that Report No. ADM 2004-45, Jennifer Zieleniewski, CAO, re:
Designs for Moonstone Fire Hall be received and adopted; and further that staff be
authorized to proceed with the tendering process for the construction of a 57'x 50'
building to be utilized as the new Moonstone Fire Station.
Carried.
Page 7
Committee of the Whole Meeting — October 13, 2004
f) Report No. ADM 2004 -46, Marilyn Pennycook, Clerk, re: Proposed Closure of
Road and Conveyance of Lands at the end of Oneida Avenue, Registered Plan
M -31 (geographic Township of Oro), Township of Oro - Medonte, Parts 12 and 13,
51 R- 33065.
Motion No. CW -18
Moved by Hughes, Seconded by Hough
It is recommended that:
1. Report No. ADM 2004 -46, Marilyn Pennycook, Clerk, re: Proposed Closure of
Road and Conveyance of Lands at the end of Oneida Avenue, Registered Plan
M -31 (geographic Township of Oro), Township of Oro - Medonte, Parts 12 and
13, 51 R -33065 be received and adopted.
2. THAT Council permanently close those portions of the road allowance known as
Oneida Avenue, Registered Plan M -31 (geographic Township of Oro), Township
of Oro - Medonte, more particularly described as Parts 12 and 13, 51 R- 33065.
3. THAT Council declare those portions of Oneida Avenue (Parts 12 and 13, 51 R-
33065) to be surplus to the needs of the municipality.
4. THAT those portions of Oneida Avenue, Registered Plan M -31 (Parts 12 and 13,
51 R- 33065) be transferred to the abutting owners of Lots 61 and 60, Plan M -31
respectively, subject to utilities easements in favour of Bell Canada and the
Township of Oro - Medonte, and that no value be placed on the land.
5. THAT the costs associated with the transfer of lands be charged directly to the
project.
6. THAT the Clerk bring forward the appropriate by -laws for Council's
consideration.
Carried.
g) Councillor Buttineau, re: Request for Reconsideration, Scheduling of Committee
of the Whole meetings.
Motion No. CW -19
Moved by Buttineau, Seconded by Marshall
It is recommended that Council's decision of January 14, 2004 that Committee of
the Whole meetings remain scheduled during the day be reconsidered; and that
staff be requested to bring forward, for Council's consideration, an updated report
with respect to this matter.
Carried.
Page 8
Committee of the Whole Meeting — October 13, 2004
h) Councillor Fountain, re: Lakeshore Promenade, Plan 626 Update.
Moved by Hough, Seconded by Hughes
It is recommended that the information from Jennifer Zieleniewski, CAO re: Lakeshore
Promenade, Plan 626 Update be received.
Carried.
i) Deputy Mayor Hughes, re: Legal Expenses, Plan 709.
Moved by Marshall, Seconded by Hough
It is recommended that the recommendation with respect to notification to Aird & Berlis
LLP re: total costs for defending Drohibycky Appeal be deferred.
Defeated.
Motion No. CW -22
Moved by Hughes, Seconded by Fountain
It is recommended that formal notification be sent to Aird & Berlis LLP specifying
Council's expectation of compliance with their September 7, 2004 written quote of
$25,000.00 as their total costs for defending the Drohibycky Appeal.
Carried.
j) Minutes of Accessibility Advisory Committee Meeting of September 15, 2004 and
Memorandum to Council dated October 7, 2004, From Ruth Fountain, Chair,
Accessibility Advisory Committee re: Review Dates and Summary of Actions.
Motion No. CW -23
Moved by Hughes, Seconded by Buttineau
It is recommended that the minutes of Accessibility Advisory Committee Meeting of
September 15, 2004 and the Memorandum to Council dated October 7, 2004, From
Ruth Fountain, Chair, Accessibility Advisory Committee re: Review Dates and Summary
of Actions be received; and further that the review and summary of the Accessibility Plan
be forwarded by the Township of Oro- Medonte to the Ministry of Citizenship and
Immigration.
Carried.
Page 9
Committee of the Whole Meeting — October 13, 2004
7. PUBLIC WORKS:
a) Report No. PW 2004 -07, Jerry Ball, Public Works Superintendent, re: Speed
Reduction — Line 7, South of Hwy. #11.
Motion No. CW -24
Moved by Buttineau, Seconded by Hough
It is recommended that Report No. PW 2004 -07, Jerry Ball, Public Works
Superintendent, re: Speed Reduction — Line 7, South of Hwy. #11 be received and
adopted; that the speed limit on Line 7 South from the Hwy. #11 exit ramp, to
roughly 250 metres north of the Ridge Road intersection, be reduced to 60 km /h;
that the Clerk be authorized to prepare the necessary by -law; that the Public Works
Superintendent advise Ms. Kathy Hurst of Trinity Community Presbyterian Church
accordingly; and further that the Public Works Department erect the necessary
signage on Line 7 South.
Carried.
b) Report No. PW 2004 -08, Jerry Ball, Public Works Superintendent, re: Security
Perimeter at the African Church.
Motion No. CW -25
Moved by Buttineau, Seconded by Hough
It is recommended that Report No. PW 2004 -08, Jerry Ball, Public Works
Superintendent, re: Security Perimeter at the African Church be received and
adopted; that the request for a security barrier at the African Church be considered
during the 2005 budget deliberations; and further that the Oro - Medonte History
Association be notified accordingly.
Deferred.
Page 10
Committee of the Whole Meeting - October 13, 2004
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2004 -40, Keith Mathieson, Director of Engineering and
Environmental Services, re: Lawrence William Tupling — Site Plan Agreement —
31 Bards Beach Road — Part Lot 6, Plan 546 (formerly South Orillia), Being all of
PIN # 58531 -0344 (Lt), Township of Oro - Medonte.
Motion No. CW -26
Moved by Hughes, Seconded by Buttineau
It is recommended that Report No. EES 2004 -40, Keith Mathieson, Director of
Engineering and Environmental Services, re: Lawrence William Tupling — Site Plan
Agreement — 31 Bards Beach Road — Part Lot 6, Plan 546 (formerly South Orillia),
Being all of PIN # 58531 -0344 (Lt), Township of Oro - Medonte be received and
adopted; that the Township of Oro - Medonte enter into a Site Plan Agreement with
Mr. Tupling to construct a 12'x 24' porch onto his existing home located at 31 Bards
Beach Road; that the Clerk prepare a by -law for Council's consideration; and further
that Mr. Tupling be notified of Council's decision.
Carried.
9. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2004 -11, Ron Kolbe, Director of Building /Planning Development,
re: Building Report, September, 2004.
Motion No. CW -27
Moved by Hough, Seconded by Hughes
It is recommended that Report No. BD 2004 -11, Ron Kolbe, Director of
Building /Planning Development, re: Building Report, September, 2004 be received.
Carried.
10. IN- CAMERA:
Motion No. CW -28
Moved by Buttineau, Seconded by Hough
It is recommended that we do now go In- Camera at 12:50 p.m. to discuss a Property
Matter.
Carried.
Page 11
Committee of the Whole Meeting — October 13, 2004
Motion No. CW -29
Moved by Hough, Seconded by Hughes
It is recommended that we do now Rise and Report from In- Camera at 1:15 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW -30
Moved by Buttineau, Seconded by Hough
It is recommended that Confidential Report No. ADM 2004 -45, Jennifer
Zieleniewski, CAO, re: Property Matter (North Oro Industrial Park) be received and
adopted; and further that staff be authorized to proceed with negotiations, through a
realtor.
Carried.
11. ADJOURNMENT:
Motion No. CW -31
Moved by Hughes, Seconded by Buttineau
It is recommended that we do now adjourn at 1:17 p.m.
Carried.
r � r
*4or, J. Neil Craig CI rk, Mari Pennyco-
Page 12
Committee of the Whole Meeting — October 13, 2004