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07 13 1983 COW Minutes . . . COUNCIL CHAMBERS - JULY 13, 1983 COMMITTEE OF COUNCIL MEETING Committee of Council met this evening at 7:15 p.m. with the following members present: Reeve Deputy Reeve Councillor Councillor Councillor Stephen Davie Joanna McEwen Robert E. Drury Thelma Halfacre Allan Johnson The Reeve opened the meeting at 7:20 p.m. 7:25 p.m. - Allan K. Mclean, M.P.P. Simcoe East, was present at the request of Council with respect to correspondence by the Reeve to him and to the Premier of Ontario, which was discussed. Questions were asked whether the Township could make more use of Queen's Park and how? What programs were available that could assist the Township of various projects? Various other items were discussed with Mr. Mclean and it was brought up that it would be appreciated if he would continue to drop in to meetings of Council whenever possible. 8:15 p.m. - Jim Shellswell, Chief Building Official was present, following a meeting with Chairman Fire & Building Committee, Councillor Halfacre and the Clerk on Thursday, July 7th, 1983. A letter to Council had been presented to each member of Council prior to his presence outlining the work load and request for assistance during the busy time of the year. letter also set out additional requirements which are now necessary to perform by the Chief Building Official as well as new sections to the Building Code, monthly reports which are now required in greater detail. Suggestions were made as follows: (a) Extra Time during busy months which could be taken during the winter months; (b) Office Staff assist with administrative work, i~e. reports, updating inspections on the permits, etc. As result of discussion, the Chief Building Official was asked to try the extra time per day during the busy months and the extra time be taken off during the slack period of the year. Suggested that trial basis for the balance of July was proposed. Also that some of the administrative work on reports, updating of inspections on permits be carried out by administrative staff when possible. - 2 - . Items for discussion and consideration by Committee of Council: (a) Orilli.a Task Force and Agreement to enter into Joint Manpower Assessment and Planning Committee; (b) Assessment Town Hall Repairs - front and rear doors; (c) Oro Lions Club Proposal for ball diamond and/or sports complex; (d) Bi-Centennial proposed Program - Provincial a1location for Community Programs - 1984 of $3,711.00; (e) Invitation from City of Orillia to informal dinner at 6:00 p.m. - meeting for purpose of discussion re: proposal for an Airport with Committee including Reeve Bill Calverley of Orillia Township and Reeve Dr. Tom Garry of Mara Township; (f) Proposal to purchase two new secretarial desks for Darlene and Linda; (g) Attendance - 1st Annual Simcoe County Boat Ride and B.B.Q. - Sunday, August 7, 1983 (2 - 5 p.m.) - reply requested no later than July 27, 1983; (h) Complaints investigated by By-law Enforcement Officer since last regular meeting of Council: . (i) Fill and shrubs - Holmberg property; (ii) Trailers and tents on vacant lots - Bass Lake; (iii) Goats - Mascioli and Cashway Road - tenant on Spencer Vernon property. (n Insurance Coverage - Jarratt Community Hall under Township coverage as of July 30, 1983 (coverage - building $60,000 and contents $3,000); (j) Arena seats - costs; (k) By-law re: Tourist Camp Grounds and Taxi By-law; (1) Certificate for Arena Manager to be presented and also plaques for Minor Hockey. The following resulted after discussion and consideration of the above: (a) (b) Clerk to prepare draft By-law to enter into Agreement; Suggestions for Bi-Centennial Projects (Grant Applications) 1. Ridge Road - Heritage Route Designation - would require documentation - historical analysis of old buildings, farms, etc. - continued work on 3 villages . 2. Town Ha 11 and Cenetaph refurbishing - assessment of work to be done - tenders - work with Horticultural Society re: landscaping around building and cenotaph .. ........ . . - 3 - - work with Fairboard - Township Garage - cleaned - complete assessement of exterior and interior - basement, doors, windows - landscaping 3. Century Farm Signs - design our own - Oro and marigold, and name of person and year of original settlement Town Hall b (ii) Committee of Council recommend that quotations be obtained to repair the do,rs and other necessary repairs of the Town Hall. (c) Committee of Council recommend that Oro Council would be agreeable to take over the proposed sport complex facility as presented to Council by the Oro District Lions Club, when it is completed and that the Township will carry out the administrative work of applications for grants. (d) Deputy Reeve to obtain price of Century Farm signs as Bi-Centennial Project. (e) All of Council and Clerk will be attending the invitational dinner for an informational meeting. (f) Committee of Council recommend Oro Council authorize the purchase of two secretarial desks. (g) Reeve and Councillor Drury and any member of staff wishing to attend 1st Annual Simcoe County Boad Ride and B.B.Q. (h) (i) By-law Enforcement Officer Recommend that Oro Council pay the Insurance Premium for the Jarratt Community Hall and bill the Community Hall Committee for the premium. Committee recommend that the account for the cost of the seats be paid by the Township and all contributions towards the seating be paid to the Township. (j) ( k) (1) By-laws to be reviewed at next Council meeting. Oro Council recommend that the Minor Hockey Coaches be advised that the plaques will be turned over to them to distribute to the players and that the Certificate for the Arena Manager be given to the Arena Committee for presentation to Cecil Phillips at the next Arena Committee Meeting to be held on July 19, 1983. . Clerk presented letter from Brian Flemming with respect to conveyance of Road Allowance in front of WPT Lot 9, Concession 11, in response to Township letter, advising that he is prepared to pay legal and survey costs. - 4 - . Committee of Council recommend that Mr. Brian Flemming be advised that he have the survey prepared, and present same to Council, in order that deeds, By-law and necessary documents be prepared. Meeting adjourned at 11:20 p.m. . .