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08 31 1983 COW Minutes . . . COUNCIL CHAMBERS - AUGUST 31, 19B3 COMMITTEE OF COUNCIL MEETING Committee of Council met this evening at 7:05 p.m. with the following members present: Reeve Deputy Reeve Councillors: S. Davie (Absent) J. McEwen R. Drury T. Halfacre A. Johnson The Deputy Reeve opened the meeting at 7:05 p.m. Fire Chief Ron Young was present at 7:05 p.m. to present his Report and also to discuss several matters of concern to the Fire Committee and Council. A written report was presented by Fire Chief for each member and copy on file. Chairman Fire Committee presented written recommendations- copy of which was handed to each member, also copy on file. - Both reports were discussed by Committee of Council. Comments: -Deputy Chief remuneration and outline of duty schedule. -Report requirements Monthly, quarterly or otherwise. -Training of Firemen radio use (i.e. Fireman Language) equipment use, manual and procedure of Firemen should be a committment of each volunteer Fireman. --Inspections of Commercial Buildings should be annually, many Commercial Buildings not adequate protection of safety for the public. -The Oro Fire Dept. should be as set up, one Department with referral to -Set up of meetings and basis of same of the Council Fire Committee with And, once such meetings are set up to be on regular basis. -Priority of duties and responsibility of Deputy Chief. -Communications of the 3 Fire Stations (not to be referred to as Departments). Also joint practices and training sessions. Stations 1,2,3, & 4. Chief and Deputy Chief. Committee of Council accept communication with Council, mendation to September 14th remuneration. report from Fire Chairman and Fire Committee to work towards regular job descriptions of Chief & Deputy Chief's duties and bring a recom- Committee of Council meeting regarding his duties and Deputy Chief That, as recommended by the Fire Committee and Fire Chief, a letter be forwarded to the City of Barrie presenting a counter proposal as considered on basis of $500.00 each for Stations 1 & 2, and $1,000.00 each for Stations 3 & 4 and to explain we have four Stations instead of two as stated in letter from the City of Barrie. As recommended by Fire Committee, Committee of Council recommend that Oro Council authorize the purchase of 64Motorola Miniter Monitors by the Fire Department, with $10,000.00 taken from the 1983 Budget and the remainder to be applied to the 1984 Budget. . . . 2 - COMMITTEE OF COUNCIL MEETING - AUGUST 31, 1983 8:00 p.m. Tom Hardy who had been appointed to cover the Township on a door to door basis to issue Dog Licenses, to attend, at his reques4 with respect to list of persons who had not purchased licenses for 1983 and those who refused that he be paid his remuneration for all per- sons on the list, whether licenses would be purchased or not through follow up by the By-Law Enforcement Officer or O.H.S. In his opinion, if the Township does not follow up - the list would not be of any value. Tom Hardy did not appear at the meeting. Presented request from Dianne Cardiff, Community Service Co-Ordinator for Community Service Order with respect to Offender who has volunteered for Community Service, Malcolm Bradley, Line 9, has 100 hours to put in,of which he has only served 22 hours. Still has 78 hours to put in. Would like to have him carry out Community Service work at the Township Arena. She has spoken to Cecil Phillips, who indicated he would supervise him once the Arena opens up again, or before if work is available. Note: Arena Board for Cecil, Carol and Kathy, along with Clerk to arrange for a meeting. Committee of Council recommend that Community Service Co-Ordinator be advised that the Oro Council would be prepared to have Malcolm Bradley apply the 78 hours of Volunteer Community Service by work at the Town Hall Annual Clean-up and the application of insulation at the Hawkestone Fire Hall along with Leonard Crawford presently employed under the COED Program. Presented copy of letter which is on the Agenda for Council Meeting of September 6, 1983, from City of Orillia, forwarding copy of Report from Airport Committee which had been presented to Orillia City Council Committee, held on August 8, 1983 and report was recommended to next Council meeting for adoption. Matter referred to Council Meeting for a motion to receive the report as presented. Committee 1 ) Park Committee Report: Deputy Reeve reported that the Park Caretaker would be presenting a report to the next Committee of Council meeting to be held on September 14, 1983. 2) Report on Lions Club Proposal: Consideration for ~ro Council: a) 66' Road Allowance across the northern edge of the property. b) Long Range plan for Arena Parking. c) $1,000.00 from Park Fund for an option to purchase the land, as per Agreement. Another meeting is scheduled with Lions Club in September by George Roberts. all meetings have minutes recorded Written report of above be further dealt tion by Council. with after a recommendation is prepared for considera- . . . - 3 - COMMITTEE OF COUNCIL MEETING - AUGUST 31, 1983 3) Report of Council Recreation Committee re: proposal for a Township Recreation Committee. Committee of Council recommend that a recommendation for the establishing of a Recreation Committee be presented to a Committee of Council to be held on September 14, 1983. 4) Report Ad Hoc Committee on Town Hali: A written report was presented to each member of the Committee of Council for information which is to be further considered at a future Committee of Council meeting. 5) Subject of Committee Meetings: Suggested Committee meeting dates: September 14th + 28th; November 16th + 30th; December 14th. October 12th + 26th; Draft By-Law to Regulate ~ Govern Campgrounds: Copies presented to each member for further comments and consideration at next Committee of Council meeting. Committee of Council recommend that the Clerk to write a letter to Dr. Brown with respect to in- convenience cause through apparent misunderstanding between Chief Building Official and employee of the Contractor for the work. Mrs. Alderson - Lot 314, Plan 626. Unsafe Building - prepared to demolish subject to Council committment in writing to authorize rebuilding at later date in some spot. Presently legal non-conforming use which is eligible for rebuilding, but once demolished, the legal non-conforming use ceases to exist. Committee of Council recommend that Oro Council forward a letter to Mrs. Alderson advising that Oro Council would have no objection to issue of a Building Permit on the same site on Lot 314, Plan 626, to replace a building on the same site as present building is to be demolished, due to unsafe condition. D. McKee re: Fees for Sales Trailer. Committee of Council recommend that a letter be forwarded to Hitch House Ford Limited to request payment of fees for Sales Office on Plan M-118 for the month of July and portion of August, since the Sales Office apparently was removed approximately the middle of August. Policy with respect to use of Township Vehicles. Township Vehicles are not to be used for anything other then Township business unless authorized by the Department Head for specific purpose, while on Township business. Matter of Intersection of County Road 27 ~ 20 was agaIn brought to the attention of Committee of Council. Committee of Council recommend to Oro Council that procedure to install flashing lights at the Intersection of County Road 27 ~ 20, be pursued and installed in 1983 if at all possible and that Council continue to further investigate the possibility of further safety measures at this inter- section with the Barrie Suburban Road Commission and other Agencies as well as the local M.P.P. . . . ~ 4 COMMITTEE OF COUNCIL MEETING - AUGUST 31, 1983 That Oro Council authorize the Training progress for an Assistant to the Waste Disposal Operator under the supervision of the Waste Disposal Operator. The W.D.S. Superintendent and that Council employ, on a part-time basis for this program, Alfred Salisbury as a fill-in operator for James Clayden, for approximately 6 days per year actual train- ing, and be on hand for emergancies or Holidays. Wages set at (Starting wage according to classification) Committee of Council recommend that the carpets in the Township Office be cleaned. Adjourn at 11:35 p.m. Deputy Reeve - J. McEwen .....