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04 11 1990 History Minutes THE TOWNSHIP OF ORO HISTORY CODI'l'TEE MEETING - APRIL 11 1 0 The Township of Oro Hist ory Committee met this evenin¡ at the Township Administration Buildin¡, in the Reeve's Office, at the call of the Chairperson, All members havin¡ been duly notified, in person or by telephone. The followin¡ members were present: Openin¡: Minutes Loreen;, Lucas Howard Campbell Walter Hutchinson Earl Robertson Bernice Hicklin¡ Absent: Henry Neufeld Neil McNiven The Meetin¡ was opened by the Chairperson at 7:45 p.m. The minutes of the last re¡ular meetin¡ held on January 18,1990, which had been forwarded to all Members were on motion of w.lter Hutchinson and seconded by Earl Robertson adopted as printed and received. Business arisin¡: from the Minutes (a) (b ) (c) Correspondence of the Secretary to Oro Council advisin¡ that the Chairperson had contacted Joanna McEwen and Marlene Mawdsley and both had indicated interest and willin¡ness to serve as contact persons and on Committee(s) of the Orillia Herita¡e Centre Board as representatives of the Township of Oro and that the History Committee recommend they be appointed as representative~contact person and alternate contact person. Also letter from Administrator/Clerk forwardin¡ resolution of Council appointin¡ Joanna McEwen and Marlene Maw4sley as 4~ntaèt persons to the Orillia Herita¡e Centre Board representin¡ the Township of Oro. On motion of Howard ~pbell and Bernice Hicklin¡ action taken by Secretary forwardin¡ recommendation of the History Committee to appoint Joanna McEwen and Marlene Mawdsley after they had been contacted by the Chairperson and Administrator/Clerk for- wardin¡ resolution of Council appointin¡ Joanna McEwen and Marlene Mawdsley be accepted as satisfactory. Carried Secretary's letter GO Matthews of Canada Ltd. requestin¡ estimate quotation the Plaque and Ihscription, as forwaeded for the proposed Plaque in Memory of Marian Keith and reply from Matthews Canada Ltd. forwardin¡ quotation of $381.00 plus Fëderal and Provincial taxes. Quotation advises that all orders must ¡O throu¡h a dealer and that they would be ¡lad to arrange for one. After consideration the following action was taken: It was moved by Walter Hutchinson and seconded by Bernice Hicklin¡ that the quotation as presented in the amount of $381.00, plus Federal and Provincial taxes be acceüed and Oro Council be advised of same, and Secretary to request that a letter be forwarded to Matthews Canada Ltd. requestin¡ they arran¡e for a dealer in this area throu¡h which the order may be placed. Carried. - 2 - (Cont'd) It was moved by Earl Robertson and seconded by Howard Campbell that the verba~ reports be accepted as satisfactory and further action of dame be dea¡t with under unfinished business. Correspondence and Communi~ations (A) & (b) (c) (d) (e) Presented letter forwarded to the Administrator/Clerk by the Secretary advisin¡ that the Chairperson had contacted Joann., McEwen and Marlene Mawdsley and they had indicated that they would be interested and willin¡ to serve as contact persons and act on Committeet,-~~f the Orillia Heritage Centre Board. Also copy of letter from Administrator/Clerk to the Board. advising of the ~ two appointed and letter to the History Committee forwardin¡ resolution of Council appointin¡ Joanna McEwen and Marlene Mawdsley to the said Board. Letter from Administrator/Clerk forwarding Council's resolution requestin¡ that the History Committee obtain t.o quotations for mounting of the guns referred to in a letter to Council and advise where they are to be mounted. (matter to be con- sidered further under old and unfinished business) Presented copy of letter to Matthews CAnada Ltd. requestin¡ Plaque and inscription quotation on the proposed Plaque in Memory of Marian Keith, Author and reply forwardin¡ quotation to an amount of $381.00 and advisin¡ that the order must be placed throu¡h a dealer in the area. Presented letter from Deputy Clerk regarding books on hand namely Kith In' Kin and Story of Oro and su¡gest1n¡ History Commlttee'_consider arrangements to place the books in Book Stores for sale and recommend a cost of the book to the retail outlet and or other advertisement for the sale of the books. "It was moved by Bernice Hickling and seconded by Earl Robertson that the correspondence as fotworded and received and pre- sented be received and placed on file for reference and action required be dealt with under unfinished business or new business, as necessary. Unfunished and Old Business Earl Robertson reported that he had located suitable stones for mountinethe said Marian Keith Plaque. Norman Langman had offered to quote a cost of mounting the Plaque on the Stone. No motion was made as to getting a quote but will wait for further inform~tion from Earl at the next meet1n¡ Walter HUtchinson reported on the two guns and he advised that he has taken them home to his shop. Since parts are missing it is suggested that perhaps one complete one could made from the two. No motion Moved by Howard Campbell and seconded by Earl Robertson that Walter Hutchinson and Henry Neufeld get prices of repairs and and cost of suitable mountin¡ for the said guns. Carried - 3 - Report on map of the Hills of Oro proceedine slowly, walter and Earl are still workine on this. ~ It was moved by Howard Campbell and seconded by Earl Robertson that a reply to the Deputy'Clerk's Letter be forwarded statine that atthe present time it is not recommended that the Oro Books be placed in the Book Stores, but aeree that they need to be brou¡ht before the public. The Committee is at present workine on alternatives. It wovld be helpful if they could be advertised in the Spring New.letter. It was moved by Walter Hutohinson and seconded by Earl Robertson that a recommendation be forwarded to Oro Council that the ,price of the Story of Oro be reduced to 110.00, as this would cover cost and more and possibly move them more qui4*1J. Carried. New Busines~ Moved by B~rnice Hicklin¡ and seconded by Heward Campbell that the History Committee request permission to put a small ¡lass display case in the entry of the Administration Buildin¡ for the purpose of displayine the Oro books for sale. It was broueht to the Committee's attention that the African Church will soon need stainine. Earl and Walter to ihspect the buildine and report back to the next meetin¡. AdjouI'nment was moved by Earl Robertson. Next meetin¡ to be at the call of the Chairperson. ç April 12, 1990 Beth A. Oasthuizen, Deputy Clerk, Township of Oro Dear Madam: Re: Oro History Books - Kith 'n' Kin and Story of Oro This will advise that your letter dated February 23, 1990 was presented to a meetin¡ of the History Committee meetin¡ held on April 11, 1990. As result of consideration and discussion the followin¡ motion was passed by the Committee: "It was moved by Howard Campbell and seconded by Earl Robertson that a reply to the Deputy Clerk's letter be forwarded statin¡ that at the present ime it is not recommeded that the Oro Books be placed in the Book stores, but a¡ree that they need to be brou¡ht before the public. The Committee is at present time workin¡ on alternatives. It would be helpful if they could be advertised in the Sprin¡ Newsletter." "It was moved by Walter Hutchinson and seconded by Earl Robertson that a recommendation be forwarded to Oro Council su¡iestin¡ that the price of the story of Oro be reduced to $10.00, as this would more than cover the cost and possibly move them more quickly." Also "It was moved by Bernice Hicklin¡ and seconded by Howard Campbell that the History' Committee request permission to put a small ¡lass display case in the entry of the Adminis- taation BUilding for the purpose of displayin¡ the Oro Books for sale." Should you have any questions on the fore¡oin¡ resolutions please do not hesitate to contact myself or any member of the Committee. Once the Committee arrives at any other su¡¡estions or recommendations you will be further advised. A copy of the minutes of the Committtee held on April 11, 1990 is enclosed herewith. HN/hn Encl. . eufe , Secretary, Township of Oro History Committee